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City Council Agenda Packet 06-08-1981. % \ AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL June 8, 1981 - 7:30 P.M. Mayor: Arve Grimsmo Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White . Meeting to be taped. Citizens Comments. 1. Consideration of an Approval of Monticello Firemen's Relief Association. 2. Consideration of Approval of Plans and Specifications for 1981-1 Improvement Project. 3. Consideration of Authorization of Plans and Specifications and Advertising of Bids for Seal Coating. 4. Consideration of Ordinance Amendment Relative to Water Service Line Pepairs. 5. Consideration of Change Orders #9 and #10 un the Wastewater Treatment Contract with Paul A. Laurence Company. G. Approval of Minutes. Unfinished Business New Business Q ', Council Agenda - 6/8/81 AGENDA SUPPLEMENT 1. Consideration of an Approval of Monticello €ireman's Relief Association Hy -laws Amendments. PURPOSE: To consider the following two amendments proposed by the Monticello Firemen's Relief Association: Vesting - Change would allow vesting after reaching ten years of service and fifty years of age. Increase in retirement benefits from $300.00 to $600.00 a year of active service. Currently, there is no vesting provided in the by-laws of the relief association. If this amendment were approved, any member who retires early after serving ten or more years of service with the Monticello Fire Department would receive a proportionate share of the normal ' retirement upon reaching the age of fifty. if a person would serve ,? db more than ten years and still had notreached the age of fifty, this r vested interest would be paid upon reaching such an age. According to the by-laws, a copy of which is enclosed, Article 8, Section 5, ot. would provide that a member who has served ten years would have a �3 sixty percent vested interest and any member serving more than ten If years would pickup an additional four percent for each year until i, full vesting tock place after twenty years of service. The provision N as it is proposed in the Monticello Firemen's Relief Association by- u laws is consistent and can be allowed according to Minnnesota State i� Statutes. It should he pointed out, unlike the increase in the 1' retirement benefits itself, thin provision will not cause any increase r - of taxes. Currently, the Monticello Firemen's Relief Association has retirement benefits of $300.00 per year and the proposed amendment would increase this to $600.00 per year. The latest increases that took place were on Juno 9, 1975, when the increase went from $100.00 per year of service to $200.00 a year for service and on April 25, 1977, another increase set the amount at $300.00 a year for service. There is a computation required each year to determine if any muni- cipal support is necessary to make the relief associate's retire- ment fund actuarially sound. In the case of the City of Monticello's Firemen's Relief Association Fund, there was sufficient revenue from State Aid and interest earned on investment that did not require a levy on the part of the city. However, if this retirement benefit increase is granted, it will be neceosary for the City of Monticello to levy $9,014.00 in 1982. According to the computations, the Council Agenda - 6/8/81 retirement benefit could increase from $300.00 to $450.00 without requiring a city levy, but the increase to $600.00 would require the levy indicated. It should be pointed out that in accordance with our agreement with Monticello Township, approximately 20 per- cent of the required $9,014.00 levy, if the by-law change is ry approved, would be picked up by the Monticello Township. I did check with same of the surrounding communities and their retirement benefits are as follows: Big Lake - $300.00 per year Sartell - $335.00 per year Sauk Rapids - $850-00 per year Buffalo - $400.00 per year (apparently there is a proposal to increase this to 5500.00 per year) Elk River - $300.00 per year Additionally, I have enclosed a list of the members of the Monticello Firemen's Relief Association indicating their number of years and the N proposed benefits if the change were approved. As indicated, although V the Township of Monticello does not have to approve by -low changes, it is necessary to get approval from Monticello Township since there will be an increase in financial obligations on their part required in 1982. POSSIBLE ACTION: Consideration of approval of by-law amendments for the Monticello Firemen's Relief Association. REFERENCES: A list of members of the Monticello Firemen's Relief Association indicating number of years and their benefit retirement if the change is approved and a copy of the entire by-laws (it should he noted that these by-laws indicate the vesting provision but do not indicate an increase in retirement benefits and this will have to be changed accordingly)• 2. Consideration of Approval of Plans and Specifications for 1981-1 Improvement Project. PURPOSE: At our last meeting, the City Council approved the propera- tion of plans and specifications for this project. The schedule calla for approval of the Plano and specifications at Monday night's meeting, bid letting by June 19, and award of a contract at the City Council's regular meeting on June 22, 1981. - 2 - Council Agenda - 6/8/81 .