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Parks Commission Agenda Packet 09-24-2015Park Commission Agenda: 09/24/2015 AGENDA REGULAR PARKS COMMISSION MEETING September 24, 2015 — 9:15 A.M Monticello Public Works Office "To enhance community pride through developing and maintaining city parks with a high standard of quality. " 1. Call to Order. 2. Approve Minutes of Regular Parks Commission Meeting from July 23, 2015. 3. Consideration of adding items to the agenda. 4. Citizen's requests and comments. A. Riverside Cemetery B. River Cleanup 5. Review draft concept for HWY25 /7th St corridor enhancement. 6. Review draft concepts for BCOL Athletic Fields. 7. Dog Park Committee update ,Wag & Walk Festival. 8. Review and discussion of 2016 Park Department Budget. 9. Open house at Hunters Crossing Park. 10. General Park Updates A. Hunters Crossing Park B. School Boulevard/Jason Ave pathway projects C. Pathway Sealcoat Project D. Shade Tree Inspections 11. Next regular meeting scheduled for December 3, 2015. 12. Motion to adjourn. 1 PARKS COMMISSION MINUTES I JULY 23, 2015 MINUTES PARKS COMMISSION MEETING THURSDAY JULY 23, 2015 - 9:15 A.M. "To enhance community pride through developing and maintaining Cityparks with a high standard of quality. " Members Present: Larry Nolan, Jack Gregor, Nancy McCaffrey, Tim Stalpes, Brian Stoll Members Absent: Glen Posusta Others Present: Tom Pawelk, Park Superintendent Beth Green, Administrative Assistant Kitty Baltos, Community Center Director 1. Call to Order. Chair Larry Nolan called the meeting to order at 9:15 a.m. and declared a quorum present. 2. Approve Minutes of Regular Parks Commission Meeting May 28, 2015. NANCY MCCAFFREY MOVED TO APPROVE MINUTES OF THE REGULAR PARKS COMMISSION MEETING ON MAY 28, 2015. MOTION SECONDED BY TIM STALPES. MOTION CARRIED UNANIMOUSLY, 5 -0. 3. Consideration of adding items to the agenda. A. Splash Pad: Nancy McCaffrey said that she was contacted by a member of the Monticello Lions Club who indicated interest in possibly locating a splash pad at Pioneer Park. The Lions member said they would like to start the conversation with the Parks Commission and the City Council following their Brewfest event as they may look at donating a portion of those proceeds towards a splash pad project in the next couple of years. B. Blazin' Thru Bertram Run: Kitty Baltos said the run was moved to Saturday, September 5th this year as the LaVallee family had another event to attend on the second weekend in September. The run will start at 9am from the amphitheater near the old chalet at the 9910 Briarwood Avenue park entrance. Baltos noted that this year she and Dave Wik started a series of three runs and this will be the final run so prizes will be awarded to the winners of the series following the run. Page 1 of 5 PARKS COMMISSION MINUTES I JULY 23, 2015 4. Citizens requests and comments. Tom Pawelk said he received a thank you from Monticello Rotary for the help with the installation and the grand opening of the natural theme playground. Nancy McCaffrey said that she has had comments from visitors at East Bridge Park about really loving the park and all the Parks Department does to keep the parks beautiful, including the wood surround around the portable restrooms. 5. Discussion of 2016 ballfield concession stand operation. Kitty Baltos, Community Center Director discussed the concessions at the ballfields and said that she and Tom Pawelk have been talking about options for keeping the concession stand open. Baltos noted that last year concession sales came in at a loss of $4,000 - $5,000. There were vending machines last year but they were vandalized so they were not replaced as there isn't a way to secure the machines. In looking at the budget it was determined that the MCC cannot supplement the loss so for this season the concessions are only open for the adult games and not for the youth games. Baltos said that historically in the state, softball numbers are down and it appears those numbers won't rise to where they were in the late 80's. Teams are down from a high of 36 teams and two nights of full play to 8 teams and one night of play. They are hoping to see more teams coming back as they have a new league manager who is very proactive. Baltos said they are trying to figure out what to do next year as they won't be able to cover the expenses with having the stand open only one night /week. The costs include staffing, food, electricity, a food service license, and IT services. If there are no concessions, vending machines could be put in the concession area and when the park is not being used they would be secure. That could be made accessible to coaches, the league manager, etc. Baltos noted that a big thing for adult leagues is having beer for the games. Monticello's ordinance does not allow for beer to be brought into the ballfields. However, another possibility may be to lease the concession stand to the teams so they can sell beer. This practice was done in the past and may or may not work. Pawelk said that he is going to research the practices of other cities with their ballfield concessions and bring that information back to the next meeting. Pawelk noted the importance being the planning for the Bertram Athletic Complex is under way so what we do now will set precedence in the future. 6. Dog Park Committee Update. Nancy McCaffrey said that the committee is planning a fall dog walk and are promoting it as the Wag & Walk Festival. The special event permit has been Page 2 of 5 PARKS COMMISSION MINUTES I JULY 23, 2015 applied for and the walk will be held on Sunday, September 27, from 1 -4pm, at Meadow Oak Park. There is a 1.5 mile course around the pathway leading back to the park that will be taken as well as a short course going thru the development and back to the park which is approximately 8/10 of a mile. Other events being planned include a costume contest, talent show, lure course, pet look -alike contest, Wright County K -9 demonstration, and more. The group is hoping to have vendors on site and will be looking for volunteers and sponsors. The group will have a booth set up at Runnings on Saturday, July 25t , and will hand out treat bags and information. Fundraising donations are currently at just over $1,200. McCaffrey said that she has spoken to a Monticello Lion about making a donation