City Council Agenda Packet 11-28-1977I'/zg/-; 7
AGENDA
REY uLAR MEETING - MONTICELLO CITY COUNCIL
` November 28, 1977 - 4:00 P.M.
Mayor: C. 0. Johnson
Councilmen: D. Blonigen, A. Grimsmo, G. Walters, P. White. •n
Meeting to be taped
:00 P.M.
A. Consideration of Salaries - 1978. 0
0 P.M. l/ ll"
CITIZENS COMMENTS P
V2. Public Hearing on Consideration of Front Yard Setback Variance - Richard Cuille.
�. Consideration of Variance and Public Hearing - Square Footage Requirement -
Pylon Sign - Moon Motors.
,4. Public Hearing - Variance Sign Height Requirements - Standard Oil Co.
14. Consideration of Rezoning, Ordinance Am dments and Conditional Use Permit -
Mr. Mel.Worth. /0 6w7^ ' 4,4 "V' sly. '70.13-5. 4.., A-
6. Consideration of Building Permit - Decorative Services. PaAf ~
7#/ Consideration of Petition for Improvements to Sandberg South Plat.
8. /Consideration of Petition for Sewer, Water, Curb, Gutter and Blacktopping from
6th k Minnesota to 7th & Minnesota.
9.`/ Consideration of Change Order Blacktopping of Certain Streets in Oakwood
Industrial Park. `
10. ✓Consideration of Marking Portion of Ourb in Front of New Poet Office. ,l}�
11.✓Consideration of Transfer of Funds. ��M•` Nri�.•w
i 12../� on sideration of Hiring Full or Part Time Buil 7nspector...a
13. Consideration of Fire Contracts with Townships of Silver Creek and Ousim,
14. Approval of Bilis - November 1977. t
' 15. ,'Approval of Minutes - 11-14-77.
16. /Unfinished business. ��
17. few Business. j� t v `'
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NOTE: Please bring in your Ordinance Books and they
will be updated with all ordinance amendments.
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Agenda Item 1 - Review of Salaries for 1978.
Enclosed, please find job descriptions for the following:
Liquor Store Manager
City Administrator
Administrative Assistant
Public Works Director
Sewer and Water Supervisor
Streets and Parks Supervisor
These are enclosed for your benefit and information. You will note
there are no job descriptions for liquor store employees other than
the manager, remainder of the Public Works Department (union
employees) and administrative clerical and secretarial help. It is
anticipated that job descriptions for the 'liquor store and administra-
tive clerical personnel will be developed shortly and Mike Rajala
has prepared job descriptions for union employees but those are
not yet finalized.
It should be noted that the union contract with the four non -super-
visory personnel of the Public Works Dept. does not expire until March 319
and the so salaries will not be reviewed until later. However, it
should be noted that the union is requesting an increase of $1.90 an
hour over the next two years. If this request were granted, the aver-
age union salary in 1978 would be $14,552.00 or $1,213-00 a month.
If only one half (j) of the salary demands are granted, the average
union salary in 1978 would be $139520.00 or $1,127.00 per month.
Also enclosed, please find a schedule indicating salary history for
1975-77 along with hours worked. At Monday's meeting, I will be making
salary recommendations for all employees and these recommendations are
based on supervisor's recommendations, performance, responsibility of
position, experience, attitude, hours of work, comparable level of pay
in equivalent positions and fields. Obviously, the prior year's salary
has to also be of some guidance in setting a salary; however, I believe
an individual's salary should also be determined more so by the above
factors.
POSSIBLE ACTION: Consideration of setting salaries for 1978.
REFERENCES: Job Descriptions
Salary Schedules
Memo on Liquor Store Ehiployees.
?genda Item 2 - Public Hearing on Consideration of Front Yard Setback Variance -
Richard Guille.
Mr. Richard Guille recently completed a second story addition to a base-
ment house located at 800 East River Street (see enclosed map).
The existing structure had a front yard setback of approximately 16 feet
instead of the required 30 feet; however, this setback would be allowed
under the grandfather" clause. However, a 10 foot deck was also added
to the front of the house further reducing the front yard setback to
approximately 6 feet. On the original building permit application, no
indication was made in reference to the deck.
I At their initial meeting on this subject, the Planning Commission tabled
action until they could personally review the property. At their last
p meeting, the commission voted to recommend approval of the variance based
on the following:
} A A. Lot is only 67.5 feet deep.
B. Trees obstruct view from neighboring residential property to
Lb east east and west.
9 C. City Park is across the street and no residence would be
q affected on the opposite side of the street.
%V D. Felt addition is an improvement to the house.
e �� E. There are apparently no objections from neighbors (however,
V hearing on variance is at council level).
F. Hardship imposed to take deck down now that it is built.
l X00 IDLE ACTION: After close of hearing, consideration to approve or
deny variance."
REFERENCE: Enclosed map.
Agenda Item 3 - Consideration of Variance and Public Hearing - Square Footage Requirement -
Pylon Sign - Moon Motors.
Denton Erickson of Moon Motors, Inc. is requesting a variance from
Monticello Ordinance Section 10-3-9 (E) -(4) -III limiting the square
' footage of a pylon sign to 50 square feet. The area of a pylon sign
is determined by the typo of road and the speed limit.
ti Mr. Erickson is proposing an eighty (80) square foot area signage allowance
�� consisting of four aigns of approximately 20 square feet. Since they
aro on the same poles, it is allowable to have more than one sign, but
the square footage requirements still have to be mot.
Reason for the request, Mr. Erickson indicates, is that three of the
of®is are just being moved from his former location where they were
grandfathered in as allowable non -conforming signs. Additionally,
a fourth one is advertising a new product line.
At their last meeting, the Monticello Planning Commission voted to recom-
mend approval of the variance request.