� For your information, the 1981-1 Improvement Project involves the extension of sewer, water, storm -water drainage, and street improvements to a portion of the Meadows Subdivision plat and a portion of West River Street. POSSIBLE ACTION: Consideration of approval of plans and specifi- cations for the 1981-1 Improvement Project. REFERENCES: John Badalich will have the plans and specifications available at Monday night's meeting. Consideration of Authorization of Preparation of Plans and Specifi- cations and Advertisinq of Bids for Seal Coatinq. PURPOSE,: To authorize our Public Works Director, John Simola, to prepare plans and specifications and advertising of bids to seal coat the following areas in 1981: Anders Wilhelm Estates Balboul Estates All streets north of the freeway to the railroad tracks west of Pine to Elm Street. South Cedar Street (side street by the Silver Fox Motel) John Simola has prepared a summary on this item which is enclosed. For your information he has also prepared a plan for the yearn 1981 through 1986 showing what streets would be done in those years. For your information, we had discussed seal coating an part of our 1980 budget and it was decided that the city could use reserve funds for this rather than any levy tax in 1981. For your informa- tion, this was also included in the preliminary capitol improvement program for the caning five years that was presented earlier to the City Council. According to John Simple, the life of seal coating should be approxi- mately nix to nine, years. Variations will occur because of traffic and weather conditions, however, this is a guideline. Because of the investment the City of Monticello has in its streets similiar to that investment that it has in its sewer and water, a maintenance program of this type to encouraged. In order to allow for this project to be done in 1981, it will be necessary for the council to authorize John Simola to prepare plans and specifications and awarding of a contract once bids have boon received. - 3 - Council Agenda - 6/8/81 POSSIBLE ACTION: Consideration of a motion to authorize John Simola to prepare plans and specifications for the 1981 street maintenance program as indicated above with any revisions and advertising for bids. REFERENCES: A summary of seal coating program prepared by John Simola and a comprehensive street maintenance program for 1961 through 1.986 and a preliminary capitol improvement program for the street fund 1981 through 1985. 4. Consideration of Ordinance Amendment Relative to Water Service Line Repairs. PURPOSE: To consider an amendment to clarify the City of Monticello's amendment relative to liability for repairs on water service lines. Currently, the City of Monticello has an ordinance 7-2-12 which reads as follows: LIABILITY FOR REPAIRS: After the initial connection has been made to the curb stop or the sewer lead the applicant, owner, or the occupant or user of such premises shall be liable for all repairs required to any water line on the owners premises or any sanitary or storm -sewer lines necessary for connection of the premises to the street main, including any necessary street repairs. This conflicts with 7-2-14 which reads as follows: CITY NOT LIABLE: The city shall not be hold liable at any time for any deficiency of failure in the supply of water to the cus- tomer whether the same be occasioned by shutting off the water for repairs or connections or for any causo whatever. The problem is that the policy of the city as previously approved by the City Council on February 27, 1978, indicates that the property owner would be responsible for all repairs to a water service line. For example, when there is a frozen water line, it is the responsi- bility of the property owner for his own service connection. Thia does not exclude the City of Monticello from liability when the repair work is necessary on the main line. In order that the two above conflicting ordinances may be resolved, I suggest that 7-2-12 bi amended as follows, LIABILITY FOR REPAIRS, After the initial connection has been made to the curb atop or the newer lead the applicant, owner or the occupant or user of such premises shall be liable for all repairs required to any water, sanitary or otonn sower linos necessary for connection of the premises to tho street main, including any nocescary atroot repairs. - 4 - Council Agenda - 6/8/81 For your information, there is no particular problem at this time �_. that has occurred with this ordinance but this amendment would make the ordinance consistent with our policy. John Simola noted this conflict within our ordinance. Furthermore, it should be mentioned that possibly there may be a time that the city could be responsible for a water service line due to negligence on its part and obviously the city would be responsible. However, in those cases action could be taken by the council to pay the appropriate repairs. POSSIBLE ACTION: Consideration of amending the ordinance to clarify liability for repairs on water service lines. 