Parks Commission Agenda Packet 02-16-1994AGENDA
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REGULAR MEETING - MONTICELLO PARKS COMMISSION
l Wednesday, February 16, 1994 - 4:30 p.m.
Members: Dick Frie, Fran Fair, Bruce Thielen, Larry Nolan, Roger Carlson
1. Call to order.
2. Adopt agenda.
3. Consideration of approval of the December 15, 1993, meeting minutes.
4. City Engineer update on status of pathway project.
5. Update on status of Cardinal Hills park plan --disposition of south pond.
6. Review sketch plan --residential development of the Klein farm and proposed
park location.
7. Review status of comprehensive plan for park development.
L 8. Review funding; status of ballfield improvements identified at previous
meeting.
9. Consider increasing tournament fees for use of the NSP ballfield complex.
10. Review winter parks plan operation.
11. Discuss participation in the outdoor recreation grant process.
12. Discuss methods to improve communication between the public woks
department and the Parks Commission.
13. Review suitus of community arena development.
14. Review proposal for private park development with Outlot A of Country
Club Manor.
15. Consider alternate uses for summer allocation of $17,000 to Community
Education.
16. Adjourn.
CpA�,
MINUTES
REGULAR MEETING - MONTICELLO PARKS COMMISSION
Wednesday, December 15, 1993 - 4:30 p.m.
Members Present: Dick Frie, Fran Fair, Bruce Thielen, Roger Carlson, Larry
Nolan
Members Absent: None
Staff Present: Roger Mack, Jeff O'Neill
Others Present: Roger Pribyl, Tom Holthaus, Matt Holker
2. Consideration of adootine neenda.
Jeff O'Neill requested that the group discuss the results of the 1993
Business Expo survey.
Fran Fair requested that the group discuss progress on the tree planting
program.
After discussion, a motion was made by Larry Nolan and seconded by Roger
Carlson to adopt the agenda with the additions as submitted. Motion
carried unanimously.
3. Considerntion of minutes of the reeular meetine held November 17. 1993.
After discussion, a motion was made by Bruce Thielen and seconded by
Roger Carlson to approve the meeting minutes as submitted. Voting in
favor: Dick Frio, Roger Carlson, Brice Thielen, Larry Nolan. Abstaining:
Fran Fair, as she was not present at the November 17, 1993, meeting.
4. Review nark nlan for Cnrdinnl Hills subdivision. ohnse IV.
Assistant Administrator O'Neill reviewed the design of the fourth phase of
the Cardinal Hills subdivision. He noted that an area approximately 3
acres in size is designated as a storm water detention pond. At a previous
meeting of the Parks Commission, the Commission indicated that this area
should be accessible to the public and that perhaps at.some point in the
future it could be part of a larger park area that would encompass
additional land adjacent to the pond. This adjacent area is located in the
township, O'Neill outlined various alternatives with regard to providing
access to this area from the Cardinal Hills subdivision,
Page l
A
Parks Commission Minutes . 12/15/93
After discussion, a motion was made by Bruce Thielen and seconded by
Fran Fair to request that the preliminary plat be amended as follows:
1. The area encompassed by the storm water retention area
should be designated as an outlot with the intent of conveying
the outlot to the City as part of the platting process.
2. The grading plan associated with the drainage pond area
should be designed in a manner that would allow public access
to the outlot from the development to the north via a trail
extending between Lots 11 and 10, Block 2.
3. The Parks Commission requests that the City Engineer review
the grading plan with the Commission prior to finalization of
grading plans and specifications.
4. It is anticipated that the outlot will become part of a larger
park complex when the property to the south of Cardinal Hills
is developed. For the short-term, it is the intent of the Parks
Commission to develop the area as a passive area with
minimaVor no access to the site by the public.
5. The comprehensive plan update for the City should be
amended to show a park at the location or the outlot.
6. The Cardinal Hills subdivision does not include a facility for
winter recreation. It is proposed that this park will someday
become the location for such a facility. The winter recreation
component will be developed at such time that the property
south of the Cardinal Hills subdivision is developed.
Motion carried unanimously.
