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MCC Advisory Board Agenda 01-17-2012COMMUNITY CENTER ADVISORY BOARD AGENDA TUESDAY, JANUARY 17, 2012 - 4:30 P.M. — RIVER ROOM Board Members: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke, Darren Paumen, Clint Herbst and Lloyd Hilgart (Council Alternate) Staff Members: Kitty Baltos- Director 1. Call meeting to order. 2. Consideration of adding items to the agenda. 3. Consideration of approving the minutes from the November 14, 2011 regular meeting. 4. Update items: a. Quarterly financial review through December 2011 b. Year end facility usage review through 2011 c. Manager's Monthly Update d. FiberNet collaborative marketing plans e. Great Weight Rebate program update. f. Community Garden 2012 5. Consideration of changes to Drop In gym times at the community center. 6. Consideration of 2011 Review /2012 Preview Presentation for the City Council on January 23, 2012. 7. Consideration of reviewing project bids and making a recommendation to the City Council. 8. Adjourn MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MONDAY, NOVEMBER 14,2011 — 4:00 P.M. RIVER ROOM Board Members Present: Ron Broekemeier- Chair, Sandra Theros -Vice Chair, Jennifer Bethke, Darren Paumen, Clint Herbst Board Liaison Absent: Lloyd Hilgart Staff Members Present: Kitty Baltos- Director, Sara Cahill - Program & Operations Coordinator 1. Call meeting to order Ron Broekemeier called the meeting to order at 3:58 pm. 2. Consideration of adding items to the agenda None 3. Consideration of approving the minutes from the October 18, 2011 regular meeting SANDRA THEROS MOVED TO APPROVE THE MINUTES OF OCTOBER 18, 2011. MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 5 -0. 4. Consideration of adding exercise classes to community center membership, either additional fee or add on to membership Sara Cahill outlined the effort to hire more fitness instructors. MCC staff had sent out over 30 letters to certified area instructors and interviewed two of those who had responded. The applicants may likely offer TurboKick at 9 am and Zumba at 6 pm. None of the applicants are certified to teach yoga so staff may ask a current instructor to obtain yoga certification. YogaStretch is currently offered to the seniors through SilverSneakers. MCC currently offers 24 classes per week -six of those are for seniors. The Board revisited the issue of possibly including classes in the cost of membership or including an add -on fee to membership for unlimited fitness classes (including specialty classes) now that a good variety of classes have been added to the schedule. This option would be in an effort to attract new members to the community center. The policy discussed would involve first come -first served availability in classes and would be subject to an annual membership contract. Staff expects that just under $24,000 in annual revenue, or about $2,000 per month, would need be recouped as a result of providing unlimited classes to members for a monthly fee. There are currently some 1,200 MCC members. The fee is currently $4 per class with session sign up and $5.50 for drop -in participation. Class passes are currently available for $60 a month for non - members and $45 per month for members. There was some comment about potentially reconsidering the amount of that fee at some point. MCC membership is not required to take classes. Class passes would continue to be an available option for purchase by non - members. MCC Advisory Board Minutes 11/14/11 The Board estimates that 200 members may be interested in participating in the add -on unlimited class option at a cost of $10 per month. The Board anticipates that this change in policy may also encourage new memberships. The current family rate for membership is $35 per month. There was some suggestion about potentially increasing the rate to $40 at some point for those with the health insurance fitness reimbursement to cover the cost of processing that discount. SANDRA THEROS MOVED TO APPROVE AN OPTIONAL ADD -ON FEE OF $10 PER PERSON PER MONTH TO MCC MEMBERSHIPS FOR UNLIMITED CLASSES BEGINNING DECEMBER 1, 2011. MOTION WAS SECONDED BY JENNIFER BETHKE. MOTION CARRIED 5 -0. 5. Update Items a. Visit Summary through October, 2011 Written information was provided in the agenda packet. b. Manager's Monthly Update SilverSneakers YogaStretch has been a big hit. Spooky Skate had increased attendance. Some 450 kids participated in the Halloween Kiddie Parade. This is the first year for Friendship Island's Winter Break. Staff have decided, at this time, not to utilize the Prairie Center space for MCC activities due to staffing and access issues. 