MCC Advisory Board Agenda 04-17-2012COMMUNITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, APRIL 17, 2012
4:30 P.M. RIVER ROOM
Board Members: Sandra Theros- Chair, Darren Paumen -Vice Chair, Jennifer Bethke, Clint Herbst
and Lloyd Hilgart (Council Alternate)
Staff Members: Kitty Baltos- Director
1. Call meeting to order
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes of the February 21, 2012 regular meeting.
4. Update items:
a. Usage Summary through March 2012
b. Financial summary through first quarter 2012.
c. Farmer's Market Update
d. Programming update; Friendship Island, Swim Lessons, Community Garden, etc.
e. Update, Natatorium /Fitness Center Improvements.
f. Manager's Monthly Update
5. Consideration of recommending the approval of Heath Bird as community center Advisory
Board member for a term to expire December 31, 2015.
6. Consideration of remedies or compensation for members, guests and employees during
Natatorium and Fitness Center improvements.
7. Consideration of member assistance request and possible assistance program for MCC.
8. Adjourn
MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD
TUESDAY, FEBRUARY 21, 2012 — 4:30 P.M. RIVER ROOM
Board Members Present: Sandra Theros, Jennifer Bethke, Clint Herbst, Darren Paumen
Board Member Absent: Ron Broekemeier
Board Liaison Absent: Lloyd Hilgart
Staff Members Present: Kitty Baltos- Director
1. Call meeting to order
Sandra Theros called the meeting to order at 4:41 pm.
2. Consideration of adding items to the agenda
a) Business advertising
3. Consideration of approving the minutes from the January 17, 2012 regular meeting
DARREN PAUMEN MOVED TO APPROVE THE MINUTES OF THE JANUARY 17,
2012. MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 4 -0.
4. Update Items
a) Usage summary through hrough JanuM 2012
There were fewer memberships established in January of 2012 than in January of 2011.
Staff wondered if there had been more corporate memberships established early last year
than this year. The ice area count had been decreasing in past months but may have
increased in January due to the lack of outdoor ice options.
b) Improvement Project Update
Contracts for the building improvement project have been signed with Ebert
Construction. The preconstruction meeting is scheduled for March 14th. Pool
improvements are scheduled to begin in the spring. The rest of the construction will take
place in July or August. There is a 15 week lead time to order the necessary mechanical
equipment.
c) CPT Program
The MCC is part of the Collaborative Promotion Team (CPT) tasked with identifying and
implementing joint marketing ideas. Staff are considering a promotional plan involving a
one week MCC membership. Another collaborative promotional effort would utilize
cable franchise fee reimbursements to fund a citywide digital signage project. This
project involves upgrading TVs and software to promote city services in various City
facilities. The information broadcast will consist of general City announcements as well
as announcements specific to each facility.
MCC Advisory Board Minutes 02/21/12
d) Manager's Monthly � ecap
Staff agreed to include Advisory Board members in the distribution list for emails sent to
members. There was some discussion about further promoting the Great Weight Rebate
through the newspaper.
5. Consideration of movie choices for the 2012 summer Movie in the Park series
The Advisory Board reviewed staff recommendations and provided input about 2012 Movie
in the Park title choices to be shown at Pioneer Park this summer. Movies choices are to be
family friendly (rated PG), popular and recent and, not too long or slow moving. The movies
selected were Mouse Hunt for June, Tangled for July and Dolphin Tale for August. Some
titles also considered were Nims Island, Enchanted, Tin Tin, Wizard of Oz, Bucket List,
Castaway, Moneyball, Sherlock Holmes, and Cowboys. Staff indicated that Bill Bruce had
pointed out that cities tend to have a better event turnout on Saturdays than Fridays. Staff
will ask him if MCC might be allowed to plan an additional movie night in September to
make up for the movie night that had been cancelled due to weather last summer.
6. Consideration of appointing a Board Member as a Liaison to the Farmer's Market
Steering Committee and Farmer's Market Update
Jennifer Bethke had been board liaison to the Farmer's Market steering committee for two
years. Ron Broekemeier was the most recent appointee to the committee but he has since
resigned from the Advisory Board. The MCC hasn't received any applications for his vacant
advisory position yet. There was some discussion about the role of the liaison position. Staff
indicated that the Advisory Board could choose to ask that staffer Sara Cahill provide
periodic updates or that the issue be tabled until the vacant Advisory Board position was
filled. The issue was tabled. Staff will reopen the posting for the vacant position. Darren
Paumen suggested advertising it in the newspaper. It is on the Channel 12 bulletin board.
7. Consideration of the new Pool ADA requirements for the community center
Staff have determined that the MCC pool stairs are two inches too short to be in compliance
with new federally mandated ADA requirements. Community centers that have installed a
pool lift had indicated to staff that lifts are expensive, get rusty, must be stored and, are so
infrequently used that staff aren't often trained in its use. Staff noted that the State does not
enforce this mandate.
