City Council Agenda Packet 05-09-1977I
AGENDA
REGULAR MEETING OF THE MONTICELLO CITY COUNCIL
May 9. 1977 — 7:30 P.M.
9
Mayor: C. 0. Johnson
Councilmen: Dan Blonigen, Arve Grimsmo,
Stanley Hall, Gene Walters.
/Meeting to be taped.
✓Citizens comments.
%/1. Public Hearing - Variance for Sideyard Setback.- Ernie Hartwig.
L�. Public Hearing on a Sideyard Variance Requested by Ed Lane.
j. Consideration of Building Permit for a Duplex - Bud Kline.
`/h. Consideration of Sanitary Sewer Extension to Oakwood Industrial
Park and Along County Road #117 to Highway 25, Water Main Exten-
sions, Street Improvement and Storm Sewer.
1. Street Improvement Project.
�/6. Consideration of Operation of Information Center.
✓l. Consideration of Amending Ordinance Section 8-3--2 Relative to
/ Permitted Trees to be Planted in a New Subdivision.
Consideration of Interior Decorator - City Hall.
�9 Approval of minutes - April 25, 1977.
X10. Unfinished business.
11. Now business
- May 18, 1977 jloard of Review Meeting
Ll
1
AGENDA SUPPLEMENT
Igenda Item 1. Public Hearing - Variance for Sideyard Setback.— Ernie Hartwig.
Ernie Hartwig is requesting a variance to build a house 7 feet,
3 inches from the property line on the west side of Lot 11,
Block 5, River Terrace. This is an Rr2 zone and requires a 10
foot setback.
At their April 26, 1977 meeting, the Monticello Plannin Commission
recommended the variance be granted provided the house already
under construction) was at least 7 feet 9 inches from the property
line and that it be denied if it was less than 6 feet 9 inches.
This motion was made with the understanding that the structure
was either 6 feet 9 inches or 7 feet 9 inches from the property
line since it was not surveyed and two conflicting stakes put
the setbacks at the aforementioned distances from the property
line. A subsequent survey has indicated the house is 7 feet
n / 3 inches from the property line. The abutting property owner
to the west, Mike Rajals, has indicated he would not object
to the granting of the variance.
POSSIBLE ACTION: Consideration of variance.
REFERENCES: Enclosed map depicting area.
Agenda Ltma 2. Public Hearing on a Sidevard Variance Requested by Ed Lane.
Mr. Ed Lane is requesting a sideyard variance to build a
double garage within 5 feet of his property line on Lot 1,
Block 42, Upper Monticello. Current zoning ordinances for an
R-2 district require a 10 foot sideyard setback.
Mr. Lane's property abutte 3rd Street to the south and a portion
of Chestnut to the west. This portion of Chestnut is not
currently used as a public street.
The Planning Commission, at their lest meeting on Apri1 26, 1977,
reviewed Mr. Lane's request and recommended that the 5 foot
variance be approved since the proposed location of the garage
would be abutting the unused portion of Chestnut and should not
cause any conflictwith neighboring property own ere.
POSSIBLE ACTION: Consideration of approving or denying the
5 foot aidcyard variance.
REFERENCES: Map depicting property location and sketch showing
proposed location of garage.
Agenda Ttem 3. Consideration of Building Permit for a Duplex — Bud Kline.
At their last meeting, tho Planning Commission recommended
approval of a building permit for Mr. Bud Kline relative to a
duplex to be built on Lots 8 and 9 of Block 10, Upper Monticello.
® Additionally, the Planning Commission recommended that the
$1500 minimum landscaping requirement be waived and the
ordinance be amended that not only single family residences
be exempt from its provisions but that two family residences
should also be exempt. Reasoning behind recommendation was
that Planning Commission felt the landscaping requirement was
too stringent and felt it was intended for larger residential
+ developments along with commercial and industrial developments.
�4�� ) This item was taken up at the council's last meeting and a dis-
y
J cession was held as to the possibility of requiring only $750
in landscaping but this was not acted upon since the applicant
Q� was not present.
POSSIBLE ACTION: Consideration of Building Permit and landscaping
'�`
VVV^/O requirements.
�`
$ `"�_ REFERENCES: Plan available at city hall; ordinances relative
to landscaping.
