MCC Advisory Board Agenda 04-19-2011COMMUNITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, APRIL 19, 2011
4:30 P.M. RIVER ROOM
Board Members: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke, Darren
Paumen, Clint Herbst and Lloyd Hilgart (alternate).
Staff Member: Kitty Baltos
1. Call meeting to order.
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes from the March 15, 2011 regular meeting.
4. Update Items:
a. Financial Update, end of first quarter March 2011
b. Visit update through March 2011
c. Manager's Monthly Recap
d. Community Garden
e. Farmers' Market -Ron Broekemeier
f. Bertram Advisory Council- Sandra Theros
5. Update items, Old Business:
a. Natatorium RFP
b. Warehouse remodel
6. Consideration of selecting movies for the summer movie series, 2011.
7. Discussion on contamination report results.
8. Adjourn
MCC Advisory Board Minutes 03/15/11
MINUTES
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
Tuesday, March 15,2011 — 4:30 P.M.
Board Members Present: Ron Broekemeier, Sandra Theros, Jennifer Bethke, Clint Herbst and
Lloyd Hilgart (Council Alternate)
Board Members Absent: Darren Paumen
Staff Members Present: Kitty Baltos- Director
1. Call to order
The meeting was called to order at 4:30 pm.
2. Park and Trail Survev Results Review Steve Grittman NAC
There were five questions on the Park & Trail Survey related to the MCC. Staff received
250 responses to the survey. Most of the comments were very positive. The following is a
brief summary of survey findings.
Thirty -one percent of respondents stated that they use the facility weekly and 75% use the
facility monthly. Those 53 respondents that stated that they don't use the MCC cited cost,
not enough value, and inconvenient hours as reasons. Some specified that there were not
enough adult activities and some that there were not enough youth activities. A number of
respondents said the walking track and fitness center were too crowded.
The top three amenities were listed as the pool, the walking track and the fitness center.
Other activities were ranked in the following order: special events, indoor play, gym,
climbing wall, birthday party, drop -in daycare and fitness classes. Respondents noted that
they participate in: Movies in the Park, swim lessons, and youth and preschool programs.
There were broad responses related to what users would like to change at the MCC. The
number one response was an expanded fitness facility with new machines and longer hours.
Fifteen asked for racquetball. Many wanted classes included in the cost of membership.
Some requested additional daycare hours and a larger indoor play area. Many asked for
more swim lessons and some would like a separate lap pool. There were many positive
comments about a splash park option.
Steve Grittman summarized that the MCC facility is considered a "park" which fills a role in
the regional system. One of the goals of the Park & Trails plan will be to ensure community
access to the MCC through pathway connections to the facility.
3. Consideration of adding items to the agenda
MCC Advisory Board Minutes 03/15/11
a) Volleyball
b) New Equipment Orientation
4. Approval of Minutes -February 15, 2011
SANDRA THEROS MOVED TO APPROVE THE MINUTES OF FEBRUARY 15, 2011.
MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 4 -0.
5. Update Items
a. Usage summary through February, 2011
Facility usage was slightly down overall. Birthday parties remained steady.
b. Financial summary through year end 2010 and February
The number of room rentals (including wedding rentals) increased. The amount spent on
concessions decreased. Internal room use was tracked. Although still over budget for
salaries, MCC is continuing to hold employee costs down by scheduling tightly. Staff
will provide a first quarter look in April. Jennifer Bethke recommended providing future
budget updates on a quarterly basis.
o, Manager's Monthly Recap
There have been numerous behavior problems ranging from loitering to assault involving
teens and preteens. MCC now has three employees act as security in the afternoons and
evening to enforce policy. Law enforcement periodically conducts a building walk -
through to reinforce the security presence.
d. Community Garden
There are four community garden plots still available.
e. Farmer's Market
Eighteen of twenty -three possible vendors are registered for the Farmer's Market. Staff
will be attending a seminar about marketing and increasing market foot traffic. The
Friends of Bertram may consider utilizing the Community Table to raise funds and bring
attention to the Regional Park.
6. Old Business Updates
a. Natatorium RFP Update
Three proposals were submitted to the City ranging in cost between $700,000 and 3
million dollars. The RFP committee will meet to rank the proposals and their
recommendation will move forward for City Council consideration on March 28th.
MCC Advisory Board Minutes 03/15/11
b. Fitness Equipment Update
Users are extremely pleased with the new equipment. The treadmills are scheduled to be
recalibrated. The horizontal leg press will be delivered in a few weeks. Alternate
locations were discussed for placement of the rower.
c. Warehouse Update
City Council opted to move forward with the Warehouse remodel project as submitted.
The project included the lighting component as recommended by the Advisory Council.
Total cost of the project is estimated to be $28,000 with a completion date of May 8a'.
The space will be used for group fitness classes, rentals and as an overflow meeting
room. There was some discussion as to the need to utilize local contractors. Bid
opportunities will be posted on the City's website and contractors can choose to receive
alerts related to bid opportunities.
7. Consideration of I -94 Billboard Shared Use Agreement with other City Departments
The City negotiated the shared use of two billboards on city owned land for the next three
years for the cost of the vinyl. The billboard will be changed every six months to alternate
between various City advertising needs. MCC's three year cost would be $2,676.
8. Consideration of Committee Appointments for 2011
Sandra Theros agreed to attend the monthly Bertram Chain of Lakes Advisory Council
meetings as liaison and Ron Broekemeier agreed to act as alternate. Ron Broekemeier
agreed to attend the quarterly Farmers Market Steering Committee as liaison and Jennifer
Bethke agreed to act as alternate.
9. Consideration of items added to the agenda
a) Volleyball
If asked, and the gym is not too busy, MCC staff will put up volleyball nets during open
gym. Staff agreed to try offering adult drop -in volleyball weekly in summer in the gym.
a) New Equipment Orientation
Staff plan to offer several new equipment orientations in the near future.
10. Adjourn
The meeting was adjourned at 6:20 pm.
Recorder: Kerry T. Burri _
Approved: April 19, 2011
Attest:
Kitty Baltos, MCC Director
4. Update Items:
4d. Community Garden. The garden filled up by the 19th or March. I have about six people
on a waiting list. We're trying to coordinate a Meet and Greet on the 28th so people can see
their plot and meet each other. I just have to get the public works guys on board! I'm working
with our co- captains Larry Nolan, Stephen Cina and Shelly Vanderlinden.
5. Update items; Old Business:
5a. Natatorium RFP— I have included in your packet the proposal from Wold Architects and
the letter they supplied with a fixed cost for the investigative phase of the project and some
supplemental items for the City Council to consider. At the City Council's April 11th meeting they
addressed the issue and voted to approve the contract with Wold Architect for the fixed price
and supplemental item number one and number four. Wold is drawing up a contract that the
City will have our attorney review and then sign and we're off to the races!