CLINT HERBST MOVED THAT THE MCC TAKE NO ACTION TO ADDRESS THE
NEW ADA REQUIREMENTS FOR THE POOL AT THIS TIME. MOTION WAS
SECONDED BY SANDRA THEROS. MOTION CARRIED 4 -0.
8. Item previously tabled, consideration of gymnasium closures for specific athletic times
Staff indicated that the request to close the gym one night a week for soccer is no longer an
issue since the soccer players have relocated their activities to the Rink. The Advisory Board
briefly considered how to handle such requests in the future. MCC puts a high priority on
offering open gym time. There are currently no other requests for gym closure on a specific
evening. The Board recommended leaving the gym schedule as is for now rather than
changing the policy since the drop -in basketball is popular and often used by members.
MCC Advisory Board Minutes 02/21/12
9. Consideration of changing or canceling the March 20, 2012 Advisory Board meeting
Kitty Baltos indicated that would be out of town on the date scheduled for the next board
meeting. She suggested either rescheduling or cancelling the meeting and agreed to send an
email update if any significant issues require Board discussion before the next meeting.
SANDRA THEROS MOVED TO CANCEL THE MARCH 20, 2012 ADVISORY BOARD
MEETING. MOTION WAS SECONDED BY JENNIFER BETHKE.MOTION CARRIED
4 -0.
10. Consideration of adding items to the agenda
a) Business Advertising - Sunlife Tanning staff asked for MCC approval to market their
business by offering a special promotion to include free tanning to those establishing
new community center membership. Staff pointed out that this would be a nice benefit
for new members since Gold's Gym offers tanning services. It doesn't change MCC
membership but adds value. There was some discussion about the importance of
providing local businesses a similar opportunity should requests be made. Staff agreed
to include MCC related promotions and coupons to the new member booklet.
b) Online Registration - The current software version on the MCC website doesn't track
duplicate records. CSI is planning a software upgrade which will enable a cleanup of
the database and offer online program registration through the MCC website by the end
of the summer. Staff will attend the seminar to learn about the upgrade and may request
training to clean up the database using the new software. The online registration will
primarily be used for swim lesson sign ups. Many of the other events offered at the
MCC do not require advance registration.
11. Adiourn
The meeting was adjourned at 5:44 pm.
Recorder: Kerry T. Burri
Approved: April 17, 2012
Attest:
Kitty Baltos, MCC Director
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REVENUE & EXPENSE STATEMENT March 2012
2011
2012
2012
FULL YEAR
Mar -12
717,983
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
80,000
21,544.52
2
WEDDING RENTALS
45,000
12,654.96
3
ROOM RENTAL INTERNAL USE
50,000
CLEANING SUPPLIES
4
CHAPEL RENTAL
5,500
1,473.69
5
PARTY ROOM RENTAL
30,000
10,283.01
6
CONCESSIONS
88,000
21,958.65
7
VENDING COMM /REFUND
38
405.75
8
FACILITIES LEASE
12,000
1,472.49
9
FARMERS' MARKET FEES
1,800
815.00
10
BALLFIELD CONCESSIONS
15,300
43.03
11
USER FEES
55,000
20,458.93
12
MEMBERSHIPS /DAILY
700,000
203,531.64
13
PROGRAM FEES
122,000
41,545.60
14
COPIES /LISTS
44
11.12
15
OTHER SERVICES
4,000
769.20
16
INTEREST
17,175
T &E /MACHINERY
17
EQUIPMENT RENTAL
300
74.86
18
SALE OF PROPERTY
48
T &E /OFFICE EQUIPMENT
19
CONTRIBUTIONS
1,000
T &E COMPUTER EQUIPMENT
20
INSURANCE CLAIMS
50
T &E OTHER
21
REFUNDS & REIMBURSEMENTS
2,000
1,322.00
22
MISC REVENUE
2,500
1,234.54
23
NSF FEE COLLECTION
500
60.00
24
TOTAL REVENUE BEFORE TAXES
1,232,075
339,658.99
25
TAXES
1,150,000
26
UTILITY VALUATION AID
27
HOMESTEAD & AG CREDIT
28
OPERATING TRANSFER IN
700,000.00
29
TOTAL REVENUE
2,382,075.00
339,658.99
2011
EXPENSES:
Mar -11
30
SALARIES
717,983
168,025.96
31
EMPLOYEE TAXES / BENEFITS
207,295
40,321.75
32
PRINTED FORMS
1,000
88.99
33
OFFICE SUPPLIES
4,000
603.82
34
CLEANING SUPPLIES
16,000
3,204.48
35
CLOTHING SUPPLIES
4,000
105.00
36
MOTOR FUELS
200
106.33
37
CHEMICAL PRODUCTS
15,500
2,571.89
38
POOL MAINTENANCE SUPPLIES
6,000
422.22
39
GENERAL OPERATING SUPPLIES
30,000
14,567.53
40
EQUIPMENT REPAIR PARTS
5,000
1,080.50
4,454.55
FITNESS EQIP REPAIR PARTS
3,727.10
11102.00
41
VEHICLE REPAIR PARTS
1, 237, 001.10
42
BUILDING REPAIR PARTS
2,500
74.93
43
LANDSCAPING MATERIALS
500
358,683.49
44
MISC REPAIR & MAINT SUPPLIES
11,000
2,219.49
45
SMALL TOOLS & EQUIPMENT
1,000
391.11
46
T &E /MACHINERY
47
T &E /FURNITURE & OFFICE EQUIP
48
T &E /OFFICE EQUIPMENT
49
T &E COMPUTER EQUIPMENT
3,000
50
T &E OTHER
51
PROF SERVICES -LEGAL FEES
52
PROF SERVICE MGMT FEE
1,000
212.25.