Agenda Item 4. Consideration of Sanitary Sewer Extension to Oakwood Industrial
Park and Along County Road #117 to Highway 25. Water Main Exten-
sions. Street Imnrovement and Storm Sewer.
At our last meeting John Badalich presented a feasibility report
relative to the above improvements. It was decided to table
any action until petitioners had a chance to give further consid-
S� oration to the project..
One item that should probably be discussed is the establishment (,!•'
of an assessment policy on corner lots. Currently corner lots
are not assessed on both aides, however, when an extension runs
post the unassessed side, the cost of this footage is assessed
against the entire project. Some consideration may be given to
\0 placing the portion of the costs on one aide of a corner parcol
on ad valorem.
OThe water main extensions for Oakwood Industrial Park serves as
oo� a good illustration of-this point. In 1976 the per foot assesa-
1r� Ment is estimated at $10.83 and in 1977 the estimated assessment
O� Op is approximately double or $20 per foot.
Part of the reason for the large increase io inflation and the /
\j fact that the 1976 watermain prices were very favorable. How-
ever, a reason for part of the increase is that twenty-six per
cent of the 1977 project is not assessed since it servos corner
parcels and the cost is then prorated to the parcels that can
be served.
POSSIBLE ACTION: Consideration of ordering improvement contingent
upon approval from MPCA of sewer extensions.
REFFRENCF.S: Preliminary Report handed out at last meeting.
-2-
Agenda Item 5. Street Improvement Project.
ing, City
hn
nstructed
J Eb prepare tsometpreliminaryy costsronoa completehstreet 1improve-
sures
mp ove-
6 +ment project to use as a comparison against alternative measures
LQ of upgrading city streets.
+lam
Vlit"�RUSMUS:
�POSSIBLE ACTION: Consideration of Street Improvement Program.
John Badalich's report to be presented at meeting.
Agenda Item 6. Consideration of Operation of Information Center.
At our last meeting, it was council consensus to have the
senior citizens center operate the information center for the
summer of 1977. The city administrator was instructed to work
out a salary arrangement with the senior citizen center director
and report back to the council at the next meeting.
I have talked to Karen Hanson along with council members Stan
Hall and Arve Crimsmo and the following schedule was recommended:
Monday -Thursday 11 AM - 5 PM
Friday 11 AM - 8 PM
Saturday 10 AM - 5 PM
Sunday 2 PM - 5 PM
This schedule would result in the information center being open
43 hours a week. Hourly wage was recommended to be the minimum
rate per hour ($2.10) with half the Wage going directly to the
individual and the other half being credited to the senior
citizen center. This fund would then build up for future
purposes by the senior citizen center. An authorization to with-
hold the 50% portion would be required to be signed to comply
with the minimum wage laws.
It should be pointed out that a log will be kept to keep track
of names, time visited information center, and their address.
This will be reviewed after 2-3 weeks to determine if there
should be any change in the schedule.
I will contact the Chamber of Comnerco and determine 1f they
would be interested in funding a portion of the operation costs
Vy
and will have more dotail on this at Monday's meeting.
POSSIBLE ACTION: Consideration of approval of schodulo indicated
and salary of $2.10 an hour.
Agenda Item 7. Consideration of Amending Ordinance Section 8-3-2 Relative to
Permitted Trees to be Planted in a New Subdivision.
Fhclosed, you will find a proposed amended ordinance relative
to prohibiting tho planting of elm trees within the City of
Monticello.
—3—
This ordinance would amend the present ordinance which spells
out what type-- of trees arc allowed to be planted in r.cw --ub-
divisions. The amendment would change the ordinance to listing
only prohibited trees and would be applicable to arty area of the
city, not just new subdivisions.
You will note that oak trees are not listed among the prohibited
species since in talking with the Department of Agriculture
officials, they felt no reason to exclude oak trees since
oak wilt is not a common disease in this area. They did suggest
that all species of elm trees be prohibited because of being
subject to Dutch Elm Disease.
Previously mentioned, was the possibility of prohibiting planting
of conifers on boulevard corners. This was not included in the
proposed ordinance, since this has not been a problem and the
city could remove any trees that were a problem since it is
on public land.
POSSIBLE ACTION: Consideration of Ordinance Amendment.
