MCC Advisory Board Agenda 05-17-2011COMMUNITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, MAY 17, 2011
6:30 P.M. — RIVER ROOM
Board Members: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke, Darren
Paumen, Clint Herbst and Lloyd Hilgart (Council Alternate)
Staff Members: Kitty Baltos- Director
1. Call meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the minutes from the April 19, 2011 regular meeting.
4. Updates Items:
a. Visit Summary through April 2011
b. Natatorium Improvements
c. Warehouse Improvements
d. Friendship Island
e. General facility and programming
5. Adjourn
MCC Advisory Board Minutes 04/19/11
MINUTES
MONTICELLO COMMUNITY CENTER (MCC)
ADVISORY BOARD
TUESDAY, APRIL 19,2011— 4:30 P.M. RIVER ROOM
Board Members Present: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke
Board Members Absent: Clint Herbst, Darren Paumen
Board Liaison Absent: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
1. Call meeting to order
Ron Broekemeier called the meeting to order at 4:48 pm.
2. Consideration of adding items to the agenda
a) Canoe/Kayak
b) Economic Development
3. Consideration of approving the minutes from the March 15, 2011 regular meeting
JENNIFER BETHKE MOVED TO APPROVE THE MINUTES OF MARCH 15.2011.
MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 3-0.
4. Update Items
a) Financial Update, end of first quarter March 2011
Staff noted that there were more than 32 wedding receptions held at the MCC already
this year and that room rentals overall have been strong.
The Board asked a few specific questions about the high cost of wristbands. Staff
pointed out that they'd researched other options but found this way of handling daily
admission to work best.
The concessions trailer will be used to sell refreshments for ballgames at Freeway Fields
this season four nights a week. Staff will get details on insurance coverage.
b) Visit update through March 2011
The number of facility visits increased through March. Staff handled numerous issues
which required increased staff to monitor the building from 3pm to close. The problems
have since slowed down as spring sports have started.
c) Manager's Montbly Recap
MCC Advisory Board Minutes 04/19/11
The Beyond the Yellow Ribbon program establishes a volunteer resource directory for
families left behind when a member is in the military. The program brings organizations
together to assist in providing any service needed in the community. The program will
be announced in June and the City has been asked to kick off the program with an event.
d) Community Garden
There is a Meet and Greet for those participating in this year's Community Garden
scheduled for Thursday, April 28th at 6 pm.
e) Farmers' Market
The Farmer's Market vendor kickoff is scheduled for Thursday, April 28th at 7pm. All
vendor slots available have been assigned and there is a waiting list. The market opens
for business on Thursday, May 12th at 3:30.
f) Bertram Advisory Council
There was some discussion of the current status of the Bertram purchase plan. The land
has been reappraised. Parcel 7, which includes the swimming beach, was appraised at a
higher value than anticipated. The Bertram negotiation team will need to revise its
strategy for funding and acquiring the parcel. The Y may be interested in landsharing in
the northern part of the property.
Clean -Up Day is scheduled at Bertram Park for Saturday April 30th.
The Friends of Bertram changed their meeting time to the second Wednesday monthly at
6:30 pm. The Pancake Breakfast raised over $700 to support future Friends efforts.
The Friends will use the community table at the Farmer's Market once a month to sell
items to raise funds and awareness for Bertram. The group welcomes volunteer
assistance and will try to obtain donations for food items to sell at market. Staff agreed
to check the concessions catalog for other ideas and offered to let the group use a freezer
for the event.
The Monticello Lions Club will sell hot dogs, chips and pop for a buck at the Family
Fun Day at Bertram Park on Saturday, June 11th. All profits go to the Friends of
Bertram.
5. Update items Old Business:
a) Natatorium RFP
MCC Advisory Board Minutes 04/19/11
There have been some delays in obtaining a contract from Wold Architects. The timeline
for the project is aggressive. It will require replacing all of the mechanical systems in
September when the pool is closed.
b) Warehouse remodel
Staff is pleased with the remodeling project underway. There is plenty of storage space
now. The decision to install a projection TV was a great, cost saving solution.
