City Council Agenda Packet 04-24-1978AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
April 24, 1978 - 6:30 P.M.
PLEASE NOTE TIME
Mayor: C. 0. Johnson
Councilmen: Daniel Blonigen, Gene Walters, Philip White, Arve Grimsmo.
V6:30 - 1.
Consideration of Landscaping Plan for Monticello City Hall.
Meeting to be taped.
Citizens Comments.
7:30 - 2.
Public Hearing - Consideration of a Sideyard Variance for Tom St. Hilaire.
3.
Public Hearing - Consideration of Granting a Variance to Allow a Drive-
way to Extend to the Property Line - Mr. Frank May.
4.
Public Hearing - Consideration of Granting a Variance to Allow a Drive-
way to Extend to the Property Line - Gene Jensen.
5.
Consideration of Rezoning Harold Ruff Property from Residential (R-1, R-2,
R-3) to Heavy Industrial (I-2).
6.
Conditional Use Permit for a Pet Hospital - Mr. Sam Peraro, Jr. for
`
Dr. Joel Erickson.
7.
Conditional Use Permit Renewal - J. W. Miller.
8.
Consideration of Preliminary Plat - Balboul Estates.
9.
Consideration of City's Participation in Joint Recreation Program.
10.
Consideration of Increasing Monthly Maintenance Allocation for the Library
and Additional Shelving.
..0011.
Consideration of Awarding Contract on 1977-3 Street Improvement Project.
12.
Consideration of Authorization for City Officials to attend Annual League
of Minnesota Cities Conference June 7-9, 1978 in Minneapolis.
13.
Approval of Bills.
14.
Approval of Minutes - April. 10, 1978.
15.
Unfinished Business - `�1'�
Assessment Policy
'61
16.
New Buelnoee -
Q�
Schedule Hearing on Comprehensive Plan..
Reminder - Board of Review Meeting, 700 P.M., May 169 1978.
(� A
AGENDA
REGULAR MEETING - MONTICELLO CITY OOUNCIL
April 24, 1978 - 6:30 P.M.
PLEASE NOTE TIME
Mayor: C. 0. Johnson
Councilmen: Daniel Blonigen, Gene Walters, Philip White, Arve Grimsm0.
,/6:30 - 1. Consideration of Landscaping Plan for Monticello City Hall.
Meeting to be taped.
Citizens Comments.
7:30 - 2. Public Hearing - Consideration of a Sideyard Variance for Tom It. Hilaire.
3• Public Hearing - Consideration of Granting a Variance to Allow a i
way to Extend to the Property Line - Mr. Frank May.
4. Public Hearing - Consideration of Granting a Variance to Allow a Drive
way to Extend to the Property Line - Gene Jensen.
5. Consideration of Rezoning Harold Ruff Property from Residential (RrI, R-29
R.-3) to Heavy Industrial (1-2).
l` 6. Conditional Use Permit for a Pet Hospital - Mr. Sam Peraro, Jr. for
Dr. Joel Erickson.
7. Conditional Use Permit Renewal - J. W. Miller.
S. Consideration of Preliminary Plot - Balboul Fstates.
9. Consideration of City's Participation in Joint Recreation Program.
10. Consideration of Increasing Monthly Maintenance Allocation for the Library
and Additional Shelving.
X11. Consideration of Awarding Contract on 1977-3 Street Improvemait Projec, .
12. Consideration of Authorization for City Officials to attend Aruiaal League
of Mlnnenota Cities Conference June 7-9, 1978 in Minneapolis.
13. Approval of Bills.
14. Approval of Minutes - April 10, 1978.
15. Unfinished Busincou
Assoo:ment Policy
16. Now Business - OVI I\
,r Schodule Hearing on Comprehensive Plan.,
CReminder - Board of Review Meeting, 7:30 P.M., May 16, 1978.
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AGENDA SUPPLDENT
1. Consideration of Landscaping Plan for Monticello City Hall.
PLEASE NOTE THAT THIS SEGMENT OF THE OOUNCIL AGENDA WILL START AT 6:30 P.M.
Fran Fair will be at Monday night's meeting to review a proposed land-
scaping plan with the City of Monticello. This plan has been prepared
after I had talked with her and requested she come up with a proposal to
landscape those areas not included in the contract for the completion of
City Hall.
