MCC Advisory Board Agenda 01-19-2016COMMUNITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, JANUARY 19, 2016
4:40 PM — RIVER ROOM
Board Members: Jennifer Bethke -Vice Chair, Darren Paumen, Heath Bird, Bonnie Stromberg and
Brian Stumpf
Staff Members: Kitty Baltos- Director
1. Call the meeting to order.
2. Consideration of appointing a Chair and Vice Chair for 2016.
3. Consideration of adding or deleting items on the agenda.
4. Consideration of approving the minutes of the December 15, 2015 regular meeting.
5. Update items:
a. Year -end Usage information
b. Year -end financial summary
c. Manager's update
d. Suggestion box items
6. Consideration of approving a Special Permit allowing alcohol to be brought in and consumed at
the Xcel Ball Fields during Adult Leagues.
7. Tour of Swan River "Chapel" and Prairie Center Friendship Island Facility.
8. Adjourn.
COMMUNITY CENTER ADVISORY BOARD
MINUTES
DECEMBER 15, 2015
Board members present: Darren Paumen, Heath Bird, Bonnie Stromberg and Brian Stumpf
Board members absent: Jennifer Bethke -Vice Chair
Staff member present: Kitty Baltos- Director
1. Meeting called to order by Darren Paumen, acting Chair, at 5:00 pm at Beef O'Brady's
Restaurant.
2. Consideration of adding items to the agenda. Brian Stumpf added Council updates on minimum
wage increase for minors (item 6) and Friendship Island using Prairie Center (added to item 5).
3. Consideration of approving the minutes of the November 17, 2015 regular meeting. MOTION by
Brian Stumpf to approve the minutes as submitted. SECOND by Heath Bird. MOTION PASSES
unanimously with no discussion.
4. Discussion on Bertram Blast Triathlon and the City's commitment. Kitty reviewed the expected
work load. The question why no on -road option for bikes and the status of the 501C3. Board
consensu's to continue moving forward.
5. Discussion on Friendship Island moving to the Prairie Center building. Brian Stumpf updated the
Board on the motion from the Council to pursue using the Prairie Center building for Friendship
Island. Kitty reviewed the site map and the work that would need to happen to be ready for
Friendship Island. Staff is currently researching costs, possible revenue. The Board requested
that information at then next meeting as well as a tour of the Chapel building and the proposed
Friendship Island space. Consensus of the Board to move forward as discussed.
6. Added item: Minor Minimum Wage increase to $7.75 for those under that pay level. Brian
Stumpf reported that it was discussed and approved by the Council for the increase to happen
the first payroll of 2016.
7. Meeting adjourned at 5:33 pm
Date Approved:
Attest:
Kitty M. Baltos, MCC Director
END OF YEAR STATISTICS
Daily Usage Compared to Member Check -in