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POSSIBLE ACTION: Consideration of varianco request."
*Variances need 4/5'a council approval to pass.
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Agenda Item 4 - Public Hearing - Variance Sieh Height Requirements - Standard Oil Co.
Standard Oil Co. is applying for a variance for Vances Standard to relocate
their existing sign and extend it to a height of 46 Feet.
Reasoning for request is to comply with the ordinance forbidding over-
hanging signs. Standard Oil feels the additional height (current ordinance
would allow 16 feet in height) will compensate for the visibility problem
which would occur if the sign were not to overhang the public right of way.
It should be pointed out that the existing sign violates the city's
square footage requirements of 50 feet and if it were merely moved and
extended upward - this violation would still exist. However, all non-
conforming signs (except for overhanging signs) have an amortization
period until August 14, 1980. As a result, if a variance were granted
to move the existing sign so as not to violate the overhanging provi-
sion, the existing sign would still have to be removed or replaced by a
Q smaller sign by August 14, 19130, unless a variance were granted on this
h provision too.
POSSIBLE ACTION: Consideration of Variance.
Agenda Item 5 - Consideration of Rezoning. Ordinance Amendments and Conditional Use
Permit - Mel Worth.
Mr. Worth has purchased a parcel of land approximately two (2) acres
in area dust south of the recently proposed Sandberg South Plat (see
u� enclosed map). Following are the items that will have to be addressed
,•'V relative to this issue. It is recommended that action on any one
^�\`Ydy ill item be delayed until all items are reviewed.
\ Enclosed, please find Dick Dwinoll'a recommendation of denial of such
y a use. Listed below each item is the Planning Commission's recom-
mendations.
Rezoning from R-3 (Medium Density Residential) to B-3 (Ilighway Business).
Mr. Worth is proposing to build a commercial storage building for
the purpose of leasing out space to store such items as boats during
the wif:ter, snowmobiles during the summer and antique cars for example.
�s. Current zoning of the area proposed for this use is R-3 and it would
be necessary to rezone to B-3 provided the amendment to our ordinance
�o is approved to allow such a use within a B-3 area. However, the
e current draft of tho revised comprehensive plan indicates the area
p as commercial so regardless of the specific use of -the property, it
appears the parcel should be zoned to B-3•
"1 Planning Commission Recommendation - Approval of rezoning.
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Ordinance Amendment.
Currently according to the city's ordinance, the only allowable area
for a business that provides commercial storage is an industrial
zoned area. In order to allow such a use in the area proposed, it
must be either rezoned to industrial or rezoned to commercial and
the use added by means of an amendment to our ordinances. These
alternatives were mentioned to Irick Dwinell and it was felt it was
more appropriate to have the area zoned as B-3 and to amend the
ordinance to allow "commercial storage contained entirely within a
building" as a permitted use within such a zone.
It should be noted that it is proposed to limit the permitted use
section of the ordinance only to storage contained entirely within
a building. The current city ordinance does allow open and outdoor
storage as a conditional accessory use and this item is reviewed in
the next section.
Planning Commission Recommendation - Approval of ordinance amend-
ment allowing commercial storage contained entirely within a building
as a conditional use rather than a permitted use.
Conditional Use Permit - Open or Outdoor Storage - Mr. Mel Worth.
Mr. Worth has proposed to have an area of his parcel devoted to outdoor
storage and as previously mentioned, a conditional use permit is
necessary. Following are the conditions of the permit:
1. The area is fenced and screened from view of neighboring
residential uses or if abutting an "R" district in compliance
with Section 10-3-2 (G) of this Ordinance.
2. Storage is screened from view from the public right-of-way
in compliance with Section 10-3-2 (G) of this Ordinanco,
which requires it be constructed of masonry, wood, brick or
steel. It shall not be a chain link fence and it shall be
a fence that provides a solid screening effect.
3. Storage area is grassed or surfaced to control dust.
4. All lighting shall be hooded and so directed that the light
source shall not be visible from the public right-of-way
or from neighboring residences and shall be in compliance
with Section 10-3-2(11) of this Ordinance.
5. Does not take up parking space as required for conformity
to this Ordinance.
6. The provisions of Section 10-22-1 (E) of this Ordinance are
considered and satisfactorily met. Those provisions aro as
follows:
a
A. Relationship to municipal comprehensive plan.
� B. The geographical area involved.
C. Whether such use will tend to or actuglly depreciate
the area in which it is proposed.
D. The character of the surrounding area.
E. The demonstrated need for such use.
There is concern over outdoor storage since this may tend to depr�
ciate other property in the area and as a result outside storage areas
should be closely scrutinized.
Plans for the building should be ready by Monday's meeting and it
may be well to consider the site plan and how it may affect adjoining
property.
Planning Commission Recommendation - Denial of outside storage.
Building Permit.
Mr. Worth's contractor is to meet with our building inspector and
plans should be available at Monday's meeting.
Planning Commission Recommendation - Approval contingent upon approval ,
by city engineer and building inspector and a joint access agreement
with John Sandberg (agreement has been verbally approved by both parties
since the planning commission meeting).
POSSIBLE ACTION: Consideration of:
,1. Rezoning from R-3 to B-3.
,2. Ordinance amendment allowing "Commercial Storage Contained
Entirely Within a Building" as a apammtttad use within a
B-3 Zone.
IJa 3. Consideration of conditional use permit request to allow open
storage as an accessory use for Mr. Mol Worth.
.4. Consideration of building permit.
REPERENCE5: Ehcloscd map of area.
Dick Dwinell Letter of 10-22-77.
Agenda Item 6 - Consideration of Building Permit - Decorative Services.
Decorative Services is requesting a building permit on the eastern
half of Lot 1, Block 2, Oakwood Industrial Park. This is the same
lot as Zahlcr Lumber Co. occupiea. (Seo enclosed map).