The Parks Commission also reviewed the plan for development of a small
park with phase V of the Cardinal Hills subdivision. O'Neill noted that if
the City Council has not provided a final decision with regard to the park
dedication requirement for the balance of the development, he requested
that the Parks Commission review the overall park development plan for
the Cardinal Hills area and provide any further direction or make any
changes to the original recommendation. He reviewed the original
recommendation by the Parks Commission, which was to accept the 2.8 -acre
park on the northwest side of the development and accept a 3/4 -acro park
with phase V of the development. The remaining portion of the park
dedication was to be provided to the City in the form of cash. The total
park area requirement with the site is approximately 11 acres. The amount
Page 2
In
Parks Commission Minutes - 12/15/93
If
of land actually provided to the City is closer to 3.5 acres, which does not
include the 3 -acre storm water detention area that the developer has agreed
to provide to the City. This land area is not included as part of the park
dedication requirement because it has minimal value as park land.
It was the consensus of the Parks Commission to reaffirm the previous
position on the matter: however, the Parks Commission did indicate that
perhaps the actual location of the small park area may need to be relocated
to another position due to potential problems with steep slopes,
Tom Holthaus indicated that he did not mind changing the position of the
park. He did note that such a change should not include a realignment of
the roads or an alteration of the preliminary plat itself.
5. Review Citv Council action with regard to 1994 parks hud!et. AND
6. Obtain an update on NSP baseball complex planning.
Dick Frie indicated that he met with representatives from the Baseball and
Softball Association along with Bruce Thielen and Roger Mack to discuss
the operation of the NSP ballfeld and to identify necessary ballpark
improvements that need to be made in the near future. Frie went on to
review the proposed improvements and associated plan for funding the
improvements as noted below.
BALLPARK IMPROVEMENTS
1. Shelter $5,000
2. Bleachers (2 sets) 4,000
3. Dugouts - 6 chain link 3.000
Dugouts - 2 block or wood 1,000
4. Safoty netting 1,000
5. Scoreboards - installation in field #4 500
Additional scoreboard for field # 1 1,250
6, Playground - sandbox 0
7. Field lights for fields 02 and #3 100,000
TOTAL IMPROVEMENTS S115,750
Proposed Donations:
$2.500 from Monticello Baseball Assoc.
$2.500 from Monticello Slowpitch Softball Assoc.
Page 3
Parks Commission Minutes - 12/15/93
Frie requested that the Parks Commission consider presenting the items
above to the City Council for approval minus item N7, which should be
reviewed at a future date.
The Parks Commission reviewed recent action by the City Council to the
1994 Parks Commission budget with a cap on spending at $20,000. It was
noted that the original items listed by the Parks Commission amounted to
$47,000; therefore, $27,000 was removed from the Parks Commission
budget. Council gave the Parks Commission the latitude to spend the
$20,000 as the Parks Commission saw fit.
Discussion at this point revolved around how to obtain funding necessary to
make the ballpark improvements as identified. It was the consensus of the
Parks Commission that the 1994 budget would be limited at $20,000 and
that it would he fruitless to ask the City Council to reinstate funds that
were cut from the budget or to request that additional funds be provided
from the capital operating budget.
It was, therefore, the consensus of the Parks Commission to utilize the
funds available for 1994 ($20,000) to fund the City's share of the ballpark
improvements as identified in the ballpark improvement plan.
l After discussion, a motion was made by Fran Fair and seconded by Larry
Nolan to recommend installation of items 1.5 of the listed ballpark
improvements to be funded via the park budget for 1994, with the funds
remaining after this expenditure to be utilized to fund a portion of the items
lieted in the formal budget request made for 1994. Motion carried
unanimously.
7. Other items.
A. 1993 Business r xoo Survev. Assistant Administrator O'Neill
provided the Parks Commission with results from the citizen survey
conducted at the Business Expo. He requested that they review the
information and underline any ideas that would he worth pursuing
Further.
There being no further discussion, a motion was made by Bruce Thielen and
seconded by Fran Fair to adjourn. Motion cared unanimously.
Jeff O'Neill
Assistant Administrator
Page 4
CARDINAL HILLS AREA PARK AND TRAIL PLAN AS RECOMMENDED ��+.--�-�'------
BY THE MONTICELLO PARKS AND PLANNING COMMISSIONS 1/94
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250 East Broadway
P. O. Box 1147
Monticello, MN
55362.9245
MEMO
Phone: (612) 295.2711
Merro: (612) 333.5739
Fax: (612) 295-4404
TO: Dennis Taylor, Mark Fluliarty, Mark Holmes, Dennis Suedbeck, Shelly
Johnson, Ken Scadden, and Ted Koppfff
n�n�
FROM: Jeff O'Neill, Assistant Administraty • Ik
DATE: February 10, 1994
RE: Community arena meeting summary, 2/8/94
Following is a quick review of the discussion at the recent meeting.
