BCOL Advisory Council Minutes 10-05-2012MINUTES
B]ERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
IFriday,Octolber 5, 2012 8:00 a.m.
Bertram Chain of Lakes Regional Park
South Side, New Parking Lot
Advisory Council Members Present: Wes Olson, Pete Stupar, Glen Posusta, Marlyn Dibben,
Tom Jahnke, Lyle Trunnel, Pat Sawatzke, Jim Hayes, Larry Nolan, Jim Lindberg
Advisory Council Members Absent: Clint Herbst, Sandra Theros, Rose Thelen
Staff Present: Marc Mattice, Kitty Baltos, Kelsey Beaumaster, Jeff O'Neill
Others Present: Mark Olson, Brian Kirk (YMCA), Kathy Marker (YMCA),
Graham Sones (SGA Group)
1) Call to order
Martyn Dibben called the meeting to order at 8:00 a.m.
2) Consideration of approving the September 7, 2012 Meeting Minutes
WES OLSON MOVED TO APPROVE THE SEPTEMBER 7, 2012MEETING.MOTION
SECONDED BY PETE STUPAR.MOTION CARRIED UNANIMOUSLY.
3) Consideration of adding to and approving agenda
WES OLSON MOVED TO APPROVE THE OCTOBER 5, 2012 AGENDA. MOTION
SECONDED BY JIM LINDBERG MOTION CARRIED UNANIMOUSLY.
4) Appointment of Larry Nolan to Advisory Board
Larry Nolan is the Monticello Parks Commission appointee to replace Gene Emmanuel. Larry
introduced himself as a member of the community for nearly 40 years. He said he is an active
user of the parks in Monticello. He's been actively supporting the Bertram Chain of Lakes Park
since the idea came forward and he is happy to serve on the board.
PAT SAWATZKE MOVED TO APPROVE THE APPOINTMENT OF LARRY NOLAN
TO THE BCOL ADVISORY ACOUNCIL. MOTION SECONDED BY JIM LINDBERG.
MOTION CARRIED UNANIMOUSLY.
5) Advisory Board/Friends Group Event
Kitty Baltos explained that the Friends wanted to become more involved with the programming
at for park related activities. They have met and discussed possible ideas. At the Farmers
Bernath Regional Park Advisory Council: Oct 5, 2012
Market a Friends representative will be present to hand out informational brochures. Some of
the Friends members signed up to participate in different events and they will continue to work
on them as they move into next year.
Kitty said that Sandra Theros came up with the idea about getting the Friends together with the
BCOL Advisory Council. They sent out invitations for a barbeque at the park on October 13'b at
3 o'clock. They will meet at the south side of the park with the Friends providing hot dogs/brats
and everyone bringing a dish to share. This will be a chance for the two groups to meet and they
will play yard games, walk the trails and see the facility.
6) Athletic Complex Planning
Kitty Baltos said that Angela Schumann had shared an informational handout on the athletic
complex planning with the group. Kitty said that staff is planning to meet on 10 /11 to begin
outlining the scope and timeline for this planning effort. One of the primary points of discussion
will be to begin the community outreach and how to best direct those efforts. They will be
meeting with Monticello River Eagles (the soccer club) on 10/18 to discuss the project and
understand their role in supporting the complex plan and development.
7) Programs and Events
Covered by Kitty Baltos in Item 5, Advisory Board/Friends Group Event.
8) Transparency and Web Site Discussion
Marc Mattice said that the County Board held a public hearing last month. Public
comments included, public not thinking the project was transparent in the actions being
taken at the BCOL Regional Park project. Marc asked the BCOL Advisory Council for
their input on what should be posted on the websites. The three websites highlighting the
BCOL are the City of Monticello, Wright County and the Friends of Bertram. The
consensus is for the Friends to maintain their website and link back to the City and the
County. The City should be the main page for all BCOL Advisory Council information
such as agendas, minutes, grants, project costs, etc., as well as providing links to the
County site and the Friends site. The County website will highlight the park, its amenities
and a map, and include links to the City site and the Friends site. The links should be
clearly marked so when they are clicked, the visitor knows where they are going and also
include the ability to clearly navigate back.
9) Fee Schedule Discussion
Marc Mattice said that park user fees were brought up during the County Board meeting
last month. Currently there are no costs for users of the park. The only exception to that
is when there are group camp -outs at the park (such as the girl scouts/boy scouts) where
the group is asked to do a community service project at the park for a couple of hours.
BCOL Park is typically run the same way as other regional parks and there are no annual
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Bertram Regional Park Advisory Council: Oct 5, 2012
user fees or parking fees. Marc asked for advice on whether or not fees should be charged
for park use at BCOL or fees for particular activities.