5b. Warehouse remodel —the work starts on Monday, April 18th with demolition. We will
be up and running by Saturday, April 30th. We have rentals bookending the start and finish of
the project. Tricia Menth is sending out a letter to the "after" renters to let them know about
the changes so they don't have any surprises. Some of our fitness classes are on hiatus and
others have been moved to a different room until the remodel is done. Thank goodness for a
holiday weekend and no rentals to give us the time needed to get the job done. We had
anticipated doing the work in May, assuming that the April dates we had blocked off would fill
up with rentals, sadly they did not, so we moved the remodel to April. I've attached a drawing
of the remodeled room for your review.
6. Consideration of selecting movies for the summer movie series; Friday May 20th, Friday June 17th
and Saturday September 10th. We use Swank Motion Pictures for our movie rentals. Go to
www.swank.com click on Park and Recreation Department and then tabs on the left to browse movies. I
was intrigued by Secretariat or Yogi Bear. Disney movies would only be available for our May or
September showings. I will have the full catalog at the meeting.
7. Discussion on contamination report results. We were approached by MN Tech with a new
service they hoped we'd be interested in. The cost was $3,000 to fog our locker rooms, or any area we
selected, with an antimicrobial that has a residual protection of up to 90 days. I told them that while it
sounded interesting, I didn't have the budget for it nor had I ever had the complaint from anyone that
they contracted a flu bug from being in our facility. It's hard to justify a service that you can't prove you
need. Since they are anxious to get into the health club market with this fogging service, they offered to
do it for free. They did cultures of the family locker room, which is the room we selected to be fogged,
before and after and will come back during the 90 days to do additional cultures. I've attached the
culture reports for your review and discussion.
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REVENUE & EXPENSE STATEMENT March 31, 2011
EXPENSES:
28
2011
2011
FULL YEAR
312011 YTD
EMPLOYEE TAXES / BENEFITS
REVENUE
BUDGET
ACTUAL
PRINTED FORMS
ROOM RENTAL
75,000
21,188.78
NEDDING RENTALS
30,000
12,837.43
3
ROOM RENTAL INTERNAL USE
55,000
3,643.30
4
CHAPEL RENTAL
5,500
1,263.15
5
PARTY ROOM RENTAL
30,000
10,249.38
6
CONCESSIONS
86,200
26,067.71
7
VENDING COMM /REFUND
6,000
530.38
8
FACILITIES LEASE
10,000
1,282.60
9
FARMERS' MARKET FEES
1,800
800.00
10
BALLFIELD CONCESSIONS
24,600
102.69
11
JUSER FEES
54,000
17,665.67
12
MEMBERSHIPS /DAILY
640,000
215,020.02
13
PROGRAM FEES
170,000
48,775.63
14
COPIES /LISTS
2,500
15
OTHER SERVICES
4,000
12.50
16
INTEREST
21,080
1,172,211.88
17
EQUIPMENT RENTAL
150
14.04
18
CONTRIBUTIONS
10,100
500.00
19
INSURANCE CLAIMS
200,000.00
20
REFUNDS & REIMBURSEMENTS
2,329,534.98
1,622.80
21
MISC REVENUE
500
329.55
22
NSF FEE COLLECTION
400
90.00
23
TOTAL REVENUE BEFORE TAXES
1,218,330
358,352.33
24
TAXES
1,100,000
25
UTILITY VALUATION AID
500
'HOMESTEAD & AG CREDIT
40,000
331.16
OPERATING TRANSFER IN
271
TOTAL REVENUE
2,278,330
358,683.49
EXPENSES:
28
SALARIES
674,728
162,572.62
29
EMPLOYEE TAXES / BENEFITS
192,702.11
47,530.53
30
PRINTED FORMS
1,000
430.03
31
OFFICE SUPPLIES
5,000
425.01
32
CLEANING SUPPLIES
13,000
3,643.30
33
CLOTHING SUPPLIES
4,000
645.60
34
MOTOR FUELS
125
147.30
35
CHEMICAL PRODUCTS
15,500
2,711.65
36
POOL MAINTENANCE SUPPLIES
6,000
264.94
37
GENERAL OPERATING SUPPLIES
28,000
16,031.81
38
EQUIPMENT REPAIR PARTS
3,500
1,626.97
39
VEHICLE REPAIR PARTS
35.65
2,337.42
40
BUILDING REPAIR PARTS
2,500
2,485.01
41
LANDSCAPING MATERIALS
750
42
MISC REPAIR & MAINT SUPPLIES
13,000
2,423.81
43
SMALL TOOLS & EQUIPMENT
2,500
44
T &E /MACHINERY
697.10
120.001
45
T &E /FURNITURE & OFFICE EQUIP
366,002.96
1,172,211.88
46
T &E /OFFICE EQUIPMENT
1, 096, 049.06
PE
47
T &E COMPUTER EQUIPMENT
47.46
1,267.621
T" &E OTHER
200,000.00
PROF SERVICES -LEGAL FEES
2,329,534.98
84.00
49
PROF SERVICE MGMT FEE
1,000
185.50
50
PROF SERVICE DATA PROCESS
2,000
240.00
51
PROF SERVICE SOFTWARE /PROG
5,000
52
PROF SERVICE - Website /Email
300
53
PROF SERVICE CUSTODIAL
500
2010
2010
52,969.44
312010 YTD
YEAR END
ACTUAL
ACTUAL
25,808.00
70,335.46
7,368.43
36,507.64
751.70
41, 873.50
1,672.50
5,754.35
10,760.211
30,442.08
24,115.15
71,561.66
20,425.26
21,918.55
773.86
12,583.74
1,628.51
3,010.00
32.29
28,691.48
17,628.50
45,769.51
196,243.30
598,423.03
48,227.771
167,723.46
35.65
2,337.42
2,868.80
2,980.00
16,494.66
131.01
304.12
200.00
400.00
8,492.94
11,608.94
2,486.00
37.81
2,879.25
697.10
120.001
540.00
170.00
366,002.96
1,172,211.88
7,379.98
1, 096, 049.06
40.00
60,006.42
47.46
1,267.621
200,000.00
366,002.96
2,329,534.98
154,751.83
695,770.18
52,969.44
190,562.79
124.80
908.02
508.43
2,041.04
2,658.92
15,799.25
751.70
2,896.70
97.58
2,571.16
14,643.75
2,368.43
5,678.97
14,830.75
29,561.78
1,018.64
5,255.58
149.88
695.58
2,417.62
309.26
1,842.10