Mrs. Fair will present a landscaping plan which will include putting in
trees and shrubbery on the present city hall site plus development of a
landscaping arrangement for the lot adjacent to the new city hall between
the city hall and Red's Mobil Station.
At Monday night's meeting hopefully we could get council consensus for a
landscaping concept for the new city hall and also receive authorization
to have the work done. It is almost essential that this work should be
commenced fairly shortly to allow adequate time for completion so that the
area is ready for the Open House on June 4, 1978.
Although I have received no figures from Mrs. Fair on landscaping the entire
area, it would appear the cost will run approximately $6,000. This does
not include an estimate we received for sodding and filling of the adjacent
lot plus sodding of the present city hall lot which should come to approxi-
mately $3500. It is estimated then that if the landscaping and Us sodding
of the area comes to approximately $9500 the total cost of the city hall
project would be approximately $463,000 or $100000 over the initial budget
that we initially set. If council gives approval to have the landscaping
done and the sodding which is proposed to be done by Don's Landscaping from
Maple Lake at this time, the additional funds could be transferred from the
capital outlay fund to the city hall construction fund.
POSSIBLE ACTION: Review of proposed landscaping plan and authorization to
have the landscaping plan implemented along with the sodding of tho area.
2. Public Hearing - Consideration of o Sidevard Variance for Tom St. Hilaire.
Mr. Tom St. Hilaire has presented plane to the building inspector for a
new home at 221 Mississippi Drive on Lot 8 Block 1 of Hoglund Addition
and these plane would require a 9 foot sidoyard setback on both sides of
the home. The normal setback required by our ordinance is 10 foot on both
aides.
Reason for the request is that Mr. St. Hilaire indicated that he was not
aware that a variance was necessary and at this point to meet the city
ordinances relative to setbacks he would have to completely revise his
plane for his residential home. Hearings for variances are held at the
city council level, however, at this time no input has been received from
any objections in the neighborhood and the surrounding property owners
indicated that they would not be opposed to the variance.
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At their last meeting the Planning Commission unanimously recommended
the variance be approved. It should be pointed out that variances re-
quire a 4/5 vote of the city council.
POSSIBLE ACTION: Consideration of approval or denial of a setback variance
allowing owner to build within Q feet of property lane on both sides of the
property.
REFERENCES: See enclosed map.
3. Public Hearing - Consideration of Granting a Variance to Allow a Drive-
waV to Extend to the Property Line - Mr. Frank May.
Mr. Frank May has purchased the piece of property at 1001 West Broadway.
This is a duplex that was grandfathered in when that area was annexed into
the city. This area is currently zoned as R-1.
In the lower level, there is a small, single tuck -under garage which at
present is accessible only by driving around the house on a dirt driveway
that touches the property line to the east. To enhance the appearance of
the property and to prevent erosion of the ground, since this driveway
slopes down a hillside, Mr. May would like to blacktop this driveway. In
his variance request he has asked permission to put blacktop up to the
property line. The variance is necessary due to ordinance section 10-3-5(G)
requiring curb access openings and driveways to be 3 feet back from the abutt-
ing property line in a residential zone. Mr. May feels that this black -
topping is necessary to adequately meet the offstreet parking requirement
for a �- dust free surface and to prevent any further erosion. Letters have been received from the two abutting property owners indicating that they
would have no objections to the variance.
At their last meeting the Planning Commission unanimously voted to recommend
approval of the variance.
POSSIBLE ACTION: Consideration of approval or denial of variance request.
REFERENCES: See enclosed map.
4. Public Hearing, - Consideration of Granting a Variance to Allow a Drivewav
to Extend to the Pronerty Line - Gene Jensen.
Mr. Gone Jenson is requesting a variance to allow him to cover his present
driveway at 711 Fast 4th Street with blacktop. This is Lot 3 of Block 32.
This would require a variance as did item 3 in that the driveway is proposed
to be right up to the abutting property lino. Mr. Jensen's garage is behind
his home and hie driveway is on the side of his house. By having a black -
topped driveway, he could rid himself of using his existing dirt and gravel
driveway.
There was no objection raised at the Planning Commission and again the
hearing for a variance is held at the council level, however, no objections
have been indicated to the city at this time for this request. At their
C last meeting the Planning Cbmmiasion unanimously voted to recommend approval
of the variance.
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POSSIBLE ACTION: Consideration of approval or denial of variance.
