FiberNet Advisory Board Minutes 11-17-2009FIBERNET MONTICELLO ADVISORY BOARD
Tuesday, November 17, 2009
6:00 p.m.
Voting Members:
Non - voting Members
Guest:
Wayne Nehrenz, Jon Morphew, Clint Herbst, Glen Posusta,
Roxanne Bakula
Jeff O'Neill, Don Patten
Vicki Leerhoff, Megan Barnett
1. Call to Order
Vice President R Bakula called the meeting to order at 6:00 p.m.
2. Approval of Minutes
Minutes for the November 2, 2009 meeting were reviewed. A motion was made by
W Nehrenz and seconded by J Morphew to approve the minutes as written.
Motion was carried. Honorable Mayor Herbst joined and led the meeting beginning
at 6:06.
3. Updates to Agenda
• Authorization for Installation on Line - R Bakula shared that she had heard
concerns from potential consumers that the on line installation authorization
form was confusing. It was decided to change this to be easier to understand.
• Remove item 6 as B Stauffer is not available - D Patten reported B Stauffer
was not available as his father had passed away and would report this
information next meeting.
4. Marketing Campaign - M Barnett presented options for truck wraps. It was discussed it
would be helpful to ask current quotes for references and an example of other
businesses they have done.
5. Signage - M Barnett presented a couple of options for signage at the Business Office.
Signage on top of current sign structure was discussed. A motion was made by R
Bakula, seconded by J Morphew to get a quote for a box type of sign for on top of the
current structure. Motion passed.
6. FNM Email Accounts - D Patten presented the option of having email accounts setup for
each Advisory Board member, rolling into existing accounts. M Barnett will set up.
7. Business Office Repo - V Leerhoff presented the current Business Office activity
numbers. They included; 1283 total Authorizations, with over 160 phone calls and 40
walk -ins since last meeting.
8. Late Authorizations - D Patten led the discussion of how long, drops should be free in a
specific neighborhood or LCP. It was suggested we shut off the "free drop" once we
move out of a given construction area. Several attempts to contact citizens will
include post cards and phone calls.
9. FNM Expenditures - D Patten shared the current run of FNM expenditures, emphasizing
we are running well within projected costs. A motion was made by G Posusta,
seconded by R Bakula to recommend to the City of Monticello Council to approve
payment of the presented expenditures as documented. Motion carried.
10. Job Description of Sales/Marketing Position - D Patten presented the need for a dedicated
Marketing position. HBC has offered to provide 2 Part Time Marketing experts
which is a %: time position equivalent, dedicated to FNM. After discussion, W
Nehrenz made a motion, seconded by R Bakula, to accept a'' /z time Marketing
individual from HBC on an interim basis for no less than 3 months. Following the 3
month period reevaluation of the situation and need will be considered.
Discussion was also held to hire a Full Time Sales Account Manager. This will go
before the Personnel Committee and then to be approved by the City Council. R
Bakula made a motion, seconded by W Nehrenz to move forward to hire and repost
Sales Manager Position
11. Security at HeadEnd Building —D Patten presented the need for a security camera
system at the Head End. He is presently getting quotes.
12. Construction Update — D Patten presented the current status. CSI & Avail will be
onsite 12/7/09 to install the video switch. Testing will begin in late December and as
a retail offering following successful testing.
13. Adjournment
A motion was made by J Morphew, seconded by G Posusta to adjourn the meeting,
motion passed. Meeting adjourned at 8:20