USAGE - DAILY vs MEMBERS
�3 179,431 176,963
2010 2011 2012 2013
■ Daily s Member
MEMBERSHIP INFORMATION
MEMBERSHIP SALES
3000
2500
2012 2013 2014 2015
r New r Renew o Total
ANCILLARY
FEE REVENUE
$250,000
$200,000
_ _....... ___
$167,723
$150,000
$100,000
$45,7
2010
MEMBERSHIP REVIEW
6,000 --
5,000
4,000
3,000
2,000
1,000
0
REVENUE FROM ANCILLARY FEES
$192,708
$184,125 --
712 $61,0 E
2011 2012 2013 2014
■ User Fees s Programs m Concessions
MEMBERSHIP REVIEW
5;586 --
2010 2011 2012 2013 2014 2015
I
® Member Contracts E Total member Number
$213,924
REVENUE & EXPENSE STATEMENT December 31, 2015
2014
2015
2015
FULL YEAR
Dec -15
789,997
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
97,000
88,783.26
2
WEDDING RENTALS
35,000
25,988.29
3
ROOM RENTAL INTERNAL USE
55,000
54,999.96
4
CHAPEL RENTAL
3,500
3,623.43
5
PARTY ROOM RENTAL
27,500
24,547.52
6
CONCESSIONS
82,200
64,819.69
7
VENDING COMM /REFUND
1,500
1,396,32
8
FACILITIES LEASE
10,000
6,995.49
9
FARMERS' MARKET FEES
2,600
2,518.00
10
BALLFIELD CONCESSIONS
24,950
7,063.12
11
USER FEES `
57,000
63,845.78
12
MEMBERSHIPS /DAILY
810,000
842,400.72
13
PROGRAM FEES
198,500
213,923.63
14
COPIES /LISTS
46
112.67
15
OTHER SERVICES
500
SMALL TOOLS & EQUIPMENT
16
INTEREST
2,500
T &E /MACHINERY
17
EQUIPMENT RENTAL
500
196.50
18
SALE OF PROPERTY
50
T &E /OFFICE EQUIPMENT
19
CONTRIBUTIONS
3,000
4,880.00
20
PURCHASE CARD REBATES
52
2,492.44
21
INSURANCE CLAIMS
53
PROF SERVICES -LEGAL FEES
22
REFUNDS & REIMBURSEMENTS
54
PROF SERVICE MGMT FEE
23
MISC REVENUE
33,500
25,144.02
24
NSF FEE COLLECTION
300
120.00
25
TOTAL REVENUE BEFORE TAXES
1,445,050
1,433,850.84
26
TAXES
1,363,000
1,363,000.00
27
UTILITY VALUATION AID
28
HOMESTEAD & AG CREDIT
29
OPERATING TRANSFER IN
1,005,000.00
30
TOTAL REVENUE
2,808,050.00
3,801,850.84
2014
EXPENSES:
2014
31
SALARIES
789,997
766,258.44
32
EMPLOYEE TAXES / BENEFITS
212,068
192,424.44
33
PRINTED FORMS
1,875
1,424.14
34
OFFICE SUPPLIES
3,750
3,143.18
35
CLEANING SUPPLIES
15,000
14,183.55
36
CLOTHING SUPPLIES
3,750
2,401.81
37
MOTOR FUELS
250
220.43
38
CHEMICAL PRODUCTS
16,850
18,949.36
39
POOL MAINTENANCE SUPPLIES
7,490
10,360.17
40
GENERAL OPERATING SUPPLIES
28,100
25,272.17
41
EQUIPMENT REPAIR PARTS
3,750
2,471.42
42
FITNESS EQUIP REPAIR PARTS
2,350
1,129.31
43
VEHICLE REPAIR PARTS
545.05
44
BUILDING REPAIR PARTS
3,750
1,593.05
45
LANDSCAPING MATERIALS
940
55.95
46
MISC REPAIR & MAINT SUPPLIES
14,050
7,266.82
471
SMALL TOOLS & EQUIPMENT
19,650
5,165.21
48
T &E /MACHINERY
3,999.76
180.00
49
T &E /FURNITURE & OFFICE EQUIP
1,346,422.94
1, 385, 044.30
50
T &E /OFFICE EQUIPMENT
51
T &E COMPUTER EQUIPMENT
52
T &E OTHER
50,000.00
2,781,467.24
53
PROF SERVICES -LEGAL FEES
54
PROF SERVICE MGMT FEE
940
820.50
F..)