REFERENCES: See enclosed map.
'�. Consideration of Rezonins� Harold Ruff Property from Residential (R-1. Rr2,
R.-3), to Heavy Industrial (I-2).
Mr. Harold Ruff is requesting that the city rezone an area of approximately
16 acres from R-1, R-2 and R-3 to I-2. Reason for this request, as indica-
ted by Mr. William Hoffman, Mr. Ruff's attorney, is as follows:
1) Would like to have the auto salvage yard be in a zoning district that
would conform with the operations of the salvage yard.
2) Would also like to possibly someday add o huildirg addition to the
auto salvage yard and currently this would not be allowed since the use
is non -conforming.
At the Planning Commission hearing, it was indicated to Mr. Hoffman that the
Planning Commission feels fairly comfortable with the present zoning of the
area as residential, but also feels comfortable with allowing the auto
salvage yard as a permitted non -conforming use. Mr. Hoffman then indicated
that he felt that Mr. Ruff would be satisfied in the present zoning as Rrl,
Rr2 and R-3, although ideally he did desire the change to industrial. As
a result of this, the Planning Commission unanimously voted to deny the
request for the rezoning to heavy industrial.
POSSIBLE ACTION: Consideration of approval or denial of rezoning request
from Residential to Heavy Industrial.
REFERENCES: See enclosed map depicting area.
Conditional Use Permit for a Pet Hosoital - Mr. Sam Peraro Jr. for Dr. Joel
�I Erickson.
Mr. Sam Peraro is applying for a conditional use permit to remodel the
former Promart Building presently occupied by the Printing Place into a
pet hospital. Currently the area is zoned as B-3 and as such a conditional
use permit would be necessary for a pet hospital.
This property is included in a purchase agreement between Mr. Peraro and
Dr. Joel Erickson pending approval or denial of the conditional use permit.
Dr. Erickson has chosen to waive two previous conditional use permits because
of their financial aspects and decided to purchase a building of his own
rather than lease one.
At their last mooting, the Planning Commission recommended approval unan-
imously of the conditional use permit with the following stipulations
attached: 1) No pots or kennelsoutside; 2) Annual inspections by the
city health officer at the owner's expense; 3) All animals must be leashed;
4) Treatment would be limited to small and domesticated animals and large
animals would only be treated during the day time. No boarding of large
animals would be allowed overnight; 5 Setback requirements for sideyard
would be 20 foot instead of 10 foot; 6 No outside storage of carcasses
would be allowed.
Mr. Peraro has presented to our building inspoctor, plane for the remodel -
Lig of the Promart Building.
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POSSIBLE ACTION: Consideration of a conditional use permit request for a
pet clinic plust the building permit.
REFERENCES: See enclosed map.
Conditional Use Permit Renewal - J. W. Miller.
Mr. J. W. Miller is requesting a conditional permit request renewal for
a permit previously granted him for a proposed four-plex on the northwest
corner of 4th and Minnesota Streets (Lot 5 Block 27), and a variance per-
mit for an 8' sideyard setback. Variances and conditional use permits
lapse after one year.
It should be mentioned that when the conditional use permit was initially
granted the Monticello Oridinances required only 2,000 square feet per
unit or for a four plex apartment, an 8,000 square lot. However, now the
city is contemplating an ordinanocchange that would require this multiple
family housing proposal to be on an 8,000 square foot lot for the first
unit and an additional 2500 square feet for each two bedroom apartment
thereby requiring a lot size of 15,500 square feet. This provision has
been reviewed at a public hearing by the planning commission and recommended
for adoption by the city council.
At their last meeting, the Planning Commission unanimously voted to deny such
a permit based primarily upon the fact that a variance was necessary to allow
this and that the building site was too small in light of the current pro-
posed ordinance. Two property owners were at the meeting to present testi-
mony in opposition to the granting of the conditional use permit at the
Planning Commission meeting.
POSSIBLE ACTION: Consideration of approval or denial of the conditional
use permit and variance.
REFERENCES: See enclosed map.
P Consideration of Preliminary Plat - Balboul Estates.