5. Consideration of Change Orders 09 and #10 on the wastewater Treatment Contract with Paul A. Laurence Company. PURPOSE: To consider change orders b9 and #10 for an additional $2;801.82 and $1,550 respectively, to cover the following: Installation of 266.86 tons of crushed rock foundation material for interceptor sewer excavation stabilization. Removal of existing sludge drying beds to facilitate relocation of existing maintenance garage and provide necessary excavation backfill and compaction to grade. Further documentation is enclosed. POSSIBLE ACTION: Consideration of a motion to change orders 49 and #10 for a total of $6,351.82 with the Paul A. Laurence Company. REFERENCES: Enclosures relating to change orders. / 5 - C January 1, 1981 MONTICELLO FIRE.DEPARTMENT RETIREMENT Month & Year Joined Accrued Name Date Joined Retirement Fund Liability Willard Anderson March, 1948' January, 1952 21.OQ0 Dave Bitrer v April, 1970 6,420 Charles Christianson ✓ Marrh, 194 Januarv, 1952 21,000 Grey Dahlheimer Fehmary. 1978 2,On4 Donald Dorf _ June, 1964 11,064 Scutt Dounlas ri March, 1976 2,952 Ted Farnam — Mardi. 1973 4,560 Willard Farnick ke June, 1972 5,148 Marn Flicker _ KI a,,% 1975 2,952 1Voodv Kcfland r _ July, 1974 3,456 Gene Jenson July, 1966 8,568 Paul Klein .- Juno, 195'1 15,000 William Klein ✓ Juni, 1972 5,148 Dave Knurl e% Apil, 1970 6420 Wayne I.aBree ✓ Mav, 1977 2,460 Kenneth Lassen •. Aaqust, 1962 12,000 Geu+ge Licfert ✓ Marv. 1963 12,000 sn,:i Gordon Link ,A s(1r2) Much, _1948 �'1 .l,muary, 1952 17,400 Tuin Link v M,n�, 1977 2,460 Jim Maunto ✓ Jun': 19;;8 15,000 Jay Mouoll ✓ May. 1975 2,952 Duuq Pin r Play, 1963 1.2,000 Lce Tftmnell r March, 1946 Janurry, 1952 7.2,200 _M,uk Wallen'. May. 1977 2,460 .A Jerry Nein ,. Occomber, 1979 1,140 M. Johnson 1 1980 744 MONTICELLO RELIEF I ASSOCIATION ARTICLE I MEMBERSHIP Section 1. Any regular active member of the Monticullo Fire Department who is under 37 years of age shall be eligible to apply for membership in this association. Section 2 Written application, accompanied by an application fee of $10.00 may be made at any regular or special meeting of the board of trustees, and then laid war for one month for consideration. During this time. the ooard of trustees shall conduct an investigation to determine if the applicant, due to some medically determinable physical or mental impairment or conditinn, would constitute lot the association a predictable and unwarranted risk of liability for benefits at an ago earlier than the minimum age specified for receipt of a service pension. If no suvh impairment or condition exists. the board of trustees shall appoint the applicant to membership in the association. If the application is not approved, the application fee shall be returned to that applicant. Section 3. Resignation from the Monticello Fire Department or moving from Monticello to take up residerxe elsewhere, shall terminate the membership of the member so resigning, etpelled or removing; provided, however, that any member who has served for at least the minimum number of years required by Article VIII of these bylaws for vesting of pension rights as an active member of the Monticello Fire Department shall retain membership in this suoryation, regard• less of resignation, eepultion or removal, subject to payment of dues and such other rtgulmiom which may be from time to time imposed. Section a, Each member shall pay to the association annual dues of $5.00, Payable on on before the date of the annual meeting of each year. Section 5. Any member o1 the association who fails to pay the dues within 30 days o1 the time when such payment was due, slants suspanded from mombot• ship and forfeits all rights and benefits thereunder by such nonpayment without any action by the association, or any officer thereof. Semon G. Any member who shall, in the opinion o1 a majority of the board of trustees, fraudulently claim benefits from, or defraud or attempt to defraud the association in any way, shall be tusponded from membership by the board, and shall fonfaii all further right to benefits from the association. Section 7. Any susponded number can only be reinstated upon his appli. cation therefor In writing, prnented at a regular or spocial resealing of the associ• atiorl accompanied by a was of money equal to what he would have leen required to pay to the associatlon during the period of suspension had he not been suspended, plus a reinstatement fee of 11170.00, upon the favorable vote of 7/3 of the memben present end voting at such meeting. It the application for reinstatement is rejected, the money accompanying the tomo shall be returned to the applicant. ARTICLE II BOARD OF TRUSTEES Section 1. The board of trustees shall be composed of the follow inq: a President, a Vice President, a Secretary, a Treasurer and 2 general trustees, each