City Council Minutes 10-10-2016REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 10, 2016 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, and Glen Posusta
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Brian Stumpf called the meeting to order at 6:30 p.m. with a quorum
present. The pledge of allegiance was recited.
B. Approval of Meeting Minutes
• Special Meeting Minutes from September 26, 2016
Tom Perrault moved approval of the Special Meeting Minutes from
September 26, 2016. Charlotte Gabler seconded the motion. Motion carried
unanimously.
• Regular Meeting Minutes from September 26, 2016
Tom Perrault moved approval of the Regular Meeting Minutes from
September 26, 2016 as amended. Lloyd Hilgart seconded the motion.
Motion carried unanimously.
C. Consideration of Adding Items to the Agenda
• None.
D. Citizen Comments
• None.
E. Public Service Announcements
• Rachel Leonard, Communications Coordinator, updated the City Council and
the public on the following public announcements:
- Grand Opening of Monti View Park will take place on
October 15, 2016. A new public arts sculpture will be
revealed. In addition, people will be able to test a sample of
the new bike course.
- A City Council Candidate Forum will take place on October
17, 2016.
City Council Minutes — October 10, 2016 Page 11 6
The Senior Center Breakfast will be held on October 23,
2016.
The City will be conducting a clean-up of Riverside
Cemetery. As provided in the cemetery rules, all items need
to be removed before clean up begins or they will be
removed. Public Works will hold the items for 30 days.
• Angela Schumann, Community Development Director, announced that WSI
was this year's Industry of the Year winner.
F. Council Liaison Updates
• IEDC — Brian Stumpf noted that there was a presentation given by the
Minnesota Jobs and Training program.
• Planning Commission — Charlotte Gabler provided a brief update. The
Planning Commission welcomed their new member.
• BCOL — Brian Stumpf reviewed the following items: the four season
rental chalet; the remaining BCOL land purchases; the north parking area
schedule; athletic field; Athletic Complex Master Plan; and the National
Guard Innovative Readiness Training Program Grant.
• Highway 25 Coalition — Jeff O'Neill, City Administrator, gave a brief
update and noted that the City of Becker joined the Coalition.
G. Department Updates
• City Administrator Jeff O'Neill provided an update on the following
items:
1. Fleet Farm is progressing.
2. Xcel Energy is replacing street lights and Monticello is scheduled
for 2018.
3. FiberNet has a new website. Arvig will be presenting to the City
Council at the next City Council meeting.
4. The Sheriff's Quarterly message will be held at the October 24,
2016 meeting.
5. Options will be presented in the future in regard to the study of a
Full-time Fire Chief.
6. Changes to the Great River Regional Library contract.
2. Consent Agenda
Tom Perrault moved approval excluding H, I, K, L, and O. Charlotte Gabler
seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,603,671.15.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC and the departures for Parks and MCC.
City Council Minutes — October 10, 2016 Page 2 16
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved the surplus property list as presented.
D. Consideration of appointing addition election judges to serve for the 2016 General
Election. Recommendation: Approved the appointment of additional election
judges.
E. Consideration of adopting Resolution 2016-070 reauthorizing membership in the
4M Fund. Recommendation: Approved Resolution 2016-070 reauthorizing
membership in the 4M Fund.
F. Consideration to approve policy for utility billing late fee forgiveness.
Recommendation: Approved the Utility Late Fee Forgiveness Policy.
G. Consideration to approve policy for utility billing refunds. Recommendation:
Approved the Utility Billing Refunds Policy.
H. Consideration of adopting Resolution 2016-071 to accept a contribution of
$10,000 from Monticello Lions Club towards the new open air shelter at Ellison
Park. Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
I. Consideration of approving an agreement between the City of Monticello and
DirtWirx for development and maintenance of a single-track mountain bike
challenge course at Monti View Park. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
J. Consideration of approving the purchase of a Parks Department Toro 4100D for
$62,961.22 through the Central Equipment Fund. Recommendation: Approved
the purchase of a 2016 Toro Groundsmaster 4100D for $52,961.22 through
the Central Equipment Fund.
K. Consideration of approving an increase in warming house hours for the 2016-
2017 winter skating season. Recommendation: ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
L. Consideration of accepting quotes and authorization to enter into a contract for
installation of block foundation for open air shelter at Ellison Park.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
M. Consideration of adopting Resolution 2016-072 authorizing application for the
MnDOT Stand -Alone Noise Barrier Program. Recommendation: Approved
Resolution 2016-072 authorizing the application for the 2017 MnDOT Stand
Alone Noise Barrier Program.
City Council Minutes — October 10, 2016 Page 3 16
N. Consideration of adopting Resolution 2016-073A accepting improvements and
authorizing final payment for the 7th Street Retaining Wall Improvements, City
Project No. 15C003. Recommendation: Approved Resolution 2016-073A
accepting improvements and authorizing final payment to Sunram
Construction, Inc. for the 7t" Street Retaining Wall Improvements, City
Project No. 15C003.
O. Consideration of adopting Resolution 2016-074A approving a modification to
Tax Increment Financing Plan for TIF 1-35, Masters Fifth Avenue
Redevelopment Project. Recommendation: ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
P. Consideration of approving a Subordination Agreement for Neighborhood
Stabilization Program (NSP) 2nd Mortgage Deferred Loan — Kelli K. and James R.
