MCC Advisory Board Agenda 06-21-2016COMMUNITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, JUNE 21, 2016
4:30 PM RIVER ROOM
Board Members: Darren Pauman- Chair, Heath Bird -Vice Chair, Jennifer Bethke, Bonnie Stromberg
and Brian Stumpf
Staff Members: Kitty Baltos- Director
1. Call the meeting to order.
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes of the May 17, 2016 regular meeting.
4. Update items:
a. Usage through May 2016
b. Manager's Update
c. Suggestion box items
5. Old Business:
a. Friendship Island
6. Discussion and recommendation to Personnel Committee on part time employee wages.
7. 2017 Budget review:
a. Grandfather rate increase review.
b. Purchase requests from other managers.
8. Adjourn
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
MAY 17, 2016
Board members present: Heath Bird -Vice Chair, Bonnie Stromberg and Brian Stumpf
Board members absent: Darren Paumen -Chair and Jennifer Bethke
Staff members present: Kitty Baltos- Director and Sara Cahill- Program & Operation Coordinator
1. Meeting called to order by Vice Chair Heath Bird at 4:30 pm.
2. Consideration of adding items to the agenda. No items added.
3. Consideration of approving the minutes of the April 19 2016 regular meeting Unable to approve with
Board members absent who were in attendance at the previous meeting.
4. Update Items:
a. Reviewed facility usage numbers up in April 12.5% compared to April 2015.
b. No suggestion box items were available.
5. Old Business:
Sara Cahill provided information on additional expenses identified; facility rent and transportation
costs. The Board, while disappointed by the reduced revenue, agreed that the cost should remain
at $20 per day with 20 children. This item will go to the City Council the first meeting in June.
6. Consideration of request from pickle ball players to close the gym during schedule pickle ball times After
discussion on pickle ball and the numbers of people attending, the Board's consensus was to close the
gym during scheduled pickle ball times to pickle ball only and post accordingly.
7. Meeting adjourned at 4:56 pm
Attested by: Kitty Baltos- Director
Date Approved
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MANAGER'S MONTHLY UPDATE
JUNE, 2016
Event Coordinator - Tricia Menth:
• What a crazy busy couple of months. Seems like we have been running nonstop and keep going. So nice
to be busy.
• We had a total of 11 groups in May and beginning of June for the end of the year parties. Groups were
from Monticello, Cambridge, Maple Lake, Elk River, Dassel Cokato. Cambridge /Isanti sent 3 different
group, and Elk River sent 3 and Monti a couple. We averaged between 100 -170 students most of those
days. Climbing wall was included is some of the groups, Warehouse and all included concessions and they
spent every .25 of the $20 in their hand. We also had Annandale Lock in that went great. (Note from
Kitty, Group rate revenue for May and June was $6,180.50)
• In the Miss Room in May we had wine tasting, MN Connections Homeschool Prom and 2 weddings. June
we have 4 weddings. Our decorator, Anndee has quit due to family obligations so I am working with one
of our staff to train her in on decorating so that is my mornings on Fridays is decorating for weddings.
Caterers are so happy we brought the kegmeister from the ballfields that holds the 4 kegs and can tap 2
at one time. I am getting quotes on swinging doors between where the bar is during weddings to where it
goes into the kitchen. The ice machine and clanging of dishes is very disruptive to guests and when you
are standing at the bar you can see right in the kitchen and that is not very desirable. Most weddings in
May and June have been catered by Cornerstone and one from Von Hanson's with Silver Creek doing the
bar service for Von Hanson's. We have one chapel wedding in June.
• Park rentals and other rental calls have been very steady. We had a lot of family events, grad parties,
birthday parties booking.
• *Ongoing task of trying to hire staff. We are at a critical low number of staff and just are not seeing the
applications. With our pay scale the way it is and the number of businesses that are looking for staff we
just cannot compete. We are $2 -$3 less per hour than most places. Hard to compete with that and some
of the other places offer a discount /incentives on top of higher pay. I have received a couple of new
applications the past couple days. Fingers crossed. I did give Kitty a breakdown of our applications /hires
since January and what a few local businesses are paying.