53
PROF SERVICE DATA PROCESS
1,000
54
PROF SERVICE SOFTWARE /PROG
10,000
2011
2011
Mar -11
YEAR END
ACTUAL
ACTUAL
21,188.78
80, 619.48
12,837.43
45,421.04
645.60
55,000.00
1,263.15
5,520.42
10,249.38
28,921.60
26,067.71
75,439.18
530.38
2,001.83
1,282.60
15,857.86
800.00
2,310.00
102.69
23, 529.32
17,665.67
48,349.72
215,020.02
654,260.04
48, 775.63
168,158.68
36.92
12.50
849.87
8,036.43
14.04
322.83
1,100.00
500.00
999.00
84.00
11,455.23
1,622.80
4,454.55
329.55
3,727.10
90.00
630.00
358, 352.33
1, 237, 001.10
1, 040, 944.70
331.16
358,683.49
2,277,945.80
162,572.62
731,511.73
47, 530.53
208, 933.75
430.03
1,194.47
425.01
2,879.60
3,643.30
15,777.70
645.60
4,931.82
147.30
161.43
2,711.65
16,144.39
264.94
3,850.59
16,031.81
29,305.41
1,626.97
5,714.26
2,485.01
3,782.50
560.00
2,423.81
10, 330.51
213.70
190.24
2,730.89
84.00
490.00
185.50
867.05
240.00
1,180.36
4,129.59
Month
Change
Mar -12
8,222.46
2,385.96
374.27
3,426.41
7,846.99
190.76
294.74
90.00
18.71
8,536.58
66,498.28
23,842.87
10.00
514.50
240.00
31.60
30.00
122,554.13
'4122,554.13
84,810.12
17,967.38
34.74
174.10
981.69
39.01
175.24
1,805.17
228.54
1,602.87
109.00
2011
2012
2012
FULL YEAR
Mar -12
ACTUAL
REVENUE
BUDGET
ACTUAL
55
PROF SERVICE- Website /Email
100
557.45
56
PROF SERVICE - REFUSE COLLECT
409.50
57
PROF SERVICE CUSTODIAL
500
157.06
58
PROF SERVICE LAUNDRY
2,500
502.28
59
PROF SERVICE BLDG / EQUIP
1,000
60
PROF SERVICE MAINT AGREE
7,000
1,196.25
61
PROF SERVICE NEWSLETTER
1,000
38.01
62
MISC PROF SERVICES
6,500
23.00
63
PROF SERVICE - WEDDING SECURE
8,000
538.66
64
TELEPHONE
10,000
359.74
65
POSTAGE
1,000
66
DELIVERY MAIL SERVICE (UPS)
16,291.52
67
CABLE /NETWORK SERVICES
800
205.17
68
TRAVEL EXPENSE
1,000
150.00
69
CONFERENCE & SCHOOLS
2,000
349.00
70
FREIGHT
300
39.00
71
PROMOTIONS /EXHIBIT ADMISSION
500
- 112.85
72
ADVERTISING - GENERAL
8,000
1,302.89
73
GEN'L PUBLIC INFORMATION
100
74
BROCHURES
2,000
48.12
75
GEN'L LIABILITY INSURANCE
18,145
2,823.00
76
PROPERTY INSURANCE
22,416
2,551.00
77
MISC GENERAL INS (WK COMP)
78
SALES TAX & PROPERTY TAX
23
815,000.00
79
SALES TAX
1,121,214.85
80
ELECTRIC
115,000
13,965.70
81
WATER & SEWER
12,000
2,952.74
82
GAS
80,000
12,372.76
83
REPAIR & MAINT - BUILDING
47,000
2,641.97
84
REPAIR & MAINT -MACH /EQUIP
25,000
1,835.74
85
REPAIR & MAINT -POOL & REC
25,000
965.24
86
REPAIR & MAINT - OTHER
4,000
87
