MCC Advisory Board Agenda 09-15-2015COMMUITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, SEPTEMBER 15, 2015
4:30 PM — RIVER ROOM
Board Members: Jennifer Bethke -Vice Chair, Darren Paumen, Heath Bird and Brian Stumpf
Staff Members: Kitty Baltos- Director
1. Call meeting to order.
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes of the August 16, 2015 regular meeting.
4. Update items:
a. Review facility usage through August 2015.
b. Suggestion box items.
c. General updates, Kitty Baltos
5. Old Business:
a. Alcohol at the ball fields
b. Staffing update
c. Fitness Center mechanical options
6. Consideration of accepting the resignation letter from Sandra Theros from the Board and
appointing her to represent the Advisory Board as the Liaison to the Berttram Advisory Council.
7. Consideration and recommendation to the Council of the 2016 -2017 Caterers /Liquor providers
for the community center banquet facilities.
8. Adjourn
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
JULY 21, 2015
Board Members in Attendance:Jennifer Bethke -Vice Chair, Heath Bird and Darren Pauman
Board Members Absent: Sandra Theros -Chair and Brian Stumpf
Staff Members in Attendance: Kitty Baltos- Director
1. Meeting called to order by Vice Chair at 4:28 pm
2. Consideration of adding items to the agenda. Minimum wage update if time.
3. Consideration of approving the minutes of the June 16. 2015 regular meeting. MOTION by Heath Bird to
approve the minutes as submitted, SECOND by Jennifer Bethke, MOTION PASSES unanimously.
4. Update Items. Tabled to August 2015 meeting.
5. Consideration of preliminary budget for 2016.
a. Membership Rate Increase, Director's recommendation to raise on the family rates at this time up
to $50 for regular and $45 for resident. Discussion by Vice Chair to perhaps consider $55 for
regular. Matter TABLED to August meeting when full Board available.
b. Reduced pool hours. No discussion.
c. Childcare Add On Increase, MOTION by Darren Paumen to increase the Child Care Add On to $8
per child per month effective January 1, 2016, SECOND by Jennifer Bethke, MOTION PASSES
unanimously.
d. Other Revenue Items for increase. No further discussion.
e. Purchase Requests. No discussion.
6. Added item: Minimum Wage Increase, Council Agenda Item. Discussion on dissenting opinion. Item is on
the City Council with two alterntives July 27, 2015.
7. Meeting adjourned at 5:20 pm
Date Approved:
Attest:
Kitty M. Baltos— MCC Director
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COMMUNITY CENTER ADVISORY BOARD
SUGGESTION BOX ITEMS
SEPTEMBER, 2015
MAIN HALLWAY SUGGESTON BOX:
• Get your lifeguards to pay attention and be where they are supposed to be too!
• Don't allow little kids from Tuesday night tumbling /wrestling class to run around the gym
unsupervised when their class is over for the next hour.
• The women's locker room is too hot. It's very uncomfortable to get ready after a workout when
you're still sweating.
• I weight myself everyday I'm here, virtually every day. The manual scale and electronic scale are
over 2# different. Both types should be regularly calibrated.
• Took my kids swimming evening of 8/26. Pool was supposed to be closing at 9 pm. Life guards
turned off splash equipment and rudely told us we had to leave at 8:54 pm.
• Could you please indicate on the walking track what lanes are for, (walk, passing, running) And
would it be possible to indicate that people shouldn't walk as doubles (side by side). It really is
rather dangerous for other walkers.
• For silver gum ball, you should have 1 choice of healthy foods. 1 apple, orange or banana, or
bagel with cream cheese, cottage cheese or salad.
FITNESS CENTER SUGGESTION BOX:
• Still waiting for the sauna.
• C -11 still isn't fixed. Precor AMT machine
• Shoulder press #21 needs to be lubricated or adjusted. Selectorized Shoulder press.
• Your guy should put in paper towels in the weight room where the bench press is at.
