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City Council Minutes 05-12-2003MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL May 12, 2003 - 7 p.m. Members Present: Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce Thielen Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of April 28, 2003 regular Council meeting. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE APRIL 28, 2003 REGULAR COUNCIL MEETING. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Brian Stumpf requested an update on sidewalk repair be added to the agenda. John Simola stated he had information regarding the cost of the street sign replacement that he would like to present. Bruce Thielen added consideration of the report on the building official. 4. Citizen comments/petitions, requests and complaints. Mayor Thielen explained the purpose of the citizen comment portion of the agenda. No one spoke under citizen comment. 5. Consent Agenda A. Consideration to review and accept the year end EDA Financial Statements, Activity Report and 2003 Proposed Budget. Recommendation: Move to accept the EDA Balance Sheet; Statement of Revenues, Expenditures and Changes in Fund Balance; 2003 Cash Flow Projections and the Annual Activity Reports as presented. B. Consideration of ratifying new hires as identified. Recommendation: Approve the hiring of new employees for the Community Center, Motor Vehicles and Parks Department as identified. 1 Council Minutes - 5/12/03 C. Consideration of granting annual approval for municipal liquor license. Recommendation: Approve the following licenses effective July 1, 2003 contingent upon applicants providing appropriate certificate of insurance and payment of license fees: Intoxicatin-2 Liquor, On -Sale (fee $3,750) 1. Monticello Liquor, Inc. 2. Silver Fox (Chin Yuen) 3. Duane Lindenfelser dba River City Lanes 4. Days Inn 5. J.P.'s Annex 6. Hawks Sports Bar 7. Monticello Country Club Intoxicating Liquor, On -Sale, Sunday (fee $200 -set by statute) 1. Monticello Liquor, Inc. 2. Silver Fox 3. River City Lanes 4. VFW Club 5. American Legion Club 6. J.P.'s Annex 7. Hawks Sports Bar 8. Days Inn 9. Monticello Country Club 3.2 Malt Liquor, On -Sale (fee $275) 1. Rod and Gun (Steak Fry only) - $10 2. Monticello Men's Softball Ass'n. (April -Aug.) ($137.50) 3. Lions - Riverfest Celebration 4. Lions -Street Fest (Aug. 11, 2000) 3.2 Malt Liquor, Off -Sale (fee $75) 1. Monticello Liquor 2. Maus Foods 3. River Terrace 4. Tom Thumb 5. Holiday Stationstore 6. SuperAmerica 7. Avanti Petroleum (Mobil) 8. Cub Foods Set -Up License (fee $275) 1. Rod and Gun (Steak Fry only) - $25 �. St. Henry's (Fall Festival only) - $25 Club Licenses (fee -set by statute based on membership) I . VFW - $500 2. American Legion - $500 D. Consideration of approving issuance of 3/2 on -sale beer license for the Pizza Factory. Recommendation: Approve the 3/2 on -sale beer license for the Pizza Factory contingent 2 Council Minutes - 5/12/03 upon submittal of appropriate certificate of insurance and payment of license fees. E. Consideration of a request to extend an existing Interim Use Permit for the Alternative Learning Program (ALP). Applicant: Monticello School District. Recommendation: Move to approve the interim use permit for the Alternative Learning Program for a period of three years based on a finding that the use has raised no concerns for surrounding industrial uses and with the conditions of the previous permit which include: A short-term termination date is established in order to ensure that the City's industrial development objectives were not affected by the location of the school facility in industrial areas. 2. The building was remodeled only to the extent that convenient re -use by office or industrial users would still be possible. The parking was judged to be adequate for the school use of the property. F. Consideration of a request to amend an existing interim use permit for temporary automobile storage. Applicant: Monticello Ford. Recommendation: Move to approve the interim use permit amendment to extend the area of temporary automobile display as described in the site plan, maintaining the current time limit, subject to the previous approval conditions relating to site grading, lighting and tree planting. G. Consideration of approving final plat and development agreement for Autumn Ridge Phase II. Recommendation: Approve the final plat and development agreement for Autumn Ridge Phase II. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Consideration of approving_ plans and specifications for Phase I Core Street Reconstruction Program, Project No. 2002-14C and approve resolution restricting parking on the east side of Elm Street from County Road 39 to 7' Street. John Simola, Public Works Director, and Bret Weiss, City Engineer, provided background information on this item. The plans and specifications were drawn up for bidding with a number of alternates. Since the Council authorized the preparation of plans, some additional sewer and water line work has been added in the area of Vine Street, 3" Street and Walnut. In addition cul-de- sacs are being considered for the end of Elm Street, Vine Street and Minnesota Street. It is also proposed that the construction of 12" watermain along Ramsey Street which is necessary for the Council Minutes - 5/12/03 Well and Pumphouse #5 project be bid as part of this project. The Council will be considering the bids at their June 9, 2003 meeting and will make a determination at that time on the alternates proposed. Glen Posusta asked about the construction of the cul-de-sacs and why that couldn't wait until the property developed. John