10, 383.48
2,980.00
6,994.97
187.50
697.10
170.00
7,379.98
40.00
47.46
54
PROF SERVICE LAUNDRY
2,500
557.45
55
PROF SERVICE BLDG / EQUIP
1,000
3,518.79
56
PROF SERVICE MAINT AGREE
7,000
2,427.20
57
PROF SERVICE NEWSLETTER
500
3,006.95
58
MISC PROF SERVICES
4,000
157.06
59
TELEPHONE
10,000
2,149.39
60
POSTAGE
200
203.62
61
DELIVERY MAIL SERVICE UPS
594.24
62
CABLE/NETWORK SERVICES
600
194.46
63
TRAVEL EXPENSE
1,500
175.13
64
CONFERENCE & SCHOOLS
3,000
315.00
65
FREIGHT
250
43.50
66
PROMOTIONS /EXHIBIT ADMISSION
1,000
15.00
67
ADVERTISING - GENERAL
8,000
690.70
68
GEN'L PUBLIC INFORMATION
500
69
BROCHURES
2,500
1,752.42
70
GEN'L LIABILITY INSURANCE
12,286
1,882.00
71
PROPERTY INSURANCE
23,434
1,820.00
72
MISC GENERAL INS (WK COMP
73
SALES TAX & PROPERTY TAX
115,227.07
2,056.47
SALES TAX
10,636.18
74
ELECTRIC
115,000
16,291.52
75
WATER & SEWER
20,000
2,377.88
76
GAS
100,000
22,707.88
77
REPAIR & MAINT - BUILDING
47,000
1,600.18
78
REPAIR & MAINT- MACH /EQUIP
25,000
2,990.10
79
REPAIR & MAINT -POOL & REC
25,000
472.84
80
REPAIR & MAINT - OTHER
4,000
321.60
81
EQUIPMENT RENTAL
1,000
30.45
82
UNIFORM RENTAL
1,000
266.42
83
TOWEL RENTAL
2,000
189.78
84
CASH SHORT
- 112.85
85
DUES, MEMBERSHIP & SUBSCRIP
1,800
613.00
86
LICENSE & PERMITS
2,000
186.93
87
PRIZES DONATED
1,000
88
BANK CHARGES
16,5001
4,721.59
89
MISC OTHER EXPENSES
1,0001
48.12
90
BUILDINGS
95,000
91
IMPROVEMENTS
92
HEAVY EQUIPMENT
93
FURNITURE & FIXTURES
94
OFFICE EQUIPMENT
95
COMPUTER EQUIPMENT
96
OTHER EQUIPMENT
311,796.42
97
TRANSFER TO OTHER FUNDS
815,000.00
98
TRANSFER TO DEBT SERVICE
2,371.39
99
SUB TOTAL
1,506,675.11
1,121,214.85
PROGRAMMING EXPENSES:
437.16
100
ROOM RENTAL SUPPLIES
5,000
533.83
101
PROGRAM OFFICE SUPPLIES
60.32
102
CONCESSION STAND SUPPLIES
1,000
4.96
1031
PARTY ROOM SUPPLIES
7,500
2,162.88
104
CHAPEL SUPPLIES
500
27.95
105
CLIMBING WALL SUPPLIES
2,000
2,757.38
106
FITNESS AREA SUPPLIES
12,500
610.22
107
GYMNASIUM SUPPLIES
500
53.29
108
INDOOR PLAY SUPPLIES
800
109
POOL SUPPLIES
2,000
2,957.19
110
WAREHOUSE SUPPLIES
500
111
FARMERS' MARKET SUPPLIES
500
112
GEN'L PROGRAM OPER SUPPLIES
8,0001
17.86
489.18
2,482.82
3,518.79
9,399.55
96.33
1,050.00
3,006.95
2,387.26
9,683.27
666.33
141.28
594.24
57.12
564.22
793.03
24.50
150.49
125.00
427.50
1,200.43
6,840.34
276.70
1,533.001
10, 946.00
1,792.00
10, 894.00
25.00
14,714.67
115,227.07
2,056.47
10,636.18
26,102.82
70,553.94
272.161
16,519.21
15,929.38
24,103.53
15,188.68
1,381.65
61.98
196.03
185.85
1.025.00
321.60
1,487.01
-18.99
- 230.30
593.001
725.00
209.52
1,555.52
37.00
37.00
3,997.06
14,430.42
- 3,243.94
35.17
815,032.31
311,796.42
2,136,555.58
40.79
2,371.39
437.16
1,532.28
6,747.74
7.47
60.32
47.85
869.45
571.221
3,121.03
77.68
122.54
127.18
499.96
1,119.80
13.91
17.89
28.96
2,957.19
113
MISC REPAIR & MAINT SUPPLIES
114
T &E FITNESS EQUIPMENT
115
T &E FURNITURE
1,000
3,659.40
116
T &E OFFICE EQUIPMENT
4,000
T
T &E CONCESSION EQUIPMENT
1 1' &E /RECREATION EQUIPMENT
119
T &E OTHER
120
CONCESSION FOOD SUPPLIES
55,000
13,126.40
121
NON -FOOD CONCESSION PROD.
2,500
597.60
122
PROF SERVICE - FITNESS
20,000
1,937.77
123
PROF SERVICE - PROG INSTRUCT
2,000
630.00
124
PROF SERVICE - WEDDING DECOR
125
PROF SERVICE - UMPIRE /REFEREE
21,000
2,368.00
126
PROF SERVICE -GEN'L PROGRAM
5,000
149.63
127
FREIGHT
128
PROMOTIONS
129
PROGRAM ADVERTISING
4,000
577.25
130
WATER /SEWER
131
1EQUIPMENT RENTAL - PROGRAM
2,000
1321
DUES, MEMBERSHIP & SUBSCRIP
500
133
PRIZES
1,800
134
MISC OTHER EXPENSES
135
RECREATION EQUIPMENT
30,000
136
TOTAL PROGRAM EXPENSES
189,600
29,214.42
BALL FIELD CONCESSIONS:
137
OFFICE SUPPLIES
100
138
CLOTHING SUPPLIES
200
139
CONCESSION STAND SUPPLIES
500
140
GENERAL OPERATING COSTS
3ENERAL OPERATING SUPPLIES
800
14c
MISC REPAIR & MAINT SUPPLIES
100
143
T &E /CONCESSION EQUIPMENT
144
BEER /MALT BEVERAGES
5,500
145
CONCESSION FOOD PRODUCT
10,000
146
NON -FOOD PRODUCT FOR RESALE
100
147
PROF SERV -DATA PROCESSING
600
148
PROF SERV- SOFTWARE /PROGRAM
149
PROF SVC- WEBSITE /EMAIL
400
150
MISC PROF SERVICES
200
151
TELEPHONE
200
152
FREIGHT
153
INSURANCE -LIAB & DRAM SHOP
1,000
154
PROPERTY INSURANCE
155
ELECTRIC
2,200
137.18
156
REPAIR & MAINT - BUILDING
500
157
REPAIR & MAINT - MACH & EQUIP
158
EQUIPMENT RENTAL
159
LICENSES & PERMITS
1,000
160
PRIZES
161
MISC OTHER EXPENSES
100
162
TOTAL BALLFIELD EXPENSES:
23,500
137.18
163
TOTAL ALL EXPENSES
2,534,775.11
1,150,566.45
-791,882.96
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163.96
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U
MANAGER'S MONTHLY RECAP - APRIL, 2011
• Busy, busy, busy getting ball fields running this week. We have our early bird on Saturday the 16th then start
right up with leagues. Kid ball will start the first Wed/Thurs of May. Summer is coming even though slowly!
Working on getting our new concession trailer and running the first week of May for Freeway Fields. Will be nice
to have concessions available for those baseball /soccer fields and that will run 4 nights a week May thru middle
of July. Soccer may run longer. We should be getting schedules this week.