Decorative Services is proposing a 40' x 120' (4 800 square foot)
concrete block building consisting of twenty (20j individual garages
for rental storage.
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This usage is allowed according to the ordinance in the Oakwood
Industrial Park as a permitted use. If there is to be any outside
storage (present plans do not indicate any) it would be necessary to
apply for a conditional use permit for such storage.
Since this lot is being subdivided, the Planning Coamdssion, at their
last meeting, recommended that a Certificate of Survey be required
but recommended that any park dedication requirements be waived since
the Oakwood Industrial Park has already gone thru subdivision require-
ment s when it was platted. Additionally, according to our Ordinances,
(20) off street parking spaces would be required and the building plans
indicate that a 20' wide area around the building will be paved which
could be used for parking. Each parking area would be located
directly in front of each garage stall.
The Planning Commission recommended approval of the building permit
provided the landscaping, parking spaces and curb barriers are completed
within one year and that the city engineer reviews the drainage
plans for the site.
Reason for the one year time limit was due to Decorative Services
future plans to construct their new drapery mfg. business_ at the
same location next year. The large area between the two buildings
would then be utilized for the parking requirement s of both the
mfg. business and storage building and would avoid the possibility
of having the curb barrier torn up for future construction.
POSSIBLE ACTION: Consideration of building permit request.
REFERENCES: Map depicting location.
(Plans available at City Hall for your review).
Agenda Item 7 - Consideration of Petition for Improvements to Sandberg South Plat.
A petition for sewer, water and blacktopping has been received from
John Sandberg for the Sandberg South Plat.
In the past, the procedure has been to prepare a feasibility report after
a petition has been received and order a public hearing. It may be well
to table any action on ordering a feasibility report and public hearing
until spring of 1978. This would allow for petitions from other areas to
be received and a feasibility report could be prepared on any other
area that subsequently petitions prior to March 1, for example. I have
talked to John Badalich on this suggestion and he felt this would be
a better way of handling petitions. A feasibility report could be prepared
on all areas petitioned for and could be broken down by area. Addi-
tionally, this would avoid some duplication of costs and effort if two
areas could be served by one improvement project.
It would still be well to recognize the petition of John Sandberg,
since as mentioned in the supplement relative to the preliminary plat,
this should be of record before final approval of the plat takes place.
Another point would be to consider whether the area would be in need
of storm sewer and curb and gutter. These matters can be resolved at
the time of preparation of the feasibility report.
POSSIBLE ACTION: Consideration of tabling feasibility report until
Spring of 1978.
\Agenda Item 8 - Consideration of Petition for Sewers Water, Curb, Cutter and Blacktop -
ping from 6th & Minnesota to 7th & Minnesota.
The following have signed a petition for the above improvement:
Milton Olson
Harold Ruff
Marcella Tucek
This represents 100% of the property owners abutting the proposed
improvement (see enclosed map).
Reasoning for the request is as follows:
A. Curb and gutter is currently part of the 1977-3 Permanent Street
Improvement Project on Sixth Street. As a result, this would
mean that the Tucek and Olson property would be served on one
aide (sixth street) with curb and gutter, but not on the
other aide (Minnesota Street) of their properties.
B. Harold Ruff, owner of lot 5, Block 5, and Milton Olson, owner
of Lot 19 Block P would like to develop those Iota for homes
and requested sewer and water to this area.
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Procedural action for the council would be to order a feasibility
report and public hearing on this improvement. Since this project would
probably be made a part of the 1977-3 Permanent Street Improvement
Project, it may be well to order the feasibility report now for the
area as opposed to the improvement in agenda item 1P/ which is a
separate project. This would allow the engineers to combine plans and
specifications of this area with the larger street improvement project
aad bid it at the same time as one project.
POSSIBLE ACTION: Consideration of ordering feasibility report for
sewer, water, curb, gutter and blacktopping from
6th and Minnesota to 7th and Minnesota.
.
REFERENCES: Ehclosed map J
_ Resolution a
Agenda Item 9;/
Consideration of Change Order Blacktopping of Certain Streets in
Oakwood Industrial Park.
A•t the council's September 26, 1977 meeting, John Badalich was directed
to prepare plans and specifications for blacktopping Chelsea Road from
t3he water reservoir to the intersection of Chelsea Road with Oakwood
Drive (County Road 317) and the blacktopping of the two newly created
roads in Oakwood Industrial Park.
Enclosed, please find a copy of John's November 10, 1977 letter
explaining the costs which would be $42,072.00. This item was
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included in the $3,470,000 bond sale as a possible use of funds and
a:s ouch, if approved, would already be funded for.
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should be pointed out that change orders for improvements such at)
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the 1977-1 Improvement Project can be made as long as the percentage change
does not exceed 25%.
POSSIBLE ACTION: Consideration of resolution approving chango order
with Arcon Construction for 8429072.00.
R-FERENCES: John Badalieh letter of 11-10-77.
Resolution.
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Agenda Item
VConsideration of Narking Portion of O:rb in Front of New Post Office.
rho Post Office has requested the City of Monticello paint the curbing
y -allow in front of the mailboxes at the now Post Office.
POSSIBLE ACTION: Consideration of roquest.
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Agenda Item 11 - Consideration of Transfer of Funds.
Since 1977 is coming to a close, various transfers should be made
between funds as indicated below:
1. Transfer of $1,450 from the Water operating to the 1964 Water
Revenue Account. Transfer is necessary to maintain minimum
balance as required by bond agreement.
*2. Transfer of $30,000 from the Capital outlay Revolving Fund to
the Park Fund to pay for a portion of the park improvements
in 1976 and 1977. Actual expenditures on park improvements
for these two years was $41,662. This transfer would eliminate
a current deficit in the Park Fund.
