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Parks Commission Agenda Packet 03-16-1994AGENDA REGULAR MEETING - MONTICELLO PARKS COMMISSION Wednesday, March 16, 1994 - 4:30 p.m. Members: Dick Frie, Fran Fair, Bruce Thielen, Larry Nolan, Roger Carlson 1. Call to order. 2. Adopt agenda. 3. Consideration of approval of the Febnmry 16, 1994, meeting minutes. 4. Duane Cates will he in attendance to review the summer recreation program and identify how the City funds are spent. ]larks Commission will discuss the present use of the funds and determine whether or not it wishes to recommend continued support of the summer recreation program at the current level. 5. Update on status of hallfield improvement funding (Jeff O'Neill report). 6. Review discussions between I'arks Commission Chairperson and 11uhlic Works Director regurdiag strategy to improve communication het.ween Public Works Department and Parks Commission. 7. Review current tournament fee structure and consider alternatives for 1995 (Roger Mack report). 8. Community arena development update (Jeff O'Neill report). 9. Otitlot A. Coua(ry Club Manor, park development update (Jeff O'Neill report). Ill. Adjourn. c MINUTES REGULAR MEETING - MONTICELLO PARKS COMMISSION Wednesday, February 16, 1994 - 4:30 p.m. Members Present: Dick Frie, Fran Fair, Larry Nolan, Bruce Thielen Members Absent: Roger Carlson Consideration of aaoroval of December 15. 1993, meetine minutes. Dick Frie noted that it was his understanding that the $20,000 left by City Council in the Parks Commission capital improvement budget could be spent at the discretion of the Parks Commission without further review by the City Council. Assistant Administrator O'Neill indicated that he checked with the City Administrator and found that this is the case; however, the Parks Commission should be providing updates to the City Council as the improvements are made. Aller discussion, a motion was made by Bruce Thielen and seconded by Fran Fair to approve the meeting minutes as submitted. Motion carried unanimously with Roger Carlson absent. 4. Citv Eneincer uodme nn status of nathwnv oroiect. City Engineer, Bret. Weiss, was present to update the Parks Commission on the status of the project. He noted that it was his goal to have the pathway memorandum approved by March 1 with plan submittal to occur thereafter. The time line calls for a May 1 plan approval and a bid opening sometime in June. The goal is to complete construction of the project by October 21, 1994. The Parks Commission reviewed the plans sheet by sheet. At the end of the review, it was the consensus of the Parks Commission to request that the plans and specifications he written to require a full complement of landscaping to he planted in the fall of 1994. 5. Undat.e nn status of Cardinal Hills nark olan--disuosition of south nnnd. AssiSU111L Administrator O'Neill reviewed Council action on the Cardinal Hills, phase IV, preliminary plat. He noted that the Council split the pond into two sections, the south half to be defined as an oudot to be combined with a future park to the south, and the north half of the pond to he encompassed by the lots to the north. No action taken on this matter. Page I Parks Commission Minutes - 2/16/94 6. Review sketch plan --residential development of the Klein farm and proposed nark location. Sketch plan review, no action taken. However, it was the consensus of the Parks Commission to take a strong stand with regard to taking only usable land for park area. No swamps or power line encumbered territory. Review status of comprehensive plan for park development. O'Neill noted that a significant amount of work has been done on the plan; however, due to other work load pressures, it seems impossible to find time to complete the project. He noted that he would copy the work that has been completed to date and look to the Parks Commission for ideas on how to get the work done. O'Neill also noted that perhaps he could utilize the services of the City Planner to alleviate some of the work pressures in community development and planning which would free up time to work on the comprehensive park plan. He noted he would discuss this possibility with the City Administrator. 8. Review funding status of ballfield improvements identified at previous mectinin It was the consensus of the Parks Commission that the commission is at liberty to spend tiny portion of the $20,000 allocated for park improvements on the ballfield improvements as identified tit the previous meeting. No further action taken on this matter. Consider increasing tournament fees for use of the NSP hallfield comulex Roger Mack reported that the City Council asked the Parks Commission to review the fee structure for tournaments at the ballfield complex. It was noted that the fee structure should take effect in 1995, which would give us sonic time to develop a fee structure that is consistent with what other communities charge. No further action taken on this matter. It was the consensus of the group, however, that it would he a good idea to re-examine the fee structure tit the NSP hallfield complex for the 1995 season. 10. Review winter parks plan ope-rat.ion. It was the consensus of the group that the winter parks plan went well. When weather was tolerable, attendance at West. and Fast Bridge Park was excellent. The City has received numerous compliments about the park operation. Page 2 Parks Commission Minutes - 2/16/94 Or It was also noted that the 4th Street Park general ice skating area should be enlarged and divided into two skating areas, one for general skating/no hockey, and the other for hockey. 