• Our full swing of weddings started this past Saturday. We are booked May thru middle of November and have a
couple of weekends we have two weddings in a weekend. That is not counting Chapel. It is a little difficult
sometimes to schedule the chapel because we do not have access till 6pm and normally they want the rehearsal
earlier and that also has to give us time to clean up and set up the wedding.
• Many groups scheduled to come the last part of May and first week in June like every year. The schools love
coming here!!
• We have Breakfast with the Bunny this Saturday, Sr Breakfast in the gym, ECFE conference in all our meeting
u rooms this Saturday for an all day conference. This is their 4 year coming and had the option to try out St
Michaels new Comm Ctr but love it here so much they already booked again for next year. We also have wine
tasting coming up on the 291h. We finished Pipeline's big trade show this month and also Electro's 2 day trade
show. Has been a very productive month.
Program and Operations Coordinator -Sara Cahill:
• In March I attended a marketing seminar hosted by the Minnesota Fruit and Vegetable Growers Association. I
learned more about effective marketing techniques through email and Facebook and the importance of
personally connecting with customers. I hope to implement the information I gained to increase customer
awareness of the Farmers' Market without spending lots of money.
• The Farmers' Market is full! The vendor kick -off meeting will take place on Thursday, April 28. It will be fun to
M see many repeat vendors and meet a couple of new ones. Some new products will include: pasteurized milk,
more meat options including cuts of beef, pork, chicken and whole turkeys, barbeque sauce, and apples in the
fall. The steering committee would like to see more events. Opening day will feature the Friends of Bertram
M fundraising and promoting for Family Fun Day and New River Medical Center providing free health screenings.
am looking for musicians to perform and chefs to perform cooking demonstrations. Make sure you "Like" the
Monticello Farmers' Market Facebook page and subscribe to the weekly emails so you can see all the exciting
` things we have planned at the market!
�i
Walk 'n Roll business /organization registrations are steadily coming in. Sponsors are also coming forward to
keep this event alive. Broadway Cycle is working with bike sponsors to provide good quality bikes for prizes at
an exceptional discount.
• 1 am working with fitness instructors and finalizing details for our summer fitness class schedule with the new
and improved Warehouse. The next brochure will be ready on May 20.
• Friendship Island registrations are rolling in and I believe the program will fill very close to capacity. I am
reviewing applications and interviewing potential staff.
• 1 am really looking forward to seeing the finished Warehouse! Our instructors and participants are very happy
about getting a more appropriate space for classes. My head is already spinning with more ideas!
Maintenance Supervisor -Brian Weldon:
• The maintenance staff is cleaning up the outside grounds, we have a lot of busted up pavers. We will be
replacing them as soon as possible. The outside area will be spruced up also, finding out what shrubs survived
the long winter, patching grass areas from snow removal and attending to any irrigation needs. The parking lot
has maintained with no big potholes. This is due to staying on top of chip sealing. I will be checking out the other'
lots at the Library and Fibernet, to be sure they are maintained.
• We have the ok to go forward with the RFP for the Bldg. that was presented to the Council, so yeah.
• The new fitness equipment has been well received by the members; the equipment is all in good working order
except for a 93ti treadmill that needs a lift motor that has been ordered.
• The carpet cleaning has begun over at the library and will continue to be cleaned in all the bldgs. As the weather
gets nicer and we have less traffic entering the bldg. we will start to strip and wax the floors in the main hallway
and the meeting rooms.
• The warehouse project will be set to go next week; this will be a great area for fitness programs.
• We have had the opportunity to have two men from the workforce center that have worked 4 hours each day
that have had no cost to the Community Center, they have cleaned the Fibernet Bldg. each day and have
attended with snow removal at all three Bidgs. Fitness equipment has been cleaned daily and special projects,
like cleaning the tile floors in the kitchens and carpet cleaning etc. This program may end soon due to budget
cuts; I would like to see that a 4 hour person is hired, if this program gets cut for the morning shift. It has
enabled me to stay on top of other duties like comparing cost comparisons on products that we use.
• Air filters and belts we just saved on through another vendor, the list goes on and on.
Aquatic Director- Corinne Mitchell:
• The pool staff is gearing up for Easter Break. It is usually packed all weekend long!
• I am working on the Summer Swim Lessons Schedule. It will be available online May 6`.h and registration
beginning May 13`h for members and May 111h for members. I am hoping to add addition Preschool and Level I
classes. These are our most popular classes that fill up very quickly.
• Pool Staff In- Service is scheduled for May 20th and May 21 ". They pick the day that best works for them. We
will be covering CPR and basic water rescues.
• Randy built a rack to hang the new lifejackets on that I ordered. Come in the pool and look at it. It keeps thing
neat and organized and it won't rust!
• 1 am good for another 3 years on my Aquatic Facility Operators License!
Director -Kitty Baltos:
• The City was approached by the Army National Guard about a program called Beyond the Yellow Ribbon. It's a
program to create a comprehensive network that connects and coordinates agencies, organizations, resources
and employers for the purpose of meeting the needs at the local level of service members, military families and
employers. In essence, creating a resource list of individuals or business who will volunteer to help out a family
who has an adult deployed to "take care of their family." We expect to be the organizer of the kick off meeting
to bring community organizations and people together for this purpose. We anticipate having a kick off meeting
sometime in June when the formal announcement is made about our local unit's deployment date, which is
expected to be April 2012.
• I'm just trying to dig out from the craziness of this winter. It was a great winter with lots of happy patrons, now
it's time to clean off my desk and find out what I haven't gotten to because we were so busy. We'll be focusing
on getting caught up on employee evaluations. We have close to 20 employees graduating from high school or
college that we'll have to replace and train. The summer is looking to be as busy as the winter, so my hope for a
clean desk may not happen.
November 11, 2010
Brian Weldon, Maintenance Director
City of Monticello
505 Walnut Street, Suite 4
Monticello, Minnesota 55362
Re: Monticello Community Center Pool Facility Repairs
Commission No. 9999
Dear Brian:
Wold Architects & Engineers is excited to submit the following proposal of professional
design and engineering services for repairs /improvements to the Community Center
Pool Facility.
Based upon our discussions and onsite meeting with you on October 26, 2010, we
understand the nature of the facility issues you are interested in resolving. This proposal
includes a briefexplanation of our understanding, solution options, probable costs.and
our proposed fees to provide full professional services to resolve the issues.
Wold Architects & Engineers is very pleased to offer this proposal to you. We are
excited to begin working with the City of Monticello on this successful project and to
demonstrate why Wold Architects & Engineers is the premier public sector architectural
and engineering firm in Minnesota.
Please call if you have any questions.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
Joel L. Dunning, AIA, LEED -AP
Partner
/lI
Jon Hartman, P. E., LEED -AP,
Lead Engineer
� O �D Monticello Community Center Pool Facility
Wold Architects and Engineers
305 St. Peter Street, St. Paul, MN 55102
www.woldae.com I P: 651.227.7773
CONTACT. Joel Dunning - Partner, AIA, LEEDAP
jdunning @woldae.com
Since its incorporation 40 years ago, Wold Architects and Engineers has developed an
expertise in the planning, design and engineering of governmental and educational
facilities in the Midwest. Wold demonstrates a depth of experience in planning and
design, and a strong commitment to client service resulting in substantial long -term
relationships with our clients.