EQUIPMENT RENTAL
1,000
30.45
88
UNIFORM RENTAL
11200
159.12
89
TOWEL RENTAL
1,500
116.64
90
CASH SHORT
-52.73
91
UNCOLLECTIBLE ACCOUNTS
92
DUES, MEMBERSHIP & SUBSCRIP
1,500
324.00
93
LICENSE & PERMITS
2,000
282.48
94
PRIZES DONATED
1,000
95
BANK CHARGES
21,000
3,972.16
96
MISC OTHER EXPENSES
1,000
57.73
97
BUILDINGS
1,661,000
98
IMPROVEMENTS
13,835.56
99
HEAVY EQUIPMENT
100
FURNITURE & FIXTURES
101
OFFICE EQUIPMENT
102
COMPUTER EQUIPMENT
103
OTHER EQUIPMENT
104
TRANSFER TO OTHER FUNDS
105
TRANSFER TO DEBT SERVICE
890,000
890,000.00
106
SUB TOTAL
4,019,062
1,189,045.31
PROGRAMMING EXPENSES:
107
ROOM RENTAL SUPPLIES
5,000
108
PROGRAM OFFICE SUPPLIES
109
CONCESSION STAND SUPPLIES
500
110
PARTY ROOM SUPPLIES
7,000
2,706.23
1111
CHAPEL SUPPLIES
500
2011
2011
Mar -11
YEAR END
ACTUAL
ACTUAL
837.61
1,868.49
557.45
2,821.08
2,427.20
7,361.73
582.23
157.06
31,573.34
4,447.50
2,149.39
5,196.97
203.62
989.44
194.46
741.58
175.13
1,188.32
315.00
1,471.00
43.50
236.85
15.00
155.00
690.70
3,548.55
1,752.42
1, 752.42
1,882.00
11,608.00
1,820.00
10,547.00
25.00
16,291.52
127,018.12
2,377.88
12,206.98
22,707.88
60,863.66
1,600.18
35,193.52
2,990.10
23,582.16
472.84
1,968.39
30.45
354.52
266.42
1,086.02
189.78
828.63
- 112.85
- 162.70
2,193.75
613.00
1,087.00
186.93
1,861.00
10.00
4,721.59
16,272.28
48.12
201.92
55,288.19
8,695.35
815,000.00
815,000.00
1,121,214.85
2,295,380.89
533.83
3,319.02
4.96
464.74
2,162.88
7,879.92
27.95
37.65
Month
Change
Mar -12
204.75
181.95
29.87
23.00
179.55
116.66
68.39
52.87
59.00
15.25
1 30.001
1 7,888.721
5,089.50
2,127.97
1,558.79
560.24
10.15
52.80
36.12
-4.12
NONE •1 11
1,375.30
14.18
1 11,054.291
138,743.09
1 1,567.951
2011
2012
2012
FULL YEAR
Mar -12
ACTUAL
REVENUE
BUDGET
ACTUAL
112
CLIMBING WALL SUPPLIES
1,200
645.12
113
FITNESS AREA SUPPLIES
8,000
904.60
114
GYMNASIUM SUPPLIES
500
25.52
115
INDOOR PLAY SUPPLIES
500
116
POOL SUPPLIES
2,000
157.43
117
WAREHOUSE SUPPLIES
500
118
FARMERS' MARKET SUPPLIES
1,000
13,126.40
119
GEN'L PROGRAM OPER SUPPLIES
12,000
299.35
120
MISC REPAIR & MAINT SUPPLIES
1,230.00
121
T &E FITNESS EQUIPMENT
19,962.00
149.63
122
T &E FURNITURE
5,000
11428.41
123
T &E OFFICE EQUIPMENT
3,000
124
T &E CONCESSION EQUIPMENT
680.78
125
T &E /RECREATION EQUIPMENT
1,300
126
T &E OTHER
17,256.39
29,214.42
127
CONCESSION FOOD SUPPLIES
55,000
11,146.64
128
NON -FOOD CONCESSION PROD.
