City Council Agenda Packet 07-08-1975MONTICELLO CITY COUNCIL
Tentative Agenda
Special Meeting - July 5, 1975 - 7:30 P. M.
Mayor: Con Johnson
Councilmen: Denton Erickson, Dick Martie, Gene Walters,
Stanley Hall.
Meeting to be taped.
Citizen comments.
1. Award bids 1975-1 Sanitary Sewer and Watermain Im-
provement Project.
2. Call for Sale of Bonds 1975-1 Sanitary Sewer and Water -
main Improvement Project and Maintenance Building
and Equipment Bonds.
3. Presentation by consulting City Engineer, John Badalich.
A. I'oasibility report on sewer and watermain ex-
tensions - proposed maintenance building site.
B. Review of final plans and specifications for main-
tenance building and call for bids.
C. P:-esentation of final plans and specifications
for sidewalk project.
D. Review of inspection program - 1975-1 Sanitary Sewer
and Watermain Improvement Project.
q. Local_ Government, Aid Agreement with Township of Monticel In.
5. Approval of minutes -- June 23 and June :G.
G. Ilnfinishr_d business.
7. Old business.
MAI 1.1 Jo T0:
John Badalich
Don Smith
Mike Ilolm
rl King Vovness - Springated, Inc.
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF
MONTICELLO, MINNESOTA
HELD: JULY 8, 1975
Pursuant to due call and notice thereof, a special
meeting of the City Council of the City of Monticello, Ainnesota,
was duly held at the City hall in said City on the 8th day
of July, 1975, at 1:30 _ o'clock Is .M., C.D.T.
The following members were present:
Johnson, Erickson, Martie, Walters, Wicber
and the following were absent:
Ha 11
Member Martie introduced the follow-
ing resolution and moved its adoption:
RESOLUTION PROVIDING FOR PUBLIC SALE
OF $775,000 GENERAL OBLIGATION IMPROVEMENT
BONDS OF 1975
BE IT RESOLVED by the City Council of the City
of Monticello, Minnesota, as follows:
1. It is hereby found, determined and declared that
this City should Issue $775,000 General Obligation Improvement
Bonds of 1975 to defray the expense of the construction of
various improvements in the City.
2. This Council shall meet at the time and place
specified in the form of notice hereinafter contained for the
purpoae of opening and considering scaled blda for, and award-
ing the sale of $775,000 General Obligation Improvement Bonds
of 1975 of said City.
3. The City Clerk is hereby authorized and di-
rected to cause notice of the time, place and purpose of said
meeting to be publiahed In the official newspaper of the
City and in Commercial West not less than Len days in
advance of date of sale, as provided by law, which notice
shall be in substantially the form set forth In Exhibit A
attached hereto.
4 . The terms and conditions of said bands and
the sale thereof are fully set forth in the "Ofric!al Notice
of Bond Sale" attached hereto as Exhibit B and in::-,)r;)orated
herein by reference.
The motion for the adoption of the foregoing
resolution was duly seconded by member Walters
and upon a vote being taken thereon, the following voted
in favor thereof:
all present
and the following voted against the same:
none
Whereupon said resolution was declared duly
passed and adopted.
I
A
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ORR•SCHELEN•MAYERON BASSOCIATES, INC.
Consulting Engineers
L mdSungyors
July 2, 1975
Honorable Mayor and City Council
City of Monticello
215 South Cedar Street
Monticello, Minnesota 55362
Re: Improvement No. 75TS-1, 75LS-1, 75TW-1, and 75LW-1
Gentlemen:
On Friday, June 27, 1975, the City of Monticello received bids
for the above referenced project and eleven contractors responded.
The bids received varied from a low bid of $504,136.10 (corrected
total) to a high bid of $648,580.00. Our estimate for this
project was $554,010.00.
After receipt of the bids, the bids were tabulated by our
office and corrections noted in the addition, subtraction, and
in the transposition of the figures. Two errors of transposition
were found in the low bidder's figures, flood, Inc. The corrected
total of their bid is $504,136.10.
Furthermore, a check was made by myself and others of our staff
with the several municipalities in which flood, Inc. had previously
undertaken similar projects and the results were favorable.
Therefore, it is recommended that Public Improvement 75TS-1, 75LS-1,
75TW-1, and 75LW-1 be awarded to flood, Inc. of Richmond, Minnesota,
being the lowest responsible bidder, for the total sum of $504,136.10.
Yours very truly,
ORR-SCIIELGN-MAYERON
ASSOCIATES, INC.
John P. Dadalich, P.G.