4C. General Updates— Kitty Baltos September 2015
• On August 26th the Community Center's data "migrated" to CSI's database on the Cloud. There have been
a few hiccups since we migrated but CSI has worked diligently to make them right. The actual program
didn't change, just where our data is stored, so there was no re- training for the staff. I needed to
recommit to CSI for one year because (1) we weren't ready to commit to another software program, (2)
they've made some enhancements that will hopefully entice me to stay and (3) the monthly tech support
for non - hosted sites was really high and not reasonable to pay for any length of time.
• We are critically low on employees. Specifically for all daytime positions and the climbing wall. We are
planning a job fair for Thursday September 20 and Saturday September 26th. We will have to close the
wall during one of its normal hours and we're most likely going to have to cancel a climbing wall birthday
party due to no staff. It seems that weekly we are scrambling to find staff to cover shifts, with one of us
managers as a last resort option. We had to beg some wonderful volunteers to help us put the movie
screen up for our last movie or we would have had to cancel the movie. I got to tell you, it's keeping me
up at night!
• The Blazin' Thru Bertram /Phillip LaVallee Memorial Run was fantastic. It was a hot day, but everyone was
off the course by 10 am. They were still pretty sweaty and we had one medical emergency for a person
who overheated, but in general everything went really well. We had 215 runners /walkers registered and
189 finished the course. (So 26 no shows)
• Friendship Island went really well this year. I'll have financial information at the next meeting. I think
Sara felt that without additional space, she needs to cut back the enrollment slots. She expanded
enrollment this year and she indicated that it was just too hard. But the staff did a good job managing the
kids. I have not heard any complaints as yet.
• Fall softball started at the end of August with six teams. We're excited to announce that our Adult Flag
Football leagues went. They started on the 9th and Leanne said that there were a couple of startup pains,
but they were not significant and resolved pretty quickly. Leanne has done a great job looking at options
for more and different leagues. This is one area that we could really beef up our revenue.
• 1 am reviewing the budget closely. We are currently at 80% expense recovery rate. I need to find either
$97k savings in expenses or $82k in additional revenue. So I am combing over the budget with a fine
tooth comb. Unfortunately I had already under estimated our possible expenses, though I'm hoping
we're dead on with our revenue expectations I definitely didn't over estimate them.
5A. Alcohol at the Ball Fields.
Leanne Holker, our League Manager, has been pretty proactive at researching why our league numbers
are so low. She seems to be finding that more and more teams mention the ability to bring their own
beer to other locations; Annandale, Hanover, Elk River and St. Michael /Albertville.
We do have a nicer facility than all of those towns, but we're still seeing low registration. We've talked
about possibly letting teams bring their own beer to the adult league nights. The City Ordinance for
Liquor restricts alcohol on public land in the City of Monticello. We cannot find any ordinance change
that allows them to drink alcohol which has been happening for more than a decade.
If we were to allow alcohol at Adult nights, it would require a change to the ordinance. If this was done
• We would no longer operate a concession stand at the ball fields.
• We would have vending machines installed inside the current concession stand for all park
renters; adult leagues, youth baseball and youth football.
• We would incorporate some of the equipment into the community center's concession
operations or banquet facility. Anything we did not need at MCC, we would sell.
• We would want to bring this up to the Park Commission before we took any recommendation to
the City Council.
54,
CHAPTER 2
LIQUOR
SECTION:
3 -2 -1:
Provisions of State Law Adopted
3 -2 -2:
License Required
3 -2 -3:
Application for License
3 -2 -4:
License Fees
3 -2 -5:
Granting of Licenses
3 -2 -6:
Persons, Ineligible for license
3 -2 -7:
Places Ineligible for License
3 -2 -8:
Conditions of License
3 -2 -9:
Days and Hours of Sales
3 -2 -10:
Restrictions on Purchase and Consumption
3 -2 -11:
Revocation
3 -2 -1: PROVISIONS OF STATE LAW ADOPTED: The provisions of Minnesota
Statutes. Chapter 340 AND 340A, with reference to the definition of terms,
applications for license, granting of license, conditions of license, restrictions on
consumption, provisions on sales, conditions of bonds of licenses, hours of sale,
and all other matters pertaining to the retail sale, distribution, and consumption of
intoxicating liquor are hereby adopted and made a part of this chapter as if fully set
out herein, except as modified herein.