PRC1F RFR\ /IrF IIATA PRn(,.FRR
1 1 87Fi
2014
2014
Dec -14
YEAR END
ACTUAL
ACTUAL
88,834.26
88,834.26
24,902.88
24,902.88
49,999.98
49,999.98
2,778.94
2,778.94
24,073.631
24,073.63
64,572.73
64,572.73
1,510.59
1,510.59
10, 374.54
10, 374.54
2,118.00
2,118.00
17,951.10
17,951.10
61,046.29
61,046.29
790,225.15
790,225.15
184,124.941
184,124.94
91.66
91.66
193.31
193.31
545.05
545.05
5,500.00
5,500.00
2,215.44
2,215.44
6,389.071
6,389.07
4,795.62
8,795.38
3,999.76
180.00
180.00
1,346,422.94
1,346,422.94
1, 385, 044.30
1, 385, 044.30
50,000.001
50,000.00
2,781,467.24
2,781,467.24
1 4,016.24
.�;n in
2015
2015
FULL YEAR
Dec -15
REVENUE
BUDGET
ACTUAL
56
PROF SERVICE SOFTWARE /PROG
7,950
9,642.64
57
PROF SERVICE - Website /Email
940
724.34
58
PROF SERVICE - REFUSE COLLECT
2,800
1,879.83
59
PROF SERVICE CUSTODIAL
470
532.95
60
PROF SERVICE LAUNDRY
2,800
2,857.58
61
PROF SERVICE BLDG / EQUIP
470
862.32
62
PROF SERVICE MAINT AGREE
8,000
8,246.87
63
PROF SERVICE NEWSLETTER
560
166.34
64
MISC PROF SERVICES
5,000
1,023.78
65
PROF SERVICE - WEDDING SECURE
3,000
2,471.00
66
TELEPHONE
3,960
2,570.16
67
INTERNAL IT SERVICES
34,661
34,660.92
68
POSTAGE
1,875
1,032.40
69
DELIVERY MAIL SERVICE UPS
70
CABLE /NETWORK SERVICES
3,900
3,597.72
71
ITRAVEL EXPENSE
3,300
1,521.06
72
CONFERENCE & SCHOOLS
73
FREIGHT
300
269.75
74
PROMOTIONS /EXHIBIT ADMISSION
500
75
ADVERTISING - GENERAL
3,785
2,953.10
76
GEN'L PUBLIC INFORMATION
1,875
77
BROCHURES
994.22
78
GEN'L LIABILITY INSURANCE
15,348
16,395.00
79
PROPERTY INSURANCE
80
MISC GENERAL INS WK COMP
1,382.57
81
SALES TAX & PROPERTY TAX
82
SALES TAX
83
ELECTRIC
117,000
104,118.49
84
WATER & SEWER
12,000
8,887.23
85
GAS
62,000
46,367.16
86
REPAIR & MAINT - BUILDING
30,000
54,502.14
87
REPAIR & MAINT- MACH /EQUIP
30,000
12,607.19
88
REPAIR & MAINT -POOL & REC
32,7501
10,215.67
89
REPAIR & MAINT -OTHER
3,750
7.67
90
EQUIPMENT RENTAL
2,350
690.09
91
UNIFORM RENTAL
1,150
810.29
92
TOWEL RENTAL
1,150
851.39
93
CASH SHORT
- 151.11
94
UNCOLLECTIBLE ACCOUNTS
95
DUES, MEMBERSHIP & SUBSCRIP
940
870.40
96
LICENSE & PERMITS
3,400
1,537.79
97
PRIZES DONATED
940
22.15
98
BANK CHARGES
20,000
18,775.09
99
MISC OTHER EXPENSES
1,888
2,477.04
100
BUILDINGS
101
IMPROVEMENTS
69,000
102
HEAVY EQUIPMENT
103
FURNITURE & FIXTURES
10,000
104
OFFICE EQUIPMENT
105
COMPUTER EQUIPMENT
106
OTHER EQUIPMENT
107
TRANSFER TO OTHER FUNDS
108
TRANSFER TO DEBT SERVICE
1,005,000
1,005,000.00
109
SUB TOTAL
2,631,247
2,414,513.18
PROGRAMMING EXPENSES:
110
ROOM RENTAL SUPPLIES
31446
2,257.43
111
PROGRAM OFFICE SUPPLIES
117
(:(lN(:FRRI(lN CTANII RI IPPI IFC
9 snn
1151 71
1 4,016.24
.�;n in
2015
2015
FULL YEAR
Dec -15
REVENUE
BUDGET
ACTUAL
113
PARTY ROOM SUPPLIES
7,485
4,661.62
114
CHAPEL SUPPLIES
190
115
CLIMBING WALL SUPPLIES
1,875
853.19
116
FITNESS AREA SUPPLIES
7,485
206.74
117
GYMNASIUM SUPPLIES
470
31.76
118
INDOOR PLAY SUPPLIES
570
68.85
119
POOL SUPPLIES
1,800
1,416.26
120
WAREHOUSE SUPPLIES
240
121
FARMERS' MARKET SUPPLIES
561.23
122
GEN'L PROGRAM OPER SUPPLIES
7,400
6,924.57
123
FRIEND ISLAND GEN OP SUPPLIES
6,441.18
124
MISC REPAIR & MAINT SUPPLIES
37,400
31.90
125
T &E FITNESS EQUIPMENT
126
T &E FURNITURE
127
T &E OFFICE EQUIPMENT
128
T &E CONCESSION EQUIPMENT
129
T &E /RECREATION EQUIPMENT
130
T &E OTHER
131
CONCESSION FOOD SUPPLIES
48,000
40,349.84
132
NON -FOOD CONCESSION PROD.