3. Transfer of $56,500 from the Federal Revenue Shoring Fund to
the City Hall Construction Fund. As per the 9-26-77 agenda
supplement, approximately $127}500 of the city hall construction
cost will be funded from Revenue Sharing. Projected balance
of the Revenue Sharing Fund at 12-31-77 will be $56,500 with
the remaining $719000 to be received and allccated`towards the
city hall project in 1976. This allocation of funds was subject
of a hearing and approved by the city council.
*4. Transfer of $22,300 from the Capital Outlay Revolving Fund to
the General Fund for one half of the cost of the new senior
citizen center building. This transfer would eliminate a
current deficit in the general fund.
*5. Transfer of $175.600 from the Capital Outlay Revolving Fund to
the city hall construction fund.
6. Transfer of $4,200 from the 1976 Sewer and Water Construction
Fund to the Street Fund for inspection work done by Mike Rajala.
7. Transfer of $14,623 from the 1976 Sewer and Water Construction
Fund to the General Fund for administration expenses. This
amounts to 1% fo the construction costs of this project and
reimburses general fund for work in preparing assessment rolls,
administrative review of the project, etc.
^ POSSIBLE ACTION: Consideration of Transfer.
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*As previously reported in agenda supplement 9-26-77 setting up
1976 budget.
Agenda Item 12 - Consideration of Hiring Full or PArt Time Building Inseector.
Thin item was discussed at the council's October 25, 1977 meeting,
and at that time the council asked that it be put on an upcoming
agenda for further review and consideration.
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Some of the concerns of the City of Monticello's present system are
as follows:
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1. Availability of building inspector.
2. Conflict of interest.
3. Consistency in application of the Building Code.
It is extremely difficult to find someone who is as knowledgable as
our current building inspector on a part time basis. Although there
may be an element of a "conflict of interest" it is also to the city's
benefit that a person who is engaged in the construction business will
naturally be in tune with building code provisions and the latest
changes.
Following are some possible alternatives to the present situation.
1. Hire part time building inspector as a city employee. A
schedule could be set up whereby the inspector would be avail-
able at city hall during certain hours.
2. Hire full time building inspector as a city employee. In addi-
tion to the building inspector duties, other functions such as
inspecting the city's improvement projects could be performed
by the building inspector. Additionally, the building inspec-
tor could act as the zoning administrator, checking plans not
only for compliance with building codes, but also for compliance
with the city's zoning ordinances.
3. Hire county building inspector.
4. Hire independent individual to do inspections. This would not
be an employee of the city. For example, there is an individual
In Buffalo who performs this task for various communities. The
Individual would not be engaged in contracting and fee would
be set up on a per inspection basis. (Individual in Buffalo,
for example, charges the state building code recommended fee,
100% of which is retained by him).
5. Maintain present system. Ono problem with alternatives 3 and 4
is that there still would be an ovailability problem since the
Individual would be inspecting for other communities. Also,
there is a concern with local control of such an individual and
whether he could ndenu atoly familiarize himself with city
ordinances, otc.
According to the city's current fee schodulo, it would be hard to
justify hiring a full time building inspector. Ilowover, the city's
current schedule is approximatoly one-half of the recommended otatc fee.
Additionally, tho State Mlding Code recommends a plan checking fee.
If the city woro to adopt the state's recommended fee for permits and
plan checking, the city's revenue from theoe fees could triple. As
an alternative to increasing the fees, any increased costs of building
inspection could be paid through property taxes. I would recommend
against this method, however, since the increased costs will result
in better service and this should be borne try the building permit appli-
cant.
Currently, the building inspector in Monticello retains 80,% of the fee
charged. Listed below is the building inspector's income for 1975-77.
Year let Qtr. 2nd Qtr. 3rd Qtr. 4th Qtr. Total
1975 $ 90 $1,259 $ 603 $ 708 $2,660
1976 $1,336* $1,026 $1,220 $ 800 $4,382
1977 $3,089** $1,313 $1,823 $1,000*** $7,225
*Includes permit for ISD #882 for $748. '" ,D3
**Includes permit for ISD h882 for $2,206
***Estimated
If the above recommended state fee were charged, revenues in these
years would be approximately:
1975 - $7,980
1976 - $13,146
1977 - $21,675
If the fee for the school were ignored as a better indication, the
fee for 1977 would have been approximately $15,057 under the recom-
mended state fee schedule.
With the building and growth ocurring in Monticello, I believe 1977 is
a good indication of revenue to be expected from permit fees. On
this basis, the salary range could be in the range of $12,000 - $14,000
a year.
If the building inspection position wore made full time, one concern
would be that of o sufficient workload during the winter months. There
is a possibility of having the individual work with the Public Works
Department in removal of snow, etc., but it may be unrealistic to expect
an individual to be proficient in building inspector, planning, coning
and also have a knowledge of operating street maintenance equipment.
This is not to say, howover, that such an individual could not help
out in emergency situations.
Additionally, to offset the slower winter months, vacations could be
scheduled during this period along with continuing education seminars
on building codes, etc. It should be pointed out that oftentimes
buildings are scheduled such that winter construction is almost as
heavy as other times of the year. For example, Monticello Ford,
Monticello Roller Rink, Dairy Queen and the addition to the school
will have construction in the winter time.
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One solution to the concern of hours would be to set up a monthly
salary based on the expected hours and any hours over the expected level
Y would be paid on an hourly basis. As an illustration, let's assume
the position is expected to take 40 hours a week from April through
November and 25 hours a week from December to March:
40 hours x 8 Mos. (35 wks.) - 1,400 hours
25 hours x 4 Mos. 17 wks.) - 425 hours
1,825 hours
To allow for the possibility of the position demanding less hours than
expected, the expected hours could be 1,700 hours annually with a salary
of $11,900 per year or $992 per month. Any hours over 1,700 hours for
a calendar year could be reimbursed at $7.00 an hour ($11,900 ; 1,700).