TYPE OF OWNERSHIP Corporation
YEARS IN BUSINESS 2010 Marks 42 years. Incorporated April 16, 1968.
PRIMARY DISCIPLINES & SERVICES PROVIDED
With client service as a focus, we take a long -term posture keeping our client's
long -term interests as our goal. Our role, we believe, is much more than just 'facility
designer" Facility issues are ongoing, and so are the relationships we foster with our
clients.
Our 78+ person multi - disciplinary staff provides facility analysis, facility planning
and programming, architectural design and specifications, mechanical and electrical
design and specifications, space planning, interior design, cost estimating and
construction administration. In addition, we have a staff of professional mechanical
and electrical engineers to respond to your needs.
• Long -Range Master Planning
• Pre- Design Program and Verification
• Site and Facility Analysis
• Interior Design and Space Planning
• Schematic Design
• Design Development
• Contract Documents
• Security Analysis
• Color /Material Selection
Sustainable Design
• Cost Estimating and Management
• Quality Review
• Bidding and Contract Review
• Best Value Contractor Selection
• Comprehensive Construction
Administration
• Project Close -out and Archiving
• Continuous Post - Occupancy Follow
Through
W�LU
LOCATION OF OFFICES
With offices located in St. Paul, Minnesota; Palatine, Illinois; Royal Oak, Michigan and
Denver, Colorado the Wold team accesses the base of knowledge and experience
of our regional resources while maintaining the hands -on personal attention of our
local team.
Monticello Community Center Pool Facility Repairs
OUR REFERENCES
Apple Valley -Rosemount -Eagan Schools
Dakota Hills Middle School Pool Upgrades
Mike Schwanke, Buildings& Grounds Supervisor
Steve Bristor, Former Construction Coordinator
651- 683 -6800
Shakopee Public Schools
Shakopee Junior High School Pool Addition
Dr. Jon McBroom, Superintendent
952- 496 -5000
Prior Lake Public Schools
Hidden Oaks Middle School Pool Addition
Twin Oaks Middle School Pool Upgrades
Jim Dellwo, Director Of Operations and Transportation
952- 226 -0000
Orono Public Schools
Orono School District Pool Upgrades
Neal Lawson, Assistant Superintendent
952 -449 -8300
Lakeville Public Schools
Kenwood Trail Middle School Pool Upgrades
McGuire Middle School Pool Upgrades
Dr. Gary Amoroso, Superintendent
Mark Klett, Director of Business Services
952- 232 -2000
I I I O I D Monticello Community Center Pool Facility Repairs 4
OUR UNDERSTANDING OF THE ISSUES
Upon arrival at the Monticello Community Center, observations of the building exterior
walls revealed bulging and an irregular liquid sourced patina. The smell of vapor
chlorine was readily apparent immediately after entering the East doors (hundreds
of feet from the pool). Both observations are indicative of damage resulting from a
dysfunctional ventilation system.
When a pool ventilation system is operating correctly, it provides air pressure that is
negative compared to adjacent spaces. This helps contain the moist, chlorine laden air
in the natatorium instead of spreading it through the hallways and exterior walls.
Exterior
The dysfunctional pressure condition has caused significant negative effects on the
exterior envelope of the Community Center with the most notable evidence on the
natatorium exterior walls. According to original construction documents, the existing
exterior wall around the natatorium is composed of the following materials, listed in
order from interior to exterior:
1. Concrete block.
2. 2' -0 "high strips of rigid insulation between Z- shaped metal furring strips.
3. Fire Treated Plywood (Dricon) screwed into the Z- furring.
4. 30 pound building felt over the plywood.
5. 8 "high, 16ga. Copper Shingles, nailed to the plywood with copper nails.
This construction occurs over approximately 1,850 square feet of wall on the south
faSade,1,400 square feet of wall on the west fagade and 350 square feet of wall on the
north side of the pool over the lower main hallway. A total of 3,600 square feet of this
wall construction exists.
Of particular note is the lack of a true vapor barrier in the wall construction. Although
building felt is utilized under the copper shingles to prevent wet environmental
conditions from being windblown into the building, this material is not a proper vapor
barrier with a perm rating of 1.75. A true vapor barrier has a perm rating of 0.1, or about
20 times less vapor transmission than building felt.
W®�!! Monticello Community Center Pool Facility Repairs 5
OUR UNDERSTANDING OF THE ISSUES — continued...
We believe that when the pool environment was operating with positive air pressure,
chlorine laden, humid air was able to infiltrate the rest of the facility (resulting in
premature corrosion of building elements) and that same air was forced out through
the exterior walls of the natatorium. The chlorinated water vapor passed through
the porous concrete block and then through the rigid insulation joints and metal
Z- furring. Once the water vapor reached the outside (cold side) of the insulation, the
drop in temperature and relative humidity caused the vapor to condense. The corrosive
chlorinated condensate then caused the metal Z- furring and the screws holding the
plywood in place to deteriorate.
This process would result in enlarged holes in the metal Z- furring and corroded threads
on the screws, thus allowing screws to continue to support the plywood vertically while
allowing lateral movement in and out. This condition explains why large panels of the
exterior wall seem to buckle outward, while the copper shingles are still securely fixed to
the plywood substrate.
The condensation would also continue its outward movement by weeping through
the building felt, eroding the felt in the process and then leaching down the face of the
copper shingles. As evidenced by the blackish and green corrosion streaks running
down the exterior walls around the pool.
Mechanical
There is general understanding that the original ventilation system was not
appropriately maintaining proper space static pressure. Multiple modifications have
been completed over the years in attempts to salvage an acceptable performance level.
Some of these improvements include the installation of a powered exhaust damper,
relocation of the outside air intake, total system rebalancing, and installation of a pre-
heat coil. The improvements have helped with the space pressure issues although the
chlorine smell upon entering the building indicates more improvements are necessary
The air handling unit serving the pool was supplied by a company who marketed their
air handling units for pool applications. The configuration of the AHU is not conducive
for consistent space pressure control. In addition, this particular unit includes many
materials /components within the airstream that are subject to corrosion. Several of
these components have been replaced (some multiple times) at significant expense.
In addition, the company has gone out of business. This will make replacement parts
increasingly expensive and difficult to procure over the years.
Many of the original mechanical system materials in the pool area are not appropriate
for a pool environment. These components are typically steel or iron and are failing from
deterioration.
During the colder days of winter, the heating system is not able to maintain the required
space temperature set points. The problem has a greater impact on older adults and
small children. Users have been complaining about the cold temperatures.
Monticello Community Center Pool Facility Repairs 6
SOLUTION OPTIONS
To correct the exterior envelope issues and prevent them from occurring again, we
believe that all solutions should include ventilation modifications and the removal
of the existing wall system (including copper shingles, building felt, plywood,
metal Z- furring, rigid insulation and metal stud parapets) down to the concrete
block substrate. A concrete block parapet should be installed and a true impermeable
vapor barrier should be applied to the entire exterior face of the concrete block. With
the recent inclusion in the Minnesota Energy Code of air barriers as a required building
element, the availability and competiveness of spray applied vapor barriers has
drastically increased. We believe that this is a perfect situation to utilize one of these
products in your wall reconstruction.