or sponsoring an event, and while they are in support of the cause, their focus right now is on their upcoming Brewfest event. She will follow up with the Lion's following Brewfest. Jack Gregor said that he has been working with fence companies and so far has not had any luck on getting the fence donated. He reached out to a national company and they felt the Monticello area was not their demographics. Gregor said he is going to refocus on local people. He's also working on gathering local sponsors to donate which would include a $5,000 donation for naming rights to the park, $2,500 for naming rights of the small or large dog area, and $1,000 for naming rights of the double gated entry area. 7. Review and discussion of 2016 Park Department Budget. Tom Pawelk reviewed the proposed 2016 Park Budget worksheets with the Commission and noted that the proposed budget has been submitted to the finance director and it is a 6% increase from last year. Capital Improvement Highlights include: • BCOL Ballfields ($200,000): First phase to meet the minimum requirements of the grant. • Ellison Veteran's Memorial Project ($12,000): Landscaping project needs to be updated. • Par West Play Equipment ($15,000): There's no play value to the current system as the demographics included younger children now. • Musical Instruments ($6,300): To be installed in West Bridge Park. Larry Nolan asked Pawelk to let the Commission know when they have the budget meeting with the Council. NANCY MCCAFFREY MOVED TO APPROVE THE PRELIMINARY BUDGET TO BE SUBMITTED TO THE CITY COUNCIL FOR REVIEW. MOTION SECONDED BY JACK MCGREGOR. MOTION CARRIED UNANIMOUSLY, 5 -0. Page 3 of 5 PARKS COMMISSION MINUTES I JULY 23, 2015 TIM STALPES MOVED TO RECOMMEND AN ADDITIONAL FULL -TIME EMPLOYEE FOR THE PARKS DEPARTMENT FOR 2016. MOTION SECONDED BY BRIAN STOLL. MOTION CARRIED UNANIMOUSLY, 5 -0. 8. General Park Updates. Tom Pawelk reviewed the following park updates with no action being taken at this time: • Riverfest update. • Vandalism at West Bridge and Pioneer Parks is an ongoing issue and Pawelk will once again look into asking the City Council to authorize security cameras at those parks. • Hunters Crossing playground is nearing completion. • School Blvd/Jason Ave Pathways have been milled. Approximately 350' of root barrier will be installed on the south side and since the contractor is here Pawelk said he is going to see if they can install 460' of root barrier along the Jason Ave pathway as well. • The Monticello Lions donated three kiosks to the Parks Department which will be installed at various locations. • The annual Dutch Elm inspections will start next week and the inspectors will keep an eye on Emerald Ash Boer. Pawelk noted that the DNR is monitoring traps they have set at a few different locations in Monticello. • Groveland Park has gotten a facelift. The Monticello High School football players came out to the park to donate their time and a lot was accomplished. • There have been quite a few storms lately causing tree damage so the department is working on a number of storm damage chipping requests. • The Ellison Park climbing wall is still on the docket for replacement to be covered by the insurance company. Rather than install another climbing wall, the consensus is to put in a play structure (geared towards ages 2 -5) which will be cohesive with the current play structure near the log shelter. The cost is slightly higher than the climbing wall and Pawelk noted the City Council authorized the price difference for the new play structure. Page 4 of 5 PARKS COMMISSION MINUTES I JULY 23, 2015 • The BCOL RFP Meeting is Friday, August 7th, at 8 o'clock at city hall. Pawelk said he will email more details and ask the Commission to attend. • Pawelk said that next week Quarry Church will be putting on Camp Live at Pioneer Park. 9. Next regular meetiniz scheduled for September 24, 2015. The next regular Parks Commission Meeting is scheduled for Sept 24, 2015, at 9:15 a.m. in the Public Works Office. 14. Motion to adiourn. BRIAN STOLL MOVED TO ADJOURN THE PARKS COMMISSION MEETING AT 10:40 A.M. MOTION SECONDED BY TIM STALPES. MOTION CARRIED UNANIMOUSLY, 5 -0. RECORDED BY: teeth &green DATE APPROVED: ATTEST: Page 5 of 5 Decorative concrete plaza with two toned integral color A WSB & Associates, Inc. of 25th in front of the gas station to create a sense of place vpu=�-- - -M� A landscaped boulevard with boulevard trees will create a buffer between pedestrians and 25th TH25 & 7th Gateway Design t Monticello Fence surrounding the cemetery will be part of the retaining wall WSB Project Number: �ca�Il Iy aI ca 02596 -100 Date: September 15, 2015 Concept Dense plantings at the Ornamental fence on corner of 25th and 7th will I top of wall Cast -in -place corner monument with custom formliner relief C4'�/1/1'� NIIINN �A /1+'I�1 A WSB & Associates, Inc. WSB Project Number: 02596 -100 Date: September 15, 2015 rr / TH25 & 7th Gateway Design g �" i i� TH 25 / r� Concept Monticello � �yy �Q 91 0 30' 60' Scale: V= 30' \ \\ �11 \ \\ an n I �I Concept Monticello � �yy �Q 91 0 30' 60' Scale: V= 30' WSB Project Number: 02596 -100 Date: September 15, 2015 Associates, Inc. city logo 11 IJ%..0%. VV I11 1 1 111 1 VI WIN other side of 25th in front of the gas station to create a sense of place IF #Iop �w A landscaped boulevard INNINNININE with boulevard trees will create a buffer between pedestrians and 25th TH25 & 7th Gateway Design Concept 2 Decorative concrete plaza with two toned integral color Dense plantings at the corner of 25th and 7th will bring attention the area and be a gateway to the city jc;aLii iy a C;a Monticello rI Iri -r%r" f-nrv"1hnnr unroll Raised metal lettering A WSB & Associates, Inc. WSB Project Number: 02596 -100 Date: September 15, 2015 CJ TH25 & 7th Gateway Design g �" i , j r� r Je'T H / r / / 1� \ /i \ \ \ \\ Te ° 1�1 \\\ n I I� Concept \ -7// Monticello \moo \ \yy �Q \ O 0 30' 60' Scale: V= 30' PROS • Central corridor provides ease of pedestrian movements through site. • Winter use feature near entrance eliminates need for extensive plowing. • Parking and entrance drive do not divide park - recreation features are continuous. .