City Council Agenda Packet 02-18-1977AGENDA
)REGULAR MEETING OF THE MONTICELLO CITY COUNCIL
FRiday,i ,February _18; !1.97,7 -- -10 P.M'.
,Mayor:_ ',Con,10. ;Johnson,.
Councilmen:',
"Stdnley ,Hall; =Gene,waItcia' ;
Dan Blonigen, Arve Grimsmo.
Mecting',to be taped.
"
Citizens comments:
1.
C6nsidera,t'ion of 'Awardivig.Bids on City'Hall_.-
:2—
Considcration of Advertising &r :Bids -. Fire,:Dcpartmcli6
Paging, System '
3.
.Cdri_a derai:;1on.•of_-u ,yar'iange for a 'Nobi.le Home in an
�.:
R ;1' (9ingl.e-ram ly Residential) ,Zone:
4.
RCView of Fan_IVA tics Tlanning.Repor.t. i
Cbnsidcratipn ;of 'Dog Patrol Contract.
6.
Xmisidcration .'oil ;purchase, of a Sewer Roddev.,
7.
Cons!dcration of Servi.ce Contract with ,Minnesota, Growth.
Exchange, Jnc.•
8.
Approval. of 6.11 Is.;
9•
Approval "of mlmotcs - January 24, 1977.
10:
UnfinAhed lniei.ncss:
ll.
New Intsineaa:
r
i�/,--7-7
AGENDA SUPPLEMENT
Agenda Item I - Consi.derat.ion of Awarding Dials on C.i.ty Ilal.l-.
Thursday at; 2 P.M. bids w.il_] be received on the City
lla.1.1. Bids w.ill. be rece.i.ved on the gencra.I., cicctr:ical
and mcchani.ca] cons true t.i.on.
`c� Base bi.d for the project .is estimated at $32S,809 w.iLh
`I ). alternates reciuc.ing estimated cost to $316,259.
By Pr.iday night's mect.i.ng, Architcctura.l- A.11.i.ance w.il]
have vevi.ewed the bi.ds and have thc.i.r recommendations
f�110r�i to the city council.
f •
POSSIBLE: ACTION: Cons.i.clerat;i.on of awarding contracts.
Agenda Item 2. Considorat.ioci of Advert.i.sing for Bids - f.irc Department:
Paging System.
'Phe Monticello 17,irc Department is requesti-ng the City
and Township advertise for bids for a Paging system.
A paging system Consists of individual receivers or
pagers carried by f.i.remen and two cncadevs Oxans-
m.i-ttors). Tills system would replace the cxlsting fire
phone system.
A pager is a unit, that; i.s approx.lmately the s.izc of a
pack of c.igaruttes carr.i.cd by an incH vIdual. This
pager .is turned on thenugh means of an encoder.
Th.is encoder would be situatrd in the sher.iff's
offi.co i.n linffalo and a.11 calls would be routed to
the sheriff's nff.i,ce which has a Monticello number.
when the dispatcher rcr.c.ivea a f.irc call he utilizes
the cnrndcr which subsequcnt.ly tAll•IIS on the i.nd.Iv.Idual
pagers. I'he di.spaCahcr Will then use his t.wo-way rad.in
to tvansmIt pert,lncnl; information as to the nature and
location of fl.rc, etc.
The second cnrodev mentioned, won.ld be sit.nated .i.n
the fire 11711.1 itself which would allow the P.ive depat•t-
ment to oti.l.ize it to call special meetings and also
Lhc ah.i,.li.ty to cont'dInnte activities at, it fi-ro.
Advantages oC such a system would boas follows:
1. Response Time.
Response time w.i..l I be gvea tly improved as
the fire department is requesting one un.i.t Cor each
fireman. Presently, there are 10 fire phones and the
10 Ci_vemcn who ini.ti-ally get the ca.l.l i -n turn dial two
other f.i.remen and valuable time .is consumed 1.n the
process. Thks problem could be somewhat improved if
fire phones were i.nstall.ed Cor all the f.i.remen, but
bilis would increase the phone charge from $63 per month
to approximately $170 per month.
1. Manpower Response :I:ncreased.
Ill addition to the response ti.mc factor, a
pag.i.ng system would also .insure thab more men arr-
ava:i.labl.c .in t;he event of a fire. A pr:i.mc example
was that it f.i-re cal.1 .Last 'fhursday resu=l.tcd J.n only
4 men availab:Le for if fire. Reason for this was that
several members were o.iLlier at, if basketball game or
bowl Ing, plus several phone l Ines were busy. The
pager Is always cirried w.i.th the f.i.remen and .it floes
not: matter if lie i.s close to it phone or lint.