City Engineer
? Jpn/hop
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2021 fest llrnnrpin Avrnue • Suite 238 • Minnropolis, Minnesota 55413 • 6121331- 8660
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TABULATION OF 13IDS
FOR
SANITARY SEWER, WATER MAIN, APPURTENANT WORK
IMPROVEMENT NO. 75TS-1, 751,S-1, 75TW-1, 75LW-1
CITY OF MONTICI:LLO, MINNESOTA
ORR-SCIIELEN-61AYERON
6 ASSOCIATES, INC.
Bids Opened: June 27, 1975 2:00 P.M. Engineer's Estimate: $544,010.00
'Nenotes corrected figure_
7
TOTAL DID
•$504,136.10
$540,014.00
$559,761.50
$562,33.6.26
$568,430.00
$583,265.50
$583,500.00
$595,949.00
•$633,480.25
0$641,860.00
$640,580.00
BID
CONTRACTOR
SECURITY
Hood Inc. - Richmond
58
Bid
Nor.thdale Construction Co., Inc. - Mpls
5$
Did
Barharossa and Sons -'Osseo
59
Bid
Orfei s Sons, Inc. - St. Paul
5%
Bid
Austin P. Keller Construction Co. - St. Paul
5%
Did
.con Construction Co., Inc. - Mora
56
Did
Nodlnnd 6 Assoc., Inc. - Alexandria
58
Bid
Minn -Kota Excavatiny, Inc. - Mpls.
5%
Did
A.F.C. Construction Corp. - Monticello
5%
Bid
Orvedahl Construction, Inc. - Mpls
56
11id
Erwin Montyomory - Osseo
5%
Bid
'Nenotes corrected figure_
7
TOTAL DID
•$504,136.10
$540,014.00
$559,761.50
$562,33.6.26
$568,430.00
$583,265.50
$583,500.00
$595,949.00
•$633,480.25
0$641,860.00
$640,580.00
TR:"QCT 0? %:I;•!UTES OF ..EETi1:G OF THE
CI^:Y COUi,1CIL OF THE CITY OF
i'ONT10ELLO, MINNESOTA
HELD: JULY 8, 1975
Pursuant to clue call and notice thereof, a special
meeting of the City Council o" the City of t%ionticello, :innesota,
was duly held at the City Hall in said City on the 8th day
of July, 1975, at 7:30 o'clock P .t•i., C.D.T.
The following members were present:
Johnson, Erickson, Martie, Walters, Wieber
and the following were absent:
Hall.
Member Martie introduced the follotr-
i.ng resolution and moved its adoption:
RESOLUTION PROVIDING FOR PUBLIC SALE
OF $.130,000 GENERAL OBLIGATION MUNICIPAL
BUILDING AND EQUIPME14T BONDS OF 1975
BE 1T RESOLVED by the City Council of the City
of Monticello, Minnesota, as follows:
1. It 1s hereby found, determined and declared that
this City should issue $130,000 General Obligation Municipal
Building and Equipment Bonds of 1975 to construct and equip
a maintenance building and acquire maintenance equipment.
2. This Council shall meet at the time and place
specified in the form or notice hereinafter contained for the
purpose of opening and considering sealed bids for, and award-
ing the sale of $130,000 General Obligation Municipal Building
and Equipment Bonds of 1975 of said City.
3. The City Clork is hereby authorized and di-
rected to cause notice of the time, place and purpose of said
meeting to be published in the official newspaper of the
City and in Commercial West not less than ten days in
advance of date of sale, as provided by law, which notice
shall be in substantially the form set forth In Exhibit A
r attached hereto.
a
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C
u. The terms a.^.9 conditions of said bonds and
the sale thereof' are c'ully set forth in the "Official Notice
of Borfd Sale" attached hereto as Exhibit B and incor:orated
herein by reference.
The motion for the adoption of the foregoing
resolution was duly seconded by member Walters
and upon a vote being taken thereon, the following voted
in favor thereof:
all present
and the following voted against the same:
none
Whereupon said resolution was declared duly
passed and adopted.
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W
RISnIG"I!ON RECEIVING RF.PuRT AND CALLING ITR IWARING
ON SEWER AND WATERMAIN E%'rENSION
wMEREAS, Who lladalich, of Orr-Schelun-Mayeron
and Associates, consulting engineer for City of
MonLicelln, has prepared a preliminary report, on the
following project:
Sanitary Sewer and Watermain Extensions From
corner of Elm and 4th Street Lo and along
County Road 39 W up to and including NSP
building.
NOW I'IIERErORE, be it resolved by the CLLy CuonciI
of Monticello, Minnesota:
I. Project will be in conjunction with 1975-1
Sanitary Sewer and Watermain Improvement.
Project as provided by Minnesota Statute
.1::0,041 subdivision 7.
2. Thu cnunciI will consider the improvement.
in accordance wil,h the report. and the assrss-
m.:nt of nbutting property for all or a pnr-
tion of the Cost of the improvement pursuant.
to Minn. Stats., Sues. 429.011 to 429.111
ILaws 1953, Ch. 39$, as amended) at an est.i-
m:,l.rd Intal cost of the improvement of
:4:.125.
