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City Council Minutes 12-12-2016REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 12, 2016 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. with a quorum present. The pledge of allegiance was recited. B. Approval of Meeting Minutes • Special Meeting Minutes from November 28, 2016 (City Admin Review) Councilmember Perrault moved approval of the Special Meeting minutes of November 28, 2016 — City Administrator Review. Councilmember Gabler seconded the motion. Motion carried unanimously. • Special Meeting Minutes from November 28, 2016 (Utility Rate) Councilmember Perrault moved approval of the Special Meeting minutes of November 28, 2016 — Utility Rate Discussion. Councilmember Gabler seconded the motion. Motion carried unanimously. • Regular Meeting Minutes from November 28, 2016 Councilmember Perrault moved approval of the Regular Meeting minutes of November 28, 2016. Councilmember Posusta seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Ayzenda • None. D. Citizen Comments • None. E. Public Service Announcements • Rachel Leonard provided an update on: - City Holiday Hours City Council Minutes — December 12, 2016 Page 1 1 8 Christmas tree pick up scheduled for January 2 — 6, 2017 Trailblazer Transit Public Meeting scheduled for Wednesday, December 21, 2016 at 2 p.m. F. Council Liaison Uudates • Planning Commission — Councilmember Gabler provided an update on the previous meeting with included an item on Moon Motor Sports and the approved 2017 Work Plan. She also mentioned that the reappointment of two commissioners will be confirmed by the City Council in January. • BCOL — Mayor Stumpf gave an update on the following: - Received request from Crisis Nursery to hold a 5K in 2017 - Bertram Blast will be on July 22 - Phase II play scape has commenced - Reappointed Wes Olson • IEDC — Mayor Stumpf noted that the commission discussed project updates and potential prospects for future projects G. Department Updates • Sarah Seeley, Library Director, provided an update/overview of 2016 activity at the Monticello Public Library. • Angela Schumann commented that the Post Office is looking to relocate to its annex building at 206 E. 71h Street. The Post Office is holding a public meeting on Wednesday, December 15, 2016 in the Monticello Community Center. Following the meeting there will be a period of time in which people can submit comments. • Angela Schumann noted that City Administrator Jeff O'Neill met with the two new incoming Councilmembers and developed a schedule for them to meet with Department Heads. • Shibani Bisson, WSB/City Engineer, provided an update on the 95th Street extension open house which took place on December 8, 2016. Approximately 30 people were in attendance. The purpose of the open house was to discuss the proposed improvements and receive feedback from the residents. 2. Consent Ap_enda Councilmember Hilgart moved approval of the Consent Agenda including items A, B, F, K, M, & N. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $959,210.69. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the Monticello Community Center and the Street Department and the departures for the Monticello Community Center. City Council Minutes — December 12, 2016 Page 2 18 C. Consideration of approving the sale/disposal of surplus city property. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. D. Consideration of approving setting a special City Council meeting for Tuesday, December 27, 2016 for approval of bills. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of approving the 2017 Schedule of Regular Council and Commission meetings. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. F. Consideration of approving City Facility Business Hours for 2017. Recommendation: Approved the City Facility Business Hours Schedule for 2017 as presented. G. Consideration of approving a wine and 3.2 liquor licenses for the Asian Cafe' Sushi Grill, Inc. at 514 Pine Street. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of approving a contract with the Wright County Assessor's Office for 2018-2019 assessing services. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. I. Consideration of adopting Resolution 2016-090 accepting a cash donation from All Element Inc. of $5,120 for the purchase of Firemaxx tools. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. J. Consideration of approving the replacement of carpet/flooring in the Monticello Community Center childcare area, the gallery hallway, and the fitness area for a total cost of $44,054. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of approving Resolution 2016-091 calling for Redemption of outstanding General Obligation Sewer Revenue Refunding Bonds, Series 2008A for selected maturities. Recommendation: Adopted Resolution 2016-091 calling for redemption of outstanding General Obligation Bonds, 2008A Series for selected maturities. L. Consideration of approving Resolution 2016-067 approving a Master Partnership Contract with MnDOT. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. M. Consideration of approving a request for Conditional Use Permit for vehicle sales and rental, a request for Condition Use Permit for auto repair minor, a request for City Council Minutes — December 12, 2016 Page 3 18 Conditional Use Permit for open sales display, a request for rezoning from B-4 (Regional Business) to B-3 (Highway Business), and a request for variance for automobile repair minor beyond the front building line. Applicant: Larson Building Inc. Recommendation: Adopted Ordinance No. 656 for rezoning from B-4 (Regional Business District) to B-3 (Highway Business District) for Lot 1, Block 2, Otter Creek Crossing based on the findings in Resolution No. PC -2016-041; and approved the Conditional Use Permits for (A) Vehicle Sales and Rental, (B) Minor Vehicle Repair, (C) Open Sales and Display, and (D) Accessory Outdoor Commercial — Entertainment/Recreation, based on findings in Resolution No. PC -2016-042, and the conditions noted in Exhibit Z. N. Consideration of approving a request for amendment to the Monticello Zoning Ordinance, Chapter 5, Section 1 for amendment to regulations for Vehicle Sales and Rental in the B-4 (Regional Business District and Chapter 5, Section 1 for regulations for Accessory Use Auto Repair — Minor in the B-4 (Regional Business District). Applicant: City of Monticello. Recommendation: Adopted Ordinance No. 657 for amendments to the Monticello Zoning Ordinance for regulations for Vehicle Sales and Rental in the B-4 (Regional Business) District and Chapter 5, Section 1 for regulations for Accessory Use Auto Repair — Minor in the B-4 (Regional Business District), based on findings in Resolution No. PC -2016-044. 2A. Consideration of items removed from the Consent Agenda for discussion. C. Consideration of approving the sale/disposal of surplus city property. Councilmember Posusta questioned whether or not the pool table was being replaced or not. Ann Mosack, Community Center Director, responded that the pool table was being sold but wasn't being replaced. Councilmember Posusta moved approval of the sale of surplus city property as presented. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Consideration of approving setting a special City Council meeting for Tuesday, December 27, 2016 for approval of bills. Mayor Stumpf requested that the Special Meeting be held Thursday, December 29 at 7:30 a.m. Mayor Stumpf moved to set a Special City Council meeting for Thursday, December 29, 2016 at 7:30 a.m. for the purpose of approving end of year check run. Councilmember Posusta seconded the motion. Motion carried unanimously. City Council Minutes — December 12, 2016 Page 4 18 E. Consideration of approving the 2017 Schedule of Regular Council and Commission meetings. Mayor Stumpf removed the item and requested that the Highway 25 Coalition and the I-94 West Corridor Coalition meetings be added to the calendar. Mayor Stumpf moved approval with the additions as noted above to the 2017 calendar. Councilmember Gabler seconded the motion. Motion carried unanimously. G. Consideration of approving a wine and 3.2 on -sale liquor licenses for Asian Cafe Sushi Grill, Inc. at 514 Pine Street. A revised memo noting a corrected recommendation was placed on the dais. Councilmember Posusta moved approval of the On -Sale 3.2 Beer/Malt Liquor license and wine license for the Asian Cafe' Sushi Grill, Inc. at 514 Pine Street. Councilmember Gabler seconded the motion. Motion carried unanimously. H. Consideration of approving a contract with the Wright County Assessor's Office for 2018-2019 assessing services. Councilmember Hilgart removed the item for clarification. Councilmember Hilgart moved approval of the contract for assessing services with the Wright County Assessor for 2018 and 2019 services at the rates proposed. Charlotte Gabler seconded the motion. Motion carried unanimously. I. Consideration of adopting Resolution 2016-090 accepting a cash donation from All Element Inc. of $5,120 for the purchase of Firemaxx Tools. Mayor Stumpf removed the item to recognize All Element Inc. for their contribution. Councilmember Perrault moved to adopt Resolution 2016-090 approving the contribution and authorize use of funds as specified. Councilmember Posusta seconded the motion. Motion carried unanimously. J. Consideration of approving the replacement of carpet/flooring in the Monticello Community Center childcare area, the gallery hallway, and the fitness are for a total cost of $44,054. City Council Minutes — December 12, 2016 Page 5 18 Mayor Stumpf removed the item and questioned whether the flooring wait until the weather conditions were better. Ann Mosack responded that the cost may increase if the City chooses to wait. In addition, the money was budgeted for 2016. Councilmember Posusta moved approval of replacing the community center childcare carpet at a cost of $4,501.49, the gallery hallway carpet at a cost of $7,574.54, and the fitness flooring at a cost of $31,977.97 all provided by the lowest bidders as identified. Councilmember Hilgart seconded the motion. Motion carried unanimously. L. Consideration of approving Resolution 2016-067 approving a Master Partnership Contract with MnDOT. Councilmember Perrault removed for clarification of the resolution. Councilmember Perrault moved to adopt Resolution 2016-067 approving a Master Partnership Contract with MnDOT. Councilmember Hilgart seconded the motion. Motion carried unanimously. 