6. Old Business a. FiberNet Market collaborative marketing _plan There has been no further recent discussion about initiating a collaborative marketing plan with FiberNet. Staff summarized that providing certain discounts to new FiberNet customers might be more of an administrative burden than a benefit to the MCC. There has been some mixed feedback about the FiberNet banners posted on the high walls in the MCC hallway. 7. Consideration of reviewing and approving design concept plans for the MCC Natatorium Improvements, City Proiect No. 11C006. Council Agenda Item 11/14/2011 Staff asked that the Board review the recommendations of the Building Committee and provide input related to the MCC Natatorium implementation. The Building Committee recommendations are: Go with the taupe EFIS color for the south and west walls Show an alternate plan for additional Kalwall system on the south side of the building Use either painted glass or a powder- coated metal material to hide the expansion floor for the fitness center visible from the pool area MCC Advisory Board Minutes 11/14/11 • Give alternate costs for the fitness center to encompass all five bays The Board had some questions about R value, insulation, materials, and how the alternate plan for the Kalwall system would look. They also discussed the likelihood that the three bay plan may not provide sufficient expansion in the long -term. Each bay is 350 square feet and is estimated to cost $50,000. Adding two more bays would increase the total fitness space to 1,800 square feet. Staff also noted the Building Committee's recommendations about cost saving items in the pool. It was determined that installing smart pumps would be less expensive than using variable frequency drives. The community center will begin using low wattage UV rather than the high wattage UV currently used in the pool. All improvements will be submitted to Centerpoint and Xcel Energy for opportunities for rebates and paybacks. Staff summarized that the Board supports the Building Committee recommendations, including if feasible, the additional Kalwall system. They also highly encourage the option to request alternate costs for the fitness center to encompass all five bays. Staff will ask the consultants for a total cost with five bays as part of the project as well as a cost to instead add two additional bays at a later time. 8. Consideration of accepting quotes and approving repairs to the MCC gymnasium floor. Council Agenda Item 11/14/2011 Staff noted that repairing the gym floor had been a budgeted expense for 2011 and had hoped to initiate the project before year end. Clint Herbst suggested that, although the gymnasium floor is in need of maintenance, the natatorium repairs seem to be the priority issue at this time. He also indicated that, because the National Guard is a heavy user of the space, they should be asked to contribute to its upkeep. There was some discussion about the terms of building occupancy in the original agreement with the National Guard. The Guard had contributed $1.5 million toward building construction but is not currently responsible for any maintenance or utility costs involved in the 4,000 square feet of space they occupy. There was some discussion about potentially reconsidering the building agreement with the Guard. DARREN PAUMEN MOVED TO RECOMMEND THAT STAFF BE DIRECTED TO REQUEST THAT THE NATIONAL GUARD SHARE IN THE COST OF REPAIRING THE GYM FLOOR PRIOR TO MOVING FORWARD WITH THIS ISSUE. MOTION WAS SECONDED BY SANDRA THEROS. MOTION CARRIED 4 -0. (Ron Broekemeier was no longer in attendance.) 9. Consideration of approving caterers/liguor providers for the Monticello Community Center for 2012 -2013. Council Agenda Item 11/14/2011 Staff had invited two local restaurants, Chatters and the Station, to apply to become approved caterers /liquor providers for the MCC but neither responded. As a result staff approved the same list of caterers /liquor providers as they had for the previous two year contract. Kitty Baltos noted that all do an excellent job. MCC Advisory Board Minutes 11/14/11 10. Consideration of Board Member terms to expire on December 31, 2011. Jennifer Bethke, expires 12/31/11 Jennifer Bethke agreed to another three year term as a MCC Advisory Board member. DARREN PAUMEN MOVED TO RECOMMEND REAPPOINTING JENNIFER BETHKE TO ANOTHER TERM ON THE MCC ADVISORY BOARD. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED 4 -0. (Jennifer Bethke abstained.) This appointment will be subject to City Council approval. 