Parks Commission Agenda Packet 08-16-1995AGENDA
REGULAR MEETING - PARKS COMMISSION
Wednesday, August 16, 1895 - 4:30 p.m.
1. Call to order.
2. Consideration of approving the minutes for the regular meeting held July 19,
1995 and special meeting of August 9, 1995.
3. Consideration of adding agenda items.
4. Discussion on the tour of parks.
5. Comprehensive Planning - Steve Grittman.
6. Discussion on 1996 Budget.
7. Update on Pathway.
A. High School/Connect 4 Students
1. Interested in helping with City project
2. Education (brochures/tours/signs)
B. Grand Opening
1. Date
2. Mayors tour
C. Other.
8. Information on skateboard rinks.
9. Other.
10. Adjourn meeting.
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MJ1vUTES
r REGULAR MEETING - PARKS COMMISSION
Wednesday, July 18th. 1898.4:50 p.m.
Members Present: Bruce Thielen, Larry Nolan, Fran Fair, Steve Andrews,
Earl Smith
Staff Present: Jeff ONeill, Roger Mack, Wanda Kraemer
1. Call to order.
Acting Chairman Larry Nolan called the meeting to order because Chairman
Thielen would be late.
2. Cnaaideration of approving thp minutes for thp junp 91a mppting
EARL SMITH MADE A MOTION TO APPROVE THE MINUTES FOR THE
JUNE 21ST MEETING. SECONDED BY FRAN FAIR. MOTION PASSED
UNANIMOUSLY.
The following items were added:
1. Setting fall softball league fees.
2. Review status of Chamber of Commerce information sign.
3. Discuss fishing pier grant.
4. Discussion of neighborhood meetings for comprehensive plan.
6. Scheduling s date for the City Council and Planning Commission tour
of the parks.
Chairman Theilen arrived at the meeting.
Mike Mitchell and Jack Nelson attended representing the Monticello Hockey
Association.
Jeff ONeill, Assistant Administrator, reviewed the agreement that was
previously discussed. The Hockey Association would provide the labor and
the city the funds to build and repair the hockey rinks at the 4th Street Park.
Duo to tho present state of disrepair the hockey rink will not be sato to use
during the nest hockey season so repairs need to be completed fur winter.
Mack stated that he only has summer help through August so if repairs are
Page 1
Parks Commission Minutes 7/19/95
needed this item should be on Monday nights council meeting.
Nelson asked if two smaller hockey rinks would 6t in place of the present one
and still have adequate lighting available?
There was also discussion that more lighting is needed. Roger Mack, Park
Superintendent, would work with the Hockey Association on developing
better lighting and arrangement of the rinks.
EARL SMITH MADE A MOTION TO APPROVE THE FUNDING
PROGRAM FOR THE 4TH STREET PARK HOCKEY RINK (S) AND
DIRECT STAFF TO PREPARE THE LAYOUT ON THE SIZE, LOCATION,
AND LIGHTING OF THE RINKS. THE HOCKEY RINK (S) SHOULD BE
BUILT THIS YEAR WITH REIMBURSEMENT FROM THE 1996 BUDGET.
FRAN FAIR SECONDED THE MOTION. Motion carried unanimously.
Jeff O'Neill would add this item to the City Council meeting July 24th, 1995.
Dlnn3n;inn nfdemnlitinn of WeSt Brideg wnrminghour .
(Please try to view changes made to warming house before meeting.)
The doors and windows were removed from the warming house which did
improved tho appearance. Earl Smith recommended that the outside of the
building be painted. After discussion it was agreed to wait until the
comprehensive plan was complete to make any recommendations on the
changes at the West Bridge park.
Bruce Theilen, Chairman, discussed budgeting for a comprehensive park
plan. The City should seriously look at a long range park plan. There will be
many items needed in the near future that money should be set aside for
each year. The Commission would like to see a Comprehensive Park Plan
established along with the update of the City's Comprehensive Plan.
O'Neill stated that he would talk to Northwest Associated Consultants on a
cost to add a more detailed park plan to the comprehensive plan that is now
being updated. Perhaps a reduced price would be possible duo to the fact
that much of the research supporting the plan is complete.
