City Council Agenda Packet 03-14-1977REGULAR MEETING
MONTICELLO CITY COUNCIL
March 14, 1977 - 7: 30 P. M.
Mayor: Con Johnson
Councilmen: Arve Grimsmo, Dan Blonigen, Stanley Ilall, Gene
Wal ters.
Meeting to be taped.
Citizens comments.
#/1. Consideration of approving of contract on bids for paging
system for Fire Department. IV"
�2. Consideration of awarding Dog Pound contract.
i/3. Consideration of approval of E.mpl.oyce Assistance Policy.
%/4. Review of Liquor Store financial statements.
✓.S. Department head quarterly meeting 8:30 P. M.
d6. Approval of bills.
4. Approval of minutes.
A. Unfinished business.
/9. New business.
(Meeting with Architectural A1.13ance Tuesday, March 15,
1977 at 4 P. M.).
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AGENDA SUPPLEMENT
/genda Item i. Consideration of Approving of Contract on bids for
Paging System for Fire Department.
Bi.ds for the paging system are returnable Monday,
March id, 1977 at 2 P. M. Estimated cost for the
system Is $3,500 - $10,000.
In accordance with the fire contract with Monticello
Township, the joint fire board is to review the bids
and make their recommendations to the city council,
and township board for final. approval. A joint
fire board meeting has been set up prior to Monday's
meeting of the council to review the bids and their
recommendation is expected to be presented at: our
meeting.
POSSIBLE ACTT.ON: Consideration of approval of
awarding contract. This item will, also have to be gyp►
approved by Monti.cel l.o '1•ownslifll. The ci.ty's share
is SG. 59%.
REE'ERENCES: Agenda supplement of February IS, 1977. p.04 4
Agenda Item 2. Cons.i.deration of Awarding Dot! Pound Contract. Ut
At our last meeting, the Monticello city council
decided to table final. action on the consideration
of a dog pound contract pending further information
velati.ve to the county Facility, what portion could
be allocat;cd to Big Lake and if Dr. Erickson might-
be
ightbe Interosted in Providing Wils kind of service.
First of all, 1 talked to Dr. Erickson and he said
while: lie is concerned about; the dog problem it.
would not be feasible for him to pr,vide n dog
pound fac.i l i ty.
Relative to the Dig Lake: question and the county
facility, 1, have prepnved a worksheet which is
ent:.l osed based on the following al ternati ves:
Present Situation
Camp Challenge Facility (County subsidized)
New MonI.Ical10 Fac:.l-.1lty
New Monti.cc.l.lo Fne.ility (C,00nty Subsidized)
The last; alternative .i.s it new one 1n ghat a fael.l.i.ty
('0111d puSsiblry he built; ,in Monti.celio which would
receive a suhsi.dy from Wright County. 1 havo talked
with the Wright County hoard of Commissioners and
presented Llu.s proposal to them at a meeting last
Tuesday. They expressed interest but did not give
approval. pending further study. I will be meeting
with the Ways and Mcans Commi_ ttee of the Wright
County Board of Commi-ssioner& on Friday, March 11,
1977 and wi.11- report the results of that meeting
to you on Monday.
In reviewing the alternative methods of providing;
a dog pound fac.i..li.ty, it would appear to me that
Lite most reasonable method or al t'ernat.i.ve, other
than keeping the present situation the same, would
be it facility .in Monticello that was Subsidized by
Lhe county. Based on Lite cost per dog, the next
alternat.l.ve would appear to be approving a contract.
with the Camp Challenge I'aci.l.,ity, however, T would
recommend sti:11 buiAdi.ng our own faci..li.ty s.i.nec
there would be coordination problems along with the
inconveriAence factor and a loss of local control.
It should be mentioned, that if Monti.cel.lols pound
were, to be approved as a county facility, .i.t cou.l.d
possibly der.i.ve additional income from survound.i.ng
communi.t.les .i.n addi.tion to Big Lake. Were a county
facility to be approved in Mont.i.cello, it may
encourage other surrounding Wright County communities
to take advantage of the subsidy program. MooL.i.cel.La
would st..11113e Able Lo control the clog pound and Lhe
faril,Ity will,
.lcl only be ava,il.able to other eommnni.tles
as long as suff.i.cient room was available.