3. Public Hearing: A. Public Hearing — Consideration of adopting Resolution 2016-092 establishing the final Tax Levy for 2017. Wayne Oberg, Finance Director, provided an overview of the Final Tax Levy for 2017. The proposed final tax levy is $9,150,000 which is 2.5% higher than the 2016 final levy and the proposed final HRA tax levy is $280,000 which is the same as last year. He then noted some of the tax base changes. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. There was brief discussion among councilmembers. Councilmember Posusta noted that the increase in taxes isn't because of the City, but that it is because of the values of homes which are set by the County. Mr. Oberg affirmed this comment. Councilmember Hilgart moved to adopt Resolution 2016-092 establishing the City Property Tax Levy for 2017 at $9,150,000 and the HRA Levy for 2017 at $280,000. Councilmember Gabler seconded the motion. Motion carried 4-1; Councilmember Perrault voted against. 4. Regular Business: A. Consideration of adopting Ordinance 658 amending the City Fee Schedule for 2017 and adopting Summary Ordinance No. 658A for publication. City Council Minutes — December 12, 2016 Page 6 18 Wayne Oberg presented the item and noted some of the fee changes. Mayor Stumpf commented that he would like to see a change in the fine for animals running at large. He thinks the fine for licensed dogs running at large should be $50 across the board and unlicensed dogs $75. Councilmember Posusta agreed with this change. Councilmember Perrault expressed concern about sewer rates and they could have been lower. Decision 1: Councilmember Hilgart moved to adopt Ordinance 658 approving the 2017 Fee Schedule with the changes to fines for dogs running at large as mentioned above, effective January 1, 2017. Councilmember Posusta seconded the motion. Motion carried 4-1; Councilmember Perrault voted against. Decision 2: Councilmember Perrault moved to adopt Summary Ordinance 658A providing for publication. Councilmember Hilgart seconded the motion. Motion carried unanimously. B. Consideration of adopting Resolution 2016-093 approving the 2017 City Budget. Wayne Oberg presented the 2017 City Budget. The 2017 proposed expenditures and other uses total $35,027,394 and 2017 proposed revenues and other sources total $32,714,388. The difference between expenditures and other uses and revenues and other sources is either an addition to or subtraction from fund reserves. Councilmember Hilgart moved to adopt Resolution 2016-093 approving the 2017 expenditure budget at $35,027,394. Councilmember Posusta seconded the motion. Motion carried 4-1; Councilmember Perrault voted against. C. Consideration of adopting Resolution 2016-094 accepting bids and awarding project for the TH 25/7'11 Street Intersection Improvements Project, City Project 15C004. Shibani Bisson gave a brief overview of the project. This is a re -bid of the project and bids were received and opened on December 6, 2016. The City received six bids, with the lowest bid being submitted by Valley Paving, Inc. in the amount of $1,211,764.87 which is approximately $79,000 under the current engineer's estimate. The new bid is approximately $198,082 lower than the original bid amount. She noted funding sources: MnDOT - $350,000; Assessments - $38,000; City - $202,000; and State Aid Funds - $960,000. The project is to begin construction by May 15, 2017 and final completion by July 10, 2017. Councilmember Gabler moved to adopt Resolution 2016-094 accepting the bids and awarding the contract to the lowest responsible bidder, Valley Paving, Inc. in the amount of $1,200,588.07 for the TH 25/7' Street City Council Minutes — December 12, 2016 Page 7 18 Intersection Improvements, City Project No. 15C004. Councilmember Posusta seconded the motion. Motion carried unanimously. D. Consideration of authorizing a Release and Settlement Agreement with the Church of St. Henry for $963,407 plus closingcosts. Joel Jamnik, Campbell Knutson/City Attorney, introduced the item and reviewed the agreement, and Bret Weiss, WSB, presented the Fallon Avenue Overpass project to the City Council. The City Council is being asked to consider approving the agreement that stipulates all conditions and terms associated with City land purchase necessary to make the connection from Fallon Avenue Overpass to 7"' Street. This includes 4.01 acres plus an additional 1.691 acres at a cost of $963,407. Councilmember Posusta moved approval of the Release and Settlement Agreement which includes land acquisition costs in the amount of $963,407 plus closing costs. Councilmember Hilgart seconded the motion. Motion carried unanimously. By consensus the meeting was adjourned at 7:48 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — December 12, 2016 Page 8 18