11. Consideration of holding December meeting scheduled for December 20, 2011 JENNIFER BETHKE MOVED TO CANCEL THE DECEMBER 20, 2011 MEETING OF THE MCC ADVISORY BOARD. MOTION WAS SECONDED BY DARREN PAUMEN. MOTION CARRIED 4 -0. Board members will instead meet for a special social event on Wednesday, December 7a' at 5 p.m. at the Station Restaurant. 12. Adiourn The meeting was adjourned at 5:33 pm. Recorder: Kerry T. Burri Approved: January 17, 2012 Attest: Kitty Baltos, MCC Director REVENUE & EXPENSE STATEMENT DECEMBER 31, 2011 2010 2011 2011 FULL YEAR Dec -12 674,728 REVENUE BUDGET ACTUAL 1 ROOM RENTAL 75,000 80,619.48 'ED-DING RENTALS ,BOOM RENTAL INTERNAL USE 30,000 45,421.04 55,000 55,000.00 4 CHAPEL RENTAL 5,500 5,520.42 5 PARTY ROOM RENTAL 30,000 28,921.60 6 CONCESSIONS 86,200 75,439.18 7 VENDING COMM /REFUND CHEMICAL PRODUCTS 2,001.83 8 FACILITIES LEASE 10,000 15,857.86 9 FARMERS' MARKET FEES 1,800 2,310.00 10 BALLFIELD CONCESSIONS 24,600 23,529.32 11 USER FEES 54,000 48,349.72 12 MEMBERSHIPS /DAILY 640,000 654,260.04 13 PROGRAM FEES 170,000 168,158.68 14 COPIES /LISTS MISC REPAIR & MAINT SUPPLIES 36.92 15 OTHER SERVICES 4,000 849.87 16 INTEREST 21,080 8,036.43 17 EQUIPMENT RENTAL 150 322.83 18 SALE OF PROPERTY T &E /OFFICE EQUIPMENT 1,100.00 19 CONTRIBUTIONS 10,100 999.00 20 INSURANCE CLAIMS 11,455.23 21 REFUNDS & REIMBURSEMENTS 490.00 4,454.55 22 MISC REVENUE 500 3,727.10 23 NSF FEE COLLECTION 400 630.00 24 TOTAL REVENUE BEFORE TAXES 1,218,330 1,237,001.10 25 TAXES 11100,000 1,040,944.70 26 1 1TILITY VALUATION AID 2 5MESTEAD & AG CREDIT - 40,000 28 OPERATING TRANSFER IN 291 TOTAL REVENUE 1 2,278,330 27277,945.80 2010 EXPENSES: Dec -12 30 SALARIES 674,728 731,511.73 31 EMPLOYEE TAXES / BENEFITS 192,702.11 208,933.75 32 PRINTED FORMS 1,000 1,194.47 33 OFFICE SUPPLIES 5,000 2,879.60 34 CLEANING SUPPLIES 13,000 15,777.70 35 CLOTHING SUPPLIES 4,000 4,931.82 36 MOTOR FUELS 125 161.43 37 CHEMICAL PRODUCTS 15,500 16,144.39 38 POOL MAINTENANCE SUPPLIES 6,000 3,850.59 39 GENERAL OPERATING SUPPLIES 28,000 29,305.41 40 EQUIPMENT REPAIR PARTS 3,500 5,714.26 41 VEHICLE REPAIR PARTS 2,879.25 540.00 42 BUILDING REPAIR PARTS 2,500 31782.50 43 LANDSCAPING MATERIALS 750 560.00 44 MISC REPAIR & MAINT SUPPLIES 13,000 10,330.51 45 SMALL TOOLS & EQUIPMENT 2,500 213.70 46 T &E /MACHINERY 47 T &E /FURNITURE & OFFICE EQUIP 190.24 48 T &E /OFFICE EQUIPMENT 41' -4,E COMPUTER EQUIPMENT 21730.89 5; xE OTHER 51 PROF SERVICES -LEGAL FEES 490.00 52 PROF SERVICE MGMT FEE 1,000 867.05 53 PROF SERVICE DATA PROCESS 2,000 1,180.36 54 PROF SERVICE SOFTWARE /PROG 5,000 4,129.59 551 PROF SERVICE- Website /Email 3001 837.61 2010 2010 Dec -12 YEAR END ACTUAL ACTUAL 70,335.46 70,335.46 36,507.64 36,507.64 41,873.50 41,873.50 5,754.35 5,754 30,442.08 30,442.08 71,561.66 71,561.66 21,918.55 21,918.55 12,583.74 12,583.74 3,010.00 3,010.00 28,691.48 28,691.48 45,769.51 45,769.51 598,423.03 598,423.03 167, 723.46 167, 723.46 35.65 35.65 2,868.80 2,868.80 16,494.66 16,494.66 304.12 304.12 400.00 400.00 11,608.94 11,608.94 2,486.00 2,486.00 2,879.25 2,879.25 540.00 540.00 1,172,211.88 1,172,211.88 1,096,049.06 1,096,049.06 60,006.42 60,006.42 1,267.62 1,267.62 200,000 200,000.00 2,529,534.98 2,329,534.98 695,770.18 695,770.18 190, 562.79 190, 562.79 908.02 908.02 2,041.04 2,041.04 15,799.25 15,799.25 2,896.70 2,896.70 97.58 97.58 14,643.75 14,643.75 5,678.97 5,678.97 29,561.78 29,561.78 5,255.58 5,255.58 149.88 149.88 2,417.62 2,417.62 309.26 309.26 10,383.48 10,383.48 6,994.97 6,994.97 697.10 697.10 170.00 170.00 7,379.98 7,379.98 40.00 40.00 Quarter Change 4th Quar. 20,889.09 7,204.06 55,000.00 912.28 7,655.64 16,402.62 277.02 3,791.50 1145.00 1,675.75 10,871.64 156,342.98 18,435.73 31.87 2,838.921 46.79 11455.23 1225.00 1,259.05 120.00 317,580.17 502,498.95 1 820,079.121 187,692.78 59,373.81 336.20 1,141.94 3,700.77 1,029.87 3,341.04 1,988.65 4,695.74 1,972.12 450.80 128.25 3,697.83 403.94 204.75 181.69 149.6 400.00 56 PROF SERVICE - REFUSE COLLECT 47.46 1,868.49 57 PROF SERVICE CUSTODIAL 500 58 PROF SERVICE LAUNDRY 2,500 2,821.08 59 PROF SERVICE BLDG / EQUIP 1,000 60 PROF SERVICE MAINT AGREE 7,000 7,361.73 61 PROF SERVICE NEWSLETTER 500 582.23 62 MISC PROF SERVICES 4,000 31,573.34 63 PROF SERVICE - WEDDING SECURE 427.50 4,447.50 64 TELEPHONE 10,000 5,196.97 65 POSTAGE 200 989.44 66 DELIVERY MAIL SERVICE (UPS) 67 CABLE /NETWORK SERVICES 600 741.58 68 TRAVEL EXPENSE 1,500 1,188.32 69 CONFERENCE & SCHOOLS 3,000 1,471.00 70 FREIGHT 250 236.85 71 PROMOTIONS /EXHIBIT ADMISSION 1,000 155.00 72 ADVERTISING - GENERAL 8,000 3,548.55 73 GEN'L PUBLIC INFORMATION 500 74 BROCHURES 2,500 1,752.42 75 GEN'L LIABILITY INSURANCE 12,286 11608.00 76 PROPERTY INSURANCE 23,434 10,547.00 77 MISC GENERAL INS (WK COMP) 78 1 SALES TAX & PROPERTY TAX 25.00 79 SALES TAX 80 ELECTRIC 115,000 127,018.12 81 WATER & SEWER 20,000 12,206.98 82 GAS 100,000 60,863.66 83 REPAIR & MAINT - BUILDING 47,000 35,193.52 841 REPAIR & MAINT -MACH /EQUIP 25,000 23,582.16 85 REPAIR & MAINT -POOL & REC 25,000 1,968.39 86 REPAIR & MAINT - OTHER 4,000 87 EQUIPMENT RENTAL 1,000 354.52 88 UNIFORM RENTAL 1,000 1,086.02 89 TOWEL RENTAL 2,000 828.63 90 CASH SHORT - 162.70 91 UNCOLLECTIBLE ACCOUNTS 2,193.75 92 DUES, MEMBERSHIP & SUBSCRIP 1,800 1,087.00 93 LICENSE & PERMITS 2,000 1,861.00 94 PRIZES DONATED 1,000 10.00 95 BANK CHARGES 16,500 16,272.28 96 MISC OTHER EXPENSES 1,000 201.92 97 BUILDINGS 95,000 98 IMPROVEMENTS 55,288.19 99 HEAVY EQUIPMENT 8,695.35 100 1 FURNITURE & FIXTURES 101 OFFICE EQUIPMENT 102 COMPUTER EQUIPMENT 103 OTHER EQUIPMENT 104 TRANSFER TO OTHER FUNDS 815,000.00 105 TRANSFER TO DEBT SERVICE 1061 SUB TOTAL 1,506,675.11 2,295,380.89 PROGRAMMING EXPENSES: 107 ROOM RENTAL SUPPLIES 5,000 3,319.02 108 PROGRAM OFFICE SUPPLIES 109 CONCESSION STAND SUPPLIES 1,000 464.74 110 PARTY ROOM SUPPLIES 7,500 7,879.92 111 CHAPEL SUPPLIES 500 37.65 112 CLIMBING WALL SUPPLIES 2,000 3,463.39 113 FITNESS AREA SUPPLIES 12,500 1,947.52 114 GYMNASIUM SUPPLIES 500 388.41 115 INDOOR PLAY SUPPLIES 1 8001 10.56 639.99 851.35 2,357.83 2( 80u.43 1,439.88 103.84 309.49 136.78 496.16 867.00 70.45 591.00 5646.00 5102.00 40,859.97 3,732.28 11, 386.42 4,771.84 1,777.78 91 " q7 30.45 258.11 226.42 -24.44 194.00 226.55 1,331.00 2,992.04 23.94 54,978.89 8695.35 422,883.33 540.60 2,63u. -,0 706.01 70.45 36.36 10.56 47.46 47.46 2,482.82 2,482.82 9,399.55 9,399.55 96.33 96.33 3,006.95 3,006.95 9,683.27 9,683.27 666.33 666.33 594.24 594.24 564.22 564.22 793.03 793.03 150.49 150.49 427.50 427.50 6,840.34 6,840.34 276.70 276.70 10, 946.00 10, 946.00 10,894.00 10,894.00 25.00 25.00 115, 227.07 115, 227.07 10,636.18 10,636.18 70,553.94 70,553.94 16,519.21 16,519.21 24,103.53 24,103.53 15,188.68 15,188.68 1,381.65 1,381.65 196.03 196.03 1,025.00 1,025.00 1,487.01 1,487.01 - 230.30 - 230.30 725.00 725.00 1,555.52 1,555.52 37.00 37.00 14,430.42 14,430.42 35.17 35.17 815, 032.31 815, 032.31 2,136,555.58 2,136,555.58 2,371.39 2,371.39 437.16 437.16 6,747.74 6,747.74 60.32 60.32 869.45 869.45 3,121.03 31121.03 122.54 122.54 127.18 127.18 639.99 851.35 2,357.83 2( 80u.43 1,439.88 103.84 309.49 136.78 496.16 867.00 70.45 591.00 5646.00 5102.00 40,859.97 3,732.28 11, 386.42 4,771.84 1,777.78 91 " q7 30.45 258.11 226.42 -24.44 194.00 226.55 1,331.00 2,992.04 23.94 54,978.89 8695.35 422,883.33 540.60 2,63u. -,0 706.01 70.45 36.36 10.56 116 POOL SUPPLIES 2,000 861.85 117 WAREHOUSE SUPPLIES 500 418792 118 FARMERS' MARKET SUPPLIES 500 101.44 119 GEN'L PROGRAM OPER SUPPLIES 120 MISC REPAIR & MAINT SUPPLIES 1' &E FITNESS EQUIPMENT 8,000 3,585.24 11.80 11.80 12, i' &E FURNITURE 1,000 14,570.57 123 T &E OFFICE EQUIPMENT 4,000 3,374.78 124 T &E CONCESSION EQUIPMENT 1,587.06 1,587.06 125 T &E /RECREATION EQUIPMENT 126 T &E OTHER 127 CONCESSION FOOD SUPPLIES 55,000 50,054.24 128 NON -FOOD CONCESSION PROD. 2,500 2,731.37 129 PROF SERVICE - FITNESS 20,000 4,116.10 130 PROF SERVICE - PROG INSTRUCT 2,000 1,230.00 131 PROF SERVICE - WEDDING DECOR 163.96 163.96 132 PROF SERVICE - UMPIRE /REFEREE 21,000 19,962.00 133 PROF SERVICE -GEN'L PROGRAM 5,000 5,027.78 134 FREIGHT 5.30 5.30 135 PROMOTIONS 136 PROGRAM ADVERTISING 4,000 1,981.74 137 WATER /SEWER 82.06 36.59 138 EQUIPMENT RENTAL - PROGRAM 2,000 680.78 139 DUES,MEMBERSHIP & SUBSCRIP 500 0.00 140 PRIZES 1,800 2,236.60 141 MISC OTHER EXPENSES 43.50 142 RECREATION EQUIPMENT 30,000 17,256.39 143 TOTAL PROGRAM EXPENSES 189,600 145,781.10 BALL FIELD CONCESSIONS: 14d 14 nFFICE SUPPLIES 100 LOTHING SUPPLIES 200 146 CONCESSION STAND SUPPLIES 500 285.13 147 GENERAL OPERATING COSTS 227.49 148 GENERAL OPERATING SUPPLIES 800 149 MISC REPAIR & MAINT SUPPLIES 100 150 T &E /CONCESSION EQUIPMENT 151 BEER /MALT BEVERAGES 5,500 61344.00 152 CONCESSION FOOD PRODUCT 10,000 9,969.58 153 NON -FOOD PRODUCT FOR RESALE 100 154 PROF SERV -DATA PROCESSING 600 295.80 155 PROF SERV - SOFTWARE /PROGRAM 11561 PROF SVC- WEBSITE /EMAIL 400 472.17 157 MISC PROF SERVICES 200 158 TELEPHONE 200 159 FREIGHT 160 INSURANCE -LIAB & DRAM SHOP 1,000 161 PROPERTY INSURANCE 162 ELECTRIC 2,200 2,343.61 163 REPAIR & MAINT - BUILDING 500 246.31 164 REPAIR & MAINT - MACH & EQUIP 1,035.63 165 EQUIPMENT RENTAL 166 LICENSES & PERMITS 1,000 535.00 167 PRIZES 168 MISC OTHER EXPENSES 100 16' TOTAL BALLFIELD EXPENSES: 23,500 21,754.72 1 i TOTAL ALL EXPENSES 2,534,775.11 2,462,916.71 Without Debt Payment 630,029.09 1711 NET - 184,970.91 1,119.80 1,528.51 1,119.80 