2,350
1,997.01
133
PROF SERVICE - FITNESS
1,000
191.05
134
PROF SERVICE - PROG INSTRUCT
1,200
8,843.69
135
PROF SERVICE - WEDDING DECOR
136
PROF SERVICE - UMPIRE /REFEREE
20,000
9,214.00
137
PROF SERVICE -GEN'L PROGRAM
5,000
6,303.55
138
FREIGHT
139
PROMOTIONS
1,692.87
140
PROGRAM ADVERTISING
2,000
371.25
141
WATER /SEWER
67.83
142
EQUIPMENT RENTAL -PROGRAM
660
675.00
143
DUES,MEMBERSHIP & SUBSCRIP
144
PRIZES
200
671.00
145
MISC OTHER EXPENSES
250
146
IMPROVEMENTS
147
RECREATION EQUIPMENT
148
TOTAL PROGRAM EXPENSES
151,821
93,951.53
BALL FIELD CONCESSIONS:
149
OFFICE SUPPLIES
150
CLOTHING SUPPLIES
151
CONCESSION STAND SUPPLIES
280
152
GENERAL OPERATING COSTS
280
153
GENERAL OPERATING SUPPLIES
7,000
154
MISC REPAIR & MAINT SUPPLIES
155
T &E /CONCESSION EQUIPMENT
156
BEER /MALT BEVERAGES
1,865.85
157
CONCESSION FOOD PRODUCT
10,000
1,553.61
158
NON -FOOD PRODUCT FOR RESALE
300
200.00
1591
PROF SERV -DATA PROCESSING
300
160
PROF SERV- SOFTWARE /PROGRAM
161
PROF SVC- WEBSITE /EMAIL
162
MISC PROF SERVICES
163
TELEPHONE
164
INTERNAL IT SERVICES
1,812
1,812.00
165
FREIGHT
166
INSURANCE -LIAB & DRAM SHOP
11671
PROPERTY INSURANCE
168
ELECTRIC
2,500
1,983.33
1Rq
REPAIR R AAAINT - RI III mKir
470
2014
2015
2015
FULL YEAR
Dec -15
ACTUAL
REVENUE
BUDGET
ACTUAL
170
REPAIR & MAINT - MACH & EQUIP
470
171
EQUIPMENT RENTAL
17,478.30
172
LICENSES & PERMITS
1,100
172.00
173
PRIZES
- 121,553.80
174
MISC OTHER EXPENSES
175
TOTAL BALLFIELD EXPENSES:
24,512
7,586.79
1761
TOTAL ALL EXPENSES
2,807,580
2,516,051.50
177
NET
1,285,799.34
178
Without Debt and Taxes
- 77,200.66
2014
2014
Dec -14
YEAR END
ACTUAL
ACTUAL
1,368.71
1,368.71
535.50
535.50
17,478.30
17,478.30
2,559,186.24
2,559,186.24
- 121,553.80
- 121,553.80
1 - 172,763.30 - 172763.3
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COMMUNITY CENTER ADVISORY BOARD
MANAGER'S MONTHLY UPDATE
JANUARY, 2016
Event Coordinator - Tricia Menth:
• Happy New Year! I
• December brought a very busy month. Seems like we are still "training" a few new staff. Even though we
know the busy time is coming the staff that has not been here for a winter yet are amazed at when the
light switch goes on and it gets crazy busy. They are all doing a great job.