of whom shall be elected for a term as specified in this Article, or until his successor has been elected and qualified, at the annual meeting of the association from its members, and the statutory ex officio truslem; the Chief of the Monticello Fire Department, the Mayor and the Clerk of the Citv of Monimallo. Section 2. At the fust election followmq she adoption of these bylaws, the 2 general buster, shall be elected lot terms of one year; the President and the Tredswer shall be elected for terms of two years; and the Vice President and the Secretary shall be elected for terms of three years Thereafter, at Thar,, respective terms of off¢, e.pire, two inflict, or general trustees shall be elected !fit three year terms at each annual meeting If a vacancy (other than a .arancy caused by removal for cause of an officer or trustee) occur; during the term of office of any officer of general trustee, the remaining member of the board of trustees shall elect a member of the association to same for the uhetpirrd term of the vacated position. Section 3. A general trustee or officer may be removed for cause. Cause for removal shall include, but shall not be hmrmd to, the breach of the (Julies as set forth in Articles II and III of mese bylaws. One or more of the trustees or officers may be removed at a meeting of the membership which is called lot that purpose by a 213 vote of those present and voting as such meeting. Notice of the matting at which removal is to be considered shall be given to each member and shall include the purpose of the me.chng The general trrst.r or officer shell be furnished with a statement of ins particuldi Charges at Jc,e;J 5 (Says before the meeting is to tie held. At the rneebng, the general trustee or ollicer shall be given an opportunity to he fully heard as to each charge. It a general trunee or officer is removed, his reltlaeem,e• shall be elected at the same meeting, and such replacement shall serve out the uneepired term of the removed general trustee or officer. Section a, II Nall Ira the duly of Iht finale of Iruttecs 10 males•, mM) and plans for the sale a ❑1 pinfrlable investment of the unapprnprialid funds or the artwiefion, and whenever IO,Int or rrivr•llrn,•l Il are orad,, to inveslrgale ant peas upon the securities filleted and t0 attend to the drawing andr.. eCution of Ind ecomuary papers. The board shall order an audit of Ihrr IIVuII ural ILCmrnis of The Screlary and the treasurer annually, according IO law. and shall submn a written report of the condition of the association to the niemben at she annual meeting Section g. The investment of the funds of the association Moll be in the e veli...... COntmf of the board Of trustees, in conformance with 1pto statutes. Section B. The members Of the tward shall act as tiusleel wrlh a fiduciary OblrOdlon 10 thrt members Of file —1 Idhfin, 10 the City of %iontieell0, and to the Stale of Mmntnma, ARTICLE III DUTIES OF OFFICERS Section 1. It shall be the duty of the President to attend and to preside at all meetings of the association and of the board of trustees. He shall enforce the due observance of the Articles of Incorporation and the bylaws and see that the officers properly perform the dunes assigned to them. He shall sign all checks issued by the Treasurer and all other papers which require his signature. He shall be a member of all committees except the aid committee and he shall exercise careful supervision over the affairs of the association. He shall receive such salary as may be fixed from time to time by the board of trustees, subject to approval of the association, and payable from the Special Fund of tho association. Section 2. It shall be the duty of the Vice President to perform the duties of the President in his absence. In the absences of both the President and the Vico President, it shall be the duty of the association to elect a President Pro Tem, who shall perform the duties incident to the office. Section 3. II shall be the duty of the Secretary to keep a true and accurate record of the procetnlbig of all meetings of the association and of the board of trustees. He shall keep a correct record of all amendments, alterations and arld,- tions to the Articles of Incorporation or the bylaws in a separate book from the minute books of the association. He shall cause due notice of ail special meetings of the association and of the board of trustees to be given. He shall receive all moneys due the association and pay the same over to the Treasurer, taking a ieeoipt for the same, and failing to do so, he msy lin Impeached and expelled from the association. He shall keep a roll of membership. with the date of joining, negisnation, discharge, leaves of absence, dues and anessmenn paid and relief or pensions furnished. His books shall at all times be open to inspection by the board of trustees. Prior to entering upon the duties of his office, he shall give a bond in such amount and with such sureties as may be required and approved by the board of trustees, conditioned upon the faithful dncharge of his