This may be preferrable over a straight hourly wage as it guarantees
a set monthly salary and also avoids unemployment compensation claims.
After thinking it over, it would seem that if the position were to
become full time, the building inspector should be directly responsible
to the City Administrator and ultimately to the council. As the need
arises, the individual could be assigned to the Public Works Director
to perform such duties as inspection of improvements, etc.
It should be mentioned that the Planning Commission recommend a full
time building inspector or a part time building inspector with set hours.
In conclusion, I would support reco=cndation of the planning commis-
sion. I have some concern over whether the position would warrant a
full time person. However, in light of the growth, the improvements
scheduled for Monticello in 1978 and 1979 and the possibility of an
increased fee schedule, I think it could bu justified. Additionally,
I believe the city would obtain a higher caliber of applicants for a
full time as opposed to a part time position.
POSSIBLE ACTION: Consideration of hiring full or part time building
inspector. If council approves of full or part
time inspector, I could make up job description includ-
ing duties, hours of work, etc., to be approved at
next meeting and than advertiso position.
Agenda Item 13 - Considoration of Fire Contracts with Town ships of Silver Creek and
Otsego.
Enclosed, pleaso find a proposed fire contract with the Township of
Silver Creek. If the contract is approved, a similar one will be writ -
ton for Otsego Township.
Essmitially, the contract is the same as past years except:
1. Standby charge raised from $200 to $300.
2. Hourly cost changed from $200 the first hour, $75 second hour,
$50 each additional hour to $300, $100 and $75 respectively.
3. Articlo VI is an addition.
4. Contract runs for 3 years instead of one year.
5. City of Monticello changed to City and Township of Monticello
because of Joint Fire Department.
POSSIBLE ACTION: Consideration of approving contracts with Otsego
and Silver Creek Townships. NOTE: These contracts
have been reviewed and approved by the Joint Fire
Hoard and will also be submitted to Monticello
Township.
REFERENCES: Copy of proposed contract.
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SALARY SCHEDULES
Avg. Hrs.
Per Week 1975 1976 1977
PUBLIC WORKS
Dick Brooks 42-48
Walt Mack 40-42
Mike Rajala 45-48
ADMINISTRATION
Gary Wicber 45-55
Rick Woifsteller, 45-48
Lynnea Gi.11ham 35
Mary Jo Quick (Part) 20-25
Nancy Spivak (Part) 20
LIQUOR STORE
Sandy Tanner (Part) 20
Juel Bidd.i.ck 40
Mark Trmi ter 40-45
Bruce Mahon (Part) 17-20
Candace Thilquist(Part) 20
SENIOR CITIZENS DiREXTOR
$1,000
$1,100
$1,155
970
943
1,017
O
1,000
1,166
$1,500
$1,625
$1,792
750
825
1,000
3.75
3.95
4.15
2.75
3.25
3.45
3.25
$ 2.70 $ 3.00
2.75 3.00
1,000 1,100
2.70
2.50
Karen Hanson 20 utr $ 400 $ 430 $ 450
* Per month salary was down from 1975 due to decreased over-
time.
u u The80 are hours that. Center is open - Karen indicates
a lot more hours tire prtt, in outside of Senior Citizen
Center.
MEMO
U2UOR STORE EMPLOYEES EXCEPT MANAGER
Budget for the liquor store in 1978 indicates that
salaries (except that of the manager) will be 3.2%
of sales. I would recommend that the liquor store
manager set the salaries of the other, employees
with the stipulation the salaries shall not, be greater
than 3.3%. Reasoning for 1/lo or a per cent difference
is to allow for some flexibility.
This method has been used in 1976 and 1977 and I
believe the manages, has used his discretion wel I .
Additionally, since the manager is responsible relative
Co the operating results of the 11quor store, I
believe he should have the authority to control. one
or the. prime factors.involved.
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_. _. ORR'SCHELENL, MAYERON & ASSOCIATES, INC.
August 24, 1977
Honorable Mayor 6„City Council
City of Monticello
21'3 So. Cedar Street
Monticello, MN 35362
Re: Assessment Rolle for
Improvement^?roject 76-1
Sections I1ind, Ii,
Gentlemeni
Enclosed are thlOBraopie®.of the assessment rolls prepared upon
roquest by the .CL+j Council' for Nonticello's Improvement Project
The assessments ai tabulated are calculated on a unit parcel
assessment basis each for sanitary sower, water main, street con
struction/restoration, etc., as outlined in OSM's letter to tho
City Council dated February 28, 1977.
The total project cost for Improvement 76-1 is calculated as
follower
Section I $818,300 (est.)
Section II 264,021 (Final)
Total Conetruction Coat ri;1 dSZ;7�T-5
Indirect Cost (201) 21'6';464
Total Project Cost /1.1,2981785
The asaesement for this combined impYovement totals 5562,366.39,
or 43.31 of the total project cost.
City of Monticello
Re: Assessment Rolle
August 28, 1977
Page 2
We reco®and that'the oity approve and adopt these assessment&
as prepared, for inprovemant Project 76-1.
Sincerely yours,
ORR-SCRELEN-ltAYP. M
6 SOCIATES, In.
A
VJohnAafdLalioh, FP. Z.
City Engineer }
r,
JPB/ry
4-v `.