Mark Holmes noted that further progress on achieving the steps required by the City
Council will require input from the School District, Hockey Association, City, and the
Township. The purpose of this meeting is to identify some of the issues that need to be
discussed jointly and to set up a process for resolving such issues.
Holmes noted that a number of the issues require joint review such as development of the
site plan, design of the facility, management of the facility, and distribution of ice time.
A number of general topics were discussed.
1. Prennrntion of oreliminary nlnns. Mark Holmes and Fluharty asked if favids spent
on preparation of preliminary plans by the Hockey Association would be considered
part of the $100,000 contribution toward development of the facility. O'Neill noted
that he would check with the City Administrator regarding this question; however,
it was his view that since this expense is a cost of development that certainly it
would seem appropriate that it should be considered as a part of the $100,000
contribution to the project.
C2. Community arena budget. It was noted by Shelly Johnson that the total budget
for development of the site does not adequately include expenses associated with
grading, parking lot, landscaping, etc. The getup agreed that a complete inventory
of potential expenses and a refined budget for the project needs to be established
very soon,
Y Nlemo
It Commwiity Arena sleeting Summary
February 10, 1994
Page 2
3. ZoninE. It was noted that the present zoning designation would not allow for a
multi-purpose arena and that rezoning would need to occur in conjunction with
approval of the site plan.
4. Arena Management Committee. It was the consensus of the group that an arena
management committee needs to be formed to address specific issues in an effort to
define the project prior to the referendum. Q Neill noted that he would request
two volunteers from the City Council to serve on the arena committee. Shelly
Johnson indicated that School Board members serving on the facilities committee
will be available to meet on February 17 at & p.m. It was the consensus of the
group to meet at this time. The agenda for the first meeting could include but not
be limited to the following topics:
1. Identify a process for preparation of the preliminary building plan and
identify responsibilities with regard to development of plans and
specifications, bidding, etc. This item to include development of a
plan for defusing specific site improvements and associated costs.
2. Identify School District issues relating to land acquisition and discuss
school use of the facility, etc.
There being no further discussion, the meeting adjourned.
C.
tNCDEPARTMENT
^^SnnT1A�TE OF/�� OF NATURAL RESOURCES
1k 500 LAFAYETTE ROAD • ST. PAUL MINNESOTA • 55155+40 IC'
ONR INFORMATION
16,2) 2464137
1
iNIE-,N10
TO: Interested Outdoor Recreation Provider
FROM: Outdoor Recreation Grant Program Staff
DATE: January, 1994
Enclosed you will find the 1994 Outdoor Recreation Grant Application Request Form. The
Outdoor Recreation Grant Program provides matching grants to cities, counties. townships and
recognized Indian Tribal Governments for acquisition and/or development of outdoor recreation
facilities. This notice introduces a new format for the grant application process. due in pan
to our move to the Department of Natural Resources in July. 1993. 13y returning this briei
request firm, you are initiating the application process. Once your request is received in this
office. you will be contacted by the Grant Manager assigned to your area of the state. The
Grant Managers and their assignments are located on the back of the Program Information
Shect enclosed.
It your community has a potential project, we urge you to return the request form by Murch
15. 1994 to ensure adequate time for tt Grant Manager to meet with you. discuss the project
and provide technical assistance on writing your grant application, By contacting the Outdoor
Recreation Grant program early, you also allow ample time for your community to meet certain
application requirements. such as holding a public hearing, having the project reviewed for
needed permits, etc. Note that the complete application is due on August I, 1994 to be
eligible for the 1995 funding cycle.
II' vcu have questions regarding this information. please call your Grant %tanager (see phone
numbers on back of Program Information Sheet).
AN EOUAL OPPORTUNITY EMPLOYER
OUTDOOR RECREATION GRANT PROGRAM
(r Application Request Form IAWCON
Applicata County
Contact Person Phone
Title
Address
Project Name
Total Estimated Project Cost S
Project Type (check the appropriate type):
Acquisition Development/Redevelopment Acquisition/Development
Project Description:
OUTDOOR RECREATION GRANT PROGRAM
Information Sheet
111111th ar LAWCON
Application:
The Application Request Form can be submitted year around but we urge you to return it by March 15.
1994 to ensure adequate time to complete the grant application. The complete application is due on
Grant awards:
August 1, 1994 to be eligible for the 1995 funding cycle.
Program purpose:
To increase and enhance outdoor recreation facilities.