The Commission discussed which items in the Possible Budget Items
workshoot would be prioritized for the 1996 budget. Following is a summary
of the Park's Commission budget items:
Page 2
CPOSSIBLE
BUDGET REAS
I Pmiw i
I I
Total$ 1
1
Fund Artwunt /1996 I
Future I comments
I1, ! ;ockey nnh oca}Cs at 4m Strest I
I
I
S7500,001
1
I
12. Msaaow 0aMpa3nway oonnplszon I
I
$30,000.001
IUnoer Power lines
I CN Road 118 to MW010 SchoovPaolway Ea I
1 I
i
I
S15,000,00 1
IEatenswns of 1995 pamway
13. MOMMW Usha Gj= A i
I
i
S10,000001
t
Mnon y+Fsnonq 19%
I Parxm4 and Pavuxt Lot
$39,000,001
$13,000 001
$25.000.Oo 10micis over 3 Ns. • PaMoave Tot
I SmraaeiConcassiorvRestroonl BLda 1
I
i
$10,000.00 Amount mill vary an blca. oases
I 1
a Pave NSP parlon0 Wt loasetaall holds)
I
i
1
o:
X? (Lang Term Pralect
15. Water Tower Site I
I
O!
IFufure Prgecvc mp Plan lops
IS. Shahs Tree 1
1 I
1
$15.040001
imam for ow trg"lrttormsno Pit.
iT. Vadevm0 Cast am EowPmem !
f
1
5300.001
300 t
s00 i
I
hoes wn Woscow
1
18. PlavgtaWW EMADMWWAOA Su a woo
i
S
M.00MOO lEsjoh Pant Stru fe
19. Totals I
33B.300.001
$DO Boo 00
I
T. Dia tRsinn of adoption of rujog of PtiQtiptte for pa t+way.
The Parks Commission was in agreement that there should be rules of
etiquette for the pathway and assisted staff by reviewing a draft of rules that
were presented. Staff should update rules as needed and have signs made
for along the pathway. The community should be educated through the
newspaper, radio, schools, and pamphlets.
The 'grand opening" celebration was set for the first week of October 1995.
8, Other,
0 1. Fall SnR�b ll LongWo Fogg.
Roger Mack, Parks Superintendent, naked the Commission if thore
should be a charge for the fall softball leagues. Mack explained that in
the summer the fee is $125 per team for 20 games. There are teams
that would like to play in the fall but the season is approximately 12
0 games.
LARRY NOLAN MADE A MOTION TO CHARGE $100 FOR THE
FALL SOFTBALL LEAGUES. SECONDED BY EARL SMITH.
Motion passed unanimously.
Page 3
11
Parks Commission Minutes 7/19/95
Chamber Reader Board.
Larry Nolan reported that the Chamber of Commerce was still working
on ideas for the community reader board.
Mayor Fyle had recommended the Parks Commission check into
applying for grant from the Minnesota Department of Natural
Resources for a fishing pier. Bruce Thielen in the past had applied for
the fishing pier grants for the Wright County Parks Department. He
thought it was a very good project and worth the time to apply. The
piers can be left in the water all year but do require some maintenance
in the fall. A city applies to the DNR and if the location is acceptable
they are put on a waiting list. The Commission recommended staff to
apply for the fishing pier. If the location of Ellison Park will not work
maybe a joint effort with Wright County at the Montissippi Park.
CJeff O'Neill gave a review of the Planning Commission meeting where
Steve Grittman, City Planner, summarized the neighborhood
meetings. The priorities in the community were; a community center,
upgrading the downtown area, improving the river front area, reserve
apple public space.
The Commission discussed the tour of the parks with the City Council
and Planning Commission. The members agreed that in the near
future Monticello would need a long range park plan and this would be
a good opportunity to demonstrate to the other commissions the park
needs, The tour was set for August 18th at 4:34 in place of the regular
meeting. After the tour it would be decided if the commission would
meet again in August.
Lim
The Lions have expressed interest in another park project. (The
shelter that was built in Ellison has been a big asset to the City.)
