MCC Advisory Board Minutes 11-16-2010MCC Advisory Board Minutes 11/16/10
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
MEETING MINUTES
TUESDAY, NOVEMBER 16,2010-4:30 P.M. RIVER ROOM
Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Darren Paumen, Clint
e
Herbst
Board Liaison Present: Susie Wojchouski
Staff Members Present: Kitty Baltos- Director, Steve Grittman, NAC, Tricia Menth
1. Call meeting to order
Ron Broekemeier called the meeting to order at 4:30 pm.
2. Presentation from Steve Grittman, Northwest Associated Consultants, Inc. regarding the Park and
Trail Plan survey design
Kitty Baltos reported that Community Development Director Angela Schumann had received a
grant of $52,500 from the Statewide Health Initiative Program to update Monticello's 1996 Park &
Trail Plan. A revised plan would include the role of the Monticello Community Center as a
recreation facility.
Steve Grittman indicated that the first step in updating the Park Plan is to evaluate current
resources and future needs through an online user survey. He asked for Board input to develop
useful survey questions for the MCC. Recommended changes were:
• 5A: Add "Special Events"
5C: Replace Weight Room with Fitness Center, Replace Party Room with Birthday Party
Room, Replace Running Track with Walk /Jog Track, Add Indoor Play, Fitness Classes,
and Drop in Day Care. Eliminate Youth Activity Room.
SD: Change language to request input related to ideas for future activities such as a splash
pad, expansion of the water park, expansion of the fitness area, a second gymnasium, and
racquetball courts. The question should also encourage additional ideas.
Printed copies of the survey would be available at the MCC counter, library and schools. The survey
could be advertised through the newspaper, user group emails, City e -news, Facebook, and the
City's utility bill mailing.
3. Consideration of adding items to the agenda
a) Website b) Message Sign c) Pool Maintenance d) Pool Safety e) Spooky Skate f) Bertram Snow
Man Contest
4. Consideration of approving the minutes from the October 19, 2010 regular meeting
JENNIFER BETHKE MOVED TO APPROVE THE MINUTES. SANDRA THEROS SECONDED THE MOTION.
MOTION CARRIED 5 -0.
MCC Advisory Board Minutes 11/16/10
5. Update Items
a. Usage update through October 2010
Facility usage had increased in part due to participation in teen events in the Warehouse.
b. Financial summary through October 2010
Staff provided clarification related to questions about various line items in the Revenue &
Expense Statement.
c. Manager's Monthly Recap, October
The Halloween event was a huge success with over 600 people in attendance. Staff will plan for
the larger crowd for next year.
6. Consideration of recommending Darren Paumen for Advisory Board term renewal of three years
to the City Council
JENNIFER BETHKE MOVED TO RECOMMEND TO CITY COUNCIL A 3 -YEAR TERM RENEWAL FOR
DARREN PAUMEN ON THE MCC ADVISORY BOARD. SANDRA THEROS SECONDED THE MOTION.
MOTION CARRIED 5 -0.
7. Consideration of Organization pricing for the Gymnasium and Mississippi Room to be effective in
2011
Kitty Baltos provided a report on current and proposed rates for the gymnasium and the Mississippi
Room and differentiated between prime and non -prime time hours and costs. Resident, non-
resident and non - profit rate options were provided for consideration. Rates were calculated to
include full room charges plus security and a hostess for events involving alcohol. Non - profits
would be charged the business rate for non - alcohol events. The board discussed the varied options
at length.
SANDRA THEROS MOVED TO APPROVE THE CHARGE OF $100 AN HOUR, WITH A 2 HOUR
MINIMUM, AND UP TO $500 PER DAY MAXIMUM FOR NONPROFIT ALCOHOL EVENTS.
RESERVATIONS MAY NOT BE TAKEN FOR AN EVENT MORE THAN THREE MONTHS IN ADVANCE OF
THE EVENT. JENNIFER BETHKE SECONDED THE MOTION. MOTION CARRIED 5 -0.