• December brought us the Chamber banquet, Mayor's dinner, a wedding in the chapel, reception in the
Miss Room and also a wine and paint night. We had almost 50 participants for the paint night again.
Russell's brought the wine /beer and snacks to munch on. All seemed to have a great time. The rooms
were very busy with family holiday parties. So fun to see some of the same families year after year
• Looking at hiring a GS person for the day shift and also a morning childcare attendant. We had one of our
leads leave us so one of the staff that had been working childcare and guest service now needs to spend
more time night lead /weekend lead. We are also looking for 2 ice arena pro shop and another skate
guard.
Program & Operations Coordinator -Sara Cahill:
• Visit with Santa on December 5 was a big hit again this year. Santa visited with 120 families. TDS
sponsored $500 towards the cost of Santa and the photographer to take pictures and print them on the
spot. People really like the printed pictures because then they can focus more on their kids versus trying
to juggle their phones and cameras to get a picture atjust the right time. We partner with ECFE for this
event, the "Around the World Holiday Celebration" it includes crafts, entertainment and refreshments. It
is really a nice collaboration. This year we needed to move the event to Eastview because the National
Guard needed to do some additional training which made the Mississippi Room unavailable. The last
minute transition ended up working out well.
• All the insurance changes and keeping up with the Silver Sneakers and Silver & Fit member changes have
definitely kept me busy in the office.
• We have many new staff so there has been more training and longer than usual staff meetings.
• We did not get enough kids to make Friendship Island possible over winter break.
• 1 am in contact with Hoglund Transportation about Friendship Island before and after school. The
Community Center is within the walking zone for Pinewood so technically we would not qualify for
transportation. And, the schools are at capacity with the number of busses that can fit so Hoglund is not
confident that if we hire a charter bus we will be allowed to drop off kids. We are still in conversation so
hopefully we can get more firm details soon.
• Friendship Island registration for summer will open on April 4.
• Early morning fitness classes are showing good attendance. We are now offering early morning classes 5
days a week (including a 7:15am class on Sundays).
Aquatic Director - Corinne Mitchell:
• Busy pool. Having an issue with air quality. Brian has someone coming checking out the system the week
of January 181h.
• Swim lessons starting this week. Very successful with sign up this session.
• H2Go Swim program is off and running... (a program where you register you water exercise in 30 minute
increments)
• Excited to interview two applicants for lifeguards this week and also there are 3 water slide attendants
currently enrolled in a lifeguard training class.
• Collections this month are very manageable.
• Birthday parties are very busy again... This is great to see, we had a few months that they were slow.
Maintenance Supervisor -Brian Weldon:
Fitness Area:
• We had most all of the vinyl repairs done to the pads on the equipment that was needed.
• The equipment is in good shape with just a few minor repairs.
• It is expected there will be a few treadmills that will need new decks and walking belts coming up in Feb.
it appears as I have been trying different lubricants on the equipment I found one that is lasting quite
well.
• We will be attaching a product to the lower portion of the walls in the free weight room that will prevent
damage to the walls.
Locker Rooms:
• The new partitions have been ordered for the women's locker room and new urinal dividers for the men's
locker room.
• The family locker room is in need of new aluminum stalls at a cost that managers thought were extremely
high. We felt that the handicap shower has been working fine with a curtain and a shower rod at a lot less
cost. This would also give the showers a cleaner look as mildew tends to permeate in and around the
stalls currently. We will replace with the curtains as needed until their all complete as we test the pilot
stall.