Mr. Elie Balboul is proposing a 16.76 acres plat fust west of Anders Wilhelm
Estates (see enclosed map). Proposed platting is for 31 residential lots
ranging in size from 12,100 sq. ft. to 2149100 sq. ft. Tho proposed use
would conform to the present and future zoning and the comprehensive plan
for this area. It would appear that all city ordinances aro met relative
to minimum lot sizes and widths. Additionally, an area of approximately
3.1 acres is proposed for park lands. This dedication for park land would
be more than ads unto to meet the city's requirement that any new develop-
ment dedicate l of its land or an equivaleut in cash for park or open
spaco. At their last meeting the planning commission reviowed the proposed
plat with the applicant's engineer, Mr. Bob Rohlin. The Planning Commission
reviewed the comments from OSM with Mr. Rohlin and Mr. Rohlin indicated
that he would submit a revised grading plan to OSM relativo to their con-
cern about the low area that is proposed for park dedication.
At the meating, the Planning Commission unanimously voted to approve the
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park dedication and land as proposed and also approve the preliminary plat.
However, the park dedication proposal was contingent upon further review by
OSM of the revised grading plan and to assure that the area would be suitable
for park development.
POSSIBLE ACTION: Consideration of approval of park dedication and approval
of preliminary plat.
REFERENCES: Enclosed map plus enclosed copy of plat of area and OSM letter
of April 17, 1978.
1 e. Consideration of Citv's Participation in Joint Recreation Program.
Many of you may be aware that the Independent School District of Monticello
recently decided to redirect their summer school efforts more towards
educational developmental program and away from enrichment courses and
recreational activities. As a result, programs such as T ball and peewee
youth baseball which were in the most part funded by the school district
in the past, may have to be reduced to a large extent if a new funding
source is not found. In the past, the City of Monticello contributed to-
wards the funding of the Joint Recreational Program during the summer months.
For example, in 1977 the city contributed $2200 towards the school district
for the summer school joint recreation program and for 1978 did budget
$2425.
As a result of the decision by the school board, the Joint Recreation
Board, which is a board comprised of two members from the school district
and two members from the city, reviewed the matter with scheol officials
along with Duane Gates, community education director. At that meeting, it
was proposed that the city consider funding the Joint Recreation Program
on an equal cost sharing basis with the school district. Ehclosed, please
find a budget for the summer recreation program as prepared by Duane Gates
which indicates a total cost of the programs indicated of $7,360. It should
be noted, this does not include the swimming program which involves hiring
of a life guard and swimming lessons, and historically the city's share of
the summer recreation program has been going towards this effort which in
effect has picked up approximately half the cost. As a rosult then, it
would appear that the total joint recreation program budget would be approxi
imately $12,210, or if it was shared on a 50 50 basis, the cost to the
city would be approximately $ 6,105.
As you can see by the listed budget, there are various activities included
such as T ball, peewee baseball, Lennie, basketball, soccer, open gym,
arts and crafts, tot lot, playground activities, otc. It is intended that
the program would still be administered by the school district since they
do have the facilities, plus the staff to coordinate such a program. It
would appear also that possibly the Joint Recreation Board would probably
become more active with the increase of the city's participation in the
program.
In talking to Duane Gates he has somewhat given me an overall perspective
of the community education program in addition to the joint recreation
program and he informs me that the total not budget for the community
education program will run approximately in the area of $38.0000 for the
school year of 78-79. This is the net of expenditures over revenues, and
this is entirely picked up by the school district, in addition tothe joint
recreation program. In thu past there may have been some concern with the
city's participation in such a juLiL recreation program in light of the fact
that residents from outside the city limits of Monticello will obviously be
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participating in the program, however, it would seem that the city could
certainly justify its proposed 50% share in light of the benefits received
by city residents.
Duane Gates will be present along with Shelly Johnson at Monday's meeting
and additionally I encourage arty of you that would like to talk to Duane
directly about the matter to do so if you have the opportunity before
Monday night's meeting. Mr. Gates had indicated he is attempting to set
up the summer program and if possible would lino approval for the city's
proposed 50% share or at least an indication whether the city would be
receptive to picking up this portion of the budget.
POSSIBLE ACTION: Consideration of City of Monticello's participation in the
joint recreation program.
REFERENCES: Ehclosed copy of budget for the summer recreation program and
the community school education program.
�?. Consideration of Increasing Monthly Maintenance Allocation for the library
and Additional Shelving.
