MCC Advisory Board Agenda 08-16-2011Boa
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1.
4.
MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD
TUESDAY, JULY 19,2011 — 4:30 P.M. RIVER ROOM
Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Darren Paumen,
erbst
Liaison Absent: r Lloyd Hilgart
[embers Present: Kitty Baltos- Director
ill meeting to order
n Broekemeier called the meeting to order at 4:34 pm.
nsideration of adding items to the agenda
CIP
Monthly Recap
ADA Compliance
nsideration of approving the minutes from the June 21 2011 regular meeting
"I
NDRA THEROS MOVED TO APPROVE THE MINUTES OF JUNE 21,2011.
)TION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 5 -0.
date Items
=acility usage update through June 2011
viore than 200 folks used the community center in June: The ice arena has been used less
'requently and, as a result, MCC has been cutting back on public skate hours. It seems
hat people do not realize the ice arena is open. There was some discussion about utilizing
,ignage on open skate days.
iecond quarter financial statements through June 2011
MCC Advisory Board Minutes 08 /05/11
c) Manager's Monthly Recap
Staff toured the Prairie West building and determined that the space might be appropriate
to use for Friendship Island in the summer.
Traffic at the Farmer's Market has been affected by the temporary signage regulations in
the City's zoning ordinance. The Planning Commission will consider amending the code
to address this issue.
Now that the warehouse remodel had been completed, staff plan to look into the option of
including fitness classes as part of membership in the fall. Online registration for classes
is also in the works as well.
5. Review and recommendations for the 2012 preliminary budget submitted
The Board had some questions about percentage changes on the revenue and expenditure
report. These numbers are likely because tax revenue and debt service had not yet been
included. Staff noted that there had also been some changes in the method of accounting for
certain line items. The report will be revised with assistance from Finance if appropriate,
MCC will create a separate line item to track the revenue' received for the Silver Sneakers
fitness program.
Staff outlined some of the budget requests noted as priorities by staff and responded to
questions. There were a number of budget requests that are expected to be considered as part
of the natatorium improvement project.
Staff spoke with Dan at Clearwater Outfitting to begin to explore options for providing
canoe and kayak equipment, shuttle service and possibly river tours as a way to address the
survey and study results which recommend utilizing the river.
6. Review and discussion on the progress of the natatorium improvements to date
The Building Committee continues to consider options for moving forward with
improvements to the pool area. Staff briefly summarized the analysis and recommendations
of the report provided by Wold Architects. There was some discussion about how the
building would look and function differently based on the proposed changes. There was also
brief consideration about how to fund the project including options to bond tap into
reserves, levy or conduct a referendum. Staff gave details about some of the options
included in the Building Committee's prioritized list of improvements. There were a:
number of questions related to the upgrading the building automation systems, the options
that Wold didn't recommend, and the water slide. Staff noted that the Building Committee
agreed with all initiatives that would have energy savings and quick payback. There were
also questions about when and how to incorporate the option of expanding the fitness area
into the building improvements. Staff agreed to check with Wold about options to retain the
windows in the pool area in case of building expansion.
The Advisory Board will be included in any upcoming special meeting as City Council
considers how to proceed with the natatorium improvement project.
2
MCC Advisory Board Minutes 08/05/11
z
7. Consideration of adding items to the agenda
a) CIP
Other than the natatorium improvement project initiative, CIP requests submitted by the
MCC are mostly related to maintenance and equipment replacement.
b) Monthly Recap
This item was discussed as part of updates.
c) ADA Compliance
New ADA guidelines require that natatoriums with more than 300 lineal feet of gutter
area provide a portable lift into the pool. This would cost about $5,000. Staff will
measure the pool area and talk to the state about access.
S. Adiourn
The meeting was adjourned at 6:25 pm.
Recorder: Kerry T. Burri
Approved: August 16, 2011
Attest:
Kitty Baltos, MCC Director
3
MCC Advisory Board Agenda Information:
Old Business:
Sa. Open Volleyball Time: We have established an open volleyball time each week, Sundays from 9 am to
noon for $2 which is the same as our adult drop -in basketball.. We've only had this for two or three weeks so not
a lot of feedback on this addition as yet.
5b. Open Skate and Farmer's Market Signage: We did put a yellow towable sign at the middle school for the
remaining public skate times, Sunday July 24th and Thursday, July 28th. We definitely had a small bump up in the
numbers for each of those days. The ice is out now until mid September. We'll ask the school again if we can put
a sign out for public skate.
The Farmer's Market signs went before the Planning Commission on the 2 "d of August and they did amend the
sign ordinance to allow "event" signs Thursday through Sunday that you poke into the ground in the CCD district,
which we are in. We didn't get everything that we would have hoped for, but it's definitely better than no signs
or paying for rented signs.
5c. Tax Information questions: From our previous meeting there were two questions, when would be see our
property tax revenue on our financial statements. This hits our books at the beginning of July for the first half and
then the first week in December for the second half. So on the July financials I do see our tax revenue.
The second question was what was the Homestead and Ag Tax credit? I spoke with Tom Kelly, Finance Director,
and he noted that the state is no longer provide the Homestead credit as it had previously, so the credit we're
seeing in our budget is for the amount that we won't be getting from the state as it offsets our regular tax
oayments. i know Tom can explain this more clearly, but it sounded legit!
5d. ADA Pool Compliance: The deadline for compliance is March 2012. Our lineal gutter length is over 400
feet which means we need to have a secondary entrance /exit from our pool. One option appears to be steps with
hand railings 20" to 24" apart. We are working with the State Inspector to determine if our steps will qualify. We
have two areas with steps, not ladders, in the drop pool for the water slide and also in the zero depth area. As
soon as we are able to get a clear ruling, we'll know what we will need to do to be compliant. I've attached the
information sheet which unfortunately doesn't really make it totally clear. Our goal is not to purchase and install
a lift. We're hearing from other facilities that have them that they never get used, so if they need them no one
can remember how to operate it and they require a lot of maintenance because they are sitting unused in a wet
environment.
6. The question was raised at the last Advisory Board meeting what the cost might be to add onto the
Southwest side of the building with a fitness center. Wold Architects made a preliminary estimation that an
addition in the area we're looking at would gain 8,000 to 9,000 square feet and cost approximately $2 million. At
this point the Building Committee emphatically voted no on this option. However, they did not weigh in on the
second floor addition. I am polling them on this and hope to have information at our meeting on their thoughts
for this addition. We currently have just under 4,000 square feet in the fitness center and the second floor would
give us just a bit over 1,000 square feet more space.
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