How it works:
Frovidcs federal (LAWCON) and state grants :c local units of government for up to 50% of the
Disbursement or funds: Grants are reimbursable. Costa must be incurred and paid for before reimbursement can take place.
acquisition, development and/or redevelopment costs of local parks,
Eligible applicants:
Cities, counties, townships and recognized Indian tribal governments,
Minimum
Project proposals must reflect the Slate Comprehensive Recreation Plan (SCORP) priorities. Land
requirements:
proposed for devetopmentlrecievelopment must be owned by the applicant or be part of an acquisition
Office of Planning, Dos 10
project. Active projects will need to be closed -out before an additional proposal can be submitted.
Eligible projects:
Park acquisition and/or development/redevelopment; includes, among others, trails, picnic shelters,
St. Paul, MN 55155-4010
playgrounds, athletic facilities, boat accesses, fishing piers, swimming beaches, campgrounds, site
FAX: 612/296.6047
preparation, design and engineering (maximum of 10%of total project costs). and suplsn facilities, such
as ratroom buildings, park roads, parking areas and utilities.
Grant amount:
A maximum of fitly percent of the total eligible project costs. An applicant may not receive more than
one state grant during any two consecutive fiscal years.
Local match:
Applicants should be able to fund at least 50% of the total project costs. The local match can consist of
cash; donations of materials, labor, and equipment usage; in-kind contributions; or any combination
thereof.
Project period:
The maximum length of a project is three years. Funded projects will need so begin promptly after an
agreement has been completed between the Stoic and the sponsor.
Grant awards:
The review and tanking period will commence on August 1, 1994, Grant awards should be announced
in December.
Approving authority:
Department of Natural Resources.
Disbursement or funds: Grants are reimbursable. Costa must be incurred and paid for before reimbursement can take place.
Contact:
Grams Manager (phone e,s and assignmenm listed on back)
Outdoor Recreation Grant Program
Department of Natural Resources
Office of Planning, Dos 10
500 Lafayette Road
St. Paul, MN 55155-4010
FAX: 612/296.6047
a
GRANTS MANAGER ASSIGNMENT LIST
OUTDOOR RECREATION GRANTS SECTION
Bureau of Planning
Department of Natural Resources
Box 10, 500 Lafayette Road
St. Paul, MN 55155-4010
Linda Wick Audrey Mularie Tom Kranz
(612) 297-4831 (6121 296-4705 (,6121 297-3169
Count v Regio n County Region County Region
Anoka
6
Beltrami
1
Aitken
Big Stone
4
Cass
3
Backer
Blue Earth
4
Clearwater
1
Benton
Brown
4
Crow Wing
3
Carlton
Carver
6
Dodge
5
Chisago
Chippewa
4
Fillmore
5
Clay
Cottonwood
4
Freeborn
5
Cook
Faribault
4
Goodhue
5
Dakota
Jackson
4
Houston
5
Douglas
Kandiyohi
4
Hubbard
1
Grant
Lac Qui Parle
4
Kittson
1
Hennepin
LeSuour
4
Lake/Woods
1
Isanti
Lincoln
4
Mahnomen
1
Itasca
Lyon
4
Marshall
1
Kanabec
Martin
4
Morrison
3
Koochiching
McLeod
4
Mower
5
Lake
Meeker
4
Norman
1
Mille Lacs
Murray
4
Olmstead
5
Otter Tail
Nicollet
4
Pennington
1
Pine
Nobles
4
Polk
1
Pope
Pipastone
4
Ramsey
6
St. Louis
Redwood
4
Red Lake
1
Sherburne
Renville
4
Rice
5
Stearns
Rock
4
Roseau
1
Stevens
Scott
6
Stools
5
Traverse
Sibley
4
Todd
3
Wilkin
Swift
4
Wabasha
5
Wright
Waseca
4
Wadena
3
Watonwan
4
Washington
6
Yellow Medicine
4
Winona
5
Program Supervisor: Wayne Samos, (612) 296-1567
2
1
3
2
3
1
2
6
1
1
6
3
1
3
2
2
3
1
3
1
2
3
3
1
i
1
3
MINUTES
REGULAR MEETING - MONTICELLO PARRS COMMISSION
Wednesday, May 18, 1994 - 4:30 p.m.
Members Present: Dick Frie, Larry Nolan, Bruce Thielen, Roger Carlson
Members Absent: Fran Fair
1. Review rules reeulatine use of Country Club Manor Park.
Assistant Administrator O'Neill requested that the Parks Commission
review the current rules limiting league play at Country Club Manor and
determine if it would be acceptable to allow structured practices to occur on
a reserved basis at Country Club Manor Park. O'Neill informed the
Commission that some years ago, structured league play by girls softball
and adult leagues was prohibited at the park due to the size of the park,
lack of parking, and poor access to the park.
