MCC Advisory Board Minutes 07-16-2013MINUTES
MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MEETING
Tuesday, July 16, 2013
4:30 p.m. River Room
Members Present: Sandra Theros, Jennifer Bethke, Clint Herbst, Heath Bird
Members Absent: Darren Paumen
Staff Members: Kitty Baltos
1. Call meeting to order
Sandra Theros called the meeting to order at 4:30 p.m.
2. Consideration of adding items to the agenda
Kitty updated that she received a sponsor for the next movie, Schlenner Wenner & Co.
3. Consideration of approving minutes of the April 16, 2013 regular meeting
HEATH BIRD MOVED TO APPROVE THE REGULAR MCC ADVISORY BOARD
MEETING MINUTES OF JUNE 18, 2013. MOTION SECONDED BY CLINT
HERBST. MOTION CARRIED UNANIMOUSLY.
4. Update Items
A. Financial Update through June 2013.
Kitty Baltos will email the financial update to the advisory board.
B. Usage Update through June 2013.
Kitty Baltos provided the usage summary to the advisory board. She said that the
usage was good again. Memberships are up from the same time last year.
C. Manager's Monthly Update.
The complete Manager's Monthly Update was included in the agenda packet to the
Advisory Board. Kitty Baltos said that she has received comments and emails
thanking them for the extended summer hours.
5. Consideration of 2014 preliminary budget for submission to the Citv Council.
Kitty Baltos included the list of items proposed for purchase with the 2014 Budget.
Discussed the revenue/expense worksheet, comparing the budgeted numbers versus the
MCC Advisory Board Minutes 07/16/13
actual numbers. Kitty said that one of the difficulties is that they need to cover 85% of
expenses and they're about $277,000 short for 2014. The expenses are a little higher with
more money on Friendship Island and salaries a little higher due to more life guards more
childcare workers, etc. Revenue has increased along with the expenses as well. Kitty said
she will include the budget worksheet in next month's packet. Programs are doing well,
memberships are doing well. Kitty said she thinks we are doing really well this year.
Review of revenue/expense budget to date which shows that rentals as a whole are up but
weddings are down. Kitty said that to date they are at 82% and last year they closed out
closed out 2012 at 78%.
Discussed the possibility of reducing the pool hours to be closed during the slow times.
Concerns were that this may be too inconsistent and users would be confused about the
hours. It was determined that the cost savings of the pool closing would not be significant
enough and would cause too much of an inconvenience to members
Kitty said the lockers are paying for themselves and there is a waiting list for rental lockers.
Discussed checking into the cost of adding more rental lockers for members to generate
more revenue. Kitty said they are operating at a small loss with paying the instructors and
other fees and may need to look at increasing the fitness pass fees. Discussed continuing
to think outside of the box for revenue generators such as outside boot camp fitness classes
in one of the city parks, a possible triathlon at Bertram. Kitty said they are doing a run on
Sept 14th — Blazin' Thru Bertram. Mayor Herbst also suggested that any programming
outside of what the YMCA does (at the BCOL Regional Park) should be run by the MCC.
Kitty said that Friendship Island has been a very positive and successful summer program.
They may also look into hosting a music festival in the future as those tend to be very
successful.
Kitty said that she has reduced the party budget because they have not done nearly as many
as she thought they would. They're right on track from last year but overall did a whole
lot less than anticipated. Weddings are down so that budget has been cut slightly.
There were some questions as to where the 85% figure came from. Kitty said it was a
motion made and approved by the City Council. Therefore, with the proposed 2014 budget,
there is a $277,000 deficit from reaching that percentage.
Point by point budget items discussed to try to offset revenue/expense and changes to
proposed budget items were as follows:
PROGRAMMING & OPERATIONS
• Climbing Wall Stanchions: Remove ($2,000)
• Bound House: Remove ($2,000)
• Field Trip: Remove ($2,000)
MCC Advisory Board Minutes 07/16/13
AQUATICS:
• Lifejackets: Check into getting sponsors with their logo on the jackets (to pay for
them).
• Pool Deck Chairs: Check into getting sponsors for chairs such as a pop vendor or
"in memory of (to help off -set cost of chairs).
• Pool Cameras: Mayor Herbst said that he will talk to Mark P. from FiberNet for
the cameras, Kitty will send out a reminder email.
EVENTS:
• New Wipe Boards: Check into the cost of wipe board paint rather than purchasing
boards to reduce cost ($650).
• Patio Umbrellas: Check into sponsor umbrellas such as Pepsi-Cola ($800).
• Swinging Kitchen Door: Remove ($4,600).
• Dish Replacement: Reduce ($1,000).
• Hot Dog Roller: Kitty will ask Appert's about providing the hot dog roller
($1,000).
• Dividing Wall Childcare: Remove ($550).
• Step Stool: Remove ($150).
MAINTENANCE:
• Ice Machine: Remove ($5,600).
DIRECTOR:
• Replace Gym Floor: Kitty will check into cost sharing this replacement with the
National Guard to help offset the cost ($50,000).
• Re -Carpet Fitness Stairs: Kitty will check into the possibility of spraying "Rhino
Liner" on the stairs and what the cost would be ($7,000).
• Romp & Stomp Addition: Remove ($50,000).
Reviewing revenue as follows:
Wedding Package Fees: Kitty will check with Tricia Menth to do a comparison of weddings
from 2012 to 2013 showing each weekend to possibly increase the revenue.
Program Activity Fees: Increase from $65,000 to $85,000 due to the new fitness classes
(which weren't in the programming last year).
MCC Advisory Board Minutes 07/16/13
Fitness Add On: Discussion to increase the fees
JENNIFER BETHKE MOVED TO APPROVE THE FEE CHANGE FOR THE FITNESS
ADD ON TO $15/1\40NTH/PERSON EFFECTIVE JANUARY 1, 2014. MOTION
SECONDED BY HEATH BIRD. MOTION CARRIED UNANIMOUSLY.
Childcare Add On: Discussion to increase the fees
JENNIFER BETHKE MOVED TO APPROVE THE FEE CHANGE FOR THE
CHILDCARE ADD ON TO $6/CHILD/1\40NTH EFFECTIVE JANUARY 1, 2014.
MOTION SECONDED BY HEATH BIRD. MOTION CARRIED UNANIMOUSLY.
Kitty will recalculate the budget to show the expense/revenue difference as discussed in this
meeting.
6. Discussion of added items.
None.
7. Adiourn meeting
The meeting was adjourned at 6:45 p.m.
Recorder:
Administrative Assistant
Date Approved:
Attest:
Kitty Baltos, MCC Director
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