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Parks Commission Agenda Packet 11-17-1993PARKS COMMISSION AGENDA f, Wednesday, November 17, 2993 - 4:30 p.m. Members: Dick Frie, Roger Carlson, Bruce Thielen, Fran Fair, Larry Nolan Staff: Jeff O'Neill, Roger Mack L Call to order. f Jt f S U P) r 2. Adopt agenda. r 3. Consideration of approval of minutes of the meeting held October 20, 1993. 4. Review proposal to integrate the NSP pathway into the city system (Jeff report). 5. Review plans for Bridge; Park grand opening scheduled for week of �~ December 27-Docember 31, 1993. %9'= .:� .h t, o , )cc k +�+rf oe 6. Status report pathway project (Jeff report>. 7. Other. ���"� — �, �'l ' �• °'" ooh Votp ,'�5 8. Adjourn. rJ 1 eOEi3t.v F�i7` </ncuC J� '10+) La �1 J'- 5 r/3 1 V, MINUTES REGULAR MEETING - MONTICELLO PARKS COMMISSION Wednesday, October 20, 1993 - 4:30 p.m. Members Present: Dick Frie, Larry Nolan, Bruce Thielen, Fran Fair, Roger Carlson Members Absent: None 1. Consideration of annrnval of the minutes of the meeting conducted Wednesday. September 8. 1993. After discussion, a motion was made by Fran Fair and seconded by Larry Nolan to approve the meeting minutes as submitted. Motion carried unanimously. 2. Review 4th Street and Bridee Park Winter Operation Plan and consider forwarding it, to the Citv Council for nooroval. O'Neill reviewed the proposed Winter Operation Plan as outlined in the meeting minutes from September 8, 1993. Mark Holmes and Mike Mitchell, representing the Youth Hockey Association, were present Following were suggested modifications to the Winter Operation Plan: 1. Overtime Pay. It was concluded that the plan should stress the importance of clearing snow from the ice surfaces soon after significant snowfall events. The plan should support authorization to have employees work overtime to assure timely removal of snow from skating areas. 2. Grand Onenina. it was the consensus that the grand opening of Bridge Park should occur during Christmas vacation. 3. Hnckev Association Pnrt.iciontion. During discussion, it was suggested that perhaps the Hockey Association would be interested in operating concessions at both tho 4th Street and the West Bridge Parks, and perhaps the Association would also he willing to provide supervision of the skating areas. The Hockey Association would be reimbursed for providing supervision of the skating areas in an amount equal to what the City would have otherwise paid to a part-time employee. Mark Holmes and Mike Mitchell indicated that they would brim; this idea to the Hockey Association for further review. 9'hey noted that there may not be enough time to get organized to fulfill such a commitment. Pago 1 Parks Commission Minutes - 10120193 O'Neill noted that he would include the possibility of the Hockey Association operating concessions and providing supervision at both rinks to the plan for Council review. This idea could be withdrawn if the Hockey Association finds that it is not able to make the necessary commitments. 4. It was suggested that a sign board posting the rules be erected at both 4th Street Park and Bridge Park outlining the do's and don'ts of proper ice rink behavior, 3. Review operation and maintenance of the NSP ballfields. Roger Pribyi of the Monticello Baseball Association presented Jeff O'Neill with a check in the amount of $1,000, which represents #2 of the 10 payments for the lights erected at the NSP ballfields. He requested that this check be presented to the City Council. At this point in the meeting, a general discussion onsued regarding operation and maintenance of the NSP ballfields. Representatives of the Softball Association were in attendance. Following are issues that were discussed: 1. Drainage. There was a concern that the proposed open shelter at the concession stand would create drainage problems on the field. 2. The group discussed the need for it dugout type area. Not an area that's simply fenced in, but an area separating teams and their coaches from parents. 3. The group also discussed the problems associated with foul bails entering bleacher areas. Roger Prihyl indicated that we have it major safety problem. A lady was hit last year. We would like a net over the bleacher area. After discussion, it was the consensus that a subcommittee needs to be forted for the purpose of identifying the improvements needed at the NSP softball field. Dick Frio suggested that a small group sit down together and identify what needs to he done. After discussion, it motion was made by Bruce Thielen and seconded by Fran Fair to appoint a baseball/softhall/parks commission subcommittee for the purpose of establishing an operations and maintenance plan for the facility as well as a 5 -year capital improvement plan. In addition, the group should identify scheduling issues and perhaps put together the annual Page 2 CParks Commission