The consensus agreed that the park should not be run any differently than the other Wright
County Parks. As the BCOL Park development moves forward it should be under the
same guidelines as the other Wright County Park fees, once the park is fully functional.
Those fees may include camping fees, dump station fees, shelter reservation fees, etc.
Marc said that at full development the county contribution for general operation &
maintenance at BCOL would be $130,000 and that could be off -set with camping fees in
five years. The current fee for camping in Wright County parks is $22 /night to camp
(with $5 going into an improvement fund for that specific park).
10) Friends Update
KittyBaltos said the Friends are working with the Community Center for different
programming ideas. The Friends are going to be at the Halloween Kiddy Parade on 10/27
from 10 — noon (this typically draws 400 -600 kids).
The Friends have allocated $1,000 of a $2,000 anonymous donation towards an
information kiosk at the south entrance of the BCOL Park. Additionally, $500 of that
donation will be put towards informational brochures and trail maps for the kiosk. Marc
Mattice said they will be building that kiosk over the winter and will include a bench there
as well.
The Friends will be meeting after today's BCOL Advisory Council meeting.
11) YMCA Update "New Manitou"
Brian Kirk presented the most current comprehensive camp plan for the YMCA. Brian
said that this is the same material that the Township, County and the OAA (Orderly
Annexation) reviewed for the conditional use permit application. Brian said they want to
make sure they're on track with what the long term goals are for the park. Main points of
discussion included:
- YMCA Buildings
• Marc Mattice would prefer low maintenance buildings
• Pat Sawatzke said he would prefer comparable buildings to Anoka County
• New Buildings will have a 20 -30 year life expectancy
• With the 99 year lease agreement the YMCA will have the commitment to
ensure the quality and construction of the buildings are maintained
• Planning metal lap siding, with cohesive color consistent with Wright County
park buildings
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Bertram Regional Park Advisory Council: Oct 5, 2012
- Parking Lot
• Future parking area allowing for 5 -6 buses coming in and 50 -60 parents
dropping off children
• North of parking area will be the RV dump station
Shared Use Buildings
o Building #1 — Trailhead Building — later development
■ Reception area
■ Offices
■ Storm shelter
■ County use in fall/winter
• Warming house
• Weekend cross country ski rental
• Weekend Snow shoe rental
• Cost of building to be split: Pat Sawatzke said that the county
expectation is that for shared use buildings the county would
cover the cost of winterizing the building, insulation, furnace,
etc. but not covering %2 the cost of the building
YMCA Investment
o $750,000 - $1,700,000
■ $750,000 would get their baseline camp for 300 kids
■ Additional investments to create a premier camp including:
• Zero depth splash pad feature for 4 — 8 year olds
• Zip line feature strung between towers
• Archery range
• Arts & crafts building
• Swimming beach
• Fishing Pier
• Nature pavilion/open air shelters
Sewer System
• Flush Toilets vs. Biffy's
• Holding tanks vs. septic system
• Expandable sewer system vs. build to size
- Security
0 8 Kayaks were stolen this year
o Beef up locks and/or install cameras
- Utilities
- Legacy funding dictates buried utilities rather than overhead
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Bertram Regional Park Advisory Council: Oct 5, 2012
- Cost Sharing
o What means are in place to identify the cost sharing between the park system
and the YMCA
• County Park Use Committee /County Negotiations Board
• YMCA is utilizing the same consultant as the County for their plans
TOM JANKE MOVED THAT THE PARK USE COMMITTEE MEET AND REPORT
BACK AT THE NEXT BCOL MEETING TO IDENTIFY THE COST SHARING FOR
THE PROPOSED DEVELOPMENT BY THE YMCA, REVIEW OF THIS
DEVELOPMENT AND RECOMMENDATION. MOTION SECONDED BY WES
OLSON. MOTION CARRIED UNANIMOUSLY.
The YMCA currently operates and manages what they own and Wright County manages
and operates what they own and the facilities they have within. As it progresses and more
land is acquired there will be areas that are set aside for the YMCA and other areas open
the public.
The Park Use Committee will meet at the Community Center at 8 a.m. 10/25/12. Brian
Kirk from the YMCA will be in attendance to present their plans for review and
recommendation by the committee.
12) Other
None.
13) Next Meeting scheduled for Friday, November 2, 2012
The next meeting is scheduled for Friday, November 2, 2012, at 8 a.m. in the Bridge
Room at the Monticello Community Center.
14) Adjourn
THE CHAIR ADJOURNED THE MEETING.
Recorder: Beth Green, Adstrative Assistant
Approval Date:
Attest:
Bertram Advisory Council
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