BCOL Advisory Council Minutes 06-03-2016DRAFT
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, June 3, 2016, 8:00 a.m.
Bridge Room, Monticello Community Center
Members Present: Mark Daleiden, Martyn Dibben, Jim Lindberg, Larry Nolan,
Wes Olson, Jessica Pedersen, Glen Posusta, Pat Sawatzke, Brian Stumpf,
Sandra Theros
Members Absent: Jim Hayes, Tom Jahnke, Scott Peterson
Staff Present: Beth Green, Brad Harrington, Stacy Marquardt, Marc Mattice,
Tom Pawelk, Angela Schumann
Others Present: Tim Hennagir, Monticello Times; Graham Sones, SGA Group
1. Call to Order.
Chair Martyn Dibben called the meeting to order at 8:06 a.m. and declared a quorum present.
2. Consideration of approving minutes from May 6, 2016 meeting.
MARK DALEIDEN MOVED TO APPROVE THE MINUTES FROM THE MAY 6, 2016
REGULAR MEETING. MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED
UNANIMOUSLY, 10 -0.
3. Consideration of adding to and approving the agenda.
A. Beach Bath House Design.
MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDITIONAL
ITEM AS NOTED. MOTION SECONDED BY SANDRA THEROS. MOTION CARRIED
UNANIMOUSLY, 10 -0.
4. Review Schematic design of four - season rental facility.
Marc Mattice reviewed the four- season rental facility architectural design presented by Larson
Associates of Buffalo. This building will go in place of the old chalet building to be torn down.
The new building will include restroom facilities, a storage area, a gathering room (keeping the
existing fireplace) and adding a kitchenette with an optional deck overlooking Bertram Lake. The
basement will not be finished at this time or accessible to the public. The building size is planned
to be 30' x 50'. Mattice said the facility would be available to rent out for meetings, weddings,
programming, school groups and teams, etc. This is a county project that it will be funded with
the Phase I Development Grant. Mattice said he is looking for an approval to recommend
developing construction specs, which will also include the building demolition with the goal to bid
the project in July. A few changes to the design were suggested such as enlarging the entryway
vestibule to create a larger porch, a patio door added to the lake side, shaker shingles and cultured
BCOL Regional Park Advisory Council Meeting Minutes: June 3, 2016
stone wainscot accents around the outside and wood looking hardy board siding. Mark Daleiden
said that he would like to see a better drawing with the discussed changes. Mattice will email out
the revised drawings to the council for review.
MARK DALEIDEN MOVED TO PROCEED WITH THE PROJECT PENDING REVISED
DRAWINGS BASED UPON DISCUSSED CHANGES TO BE EMAILED TO THE
ADVISORY COUNCIL AND IF NECESSARY THE PARK USE COMMITTEE
COULDMEET AND FINALIZE. MOTION SECONDED BY PAT SAWATZKE. MOTION
CARRIED UNANIMOUSLY, 10 -0.
5. Access and parking construction bid process — update.
Marc Mattice provided an update on the access road and parking construction bid process. The
bid proposal went out last week and the bid deadline is Friday, June 17th at 11 am. Bids will be
reviewed and awarded from there. The Wright County Highway Department helped with design
and cross sections so there are no engineering fees. Construction will start after Labor Day.
6. Discuss and take action related to proposed demolition of two old YMCA facilities.
Marc Mattice said that he received proposals for the demolition of two old YMCA facilities. On
the south trailhead as you walk up the trail towards the water control structure on the right there is
an old tan office building with a concrete foundation and full basement, and as you continue to
walk there is the old beach house and bomb shelter. The demolition proposals are for complete
removal of these structures and restoration of the area. Three proposals were received with the
lowest being from Schluender Construction for $6,100, which includes complete removal and
restoration. Mattice said the estimated project timeline is 3 to 4 days for complete demo, removal
of debris and grading. Angela Schumann talked about taking pictures to document what is there
and to document the progress for the future. Jim Lindberg said there are some photos that Camp
Director Devin Hanson had taken and he will share those. Mattice said project costs will be paid
for out of the County Parks Budget for improvements in the park.