17.89 14,964.51 17.89 719.00 719.00 21,391.50 2,957.19 9,661.79 2,957.19 1 48 168,181 A 1 RR qA I 108.61 8.97 68.46 416.85 1 2,832.191 12,951.61 855.57 769.77 1 409.091 46.00 25.38 1 23,081.681 608.00 384.31 1 - 127.441 706.27 1035.63 398.00 3,044.85 449,009.86 371.069.26 1,528.51 1,528.51 14,964.51 14,964.51 719.00 719.00 21,391.50 21,391.50 9,661.79 9,661.79 11.80 11.80 490.00 490.00 2,165.20 2,165.20 67.33 67.33 309.84 309.84 140.00 140.00 1,587.06 1,587.06 119,156.61 119,156.61 389.42 389.42 749.26 749.26 154.48 154.48 6,283.00 6,283.00 10,535.98 10,535.98 163.96 163.96 785.00 785.00 415.55 415.55 5.30 5.30 2,351.21 2,351.21 1,079.97 1,079.97 82.06 82.06 1,075.00 1,075.00 1,000.00 1,000.00 25,070.19 25,070.19 2,280,782.38 2,280,782.38 1,063,784.91 248,752.60 102,618.33 108.61 8.97 68.46 416.85 1 2,832.191 12,951.61 855.57 769.77 1 409.091 46.00 25.38 1 23,081.681 608.00 384.31 1 - 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We estimated 250 kids! Joey took 115 pictures but most of those pictures had more than one kid. ECFE was happy with everything as well. The indoor market was a big hit too! Vendors want to do another one! • Home for the Holidays went well too. We estimated about 400 people. Unfortunately a Grinch cut and stole the Lion's extension cords for the lights but Tom G. and Wes Olson came to the rescue! As always Santa was the main attraction. • As of 1/4/12 we have 54 members who have added unlimited fitness classes to their membership. We now offer 35 classes a week! I feel we have a great bunch of reliable instructors offering a wide variety of classes. • We have 51 SilverSneakers members as of 1/4/12. For December we will receive $873 for SS member visits. • The 100 Mile Club begins again January 9 and will run through April 7. The program is free and encourages use of our indoor track. • The Weight Loss rebate program will run February 1 through April 30. • Attendance for Friendship Island over winter break was lighter than I hoped, between 7 -10 kids each day. It would be extremely helpful if we could advertise through flyers to elementary students. Candy Beniot from Community Ed would not allow us to advertise Friendship Island because it competes with Kids Castle but I have heard from several parents that Kids Castle is full during breaks. • Cahill baby number 2 is expected to arrive on July 4th. I'm confident that Friendship Island and Farmers' Market will be in good hands. And I'll be back just in time for construction! • Pam has asked me about Pickleball for seniors. I guess it's becoming really popular and senior centers in the Twin Cities are scheduling it 3 mornings a week. It's kind of a cross between badminton and ping pong. So far Pam's had about 10 requests. It would need to be in the gym in the winter and in the summer it could be at a park or in our skate /bike park. We would need equipment such as nets, paddles, and balls. Maintenance Supervisor -Brian Weldon: • Starting out in the fitness area we have had a great start on the New Year, the equipment is in good shape with just a few repairs needed. We will be sending out some of the upholstered torn benches to be repaired. We have been getting a lot of compliments on the bldg. and equipment being cleaned and machines being maintained. • Child care area and romp and stomp, an area where some attention needs to be addressed. The carpet is in need of replacement with a padded floor in the romp and stomp area and the play structure are in need of some repairs and are being addressed as I write this. • The pool area is going to be busy as we head into the busy season, the pool does have some dark areas from the manganese in the water in the deep end. We are going to try and lighten these areas up; this typically is taken care of during our down time in September, which we didn't do this year. The air quality has been an issue and we are doing what we can to eliminate the bad air until we get a new unit. • We have had the boilers tuned up for the heating season and have reduced some of the cool spots in the bldg. • Meeting rooms are becoming busier and we have refinished the floors and are touching up the walls etc. in these areas. • The new floor machine is working well for us and the time it saves to be able to get to other duties has been good. We're seeing a savings of about two hours per week with the new machine. We've adjusted part time custodian's schedules accordingly. Event Coordinator - Tricia Menth: • Got thru the holidays with flying colors. Staff did a super job and had a lot of our college kids home. Nice to have them all back working. Many new programs for them all