3 -2 -2: LICENSE REQUIRED: No person except wholesalers or manufacturers to the
extent authorized under state license shall directly or indirectly deal in, sell, or keep
for sale any intoxicating liquor without first having received a license to do so as
provided in this chapter. Licenses shall be of three (3) kinds: (1) "On- sale"
license, (2) "Off- sale" license, and (3) Club licenses.
3 -2 -3: APPLICATION FOR LICENSE:
(A) Every application for a license to sell liquor shall be verified and filed with
the Clerk. It shall have stated the name of the applicant, age with such
references as may be required, citizenship, whether the application is for an
"on- sale" or "off- sale ", the business in connection with which the proposed
license shall operate and its location, whether applicant is owner and
operator of the business, how long that business has been at that place, and
such other information as the Council may require. In addition to
containing such information, each application for a license shall be in the
form prescribed by the Liquor Control Commissioner and the City. Each
application for a license hereunder shall be accompanied by a cashier's
check in the amount adopted by the City Council which shall not be subject
to refund and shall be paid for the purpose of defraying the expense of
MONTICELLO CITY CODE TITLE III / Chapter 2 / Page I
(C) No liquor shall be sold or consumed on a public highway or in an
automobile.
(D) No person shall consume any intoxicating liquor on any public land in the
city of Monticello except by special permit granted by the City.
(#513,4/12/10)
3 -2 -11: REVOCATION: The Council may suspend or revoke any liquor license for
violation of any provision or condition of the provisions hereof or any state law
regulating the sale of intoxicating liquor or any false statement in the application.
MONTICELLO CITY CODE TITLE III / Chapter 2 / Page 5
ITEM: 2B. STAFFING UPDATE
Hires /Departures 2014 Hires /Departures 2015
MONTH
ON
OFF
Jan
2
0
Jan
1
2
Feb
0
0
Feb
1
1
Mar
3
0
Mar
0
0
Apr
1
1
Apr
0
1
May
3
0
May
0
3
Jun
1
2
Jun
1
1
Jul
0
0
Jul
3
1
Aug
4
3
Aug
5
4
Sep
0
1
Sep
1
4
Oct
9
3
Oct
0
0
Nov
5
3
Nov
2
0
Dec
4
3
TOTALS
46
33
Concerns:
MONTH
ON
OFF
Jan
2
4
Jan
1
3
Feb
2
3
Feb
1
1
Mar
0
2
Mar
5
3
Apr
3
3
Apr
0
3
May
0
1
May
2
5
Jun
8
8
Jun
1
4
Jul
2
2
Jul
3
1
Aug
2
0
Aug
3
2
Sep
4
6
Sep
Oct
Oct
Nov
Nov
Dec
TOTALS
39
51
• We are finding that we have to close amenities (i.e. Climbing Wall) because we have no available staff.
• We are not getting applications for adult employees which we use for Front Desk opening, Lead Guest Service,
daytime childcare attendant, daytime climbing wall attendant (Groups), Life Guards, Slide Attendants and
Custodians.
• We are paying on the low end for adults, however, there are so many opportunities available in the community
we are just not getting the applications, I believe regardless of our pay level.
• Restriction on hours to ensure that we don't have to go onto pay equity program for the City. This is an average
of 14 hours per week. For some this is great, they just want a part time job and a little extra cash. Some want
more than just a little part time job so more hours so they are able to make more money.
Possible Incentives:
• Childcare workers are able to bring in your children while working.
• Reduced membership rates. (6% discount with City Corporate Membership.)
• PERA account started. This can be a plus and a minus. The minus is for those who just want to make extra cash,
they lose .59 cents for every hour that they work which goes towards PERA.