BRIAN STUMPF MOVED TO ACCEPT THE PROPOSALS AND AUTHORIZE THE
CONTRACT FOR DEMOLITION TO SCHLUENDER CONSTRUCTION OF MONTICELLO
BASED UPON THEIR LOW PROPOSAL OF $6,100 FOR COMPLETE REMOVAL AND
RESTORATION. MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED
UNANIMOUSLY, 10 -0.
7. Mountain bike trail sculpture proposal.
As discussed at the May meeting, Marc Mattice stated the County received a request from a
sculpture artist who has secured a $10,000 grant to create a sculpture which must be made for a
public partner with a public unveiling to meet the grant requirements. The artist's design will be
creating a life -size white tail deer made up entirely of stainless steel bike parts and components.
The sculpture would be secured to the ground with a concrete footing. The artist is also an avid
mountain biker and the former trail steward of Hillside Park in Elk River. She has created a
sculpture for that trail and it has been very popular. If approved, she will begin designing the
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BCOL Regional Park Advisory Council Meeting Minutes: June 3, 2016
piece in July for placement by December 2016. The MORC group has seen the artist's work and
they are in favor of the idea. Mattice distributed a sketch of the proposed sculpture for review by
the council and stated that the idea is to place the sculpture on the trail near the newly rebuilt
esker section so park goers will be able to see it as they are hiking or mountain biking, and will
be able to pull over and take some pictures. Jim Lindberg brought up concerns about the
sculpture taking away from true nature and that the vision of the passive area of the park is for
park goers to experience a real deer on the trail and not a manmade deer out of metal parts.
Further concerns included the potential to open the door to other artists, which could draw away
from the idea of getting back to nature while visiting the park. Lindberg suggested the council
take the time to do more research to see if that is the direction they want to go for the park.
BRIAN STUMPF MOVED TO DENY WORKING WITH THE ARTIST TO PLACE A
METAL SCULPTURE AT THE BERTRAM CHAIN OF LAKES REGIONAL PARK.
MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED, 9 -1. OPPOSED, WES
OLSON.
8. Athletic field complex update.
Angela Schumann said that the land alteration permit was brought to the County Board and has
been approved. This will allow the City to begin the interim improvement process to comply
with the grant requirements. Tom Pawelk will be submitting RFP's for the project to select the
lowest responsible quotes for the work to be completed. Monticello Parks staff will do some
work in -house while other work that is contracted will be inspected by City staff. The project is
expected to begin in July and wrapped up in August, with playable greenspace by June 2017.
This will be brought to the City Council for authorization to advertise for bids.
Schumann said the conversion process for the Xcel Fields is moving along and the city has
gotten the appraisals for the 27 acres and the Xcel Fields and those appraisals have been
forwarded to the DNR. Now the city has to work with the DNR to determine whether or not they
will still allow the conversion due to the significant difference in value of the two parcels.
Schumann explained that the Xcel property appraised significantly higher at this time because
the ballfields are in the city limits with municipal services, and located directly on the interstate,
while the 27 acres is currently agricultural land in the township so the value today is much lower.
The city is drafting a letter to the DNR explaining that Bertram as a resource promotes a much
better recreational opportunity to a larger regional market so the hope is that the DNR will see
that value and take that into consideration. Either way, staff is still recommending to move
forward with the split. The City Council will be asked to go to the MOAA to split that 27 -acre
piece and make it part of the athletic park.