Pro¢ram & Operations Coordinator -Sara Cahill:
• Walk 'n Roll was a success again this year but the heat and humidity affected attendance. We had 75
pathway partners register to set -up a booth representing their business or organization with great
displays and giveaways. 17 bike sponsors resulted in 36 bikes awarded. Kwik Trip handed out donuts,
cookies and coffee. Jimmy John's had some sandwich samples and the Monticello Swim Club sold
beverages and popcorn to raise funds for their organization. 321 Jump and DoJo Karate brought bounce
houses. Odie the Clown volunteered his balloon twisting and Melissa Hartner volunteered face
painting. Charlotte Gabler filled in as the emcee to announce the bike winners.
• Friendship Island is off to a busy start. Staff is doing an excellent job managing the kids while keeping the
program fun. I am in a holding pattern as I get more requests to accept more kids until the Prairie Center
issue is resolved.
• Farmers' Market attendance has been slow but produce is not in full swing yet. Road construction could
affect attendance this season.
• Several staff have been resigned so we've been doing lots of interviewing, hiring, and training new staff.
Maintenance Supervisor -Brian Weldon:
Fitness equipment:
• We just had the preventative maintenance completed on the cardio equipment
• Some of the pads on the weight machines will need new vinyl soon, we have them upholstered when we
get 6pads or so that are getting bad.
Meeting Rooms:
• The gallery hall we are going to get quotes for carpet tiles as the carpet isn't even cleaning up very well.
The tiles you can replace if you get a bad stain etc. Hall needs to be painted in the Gallery Hall soon.
• Bridge room floor was coated with new wax, we also need to have some adjustments and bottom drops
fixed on some of the wall panels in the Miss. Room and Bridge rooms.
• River Room: This room is a hot room in the summer time because of the high ceiling. The cooling comes
from 32' ft. above and the sun beats in the windows, this room needs some mechanical updates with the
diffusers coming in at a 12' height instead of the 32' height. This is added to next year's budget.
Pool Area:
• Locker rooms need a fresh coat of paint on the base of the walls, shower walls need a professional steam
clean. Grouting will need to be replaced in some of the areas.
• Pool:
The pool needs to have some new plaster in the pool as it is getting rough and people are scraping their
toes. It's been in the projected budget.
Director -Kitty Baltos:
It's been a busy month for me as well. I am trying to put together a calendar of what I do and then a
supplemental sheet for how to do what I do. I'm also trying to make notes on different things to make
sure my replacement is aware of them and they don't get lost. 17 years of information stored in various
places, including in my head!
We have reached the point of being critically understaffed. I thought we were there last month and
we've gone even lower with our staff numbers. I will be speaking to the Personnel Committee on some
suggestions and ideas for motivating people to apply here and to stay here. I will review suggestions with
the Board first.
SUGGESTION BOX ITEMS
Main Hallway:
• 1 feel that the City of Monticello would benefit from more programs centered on art, writing and
other creative realms.
• Better Wages, Employees deserve higher pay for all the hard work and countless hours they put
in. (two separate items)
• Offer mileage routes for outside running /walking so we'd know how long a run /walk is (for
those of us without smart phones.)
• People with disabilities should be able to enter pool area for swimming exercises.
Fitness Center:
The trainer with red hair interrupted me in the middle of using a machine. She was showing
other members how to use equipment. I took off my headphones to find out what she needed.
I told her that I needed to complete my last set. So she and five other people stood and
watched. The gym was practically empty, plenty of other machines to demo. Please don't
interrupt people in the middle of their sets) I Already very self- conscious of using machines as it
is H
• Please reset the locks for the cell phones, wallets, etc.
• Label Machine W6 -W8 with number so weights get put back correctly.
• Lower bars on 15 are loose.
• You need some sort of an emergency call button up in the exercise area if there is a medical
emergency.
COMMUNITY CENTER ADVISORY BOARD
STAFF REPORT
JUNE 21, 2016
S. Old Business: Friendship Island
Enclosed in your packet is a slide with the adjusted rent amounts discussed and approved by the City Council on June 13,
2016.
Since we last met, there was a small amount of mold found in the Friendship Island area of the Prairie Center. We
moved all of the equipment and participants into the Chapel and halted further registrations.