to learn. • Have 2 chapel weddings, one reception, Pinto Assoc banquet and National Guard holiday party, and bloodmobile this month. Nice to see all the activity with normally a slower wedding /banquet month. We are also the site for the Knights of Columbus banquet in February. So nice to see them here. They were here many years ago and returning now. They were happy with our new organization liquor pricing. • Working on getting staff evals done. Have many coming up. Nice to be able to sit one on one with staff members and review and check in with them. We have a very good staff on. It's a great opportunity to review all our new programs with each employee to see where they are at with it all. • We have added two staff persons on each shift in childcare. With the new add on we are very busy. Mornings are busier than evenings now but I think the nights will catch up. We are averaging 20 -25 kids in our morning shifts. About %2 that in the evenings but I am sure that will catch up. So many are signing up for new memberships and learning of the add on. What a great feature that was for MCC. Aquatic Director - Corinne Mitchell: • Winter Swimming lessons filled up quickly again. Lessons begin on Monday January 9th. We had many students on the waiting list. I did hire a new instructor and that helped to place the kids on waiting lists into classes. • We again have two busy school -off days, Jan 16th and Feb 20th. Martin Luther King and Presidents Day are fast approaching with no snow outside yet I think we could reach full capacity in the pool!! • 1 have been very happy with the number of swimmers we are getting during the week in the day time hours. We are seeing parents and young children filling the pool in the mornings. Also new adult lap swimmers in the mornings. • Birthday Parties are busy as always. Director -Kitty Baltos: • On -Line Program registration. I was told by CSI that they expect to make enhancements to the on -line program registration early in 2012. Currently members and guests are unable to search for themselves by name. They instead need to know their member or guest number to access their system. The promised enhancement would allow members and guests to search for themselves by name with other verifying categories. To this end, we've been working on cleaning up our database for multiple entries for the same person. With our major upgrade in 2009, the system automatically recognizes duplicate names. Prior to that upgrade, the system did not recognize duplicates and therefore we have many people in our system two or more times. Our goals is to merge these duplicate files and clean up the database in preparation for the enhancements and installation of the on -line program registration. • 1 wanted to update you on a trend we've been seeing and managing lately, individuals using the facility's wifi (no problem) and our electric outlets without purchasing items at the community center. These uses have been fairly long, up to eight hours and some consuming a large amount of our internet service. The rental hallway, as a professional area, is the most obvious problem area as people loiter on benches or on the floor to access the wifi and electric outlets. We've even had individuals string their electric cords through walkways or block access to certain areas or emergency exits. Some people just bring their phone and charger here and plug in and hang out until their phone is all charged up. Whenever possible we do encourage users to move to the library or to City Hall. We get comments form members and paying customers who question the people "hanging around" the facility and is it safe for them to be there or to drop their kids off to play. To this end, I'm planning to ask our maintenance department to install outlet covers. Our wifi is a benefit to our members and guests and we want to ensure it's always fully available when they want to log on. One user we had to ask to leave, was gaming on a game that required a huge band width to play. Anyone else wanting to get on our wifi, would find it to be extremely slow, or wouldn't be able to get on at all. • We've had some difficulty with our shared use of the Chapel at the Swan River Montessori School. I don't blame them, it's their building and we're the interlopers, however, it is a part of the agreement and we do promote the Chapel as a wedding facility. We also use it for some of our programs, though less and less lately. We can talk more about it if you'd like. Know that we are trying to manage this situation but there is a lot of negativity from Swan River. Monticello Senior Center Report By Pam Loidolt, Director