HRA Minutes 02-09-1983MINUTES
HOUSING b REDEVELOPMENT AUTHORITY MEETING
February 9, 1983 - 6:30 P.M.
Chairman: Phil White.
Members: Lon Cochran, Vic Vokaty, Bud Schrupp, Jack Reeve.
Chairman White called the meeting to order. A motion by Cochran,
seconded by Schrupp and carried to approve the minutes of Jan-
uary 5th and January 19th, 1983. Schrupp asked if the order of
the agenda could be adjusted to accommodate warren Olson who was
present. Consensus of the Authority was to allow Mr. Olson to
address the body immediately.
Mr. Olson presented to the Authority a possible development
plan and inquired about the possibility of the boundaries
of the redevelopment area being amended to accommodate the
property he had in mind. The property in question, he stated
was that land just inside the City limits immediately east of
Gould Brothers Chev. He stated that their long range plans
were to a:ad a building of 15,000 square feet that would be
two stories. The building would contain several departments
of Olson Electric which include a retail area, a parts and
supply area, an electrical repair department, -an elec-
trical service department and an electrical contracting de-
partment. He explained that the property is currently
owned by his father and the sons were interested in buying
him out and establishing their business on that site. Sev-
eral members expressed their reluctance to begin amending
the boundaries and thus setting a precedent of amending
boundaries to accommodate a single project. Eidem noted
that the boundaries were originally drawn to address the
area within which, based on their findings meet the criteria
for a redevelopment area. It was also noted that the prop-
erty in question was not serviced by sewer and water and
such an extension would probably Le required if any building
were to occur there anyway. Cochran suggested and White
concurred that Olson investigate through Eidem and the City
Council the issuance of IRB's or other forms of assisting
financing. No formal action was taken to either deny or
approve the request to amend the boundaries. The HRA agreed
to, in essence, lay the proposal on the table indefinitely.
2. Motion by Schrupp, seconded by Cochran and carried unani-
mously to adopt the following procedural rules for the con-
ducting of business of the HRA.
HRA Minutes 2/9/83
3
A. Meetings will be on the first Wednesday of each month.
B. Meetings will begin at 7:00 P.M.
C. 10:00 P.M. curfew will be set for all meetings.
D. Three unexcused absences from official meetings will
be cause for dismissal from the Authority.
E. There must three members of the Authority present to
hold an official meeting.
F. If a member knows he will miss a meeting, he moat call
before noon on the day of the meeting.
G. The agenda format shall be as follows:
1. Call to Order.
2. Approval of previous meeting's minutes.
3. Public Hearings.
Ic 4. Old Business.
5. New Business.
6. Adjournment.
H. Robert's Rules of Order shall serve as the basic
method of protocol.
I. Special meetings may be called by the Chairman or
any two members. 48 hour written notice must be
given to all members of the Authority.
J. The formal adoption of the HRA budget shall occur no
later than the 7th of September in any year.
K. The HRA will follow city council guidelines with re-
gard to the reimbursement to members and staff for
mileage and expenses incurred while on official bus-
iness.
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HRA Minutes - 2/9/83
3. Consideration of Establishinq Policy Guidelines for Tax in-
crement Financinq.
Cochran raised the question as to whether or not it would be
more productive to have sample T.I.F. guidelines from other
communities. This, he said, would allow the members to act
and react to given situations and adjust the policy to suit
the City of Monticello. He felt that it would be easier and
more constructive to do it this way rather than to start from
scratch and try to cover all of the bases. All members agreed
and Eidem was directed to secure sample policy guidelines from
other communities as soon as possible.
4. Eidem presented a housing development proposal from Construc-
tion V who had requested tax increment financing. A motion
by Cochran, seconded by Reeve and carried unanimously that
lacking a formal set of policy guidelines for tax increment
financing, the Construction V proposal be tabled.
Eidem presented to the Authority a letter from Larry Flake
that was directed to the Mayor concerning the sale of his
downtown property. Chairman White, a former member of the
City Council, stated that he felt there was some misunder-
standing in the letter. The Authority members agreed that
the property is a potential development site, but lacking
a specific development proposal and other statistical data,
the feasibility of a tax increment financing project is
virtually impossible to determine. Eidem was directed by
the members to communicate to Flake why no action could be
taken but to express that the HRA,when enough data is secured,
would be interested in discussing the matter further if the
property is available. ERA members noted that their deter-
mination should not interfenein any way with Flake's endeavors
to sell the property to any private party.
There being no other questions, Chairman white adjourned the
meeting.
L -
Thomas A. Eidem
City Administrator
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