Meeting Rooms:
• The Bridge Room has been touched up with fresh paint recently and table casters replaced as needed.
• We have been having some problems with the single dishwasher in the catering kitchen which is 16 years
old. It has been working intermittently and we had a service Tech out from Hobart. The Tech couldn't pin
point the problem but thinks a circuit board could be the issue, the board is expensive comparing it to a
new more energy efficient one. We area I I about efficiency.
Pool Area:
• The pool has and will continue to get de- stained.
• The base of the pool is in need of a new finish as it is getting coarse and the deposits permeate into the
rough surface leaving it tough to de stain.
• This is budgeted to be done in 2018. 1 am also having a Technician come out next week to verify the
proper operation of the pool unit Air handler. This is a piece of equipment that has a lot of sensors,
circuits etc. for proper operation.
Hope all is well with each of you and look forward to this New Year.
Director -Kitty Baltos:
• It's been crazy busyl We've had little or no backlash on the price increase for 2016. Probably the biggest
response to our price increase is those people with the Childcare Add -On who were not using it and took
that opportunity to cancel their add -on.
• Staff management has been particularly difficult last month into this month. We've seen some behaviors
that are surprising and we've spent a lot of time bringing staff in and discussing and reprimanding staff.
Things like phone use, texting manager's when it's not appropriate, leaving early without permission,
coming late or requesting to come in late, etc. We had a lengthy staff meeting, as Tricia mentioned in her
report, and we review many of these problems with staff. Hopefully we'll see good results from our
efforts.
• Fortunately we're selling a good number of membershipsl That is keeping us very busy as well. And The
Great Weight Rebate program started this week with members weighing in. You just gotta love January!
COMMUNITY CENTER
SUGGESTION BOX ITEMS
JANUARY, 2016
Main Hallway Suggestion Box:
• Apply for a grant or funding to change the large concrete area outside of pool area into a splash pad.
• Restroom upstairs workout area is needed.
• Sauna where you can actually throw water on the rocks. Put it by the pool, take out one of the hot tubs.
• It is pretty warm in here - always. Save dollars and turn the temp down.
• Concerned about health in pool areas.
• A chair on the walking track halfway round. Some folks are rehabbing and need a brief break. Also a six
foot bar mounted on wall for balance exercises.
• Can you get the hoops raised in the gym because I want to be able to not shoot at a 8 foot hoop.
• Need to be stricter on the age of kids allowed in Kid's area in the pool. My two year old was being pushed
aside by what looked like 12 year olds.
• Rotate class schedules. Keep family locker room cleaner) Floor is always disgusting.
• Lockers never work in family locker rooms, Weekday- daytime rock wall hours.
• The floor area in the weight room is too congested with classes at 9 am.
• Please don't schedule classes or allow people to take up the entire pool for a class during adult lap swim
time. I work my schedule around the pool use schedule. To get here and find the pool is taken by a class
is frustrating. It's inconsiderate.
• Make the bathrooms truly handicapped accessible by installing door openers. The outside doors have
them but not the bathrooms. You know it's the right thing to do!
• Really need different shower heads in family changing rooms. So it angles slightly so the water doesn't go
out the door as much.
WHAT WOULD YOU LIKE TO SEE IN THE SOUTHWEST CORNER OF THE BUILDING?
Spa Area; hot tubs /Sauna II
Park for kids or dogs II
Outdoor Water Park III
Splash Park III
Courts; Pickle Ball, BB, VB I
Space to smoke weed I
Fitness Center Suggestion Box:
• Fan over by sitting bikes. Rules for track are different (one on lockers and Big one as you enter)
• Bathroom needed upstairs, badly.
• 6 foot balance bar attached to the wall. Chair halfway around walking track.
• It would be considerate for other people if you would use the machine when on it instead of ding things
on your phone and not using it, just sitting on it, as other people are waiting to use machine.
• It's really frustrating when I come in to do my workouts (usually 9 or 10 am on weekdays) and there's a
fitness class taking up all the space and equipment. I can't rearrange my schedule to accommodate for
too many people in the area. Don't they have their own room downstairs and a bunch of equipment?