2,000
1,519.53
129
PROF SERVICE - FITNESS
20,000
59.50
130
PROF SERVICE - PROG INSTRUCT
2,000
201.50
131
PROF SERVICE - WEDDING DECOR
6,344.00
132
PROF SERVICE - UMPIRE /REFEREE
23,000
133
PROF SERVICE -GEN'L PROGRAM
10,000
134
FREIGHT
135
PROMOTIONS
136
PROGRAM ADVERTISING
4,000
137.18
137
WATER/SEWER
246.31
138
EQUIPMENT RENTAL - PROGRAM
1,000
139
DUES,MEMBERSHIP & SUBSCRIP
500
140
PRIZES
1,000
141
MISC OTHER EXPENSES
142
RECREATION EQUIPMENT
143
TOTAL PROGRAM EXPENSES
166,500
19,093.83
BALL FIELD CONCESSIONS:
144
OFFICE SUPPLIES
100
145
CLOTHING SUPPLIES
146
CONCESSION STAND SUPPLIES
500
147
GENERAL OPERATING COSTS
14$
GENERAL OPERATING SUPPLIES
800
149
MISC REPAIR & MAINT SUPPLIES
100
150
T &E /CONCESSION EQUIPMENT
151
BEER /MALT BEVERAGES
6,000
152
CONCESSION FOOD PRODUCT
10,000
153
NON -FOOD PRODUCT FOR RESALE
100
154
PROF SERV -DATA PROCESSING
600
155
PROF SERV- SOFTWARE /PROGRAM
156
PROF SVC- WEBSITE /EMAIL
450
157
MISC PROF SERVICES
150
158
TELEPHONE
100
159
FREIGHT
1601
INSURANCE -LIAB & DRAM SHOP
1,000
161
PROPERTY INSURANCE
162
ELECTRIC
2,500
76.94
163
REPAIR & MAINT - BUILDING
800
164
REPAIR & MAINT - MACH & EQUIP
165
EQUIPMENT RENTAL
166
LICENSES & PERMITS
1,100
167
PRIZES
168
MISC OTHER EXPENSES
1 2,000
2011
2011
Mar -11
YEAR END
ACTUAL
ACTUAL
2,757.38
3,463.39
610.22
1,947.52
53.29
388.41
10.56
861.85
418.92
101.44
17.86
3,585.24
14,570.57
3,659.40
3,374.78
13,126.40
50,054.24
597.60
2,731.37
1,937.77
4,116.10
630.00
1,230.00
2,368.00
19,962.00
149.63
5,027.78
577.25
1,981.74
36.59
680.78
2,236.60
43.50
17,256.39
29,214.42
145,781.10
285.13
227.49
6,344.00
9,969.58
295.80
472.17
137.18
2,343.61
246.31
1,035.63
535.00
off Vvm
C
2011
2012
2012
FULL YEAR
Mar -12
ACTUAL
REVENUE
BUDGET
ACTUAL
169
TOTAL BALLFIELD EXPENSES:
26,300
76.94
170
TOTAL ALL EXPENSES
4,211,962
1,208,216.08
Without Debt Payment
3,321,962
21,442.91
171
NET
- 939,887
- 868,557.09
2011
2011
Mar -11
YEAR END
ACTUAL
ACTUAL
137.18
21,754.72
1,150,556.45
2,462,916.71
23,117.041
630,029.09
- 791,882.96
- 184,970.91
Month
Change
Mar -12
35.96
145,966.84
- 23,412.71
4. UPDATE ITEMS:
a. Usage Summary through March. As I noted in the Manager's Monthly update, the weather and the odd
spring break schedule really hurt the community center's visit totals. We were down approximately 19% over
March 2011. We saw a reduction in almost every area, ice arena, memberships, member check -ins, etc.
b. Financial summary through first quarter 2012 As the usage summary indicates low usage it correlated to
the revenue as well. Memberships /Daily fees were down and concessions were down as well. Fortunately room
rentals have been strong as well as wedding rentals. The User Fees (line 11) were higher this last month
specifically due to the quarter locker revenue and payment for the lock -ins that were held here in February and
March. Programs are down because the Leagues are not as strong as they have been in the past. We only have
nine teams on the Men's Spring Hockey League. We've had as many as fourteen in the past. Men's softball is also
lower. We typically have sixteen teams on Mondays and we're at eight right now and Tuesdays typically have
twelve and we're at thirteen. So net we're down seven teams. Jeremy is trying to find out why we're losing
teams. We can talk about the response to that question at the meeting.
C. Farmer's Market Update: Farmers' Market report from Sara Cahill:
• In search of a manager, Rachael has decided not to work the market this year.
• 18 of 22 booth spaces have been filled. Looking for vendors with unique items.
• A special one -day craft market will take place on June 7th. Extra craft vendors will be present.
• Vendor kick -off meeting is scheduled for Thursday, May 3, 6:30pm.
• New River Medical Center will be present the first Thursday of each month. They conduct free health
screenings and talk to shoppers about healthy eating through displays and handouts.
• 1 am looking for talented musicians to perform at the market.
• 1 am also looking for a local licensed food vendor to provide more ready -to -eat foods.
d. Programming updates:
Friendship Island:
• 25 kids enrolled so far. Maximum number of kids allowed per day: 24
• 12 current staff have applied to work for Friendship Island, most have worked the program in previous
years.
• 3 new applicants will be interviewed.
• The first week, June 4 -8 will be busy as many schools are still in session and school groups will be here
using the facility (wall, pool & gym) along with Friendship Island.
Swim Lessons: Corinne is in the process of determining the availability of our college students for summer
swim lessons. This is our biggest lesson registration time. We will be able to accommodate the full summer
before the pool shut down.
Community Garden: As of Wednesday, April 11th, we only have one plot left in the garden. On Friday the 13th
we may have two as a gardener reserved in February and hasn't paid or even returned the numerous calls or
emails that I have sent! I did let her know that if I don't hear from her by the 13th then the plot becomes
available again. We have two businesses that have reserved plots this year; Cargill Kitchen Solutions and
Cornerstone Cafe. I think it will be a great year.
e. Natatorium /Fitness Center Improvements:
We had a pre- construction meeting on March 29th, as I had emailed previously, the construction schedule
showed a ten week pool shut down. I spoke with our person at Wold, Eric Linner, and asked them to speak
with Ebert on our behalf about the difficulties with having our pool closed for ten weeks and to try and
shorten that to six weeks. They are working on that for us, but we have not seen a revised schedule yet from
Ebert. We'll need one soon as the lead time on the mechanical system is 16 weeks.