O
1976 SEWER AND WATER PROJECT
REVE RJES AND EXPENDITUPIZ
AS OF JULY 31, 1977
REMU ES
Bond Proceeds
$1,245,120
Interest Income
13.947
TOTAL REVENUE
$1,259,067
EXPENDITUIM
Adolphson & Peterson
•$ 264,021
Orfei & Sons
*4 810,835
Repair Lift Station
3,721
Ehg. Fees 64-% x (261.021 + 810835 + 3721)
70,107
Big. Fees Not Covered by 6j$ Contract Fee
Including Survey S Inspection
44,569 ' ��-•-•
Eh-. Fees - Prepare Assessment Rolls
�1% x 264021 + 81CY335 + 3721)
10,786
LeCal and Bond Fees
;
Public Works Director - Inspection Fees
4 200
Other CosLs
,
Admin. Costs 1% x (264021 + 810835 + 3721
10,786
1.233,016
BALANCE
$ 26,051
/c/e,nm <' u xe -- �► J
• Pnld as of 7-31-77 "0,521
IInlaice due 3.5
0
• • Pn3.'. is of 7-31-77 $770,293
Snlavice due 40.54r2 `
REGULAR MEETING OF MMMCELLO CITY COUNCIL
November 28, 1977 - 4:00 P. M.
At Historical Center: 0.
a
Present: C. Johnson, D. Blonigen, G. Walters, P. White, A. Grimsmo - —
1. Consideration of Salaries - 1978.
The council reviewed the job descriptions for the City Administrator,
Assistant Administrator, Public Works Director, Sewer .& Water Supervisor,
Streets & Parks Supervisor and Liquor Store Manager.
The City Administrator presented salary recommendations for the following
personnel:
Name Position 1977 Salary 1978 Salam Increase
Dick Brooke Street & Park Supr. $13,860 $13,860 -0-
Walt Mack Water & Sewer Supr. 12,200 13,800 $1,600/yr.
Mike Rajala Public Works Dir. 14,000 16,500 2,500/Yr.
R. Wolfsteller Asst. Administrator 12,000 14,500 2,500/yr.
Mark Irmiter Liquor Store Mgr. 13,200 15,500 2,300/Yr• 1
Karen Hanson Senior Citizen Dir. 450/mo. 500/mo. 600/yr.
L. Gillham Secretary 4.15/hr. 4.50/hr. .35/hr.
M. Quick Secretary 3.45/hr. 3.75/hr. .30/hr.
N. Spivak Secretary 3.25/hr. 3.55/hr. .30/hr.
After Discussion and recommendations were made for each individual, the fol-
lowing motions were made in regards to the 1978 salary schedules:
P. White entered a notion, second by D. Blonigen and unanimously carried to
set Dick Brook's salary for 1978 at $13,860.00, same as 1977.
Motion was made by D. Blonigen, second by P. White and unanimously carried
to set Walt Mack's salary for 1978 at $13,800.00 per year.
Motion was made by G. Walters, second by D. Blonigen to increase Mika Rojala'o
salary by 10% for 1978.
In favor: G. Walters, D. Blonigen
Opposed: C. Johnson, A. Grimsmo, P. White
Motion was then made by P. Whito, second by A. Grimm to increase the
salariea of R. Wolfatoller, Mike Rajala and Mark Irmitor by 12% for 1978.
In favor: C. Johnson, A. Grimamo, P. White
Opposed: G. Walters, D. Blonigen
C. Johnson made a motion to increase Gary Wieber's salary for 1978 by
$3,000. Died for lack of a second.
D. Blonigen made a motion, second by G. Walters to increase Gary Wisher's
salary for 1978 by $2,000.00.
In favor: D. Blonigen, G. Walters, A. Grimsmo, P. White
Opposed: C. Johnson
D. Blonigen entered a motion, second by A. Grimsmo to accept the salary
recommendations of the City Administrator for the following secretaries:
Lynnea Gillham 350 increase
MaryJo Quick 300 increase
Nancy Spivak 300 increase
Opposed: C. Johnson, A. Grimsmo, P. White, G. Walters
In favor: D. Blonigen
Motion was made by G. Walters, second by P. White to increase the salaries
of Lynnes Gillham, M1aryJo Quick and Nancy Spivak by 150 per hour in 1978.
In Mawr: C. Johnson, A. Grimsmo, P. White, G. Walters
Opposed: D. Blonigen
Motion was made by G. Walters, second by P. White and unanimously carried
to set the salary of the Senior Citizen Director, Karen Hanson at $475.00
per month for 1978.
Consensus of the council was that since the Senior Citizen Director Was e
part time employee, there would be no sick leave, vocation or holiday pay
benefits.
(MEETING WAS RECESSED iRrrIL 7:30 P.M.)
At City Hall:
All members were present.
2. Public Hearing on Consideration of Pront Yard Variance - Richard Guille.
Mr. Richard (dile recently completed a second story addition to o basement
house located at 800 E. River Street.
The exiating structure had a front yard setback of approximately 16 feet
instead of the required 30 feats however, this setback would be allowed
under the "grandfather" clause. However, a 10 foot dock was also added
to the front of the house further reducing the front yard setback to
approximately 6 feet. On the original building pannit application, no
indication was mado in reference to the deck.
e
The Planning Commission recommended that the variance request be approved
primarily because the construction was an improvement to the house and would
appear not to affect neighboring residences.
Bill Sandberg, abutting property owner, indicated no objection to the deck and
felt it was an improvement over the existing house.
Motion was made by P. White, second by A. Grimsmo to approve the
variance allowing the deck to be within 6 feet of the front yard property
line.
In favor: C. Johnson, A. Grimsmo, P. White, D. Blonigen
Opposed: G. Walters
3. Consideration of Variance and Public Hearine - Square Footage Requirement -
Pylon Sign - Moon Motors.
Denton Erickson of Moon Motors, Inc. requested a variance from Monticello
Ordinance Section 10-3-9 (E) -(4) -III limiting the square footage of a pylon
sign to 50 square feet.