The League of MN Cities Insurance adjustor came in to review the water /mold and determined that it is only in the
Friendship Island area and is not a dangerous mold. Then sent an Engineering company in, Encompass, to try to
determine how the water is getting into the building. They did find that there was a larger wet area than first
anticipated. We are waiting for their report for a remediation plan.
We have not been promoting our Year round program at this time since we do not have a date yet when we can access
the Prairie Center. We need to be prepared for a possible 2017 -2018 school year start for this program since we do not
yet know how extensive the repairs might be.
6. Discussion and recommendation to Personnel Committee on part time emolovee waees
On August V we have another increase to the adult minimum wage, from $9 per hour to $9.50 per hour. There is also a
required increase to the minor minimum wage from $7.25 per hour to $7.75. On January 1, 2016, the Council approved
moving the minors to $7.75 per hour.
We, like most businesses, are struggling to find and keep employees. Initially our exit interviews did not indicate that
pay was the reason, however, within the last two to three months we've gotten critically low on our staffing numbers
and our exit interviews as well as staff input is identifying that our pay level is the primary reason that staff is leaving. All
staff, minors as well as adults.
Our Human Resource Manager, Tracy Ergen, and I have discussed a number of options and have decided the best option
to bring to the Personnel Committee is to put all staff at the adult minimum wage level. While the number of employees
who are minors is only 25% of our part time employees, we feel that this is a good first step. However, more may need
to be done to recruit and maintain adult employees.
I've attaches some information on our employee statistics and what the market is currently paying at this time.
We will also be discussing part time benefits such as free membership and concession food incentives to help with
retention. We are currently hiring employees and losing them before they even get to the end of their six month
probation period. So we are constantly in training mode and thus not providing the best customer service due to
mistakes.
One important item of note, when discussing our adult wage. These employees must participate in PERA, Public
Employee Retirement Assoc. This is a deduction of 6.5% right off the top of their pay check. While most people would
say "That's great!" These employees are just trying to supplement their own full time income or a spouse's income.
They are not necessarily looking to start a retirement account. So an adult employee starting at $10 per hour is actually
making $9.35 per hour after their PERA deduction. Our vesting period is 5 years. Most of our adult employees will not
make it to full participation in the program. It is the law that they participate in PERA. We need to keep it in mind as
we're trying to recruit and keep employees.
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OPTION 1
MCC Payscale
Grade
1 1.5
2 2.5
3
1 $ 9.50
$ 9.69
$ 9.88
$ 10.08
$ 10.28
$ 10.49
$ 10.69
4.5
$ 10'91
5 Positions
2
$ 9.55
$ 9.74
$ 9.93
$ 10.13
$ 10.33
$ 10.54
$ 11.12
Slide Attentlant
3
$ 9.65
$ 9.85
$ 10.04
$ 10.24
$ 10.44
$ 10.65
$
$ 10.96
$ 11.17
Childcare Attendant
4
$ 9'75
$ 9.95
$ 10.14
$ 10.35
$ 10.55
$ 10.76
10.86
$
$ 11.08
$ 11.29
Climbing wall, Program Asst.,
VOUth Ballfields
5
$ 9.85
$ 10.05
$ 10.24
$ 10.45
$ 10.65
$ 10.87
10.96
$ 11.08
$ 11.19
S 11.41
IcRink en ant
6
$ 9.95
$ 10,15
$ 10.35
$ 10.56
$ 10.98
$ 11.19
$ 11.30
$ 11.52
GS1, G, Lead
Gri, LG, Lead Cw, Prog. Lead, Adult
BF, Lead Youth
of
7
$ 10.25
$ 10.46
$ 10.66
$ 10.88
$ 10.09
$ 11.31
$
$ 11.42
$ 11.64
Lead adult BF, Mgr.