I have attached a budget written by Wold for the project. You'll notice that it indicates a change order for
sandblasting and repainting the entire pool ceiling, as opposed to the bid specifications of an eight foot swath
around the perimeter of the pool. We haven't discussed it yet at the building committee, but I am assuming
that the peeling was not evident when they were making their initial findings and it has since deteriorated.
We'll be asking the Council, at their April 23rd meeting, how they would like to handle change orders for the
project. We will be proposing a monetary cap and a work impact requirement to be reviewed by the building
committee and not taken to Council.
So things are moving but seemingly slowly. Once we have a firm pool closure timeline, we can begin to make
our customers aware of the impact. We hope good communication will be the key to reduced frustrations for
our members and guests.
COST ANALYSIS
FUNDING SOURCE
Capital
Utility - Energy Rebates
FUNDING ALLOCATION
Construction
Building Construction
Paint remainder of pool ceiling (7,240SF) Pending approval
Construction Contingency
Subtotal (Construction)
Fees, Testing
Architectural and Engineering Fees
Architectural and Engineering Reimbursibles
Health Dept. Plumbing Plan Review Fee
Health Dept. Swimming Pool Plan Review Fee
Bid Advertisement/Printing
Returned Plan Deposits
Construction Testing /Special Inspec. Allowance
Commissioning
Subtotal (Fees, Testing)
TOTAL PROJECT BUDGET
City of Monticello
Natatorium Improvements
Friday, April 13, 2012
Planning Construction Bid /Award
Construction
Documents
Update
9/20/2011 12/12/2011 1/23/2012
4/13/2012
$ 1,662,840 $ 1,662,840 $ 1,662,840
$ 1,662,840
$ 1,662,840 $ 1,662,840 $ 1,662,840 $ 1,662,840
$ 1,385,700 $ 1,331,528 $ 1,283,000 $ 1,283,000
$ 80,002
$ 82,140 $ 136,312 $ 185,416 $ 105,414
$ 1,467,840 $ 1,467,840 $ 1,468,416 $ 1,468,416
$
$
111,800
$
111,800
$
4,300
$
4,300
$
$
150
$
150
$
$
1,200
$
1,200
$
$
7,611
$
7,611
$
$
(1,020)
$
(1,020)
$
$
5,383
$
5,383
$
$
65,000
$
65,000
$ 195,000 $
195,000 $
194,424
$
194,424
$ 1,662,840 $ 1,662,840 $ 1,662,840 $ 1,662,840
MANAGER'S MONTHLY UPDATE
APRIL, 2012
Maintenance Supervisor -Brian Weldon:
• Fitness area: Everything seems to be working well in the fitness area. I have ordered new wheels for the
two octane elliptical machines and put a new cable on the thigh machine. The carpet has a tear in one
spot that we will glue. We will want to replace the carpet with rubber floor in the near future.
• Pool area: We have replaced a couple of sections of pipe in the pool equipment room, one being on the
U.V system and one on the play feature. We do have a couple of extensive pipe sections to be replaced at
our shut down this summer. Some of you might be wondering what's up with the pipes, well with all the
jetting of the water and the minerals in the water, it does wear away on this material, usually happens in
the glued areas. The State Health inspector was here on Friday to inspect and look at the new proposed
updates to see if the pipe sizes were code compliant for the new spa filters etc. I can say he was very
impressed with the knowledge and competency and professionalism shown.
• Rental Area: The rental rooms have had a couple repeat venues that were back and the weddings have
started back up again. The maintenance staff has started patching and painting walls and cleaning carpets.
The wood floor will be refinished in the Mississippi Room and I am starting to put together a specification
sheet for the carpet also.
Aquatic Director - Corinne Mitchell:
• Lifeguard /Swim instructor Dale has been very busy teaching adult swim lessons. He has been training
many adults for the upcoming area Triathlons. He does an awesome job with this group of athletes.
® Summer Swim Lesson Brochure will be available May 7th with registration beginning May 9th for members
th t i tt r
and May i1 .or non - members. We again will be offering Early Bird �essGns.
® 1 am hoping all my experienced W.S.I.'s will be back this summer. I am should hear from them all by the
end of April.
Event Coordinator- Tricia Menth:
• Hard to believe but time for the ball fields to get up and running. Our early bird tournament is next
weekend but still need a couple of teams to make it a go. Jeremy has been working hard getting the word
out. Always a challenge to get that tournament going. Hope to get bigger and better each year. Regular
leagues for Monday /Tues start April 16th. We will be fully stocked with beer and hot dogs and ready to
roll.
• Missed having all the Spring Breaks this year. We normally need a vacation by the end of March with all
the kids here but it was a quiet month in comparison. Glad most schools are going back to spring breaks.
® Getting schedules from our college kids. All are returning. We didn't have too many that didn't work all
year but always nice to have them back and gearing up for May /June large school groups and we are
booked solid for 2 weeks of 150 or more.