REFERENCES: Present Ordinance Section 8-3-2. Proposed Ordinance
Section 8-3-2.
Agenda Item 8. Consideration of Interior Decorator - City Hall.
Enclosed, please find a list of possible furnishings for the
new city hall. Please note this is merely a list of possible
items, however, I believe it is very realistic, if not "bare
�j bones".
Obviously there will be items to be purchased that will be
C V - in addition to the list, however, as can be seen from the sheet
I even if $3830 were spent for accessories (lamps, pictures, etc.
Oln' and miscellaneous items, the furnishings would be only $10,000.
The City Council may want to consider hiring an interior decorator
to coordinate the furnishings and interior colors for the city
hall.
POSSIBLE ACTION: Consideration of hiring an interior decorator.
REFERENCES: List of possible furnishings.
-4-
ITEM
Council Planning Commission
Member Chairs
Chairs — Council Chambers for
Citizens & Staff
Lounge Seating Chairs
Information Bulletin Board
Desks
Credenzas
Draperie s
POSSIBLE ITEEMS FOR rFaUSHiNG
OF CITY HALL
ESTIMATED
ESTIMATED
PRICE
QUANTITY
$200
7
40
12•
90
100
350
250
6
1
4
3
Sub Total
Accessories & Miscellaneous
Total
`These would be similar to black chairs in present council chamber giving
city totelof 30 such chairs; folding theirs could be used for larger
audiences.
ESTIMATED
TOTAL PRICE
$1400
L.80
540
100
1400
750
1500
$6170
3830
$1QD00
File
--'AiEber
Liddy
i
�1
March 23, 1977
MEMORANDUM
Re: Monticello City Hall
Commission No. 7616
From: Charles D. Liddy, Jr.
THE ARCHITECTURAL ALLIANCE
The following is a list of possible items to be considered for the`urnisninu
of the Monticello City Hall. The budget that the city wishes to set fir the
furnishings, and the serviceability of existing furnishings will determine
whether any or all items are considered. This list is intended to help ir.-
�teFior design firms make proposals for their services to the City Council.
Stackable chairs for the Council Chamber: approximately 100 chairs.
Chairs for members of the City Council and Planning Commission tnat
will use the Council table: 5 to 7 chairs.
3. Table and chairs for staff members in the Council Chamber: table and
chairs for 4 people. Table should have pencil and paper drawers for
Cy`G each person.
4. Seating in the lobby to serve as a waiting area: approximateiy 6
�•• sofa places.
.J 5. Kiosk for the lobby area to be used for public notices and infer-
Dj mation: possibility exist; that this could be included under the
$1,000 graphics allowance already in the contract.
6. Desks, chairs, and desk accessories for the general office area:
')a approximately 4 or 5 persons.
x7. Two -drawer file cabinets to go under the service counter in the
general office area: 7 cabinets.
X 8. Conference room table and chairs: should acconirodate aparc•xir•a:ely
10-12 people.
9. Bulletin board, chalk board, or combination for conference race:
could be freestanding for use in Council Chamber.
C,
Commission No. 7616
March 23 , 1977
Page 2 of 2
y f�QS KS
t ?00 10. Desks, chairs, credenzas, side tables, guest chairs, etc_ for private
offices for City Administrator, Mayor, and Councilmen.
d SCO 11. Draperies or blinds for the private offices, conference room, and office
it support room.
}C 12. Graphics, wail hangings, and other art work for the entire buiIdino.
x 13. Work table, file cabinets, etc. for the office support room.
14. Display case for trophies or items of historical interest for vestibule
or lobby.
}
r�
c
64.4 A T IQ -4 t lt-
Wieber
Liddy
April 6, 1977
MEMORANDUM
Re: Monticello City Hall
Commission No. 7616
From: Charles D. Liddy, Jr.
THE ARCHITECTURAL ALLIANCE
The following is an updating of the list of possible items to be considered
for
the furnishing of the Monticello City
Hall. The original list, submitted to
Gary Wieber in a memo dated March 23,
1977, simply
listed
the items
that could
be considered, where this updating includes
a
range of
costs for each group
of
items and'a range in total cost for the
furnishing
and
installation
of all
the
items. It should be stressed that the
total costs are
for the entire
list
of
furnishings simply to give the City Council
an
idea of
the possible
scone of
the furnishings effort. It will be up
to the
Council
to determine
if all,
part,
or none of these items are to be considered.