January, 2012 The senior center continues to be a very active and vibrant part of the community center. We are seeing many new participants, which is very exciting. We have several special events coming up at the senior center this month: • A Chili Cook -off on January 16th at noon. People bring in chili if they wish and the senior participants sample them all and vote for their favorite. • Let's Talk Wellness is 6 short (20 -30 minutes) discussions on various health topics facilitated by the Wellness Specialist from Allina Buffalo Hospital. These sessions will be held on Wednesdays from January 18 through February 22 from 12:30 -1 p.m. and there is no charge to attend. • The senior center's annual "Sunshine Luncheon" will be held on January 23 at noon. We will serve dinner and the St. Cloud Area Senior Fun Singers will perform. We hold this event each year to get a little break from winter, although this year's weather has been very mild so far (too mild for us snowmobilers (D). • Rheumatologist Dr. Seema Rizvi will be at the senior center on January 24 at 12:30 p.m. to talk about osteoporosis. He will discuss prevention, causes, symptoms and treatment. Dr. Rizvi works at the Arthritis Clinic and Medical Associates of Monticello. There is no charge for this session. • Judy Schuette from Organizing Places and Spaces will give a presentation at the senior center on Thursday, January 26 at 10 a.m. on how people can de- clutter their homes. We all tend to accumulate a lot of "stuff' and too often the burden of dealing with all that "stuff' falls on loved ones. This purpose of this session is to help people learn how to alleviate some of that burden. There is no charge for this session either. Trained AARP volunteers will once again be at the community center to help low to moderate income persons with their tax returns. This free service will be available on Tuesdays and Thursdays from February 2 thru April 12. Appointments are required and are made at the senior center. Last year 352 people had their taxes prepared at our site. This is really a great service we are able to provide to people of all ages in the community. AARP volunteers also teach defensive driving classes at our center. The classes are offered on a monthly basis and people age 55+ completing a class are eligible for a 10% insurance discount. In 2011, about 350 people participated in a defensive driving class at our center. Thanks for your interest! BACKGROUND AND REFERENCE MATERIAL — January 17, 2012 Item 4c. FiberNet collaborative marketing plans. A large number of City staff met to brainstorm some ideas to provide some ideas to FNM's marketing consultant as well as their General Manager. Some of the ideas were coupons for discounts at various City facilities and also a pro FiberNet Monticello campaign. Out of this larger group a smaller group will work more directly with Ben Ranft, the GM, to finalize ideas. I know that the Board really liked the idea of the one week free coupon and I will continue to pitch that as it appears to fit in with their overall plan. I will keep you updated as this moves forward. Item 4d. The Great Weight Rebate. Well we played around with a ton of names for the promotion and this is the one we seem to like best. It will start on February first and run through February with final weigh ins 90 days later in May. Sara put a little blurb about the program in an empty spot on the program brochure and we immediately began to have calls on the program. We'll be promoting it in the Health and Fitness section that the Times is producing, on our website, in the utility bill and using our email list. Item 4e. Community Garden 2012. Registration for 2011 gardeners will open up on February 15t and then open up to all gardeners in mid February. I'd like to try a different approach on a couple of plots. It's called Keyhole gardening. The idea is that you take a plot and create two to four (depending on size) small round garden areas. The philosophy behind this is to promote small denser gardens and a community feel as you are looking at your neighbor as you garden. I'd like your thoughts on this before I survey the current gardeners on their possible interest. O I � X 0 n Q� -" V O Pdoz H- b Cf ;9 Sri C�D ul� c L' ill (I I(W� J U� Cf �y Q) z O Q V) v E ti Q.: Lo Q) ._ O Q E L QJ .Q E ti Q.i Y Ql L O Q L a� E m 4. u U m O Ol A H :3 O O Q v � v v V L �O Qj E .� O u V v ti o pl O� O Q O L L QJ V L �O E > p u V �G O QJ � v � o Q v v v V L 4--O cu E > 0 u V v N O N O c z o) . 