Once a vapor barrier is installed on the exterior face of the concrete block,
the choices begin.
One option is to catalog all of the copper shingles and reinstall them over a wall
construction similar to the original, with the notable addition of the vapor barrier.
This will utilize the patinaed shingles and retain the building image that your
community has grown accustomed to. This reuses a valuable resource — important
in today's sustainable focused culture
2. A variation of the first option is to clad the improved exterior envelope in new
copper shingles. The cost of the new material is offset by the labor savings of not
having to carefully disassemble and catalog the existing shingles. However, this
variation will result in a fagade that will be different in appearance from the former
wall finish.
3. Additional options are to clad the improved exterior envelope in an entirely
different material than the copper shingles. This will drastically change the
appearance of the building, but can also as drastically affect the cost of the
reconstruction, the cost of ongoing maintenance and the expected life of the wall
system. Options include other non - copper, metal panel systems, synthetic stucco
systems commonly known as EIFS, or a traditional brick veneer over a cavity wall.
Monticello Community Center Pool Facility Repairs 7
solutions
SOLUTION OPTIONS — contifted...
The space pressure issue can be resolved by modifying the ventilation system. Once the
modification is complete, it is crucial to monitor space pressure and alarm the building
operator if an issue occurs. Options to improve the ventilation system and resolve the
space pressure issues include the following:
1. Install anew variable speed exhaust fan to actively control the space static
pressure.
This option does not address the fact that components of the AHU will require
ongoing replacement because they will not withstand the corrosive pool
environment. Replacement parts will likely be more expensive and more difficult
to procure over the years because the AHU manufacturer is no longer in business.
2. Replace the existing pool AHU with a new pool AHU designed to withstand
the corrosive pool environment. This option will provide the durability and
performance desired by the City. The new pool AHU will likely be brought
into the building through the existing wall louver. In addition, the new pool AHU
will be significantly more energy efficient than the existing unit.
Deteriorating materials within the pool area require replacement with appropriate
material types. The items in question are typically piping, connectors, and ferrous
material. Most concerning, however, is the strapping that supports supply ductwork.
Currently, maintenance has been diligent in monitoring and replacing straps as required.
We recently helped a building owner resolve an issue where a large section of ductwork
fell in the pool area.
The heating capacity issue must be addressed from the boiler to the AHU heating
coil. The solution will not only improve occupant comfort, but will also reduce pool
evaporation and increase energy efficiency.
Any implemented solution should also include Testing & Balancing and commissioning
to ensure proper operation of all system components.
Monticello Community Center Pool Facility Repairs 8
PROBABLE COST OF CONSTRUCTION
Exterior Envelope Constants:
1) Removal of Existing Wall System down to CMU: $23,000
2) Construction of new CMU parapet: $22,500
3) Spray Applied Vapor Impermeable Barrier: $19,300
Exterior Envelope Choices:
4A) Reinstallation of Existing Copper Shingles:
$135,000
4B) Installation of New Copper Shingles:
$208,000
4C) Installation of New Corrugated Metal Panel:
$98,600
4D) Installation of New Rain Screen Metal Panel: -
$210,000
4E) Installation of New EIFS System:
$62,000
4F) Installation of New Brick Cavity Wall System:
$157,000
Air Handling Options:
5A) Installation of variable speed exhaust fan: $20,000
5B) Replacement of the pool AHU: $490,000
Mechanical Improvements:
6) Allowance to repair /replace of deteriorating materials: $30,000
7) Increase heating capacity: $80,000
8) Testing /Commissioning: $10,200
Monticello Community Center Pool Facility Repairs 9
PROPOSED PROFESSIONAL FEES
Wold proposes a fixed fee to develop design documents for construction activities. The
fixed fee includes management of bidding construction so that you, as a public entity
with fixed budgets, don't have any surprises.
We base our fixed fee upon the established probable cost of construction for the scope
of work you are asking us to oversee. Our fee percentage of 7.5% defines professional
services fees. We anticipate that reimbursable expenses such as mileage and printing
will be billed at actual costs.
As an example, to reinstall the existing copper shingles, replace the pool AHU, and
complete mechanical improvements, probable construction costs are estimated to be
$810,000 X 7.5% Fee Percentage resulting in a fixed fee proposal of $60,750.
WHY WOLD?
Our commitment to understand you, our expertise in designing high performance
facilities, and our project leadership are focused on your success.
The relationship between the City and consultant will be critical when completing your
Community Center pool facility repairs. We value that relationship and are committed
to building a successful working relationship with you. Our belief is that we are able to
deliver superior service because of our desire to understand of who you are and where
you want to go.
We are Committed to You...
We Want to Work With You...
We Want You to Succeed!
WO �D Monticello Community Center Pool Facility Repairs 10
architects
engineers
www.woldae.com
305 St. Peter Street
St. Paul, MN 55102
tel 651.227.7773
fax 651.223.5646
mail@woldae.com
Minnesota
Illinois
Michigan
Colorado
April 8, 2011
Kitty Baltos, Director
Monticello Community Center
505 Walnut Street #4
Monticello, Minnesota 55362
Re: City of Monticello
Natatorium Improvements
Commission No, 9999
Dear Kitty:
We are pleased to provide our proposal for Schematic Design and Design Development consulting services for the
Monticello Community Center's Natatorium Improvements. Wold is excited to be a participant in the resolution of
your current facility issues.
Wold proposes that our contracted scope with the City of Monticello include all architectural, structural, civil,
mechanical and electrical engineering, and interior design services needed. Our total project fee for remodeling
and facility improvements such as this is based upon 7.5% of the estimated construction budget. $810,000 as
assumed in our proposal. Based upon your Request for Proposal, Wold's Proposal, and our discussions with the
Facility Sub - Committee on March 30, we understand that you desire an initial professional services fee for the
investigative phases of the project. We propose that this initial phase could be quantified as requiring the first 35%
of the total effort towards completion. Therefore, fees are calculated as follows:
Estimated Construction Cost $810,000
Professional Services Fee Percentage x 7.5%
Proiect Completion through Desion Development x 35%
Proposed Investigative Phase Fixed Fees $ 21,200
Reimbursable expenses such as mileage, printing and project related communications is proposed to be billed at
actual cost and is not anticipated to exceed $1,200 for this initial phase.
Upon approval by the City of Monticello of Design Development including an agreed upon construction budget, a
similar calculation utilizing the approved construction budget is proposed for the remaining 65% of the project
phases, including development of Construction Documents, Bidding and Construction Administration phases.
SCOPE OF SERVICES
Our services shall include:
Wold will prepare a preliminary evaluation of the Owner's program, schedule, and budget for the
Cost of the Work and the proposed procurement or delivery method and other Initial Information,
each in terms of the other, to ascertain the requirements of the Project.