Mr. Erickson proposed an eighty (80) square foot area signage allowance
consisting of four signs of approximately 20 square feet.
Reason for the request is that three of the signs are just being moved from
his former location where they were grandfathered in as allowable non -conforming
signs, and a fourth one would be advertising a new product line.
At their last meeting, the Monticello Planning Commission voted to recom-
mend approval of the variance request.
Mr. Erickson also requested that the council consider amending the sign
ordinances to allow a greater square footage allowance for business located in
30 mile per hour cone. Mr. Erickson suggested that the square footage be
increased to 100 square feet ve: 50 square feet under current zoning regulations.
A motion was made by A. Grimsmo, second by D. Blonigen to approve the sign var-
ianco request allowing Mr. Erickson up to 80 square feet of sign area.
In favor: P. White, A. Grlmsmo, D. Blonigen
Opposed: G. Walters, C. Johnson
Request denied because a 4/5 vote is needed for variance approval.
4. •Public Hearing - Variance Sire Height Requirements - Standard Oil Go.
Standard Oil Co. requested a variance for Vance's Standard to relocate
their existing sign and extend it to s height of 46 fact.
Reasoning for request is to comply with the ordinance forbidding over-
hanging signs. Standard Oil foals the additional height (current ordinance
would allow 18 feet in height) will compensate for the visibility problem
which would occur if the eigr were not to overhang the public right of way.
Motion was made by P. Whito, second by A. Grimamo and unanimously carried
to derby the sign height variance request of Standard Oil Co.
- 3 -
5. Consideration of Rezonine. Ordinance Amendments and Conditional Use
Permit - Mel Worth.
Mr. Worth has purchased a parcel of land approximately two (2) acres in
area just south of the recently proposed Sandberg South Plat and is pro-
posing to build a commercial storage building for the purpose of leasing
out'space to store such items as boats during the winter, snowmobiles during
the summer, and also possibly sales of antique autos.
Currently the only allowable area for a business that provides commercial storage
is an industrial zoned area. In order to allow such a use in the area
proposed, it must be either rezoned to industrial or rezoned to commercial and
the use added by means of an amendment to the ordinances.
Consulting Planner, Dick Dwinell, has indicated that a B-3 zoning (Commercial)
would be appropriate and recommended that the ordinances be amended to allow
"commercial storage contained entirely within a building" as a permitted
or conditional use within a B-3 District.
Mr. Worth also had proposed to have an area of hie parcel devoted to outdoor
storage which would require a conditional use permit. The request for outdoor
storage was withdrawn by Mr. Worth during the meeting.
Motion was made by P. White, second by D. Blonigen and unanimously carried
to approve the following:
(1) Rezoning of the approximately (2) acre parcel owned by Mr. Worth
from Rr3 (Medium Density Residential) to B-3 (Highway Business).
(2) Amend Ordinance Section 10-1�-4(J) allowing "commercial storage
contained entirely within a building" as a conditional use within a
B-3 District.
(3) Issuance of a building permit provided o joint access agreement with
John Sandberg can be reached.
(See Ordinance Amendment 8-15-75 #43.)
6. Consideration of Building Permit - Decorative Services.
Decorative Services requested o building permit for the eastern half of
Lot 1, Block 2, Oakwood Industrial Park.
D=rativo Services proposed a 40' x 120' (4,800 square feet) concrete block
building consisting of twenty (20) individual garages for rental storage.
This usage Is allowed according to the ordinance in the Oakwood Industrial Park
as a permitted use.
The Plwuting Commission recommended approval of the building permit provided
the landscaping, parking spaces and curb barriers aro completed within one year
and that the city engineer reviews the drainage plane for the site.
Reason for the one year time limit was due to Decorative Services future plans
to construct their new drapery mfg. business at the same location next year.
The large area between the two buildings would then be utilized for the
parking requirements of both the mfg. business and storage building and
would avoid the possibility of having the curb barrier torn up for future
construction. P , �, ..n,
."4a 7" —1.
- 4 -
Motion was made by P. White, second by D. Blonigen and unanimously carried
to approve the building permit for Decorative Services contingent upon the
City Engineer's approval of site drainage plans end a bond is pro:Kded to
cover the cost of the parking and landscaping requirements with a completion
time of (1) year.
7. Consideration of Petition for Improvements to Sandberg South Plat.
A petition for sewer, water and blacktopping was received from John Sandberg
for the Sandberg South Plat.
John Badalich, City Engineer, recommended that a feasibility study on the
requested improvements be tabled until the Spring of 1978 in order to allow for
other petitions for improvements to be presented. As a result, a feasibility
report could be prepared at that time for all areas requesting improvements
thus pussibly eliminating some duplication of costs and effort by having one
improvement project.
G. Walters made a motion, second by A. Grimsmo and unanimously carried to
table a feasibility report on the requested improvements for Sandberg South
Plat until spring of 1978 in order to combine future requests into one report.
8. Consideration of Petition for Sewer. Water, Curb, Gutter and Blacktopping
from 6th & Minnesota to 7th & Minnesota.
A petition was received from Milton Olson, Harold Ruff & Marcella Tucek request-
ing sewer, water, curb, gutter and blacktopping from 6th & Minnesota to
7th & Minnesota Street.
The Tucek and Olson property would be served on one side (6th Street) with
curb and gutter under the 1977-3 permanent street improvement project and
this request would provide curb and gutter along the other aide of their
properties (Minnesota Street).
In addition, Harold Ruff and M. Olson would like to develop lots along
Minnesota Street for houses and requested sewer and water improvements.