POSS1111,13 AC'I'TON: ConsidevatJon of approval of contract
O with J. W. MA. ler for $12,896 for consl;ructian of
a
(Ing p0und.
REFERENCES: Cost; comparison of al tevnati.ves. Agenda
_0 % supplement Peb. 2S, 1977.
Agenda :I:t(,m 3. Considne-ati.on of At)proval of 1'mhLoyn.e Assistmicc PolAry.
unclosed, pleaRo find a ropy of an employee aRs.i.st.-
c0 pol.iry that was drv0lopatl and approved by all
dr_purtmc7nt heads and union representatives with 1,110
hc.l p of the M hinesot•a CrowLh liu_hnnge.
j�
This pn_l.ley forms the guidel..inrs for the employen
r assistnnr.e program Lhnt was approved at, the eoun0il"s
February IS, 1977 mccLtng. Thr, pi.�lJcy .is very s.imi..lnr
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C—
to other firms' policies that have adopted such a
program.
POSSIBLE ACTION: Consideration of approving policy
with any add.i.tions, del-et.ions or amendments.
REFERENCES: Employee Assistance Po.l.i.cy.
Agenda Item 4. Review of Liquor Store Financial Statements.
Enclosed, please find financial statements for the
Municipal Liquor Store for the year ended December
31, 1976.
Listed below 1.s a comparison of sales figures fee-
"off'
or'off saic" operations, .i.nd.icating the .increase in
sales in the new .locat.i.on.
As you can see, the percentage .increase 1-n off sale
operations has nveraged approximately 40% since the
store opened.
The i.n.it.ial projection for Che liquor store was
$32,545 in operating income for 1977. 9'ho reasons
for the decrease from projections in operating income
was tho decrease .In sales of $12,000 accountl.ng for it
lose; of $4,359 in opertiting .income and tin .inerctise of
$1,956 in operating expanses from projections resulting
in a decrease .in operating inctnne.
11OSS.I111.li ACTION: Review of report. Marl: 1'.rmiter will
be here to answer any qurstl.ons relative to Che report
on operati,ous.
REFIAUNCES: Vinanr.ial st:atenirnCs.
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Sales
Sill es
% .1.11crease
New
Location
Old
Locat.i.on
June
176
$37,964
Junc
'75
$27,750
36.S
Jie.l y
' 76
46, 2So
Jin y
' 75
323457
42.6
Aug.
'76
35,370
Ang.
'75
31,579
21.5
Sept.
'76
35,253
Sept.
75
23,255
51.6
Oct.
'76
33,950
Oct.
'75
23,421
45.1
Nov.
176
35,339
Nov.
175
25,307
39.6
Dec.
'76
55,S3S
Dec.
'75
35,516
57.2
Jan.
'77
28,638
Jan.
'76
22,223
2S.9
Feb.
'77
27,966
Feb.
'76
19,SS5
40.6
TOTALS
$339,62S
5241.393
40.7
As you can see, the percentage .increase 1-n off sale
operations has nveraged approximately 40% since the
store opened.
The i.n.it.ial projection for Che liquor store was
$32,545 in operating income for 1977. 9'ho reasons
for the decrease from projections in operating income
was tho decrease .In sales of $12,000 accountl.ng for it
lose; of $4,359 in opertiting .income and tin .inerctise of
$1,956 in operating expanses from projections resulting
in a decrease .in operating inctnne.
11OSS.I111.li ACTION: Review of report. Marl: 1'.rmiter will
be here to answer any qurstl.ons relative to Che report
on operati,ous.
REFIAUNCES: Vinanr.ial st:atenirnCs.
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Agencla Item S. Department (lead Quarter Ly Mecting 8:30 P. M.
As you may recall, at the beginning of the year,
the council establ_.ished a policy whereby Clic city
council would meet, with department heads on a quarterly
basis.
Purpose of Cho meeting is to allow communi.catiun
between the council and department heads that is not,
always afforded during the normal agenda. Among
other things, this meeting will give an opportunity
Co Council members to determine progress on specific
issues or projects and allow department heads to
clarify city counci 1 pol icy.
A structured format. has not been sel, up for this
meeting in order to allow for n free exchange of
ideas, comments, questions, etc. The following
will be in attendance at. Lhis mccting.
Fillwt�fl9vrf^
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