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • ............................................................................................................................................. .............................._ .............................................................................................................................................. ............................... ........................................................................................................................................... ............................... . • • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • ......................... ................ ................................ ................ ................................ ................ ................................... • ............................................................................................................................................. .............................._ • ............................................................................................................................................ ............................... • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • ............................................................................................................................................. .............................._ • .............................................................................................................................................. ............................... CONS • No vehicular connection to county park. • Fenced facilities in forefront prevent views into the site and patrolability. • More "institutional" layout. • Higher concentration of players /spectators along edges of fields adjacent to future campground. CENTRAL ................................................................................................................................................. ............................ VEHICULAR .............................................................................................................................................. ............................... ACCESS • .............................................................................................................................................. ............................... LL z .............................................................................................................................................. ............................... 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"� I Ce te r M1, .............................................................................................................................................. ............................... d4 ' ►, .� ............................................................................................................................................ ............................... _ Reservation __� ............................................................................................................................................. .............................._ • r Visitor Faciliffe's NATURALIZED BUFFER SPAC y , 4 4, I PEDESTRIAN ACCESS E X r . ........ _ -- 01 i en it Canoe ACCeSS 4 `'r I �`' J PEDESTRIAN ACCESS E X r . ........ _ -- 01 i en it Canoe ACCeSS 4 `'r I �`' J PROS • Greater distribution of parking" • Vehicular connection to county park entrance and parking area to the south" • More curvilinear park like' layout. ` .............................................................................................................................................. ............................... ` .............................................................................................................................................. ............................... 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CONS • Parking configuration slightly divides site. • Ballfield fencing may block views into the site. • Higher concentration of players /spectators along edges of fields adjacent to future campground. • No hockey. • Access drive is not optimally spaced away from regional park entrance. • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... ' .............................................................................................................................................. ............................... 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DROP OFF CONCESSION/ • • •' , RESTROOM PEDE TRIAN ACCESS 1 r w • W 1 CENTRAL • z z MULTI - PURPOSE CONCES ION/ • > BALLFIELDS RESTR OM M r a , • • • , . , MULTI - PURPOSE„ °► ' • .. • GREEN SPACE Cc) 0 NATURALIZED BUFFER SPACE • _-J' C ' ; " `° SECONDARY CONCESSION/ m ■ RESTROOM • PARKING AREA s PEDESTRIAN ACCESS `' �r ' • TO PROPOSED • . _ ', � . • _fir` CAMPGROUND VEHICULAR ACCESS 1 ym . 1 i • A .4 I yti Aw r, r7v f r� 61N" D en't j - L]SK -ance te 4 ` Park U S�"; Reservation/ 'isitor FacilA rib�' rllr �s. � � � y' •` 1 / •. 1 t i 1 Canoe Access its ____ PROS • Open fields allow unobstructed views into site and greater patrolability. • Vehicular connection to county park and parking area to the south. • Fenced ballfields at east will result in decreased number of players /spectators adjacent to future campgrounds. • .............................................................................................................................................. ............................... 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' ............................................................................................................................................. .............................._ • .............................................................................................................................................. ............................... +i CONS I i 01' 0 • Parking configuration divides the site. x • Location of hockey rink may require additional plowing in the Winter. • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • .............................................................................................................................................. ............................... • VEHICULAR ACCESS z .............................................................................................................................................. ............................... 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