Minutes - 10/20/93 x schedule. Me bership yynn the committee should include Roger Mack from City staff, I Qll-©V from the Parks Commission, and representatives from the Monticello Baseball Association, Softball Associationo . It was concluded that the subcommittee should convene prior to the first of the year. Consider establishing 4 p.m. as the regular meeting time for the Parks Commission. O'Neill requested that the Parks Commission seriously consider making 4 p.m. the regular meeting time of the Parks Commission rather than 7 p.m. State law requires that the City provide notice to the newspaper when regular meeting dates or times are changed. Due to the fact that most of our meetings are held at 4 p.m., it may make sense to make this our regular meeting time, thereby avoiding the paperwork associated with notifying the newspaper and others that the meeting has been rescheduled to 4 p.m. After discussion, a motion was made by Bruce Thielen and seconded by C Fran Fair to change the regular meeting time from 7 p.m. to 4:30 p.m. Motion carried unanimously. Review tentative nlnns for residential development of the 11ohert Krauthauer mmvert.v. Assistant Administrator O'Neill informed the Parks Commission that Robert Krautbauer is considering residential development of his 72 -acre land area. O'Neill noted that Krautbauer requests that the Parks Commission review the need for parks in Lite vicinity and identify general goals for park development at the Krautbaucr site. This information will be used as Krauthauer moves forward to prepare his subdivision design. The general consensus of the Parks Commission regarding this topic is as follows: According to the pathway plan, it is necessary to provide on enst/west pathway through the development area. The trail can either be an off-rond, 8 -ft bituminous pathway, or it can be incorporated into the internal roadway system. If the trail is an 8 -ft, off-road bituminous pathway that extends between properties, perhaps it is possible that the area encompassed by the trail can be used as a credit against the total park dedication requirement. If, however, the pathway is integrated into the existing road system, then it will be necessary that the park area provided with this plat meet the minimum requirement of 10% land area dedication. Page 3 Parks Commission Minutes - 10/20/93 The precise location of the park area was not identified; however, the area identified on the initial sketch plan appeared satisfactory. The size of the park area will depend on the credit granted through provision of off-road paths. It was concluded that the park area should be designed to provide for multi - uses, including active sports such as baseball, softball, soccer, etc., and also include an area sufficient for sliding and outside skating. Pians could also include development of a warming house. As with every new park, the plan should show at least two sides of the park adjacent to a public right-of-way. The park area should be graded to a condition that makes it immediately developable. All areas accepted through park dedication must be usable. No wetland, low land, or pond areas will be accepted as part of the park dedication requirement. The concept of developing a passive park area as a buffer between the freeway exit ramp and the residential area was discussed. The Parks Commission recommended that this concept be explored further, that t perhaps in exchange for additional park area, the City would grant a higher density residential development on the north side of the entrance from County Road 75. 6. Review City E:neineer uadalc on the 1STEA Pathway Prniect. Dick Frie reviewed the letter submitted by the City Engineer, which provided it rough schedule of events leading to ground breaking. Mark Bergeson from Big lake Township was present to provide his views on the trail plan. Bergeson was concerned about parking on River Street being in conflict with users of the class III trail along River Street. It was the consensus of the Parks Commission that, in general, parking rarely occurs nn River Street. There is probably not a need to ban parking; however, if parking/trail use did become a problem, perhaps parking on River Street could he limited. There being no further discussion, meeting was adjourned. Jeff O'Neill CAssistant Administrator Page 4 f PARKS COMMISSION AGENDA l Wednesday, November 17.1993 - 4:30 p.m. Members: Dick Fric, Roger Carlson. Bruce Thielen, Fran Fair, Larry Nolan Staff: Jeff O'Neill, Roger Mack 1. Call to order. 2. Adopt agenda. 3. Consideration of approval of minutes of the meeting held October 20, 1993. 4. Review proposal w integrate the NSP pathway into the city system (Jeff j reports. 5. Review plans for Bridge Park grand opening scheduled for week of Decemher'L7-Decemher 31, 1993. 6. Status report - pathwoy project (Jeff report). 7. Other. B & Adjourn.