C Earl Smith volunteered to meeting the Lions and discuss the specifics
of their interest.
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Parks Commission Minutes 7/19/95
FRAN FAIR MADE A MOTION TO ADJOURN THE MEETING.
SECONDED BY STEVE ANDREWS.
Respectfully submitted,
Wanda Kraemer
Development Services Technician
C
Page 5
M3NUTES
{ SPECIAL MEETING - PARKS COMMISSION
Wednesday, August 9th, - 4:30 p.m.
Parks Members Present: Chairman Bruce Thielen, Fran Fair,
Steve Andrews, Earl Smith
Parks Members Absent: Larry Nolan
City Council Members Present: Mayor Brad Fyle, Shirley Anderson,
Clint Herbst, Tom Perrault, Brian Stumpf
Planning Commission Present: Chairman Dick Frie, Richard Carlson,
Jon Bogart, Rod Dragsten
Planning Commission Absent: Dick Martie
1. Tnur of Le City P rka with rity rounril Planning .o miaeinn_ nnd rity
iZmff-
Bruce Theilen stated that the purpose of the tour was to acquaint all the
Commissions with the present park system, pathway system and to talk
about park planning in the city. The Parka Commission had taken a tour
already this summer and found it very beneficial to actually look at each
park and evaluate the maintenance, equipment, and discuss future budget
items. Because of the three new developments currently under construction,
additional park land will also be developed in the near future. This will be
an ideal opportunity to evaluate what the current park inventory offers and
to expand in areae that need more attention. Because of the time limit not
all parka were included on the tour but the following is a summary of the
parka that the tour did include:
4th Street Park - used extensively, girls softball uses this park as Sw" „n
their main field, the basketball court is busy, winter skating and �..v' `•,0' O
hockey l�r'd
Vt. % ebt`
1. The layout of the now hockey rinks were discussed and the k' V•
possibilities of moving the lights to accommodate the rinks. V.
2. Dandelion/weed control will be a high priority for the parks
department. If better control cannot be achieved within the
existing budget, the Parks Commission will research the cost of
cost of hiring a company to spray for weeds in all the parks on a
Crotation bases, once every two to three years.
Page 1
h. Oudot A - future
1. This is a new park that is still under construction, areas were
pointed out where the site of future/storage /concession/restroom
building, brill field layout, and parking areas might be located.
2. Council was asked to come up with a name for the park. One of
the suggestions was a "Name That Park" contest in the city
newsletter.
I. Eastwood Knoll - future
1. The development will not have a park but will be connected to
the parks by pathways.
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Special Parks Commission Minutes - 08/09/95
3. Adding lines to the basketball court.
4. Curb and gutter was noted for appearance, drainage, and also
for keeping cars off the grass .
b.
Fallon Ave Park - has a small amount of playground equipment,
many commissioners were not aware of this neighborhood park,
1. There was a suggestion to add "something" (basketball court)
that would add to the usage of the park.
C.
Mississippi Drive Park - Only a lot between houses.
1. No comments on how to improve this area.
d.
Future pathway- network to Ellison Park will be off of the west end
of INlississippi Drive.
f.
River Mill Park - future
`
1. Project under construction, just viewed the site and future
hill. This be budget item.
eliding will a 1997
g.
Battle Rapids Park - natural area along Mississippi River
1. It would be hard to develop this property because of the terrain.
It will be left as a natural area.
h. Oudot A - future
1. This is a new park that is still under construction, areas were
pointed out where the site of future/storage /concession/restroom
building, brill field layout, and parking areas might be located.
2. Council was asked to come up with a name for the park. One of
the suggestions was a "Name That Park" contest in the city
newsletter.
I. Eastwood Knoll - future
1. The development will not have a park but will be connected to
the parks by pathways.
Page 2
I
Special Parks Commission ,Minutes - 08/09/95
j. Meadow Oak Park -existing
1. The pathway through this development is in need of repairs.
2. Digging the pond deeper was discussed, this would help with
the water standing in the park and help with the stagnate
water.
3. The pathway connection that would connect the Meadow Oak
Park Development to County Road 118 was pointed out. This
would be a pathway under the power tines.
k. Briar Oakes - future
1. The pathway that will connect Briar Oaks to Meadow Oak
development was shown at this stop.