Tricia Menth noted that businesses currently pay the business rate but have indicated an interest in
a full service option including event planner, wait staff, catering, and AV assistance. Staff agreed to
look into establishing a "convention rate" to cover associated costs.
The Board eliminated the half -day rate for the gym and confirmed that the gym would not be
rented during prime time hours.
JENNIFER BETHKE MOVED TO APPROVE NEW PROPOSED RATES FOR LARGE EVENTS IN THE GYM TO
INCLUDE: DAMAGE DEPOSIT OF HALF OF THE EVENT FEE FOR USE OF THE GYM, $5 A SOCKET OR
$75 FOR FULL POWER FEE, AND A FLAT FEE OF $75 FOR THE USE OF THE KITCHEN. DARREN
PAUMEN SECONDED THE MOTION. MOTION CARRIED 5 -0.
MCC Advisory Board Minutes 11/16/10
The Board decided to continue to allow the Blood Mobile to use the MCC facility at no cost.
The Board agreed to allow Swan River Montessori to hold potlucks during non -prime time hours at
the MCC upon signing a waiver. Staff will enforce the contract with Swan River which states that
the school would to pay a surcharge for the cost of additional lifeguards to accommodate a large
school event in the pool. MCC will also train Swan River staff to be slide atterydants and more
active supervisors.
8. Consideration of membership pricing to include option for Childcare
The Board discussed adding an additional fee to memberships for a childcare option.
RON BROEKEMEIER MOVED TO APPROVE OFFERING THE ADD -ON OPTION OF CHILDCARE FOR
MEMBERS AT A RATE OF $5 PER CHILD PER MONTH. JENNIFER BETHKE SECONDED THE MOTION.
MOTION CARRIED 5 -0.
There was discussion about possibly to expanding the childcare space at some point. Staff also plan
to look into the option of pay in advance drop -off child care.
9. Consideration of holding the regular Advisory Board meeting scheduled for December 21, 2010
CLINT HERBST MOVED TO CANCEL THE DECEMBER BOARD MEETING. SANDRA THEROS SECONDED
THE MOTION. MOTION CARRIED 5 -0.
10. Consideration of adding items to the agenda
a) Website: MCC has funding in its advertising budget to contract for new website development.
Staff hope to design an interactive site with easy navigation, flexibility to do editing and conduct
surveys online and as well as to communicate with customers via email. Online program
registration, room rentals and a virtual tour of the wedding packages would be a priority.
Contracting with a local web developer, Bullfrog, would cost $4,000.
SANDRA THEROS MOVED TO UTILIZE $4,000 FROM THE MCC ADVERTISING BUDGET FOR WEBSITE
DEVELOPMENT. JENNIFER BETHKE SECONDED THE MOTION. MOTION CARRIED 5 -0.
b) Message Sign: Staff will soon receive training in the use of the new electronic message sign.
They are interested in learning how to load graphics and enlarge the text so it is more readable.
c) Pool Maintenance: Two architecture firms determined that a fix to the pool maintenance issue
would involve air handling replacement, reinsulating the wall and complete siding replacement.
Staff may establish a subcommittee of City Council to explore repair and cost options.
d) Pool Safety: Susie Wojchouski noted that there is a need for more proactive lifeguard
supervision near the water slide. This will be discussed during an upcoming lifeguard in- service.
e) Spooky Skate: Sandra Theros recommended a future costume contest. She noted that
concessions are poorly laid out at the ice arena. Clint Herbst recommended utilizing rubber mats
for safety and access.
MCC Advisory Board Minutes 11/16/10
f) Bertram Snow Man Contest: Sandra Theros reported that the Friends of Bertram Regional Park
would host a snow sculpture contest on February 12th at the MCC.
11. Adiourn
JENNIFER BETHKE MOVED TO ADJOURN AT 6:25 PM. RON BROEKEMEIER SECONDED THE
MOTION. MOTION CARRIED 5 -0.
Recorder: Kerry T. Burr
Approved: January' 18,
Attest: V I V 7
Kitty Baltos,