11. Discuss participation in the outdoor recreation Qrant process. No action taken. 12. Discuss methods to improve communication between the public works department and the Parks Commission. The group discussed problems associated with nixed input coming to Council from the Parks Commission and public works department on park - related ideas. It was the consensus of the group that the public works department and Parks Commission need to work together to discuss items and come to common conclusions prior to presentation of issues to the City Council. After discussion, it was the consensus of the group to ask John Simola to attend Parks Commission meetings. Dick Frie and Bruce Thielen volunteered to talk to John Simola about attending Parks Commission meetings on a regular basis. i 1:1. Review status of community arena development. Assistant Administrator O'Neill reviewed the summary of a recent meeting of a community arena planning and management committee. He noted that the next stop in the process is to define a method for establishing a facilities plan and budget. From this document will spring an operations budget and agreements between the City and School District regarding ice time rental and an agreement between the City and Township regarding payment of the debt service. 14. Review proposal for private onrk development with Out.lot. A of Country Club Manor. Assistant Administrator O'Neill reported that a request for proposals has been submitted to various developers for development of Outlot A of Country Club Manor. The request for proposals included a provision that required development of it park at least 1 acre in size in addition to a 3.1 - acre storm drainage area. The Parks Commission reviewed the availability of parks in the area and noted that there is a lack of park facilities for residents in the area. This section of town does not have a park except for the Country Club Manor Park, which is very small and nearly inaccessible. Page 3 Parks Commission Minutes - 2/16/94 After discussion, a motion was made by Larry Nolan and seconded by Fran Fair to request that the park area dedicated with Outlot A encompass at least 2 acres rather than 1 acre and should provide sufficient land area for a tot lot and an active play field. Motion carried unanimously. 15. Consider alternate uses for summer allocation of $17.000 to Communitv Education. It was the consensus of the Parks Commission to request that Duane Cates attend the next meeting to discuss the use of the $17,000 allocation made toward Community Education for summer recreation programs. 16. There being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator Pago 4 MONTICELLO 250 East Broadway P. O. Box 1147 Monticello, MN 55362.9245 MEMO Phone: (612) 295-2711 Metro: (612) 333-5739 Fax: (612) 295-4404 TO: Parke Commission members; Roger Mask, Street/Park Supt. FROM: Jeff O Neill, Assistant Administrator() • I DATE: August 1, 1994 A special meeting of the Monticello Parks Commission has been scheduled for Wednesday, August 3, at 4:30 p.m. The proposed agenda is as follows: "$LLA429, 'f?Y 1. Consideration of approval of 6"kp*994 meeting minutes. 2. Consideration of authorization to proceed on completion of certain projects budgeted for 1994. 3. Discuss 1995 parks budget. 4. Other. MINUTES SPECIAL MEMI MEETING - MONTICELLO PARKS COMMISSION CWednesday, June 29, 1894 - 4:30 p.m. I Members Present: Larry Nolan, Roger Carlson, Bruce Thielen Members Absent: Dick Frie, Fran Fair Consideration of annroval of meeting minutes for meeting held May 18. 1994. After discussion, a motion was made by Roger Carlson and seconded by Bruce Thiden to approve the minutes as presented. Motion carried unanimously. 2. Consideration of recommendation on park and trail development associated with the River Mill plat. Assistant Administrator O'Neill reviewed the preliminary plat. He noted that the proposed area for park dedication is approximately equal to 10% of the land area (7 acres); however, the park has relatively steep slopes. O'Neill also reviewed the City pathway plan and noted the preliminary plat identifies a sidewalkton-road bike route (class II) trail that runs through the C development. He noted that the plan for pedestrian and bike traffic movement is consistent with the trail plan. After discussion, a motion was made by Bruce Thielen and seconded by Larry Nolan to approve the park plan with the following contingencies: The park should be graded in a manner to provide 6 acres of a 2% slope. This flat area is to be used for the playground area and for active sports such as baseball, soccer, football, skating, etc. The 2 acres remaining may be sloped for use as a sliding hill. 2. The 6 -ft sidewalk proposed should be widened to 8 ft to meet pathway standards. The Parka Commission supporta the concept of reviewing current street width standards. Motion carried unanimously. There being no fhrther discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator p sIONTICEU.O 250 East Broadway P. O. Ekx 1147 Monticello, MN 55362.9245 MEMO Phone: (612) 295-2711 Metro: (612) 333.573() Fox: (612) 295.4404 T0: Parks Commission Members; Roger Mack, Street/Park Superintendent; John Simola, Public Works Director FROM: Jeff O'Neill, Assistant Administratg;�-o DATE: June 24, 1994 RE: Special meeting scheduled for Wednesday, June 29, 1994, 4:30 p.m. A special meeting of the Monticello Parka Commission has been scheduled ror Wednesday, June 29, at 4:30 p.m., for the purpose of reviewing a development plan for the Robert Krautbauer property. Please call if youll not be able to attend this important special meeting.