1. Water tower site - e>osting
1. The site by the water tower on County Road 118/Jason Ave. was
a place the commissioners stopped and admired the view. This
could be a very scenic location for a picnic area, possibly a
community group (example: Lions) would be interested in
sponsoring development of a park at this location.
M. Cardinal Hills Park - existing
1. Because this park is adjacent to the Little Mountain School
playground area it is primarily a picnic area. There is a
basketball court going to be installed in the future but there is
not room for many cars to park.
n. School Boulevard - City street
1. The Parks Commission would like the current tree ordinance
reviewed. At the present time, trees cannot be planted by
private land owners in the boulevard. Perhaps, the City could
start a program to plant trees in the boulevards. This will be
discussed further in the future.
Page 3
Special Parks Commission Minutes - 08/09/95
d'
e. The Meadows - drainage area
This is a very large area that is used for drainage. There cannot
be much done with it because it is a ponding area. A suggestion
was to dig it deeper so there was a pond there all the time, and
this would improve the appearance of the area. This was a good
example of land that should not be taken as park land.
Balboul and South Balboul - existing
Most of this park area is for drainage. There is a swing set for
playground equipment and one outdoor grill. There are no
immediate plana for adding equipment. This is also an example
of land that should not have been taken for park land.
Pathway - under construction
There were many comments regarding the large number of
people already using the pathway. The completion date is still
set for the first of September.
Bruce Thielen, Parke Chairman, summarized the tour by stating he hoped
the Commissioners would continue working together in the future planning
of the park system. Thielen thanked everyone for taking the time for o
attend the tour and suggested this be an annual event.
Respectfully submitted,
Wanda Kraemer
Development Services Technician
Page 4
POSSIBLE BUDGET ITEMS a as 0
t Project
1. Hockey rink boards at 4th Street
2. Meadow Oaks pathway completion
Cty Road 118 to Middid School/Pathway Ext
3. Meadow Oaks Oullot A
Parking and Paving Lot
Storage/Concession/Restroom Bldg,
4. Pave NSP parking lot (baseball fields)
5. Water Tower Site
6. Shade Tree
Totals 1996 Wure Comments I
$7,500.00
$30,000.00 Under Power lines I
$15,000.00 Extensions of 1995 pathway
r6.obo �
$39,000.00 $16,000.00 Priority/Fencing 1996
$13,000.00 $26,000.00 IlDivide over 3 vrs. - Park/pave lot
$10,000.00 $10,000.00 Amount will v&ry on hid . design
0 ? 11-ong Term NOW
0 Future Project/Comp Plan Idea
j $15,000.00 Pian tot blvd trees/internship Pri.
7lLVplteyba$Cnurt �d� uipri mt _1300-02j,,-440. _ LgzaUon ed ed ----------
8. Playground Equinmont/ADA Structures $20,000.00 Each Park Structure
9. Totals $49,300.00 $90,800.00
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Crr-n- 0 14-1955 1 41 NFC
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rNNorthwest Associated Consultants, Inc.
P C C O M N U N I T T PLANNING • DESIGN • MARKET RESEARCH
H.
Memorandum
TO: Monticello Park Commission
Jeff O'Neill
FROM: Stephen Griaman / Elizabeth Stockman
DATE: 14 August 1995
RE: Monticello - Park & Trail Plan Proposal
FILE: 802
At your request, we have prepared a listing of work program elements typically involved in the
preparation of a Park and Trail System Plan for you to consider when deciding whether the City
C should undertake completion of such a document. The attached list provides a derailed outline of
the types of things that may be addressed within a City's Park & Trail System Plan. The work
program elements described go above and beyond the information addressed as put of the
Comprehensive Plan, in which the recreation sysmn is a put of the larger community facilities
section.
The basic identification of park locations and summary of major park elements and their
pmblems/oppominities are generally addressed on more of a communitywide basis with in the
Comprehensive Plan but can be expanded significantly through the choice of some or all of the
tasks which have been identified. Since City Staff Itaa accumulated a significant amount of
Inventory documentation, the cost of the Park System Plan is lower than other similar projects
produced for other communities.