Simola replied that the ordinance does not allow dead end streets and it would be remiss for the City not comply with the ordinance. He added that the cul-de-sacs would be placed in City right-of-way. Bruce Thielen noted that the Council would make the final determination on whether this work would be included when the Council reviews the bid results. Glen Posusta asked how far south on Elm Street the street reconstruction is proposed. Bret Weiss stated it would go to 7tn Street. Glen Posusta asked why they wouldn't leave that section until it was determined how the former Ruff Auto site would be developed. Bret Weiss noted that this one section is still a gravel road and since it could be some time yet before it was determined how the former Ruff Auto site would be developed, he felt it was appropriate to consider doing it at this time. John Simola added that the City had received a concept plan for the Ruff Auto site and the City knows where 6 1/2 Street will be coming across so there is information on the development of the area that can be utilized in planning for this improvement. Brian Stumpf asked about the segment of road past 7tn street that serves the RV site. John Simola stated that there were some concerns with the grade and because of the light use of the roadway, they felt this segment could wait until the Brennan property developed. Glen Posusta asked if placing a 2" lift of blacktop wouldn't be feasible. It would be less maintenance than blading the gravel road and it would eliminate the dust problem for those properties abutting the segment of roadway. Bret Weiss stated this is something that could be added to the contract after bids are received. Rick Wolfsteller noted that any new improvements would be assessed fully to the benefitting property owners in addition to their share of the reconstruction costs. ROBBIE SMITH MOVED TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE CORE CITY STREET IMPROVEMENTS INCLUDING THE BID ALTERNATIVES AND TO PASS A RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS AND TO APPROVE A RESOLUTION PROHIBITING PARKING ON THE EAST SIDE OF ELM STREET FROM COUNTY ROAD 39 TO 7TH STREET. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Resolution No. 2003-29&2003-30. 8. Consideration of settlement of claim with Inproheat. Public Works Director, John Simola, provided background on this item. The legal action resulted because of the failure of the Inproheat system to produce Class A sludge. A settlement offer in the amount of $65,000 has been made. After attorney fees are deducted, the net amount of the settlement would be $17,000. BRIAN STUMPF MOVED TO ACCEPT THE OFFER FROM INPROHEAT OF $65.000 F. Council Minutes - 5/12/0' WITH THE CITY'S SHARE AFTER ATTORNEY'S FEES BEING $17,000. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. John Simola added that with the settlement of this claim, the City will be looking at alternate ways to produce the Class A sludge. 9. Approve payment of bills for May, 2003. Brian Stumpf questioned two items on the list of bills; one being the bill to Beyer Dodge and the other the bill for Determan-Browning. John Simola stated that the bill for Beyer Dodge was for placing a dump body on the black dodge truck. The bill for Determan-Browning was for a new key control system for the fuel pumps at the Public Works Building. Both of these items were budgeted for. ROGER CARLSON MOVED TO APPROVE THE BILLS FOR MAY. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Ar dpd Item -.- Sidewalk Update - Brian Stumpf asked if the utility contractor who used blacktop to restore the sidewalk that was removed in installation of the utilities had come back to properly restore the sidewalk. John Simola stated that they had met with representatives from Minnegasco and the City had offered to have the contractor on the project do the restoration work but Minnegasco had rejected the offer. He indicated that they have had problems getting the utility company back and felt that withholding utility permits for Minnegasco might motivate the firm to get the restoration work done. Street Sign Replacement - At the last meeting, the Council asked about replacing the street signs on Broadway. John Simola informed the Council that he had received a quote for a 6" sign plus materials of $1,586 with the Public Works Department doing the installation. The price for a 9" sign would be $2,066. The Council directed John Simola to bring samples of the signs at the next meeting. John Simola indicated that he will get another quote for the signs for the Core Street Project and that will also be presented to the Council. Report on Building Official - A report was submitted to the Council which indicated a satisfactory performance review for the building official and compliance with conditions relating to his work for Big Lake. Mayor Thielen asked for a motion to acknowledge receipt of the report. ROGER CARLSON MOVED TO ACKNOWLEDGE RECEIPT OF THE REPORT ON THE PERFORMANCE REVIEW OF THE BUILDING OFFICIAL INCLUDING COMPLIANCE WITH CONDITIONS RELATING TO HIS WORK FOR THE CITY OF BIG LAKE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. E Council Minutes - 5/12/03 Personnel Matters - Mayor Thielen felt that there were a number of personnel issues that should be reviewed by the Personnel Committee and then if warranted, update the governing policy to reflect the recommendations of the Personnel Committee. A meeting of the Personnel Committee will be set up. 10. Adjourn. ROBBIE SMITH MOVED TO ADJOURN THE MEETING AT 7:35 P.M. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. OCUAn-, ✓t.0 5 Recording Secretary lei