8
S 10.45
$ 10.66
$ 10.87
$ 11.09
$ 11.30
$ 11.53
11.53
$
$ 11.76
$ 11.99
Lead G5, Event Host
Ho
9
$ 12.36
$ 12.61
$ 12.92
$ 13.24
$ 13.58
$ 13.90
11.75
$
$ 14.99
$ 12.22
Program Teacher, Event Decorator
10
$ 12.51
$ 12.76
$ 13.09
$ 13.40
$ 13.74
$ 14.08
14.25
$ 14.43
$ 14.60
$ 14.82
wsl
11
$ 20.00
$ 20.40
$ 20.91
$ 14'78
$ 15.00
League Manager
$ 21.42
$ 21.96
Certified Fitness Instractor
Denotes starting wage
OPTION 2
MCC Payscale
Grade
1
1.5
2
2.5
3
3.5
4
$
8.55
$ 8.77 $
8.98 $
4.5
9.21
5
7.5 8
2
$ 7.75
$ 7.95
$ 8.14
$ 8.35 $
8.55
$ 8.77 $
8.98
10.28 $
8.5 9 Positions
3
$ 7.75
$ 7.95
$ 8.14
$ 8.35 $
8.55
$ 8.77
$
9.21 $
9.55
$ 9.74 $ 9.93 $
10.13
$
10.33 $
10.91 $ 11.12 Slide Attendant
10.54 $
4
$ 7.75
$ 7.95
$ 8.14
$ 8.35 $
8.55
$
$ g.77
8.98 $
9.21 $
g•65
$ 985
10.44 $
10.74 $ 10.96 $ 11.17 Childcare Attendant
10.65
5
$ 8.76
$ 8.94
$ 9,16
S
8'98 $
9.21 $
9.75
$ 9.95
10.55
$ 10.86 $ 11.08 $ 11.29 Climbing wall, Gs2, Program Asst., Youth Ballfields
6
S 9.20
$ 9.46
$ 9.69
$ 9.95 $
10.15
$
10.24 $
10.45
$ 10.65
$
10.76 $ 10.96 $ 11.19 $ 11.41 Ice Rink Attendant
7
$ 9.79
$ 9.99
$ 10.25
$ 10.46 $
10.66
$ 10.35 $
10.56 $
10.76 $
10.98
$ 11.19 $ 11.42 $
11.19
$
$
11.42
11.52
LG, Lead Cw, Prog. Lead, Adult BF, Lead Youth BF
8
$ 10.00
$ 10.20
$ 10.45
$ 10.66 $
10.80
$ 11.09 $
11.31 $
11.53 S
11'06
$ 11.99
$
11.64 Lead
Lead adult BF, FM Mgr,
9
$ 12.36
$ 12.61
$ 12.92
$ 13.24 $
13.58
$ 11.09 $
11.30 $
11.53 $
12.00
Lead G5, Event Host
10
$12.51
$ 12.76
$ 13.09
1 $
$ 3.40
13
$ 13.90 $
$ 14.08
14.25 $
14.60
14'82
t Decorator
Program Teacher, Even.74
11
$ 20.00
$ 20.40
$
20.91
$
14.43 $
14.78 8 $
15.00
wsl
$
21.42
$
21.96
League Manager
Certified Fitness lnstrac[or
Denotes starting adult
wage
Part Time Employee hiring and loss information
Leads: (5)- normally 7
3 are new
GS2: (9)- normally 12
6 are new
GS3: (2)- normally 2 or 3
CC: 4 -ok
1 is new
Wall: (3)- normally 5 or 6
Concerned about low staffing.
Staff that has left in last 6 months:
Lead Guest Service — 5
Climbing Wall Attendant -4
Guest Service 2 — 5
Childcare -3
STARTING WAGES OTHER COMPANIES:
Walmart $11.00 /hour
Kwik Trip
$11.50 /hour
Target $10.00 /hour plus discount
Movie Theater
$7.25 /hour - difficulty keeping employees
Subway $9.25 /hour
Burger King
$12 /hour
Quizno's $8.50 /hour
Caribou - minors /adult minimum wage
Outlets $9.00 /hour
Becker Community Center - $9 per hour will go up to $9.50 in August
They off free membership for employee, 40% off for a family.
They are also struggling to recruit and maintain employees.
Total number of applications since Jan:
Jan Feb March April
May
June
10 8 8 10
9
6
Applicants not hired and reason why not:
Availability Did not respond to interview call qualities not fit for job
8 5 6 -still interviewing 3
Applications Hired per month:
Jan Feb March April May June
6 5 6 7 3 2
Assuming an approximate $2 per hour increase would be $13,000 to $21,000.