This item was presented at the councilts March 27, 1978 meeting and at that
time a decision was tabled until a proposal was forth coming from the school
district for the increase in monthly rent for the additional space being
used for the public library. Ehclosed, please find a proposal from the
school district for a charge of $147.00 per month as compared with the
existing $75,00 per month. As you can see according to the enclosure, the
school district has put in approximately $4352 of improvements and the
basis for the $147.00 is documented and it seems certainly fair and reason-
able.
Additionally, as you may recall, the Librarian, Phyllis Burbank, had
requested the Council authorize additional shelving for the new room
that would be added. I have contacted Gene Walters and requested he
meet with Mrs. Burbank and have a proposal ready for Monday night's
meeting which the council could consider.
POSSIBLE ACTION: Consideration of 1) increasing monthly maintenance
allocation to the School District from $75.00 to
$147.00; 2) authorization to acquire shelving.
REFERENCES: Enclosures dated April 17, 1978 from Shelly Johnson.
I%. Consideration of Awarding Contract on 1977-3 Street Improvement project.
Ehclosod please find a list of bidders and their respective bids that
were received on April 20, 1978 relative to the above project.
O.S.M. is reviewing all the bids that were received and is making a
computation to determine if they are correct and true to determine the
lowest responsible bidder. By Monday night's meeting, a recommendation
should be on hand from O.S.M. relative to their recommendation.
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POSSIBLE ACTION: Consideration of awarding contract on 1977-3 Project
to lowest responsible bidder according to report from
Orr-Schelen-Mayeron & Associates.
REFERENCES: List of bids received April 20, 1978.
2�. Consideration of Authorization for City Officials to attend Annual League of
II Minnesota Cities Conference June 7 - 9. 1978 in Minneapolis.
Ehclosed, please find program outline for the annual conference. Estimated
cost per person would be $130.00 including registration and motel.
I would recommend the Council authorize the City Administrator and any
interested Council Members to attend the annual conference.
POSSIBLE ACTION: Consideration of authorizing city officials to attend
annual League of Cities conference.
MONTICELLO CITY COUNCIL
REX JLAR =rJG
/y)ril 24, 1978 — 6:30 P.M.
[Members present: Con Johnson, Gene Walters, Arve Grimsmo,
Dan Blonigen, Phil White.
1. Consideration of Landscaoin¢ Plan and Sodding for Monticello City Hall.
Flys. Fran Fair reviewed a landscaping plan for the new Monticello City
Hall and in addition this covered the adjacent lot just west of the new
city hall. Estimated cost of the proposal presented by Mrs. Fair for
the existing city hall area would be $3,024, and for the landscaping of
the vacant lot would be $1200 for a grand total of $49224.00.
After review, it was council consensus to implement plan as presented
with the exception of possibly working with Red's Mobile Station to
eliminate some of the Flowering Crabs along the west property line and
replace with Honeysuckles. According to Mrs. Fair, approximately six
of the Flowering Crab could be eliminated and replaced with approximately
55 Honeysuckle at approximately the same cost. This type of arrangement
could also possibly eliminate the need for the fence which was not in-
cluded in Mrs. Fair's quotation. City Administrator to contact Red
I•lichaelis about the possibility of working with the city in improving
the appearance of the empty lot and also the Mobile Station property.
A motion was made by G. Walters, seconded by A. Grimsmo and unanimously
carried to authorize the City Administrator to spend up to $89000.00
for sod and landscaping for the city hall. It is estimated that sod would
run approximately $3500 including the extra fill necessary for the vacant
lot for the landscaping plan.
2. Public Hearings - Consideration of a Sideyard Variance for Tom St. llilaire,
Consi-deration of Grantinf, a Variance to Allow a Driveway to Extend to the
Property Line for Frank May and Consideration of Granng tia Variance: to
Allow a Drivew% to Ext. �o the Proaorty fine for Gene Jensen.
Rr. Tum St. Hilaire is requesting a variance to allow to allow the setback
to be 9 feet on both sides of his property for lot 8, block 1 of Hoglund
Addition. Mr. Frank May is requesting that he be allowed to improve the
driveway at his newly purchased residence at 1001 West Broadway and this
would require a variance in order that he be allowed to improve the drive-
way vith blocktopping right up to the property line. Mr. Gene Jenson is
requesting a variance to allow him to cover his present drive way at 711
East 4th Street with blacktop. This would require a variance in that the
driveway is proposed to be right up to the abutting property line.