A public hearing shall be held on such prn-
posrd improvemcul, on the 2Sth day, of
July. I075 in the council chambers of Ulu
city hall at 7:30 P. M. and the clerk shall
g yr mailed and published notice of such
hoari"g and improeemeut. as required by law.
Adopt .•d 1-y IIW (•1-1111Ci I this nth day of .lu1y, Io75.
Mayor Conrad tl. Johnson
(!.;IIrc lC.r
LOCAL GOVERNMENT AIDS AGREEMENT
THIS AGREEMENT made and entered into this day of
1975, by and between the City of Monticello, party of the first part, and the Town of
Monticello, party of the second part, and the State of Minnesota -Department of Revenue,
party of the third part, acting by and through their respective Citv Council, Town
Board and Director of Tax Research Division;
WITNESSETH:
That on September 19, 1974, an Order from the Minnesota Municipal Comaission
for the State of Minnesota ordered various land from the Town of Monticello into the
City of Monticello. Subsequent to said order the Department of Revenue certified to
the Town of Monticello that the local government aid to be received was to be
$122,997.86 for the year 1975. Further, the Department of Revenue certified to the
City of Monticello that their local government aid would be $85.644.72 for the year
1975• Shortly thereafter, the Department of Revenue recertified the City of Monticello's
1975 local governmental old from $85,604.72 to S12t,371.18, an increase of $35,766.46.
However, the Department of Revenue did not notify, certify or order that
the Town of Monticello's 1975 local government aid would be decreased from
$122.997.86 to $87,231.40, a decrease of $35.766.46.
In order to avoid appeals and continuation of appeals, the above part les
have reached and hereby enter Into the following mutual agreement:
1. The March 15, 1975, quarterly payment of the $35.166.46 in local
government aid transferred from the Town of Monticello to the City of Monticello
would remain the revenue of the City of Monticello.
2. The July 15, 1975, the September 15, 1975, and the November 15, 1975.
quarterly payments of the $35,766.46 In local government old would be paid by the
Department of Revenue to the Town of Monticello, and not to the City of Monticello.
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3. The Town of Monticello for the year 1975 shall pay over to the City
of Monticello that part of the $35,766.46 local government aid in excess of
$150,000.00 the Town of Monticello receives from the fulluwiny:
a) Local Government Aid 1975
b) Federal Revenue Sharing Payments 1975
c) Intergovernmental Transfers
d) Other Non -property Tax Revenues
e) An amount equal to 7 mills times the town's taxable value for levy
in the year 1974, taxes payable in 1975
4. That for the year 1976 and subsequent years, the 1975 local government
aid for the City of Monticello shall be $85,604.72, and for the Town, of Monticello
shall be $122,997.86, as first determined by the Department of Revenue.
5. That for the year 1976 and subsequent years, the Town of Monticello
shall pay over to the City of Monticello that part of the $35.766.46 local govern-
ment aid in excess of $150,000.00 plus 5.5 percent of $150,000.00 (i.e., 1976,
$158,250.00), and 5.5 percent for each subsequent year thereafter computed
cumulatively, the Town of Monticello receives from the following:
a) Local Government Aid
b) Federal Revenue Sharing Payment
c) Intergovernmental Transfers
d) Other Non -Property Tax Revenues
e) An amount equal to 7 mills times the town's taxable value for levy
in tha prior year, tuxes payable In the current year.
6. That payments from the Town of Monticello to the City of Monticello
shall be in four installments, ten days after the Town of Monticello receives
payment from the Department of Revenue. Said quarterly payments shall be based on
the prior year's Intergovernmental transfers, Federal revenue sharing and other non -
property tax revenues made to the Town of Monticello. Subsequently, the Town of Monti-
cello and the City of Monticello shall make a settlem nt.on the first day of February for
24, 2s &s
C
the prior year's payment using those amounts actually received for the year of
settlement for the local government transfers, Fcdcral revenue sharing and other
non -property tax revenues.
7. That parties hereby further agree that the appeal commenced by the
Town of Monticello shall be suspended without prejudice. Further, the Town of
Monticello does waive any of its rights to appeal the payment or payments made by
the Department of Revenue to City of Monticello. Further, the Town of Monticello
does not waive any of Its rights to appeal any and all claim and right of payments
made pursuant to this agreement. Further, the Department of Revenue acknowledges
that they have not issued an Order upon which the Town of Monticello, at this time,
can appeal.
8. The parties shall do and perform their respective obligations under
this agreement at all times and In such manner as not to delay or interfer with
the intent of this aqreement.
CITY OF MONTICELLO, STATE OF MINNESOTA
By
Its Mayor
and
Its City Clerk
TOWN OF MONTICELLO, STATE OF MINNESOTA
By
Its Chairman
and
Its Town Clerk
STATE OF MINNESOTA, DEPARTMENT OF REVENUE
By
Wallace 0. Dahl, Director
Tax Research Division
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