Since this project would probably be made part of the 1977-3 improvement
project, o motion was made by P. White, second by A. Grimsmo and unani-
mously carried to adopt a resolution ordering preparation of a feasibility
report on the requested improvements from 6th & Minnesota to 7th A Minnesota
and also include in the feasibility report any atom sewer improvements needed
in this area along with the blacktopping of Marvin Road from 7th Street to
the entrance of the Monticello Apartments complex. (See Resolution 1977 #27).
9. Consideration of Change Order Blacktopping of Certain Streets in Oakwood
Industrial Park.
At the council's September 26, 1977 meeting, John Badalich was directed to
prepare plane and specifications for blacktepping Chelsea Road from thu
water reservoir to the intersection of Chelsea Road with Oakwood Drive
(County Road 117) and the blacktopping of the two newly created roada
in Oakwood Industrial Park.
- 5 -
The total construction cost, based on unit prices received from Arcon Construe -
tion, would be $42,072.00.
A motion was made by P. White, second by D. Blonigen and imanimously carried
to adopt a resolution approving the plans and specifications and change
order N1 with Arcon Construction in the amount of $42,072.00 as part of the
1977-1 improvement project for blacktopping streets in Oakwood Industrial
Park. (See Resolution 1977 #28).
10. Consideration of Markine Portion of Curb in Front of New Post Office.
The Post Office has requested the City of Monticello paint the curbing yellow
in front of the mailboxes at the new Post Office.
Motion was made by C. Johnson, second by D. Blonigen and unanimously carried
to approve the request for painting the curb yellow in front of the new
Post Office.
11. Consideration of Transfer of Funds.
Motion was made by G. Walters, second by A. Griinsmo and unanimously carried
to approve the transfer between funds as follows:
,,\1. Transfer of $1,450 from the Water Operating to the 196!, Water
Revenue Account.
v 2. Transfer of $30,000 from the Capital Outlay Revolving Fund to
the Park Fund to pay for a portion of the park improvements
in 1976 and 1977.
3. Transfer of $56,500 from the Federal Revenue Sharing Fund to
the City Hall Construction Fund.
4. Transfer of $22,300 from the Capital Outlay Revolving Fund to
the General Fund for one half of the cost of the now senior
citicen center building.
5. Transfer of $175,600 from the Capital Outlay Revolving Fund to
the City Hall construction fund.
6. Transfer of $4,200 from the 1976 Sewer and Water Construction
Fluid to tlio Street Fund for inspection work done by Mike Rapala.
7. Transfer of $10,623 from the 1976 Sewer and Water Construction
Fluid to the General Fluid for administration expenseo.
12. Consideration of Hiring Full or Part Time DuildinR Inspector.
At the council's October 25, 1977 meeting, some conceme over the Building
Inspector's availability and possible conflict of interest were discussed.
Building activity in recent years has increased to the point where it appear®
that more time is being required in the building inspector's position.
-6-
Discussion was held on possible ways of financing a full or part time position,
Including increasing the building permit fees.
If the building inspector's position were made full time, additional duties could
include inspection on city improvement projects.
A motion was made by G. !salters, seconded by D. Blonigen and unanimously carried
to have the city administrator prepare a job description for a full time building,,
inspector's position listing duties and nature of work:
This item will then be reviewed at the next -council meeting.
13. Consideration of Fire Contracts with Townshios of Silver Creek and OtsePo.
Contracts for fire protection with the Townships of Silver Creek and Otsego have
been reviewed and recommended for approval by the Joint Fire Board. The contracts
as proposed would ran for 3 years.
Motion was made by P. White, seconded by D. Blonigen and unanimously carried
to approve the fire contracts with Silver Creek Township and Otsego Township
as presented. (See supplement 11-28_77 N1.)
14. Approval of Bills.
Motion was made by P. Whitey seconded by A. Grimsmo and unanimously carried to
approve the list of bills for [november, 1977, as presented. (See supplement
11-28-77 p2.)
15. Approval of Minutes.
Motion was made by D. Blonigen, seconded by P. White and unanimously carried to
approve the minutes of 11-14-77 as presented.
16. Miscellaneous.
A. By council consensus, all property owners in commercial areas who do not have
snow removed from the sidewalks by a reasonable time after a snowfall shall be
notified that the city will clear the snow and bill property owners for the costs.
B. John Badalich, city engineer, informed the council that he has been in
contact with the M.P.C.A. regarding whether Monticello's treatment plant would
still be required to purchase equipment for chemical treatment of the sewage since
it appears that our effluent levels have been reduced during the past few months.
The P. C. A. hos suggested that Wrightco Products obtain additional tests of their
sewage strength in order to get updated readings for submission to the P.C.A.
This item was tabled for two weeks in order to contact Wrightco Products in
regard to their willingness to have these tests conducted.
-7-
//-Z.F- 7 >
I£ the reduced effluent levels can be maintained, it appears that the city
y
manot have to invest in the chemical treatment equipment.
C. J. hiller, building inspector, asked that the council consider adopting
an ordinance requiring all driveway culverts to be atleast 12" to 15" in
diameter. City administrator to report back to council with the necessary
ordinance amendments.
D. Larson Manufacturing Co. has indicated that a partial certificate of
occupancy may be requested for their new building in the Oakwood Industrial
Park. The building would be used for storage only and manufacturing operations
would not take place until the building was completed.
D. Blonigen entered a motion, seconded by G. halters and unanimously carried
to approve a "Partial Certificate of Occupancy" to Larson Manufacturing Co.
provided a bond is provided for the unfinished blacktopping and landscaping
requirements with a 7-1-78 completion deadline.
E. Council also discussed asking the local telephone and electric companies
to consider putting all their utility lines underground now that the c1Ly will
be constructing permanent street improvements throughout the city.
F. Report was given by C. Johnson outling the highlights of the recent
Minnesota Mayor's Association Conference he attended.
Meeting adjourned.
Rack wolfsLelyr,
AdmLntstrative Assistant
-8-