trusts and the full performance of the duties of his office. Such bond will be paid for from the Special Fund of the association. He shall sign all orders for payment issued to the Treasurer, and jointly with the Treasurer, prepare and file all reports and statement-. required by low. He shall receive such salary as may be fixed from time to time by the board of trustees, subject to approval of the association, and payable from the Special Fund of the association. Section 0. It shall be the duty of the Treasurer to receive from the Save• lary all funds belonging to ilia association and hold them subject to the order of the President and countersigned by the Secretary. He shall keep separate and dis• tinct accounts of the Spoeial and General Funds, and shall prepare and present to the board of trustees a full and detailed statement of the assets and liabilities of each fund at each meeting of the board of trustees, and prior to the annual meet, ing of the association, Failing In his obligations, he may be impeached and "palled from the association. He shall deliver to his successor in office, or to any commit. tee appointed by the board of trustees to receive the same, all moneys, books, papers and other items penaining to his office immediately upon the expiration of his term of office. Prior to entering upon the duties of his office, he shall give a bond in such amount and with such sureties as may be required and approved by the board of trustees, conditioned upon the faithful discharge of his trust and the faithful performance of the duties of his office. to be paid for from the Special Fund of the association. Jointly with the Secretary, tie shall prepare and lila all reports and statements rnquired by law. He shall receive such salary as may be fixed by the board of trustees from lima to time, subject to approval of the assn, eialion, and payable from the Special Fund of the association. K Section 5. There shall be an Aid Committee, composed of mi, Vice Presi. dent and two other members o1 the assOaatron, who may or may not be members of the board of trustees, appointed by the President. The Vice President shall be the chairman of this committee. The duty o1 the committee shall bu to make provisions for assistance to be rendered to each sick or disabled member, and to the surviviros of any deceased member. ARTICLE IV MEETINGS Section 1. The annual meeting of the association, for the election of officers and trustees, and other business, shall be held on the second Monday of January in each year. It such day falls on a holiday, the annual meeting Mall be held on the next following Tuesday. Section 2. The board of trustees shall meet at least 4 times during each year. (Minimum o1 41 Section 3. Special meeting of the association or of the board of uusion may be called by the President, Or 2 members of the board of trustees, and shall also be called upon written request of 0 or more member o1 the attocialion. Members or trustees shall be notified by the Secretary of such special merungs, and the oblect Of the meeting Mall be contained in such notice. Section 4. A majority of the board o1 trustees then in office, and 40% of the members of the association shell constitute quorums for the transaction of business at their respective meetings. Less than a quorum may adjourn a mreting to a future lime, which the Secretary Mall make known to the affected members. Section 5. All reports and resolutions Mall be sumined in writing and no report Mall be accepted unless it is the report of a majority of a eommmeu, pro vided, however, that a minority shall be permitted to prment its views in writing, Section 5. All meetings thall 1e conducted according to Robert's Rules of Order, as revised. Section 7. The Order of Business shall be: 1. Call to Order 2, Roll fall 3, Reading of minutes of previous meeting 4. Reading of reports and minutes of board of trustees' meetings 5. Reports of officers 0. Propositions for membership 7. Reports of special committees B. Unfinished bwsinats B. Election of officers of trustees lannual meeting) 10. New buslneis 11. Adjournment ARTICLE V FUNDS Section,. The funds received by this association from dues, fines, applica tion fees, entertainments acid other miscellaneous sources :hall be kept in the General Fund of the assol on the hooks of the Secretary end the Treasure•, and may be disbursed for anv purpose reasonably related to the welfare of the association or its members, as authorized by a majority of the members present and voting at any annual or special meeting of the members. Section 2. All funds received by the association from any tax sources, and all funds or property donated or granted to the association for the benefit of this fund shall be kept in a Special Fund on the books of the Secretary and the Tl urer and shall not be disbursed for any purpose except those specifically authorized by law. Section 3. No disbursement of funds of this association shall be made crept by checks drawn by the Treasurer and countersigned by the President. Except when issued for