No testimony was given in opposition to the throe items that were subject
of the public hearing. Mr. Frank May did indicate that in his particular
case he felt that there was justification for the variance in that it
would eliminate an erosion problem. Counuilman Blonigen stated opposition
to the request of 14r. Tom St. Hilaico in that the property itself was
100 fee, wido and lie didn't feel there was justification for a variance
on that item. A motion was made by Phil Whito, seconded by Arve Grimsmo
to approve Lhe three vru•lana, reque6La. Vo Ling in favor: White, Crlmsmo,
Wal _.,rs, Johnson. Opposed: Blonigan. //
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3. Consideration of Rezoning Harold Ruff Portrerty from Residential (R-1,
R-2. R-3) to Heavy Indu5trial(I-2).
Mr. Harold Ruff is requesting that the city rezone an area of approximately
16 acres from Rrl, R-21 R-3, to I-2. Reason for this request, as stated
by Ron Ruff who was present at the meeting is as follows: 1) According to
the city ordinance, Mr. Ron Ruff indicated, a salvage yard is a permitted
use within a heavy industrial zone and the desire for Ruff Auto Parts is
then to be in the proper zone according to Monticello Ordinances. 2) Would
like someday to possibly put up a building and felt that currently as
residential they would be a norb-conforming use and this could be a problem
in the future.
Mayor Johnson indicated that his personal opinion was that the city did not
intend to amortize the salvage yard or any salvage yard out of business
regardless of the current status of zoning. However, he did indicate
that it could be likely that restrictions would be put on relative to
requiring salvage yards to be screened. Councilman White indicated his
feelings were somewhat the same, and stated reluctance to rezone the property
to "grandfather" the use in because he felt that the use was not objectionable
and felt compelled to implement the overall comprehensive plan which did not
have that area listed as industrial. A motion was made by Phil White, seconded
by Gene Walters, and unanimously carried to deny the rezoning request.
4. Conditional Use Permit for Pet HospiLal - Mr. Sam Peraro. Jr. for Dr. Joel
Eri ck son.
Mr. Sam Peraro is applying for a conditional use permit to remodel the
former Promart Building on the East side of Highway 25 for use as a Pet
Hospital. Currently the area is zoned B-3 and as such a conditional use
permit would be necessary for a pet hospital. This property is included
in a purchase agreement between Mr. Peraro and Dr. Joel Erickson pending
approval or denial of the conditional use permit. Dr. Erickson has chosen
to waive two previous conditional use permits because of their financial
aspects and decided to purchase a building of his own rather than lease
one. A motion was made by Arve Grimsmo, seconded by Dan Blonigen, and
unanimously carried to approve the conditional use permit based upon the
following conditions: 1 No pets or kennels outside; 2) Annual inspection
by the cit haoth officer et the owner's expense; 3) All animals must be
leashed; L� Treatment would be limited to small domesticated animals and
large animals would only bo treated during the daytime. No boarding of
large animals would be allowed overnight. 5) Setback requirements for
sideyard would be 20 feet instead of 10 feet; 6) No outside storage of
carcasses would be allowed.
5. Conditional Use Permit, Renewal Request for a Four Unit. Family Dwellinr., -
J. W. Miller.
Mr. J. W. Millar is requesting a conditional use permit renewal for a
permit previously granted him for a proposed four-plex on the northwest
corner of 4th and Minnesota Streets (Lot 5 Block 27), and a variance
permit for an 8' aideyard setback. Variances and conditional use permits
lapse after one year and this is the reason for the renewal request. Mr.
Miller indicated he was asking for renewal of a previously granted permit
and that the building plans had remained the soma. He stated the city
planner did recommend spotting multiple family units throughout the city
and in addition in terms of the variance request he felt it was not unreason-
able in light of the fact that it would bu on the comer of the property
4--2rr7a
which faces Mijtnesota Street which has 100 foot right-of-way where most
right-of-ways normally are only 80 feet. Councilman Blonigen indicated
that he felt the lot size was too small and indicated that the conditional
u -e permit section of our ordinances require that all the requirements of
an Bra area should be adhered to for a request of this nature. Motion was
made by Dan Blonigen, seconded by Phil White to deny the request for the
variance and the conditional use permit. Voting in favor: Dan Blonigen,
Phil White. Opposed: Con Johnson, Arve Grimsmo, Gene Walters. Another
motion was made by Con Johnso:i, seconded by Arve Grimsmo to approve con-
ditional use permit and variance request. Voting in favor: Con Johnson,
Arve Grzmsmo and Gene Walters. Opposed: Phil White, Dan Blonigen.
