MCC Advisory Board Minutes 03-18-2014MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MEETING
Tuesday, March 18, 2014
4:30 p.m. West Prairie Conference Room
Members Present: Jennifer Bethke, Heath Bird, Clint Herbst, Darren Paumen
Members Absent: Sandra Theros
Staff Members: Kitty Baltos, Director
Wayne Oberg, City Finance Director
1. Call meeting to order.
Vice -Chair Darren Paumen called the meeting to order at 4:32 p.m.
2. Consideration of adding items to the agenda.
A. New Spin Bikes: Kitty Baltos the spin bikes will be picked up on April 26th. They
will be putting them in the warehouse room and start classes in May.
B. Community Education Board: Kitty was asked to be on the Community Ed Advisory
Board with the first meeting tonight at 7 p.m. She is really pleased and excited.
C. Fare for All: Fare for All Express is a non - profit and they come out with a truck and
sell meats and produce only in pre - packs. People can buy at a super reduced rate. It
is not limited to low income because the more they sell the greater their buying power
is. Kitty said they have it in a lot of towns in the metro area. They would come in
one day /week or one day /month, would be there and you buy their packets that they
have pre -made. It would be outside except in the winter. Clint Herbst noted that it
shouldn't be allowed when we have businesses right here in town that pay taxes. The
consensus of the members is to not allow this as it would conflict with the Farmer's
Market and tax paying businesses.
D. Cell Phone Usage: Heath Bird said that his issue is that he was working out on the
treadmill and there was a girl next to him who was talking on her phone the entire
time she was on there for over a half hour. It's very annoying and distracting. Kitty
said that she will start with placing signs in the fitness area about "being courteous ",
etc.
3. Consideration of approving minutes of the February 18, 2014 regular meeting.
HEATH BIRD MOVED TO APPROVE THE MCC ADVISORY BOARD MINUTES
OF THE FEBRUARY 18, 2014 REGULAR MEETING. MOTION SECONDED BY
DARREN PAUMEN. MOTION CARRIED UNANIMOUSLY 4 -0.
MCC Advisory Board Minutes 03/18/14
4. Update Items.
A. Usage summary through February 2014:
The complete usage summary worksheet through February 2014 was included in the
agenda packet to the Advisory Board.
Kitty Baltos reported that usage has been down from the same time last year, and
memberships were down as well which was disappointing.
Kitty said that next week will be very busy at the MCC as there are six schools that
are on spring break.
B. Manager's Update March 2014:
The complete Manager's Monthly Update was included in the agenda packet to the
Advisory Board.
Sara Cahill is doing really well with Friendship Island. Kitty said that people want it
year -round but they don't have the space to accommodate it. Typically they get
college students who are going to school for education to work as teachers. It has
worked out pretty well. They have teachers, leads and helpers.
Kitty said that the Farmer's Market will be initiating the EBT Program, an assistance
program. So people can swipe their card and get tokens to use at the various
vendors' stands.
C. Suggestion Box Items:
A complete list of suggestion box items was included in the agenda packet to the
Advisory Board.
Kitty Baltos reviewed the suggestions. One main idea included the addition of a
sauna. Kitty said they may have space for a sauna in the alcove near the water slide.
5. Old Business.
A. Percentage of operating expenses covered by revenue.
Wayne Oberg explained that the Revenue Recovery Policy is a policy approved by City
Council. The policy states the revenue recovery percentage should be 85% excluding
taxes, excluding transfers out, and including operations and some level of capital
expenditures (capping capital expenditures at $50,000). A worksheet was distributed for
review. Wayne said that the MCC revenue recovery percentage is currently at 77 %.
Wayne said that the 85% is a stretched goal and would require an additional
$140,000 /year in revenue; however, by striving for 80 %, that would require $55,000 /year
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in revenue to reach that target. Wayne said that it's an objective way to measure
performance.
B. Update on Website change.
Kitty Baltos said that she was researching websites and she has found a local company to
create the website. She's excited that they'll be able to provide a more dynamic website
for $2,500 as opposed to Gov Office's quote for $3,250. She said that there are a lot of
nice features available with this new site. The site will be available in approximately four
weeks, then the old site will go off -line and they'll go live with the new site.
6. Consideration of movie choices for 2014.
Kitty Baltos said that the Movie in the Park dates are set for June, July and August. The
movie events will take place in Pioneer Park on the big screen and concessions will be
available to purchase. Movie choices were listed for review and discussed. Movies
decided as follows:
• June 28th: Gravity, rated PG -13, start time 9:15 p.m.
• July 26th: The Lego Movie, rated PG, start time 9:00 p.m.
• Aug 23rd: Frozen, rated PG, start time 8:15 p.m.
Discussed concession ideas including selling cotton candy and snow cones. Kitty said
that she is looking for additional sponsors and suggestions included Runnings, FiberNet,
Home Depot, Target and Schlenner Wenner.
7. Consideration of policy change for the Community Center to include e- cigarettes.
Kitty Baltos noted that there have been two incidents brought to her attention with
individuals smoking e- cigarettes in the MCC; one was a parent in the pool area and
another was a teenager in the fitness area. Kitty checked with other community centers
and many don't currently have policies regulating this. The school district has addressed
it in their policy. Kitty distributed a Tobacco -Free Environment Policy from the
Monticello School District which lists any use of tobacco or tobacco - related devices for
electronic cigarettes a violation. Members were in consensus that allowing e- cigarettes
may send mixed messages to children and other patrons of the Community Center as the
MCC is promoted as a family friendly healthy facility.
JENNIFER BETHKE MOVED TO MAKE A RECOMMENDATION TO THE CITY
COUNCIL TO PROHIBIT THE USE OF ELECTRONIC CIGARETTES IN THE
MONTICELLO COMMUNITY CENTER TO BE INCLUDED IN THE NON-
SMOKING TOBACCO FREE FACILITY POLICY. MOTION SECONDED BY
DARREN PAUMEN. MOTION CARRIED UNANIMOUSLY, 4 -0.
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8. Review of Hockey MOU, Memorandum of Understanding.
Kitty Baltos reviewed the MOU with the Hockey Association that they've worked under
since 2008. We use the ice, take in the money, pay the refs, advertise it and share the
profits. Advisory Board members were in consensus to keep the agreement with the
Hockey Association as written.
7. Adiourn.
JENNIFER BETHKE MOVED TO ADJOURN THE MEETING AT 5:51 P.M.
MOTION SECONDED BY HEATH BIRD. MOTION CARRIED UNANIMOUSLY,
3 -0, NON -VOTE, JENNIFER BETHKE, AS SHE HAD LEFT THE MEETING.
Recorder: C�eth &recn
Administrative Assistant
Date Approved: April 15, 2014
Attest: gk4 el
Kitty os, MCC Director
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