Martin, 8771 Fairhill Lane, Monticello, MN to Connexus Credit Union.
Recommendation: Approved a Subordination Agreement for the Kelli K.
and James R. Martin, 8771 Fairhill Lane, NSP Deferred Loan.
2A. Consideration of items removed from the Consent Agenda for discussion.
H. Consideration of adopting Resolution 2016-071 to accept a contribution of
$10, 000 from the Monticello Lions Club towards the new open air shelter at
Ellison Park.
Brian Stumpf removed the item to recognize the Lions Club for their donation.
Brian Stumpf moved to adopt Resolution 2016-071 accepting the donation of
$10,000 from the Monticello Lions and their previous $2,000 donation
toward West Bridge Park be transferred to Ellison Park. Charlotte Gabler
seconded the motion. Motion carried 4-1; Tom Perrault voted against
because he doesn't think there is a need for a second shelter and it is
overcrowding the park.
I. Consideration of approving an agreement between the City of Monticello and
DirtWirx for development and maintenance of a single-track mountain bike
challenge course at Montiview Park.
Lloyd Hilgart removed the item to recognize Sue Seeger, the artist of the
sculpture that is going to be revealed. Tom Perrault expressed his concern that
the final design of the course is not known. Tom Pawelk, Parks Superintendent,
responded that he will work with DirtWirx on the final design.
Lloyd Hilgart moved approval of an agreement between the City of
Monticello and DirtWirx for development and maintenance of a single track
mountain bike challenge course at Montiview Park. Glen Posusta seconded
City Council Minutes — October 10, 2016 Page 4 1 6
the motion. Motion carried 4-1; Tom Perrault voted against for the reason
listed above.
K. Consideration of approving an increase in warming house hours for the 2016-
2017 winter skating season.
Tom Perrault removed the item and questioned the type of work that the
employees contribute. Tom Pawelk responded to the question. He also noted that
individuals can apply with Public Works.
Charlotte Gabler moved approval of increasing the warming house hours for
skating rinks at 4th Street Park and West Bridge Park as outlined. Lloyd
Hilgart seconded the motion. Motion carried unanimously.
L. Consideration of accepting quotes and authorization to enter into a contract for
installation of block foundation for open air shelter at Ellison Park.
Brian Stumpf removed the item to display the type of the block that is going to be
used.
Charlotte Gabler moved to accept the quotes received for block work and to
enter into a contract with T & T Construction and Masonry of Pease,
Minnesota, based upon their low quote of $14,856. Glen Posusta seconded
the motion. Motion carried 4-1; Tom Perrault voted against.
O. Consideration of adopting Resolution 2016-074A approving a modification to Tax
Increment Financing Plan for TIF 1-35, Masters Fifth Avenue Redevelopment
Project.
Brian Stumpf removed the item from the Consent Agenda because he does not
support the use of TIF for residential development. Discussion ensued in regard
to the decision made by the EDA in support.
Charlotte Gabler moved to adopt Resolution 2016-074A approving a
modification of the TIF Plan for TIF District 1-35 wherein language is added
identifying the project as a commercial, mixed use or residential
development of 11,000 square feet. Lloyd Hilgart seconded the motion.
Motion carried 4-1; Brian Stumpf voted against for reason listed above.
4. Regular Agenda:
A. Consideration of approving a purchase agreement for Phase XI of the Bertram
Chain of Lakes Regional Park, including funding of approximately $510,000 for
purchase, and to approve corresponding required fund transfer from Capital
Proiects Fund to the Park & Pathwav Fund for 2016
City Council Minutes — October 10, 2016 Page 5 16
Angela Schumann gave a brief presentation and noted that the Wright County
Board will receive the purchase agreement for consideration on October 11 and, if
approved, the closing is anticipated prior to year-end 2016. The City Council
praised staff for their efforts on this project.
Brian Stumpf moved to approve the purchase agreement for Phase XI of the
Bertram Chain of Lakes Regional Park, including funding of approximately
$510,000 for purchase, and to approve corresponding required fund transfer
from Capital Projects Fund to the Park & Pathway Fund for 2016. Glen
Posusta seconded the motion. Motion carried 4-1; Tom Perrault voted
against.
B. Consideration of approving a purchase agreement and funding of approximately
$10,500 for approximately three acres of Bertram Lake Shoreland for inclusion in
the Bertram Chain of Lakes Regional Park and to approve corresponding required
fund transfer from Capital Projects Fund to the Park & Pathway Fund for 2016.
Angela Schumann gave a brief review of the item and noted that the City Council
previously approved the funding for the acquisition of the parcel in June 2016.
This it to approve the purchase agreement associated with the acquisition. The
property lies on the west shore of Bertram Lake.
Glen Posusta moved approval of the purchase agreement and funding of
approximately $10,500 for approximately three acres of Bertram Lake
Shoreland for inclusion in the Bertram Chain of Lakes Regional Park and to
approve corresponding required fund transfer from Capital Projects Fund to
the Park & Pathway Fund for 2016. Lloyd Hilgart seconded the motion.
Motion carried 4-1; Tom Perrault voted against.
By consensus the meeting was adjourned at 7:23 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest: ���a✓�
City Administrator
City Council Minutes — October 10, 2016 Page 6 1 6