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Police Adviosry Commission Minutes 07-20-2011MINUTES MONTICELLO POLICE ADVISORY COMMISSION Wednesday, July 20,2011 - 7 p.m., Academy Room Members Present: Brad Fylc, Jason Roubinek, Charles Fradella, Brian Stumpf Members Absent: Leila McCarty Ex- Officio Representatives: Bruce Westby, City Engineer Sheriff Joe Hagerty, Wright County Sheriffs Office Captain Dan Anselment, Wright County Sheriffs Office Sergeant Dave Anderson, Wright County Sheriff's Office Others Present: None 1) 2) 3) Call to Order Brad Fyle called the meeting to order at 7:00 p.m. Approval of minutes of April 20, 2011 regular Police Advisory Commission meeting BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE APRIL 20, 2011 REGULAR POLICE ADVISORY COMMISSION MEETING. MOTION WAS SECONDED BY JASON ROUBINEK. MOTION CARRIED 4 -0. Consideration of adding items to the agenda a) Active shooter scenario 4) Wright County Sheriffs Office updates/ O &A session Representatives from the Wright County Sheriffs Office updated the Commission on recent crime statistics, trends and other law enforcement issues affecting the City, and responded to questions and /or concerns. There has been a 4% decrease in amount of incidents countywide over the past four years. There have been more calls for service and less overall crime in 2011. There have been many calls recently dealing with theft from unlocked vehicles. These incidents have been scattered throughout the city and are also occurring throughout the county. Items typically stolen include electronic devices and cash. Sergeant Anderson is working with City staff to provide articles on the City's web site and Newsletter warning people of such thefts. Pizza Ranch had 18 tires slashed on the delivery vehicles in their lot after hours. Police Advisory Commission Minutes: 7/20/11 Deputies are stepping up patrols enforcing curfew and are asking for residents help in preventing and reporting crimes. Mediation service has also been extremely busy throughout the county as Sheriff's Deputies work to assist with neighborhood disputes. There are no significant speeding issues to report at this time. There are expected to be potential traffic issues related to road construction. 5) Consideration of 2012 budget recommendations for Law Enforcement services In Fiscal Year 2011, the City had budgeted $1,119,820 for law enforcement services provided by Wright County Sheriff s Office, which was based on 18,980 hours, or 52 hours per day, at a rate of $59.00 per hour. The current contract for law enforcement service ends December 31, 2011. The draft 2012/2013 Law Enforcement Contract proposes a budget of $1,134,055 in 2012, and $1,148,290 in 2013. The draft contract proposes retaining the 52 hours per day and increasing the rate by seventy -five cents per year. The Wright County Board established the proposed hourly rates of $59.75 for 2012 and $60.50 for 2013. The increase in proposed hourly rates is half that of the increase approved in 2010 -2011. Sheriff Hagerty noted that the $0.75 cost increase per hour is primarily needed to offset the cost of gasoline for the fleet, which is used as sparingly as possible as documented by gas logs. Other costs go to pay for administrative staff, office supplies and prosecution costs. Wage increases for deputies are not anticipated in 2012 which allowed them to lower their rates. This will depend on union negotiations though. It was also noted that Monticello residents pay less than $96 per resident per year for law enforcement services, over and above their basic service, which is one of the lowest rates in Wright County. The Sheriff's Office indicated that their current number of contract hours will be adequate for 2012 and that most other cities in Wright County are not reducing their number of contract hours for 2012. BRIAN STUMPF MOVED TO RECOMMEND THAT THE CITY COUNCIL MAINTAIN THE CURRENT LAW ENFORCEMENT SERVICE CONTRACT HOURS FOR 2012/2013 AT 52 HOURS PER DAY. MOTION WAS SECONDED BY CHARLES FRADELLA. MOTION CARRIED 4 -0. 6) Continuation of consideration of commemorating Dick Slais The Commission had, in the months since Dick Slais passed, considered various options for honoring him for his ten years of service to the City as a member of the Police Advisory Commission. After much discussion, it was decided most appropriate to affix a commemorative decal on the speed trailer that Dick had promoted using throughout the community. Captain Dan Anselment noted that Dick's family supports this option. Police Advisory Commission Minutes: 7/20/11 CHARLES FRADELLA MOVED TO COMMEMORATE DICK SLAIS BY AFFIXING A DECAL WITH HIS NAME AND DATES OF SERVICE TO THE POLICE ADVISORY COMMISSION ON THE CITY'S SPEED TRAILER. MOTION WAS SECONDED BY BRAD FYLE. MOTION CARRIED 4 -0. 7) Consideration of changing the name of the Police Advisory Commission There was general agreement that it would be appropriate to change the name of the Police Advisory Commission as the City does not have an actual Police force but rather contracts for law enforcement services through the Wright County Sheriff's Office. Changing the name of the Commission would require that the ordinance which established the Police Advisory Commission be revised and re- adopted by the City Council. It would likely cost between $200 and $400 to publish notice of the revised ordinance in the newspaper. The Commissioners agreed to take no further action on this item at this time due to the cost of making a change to the ordinance. 8) Update on Police Advisory Commission Mission Statement Exercise Leila McCarty had been facilitating the development of a mission statement for the Police Advisory Commission. Since she was unable to attend this meeting it is being recommended that the mission statement be finalized at the next meeting in October. BRIAN STUMPF MOVED TO TABLE THE DEVELOPMENT OF A MISSION STATEMENT FOR THE POLICE ADVISORY COMMISSION UNTIL THE NEXT MEETING. MOTION WAS SECONDED BY JASON ROUBINEK. MOTION CARRIED 4 -0. 9) Discussion of added items a) Active shooter scenario An active shooter scenario will be conducted on October 8`11 at the Monticello Middle School. The purpose of this simulation is to provide an opportunity for various emergency personnel to practice community response to this type of an incident. Participants include the Wright County Sheriff s Office, the Fire Department, Allina from Buffalo, Gold Cross from St. Cloud, New River Medical Center and additional scene security. 10) Schedule next meeting The next regular Police Advisory Commission meeting was scheduled for Wednesday, October 19, 2011 @ 7 PM. The meeting will be held at the Fire Hall and will include a Police Advisory Commission Minutes: 7/20/11 tour of the Fire Hall and a viewing of the Wright County Sheriff's Office command post vehicle. 11) Adjournment CHARLES FRADELLA MOVED TO ADJOURN THE MEETING AT 7:45 P.M. MOTION WAS SECONDED BY JASON ROUBINEK. MOTION CARRIED 4 -0. Recorder: Kerry T. Burri� Approved: October 19, 2011 Attest:jt t J Bruce Westby, City En Weer eer