salaries, pensions and other liked changes, the exact amount of which has previously been determined and authorized by the board at tiustaes for thu members, in case of disbunemuots from the General Ful no crl shall tie issued until the claim to which it recut s has been approver by :he brard of trustees. Section 4. All money belonging to this association shall be deposited to the credit of this association in such banks, trust companies, savings and loan associ. atiom or other depositories as the board of trustees may designate. ARTICLE VI APPLICATION FOR BENEFITS Section 1, All applicahom for relief or pension benefits shaft he made in writing on forms furnished by the Secretary. Section 2. All JPPlicdlions lot disability honefits shall be submitted to the board of trustees at a regular or special meeting of the board. The application shall be accompanied by a certificate from the attending physician or wrgeon ser ting forth the nature of the illness or injury, the cause and duration thereol, the length of time the applicant has been unable to perform any of the duties can. nocted with his rogular occupation and those of a firefighter, and an intimate of the time at which the applicant will be able to return to his regular occupation and 10 port( rm the duties of a firelighter. Section 3. All applications for pensions shell be submitted to the board of trustees at a regular or special meeting of the boazd. Applications shall be verified by an oath of the applicant and shall state the age of the applicant, the period for Periods) of service in and the date of retirement from active duty in the Monticello Fire Deportment, the length of time he has been a member of the association, and such other information as the board of trustees may ierluife. Section 4. No benefits or pensions Mall be paid until the application there. for hes been approvotl by a majority veto of the board of trustees. Decisions of the board shall be final as to the payment of such benefits or pensions. No other benefits shall be paid to or on behalf of any member who has reenived a service pension. Section 8. For Pufposas of computing benefits of pensions payable under Articles VII and VIII, a "year of service" Mill be defined as a period of 12 full months of arrive duty in the Monticello Fire Department, beginning on the deb when the me mbar became an active firelighter in said Fire DePertmant. It a member'$ period of active service has not been continuous, parts of years MM be added together to compute hill veers, ARTICLE VII SICK AND DISABILITY BENEFITS Section 1. it a member of this association shall become totally and plana. nently disabled, to the extent that a physician or surgeon acceptable to the board of trustees &hail certify that such disability will permanemly prevent said member from performing his duties in the Monticello Fire Department, the association shall pay to such member the sum of 5300.00 for earls year that he served as an octive member of the Monticello Fire Detsartment. If a member who has received such a disability pension should subsequently recover and return to active duty in the Monticello Fire Department. any amount paid to him as a disability tension shall be deducted from his service pension. Section 2. When a member it hospitalised for three days, or less. a paymem of $100,00 shall be made to him and with tour or more days of hospitalization a lump sum of $200.00 with a maximum of 5200.00 per any one year. ARTICLE Vlll DEATH BENEFITS AND PENSIONS Section 1. upon the death of any member of the association who it in good standing at the lime of his death, the association thall pay to the surviving spouse, if any, and if there is no surviving spouse, to surviving thrid or children, if any, and it no dd)d or children survive, to the estate of such deceased member, the sum of 534000 tot each year that he served as an active member of the Mnnticelto Fire Department. Section 2. The association Mali pay to each rnamber who Shall have semen as an active firelighter in the Monticello Fire Department for a period of 70 years or more prior to his resignation from said Fire Department, and he has rendnad the age of 50 yeah or more, and who has been a member of the association for at least 10 Years, the sum of 5300.00 lot each year that he served as an attire member of said Fire Dopamerint, Section 3. A member of the association who shall have served in the Monti- cello Fire Department tot in least 20 years, but has not readied the age of 50 may retire from said Fite Department and be placod on the defrtrittt prmuon to When he teaches Ihn age of 50 years, and provided that at that time he has boon a member of the association lot at least 10 years, upon application therefor he Mall be paid the tum of 5300.00 tot each yorf that he tamed as an active fmtlighter in the Monticello Fire Department. Outing the limn that a member n on the delertod pension roll, he %hail continue to pay his dues. and ha will not be eligible to rerenre any o1 the benulits provided tot in Article VH. Section 0. No less than 30 days before