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MCC Advisory Board Minutes 07-15-2014MINUTES MONTICELLO COMMUNITY CENTER (MCC) ADVISORY BOARD MEETING Tuesday, July 15, 2014 4:30 p.m. West Prairie Conference Room Members Present: Heath Bird, Clint Herbst, Darren Paumen, Sandra Theros Jennifer Bethke (came in after item 43 and left before item 46) Members Absent: None Staff Members: Kitty Baltos, Director 1. Meeting called to order. Chair Sandra Theros called the meeting to order at 4:31 p.m. 2. Consideration of adding items to the agenda. None. 3. Consideration of approving minutes of the Mav 20, 2014 regular meeting. Kitty Baltos clarified that the quote for the cooling unit in the fitness center is $9,300 (not $8,300) and the minutes should be corrected to reflect this. CLINT HERBST MOVED TO APPROVE THE MCC ADVISORY BOARD MINUTES OF THE MAY 20, 2014 REGULAR MEETING WITH THE CORRECTION AS NOTED. MOTION SECONDED BY HEATH BIRD. MOTION CARRIED UNANIMOUSLY 4- 0. 4. Update Items. A. Usage through June 2014: The complete usage summary worksheet through June 2014 was included in the agenda packet to the Advisory Board. Kitty Baltos reviewed the worksheet with the Board and reported that the MCC is about 3% down in member visits and 6% down in non-member visits. Kitty said that 418 Groupon coupons have been sold so far and nearly 150 coupons have been redeemed. The coupon is valid for three months from the date of the purchase. These coupons are only good towards the purchase of daily fees or a membership. Clint Herbst noted that Kitty should post this at the front desk with the coupons starting to expire at the end of July. MCC Advisory Board Minutes 07/15/14 B. Financial summary through the second quarter 2014: Kitty Baltos reviewed and discussed the financial summary through the second quarter 2014, which was included in the agenda packet to the Advisory Board. C. Manager's Monthly Update: Kitty Baltos reviewed and discussed the manager's monthly updated which was included in the agenda packet to the Advisory Board. Kitty said that she was disappointed to report that the custodian who replaced Randy has resigned so they are advertising for that position and have received one applicant thus far. D. Suggestion Box Items: Kitty Baltos reviewed and discussed the suggestion box items which were included in the agenda packet to the Advisory Board. Kitty noted that Brian lowered the temperature in the locker rooms to help with the humidity. However, the users need to bring their dirty/wet things home so that the odors aren't too strong as currently went things are being left behind in the lockers. There still are issues with cooling in the fitness area. Kitty is going to look into the cost of a plexi -glass wall to help hold the cool air in the fitness area. There was a suggestion for putting a ping pong table in the Warehouse (teen area). Sandra Theros said that there are ping pong tables that can be put over top of a pool table so that would be a good option for the Warehouse. Kitty is going to look into that option. Sandra noted that some of the fitness equipment is damaged. Kitty said that the repair company had to order parts and will return to do the repairs. 5. Old Business. A. Electronic Cigarettes: Kitty Baltos reported that the state legislature passed a bill that bans the use of electronic cigarettes in all government owned buildings so that includes the MCC and all City buildings. MCC Advisory Board Minutes 07/15/14 6. Consideration of 2015 Preliminary budget to be submitted for Council review (available at meeting). A. Discussion on pool costs: Kitty put together a spreadsheet itemizing the annual pool costs and distributed the report for review. The pool is expensive to operate and isn't necessarily the number one reason why people purchase memberships. However increasing daily fees to try and offset the cost may have the effect of deterring people from using the pool Discussed uniform costs which include the MCC logo t -shirts. Look into charging new employees for t -shirts ($10/shirt) and then they could have the option to get their money back when they resign after they turn in their shirts. This might be reasonable a way to control costs. B. Discussion on minimum "mage impact. The new minimum wage law that goes into effect August 1, 2014, will affect over 40 MCC employees. These are all employees that are currently under $8/hour and their wages must be increased to the higher federal rate. The increase in part time wages is approximately $9,000 which will need to be budgeted for next year. Kitty said that in order to cut some of the part-time wages, she is considering eliminating concessions at the ball fields. There are variables to look into including the possibility of putting the lights on a timer and putting in magnetic locks on the restrooms so that they can be opened without a key. The wage impact on the ball fields is approximately $5,500 for the part-time employees that run the concessions. Kitty said it could be considered to eliminate concessions at the MCC as well and look into bringing in a vending cafe instead. Kitty noted that it will be important to come up with creative ways to increase revenue and reduce expenses to help offset the impact of the minimum wage increase. C. Membership and daily user re►miexm: Kitty distributed a worksheet with a graph indicating the membership summary and daily user fees from 2005 through 2014. Averaging the daily users from January -June, the daily users have decreased 8% from the same time last year, while monthly memberships have increased. MCC Advisory Board Minutes 07/15/14 D. Discussion on air handling improi,ement in the fitness center: Kitty distributed a temperature log for the fitness area. She noted that Brian kept track of the temperature in specific areas at certain times. According to the log, the cardio fitness area temperature is always higher than the other areas at the same time. Outside air temperature and humidity is a big factor. Will need to look at putting in a supplemental air conditioning unit and Kitty suggested budgeting $10,000 to cover any electrical work that might be required. E. Discussion on security cameras: Kitty said that she has included the security camera upgrade in the budget in an amount of $12,000. She has received three quotes which range from $7,800 to $11,100, and is still awaiting a quote from another company that works with FiberNet. Kitty distributed and reviewed the Preliminary Budget Request 2015 worksheet. The budget requests total $276,300. Items discussed include: • Remove 433: Gym floor replacement: $50,000 (National Guard Responsibility) • Item 429: Romp & Stomp improvements and expansion o (if saving $50,000 from taking out gym floor) • Item 44: Romp & Stomp lighting ($15,000 seems too high) check into costs • Check into trading in taxi cab in Romp & Stomp towards new equipment • Item 427: Move fitness center flooring out to the future • Item 428: Move gallery hallway windows out to the future • Remove 48: Parking lot repairs (Public Works takes care of parking lot) • Item 412: Romp & Stomp flooring ($7,500 seems too high) check into costs • Item 45: Misc. contractor painting ($5,000 seems too high) check into costs • Item 430: Move sauna to the future • Item 423: Concession equipment ($3,200) look into different equipment • Add plexi -glass in fitness area Kitty said that they need to increase weddings at the MCC and will be working on figuring out how to increase wedding rentals. Will look into attending bridal fairs and other marketing options. SANDRA THEROS MOVED TO RECOMMEND APPROVAL OF THE 2015 PRELIMINARY BUDGET WITH THE CHANGES AS DISCUSSED. MOTION SECONDED BY HEATH BIRD. MOTION CARRIED UNANIMOUSLY, 4-0. 4 MCC Advisory Board Minutes 07/15/14 7. Adiourn. The meeting adjourned at 6:23 p.m. "�,.. Recorder: Administrative Assistant Date Approved: Attest: Kitty Baltos, MCC Director