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IL ((D N m N F N d N H O n• n (D S V N L" 0 V T7 w 7 (D c 'n °, T N m (D " N N= = N= fD N N N F n (D C w i2° .A 07 V = N O o (D N a O cD U m n °-'' w < C w V .p �- N w iD v o Z m �- m `G n< O P 4 w T 00 p 7 C n -s fD H- C Z �" �' m — c o O m N O(D oa A7 C H m° m �D (D n O w O N 3 m m rt �i' Z 3 n n 3 o Q o as � $ wa fD — oo• 3 S 3 '« c O c— — `G O O 3 w n �p O v' m _ vn (D " H � oa o 3 ° 3 a ID O <D 00 -W �D 3 0 S o (D 0. w 7� O a EL a m 3 m n O m fl Item 5. Consideration of changes to Drop -In gym times at the community center. We began holding drop -in adult basketball more than six years ago when we noticed that Wednesday evenings were very quiet nights at the community center. We thought it would be the perfect time to do an adult only program. Obviously, the adult drop -in basketball has been very popular and so we've continued to hold this program year round. With the popularity of the Adult Drop -In basket ball, we noticed that the pool started to get busier, so we instituted the Splish Splash $2 swim from 6 pm to 9 pm on Wednesday. We then opened up the climbing wall to again handle the volume of people coming into the building. At the suggestion of the Board, we started Drop -In volleyball. We run it on Sunday morning, trying to stay out of the prime time gym use time. Unfortunately, this has not met with much success. In the fall of 2011, we began to have a large group of men coming in on Tuesday evenings to play soccer. We told them that it was open gym time, so anyone could join in their game and that they couldn't play full court if there were other people in the gym. Well this was all fine during the fairly slow fall nights and they usually were able to play full court. Now it's busy and they still want to play full court. This has caused problems for our other gym users. So the soccer guys, justifiably, asked if they could have Drop -In Soccer night. My concern is that we could literally have some type of Drop -In sport during all prime times, but then we'd never be able to open our gymnasium for those who just want to shoot hoops, or toss a baseball, or bump a volleyball, etc. One of my other concerns is that we've had to put on a gym supervisor because sometimes things would get out of hand, during basketball, and the front desk, being busy, couldn't handle it. So this inexpensive, $2 drop -in rate, got more expensive. I would propose that we do away with the Drop -In sport nights and instead have open gym during the prime time hours. Perhaps we could provide a Drop -In program when the gym is not in such high demand. I've supplied the drop in numbers for 2011. Unfortunately, the total of drop in basketball players was never counted, since members can participate in this program for free. Item 6. Consideration of 2011 Review /2012 Preview presentation for the City Council on January 23, 2012. I will have the power point presentation available at the meeting. I would like your input for any additions or deletions. I appreciate the extra set of eyes. U LU 111 d c 1 c-i N 00 N Ol 1-d e c1 N N i'i ww = ralm, 111miii INOMMIN 111 N Q1 1p Ol 1-d e c1 N N INOMMIN LOAN ft��. F-.. 111 N Q1 1p Ol 1-d e c1 N N U INNNNNI O LOAN ft��. F-.. r- zt -1 00 Ol CL c1 N N N W INNNNNI U.) eimiMK -im Ln �I�I- uD I�I�Ir. LU M O h � Ol a J ci N N N Ln �I�I- uD I�I�Ir. LU 00 1 Ln N Ol J ci N N N INNNNNI Ln �I�I- uD I�I�Ir. LU 00 1 Ln N Ol Z ri N N INNNNNI NI�I�III ILM m O r\ Ll INNNNNI NI�I�III ILM �I N I N I N I r I� N (n l0 M O a .i r,4 m 2 NINI1--iIr -I Y v v Ln m c» I I Y N a, N Ln Ln a I l O I N I - I N I N m O r\ INNNNNI a �I N I N I N I r I� N (n l0 M O a .i r,4 m 2 NINI1--iIr -I Y v v Ln m c» I I Y N a, N Ln Ln a I l O I N I - I N I N INNNNNI Item 7. Consideration of reviewing project bids and making a recommendation to the City Council. I've provided a spreadsheet of the bids from the bid opening on January 10th at 2 pm. The three lowest bidders have been identified on the right side of the spreadsheet. Wold will review the bids for any errors or omissions and at the City Council meeting on January 23`d, the Council will be asked to approve the bids and any alternates they wish to include. The original project budget from Wold Architect was proposed at 1.385 million. You'll see that all three of the lowest bidders, including all four alternates, came in under that projection. Obviously this is a good thing and I hope the Council is pleased with the bids and authorize all of the work to be done. The Advisory Board may wish to make a recommendation to be included in the Council's agenda packet on this project. C E 0 E N O � N � O @ ` E U C,j p U N c p f � N 0 a; z E @ °_ z U i- a.. 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