Fibernet Advisory Board Minutes 11-10-2015MINUTES
REGULAR MEETING — FIBERNET MONTICELLO ADVISORY BOARD
Tuesday, November 1011, 2015
Boom Island Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Dennis Sullivan, Jacob Kramer
Absent: Jon Morphew
Others: Jeff O'Neill, Rachel Leonard, Bryan Rabe, Wayne Oberg
1. Call to Order
Brian Stumpf called the meeting to order at 6:30 PM.
2. Additions to Agenda
• 2016 Draft Budget
3. Approval of October Meeting Minutes
DENNIS SULLIVAN MOVED TO APPROVE THE OCTOBER 13TH, 2015 REGULAR
MEETING MINUTES. CHARLOTTE GABLER SECONDED THE MOTION.
MOTION CARRIED 4 -0.
4. Approval of 2014 Meeting Minutes
JACOB KRAMER MOVED TO APPROVE THE AUGUST 13TH, 2014 REGULAR
MEETING MINUTES. CHARLOTTE GABLER SECONDED THE MOTION.
MOTION CARRIED 4 -0.
JACOB KRAMER MOVED TO APPROVE THE OCTOBER 14TH, 2014 REGULAR
MEETING MINUTES. CHARLOTTE GABLER SECONDED THE MOTION.
MOTION CARRIED 4 -0.
JACOB KRAMER MOVED TO APPROVE THE NOVEMBER 1 STH, 2014 REGULAR
MEETING MINUTES. DENNIS SULLIVAN SECONDED THE MOTION. MOTION
CARRIED 4 -0.
5. Network Update
• Bryan Rabe updated the board on an IP phone change being tested. If successful, it
will help prevent future phone hackings.
• Bryan Rabe updated the board on the November 9th City Council decision to continue
using Calix Compass on a month -to -month basis.
• Jeff O'Neill updated the board on the need to determine the cost to wire the apartment
building being built in Monticello.
DENNIS SULLIVAN MOVED TO RECOMMEND THE USE OF FUNDS FOR A
COST STUDY ON PROVIDING SERVICE TO UPCOMING 200 UNIT APARTMENT
BUILDING NOT TO EXCEED $4,500. JACOB KRAMER SECONDED THE
MOTION. MOTION CARRIED 4 -0.
6. Business Office Update
• Rachel Leonard provided the latest subscriber data.
FiberNet Advisory Board Minutes: 11/10/15
• Jeff O'Neill initiated a discussion about a policy giving credit for subscriber issues.
Rachel Leonard outlined the current process and cautioned against a policy that is too
rigid since each case is different. Consensus was to continue allowing staff to review
and provide credit where appropriate. Brian Stumpf requested a monthly report of any
credits given the previous month.
7. Financial Update
• Wayne Oberg provided an update on financial reports ending 10/31/2015.
8. Management Update
• Rachel Leonard reviewed the decision at the October 26, 2015 City Council
workshop for staff to work with Joanne Johnson, executive director of the Minnesota
Public Broadband Alliance to create a Request for Proposals (RFP) for management
services. After initial meetings, Ms. Johnson recommended the city first go through
the process of a Request for Qualifications (RFQ). The RFQ document is expected to
go before City Council for approval at the November 23rd meeting.
9. Consideration of recommending a regulatory services vendor for 2016
• Rachel Leonard introduced the options for regulatory services vendor in 2016.
CHARLOTTE GABLER MADE A MOTION TO USE INTERSTATE TELCOM
COMPANY, INC. FOR REGULATORY SERVICES IN 2016. JACOB KRAMER
SECONDED THE MOTION. MOTION PASSED 4 -0.
10. Consideration of amending television prices for 2016
• Rachel Leonard stated in 2015 FiberNet covered the cost of television programming
through the price for the TV packages. Programming costs will increase at the
beginning of 2016; if FiberNet would like to cover costs again, the rates will need to
increase at the beginning of the year.
BRIAN STUMPF MADE A MOTION TO INCREASE THE PRICE OF THE
PACKAGES TO COVER 2016 PROGRAMMING COSTS. DENNIS SULLIVAN
SECONDED THE MOTION. MOTION PASSED 4 -0.
11. Consideration of amending long distance prices for 2016
• Rachel Leonard requested to update long distance pricing to align it with current costs
when it is charged in 2016. Option to raise the per minute charge or offer packages
with a certain number of minutes.
JACOB KRAMER MADE A MOTION TO ADJUST PRICES TO COVER COSTS AT
STAFF'S DISCRETION ON THE TYPE OF CHARGE. BRIAN STUMPF SECONDED
THE MOTION. MOTION PASSED 4 -0.
12. Added Items
• Jeff O'Neill and Wayne Oberg presented a draft version of the 2016 budget.
Discussion during preliminary review of the document. The decision to recommend
the draft budget to City Council will be at the December 8, 2015 meeting.
FiberNet Advisory Board Minutes: 11/10/15
• During the budget discussion Dennis Sullivan asked about the monthly cost for the
Prairie Conference Center. Staff confirmed FiberNet pays monthly rent for the
building where the business office is located. It's possible to downsize, but there is
currently no alternative location for office staff.
• Jeff O'Neill facilitated a brief discussion of positive public relations.
13. Next Meeting
The next meeting of the FiberNet Monticello Advisory Board is scheduled for December
8th 2015 in the Boom Island Room at the Monticello Community Center. Please note this
is one week earlier than the usual schedule.
11. Adiournment
DENNIS SULLIVAN MOVED TO ADJOURN THE MEETING. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 4 -0 AND MEETING ADJOURNED
AT 8:25PM.
Recorder: Rachel Leonard
.0
Approved: 12, d
Attest:
Jeff O'Neill, City Administrator