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Parks Commission Agenda Packet 12-16-1999 . AGENDA REGULAR MEETING - PARKS COMMISSION Thursday, December 16, 1999 - 4:30 p.m. Members: Larry Nolan, Earl Smith, Fran Fair, Rick Traver, Nancy McCaffrey 1. Call meeting to order. 2. Consideration of approving the minutes for the regular meeting November 18, 1999. 3. Consideration of adding items to the agenda. 4. Update on soccer field development 5. Goals for 2000. A. West Bridge Park Improvements 6. 7. . 8. 9. to. Entrance signs. v - M ""() - C nnc..P (YlO'"c9~ ') Update on Community Center. - PI...., '~("I,.,.:IvVf w ,,-.J... - - - :7.... elm./( - Update on maintenance items. Added items. Adjourn .------- \ , --- \ ! '\ '-. / ~ \ 1-.. . Ct;V!~~7:\\ 1\ ~1) . . . . AGENDA REGULAR MEETING - PARKS COMMISSION Thursday, November 18, 1999 - 4:30 p.m. Membcrs: Council Liaison: Staff Present: Larry Nolan, Earl Smith, Fran Fair, Rick Traver, Nancy McCaffrey Roger Carlson Jeff O'Neill, Gregg Engle, Wanda Kraemcr 1. Call meeting to order. The meeting was called to order by Chairman Larry Nolan. 2. Consideration of approving the minutes for the regular meetinf!: October 21, 1999. A MOTION WAS MADE BY EARL SMITH TO APPROVE THE MINUTES OF THE OCTOBER 21,1999 MEETING. Seconded by Fran Fair. Motion passed unanimously. 3. Consideration of adding items to thc agenda. There were three items added for discussion: Klein Farms 6th Development, entrance signs to Monticello by the River Mill Development and improvements to West Bridge Park. 4. Update on soccer field development. - JefT O'Neill Jeff O'Neill, Deputy City Administrator, informed the Commissioners that the school was still researching the development of the soccer fields. A rough estimate of $54,000 was given for a project cost. After the school board meeting on November 17,1999 there would be a more decisive decision on this project. 5. Discussion on the Park Dedication fees - Jeff O'Neill JefIO'Neill, Deputy City Administrator, reported to the Commissioners on the current park fees per their request at the October meeting. The current fees are $750 a lot for park land and improvements and $200 per lot for pathway dedication. The Commissioners did request a finance report each month on the amount in this account. It was discussed if the fees should be increased in 2000. Mr. O'Neill did state that Steve Grittman, City Planner, had recommended to not raise fees at this point because Monticello's park fees are high compared to other cities in this area. The park fees were not the only increase on the building permits this last year. Ifthere are too many increases in a short time it could have a negative affect on development. Page 1 . . . 6. Parks Commission Minutes - 11/18/99 Update on maintenancc items. - Gregg Engle Gregg Engle, Park Superintendent, reportcd on items completed by the parks department ovcr the last month. They would be focusing on skating and hockey rinks as soon as thc weather bccame coldcr. Mr. Engle would like the commission to discuss what goals had been set and what had becn accomplished in 1999 at the next meeting. Mr. Engle did add that the gazebo in Otter Creek Park had been built. Thc Monticello Rotary Club donated money towards the purchase of the gazebo. The Rotary Club also had 13 peoplc help with clean up on November 13. 7. Discussion on December mceting. Wanda Kraemer, Administrative Assistant, reported to the Commissioners that it was not known at this time if City Hall would be moved to the new location by the Deccmber mecting and inquired if the Commissioners would like to meet in December or wait until January. The Commissioners all agreed it would be important to meet in Deccmber and they would watch the agenda for location. 8. Added items. A. Klein Farms 6th - Jeff O'Neill, Deputy City Administrator, reported that thc Planning Report suggested the pathway between Lots 6 and Lots 7, Block 3, Klein Farms 6th be deleted. The pathway was bctween two residential homes and can create a privacy issuc. There were enough other ways to access the park that this would not be a hardship for the neighborhood. A MOTION WAS MADE BY EARL SMITH TO FOLLOW THE SUGGESTION OF THE CITY PLANNER AND DELETE THE SECTION OF PATHWAY BETWEEN LOTS 6 AND LOTS 7, BLOCK 3, OF KLEIN FARMS 6T11. Seconded by Nancy McCaffrey. Motion passed unanimously. B. The Commissioners discussed the possibilities of an entrance sign on the east side of Monticello along County Road 75. RDI, the developers of River Mill, did have a scction of their plat they wanted to dedicate to thc park. There was a possibility of another small piece along County Road 75 for a sign. City StafT would research this possibility. Thcre was further discussion on having an organization adopt the sign and plant a Howcr garden around the sign. C. Bridge Park - Commissioner Smith requested the commission discuss improvements for Bridge Park. Everyone agreed this should be a priority topic, however, would like to wait until after the budget has bcen establishcd for 2000. Page 2 . . . Parks Commission Minutes - 11/18/99 Roger Carlson, council liaison, would discuss when the parking lot could be removed and head-in parking constructed along Walnut St. with the Public Works Director. 9. Adiourn A MOTION WAS MADE BY EARL SMITH AND SECONDED BY RICK TRAVER TO ADJOURN THE MEETING. Motion passed unanimously. Wanda Kraemer/ Administrati ve Assistant Page 3 . . . Informational Item by JefT O'Neill, Deputy City Administrator December 13, 1999 This is an update on the status of the search for a site for a soccer field complex. Some months ago the City Council reviewed a request by the Parks Commission to dedicate outlot A of Country Club Manor for a soccer complex. The City Council acknowledged the need for field space but directed staff to seek an alternative location. During recent months, City staff has been exploring ideas for cooperating with NSP and Wright County at a site near Montissippi Park as one option. We have also had discussions with the School District Administration regarding developmcnt of field space in arcas at and adjacent to the school campus. Based on various factors reviewed by the Parks Commission, the focus has moved toward working with the School District on developmcnt offield space. Factors pointing toward a School/City cooperative effort include the following: 1. Cost An adequate amount of field spacc is avai1ablc already purchased and served with utilities. Some parking is available. Field development will not require huge investments in site grading or utility extensions. 2. Dual use/Efficient use of Field Space Cooperating with the School in development of additional soccer fields for use by soccer in the summer will also yield addition socccr/football practice space for use by the school in the fall. 3. Field proximity, centralization of fields. The School District campus along with the East side frecway fields could support up to 5 fields for soccer use in the summer time. There are also 4 softball/bascball ficlds that could be used as soccer fields (2 fields) when needed for tournament play. The School District has acted to approve in concept an expenditure of $30,000+ for field development contingent on the City kicking in its 1999 budget amount of $30,000. -1- y A . . . December 13, 1999 Page 2 of2 The Athletic Director is currently working with a surveyor in developing a precise inventory of the school campus recreation areas. Once the survey is complete, City staff will be meeting with the Athletic Director to determinc precise field locations and layout on the School campus. After a preliminary plan has been prepared, it will be submitted to the School District and Parks Commission/City Council for review. In addition to design issues, the plan will address thc following via a cooperative agreement: .I Maintenance/Joint Maintenance .I Future field lighting .I Expected seasonal shifts in field usage .I Parking development and maintenance .I Rcstroom/concession devclopment This is written as an update to Council. Let us know if you think staff is not headed in the right direction or if you have any reluctance to spend budgeted funds for this purpose, assuming that a satisfaction cooperative agreement can be worked out. Cc: Parks Commission Byron Olson -2-