Program & Operation Coordinator -Sara Cahill:
• Friendship Island registration is off to a good start. Soon I will need to place registrants on a waiting list.
From the staff applications I have received I believe the program will be in good hands while I am out.
• The Farmers' Market vendor kick -off meeting is scheduled for May 3rd, right around the corner! I have 4
vendor spots open and am looking for vendors with unique product offerings.
• Typically we see a dramatic decline in class attendance when the weather is nice but I am pleased to see
decent class attendance so far this spring. Most people attending classes have the unlimited fitness on
their membership.
• 1 am gearing up for Walk'n Roll and have received about 30 booth reservations to date. The event is
scheduled for Saturday, June 16th
• Kitty and I met with Clearwater Outfitters and talked about planning a several canoe /kayak events this
summer. We have tentatively decided to schedule 3 Mississippi River trips and 2 Long Lake trips (at
BCOL).
Director -Kitty Baltos:
• 1 have been working pretty hard on the digital signage software and package for the Collaborative
Promotional Team (CPT) that I mentioned at our February meeting. I'm happy to report that the item
went before the City Council on Monday, April 9th and was approved. We'll be purchasing TV
monitors for the community center, liquor store, DMV and loading the digital signage software onto
the computers and getting it all fired up!
• March was a tough month with the warm weather and the odd spring break schedule for the area
schools. We didn't see the traffic that we normally see. We were down 19% in our daily attendance
for the month over last March. Generally March is our busiest month of the year, so this hurts in
revenue and in visit totals. Monticello will have a spring break next year!
• The Great Weight Rebate is rolling along with 170 participants. They will begin their weigh in the
week of April 30th
• We've had a few employee resignations over the past couple of weeks. We are in a second year of
frozen wages and I believe that this might be very detrimental to our ability to maintain good
employees over the summer. I am working with Jeff O'Neill on some employee enhancement
programs and will update you further at the meeting.
• I've stepped back into the Beyond the Yellow Ribbon program. We've got great people on the
Steering Committee, but not much is happening and our unit is deploying late May or early June.
Their deployment ceremony is schedule for May 23rd at the Monticello High School. I'm working with
the business community to get their information presented or provide them with options for our
active soldiers or veterans.
• I'm already preparing for Sara's maternity leave. I've asked Rachel Leonard, one of our amazing Guest
Service Associates, to step in over the summer. We're determining pay and hours at this point, but
she's excited to come on board. Rachel has been with us for just over four years now and currently
handles our collections and maintains our "add -on" lists. She's also working on her Master's degree
in English, but is off for the summer. She's going to be amazing and will make Sara's return much
easier!
Greetings from the Monticello Senior Center! April and May are the two busiest months of the year at
the senior center. In addition to all our regularly scheduled activities, we will also be hosting a
breakfast fundraiser in the community center gym on Sunday, April 22 from 8 a.m. to 12:30 p.m. The
all -you- can -eat breakfast includes ham, scrambled eggs, sausage, pancakes, milk, juice and coffee. The
cost is $6 for people age 13 +, $4 for kids ages 5 -12 and kids under age 5 eat free. The senior center
depends on the funds raised at this event to help with our operating costs.
We will be honoring our wonderful volunteers on April 25. Over 200 volunteers and their significant
others will be invited to this event which will include a noon dinner, program, entertainment and prize
drawings. The theme we are using this year is, "Volunteers Light the Way." Our volunteers are the
best — without them, the senior center wouldn't exist!
Our bike group, the River City Riders, will meet on April 11 to give information to those new to this
senior center activity and to plan their rides for the next few months. They meet to ride locally and
around the state once a week. The group members really had a great time last year and some
friendships were formed —they even had a couple potluck dinners at each other's houses!
May is Older Americans Month and we have three very special events planned. Our annual Senior
Hobby Day will be held in the Mississippi Room on May 4. Older adults will display and /or
demonstrate their hobbies both in the morning and afternoon. Over 700 elementary students and
teachers attended the event last year (not all at the same time, of course O). This is a great
intergenerational event that we all really look forward to. We will be honoring people age 90+ at our
Over 90s celebration in May — the date has not been set yet. It's amazing how many people in our
community are age 90 +! Our third Older Americans Month event is a party at River City Extreme on
May 31. We join with participants from two other senior centers for dinner, games, prize giveaways
and a lot of fun. This will be our 21St annual event of this kind and about 130 people usually attend.
The final thing I want to mention in this report is an exciting new activity we will be starting. Pickleball
is a fairly new sports craze to hit senior centers in Minnesota. It is a mix of badmitten, tennis and ping
pong and provides some decent exercise for older adults. The Monticello Lions Club contributed
enough money to the senior center to purchase two sets of Pickleball equipment and we thank them!
Pickleball will be played in the community center gym on Tuesdays from 8:30 -10:30 a.m. starting in
mid -April (we are waiting for the nets to be delivered).