3. Abi I .i ty to 'I'ransm:i.t Message.
1letat Luse the pager .is c:arr.i.ed with the firemen,
a message can Ito t",vansmi tted as to elle A ocnt.] oil alld
nature of the Cl re as hr. hcnds for the fire hnI I. If
it turns not t;he fire is close to his st'art.ing point,
it, would al low till_ Pi.reman Lite abl l:i.ty to go directly
to t.ha fire. A fireman can get the locatlon and nature
of a fire by -tho present phone system, 13111; this would
not.' lie the ca -so .i.f one were not close to the phone and
only hrnrd tilt: fire whistle. Addit.ionttl.ly, the pager
system 11.1 I ow:s till_ f i rcmen to proceed to five ha 1 1
immediately wlim-,as phone system requires he get del.al.l.s
Oil till, phone.
It should ho 1'1ointed 0111, 01111, the paging system would
st.i..11 cnablo the fire whistle tel blow acs the di_spatehcr
in lluffaao crtn (Ic) this through thr. olo-odcr.
Cost; of the system w1,l.1 be ttpproximatel.y $5500 _ $10,000
and in tlerorrizuivc with our joint Pi.vo contract; with
Montleel.:lo Tc)Wf1shi.p, Until thr. aclvercisc!ment, for bids
and approval, of contract has to be approved by the
township board and c.i.ty council with recommendations
from the jo.i.nb fire board. The joi-nt fire board has
recommended the advertisement; for bids.
Another capabi.l..i.ty of the pag:i.nG system i.s the city
could add extra pagers at a cost of approximately
9300 a piece to utilize for c:i.ty staff such as Lite
Publ.i.c works Department and Adm.i.nistrator to coordinate
c.i.t-y acti-vities such as the plowing of streets, etc.
The f:i.r,c department; is requesting 2S units (authorize'd
strength) for 26 men and the two r„extra could be euvi,cutly
used i.n the city staff to determine .if there is appl.i.ca-
t.ion for these ur):i.ts, wi.th,i.n the public works department.
fly comparing the cost of approxi- mately 95500 - $10,000
against the .increased cost of a fire phone .i.n every
IL y f.ircmcnrs house, i.t would appear over it 10 year period
the savings would be approximately $10,000 which :i.n-
e.ludes it maintenance factor For Cho paging system.
\� POSS1111,I3 ACTION: Cons.i.derat.i.ou ofapproval r f aclvcr-
t.i.sement for bids.
RITFREIrene
unclosed spec.if.i.cat;ions. (Main Pl.ickev
w.itl be t,o answer tectra.i.cai and other questions
you may have.)
Agenda _Ctem 3. Considerati.ou of it variance for a while Home in all
R -I (Single I'nmi.ly Res.idant;ial) Zone.
Mr. Charles Iliegert is voguestilrg n var.i,ance Co allow
a mobile home .i.n an R-1 zoning distri.et fen• his mother.
hul:atian of proposal mill)!]c home- i.s shown on cne.losrd
map and .is in an area of three other mobile homes.
These. Chrae mobilo homes were "grandfatlleved .in}, as
nor present nrdlnanec allows n molri.lc home,,in R -q zones
curly - Tho only R -y zone) .is the, River Terrace Park
Trrn i l cr• Court.
Mr. IlUegul.t, has it petition signed by some of the sur-
round-ing neighbors .iud.i.e:nting Choy wturld have no ob-
jeotions to a mobile home.
POSSIBLE ACTION: Consideration of approval or denial
of variance.
REFERENCES: Enclosed map.
At their meeting last Tuesday, the Planning Commission
recommended denial of the permit.
Agenda Item q. Review of Facilities Planning Report.
At our last meeting, each councilmen received a copy
of the facilities planning report rclati.ve to sewerage
facilities for the City of Monticello.
Purpose of this review will bo to familiarize the
council with the contents of the report and offer an
opportunity for questions and possible revisions.
POSSIBLE AC At some point in time, this report
should be cecpte by the eounci.l although Friday
night's progresrs in reviewing the report may or may
not be such as to accept it at this time.
REFERLNCCS: Facilities Planning Report.
.genda Item 5. Consideration of Dog Patrol Contract,.
Enclosed, you will find a copy of the proposed dog
contract with Ms. Gwen Bateman for 1977 and 1978.
This contract is essentially the rinme an the one
entered .into For the period from May 1975 to December
1076. An agreement has been reached with Big Lnkc to
charge them on a per dog basis to pay for their use OP
the pound and the feeding and cleaning of the doge.