• It would be nice if we could tune in on radio and hear TV's.
• A proper tree for free weight plates would be fantastic. Chalk, sweaty hands can be dangerous during
deadlifts or squats.
• I really need a bucket set bike to take pressure off my back.
• Put instructions on BM1 Scale and fix battery.
• Having a sauna would be great. Many people like them!
• The strap that connects to the top of the weight stack and goes around the pulley on the stairmaster lat
Pull Down equipment is frayed with a big piece sticking out sideways. This could snap and the weight
stack will come crashing down.
Item 6. Consideration of approving a Special Permit allowing alcohol to be brought in and consumed at
the Xcel Ball Fields during Adult Leagues.
After working with Jennifer Schreiber, the City Clerk, it appears that we have the ability to have alcohol
in the parks by Special Permit. Jennifer is working on a Special Permit form.
The plan is to get recommendations from the MCC Advisory Board and the Park Commission before
making this request at a City Council meeting on February 8, 2016.
Our plan is to no provide concession sales at the ball fields starting in 2016. With this includes the sale
of 3.2 beer during adult leagues. The revenue from concessions is not enough to cover the costs of
operating the concession stand. Two of the large expense items are maintaining the food license which
is between $500 and $600 per year and the cost for IT services which is almost $2,000 per year. Add to
that the cost of product, staffing and electricity and the profit margin on the small items that we sell
isn't enough. We attempted to raise prices, but had and outcry from the users and a decline in sales.
I talked to the League of Minnesota Cities regarding our liability. The Community Center building is
covered by a liquor license currently to allow beer and wine sales. This comprises beer sales at the Ball
Fields as well as Wine tasting events put on by the Liquor Store. The representative did not believe that
there would be an insurance issue if this is a Special Permit approved by the City Council. They have
some loss control suggestions we should follow.
Hopefully I will have more to report at our meeting. I plan to attend the January 22, 2016 Parks
Commission meeting for their recommendation. I have met with them previously to let them know
which way things were going.
Assuming that the City Council will approve our request, if this is what MCC and Parks recommends,
then we can discuss how the concession stand should look into the future. Do we find an organization
willing to run the concessions or do we put vending machines in the locked area and make them
available for all teams using the fields.
Friendship Island Before and After School Program
Going rates in Monticello are $7 per child before school and $7 per child after school or $14 /day.
We need to stay competitive however in the afternoons we would be bringing children over to use the
facility. We could charge $10 per child after school. So $17 /day per child.
Based on 10 -14 kids
Based on a minimum of 10 kids attending both before and after school 5 days a week the revenue would
be $850 /week.
Based on a maximum of 14 kids revenue would be $1,190 /week.
So, 10 -14 kids would bring in $850- $1,190 /week in Revenue
1 Teacher at $12 /hour x 5.5 hours a day x 5 days a week = $330 /week
1 Assistant at $10 /hour x 2.5 hours a day x 5 days a week = $125 /week
Total staff Expense /week: $455
Supplies Expense /week: $75
Food Expense /week: $4 /child /day: $200 -$280
Fitness Instructor: $25 /week
Transportation: $4 /child /day: $200 -$280
Total Expenses/week: $955-$1,115
Net /week: ($105) -$75
Based on 15 -20 kids
Revenue: $1200-$1600/week
1 Teacher at $12 /hour x 5.5 hours a day x 5 days /week = $330
1 Assistant at $10.00 /hour x 5.5 hours a day x 5 days /week = $275
1 Assistant at $10.00 /hour x 2.5 hours a day x 5 days /week = $125
Supplies Expense /week: $100
Food Expense /week: $4 /child /day: $300 -$400
Fitness Instructor: $25
Total Expenses/week: $1,155-$1,255
Net /week: $45 -$345
Minimum Net September- December: 13 weeks = ($1,365)
Maximum Net September- December: 13 weeks = $4,485