We have formuted the estimate to provide a cost for Plan tasks which will add organization to the
City's Park facilities and help program future additions to the system as the City grows. In
addition, the basic estimate would formulate concept plans for the River Mill and Klein Fauns
parks, based upon their functional roles In the overall system. The 'Additional Alternatives'
provide estimates for (1),additional inventory analysis, including existing park and trail facilities
layouts, and (2) update of the community survey information In a targeted madom sample which
could be utilized to test the community's desire for specific park system elements. The later
alternatives are not essential for the completion of the basic plan document.
C
5775 Wayzata Blvd. • Suite 555 • St. Louis Park. MN 55416 • (612) 595.9636•Fax. 595.9837
FUG -:4-1:55 :0:-2 vFC
Monticello Park & Trail Planning
Proposed Work Program Elements
old 77:. =Wr r. d,L 0+ r-
1.
1. Inventory:
1. Analysis of City Staffs detailed inventory of park elements summarized in chart format,
identifying numbers and conditions of existing elements
Altermrf ve L Preparation of individual park and trail property plans showing the
layout of costing elemenu
U. Community Survey:
1. Analyze the results of the mcem community survey and utilize the information to guide
the City in the improvement of existing parldirail areas and the planning or development
of future park/ftl areas. Paris and trail development in the community must reflect
residents' desires to ensure long term use and enjoyment.
Aitemadve 17 Conduct a targeted update of the survey for specific questions and
issues, utilizing a random sample surrey format,
Needs Assessment & Analysis:
1. Analyze individual parks and trail segments to identify those arras that are in need of
improved or expanded facilities, prepare a summary of issues
�^ 2. Classification of parks by size, service arra, and use characteristics (neighborhood or
L. community use/scale, paticlplayground status, etc.)
3. Classification of trails by location (on -street, off-street, grade -separated, etc.), size, and
purpose (mull -use, pedestrians only, wheeled users, etc.)
4. Identify potential park and trail opportunities based on the physical and/or community
resident inventory
Policy Plan:
I. Establish a series of policies to guide the governing bodies toward snaking decisions about
the recreational system including pluming, acquisition, development. purpose. design,
maintenance, and operation.
Reawtional Facilities Mastergiaa:
1. Establish a physical plan of the existing and proposed recreational elements
2. Summarize the proposed changes or additions to the txueational system, emphasizing why
and where things are needed
Recimittotuai Pla" & Destine:
1. Provide a guide for recreationalsystem planning and design which identifies things to
consider in the development of specific areas such as slope, composition, spatial values,
adjacent land uses and land owners, safety, economics, and long-term goals.
0
PUC^14-1995 :0:42 nPC 612 SSS 9637 P.a4.04
2. Develop park facilities concept plans for the River Mill and Klein Farms parks, based o0
rtheir assigned functional tole in the Monticello Park System.
Design Standards:
I. Develop a series of standards by which to follow in the development of recreational
elements including such things as minimum sizes, area capacities, supporting
infrastructure, levels of use, vehicular access, handicapped access, 3w:facing, and
landscaping.
bLplementation:
1. Discuss land acquisition opportunities and park dedication fee inventory/developer cost
analysis
2. Provide the basis for capital improvement plamting by outlining the priorities for park/trail
development
3. Outline options for Hording proposed projects
4. Discuss important recreational support projects such as community odnarionpadUtrid
signage, etc.
Cost for Basis Park Plan TU --t
(not including Alternatives I and II noted above) . S 4,050
LInventory Alternative I . . . . . . . . . . . . . . . . . . . . . S 1,350
Survey Alternative 11 . . . . . . . . . . . . . . . . . . . . . . S 1,280
Work Product
Ibis rsdmare is for the production of a separate Patty and 'hails Plan which would also serve as
an element to be integrated into the City's Comprehensive Phan. The estimate does not include
the additional costs of printing the final document, which would be dependent upon document
Imgth, quantity of copies requested, and the use of color. A separate estimate can be generated
for the cost of printing upon request.
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