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BCOL Advisory Council Minutes 01-03-2014MINUTES BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL Friday, January 3, 2014 8:00 a.m. Bridge Room, Monticello Community Center Advisory Council Members Present: Mark Daleiden, Martyn Dibben, Jim Hayes, Clint Herbst, Tom Jahnke, Jim Lindberg, Larry Nolan, Wes Olson, Glen Posusta, Pat Sawatzke, Sandra Theros, Lyle Trunnell Advisory Council Members Absent: Pete Stupar Staff Present: Angela Schumann, Marc Mattice, Tom Pawelk, Jeff O'Neill, Stacy Marquardt, Kitty Baltos Others Present: Tim Hennagir, Monticello Times, Graham Sones 1) Call to order Martyn Dibben called the meeting to order at 8:00 a.m. and declared a quorum present. 2) Election of Officers — Chair and Vice Chair PAT SAWATZKE MOVED TO NOMINATE AND ELECT MARTYN DIBBEN AS CHAIR OF THE BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL. MOTION SECONDED BY LARRY. MOTION CARRIED UNANIMOUSLY 12 -0. SANDRA THEROS MOVED TO NOMINATE AND ELECT GLEN POSUSTA AS VICE CHAIR OF THE BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL. MOTION SECONDED BY PAT SAWATZKE. MOTIONED CARRIED 11 -1, OPPOSED BY GLEN POSUSTA. 3) Consideration of approving minutes from December 6, 2013 Meeting JIM LINDBERG MOVED TO APPROVE THE MINUTES OF THE DECEMBER 6, 2013 MEETING WITH THE CORRECTION LISTED BELOW. MOTION SECONDED BY SANDRA THEROS. MOTION CARRIED UNANIMOUSLY 12 -0. Pat Sawatzke clarified that it was not Ducks Unlimited that received the funding to drain down Pelican Lake but rather the DNR and the minutes will be corrected to reflect this change. Bertram Regional Park Advisory Council: January 3, 2014 4) Consideration of adding to and approving agenda A. Item #5 to be tabled until February B. February and April meeting dates and/or location changes C. Remove Item #9 SANDRA THEROS MOVED TO APPROVE THE AGENDA AS POSTED WITH THE CHANGES AS INDICATED. MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED UNANIMOUSLY 12 -0. 5) Frostbite Challenge (Continued from December 6, 2013) Item tabled until February meeting. 6) Discussion on the establishment of Bylaws Marc Mattice distributed a set of proposed bylaws for the group. Angela Schumann noted that BCOL Advisory Board has not been officially adopted by ordinance by the City Council or the Wright County Board of Commissioners. Both Marc and Angela stated that it is important to establish guidelines for the group and create a formal organizational structure. The group will need to be officially named as part of the resolution adopting the ordinance to create the group. WES OLSON MOVED TO NAME THE ORGANIZATION THE BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL. MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED UNANIMOUSLY 12 -0. The articles of the bylaws were reviewed and discussed. Changes will be made accordingly and the updated resolution will be brought back to the next meeting for approval. 7) Discussion of establishing a Memorandum of Understanding between Wright County and the City of Monticello related to development, operations, and maintenance Marc Mattice indicated there is an MOU in place between the City and the County in regard to the purchase of the property and property ownership at the park; however, the maintenance and operations of the park need to be clarified as to who is responsible for each area of the park. The concern is that there may be disputes between the City and the County if this is not detailed in writing. MARC DALEIDEN MOVED TO HAVE CITY STAFF, COUNTY STAFF AND APPOINTEES PUT TOGETHER A MEMORANDUM OF UNDERSTANDING FOR DEVELOPMENT, OPERATIONS AND MAINTENANCE AT THE PARK. MOTION SECONDED BY PAT SAWATZKE. MOTION CARRIED UNANIMOUSLY 12 -0. 2 Bertram Regional Park Advisory Council: January 3, 2014 8) Update on acquisitions for Phase 5 and 6 Marc Mattice updated the group on the Phase 4 land acquisition which closed on December 17th. This acquisition now brings the park total to 558 acres and includes the Bertram Lake access. Clint Herbst noted that the YMCA has agreed that all the property can now be signed for "No Motorized Vehicles ". Furthermore, it will be important to input a surface use ordinance for enforcing "No Motors" on the water. Marc will work with the county attorney to begin that process. Maps were distributed which indicate Phase 5 and Phase 6 acquisitions for the parkland. The funds are in place from the Outdoor Rec Grant for Phase 5, which includes 40.17 acres for the future athletic complex. Angela Schumann indicated that the appraisals are complete for the acquisition, so it is ready to go. The goal is to close on the acquisition in June. Angela indicated that the grant specifies a timeline for the improvements for public recreation. The complex will begin in phases to meet these requirements and Tom Pawelk will implement a Phase 1 interim plan which will not conflict with the overall design. The Athletic Field Subcommittee will be looking into utilizing a portion of the city owned property to the north which may change and shift the design to allow for more of a buffer zone between the active and passive areas of the park, as well as a buffer for the future camping area. Angela said that they will begin new applications through the Outdoor Rec Grant for further land acquisition for completing the athletic complex. Marc explained that for Phase 6 a grant for $1.9 million was received and the City and County have agreed to a local match $472,000 /each. This acquisition is approximately $2.8 million and includes a total of 124 acres. Angela indicated that there are a number of things that need to be put in place in order to close on Phases 5 & 6 for both the YMCA and the City /County. Marc said that they will have meetings set up to work out the details for the closing. 9) Athletic Field Subcommittee Report A. Taken off agenda. 10) Friends Update Angela Schumann said that the Friends Core Committee will meet quarterly with the first meeting on January 17, 2014. Angela said there is one (1) returning member and two (2) new members. A Board of Directors and Officers will be appointed at this meeting. Events will be formalized including one event /quarter. 3 Bertram Regional Park Advisory Council: January 3, 2014 11) Discussion of added items Due to scheduling conflicts at the MCC, the February meeting will be moved to the North Mississippi Room. There is a trade show taking up all of the rooms at the same time as the April meeting. That meeting date /location will be looked at during the next meeting. 12) Next meeting scheduled for Friday, February 7, 2014 The next regular meeting is scheduled for Friday, February 7, 2014, at 8 a.m. at the Monticello Community Center but has been moved to the North Mississippi Room as the Bridge Room has been booked with another event. 13) Adiourn MARK DALEIDEN MOVED TO ADJOURN THE MEETING AT 9:30 A.M. MOTION SECONDED BY SANDRA THEROS. MOTION CARRIED UNANIMOUSLY 12 -0. Recorder: Cgah &rew Administrative Assistant Approval Date: February 7, 2014 Attest: BCOL C * Lfai4on eTa Schumann