Wold will present its preliminary evaluation to the City and shall discuss with the City alternative
approaches to design and construction of the Project, including the feasibility of incorporating
environmentally responsible design approaches. Wold shall reach an understanding with the
Owner regarding the requirements of the Project.
Based on the Project requirements agreed upon with the City, Wold will prepare and present for the
County's review a preliminary design solution illustrating the scale and relationship of the Project
components.
designers and researchers for public environments
Letter to Kitty Baltos
Page Two
• Based on the approval of the preliminary design solution, Wold will prepare Design Documents for
the approval. The Design Documents shall consist of drawings and other documents. Preliminary
selections of major building systems and construction materials shall be noted on the drawings or
described in writing.
• Wold will consider environmentally responsible design alternatives, such as material choices
together with other considerations based on program and aesthetics, in developing a design
solution that is consistent with the Owner's program, schedule and budget for the Cost of the
Work.
• Wold will consider the value of alternative materials, building systems and equipment, together
with other considerations based on program and aesthetics in developing a design for the Project
that is consistent with the Owner's schedule and budget for the preliminary cost of the work.
• Wold will submit the Design Documents to the Owner. The Architect shall submit to the Owner an
estimate of the Cost of the Work prepared at 75% completion of the SO phase.
SCOPE OF SUPPLEMENTAL SERVICES
Due to the discussions that occurred between the Wold Team and the City's Facility Sub - Committee, we propose
the following services be considered as additions to Wold's Scope of Service:
Pool Systems Evaluation by US Aquatics: $4,400 Proposed Additional Fee
• Assess and evaluate all pool operating systems including filtration, recirculation and disinfection
systems.
• Recommend operating standards and equipment for maximum efficiencies including green
technology.
• Assist team with the assessment evaluation and recommendation for natatorium roof and wall
envelope including intersection of roof to wall and breaches in vapor barrier.
• The same assistance relative to air handling, reduction in off gassing and oxidation.
• Address issues with amount of glass and glazing on southern exposure.
• Include associated budget estimate with each recommendation.
2. Pool Corrosion Investigation by BKBM: $9,350 Proposed Additional Fee
• Perform visual inspection of structural steel (includes joists, deck, beams, and columns in pool
and corridor adjacent to pool) Estimated at $4,600.
• Perform visual inspection of miscellaneous metals (includes slide mezzanine, platforms, rails, and
other misc. metals). Estimated at $1,600.
• Perform visual inspection of masonry rebar after sections of wall have been open to expose steel
(excludes the cost of removing and replacing blocks) Estimated at $350.
• Report of finding with recommendations of repair including pictures of finding. Estimated at $900.
• Testing of steel by AET as required (required only if visual inspections ca not determine level of
corrosion) Estimated at $1,900.
3. Thermal Imaging & Ext. Envelope Inspection by Encompass: $11,250 Proposed Additional Fee
• Thermal imaging of the fagade can be performed to identify thermal anomalies indicating
air /thermal barrier deficiencies. This survey will assist in identifying areas of significant heat loss,
and any correlation to potential deficiencies. Depending on the actual configuration of the copper
panel facade, thermal imaging may not provide useful information in areas of copper panel.
Minnesota
Illinois
Michigan
Colorado designers and researchers for public environments
Letter to Kitty Baltos
Page Three
Invasive openings could be made in the fagade to provide valuable information regarding how the
fagade is constructed, the likely extent/severity of that damage has occurred in some areas, and
appropriate methods to repair the facade. Locations would be focused on areas with obvious
problems, Letter to Kitty Baltos such as the copper panels that are bowing out, and the metal panels and
soffit areas where icicles develop in winter. At a minimum, invasive opening should be made in copper,
masonry, and stucco. Openings would be made in locations acceptable to the owner. Invasive openings
would be repaired by Encompass in a temporary, but weatherproof, manner.
Access exterior fagade of building via 80 -foot telescoping high -lift. A majority of the fagade ran be
accessed and examined to identify deficiencies and deterioration requiring repair. The conditions
of the following components can be inspected: of the (lashings, windows, doors, curtainwalls,
masonry, terminations around windows and other penetrations, expansion and control joints,
caulking, high wall to low roof intersections, wall /roof terminations, roof termination conditions
and all associated work to these systems.
Interior Inspections: The condition of the exterior walls will be inspected from the interior;
particularly the condition of the interior air /thermal barrier. Access to the walls will be via ladder,
where possible. We anticipate cutting 2 or 3 holes in interior finishes to examine details relating to
the air /thermal barrier.
4. Interior Air Temperature, Humidity & Pressure Monitoring by Encompass: $1,000 Proposed Additional
Fee
Monitor building air pressure, humidity and temperature levels. A HOBO monitoring station
consisting of a temperature monitor, humidity monitor, and barometric monitor, would be placed at
both the interior and exterior. Data from these stations would be transmitted wirelessly during a
monitoring period of approximately 3 to 6 weeks.
Data and graphs of the interior humidity, interior temperature, and exterior and interior air pressure
will be provided.
We look forward to commencing work on this important project for the City of Monticello. Please let me know if I
can provide additional information.
Sincerely,
WOLD ARCHITECTS AND ENGINEERS
QJJ A 40 k-,-,.-
Joel L. Dunning / /AIA, LEED -AP
Partner
cc: John McNamara, Wold
Jon Hartman, Wold
Matt Mooney, Wold
SS /Promo /CI Monticello /arp11
'-4innesota
Illinois
Michigan
Colorado designers and researchers for public environments .
Decontamination Services
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A growing range of environments require higher levels of microbial cleanliness as we fight against emerging
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Minntech Corporation, a leader in medical device disinfection and sterilization, provides a comprehensive service
offering that is tailored to provide the appropriate level and type of decontamination to all of these environments
and more. The Minntech Decontamination Service is powered by a proprietary dry fog technology, which enables
facilities to be treated safely, quickly, appropriately, and most important, comprehensively.
By providing decontamination as a service, Minntech Corporation allows your organization to take
advantage of the latest tools with NO CAPITAL OUTLAY. This preservation of capital allows your
organization to respond immediately or as needed with a powerful new infection prevention tool.
Areas of Application
Odor Reduction I Sports Facilities • Locker Rooms • Veterinary Labs
Fungus and Mold Control I Sick Buildings • Commercial and Residential Real Estate
Bio - Decontamination I Operating Rooms • Hospital Outbreaks • Bio Safety Labs • Clean Rooms
INNT H"
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'GAY A Conte! Medical Company
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Minntech Corporation • 14605 28th Avenue North • Minneapolis MN 55447
Tel: +1- 763 -553 -3300 • Fax: +1-763-553-3387
For more information or to set up a service call, contact Minntech at
www. infectionprevention .minntech.com or call 800- 328 -3340
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Minntech Dry Fog Technology
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The Decontamination Service
will not prevent the airborne
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Unlike many spraying or wet fogging technologies, the Minntech Decontamination Service uses a dry fog to
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MINNTEI
,• A Carnal Medi<oi Compnny
FINAL REPORT: DECONTAMINATION SERVICE
CUSTOMER: Monticello Community Center
CONTACT: Kitty Baltos, Brian Weldon
ADDRESS: 505 Walnut Street, Monticello MN 55362
ROOM: Family Dressing Room
PHONE: (763) 295 -2954 FAX:
EMAIL:
DATE OF 3124111
SERVICE:
Service Description: A_ complimentary service was conducted at the beginning of
the day on the FAMILY DRESSING ROOM at the Monticello Community Center.