Monticello city ordinances do require a 4/5 vote for all conditional use
permits and variances and as a result the conditional use permit and variance
was denied.
6. Consideration of Preliminary Plat - Balboul Estates.
Mir, Elie Balboul is proposing a 16.6 acre plat just west of Anders 'Wilhelm
Estates. Proposed platting is for 31 residential lots ranging in size
from 12,100 sq. ft. to 24,100 sq. ft. The proposed use would conform to
the present and future zoning and the comprehensive plan for this area.
Additionally, an area of approximately 3.1 acres is proposed for park
land, which more than meets the city's requirement that 10% of the land
be dedicated for park or an equivalent cash contribution be made to the
city's park Burd in lieu thereof.
There had been some concern by our engineering firm about the area desig-
na*,ed for park, however, a revised grading plan presented by Mr. Bob
zohlin indicated that the area north of the proposed Hedman Lane could
carve as a detention pond in the spring or during heavy periods of rain
fall but otherwise could be used for a play area. The proposed park
dedicaLion south of Hedman Lanocould essentially be used year round, Mr.
John Badalich indicated he did review the revised grading plan and also
reviewed the revised plan in light of his comments previously to Mr. Hohlin
relative to the plat and recommended approval of the plat. Motion was made
by Gene Walters, seconded by Dan Blonigen and unanimously carried to approve
of .he park dedication as presented and also of the preliminary plat. It
was pointed out that the city is reviewing its current assessm:nt policy
and this particular plat would be subject to arty change in assessment policy
should city ingmvements be sent out to the area.
7. Consideration of Increasing Monthly Maintenance Allocation for the Library,
and Additional Shelving.
The School District of Monticello is proposing a monthly maintenance
allocation to the City of Monticello of $147.00 per month for the main Lo -
nonce of the present space used for the library plus the additional space
beinC made available by the school district. A motion was made by Phil
White, seconJed by Gene Walters and unanimously carried to approve of the
increase in the monthly maintenance allocation to $147.00 per month.
Additionally, the item of shelving was discussed with the librarian,
Phyllis Burbank, and Mr. Walters, after reviewing the area proposed for
shelving previously, indicated that the coat could run approximately
$1896 and it was his feeling that probably the city could not afford this
amount at this time in light of its budget in that it was not budgeted for
1978. Additionally, Mr. Walters felt that any shelving put in should be no:
permanently attached to the structure since the proposed shelving would go
in the new space which is sLill owned by the school districL. Council
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consensus was to defer action until the next meeting when it could review
both a short term and long term program for providing shelving for the
library.
S. Consideration of Awarding Contract on 1977-3 Street Improvement Project.
Bids were received April 20, 1978 relative to the 1977-3 Improvement Pro-
ject and six bids were received. Bids were received on a total base bid
which was for the full depth bituminous (41 inches of bituminous) and also
on an alternate bid basis which was for an aggregate base of class 5 and
bituminous. Additionally, bids were separated into section I and section
II with section II being strictly those streets that have been designated
as county state aid roads.
Mr. Badalich recommended that the city accept the low bid of Arcon Con-
struction of Mora, Minnesota which was $2,495,253.50. Arcon Construction
was also low an the alternate bid with the bid of $2,1,58,474.00. Mr.
Badalich strongly recommended the full depth bituminous surfacing in that
this has its advantages over the aggregate base in terms of the expediency
of contruction and the durability. Mr. Badalich farther recommended that
the city make the award of the contract contingent upon final Minnesota
Department of Transportation approval of section II plans and specifications
for the state aid road. A motion was made by Phil White, seconded by
Gene Walters to accept the low base bid of Arcon Construction for $2,495,253.50
contingent upon state aid approval of the plans and specifications for section
II which comprise the cout,ty state aid roads. Voting in favor: Phil White,
Gene 'Halters, Con Johnson, Arve Grimsmo; Abstain: Dan Blonigen. Mr. Badalich
indicated that as part of the contract documents the contractor would have
to furnish a time table and also indicated that an informational meeting
could be set up before the estimated construction start of May 10, 1978.
(Sec agenda supplement 4-24-78 N1 for complete list of bids.)