O'Neill noted that a new dispute has arisen which stems from the use of the
field by a Willie Mays kids team for practice purposes. Apparently, certain
neighbors have objected to allowing Willie Mays practice to occur at this
field because it constitutes structured league play and, therefore, should not
be allowed under the agreement reached between the City and the residents
some years ago (see attached letter). The Parks Commission was asked to
consider whether or not it would be acceptable to allow the field to be used
on a reserved basis for practice only for kids teams. O'Neill noted that
under the proposal by the Willie Mays team, they need the field only two
days a week for 1 112 hours.
Bruce Thielen felt that the City should not be overly restrictive regarding
the use of the park by people from outside of the neighborhood. The field
should be available to all residents of the city on a first come, first serve
basis.
Dick Frio mentioned that we need to place some restrictions on the use of
this field. This field is unique in that it is imbedded into a neighborhood,
and the size of the field is suited for children. For instance, there should be
a set time that the park would be closed to the public. Bruce Thielen
mentioned that under the County rules, parks aro closed 1/2 hour atter
sunset.
The group discussed regulations relating to limiting the use of Cho ballfield
by children. It was the consensus of the group that the small size of Cho
C facility itself discourages the use of the facility for adult play; therefore, it
did not appear that. specific rules were needed in this regard.
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Parks Commission Minutes - 5/18/94
After discussion, a motion was made by Bruce Thielen and seconded by
Larry Nolan to allow structured practice at the Country Club Manor
ballfield for kids teams to be limited to 1 1/2 hours per session per team,
use of the field to be allowed on a first-come, first -serve basis. The field
should be available for �ctice only by these kids teams seven days a week.
The park is open and available for use up until L2 hour after sunset. Park
users from outside the neighborhood should be encouraged through signage
to park on the park property, the parking location to be at the entrance to
the park where the park intersects with Fairway Drive. Motion carried
unanimously.
Review Communitv Ed summer nroarammine.
Duane Gates was in attendance to review the summer recreation program.
Gates' attendance was at the invitation of the Parks Commission. The
Commission desired to learn more about how the City contribution ($16,500)
is being utilized for recreation programming.
Gates reviewed the summer recreation financial summary, which showed
that the total summer recreation expenses amount to $77,491. Funds to
finance this expense are derived as follows:
Program fees by participants $32,403
City of Monticello contribution $16,500
Monticello School District $28,587
Following is a summary of the number of people participating in the various
programs.
Swimming lessions
1,165
T-ball/baseball
493
Basketball
200
Track clinic
45
Volleyball
27
Kids golf
27
Elementary gymnastics
36
Tumbling
68
Tennis
45
Soccer
42
Physical fitness
38
Arts and crafts
162
Other
349
Trips
481
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Parks Commission Minutes - 5/18/94
He also noted that open swim and open gym generate $4,449 and 795
participants respectively. Special events such as Wednesdays in the Park
featuring Mary Hall, and Tunes, Theatre, and
Cheryl Sawyer generate 1,050 participants. The total for non- registration
activities amounted to 6,994. The grant total of participants amounts to
10,172.
It was the consensus of the group that the Community Ed program is doing
an excellent job of providing recreation services to the school district
community and that the City would be hard pressed to replace the level of
service provided.
Assistant Administrator O'Neill mentioned that city residents are paying
twice for the activities, once through school district taxation and once
through the city taxes. He noted that since each resident within the school
district appears to have equal opportunity to participate in these activities,
he wondered why the City is supplementing the fund. Duane Cates
mentioned that the formula used to find the summer recreation program
started in 1955 and has not changed much since.
After discussion, it was the consensus of the group to investigate the usage
of the summer recreation program and determine the level of participation
in the program by township versus city residents. The goal of the research
would be to determine the ratio of city versus township use of the
programming. If it appears that a disproportionate share of the use of the
programming is by city residents relative to area population, then the
additional funding by the City is justified. if it is found that the use of the
programming generally reflects the level of population in the city versus
township areas, then perhaps the City contribution to the program needs to
he examined.
The Parks Commission requested that information on tho usage of the
programs by city versus township residents he collected and analyzed at the
end of the 1994 summer recreation program. The group went on to request
that a follow-up report be provided sometime late in the summer or early
fall.
Jeff O'Neill
Assistant Administrator
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