6. Consideration of selecting movies for the summer movie series, 2011
The Advisory Council agreed to the following Movie in the Park schedule: Friday, May
20`x' Toy Story 3, Friday, June 17a' E.T., Saturday, September I& Secretariat,
7. Discussion on contamination report results
MinnTeeh provided an initial contamination report and limited service for free. They
conducted the service in various locations throughout the facility and addressed areas of
concern. Staff may consider budgeting for this service as a contingency in the next budget
cycle. The service was quoted at a cost of $3,000 and has a three month residual effect.
8. Consideration of addinil items to the agenda
a) Canoe/Kayak
There was discussion about offering canoe trip options along Monticello's riverfront
including a put in location at Montissippi Park and take out at Ellison Park. There were
questions about the length of canoe trips, costs involved for canoe rental, shuttle service,
and insurance requirements. Staff will consult with the Parks Department for input.
b) Economic Development
Staff reported briefly on the results of the Embracing Downtown study. The study
pointed out that the community is not well oriented for retail and that the downtown
lacks visibility. The consultants suggested creating a walkable city with a village green
concept which utilizes the river and presented plans to address these needs. Staff noted
that the MCC needs to be an integral part of any plan.
9. Adiourn
The meeting was adjourned at 6:45 pm.
Recorder: Kerry T. Burri
Approved: May 17, 2011
Attest:
Kitty Baltos, MCC Director
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UPDATE INFORMATION
MCC ADVISORY BOARD
MAY 17, 2011
4b. Natatorium Improvements: The contract with Wald Architect and Engineering has been signed. They will begin
their investigation next week on Tuesday the 17th. The League of MN Cities will be at 9:00 am to open up a section of
the exterior wall for their research. Wold as well as other sub - committee members will be on hand to see what it looks
like in there. It's nice that they are doing the work and we won't need to open the wall up a second time.
The League will be trying to determine if there is a possibility to hold either our first architect or the mechanical
contractor during construction liable for the issues we've encountered in the pool. They won't share their findings, but
they are willing to let others peek at their work.
4c. Warehouse Improvements: We finished on time, though there are a couple of little items to finish. The class
participants are very happy with the "new room" and the room renters have not been unhappy with the change, which
is good. The City Council had an opportunity to hold a meeting in there one morning when we had no other available
room and the comments to my boss, Jeff O'Neill, were positive. The items that need to be finished are; paint the screen
on the wall for the projector TV; determine if we want to put up a curtain wall over the mirrors and if so how to do this
and make a permanent security solution for the electrical panel on the front wall.
4d. Friendship Island is almost full for every day. Sara has hired two new teachers and is utilizing about 16 members
of our current staff who expressed an interest in working in Friendship Island. The program starts the first week that
school is out and runs to Labor Day,
4e. Movie In The Park: We have lost our sponsor, FiberNet of Monticello. They opted not to sponsor us again. They
thought they told us, but unfortunately we didn't find out until about two weeks ago so the Community Center is
sponsoring the first movie. I'm going to place a request in the Chamber's weekly email for a sponsor for the final two
movies.
Our League Manager, Joey Schugel, is planning a lot of fun activities for the summer; a kickball tournament, a teen 3 on
3 basketball league, Frisbee golf tournament and perhaps try a bean bag tournament or league again. We're trying to
think of ways to get the word out as many people and groups as possible to ensure success.
On -Line Program registration has been a slow process. It keeps getting backburnered by other more pressing and
immediate things. But, we have the server ready, we have our merchant account, we will be purchasing the security
certificate now that we know the web address it needs to secure and then it's up to CSI to get our site up and running
for us. I expect that we'll be running by the end of June. The total cost for this upgrade is about $6,000. We had
budgeted $5,000 in a data processing account so we'll have to rob from another account to cover. I assisted the front
desk for a couple of hours on Friday with Summer swim lesson registration and probably a half dozen times the
customer asked if they could have done this on -line. It's how people expect to do business.
We had our second teen dance on Friday the 13th and it was busy, but our staff led by Tricia Menth, did a super job.
They took care immediately of any issues before they became problems. You know how teens and pre -teens can be! So
great success there.
The Bertram Family Fun Day is Saturday, June 11th. If you'd like to volunteer anywhere, we'd love to have you!