9. Consideration of Authorization for Citv Officials to Attend the Annual
Learue of Minnesota Cities Conference - June 7 through 9, 1978 - Minneapolis.
A motion was made by Con Johnson, seconded by Phil White and unanimously
carried to authorize any council member, mayor and city administrator to
attend the above conference. Estimated cost per person would be approxi-
mately $130.
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10. Consideration of City's Participation in Joint Recreation Program.
Recently the Independent School District of Monticello, at a Board Meeting,
decided to redirect their summer school efforts and place less cz9hasis on
the recreational program mid more emphasis on the educational developmental
program. As a reault, programs such as T -ball, pewee youth baseball, which
were in the most part funded by the school district, may have to be reduced
or find a new source of funding. In the post the City of Monticello con-
tributed towards the funding of the Joint Recreational Program during the
summer months. For example, in 1977 the city contributed $2200 towards the
school district for the summer school joint recreation program and for 1978
budgeted $2425.
Mr. Duane Cates, Community Education Director for the Monticello School.
District, reviewed a proposed summer recreationol budget with the City
Coiuicil of Monticello. This budget included such activities as T -ball,
baseball, tennis, basketball, soccer, arts and crafts, special activities,
etc., and amounted to $7360. 71tis budget did not include swimming lessons,
Tied Cross Instructions. 11r. Cates indicated that the city's contribution
historically, has ;ono towards the swimndng programa and the city's con-
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tribuLion has picked up about half of that cost. In effect, then, the
total proposed budget would be approximately $7360 for the summer rec-
reation program budget as presented by Duane Gates, and approximately
another $5,000 for the swiimeing program. Mr. Gates indicated that the
proposal would be that if the city would consider funding fifty percent
of these programs or a total of approximately $69000. Mayor Johnson
and Councilman White indicated they felt the more proper tax base for
financing the scanner recreation program was more properly the school district.
Mr. Duane Gates indicated the original concept for the summer recreation
program was that when it was initiated it would be on a fifty-fifty basis.
Mr. Sheldon Johnson, school superintendent, indicated that the school district
is in effect, covering more than fifty percent of the cost even if this
proposal were accepted in that they pick up 100 percent of the Conmunity
Educational funds. Councilman Grimsmo inquired as what would be the
future of the program if the city did not consider increasing its alloca-
tion and Mr. Sheldon Johnson indicated that the school would have to con-
sider another method of funding the program or funding it entirely through
the school district. A motion was made by Gene Walters, seconded by Arve
Grimsmo and unanimously carried to deny any increase overthe proposed
budget level of $2425 as the city's share of its allocation towards the
Joint recreation program. Council member Walters indicated that he would
be willing to consider an increase for the budget year of 1979 but did feel
that the school district and the city should get together and discuss the
program prior to that time.
11. Approval of Bills.
A motion was made by Phil White, seconded by Arve Grimsmo and unanimously
carried to approve the April bills as presented.
12. Approval of Minutes - April 10. 1978.
There being no objections, the minutes atatid approved as presented.
13. Assessment Policy.
Initially, Sprinoted Inc. was to present a draft copy of the assesanent
policy to the City Council at the April 24, 1978 meeting, however, because
of an illness they could not be present. It was the consensus however, of
the council, to have the assessment policy presented as soon as possible,
and also have the feasibility reports for any new improvements be prepared
on the consensus that the council came to at their last meeting of April 10,
1978 in reviewing the assessment policy. This would allow OSM to begin
work on the feasibility report a which do present proposed assessment figures.
It was indicated that if this policy was to change somewhot, it could be
presented at the time of the hearing on the feasibility report.
14. Setting Henrinp for Comprehensive Plan.
By council consensus, the hearing for the comprehensive plan was set for
May 8, 1978 at the next regular meeting of the council.
17. Sewer and Water Improvement to Thomas Industrial Park.
John Badalich presented an estimated construction cost whleh was approved
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by Arcon Construction for a change order he to the 1977-1 Improvement
Project for $45,971.45 to extend sewer and water and improvements to
Thomas Industrial Park. Council discussed this improvement and also the
cost of the improvement in light of the recent assessment policy change
and it was ocnsensus to present the cost of the project to the developer
to determine if he was receptive to putting in the project but indication
of the actual assessments or even the proposed assessments could not be
made at this time.
There being no further business, the meeting was adjourned.
ZYdPieber
City Administrator
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