5C. Fitness Center Mechanical Options
For Discussion:
I have some budgetary options for you to look at for supplementary cooling ventilation for the fitness area
Option #1- (Best for long term)- Replace existing AHU 8 with larger 12.5 to 15 ton system and additional ductwork to
accommodate increased capacity and fitness area needs. This would get the existing AHU 8 upgraded which is showings
signs of deterioration from being exposed to pool environment in mechanical room. Includes new AHU, condensing
unit, ductwork, roofing, electrical, registers, grilles, hole cutting, new control sensors, actuators, city permit, mechanical
plan.
Ball park budget price- $133,000.00
Option #2- (Good solution for adequate cooling and ventilation) Add RTU with 7.5 - 10 tons cooling capacity to fitness
area. Also includes new exposed spiral ductwork in fitness area corridor with supply grilles. Also includes gas piping to
new unit, Bacnet interface for controls, start up check out, roofing work, structural, mechanical engineering, permit,
sheetmetal ductwork.
Ball park budget price $56,000.00
Option #3- (Economical solution with marginal results, no ventilation improvement), Add 3 ton ductless cooling unit at
end of corridor fitness area. Speed up AHU #8 as much as possible. Electrical included
Ball park budget price - $15,000.00.
Notes:
Option #1 and #2 best for long term which would improve cooling and ventilation needs. All prices ball park.
Let me know if you have any questions or if you think of any other items. I can stop by sometime and go through ideas
with you.
Thanks,
Terry Bottema
HVAC Project Consultant
McDowall Comfort Management
Phone - 320 - 203 -9336
Fax- 320- 203 -2530
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Comfort Monagement.a,xi
September 4, 2015
Kitty Baltos
Monticello Community Center
505 Walnut Street
Monticello, MN 55362
Dear Kitty,
I regret to inform you that I will have to step down from the Community Center Advisory Board effective
immediately. It has been a pleasure to serve on this board for many years and I have been fortunate to
do so. You are an asset to our community and I will continue to support you and your staff. You do an
excellent job for the City of Monticello.
Sincerely,
Sandra Theros
Item 7. Consideration and recommendation to the Council of the 2016 -2017 Caterer /Liquor Providers for the
Community Center banquet facilities.
The RFP's were due in on September Vt and we'll be requesting that you recommend five caters and liquor
providers to the Council for approval. They are:
• Russell's on the Lake
• Cornerstone Cafe
• A Catered Event (Big Lake)
• Von Hanson's Catering (Monticello)
• Creekside Catering (Silver Creek Township)
A Catered Event and Von Hanson's do not hold liquor licenses, however, after extensive research we found that
they can partner with a liquor provider locally to provide service to MCC. They will partner with Russell's,
Cornerstone or Creekside for their liquor service, not an outside provider. This will be there responsibility to
ensure that both parties are available before they commit to one of our customers. Our new City Clerk, Jennifer
Schreiber, has been so helpful on ordinance review.
We did call Pancho Villa, to whom we sent an RFP, to find out if they were going to submit and Ivan Cardenas, one
of the owners, said that his wife Kristina took care of this and he'd have her call if she was interested. I never
heard back from her.
We sent an RFP to Chatter's who has requested to be included a number of times. Before the 11 of September,
Tricia also emailed the RFP to the owner Richard Brendsel with no response back. She also dropped another copy
of the RFP off for Brooke Stephens the catering manager. Tricia called her on September 1't to see if they were
going to submit. She admitted that she'd been too busy to look at it. So Tricia told her to get the information to
her by Friday the 4th. On Friday the 41h Brooke called and said that she hadn't completed the form, so Tricia again
extended the deadline to Tuesday the 8th. We never heard back from her after that. At this point, I would be
concerned about their customer care if they were on our list.
We did send a thank you letter to Stephens Catering (Princeton) and Henry's Catering (Foley) letting them know
that we are requiring local participation as per our City Council's request.
Tricia has and maintains their caterer's license and insurance information for our records.