POSSIB1.G ACTION: Consideration of contractfor the
remainder of? 1977 and 1978- Aef"O.00"o—
RIA-URI-NCLS: Contract. 1
Ntilut T hate talked to J. W. Milllerand ho w.ill get
me a figure for t he dog pound bassed upon his .low bid
and poss.ihlt! reductions .in coal.
Agenda 11 •m lt, Conalderatinn of pnrrhase of a Se %ev Hoddre.
Friclosrd, you will Find Mike's summary explaining
the necessity ul' pure haling a serwrr redder.
6C
It should be pointed out that our budget for 1977
contains $6000 for the purchase of a sewer rodder.
Quoted pr.i.cc of the Rockwe.11 RIM S-2 Sew•eRodev .i.s
$6192.90.
Minnesota State Statutes require bids for the purchase
Of any .i.tcm over $5,000. There Js, however, an under-
lyi.ng State Statute (471.35) that the $5,000 requ.irc-
ment shall. not apply to non -competi ti. vu items. As
M.i.ke points out .in his summary, flexible Pipe Tool
is the only dealer of this type of equi.pment .in Kinn-
esota and in fact Chcrc is no other di.str.ibutor .in the
f.i.ve state arca. Therefore, competiL.i.ve bids would
not be requIred.
When you compare the amount of Investment the c.i.Ly has
i.n Its sanitary sewer lines the cost of this ),Lee
c of
equipment to ma.i.ntai.n -Lt .is m.i.n.i_mal.
POSS:IULE ACTION: Cons. i.dernt;On of purchase of Rock-
well SewcRoder for $6192.90 from P.Iex.i.b,l.e Pipe Co.
of Minneapolis.
RBPERIiNCES: ;li.ke Raialars summary. A+Qi R
Agenda Item 7. Cons.idnration of Sol -vice Contract: with Minnesota evot:t;L
Cxcltanaic, .lrnc.
M[nnesota Growth Exchange, lite. .is a consulting ngency
that provides Lechn.ical kind referral, service Assistance
t;o em131.0ycrs reletting to behavioral%medieal problems
of employees.
Purpose of cnte"i.ng .into a contract with Minnesota
Growth hxchange, :Inc. to est:nbl..i.sh an Employee Assis-
Lance; Program, is to oht:r.i.rr a 111gltcr• .level of employee
JOB pr.rfnrnvuu Lit luld.i.t.ion to prevention of accidents,
insurance r„laiars and grievances.
This Inrrpose .is arcompl.ished by offer.i.ng tho employee
ass.i.strrnce; with Personal problems that; ultimately
affect; b.ip ,job ;ka furatam:e. The City of Monticello is
not a sor..ia'1. agency, bub it, shooId he concerned with
mntters that affect; ;job performance.
It t;nkcs a ronsidnrabie errnonnb of expert'i'se to dr_al
wit -11 t;he.Hc Lypcs of personal. Problems, and this i.s tirc
reason for engaging somcnne Iikc Minnesota Crnwth
Exehnngo 1.4) tical with these Problems. Mike and :1
attended one of their seminars find Also had a cwo hour
session with ono of the seni,nr members and we birth feel
t,hnt; Lite; f.i_rm .is gtralifled.
-3-
Cost: u
of sch a pr¢m
orais minicrr
mal and is uently
90% funded by Lhe State of Minnesota vesu I Ling in an
annual cost of approx:.imatcly $1$ to the CAt,%-
M i nncsoLa Growth Exchange serves as a consul Li ng and
referral agency anti as such do not, perform any treat-
ment services. If an employee has a clrug velaLed
problem for example, Minnesota Growth Exchange wi 1 I
consulL and COnnCll tho employee and if treaLment, is
necessary w•i I I refer the employcc Lo Lhc necessary
agency. The costs of tn•catment arc paid through our
group insurance program, as this is a standard medical
rspenso that is required to be covered by law in E;roup
.i_nstu,ance programs. Mike and 1 would recommend we
enter into such a contract for a six month period at
a r,osl, of $9. At, the end of Lhc six months a progress
report, w•onld be givct• the counci I to determine its
success and appl icati_on for Monticello. This is not,
to say we have IoLs of personal problems nor is it,
saying the ones we ha ve wi I I be solved, bot, i L appears
to be a reasonable and rational approach.
-,x/ POSSIBLE ACTION: Consideration of entering into six
_{•r✓ month contract, w•it.h Minnesota Grow•t.h lixellange, 111". t vasa CJ A -%&A l r
HEI°ERENICGS; Pamphlet• - Minnesot•a Growl.h Exchange;
Proposed Cnnl:ract. - Minnesota Glrow•t.b Exchange.
M