9. Continued discussion of ownership or additional lands.
Marc Mattice noted that at a previous meeting it was the consensus of the council to review all
future land purchases on a case -by -case basis concerning individual or joint ownership between
the City and County. Mattice asked about the 27 acres (for the ballfields) and if there was a City
Council recommendation on joint ownership. Schumann said the council's initial reaction on the
27 acres was for it to remain individually owned by the city. The consensus is for the ownership
BCOL Regional Park Advisory Council Meeting Minutes: June 3, 2016
to be brought to the City Council for a formal recommendation so Schumann said she will bring
it to the council on June 27th. Schumann also noted that the City Council will consider the 3 -acre
parcel purchase for joint ownership on June 13th, which is a $9,000 commitment from the city.
10. Bertram Blast update.
Brad Harrington said the Bertram Blast Triathlon is doing well and there have been
approximately 70 pre - registrations for the event so far. Early registration is now over so the fees
have increased. Harrington said all the coordinators have been identified and have been brought
in to work on the logistics for their sections. The race is in the production phase at this point
with the trail maps just being completed so they should be posted online soon. Volunteers are
still needed and should contact Harrington or Kitty Baltos if interested. The event will be held
on Saturday, July 23rd at 6am. All details can be found on the website at www.bertramblast.com.
11. YMCA Camp Manitou Update.
Brad Harrington said they are doing training and orientation this week with their staff. The
YMCA public open house will be held on June 18th from 1 -4pm. The event is free to the public.
Everything will be open including the splash pad, ropes course, arts & crafts, canoeing, and food
and refreshments will be served. Details can be found on their website at
www.daycampmanitou.org.
Included for review in the agenda packet is the current rate sheet for rentals at the camp as well
as public pool use swimming lessons. The YMCA is marketing as a full- service rental facility
subject to camp and staff availability. Rental rates include one chaperone per 10 youth ages 17
& under. All questions should be directed to Camp Director Devin Hanson at 763 -592 -5515 or
by email at devin.hanson(dymcamn.org. However, the public can contact Wright County Parks
directly for rental of the picnic shelters.
12. Friends of Bertram update.
Jim Lindberg said the Friends have not met since January so there has not been a cleanup date
set. The new Friends brochure has been printed which highlights the summer programs at
Bertram offered by the Monticello Community Center. The program brochure will be distributed
during the Walk & Roll event in Monticello on June 11th, where the Friends will have a booth.
13. Discussion of added items.
A. Beach Bath House Design: Graham Sones reviewed and discussed the beach bathhouse
sketches from Busch Architects noting that it is just a rough sketched idea of how the
building may look. The estimated cost is around $230 /square foot, not including grading,
HVAC, etc. Discussions centered on the necessity for such a steep pitched roof design and
Mattice noted that the sketch is simply a general architectural rendering of the type of
building it could be and how it could look but is not the actual design.
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BCOL Regional Park Advisory Council Meeting Minutes: June 3, 2016
The approval from the council would be to move forward with the RFP process for
architectural services and the chosen company would provide three actual designs for
consideration with plans to build in 2017. Mattice said the architectural services are funded
through the CIP at the county and the construction is funded through the Phase I
Development Grant. The YMCA's share of the construction cost is approximately 35 %.
MARK DALEIDEN MOVED TO AUTHORIZE APPROVAL FOR AN RFP TO SELECT
AN ARCHITECTURAL FIRM TO CREATE DESIGNS FOR THE BEACH BATH
HOUSE AND COME BACK TO THE ADVISORY COUNCIL FOR REVIEW AND
APPROVAL. MOTION SECONDED BYSANDRA THEROS. MOTION CARRIED
UNANIMOUSLY, 10 -0.
14. Schedule Next Meeting.
MARK DALEIDEN MOVED TO RESCHEDULE THE NEXT REGULAR BCOLAC
MEETING TO JULY 8TH. MOTION SECONDED BY LARRY NOLAN. MOTION
CARRIED UNANIMOUSLY, 10 -0.
15. Adiourn.
Recorder: O`ð &rmv
Administrative Assistant
Approval Date: July 8, 2016
Attest:
M n, BC AC Chairman
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