The service consisted of a full area decontamination and antimicrobial coating.
Pre and Post samples were taken to determine baseline levels as well as
decontamination effectiveness. The service took place while the center was open
with clients walking past the treated room.
Services Performed:
1. Cleaning
2. Disinfectant Decontamination
3. Antimicrobial Coating
4. Pre - Sampling
5. Post - Sampling
6. Antimicrobial Carpet Cleaning
7. Other Sampling of Daycare. Climbing area, workout area
8. Other
Results:
❑ Yes ❑ No
❑x Yes ❑ No
El Yes ❑ No
❑x Yes ❑ No
O Yes ❑ No
❑ Yes El No
0 Yes ❑ No
❑ Yes ❑ No
Chemical Indicators: We placed chemical indicators throughout the areas we treated to gauge
whether disinfecting chemistry reached the different areas of the room. All chemical indicators
were positive. This meant we were able to get the disinfectant fog throughout the room.
Biological Indicators:
We saw excellent results in terms of biological reduction in the Family Dressing Room. We
measured biological reduction by plate sampling — a direct method to ascertain biological load
on surfaces. We performed plate sampling both before the treatment started after we
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763.553.3300, fax 763.553.3387, www minntech. corn
MINdNTECHx
,W A Cartel Mel C.rnpany
decontaminated but prior to putting down antimicrobial coating. We also collected samples in
three other areas — Daycare, Play Area, and Workout Area — to obtain baseline measurements.
Family Dressing Room: As can be seen in Figure 1, 9 out of the 22 (41 %) locations sampled
before decontamination began were considered contaminated ( >200 Colony Forming Units or
CFU). Another 3 locations had counts over 100 CFU. This amount of contamination is
consistent with manual cleaning practices where approximately 50% of the surfaces may
continue to be contaminated despite regular cleaning. While we did not sample for specific
organisms, we were able to identify the following types of organisms: fungus /mold and dermal
bacteria.
Our post service sampling saw extremely uniform reduction of all areas with counts at all
sampling locations below 20 CFU, which accounted to a 99% reduction in a majority of the
areas.
Figure 1: Fa mil y Dressing Room — Plate Sampling
1 Floor
344
5
28ench
356
9
3 Garbage
TNTC
6
4 Door
20
0
5 Floor
256
0
6Drain -
304
0
7Drain
57
0
BWall
1 88
0
95hower chair
78
4
30 Bench
292
12
11 Locker
TNTC
0
12 Fountain
76
4
13 Floor
51
4
14Bin
178
4
15 Change table
TNTC
0
16 Floor -
20
1 0
17 Locker
86
0
18 Floor
TNTC
4
19 Dispenser
104
0
20 Locker
142
0
215hower
26
0
22 Wall
4
1
TNTC = Too Numerous To Count
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763.553.3300. tax 763 553 3387, www minntech.com
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We also were able to see sporicidal activity as measured by 4 of 9 spore strips reading negative.
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Daycare: 2 of the 8 areas we sampled were contaminated. We took samples before the
daycare opened so the results may be a fair reflection on the cleaning from the previous night.
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763 553 3300 fax 763 553 3387, www minntech .corn
KEY
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Spore Strips
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RNlTemp Sensors
Daycare: 2 of the 8 areas we sampled were contaminated. We took samples before the
daycare opened so the results may be a fair reflection on the cleaning from the previous night.
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763 553 3300 fax 763 553 3387, www minntech .corn
A
Figure 2: Davcare
1
Floor 36
2
Trash Lid
111
3
7
Metal post
TNTC
4
Round chair
48
5
Counter
49
6
Play sit thing
128
7
lFloor
1 11
8
jElmo chair
1 292
Metal Post Round Chair
Room 2
Play Room: Because of the difficulty of cleaning all of the unique areas of the playroom, it
would be expected to have higher contamination counts than the daycare. In 3 of the 10 places
sampled, we measured values that would be considered contaminated. Another 4 places had
values between 100 and 200 CFU and may be considered lightly soiled.
rl
Location #
1
ulu J. r1ax r 100
Location
Plexiglass
CFU
58
2
End of slide
TNTC
3
Foot notch
68
4
Pad before play area
380
5
Velcro tube
152
6
Starwindow
168
7
Rope
TNTC
8
House
128
9
ITable
56
30
ICar
160
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763 553.3300, fax 763 553 3387, www.minntech. corn
400"k MINNTE!
A Cnmei Medical Company
Workout Room: Unlike the other areas, which had not been opened yet, the workout area was
in use as we "discretely" sampled. We did speak with one of the center's associates who told us
that he had just cleaned all of the equipment. Despite this, we still recorded 3 out of the 10
areas contaminated with another 2 samples showing light soiling.
Fi ure 4: Workout Room
Location #
1
Location
Bench
CFL1
256
2
Barbel
100
3
Foot rest
38
4
Connectors
132
5
Round weights
40
6
Metal bar
232
7
IMachine hands
1 33
8
Machinefoot
TNTC
9 JBench
86
10 1
Treatmill foot
88
Conclusion: As with most areas that are cleaned manually, our samples showed a 25 to 50%
of the surfaces to still be considered contaminated. In the one area where we performed
decontamination, we were able to significantly reduce and bring under control the
contamination. In this area, we were also able to apply an antimicrobial coating, which should
assist in controlling recontamination, provided appropriate cleaning protocols.
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763.553.3300., fax 763.553 3387 . www m�nntech. corn
MINNTE1
A Centel Medical Company
RECOMMENDATIONS
Based on our results as well as observations of the facility, we have the following
recommendations:
(1)Monitoring: Over the next 2 to 3 months, we would recommend monitoring the areas we
treated to obtain an understanding of how well the coating is performing as well as how well
the facility is being cleaned. As can be seen in the PRE - TREATMENT testing, nearly half
(27/60) of the areas we tested had results that were TOO NUMEROUS TO COUNT (TNTC).
We would expect that should appropriate cleaning be continued that the number of areas
with a TNTC should decrease.
(2)Cleaning of Environment: While we did not look at the cleaning protocol, our results would
seem to indicate that the current regimen may be inadequate. We would be more than
happy to review this protocol and perform a basic "gap" analysis.
(3)Retreatment: Generally, we recommend retreatment every 2 to 3 months. This retreatment
would include the total area decontamination as well as antimicrobial coating. Since we
were not able to do a full decontamination of the training area, I would recommend we do
that first. The other areas we can base retreatment on monitoring we can conduct every two
to three weeks as suggested in recommendation one.
(4)Treatment of Other Areas: Based on the sampling of the other areas, we would recommend
an initial treatment with monitoring to establish the frequency of treatment.
Minntech Corporation, 14605 28th Avenue North, Minneapolis, MN 55447 -4822
763 55'- 3300, fax 763 553.3387, www minntech com