City Council Minutes 03-27-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, March 27, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Charlotte Gabler, and Lloyd Hilgart
Absent: Bill Fair
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. with a quorum present.
The pledge of allegiance was recited.
B. Approval of Meeting Minutes
Special Meeting Minutes from March 13, 2017
Councilmember Gabler moved approval of the March 13, 2017 Special City
Council minutes. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
Regular Meeting Minutes from March 13, 2017
Councilmember Gabler moved approval of the March 13, 2017 City Council
minutes. Councilmember Davidson seconded the motion. Motion carried
unanimously.
C. Consideration of Adding Items to the Agenda
• None.
D. Citizen Comments
• None.
E. Public Service Announcements
• Angela Schumann, Community Development Director, commented on a
Downtown Small Area Plan Open House. The Downtown Small Area
Plan Steering Committee has met three times and it hosting an Open
House on March 30 at 6 p.m. in the Monticello Community Center.
F. Council Liaison Updates
• Library Board — Councilmember Gabler commented on the building
update. In addition, as of February 2017, she noted the number of
programs hosted and the number of individuals visiting the library.
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• Parks Commission — Tom Pawelk, Parks Superintendent, gave a brief
overview of the last meeting. He mentioned that the Parks Department
and Commission are looking at a more efficient streamlined option to do
online rentals.
• WCAT — No meeting was held.
G. Department Updates
• Jeff O'Neill, City Administrator, provided updates on the following items:
1. A meeting was held with Sergeant Sean Deringer on a `safe site' location
in Monticello.
2. The next City Council goal setting workshop is scheduled for April 4 at
the Fire Hall.
3. The new conference room in City Hall is ready to use. The room has been
named the Oakwood Room.
4. Legislation affecting taxation of electric generation facilities has been put
on hold.
5. The Corridors for Commerce funding has been included in legislation and
the I94 expansion to Albertville is a good candidate. Mayor Stumpf noted
that he would like to attend Transportation Day in Washington. Jeff
O'Neill will provide information on the date.
6. Fire Chief Mike Mossey and the Fire Department expressed their gratitude
towards the Public Works Department for assistance in repair of fire truck.
• Shibani Bisson, WSB/Engineer, gave an update on the noise barrier grant.
The City was awarded a grant of $1.1 M to install a noise barrier for Balboul
neighborhood. The project requires a 10% City snatch. Options for funding
the City share will be presented at a future meeting.
• Shibani Bisson noted that a Wright County Board meeting has been scheduled
for March 28 in regard to a potential local option sales tax. This sales tax will
be used to fund transportation projects. Wright County will also be discussing
taking Fenning Avenue as a County road.
2. Consent Agenda
Councilmember Gabler moved approval of the consent agenda excluding items D,
E, H, I, and K. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $387, 906.04.
B. Consideration of approving new hires/departures. Recommendation: Approval
the hires for MCC and Liquor Store and departures for MCC, Liquor Store
and DMV.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
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D. Consideration of adopting Resolution 2017-12 accepting $1,250 in-store credit
contribution from Phillips Wine & Spirits as co-sponsor of Twins Event during
Riverfest. Recommendation: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
E. Consideration of adopting Resolution 2017-13 accepting a $13,000 donation from
the Ellison family for five park benches, shelter build, and sculpture for TH
25/CSAH 75. Recommendation: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
F. Consideration of approving applications for a temporary liquor license and
gambling permit for Church of St. Henry's festival on August 26-27, 2017.
Recommendation: Approved the temporary 2 -day liquor license pending
receipt of certificate of insurance showing liquor liability coverage and the
charitable gambling permit for the Church of St. Henry's Fall Festival to be
held on church ground on August 26-27, 2017.
G. Consideration of approving a Special Event Permit application and allowing the
use of the City Commuter Lot and related assistance in conjunction with a
recycling event on April 29, 2017. Applicant: Jason Warehime, Metro Appliance
Recycling. Recommendation: Approved Special Event Permit for Metro
Appliance Recycling allowing temporary use of the City's Commuter
Parking Lot on Deegan Avenue on Saturday, April 29, 2017, for a recycling
event, including waiver of special event fee. Approval is contingent on:
continued coordination on site plan and event operations with Street
Superintendent; and submission of certificate of liability coverage with City
named as additional insured for event.
H. Consideration of approving Ordinance 662 repealing Title 2, Chapter 8 of the City
Code titled Monticello Community Center Advisory Board. Recommendation:
ITEM WAS REMOVED FROM CONSENT AGENDA.
