MCC Advisory Board Minutes 01-21-2014MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MEETING
Tuesday, January 21, 2014
4:30 p.m. River Room
Members Present: Jennifer Bethke, Heath Bird, Clint Herbst, Darren Paumen, Sandra
Theros
Members Absent: None
Staff Members: Kitty Baltos
1. Call meeting to order
Chair Sandra Theros called the meeting to order at 4:35 p.m.
2. Consideration of approving Board positions for Chair and Vice Chair for 2014.
CLINT HERBST MOVED TO NOMINATE AND APPROVE SANDRA THEROS
FOR CHAIR AND DARREN PAUMENT FOR VICE CHAIR OF THE MCC
ADVISORY BOARD. MOTION SECONDED BY JENNIFER BETHKE. MOTION
CARRIED UNANIMOUSLY 5 -0.
3. Consideration of adding items to the agenda
A. Snow Sculpture Contest: Clint Herbst suggested inputting a community winter block
party and incorporating the snow sculpture contest as part of that. Kitty Baltos said
that the sculpture contest is planned for February 22nd. Kitty said that she will talk to
Sara about putting this together quickly.
B. BCOL Park Use Subcommittee: Kitty Baltos will email Marc Mattice of Wright
County to have him add Sandra Theros to the Park Use Subcommittee as requested.
C. Old Bowling Alley: Sandra Theros inquired about the soccer club status of a practice
facility. Kitty Baltos explained that the soccer club is looking to use the old bowling
alley by stripping out everything and bringing in sand and turf for the indoor space.
Clint Herbst explained that the soccer club is looking for a long -term lease so in
exchange the City is requesting a portion of the building dedicated for programming.
At the last meeting they talked about the MCC doing something there and Kitty's first
choice is to do elementary gymnastics and the second choice would be a cross fit
studio. Kitty said it has to be brought up to code and compliance so there are some
variables there before it can go through.
MCC Advisory Board Minutes 01/21/14
4. Consideration of approving minutes of the November 19, 2013 regular meeting
JENNIFER BETHKE MOVED TO APPROVE THE MCC ADVISORY BOARD
MINUTES OF THE NOVEMBER 19, 2013 REGULAR MEETING. MOTION
SECONDED BY HEATH BIRD. MOTION CARRIED UNANIMOUSLY 5 -0.
5. Update Items.
A. Usage summary for 2013:
The complete usage summary worksheet for 2013 was included in the agenda packet
to the Advisory Board.
Kitty Baltos was happy to report that usage is up from 2012 and things continue to
go well.
B. Preliminary financial statements for 2013:
The preliminary Revenue vs. Expense Statement for 2013 was included in the
agenda packet to the Advisory Board. The statement indicated budgeted amounts vs.
actual amounts for 2013.
Kitty Baltos stated that the final numbers will be completed in February. Kitty said
that she is concerned that the electrical is really high and she will check into that.
Kitty said that after the final report is in she will figure out the percentages and
provide that information at the February meeting.
C. Manager's Monthly Update:
The complete Manager's Monthly Update was included in the agenda packet to the
Advisory Board.
Kitty Baltos discussed a few issues included in the monthly update. One issue has
been the Silver Sneakers program which has been discontinued by the particpants'
insurance companies and has been moved to Silver & Fit. Sara Cahill has been
handling the switch for the participants and so far about 80 members have made the
switch to Silver & Fit.
Questions about whether or not the stairs leading to the fitness area will be re-
carpeted. Kitty said that it has been placed into the budget. Kitty said that quotes are
coming in for the gym floor replacement and they are requesting the National Guard
to pay for some of the cost.
Kitty explained that they are in the process of looking for a new wedding decorator
as the current decorator wants to charge more money; however, the higher expenses
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MCC Advisory Board Minutes 01/21/14
are not budgeted for. Kitty said the next wedding is scheduled in April so there is
some time to find the new decorator.
D. Membership Update 2013:
The year -end membership report was included in the agenda packet to the Advisory
Board. Kitty noted that memberships increased in 2013 over the previous year by
nearly 300 memberships, in large part due to the expanded fitness area. Total
memberships are at 1,615 year -end 2013, with a total of 5,334 members.
E. Suggestion Box Items: Suggestion box items were reviewed.
6. Discussion on a possible new website for community center.
Kitty Baltos said that she's been having trouble with the existing website. Kitty said the
site looks fine but it is difficult to change pictures so it's not as dynamic as Kitty would
like it to be; it's complicated and not very user friendly. Kitty said that the online
program registration is not working because there is a conflict with another program that
is running and the two programs cannot run at the same time. Kitty said that the web
hoster is very expensive if she needs them to change anything. Kitty said that she is
going to look at the website that FiberNet uses, as well as the city website, GovOffice
because they are less expensive. Supposedly GovOffice has made a lot of changes and
upgrades. Kitty has calls in and is waiting to hear back from them.
7. Discussion on work plan for 2014 and 2015.
Kitty Baltos explained the work plan and explained the events planned for the year. Kitty
said that she sees a lack in programming in July, August, September, November and
February. Discussed that August may be difficult due to school sports starting up. Kitty
said they keep talking about an Easter egg hunt and that used to be an event sponsored by
the Jaycee's. Kitty said they may try it in Pioneer Park but it's also nice to do events in
parks along the river. Suggestions to hold that event on the west side of the high school
with parking in the high school parking lot and add kite flying to the Easter egg hunt.
8. Adiourn.
Meeting adjourned at 5:55 p.m.
Recorder: c 5 � 3Eth &racn
Administrative Assistant
Date Approved:
February 18, 2014
Attest: 4-444
Kitt B tos, MCC Director