JR /SR
ADULT
DUAL
FAMILY
GROUP
OLD NEW 5% 10%
MONTHLY PAYMENTS 2016
OLD
Current
Jr /Sr Resident Monthly
$17
$19
$20.00
$178
$20.00
1r /Sr Regular Monthly
$22
$24
$25.00
$240
$26.00
Adult Resident Monthly
$25
$27.50
$29.00
$436.00
$29.50
Adult Regular Monthly
$30
$33
$34.50
$385
$35.00
Dual Sr Resident Monthly
$27.50
$30.50
$32.00
$240
$32.50
Family Resident Monthly
$32
$35
$37.00
$38.50
$45.00
Family Resident Monthly
$35
$39
$41.00
$43.00
$45.00
Family Regular Monthly
$37
$41
$43.00
$45.00
$50.00
Family Regular Monthly
$40
$44
$46.00
$48.50
$5o.00
Group Home Monthly
$43
$47
$48.50
$52.00
$53.50
Group Home Monthly
$46
$51
$53.50
$56.00
$53.50
2016
CHARTER MEMBERS
OLD
NEW
5%
30%
Charter Jr /Sr Resident
$162
$178
$198
$196.00
Charter Family Resident
$288
$317
$240
$349.00
Charter Family Regular
$360
$396
Dual Sr Resident Annual
$436.00
2016
ANNUAL PAID IN FULL
OLD
NEW
5%
10%
Jr /Sr Resident Annual
$180
$198
$208
$208.00
Jr /Sr Regular Annaul
$240
$264
$277
$277.00
Dual Sr Resident Annual
$290
$319
$335
$335.00
Dual Sr Regular Annaul
$385
$424
$445
$446.00
Adult Resident Annual
$240
$264
$277
$277.00
Family Resident Annual
$320
$352
$370
$387
$454.00
Family Resident Annual
$350
$385
$404
$424
$454.00
Family Regular Annual
$400
$440
$462
$484
$541.00
Family Regular Annual
$425
$468
$491
$515
$541.00
Group Home Annual
$500
$550
$578
$605
$578.00
Olt)`- The old rate would be the rate they have been paying,
wThe new rate is the rate they will pay beginning in 2015.
W10][1111A 11111uIx�114 b97I1 �
Family Resident (154)
139
Family Regular (156)
109
Adult Resident
30
Adult Regular (20)
17
SR /JR Resident
18
SR /JR Regular (34)
19
Dual SR Resident (7)
6
Dual SR Regular
5
SR Resident Charter
1
Family Resident Charter
6
Family Regular Charter
2
Group Home
2
-435
354
160
140
120
100
80
60
40
oils
0
2/$350 3/$352 27/$385 74/$404
70%4/$440 16/$468 63/$491
13%
10%
3%
1/$162
6/$317
2.50% 2/$400
0.50%
ANNUAL MEMBERSHIP REVIEW
5/$198
4/$264
2/$424
139
10/$35
132/$39
106/$41
45/$45
290
586 7/$41
109/$44
127/$46
47/$50
49
10/$27.50
1/$28
36/$29.50
50
17 18 19
12/$33
38/$35
17
1 2 2
Family Family Adult Adult SR /JR SR /1R Dual SR Dual SR SR Family Family Group
Resident Regular Resident Regular Resident Regular Resident Regular Resident Resident Regular Home
(154) (156) (20) (34) (7) Charter Charter Charter
CONTINUOUS MEMBERSHIPS
Family Resident Monthly
Family Regular Monthly
Adult Resident Monthly
Adult Regular Monthly
JR /SR Resident Monthly
JR /SR Regular Monthly
Dual SR Resident Monthly
Dual SR Regular Monthly
Group Home Monthly
296
10/$35
132/$39
106/$41
45/$45
290
586 7/$41
109/$44
127/$46
47/$50
49
10/$27.50
1/$28
36/$29.50
50
99
12/$33
38/$35
17
6/$19
11/$20
20
37
3/$24
3/$25
14/$26
5
4/$30.50
1/$32.50
8
13
3/$40
5/$42
2
2
1/$47
1/$51
737
33/$454
26/$541
30/$277
17/$358
13/$208
15/$277
6/$335
3/$446
2/$578
350
300
250
200
150
100
50
0
I
Corporate Memberships
Silver Sneakers Members
Silver & Fit Members
Corporate Memberships
3 Month Memberships
Per CSI
Annuals mislabeled
90 All on current rate
202 $3 per SS visit
271 $22 per member if visits
10 Always at current rate
104 Always at current rate
1,768
1,848
80
A 5% increase would mean a gross increase of approximately $22,000
This assumes no member loss.