Item No. Item Ouantity
Ranqe/Piece
Total Ranae
/
�J
1 Stackable Chairs
100
$70 -
$160
$7,000
- $16,000
2. Council Member Chairs
7
$200
- $500
S1,400
- $3,500
3 Staff Table
1
$350
- S700
$350 -
5790
Staff Chairs
4
$100
- $175
5:00 -
$ 00
4 Lounge Seating
1 Group
$2,500 - $5.000
S2.500
- $5,000
5 Information Kiosl:
1
$200
- $500
$200 -
5500
6 General Office Desks
4
$500
- $900
52.000
- S3,600
General Office Chairs
4
$80 -
$250
S3Z0 -
$800
General Office Accessories
4 Groups
$50 average
5200 average
7 Files for Service Counter
7
$150
- $200
$1,050
- $1,400
8 Conference Table
1
$1.000
- S1,500
:•1.0?0
- S1,500
Conference Chairs
10
$100
- $175
$1.000
- 51.750
9 Conference Room Bulletin
1
$100
- S150
$100 -
5150
Board
'I
TO Private Office Desks
3
$500
- $900
51.500
- S2.700
Private Office Chairs
3
$200
- S500
S600 -
S1.500
J
C;
Private Office Credenzas
Private Office Side Chairs
3
6
$500
$100
- S700
- $115
51,500
$600 -
- $2,100
51,050
Private Office Side Tables
3
$100
- $250
$300 -
$750
Corrinission No.1616
Apri 1 6. 1977
Page 2'of 2'
Item No,. Item. Ouanti ty Ranqe/Piec-6 -iotal Range-
.I f.
Blinds or drapes 13'(4' x, V $70 $1,75 SgI'O $2.275
:
I windows )
.12
-Graphics 9 pieces, '$30, $250- S270. - S2 -j250
'l3
Work 'Room, Furnishings I room Vj000 - S1.560 51,000 - 5I,,500
',14
DfsplayCase 1, $20P.— 5500!. $260 5500
TOTAL $424°,40-0 $50,425
The
selection and layout . 0 f the. furnishings can be accomplished in a couple: of ways.
-6-s�.
First,
the city can hire n interior design firm to acc9npl.isi, the An Interior
a ,
design
facture r and 'wifl charge
f I rm will be able 'to select furniture from any: manufacturer
,
epproifm6tely
10% of the total ,cost -of the fyrrilshings. 'Thu4. f61r the above total
'$2.6OO`io1$5,_0O0
costs.,
the. interior -designers fee'icould range from +
Another
way -of, accomol-ishing the,design is 'to utiliz e the serwices, of an office
-
furnifure.s6pplier' (ec;6.Aiyion.'s Contract Vils'i-in. !General Office Products, -in-
-firms'
Depth
f6rnishin'selection and 'layouts
MarkbLtl.ng. ,etc.._ These will d6ifie g
for
-no feei but the client can only choose f6rnisftings, that the, par-ficular -supplier
I
represents.'
In addition.', each supO ter vitt .1 add _ 5% to IU -16 the cost of each item
to.
cover- -design time,' fiendl,U4 of the order-. profit mark-up',, etc.
No
matter Which method 'of , accomptishing, the. Interior des I ign Is empioyeii, TAA recom.
mends
theJoT,lowing time schedule fblr the completion 61"'the,int6rior design process:
,A.
Initial Prbsentatfon to Monticello City CouncilApril 6. 1977
. -1/2 wks.
B.
Award, inter'lor.Desi . gn Contract M ay'30, 1977
4 Wks.
C.
Complete Design TJune 27. .197.7 ais
4 Wks.
0.
Domp - T'Pte Bidding 0ocurrients 'July 25, 1977
4 wks.
E.
Issue for Bids Aug:22, 1977
- - 3,wks,.
Rece ive Bidsl sept 07,. .
2 Wk's
'26'r
G.
Award,;Nrnishfnqs Contracts Sept. j977,.., ;
12 Wksi
H..
Cdnplete Furnishings Installation Dec. 19, 1977
2 -Wks'.
I
Owner Occupanci, Jan. 2; 1978