I. Consideration of approving playground improvements at Rolling Woods Park and
Cardinal Hills Tot Lot by Webber Recreation for total cost of $70,953.
Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA.
J. Consideration of approving False Alarm Policy. Recommendation: Approved
the false alarm policy as proposed effective April 1, 2017.
K. Consideration of approving the placement of a marked crosswalk and
reconfiguring the pathway at Meadow Oak Drive and Oak Ridge Drive.
Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA.
L. Consideration of authorizing the purchase of Laserfiche Weblink and
accompanying server for total cost of $15,772. Recommendation: Approved
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the installation of Laserfiche Weblink with server for a total of $15,772.42
funding by the IT Services Fund.
M. Consideration of adopting Ordinance amending the 2017 Fee Schedule for
Licenses/Permit fees. Recommendation: Adopted Ordinance 662 amending
the 2017 Fee Schedule for License/Permit fees.
N. Consideration of adopting Resolution 2017-14 approving plans and specifications
and authorizing advertisement of bids for the 2017 Street and Utility
Improvement Project, City Project No. 16C003. Recommendation: Adopted
Resolution 2017-014 approving plans and specifications and authorizing the
advertisement of bids for the 2017 Street Reconstruction and Utility
Improvement Project, City Project No. 16C003.
O. Consideration of approving the First Amendment to Operating Agreement for
YMCA Camp Manitou at Bertram Chain of Lakes Regional Park as related to the
construction of the beach house facility improvements. Recommendation:
Approved the First Amendment to Operating Agreement for YMCA Camp
Manitou at Bertram Chain of Lakes Regional Park as related to the
Construction of Beach House Facility Improvements.
2A. Consideration of items removed from the Consent Agenda for discussion.
D. Consideration of adopting Resolution 2017-12 accepting $1,250 in-store credit
contribution from Phillips Wine & Spirits as co-sponsor of Twins Event during
Riverfest.
Mayor Stumpf removed the item to thank the contributors for their donation.
Mayor Stumpf moved approval of Resolution 2017-12 accepting $1,250 in-
store credit contribution from Phillips Wine & Spirits as co-sponsor of Twins
Event during Riverfest. Councilmember Gabler seconded the motion.
Motion carried unanimously.
E. Consideration of adopting Resolution 2017-13 accepting a $13, 000 donation from
the Ellison family for five park benches, shelter build, and sculpture for TH
251CSAH 75.
Mayor Stumpf removed the item to thank the Ellison family for their donation.
Tom Pawelk noted that the dollar amount is actually $13,200. Councilmember
Gabler wondered if a thank you/plaque could be provided to the family for their
contributions to the City. Tom Pawelk responded that there would be recognition.
Mayor Stumpf moved approval of Resolution 2017-13 (as amended)
accepting a $13,200 donation from the Ellison family for five benches, shelter
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build, and sculpture for TH25/CSAH75. Councilmember Davidson seconded
the motion. Motion carried unanimously.
H. Consideration of approving Ordinance 662 repealing Title 2, Chapter 8 of the
City Code titled Monticello Community Center Advisory Board.
The item was removed for a brief clarification.
Councilmember Davidson moved approval of Ordinance 662 repealing Title
2, Chapter 8 of the City Code titled Monticello Community Center Advisory
Board. Councilmember Gabler seconded the motion. Motion carried
unanimously.
I. Consideration of approving playground improvements at Rolling Woods Park and
Cardinal Hills Tot Lot by Webber Recreation for total cost of $70, 953.
Councilmember Gabler removed the item to request that additional playground
equipment for older ages — 10 to 12 year olds — be added to the park. Tom
Pawelk. He distributed a choice of equipment with the Pegasus being the chosen
option at a cost of $9,501. He added that because the project was under budget
this item would add approximately $1,500 to the budgeted amount.
Councilmember Gabler moved approval of the playground improvements at
Rolling Woods Park and Cardinal Hills Tot Lot by Webber Recreation for a
cost of $70,953 plus an additional $9,501 for a Pegasus playground
equipment item. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
K. Consideration of approving the placement of a marked crosswalk and
reconfiguring the pathway at Meadow Oak Drive and Oak Ridge Drive.
The item was removed for cost clarification on a cost of $3,500.
Councilmember Davidson moved approval of the placement of a marked
crosswalk and reconfiguring the pathway at Meadow Oak Drive and Oak
Ridge Drive. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
By consensus the meeting was adjourned at 7:08 p.m.
Recorder: Jennifer Schreiber
Approved:
_t
Attest:
City Administrator
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