CONTINUOUS MEMBERSHIP REVIEW
296
290
49
50
if 20 5
8
2
Family
Resident
Monthly
Family
Regular
Monthly
Adult
Resident
Monthly
Adult
Regular
Monthly
JR /SR JR /SR Dual SR
Resident Regular Resident
Monthly Monthly Monthly
Dual SR
Regular
Monthly
Group
Home
Monthly
Corporate Memberships
Silver Sneakers Members
Silver & Fit Members
Corporate Memberships
3 Month Memberships
Per CSI
Annuals mislabeled
90 All on current rate
202 $3 per SS visit
271 $22 per member if visits
10 Always at current rate
104 Always at current rate
1,768
1,848
80
A 5% increase would mean a gross increase of approximately $22,000
This assumes no member loss.
BUDGET PROJECTS FOR 2017
MAINTENANCE
Safety devices, equipment etc.
$10,000
Replacement carpet fitness area
$35,000
Wall enhancement free weight room
$5,000
Fitness area upgrade cooling
$60,000
Air handler 7 & 8 HVAC upgrade
$15,000
New chemical & equip room doors
$15,000
New flooring Gallery Hallway
$20,000
New HVAC unit Pool equipment Room
$10,000
New basketball board
$ 500
New controllers
$15,000
Romp & Stomp lighting
$15,000
Lighting Gym area
$35,000
Diamond Brite Pool
$40,000
Play structure painting etc.
$10,000
Men's Partition walls repair
$ 5,000
Re glaze water slide
$35,000
UV light replacement
$2,500
Parking lot seal
$30,000
Automatic flushers
$9,000
Cust. Equip, wet vac, vacuums etc.
$3,000
Entry Rugs
$5,000
Shower Rooms clean wall tile
$2,500
Concrete raising
$4,000
Partial Roof Replacement
$150,000
Condensing unit upgrades
$30,000
Pool lighting repairs
$10,000
Women's vanity replacement
$5,000
Family Locker vanity replacement
$5,000
City Hall Academy carpet replace
$10,000 City Hall Budget
Dishwasher Senior Kitchen $ 7,500
River Room ventilation $10,000
Boiler tune -ups $1,500
Energy management updates $15,000
Snow equipment $15,000
Ice Machine $7,500
Door replacement phasing - plus hdw $15,000
Automatic flushers $6,000
RENTALS AND EVENTS:
Waiting for bid for swinging doors in catering kitchen
*Re carpet gallery hallway
Hoping 2016
*New fabric banner signs for room names (7)
$1200
New directional sign for hallway
$1500
New paper insert room signs for each room total (7)
$1500
Head table covering
$800
Climbing wall stations
$2,500
*childcare toys-
$1,000
*childcare paging system
*Concession equipment-
$1000
*Wedding Decor
*Recycling containers for meeting rooms
$2400.
PROGRAMMING
Canopy replacement, used at Farmers' market and other community events: $400
Fitness class equipment, replace and get new: $2,000
Wavemaster punching bags: $600
Aquaphysical / Float Fit balance boards for the pool: $4,000
Vehicle maintenance (Van) general maintenance /transmission: $4,000
Bounce House for gym: $2,000
Friendship Island supplies and improvements to Prairie Center suite: $5,000
Climbing wall stanchions replaced: $2,000
Things to think about:
Keyless door entry system (for staff)
Replace TV's in fitness area (I could see these going out with all the hours they are on)
Carpet replacement in childcare
$850
POOL /AQUATICS
$100,000
New ring rescue buoys (3)
$250.00
Cabinet for pool supplies
$300.00
Batteries and pads for AED (2)
$1,000
Red Cross Fee for swim lessons
$1,000
Red Cross Lifeguard Re -Cent Fee
$850
Play Structure
$100,000
Lifejackets
$300.00
Rescue Tubes
$150.00
Swim lessons (flippers,toys,noodles)
$300.00
New Back Board with Head Block and Straps
$600.00