Thanks for your interest!
or Center Report.
lolt, Director
2012
and May are the two busiest months of the year at
heduled activities, we will also be hosting a
on Sunday, April 22 from 8 a.m. to 12:30 p.m. The
eggs, sausage, pancakes, milk, juice and coffee. The
and kids under age 5 eat free. The senior center
'ith our operating costs.
,pril 25. Over 200 volunteers and their significant
e a noon dinner, program, entertainment and prize
lunteers Light the Way." Our volunteers are the
ist!
kpril 11 to give information to those new to this
next few months. They meet to ride locally and
really had a great time last year and some
)otluck dinners at each other's houses!
eery special events planned. Our annual Senior
Vlay 4. Older adults will display and /or
afternoon. Over 700 elementary students and
same time, of course O). This is a great
ird to. We will be honoring people age 90+ at our
n set yet. It's amazing how many people in our
Month event is a party at River City Extreme on
;enior centers for dinner, games, prize giveaways
,f this kind and about 130 people usually attend.
exciting new activity we will be starting. Pickleball
linnesota. It is a mix of badmitten, tennis and ping
dults. The Monticello Lions Club contributed
sets of Pickleball equipment and we thank them!
m on Tuesdays from 8:30 -10:30 a.m. starting in
,d).
APPLICATION FOR
BOARDS AND COMMISSIONS
Name �k2c' -V 2) T
Address_ G l %U O r A Wm\A: s r
Home Phone Cell Phone E -Mail
If not otherwise specified, you must be a resident of the City of Monticello to serve on the
following boards.
Please circle the board(s) on which you are interested in serving.
Industrial and Economic Development Committee (Does not require residency)
FiberNet Advisory Board
City Planning Commission
Library
onticello Comm�unity Center Advisory Board
Police Advisory Commission
Parks Commission
Economic Development Authority (May not require residency)
Transportation Advisory Committee
Education
Highest Level of Education
Employment
Current Employer, if applicable
Position/Title
Dates of Employment (starting /ending) iz -t -q-i
Please read the following carefully before signing this application:
I understand that this is an application for and not a commitment or promise of volunteer opportunity.
I certify that I have and will provide information throughout the selection process, including on this
application for a volunteer position and in interviews with the City of Monticello that is true, correct
and complete to the best of my knowledge. I certify that I have and will answer all questions to the
best of my ability and that I have not and will not withhold any information that would unfavorably
affect my application for a volunteer position. I understand that information contained on my
application will be verified by the City of Monticello. I understand that misrepresentation or omissions
may be cause for my immediate rejection as an applicant for a volunteer position with the City of
Monticello or my ttprminati9p as a volunteer.
Signature Date 3-1- i z
Return Completed Application to: Monticello City Hall, Attn: Human Resources, 505 Walnut St,
Suite 1, Monticello, MN 55362 FAX: (763)295 -4404
BACKGROUND AND REFERENCES:
5. Consideration of recommending the approval of Heath Bird as Community Center Advisory Board
member for a term to expire December 31 2015.
Jennifer Bethke and Kitty Baltos interviewed Heath Bird for the position. Here are some comments from Heath's
interview:
Heath and his family have been long term members of the community center and he hopes to bring a mail
perspective to the Board.
He indicated that he would not be available for the April meeting however, he can work out his schedule to go to
work late on those months when his schedule is 6 pm to 6 am.
His desire to be on the Board were to be able to volunteer in the community that he lives in as well as have input
into the facility to which he belongs.
When asked what initiatives he like to see taken up by the community center, he indicated restroom upstairs and
expanding the fitness center.
Jennifer can provide her opinion at the meeting on Heath.
Consideration of remedies or compensations for members guest and employees during the pool shut
down and fitness area improvements.
We have been assured by Ebert that they will do everything they can to not close off the fitness center to the
community center users during the addition. They will hang plastic, etc to keep the impact of dust down to as
little as possible.
With the pool and the possibility of a ten week shutdown, there is a concern that we could lose employees who
work only in the pool. During a normal, less than two week shut down, we infrequently get a call from a member
requesting some type of reimbursement or compensation for the loss of the pool. I would anticipate that we will
get more requests with this construction project as it will be significantly longer, even if we get the six weeks I'm
asking for.
Some of the ideas generated by staff are: (they are separated by member or employee) Add more ice time for
members, though the ice is out till mid September, move water aerobics to the Super 8 pool during the shutdown,
ask the Middle School if we might have adult lap swim time, which could mean some guard time available. We
are also looking to reassign some of the pool staff during the shutdown, however, we are generally so slow during
our pool shutdown, we employee a barebones staff, so it's not really a good option. We could plan cleaning or
maintenance projects and try and use staff, but it should be lighter for the custodians without the pool deck to
clean and the locker rooms will most likely require less time to clean.
7. Consideration of member assistance request and possible assistance program for MCC We've talked
about this in the past, but we get very few requests annually, maybe six to ten. I wanted to see if the Board
wanted this to be a part of the budget planning for 2013 and if you were interested, how you'd see this program
working. No staff suggestions at this time.