becoming eligible to receive a lump tum pomton, a member of this association may masa an irrevocable election Not such pension shall be paid to him in a number of annual installments. it the mem. bet who has made Such an election dies before all of his pension has boon paid to him, any amount thereof tantaining unpaid at ilia time of his death Shall be paid to hit nomad beneficiary, and it no beneficiary has boon named, to his Surviving spouse, child or chitdron, or estate. Sacuon S. It a member shall have served for more then W years, but lass than 20 yeas, as an active firefightor in the Monticello Fire Department, he may retire from said Fire Department and be placed on the early vested pension toll. When he reaches the age of 50 Years, and provlded that at that time he has been e member of the etsoration for at least 10 years, he shall upon application there- for. be paid in the following manner: (a) For active duty of more than 10 years, but less than i i years, 60% of the amount per year of service which would have been earned, had the member served for 20 years or more; (b) For active duty o1 more than 11 years, but less than 20 years, 4% of the amount per year of service which would have boon earned, had the member served for 20 years or more, shell be added to all years of service for each addi- tional year of service between i i and 20 yeah. (c) During the time that any member is on the early vested pension roll, he shelf continue to pay his dues, and he will not be eligible to receive env of the benefits provided for in Article VII. pensions payable to members on the early vested pension roll shelf be based on the amount payable per year of service in effect at the time of such early retirement. ARTICLE IX AMENDMENTS Section 1. The bylaws of this association may be amended at any regular or special meeting of the association by a favorable vote of 213 of the members present and voting provided that a quorum is present; and provided further that notice of any proposed amendment or amendments than be given bV leading the same at a regular or special meeting not more than 31 days neat proeoding the date upon which such amendment Or amendments aro to be acted upon, and that a notice be mailed to each member at his last known address not less than 10 days prior to such moeting; and provided further, that if such amendment or arnend- menta than change the amount of benefits or pensions, approval of the City Council of Monticello must be obtained before such change may take WOO. tSEAL COATING As part of a comprehensive street maintenance program, we have developed a proposed schedule for seal coating. A copy of the schedule is enclosed for your review. The layout is such that we average approximately 55,000 square yeards per year at an anticipated cost of $28,200.00 per year (as per 5 year capitol improvement program). A seal coat is the final application placed on asphalt surfacing. It is a toLyh wearing surface that must carry the traffic yet be supported by the base and subsoil. As time passes, all bitumi- nous pavements suffer from the effects of weathering. They can become dry, brittle, pitted and shrink, leading to a general breakdown of the surface. If too much time is allowed to pass before the application of a seal coat, its full value cannot be utilized. A seal coat cannot repair a weathered, broken street, but used correctly it can add years to the life of a bituminous street by providing a new wearing surface and sealing in the oil which allows the mat to remain flexible. A seal coating program is expensive, but the investment in our existing streets is far greater and should be protected as to give the longest possible life. John Simola Public works Director C M COMPREHENSIVE STREET MAIIITENNICF PROGRAM 1981 - Anders Wilhelm, Balboul. All Streets north of the Freeway to the Railroad tracks west of Pine to Flm Street, South Cedar Street, Thomas Park Drive and Chelsea Road . . . . . . . . 56,221 sq.yds. 1982 - All streets from Broadway to the Railroad tracks west of Pine Street to Chestnut Street, Oakview Circle, Matthew Circle and Craig Lane 54,865 sq.yds. 1983 - All streets North of Broadway from Chestnut Street to Dayton Street and Hart Boulevard 58,177 sq.yd:;. 1984 - All Streets from Broadway to the Railroad tracks East of Pine to Washington Street and South Cedar Street . . . . . . . . 53,510 sq.yds. 1985 - Country Club and Yampa Estates - Lauring Hillside, indus- trial Drive, Dundan Road, Part of Chelsea Road, Sandberg South, Riverside Circle 66,176 sq.yds. 1986 - Nionissippi Drive and all Strerts west of Chestnut and North of Broadway 49,446 sq.yds. 3 CAPITAL IMPROVEMENT PROGRAM POSSIBLE EXPENDITURES 1931 - 1985 ITEMS OVER S5,000 1981 1982 1983 1984 1985 STREET FUND Dump Truck S 16,000 Sealcoating Areas 28,200 S 23,200 S 28,200 S 28,200 S 28,200 Coasauter Parking Lot 30,000 40' x 80' Pole Barn Building-`$FFloor 8 '$ Insulated S 20,000 Pickup Truck 7,000 Paploader (repla_e Unit t4 H-55) (see Tree Fund for balance) 35,000 Sander (replace Unit 51) Truck (replace Unit 0 Chet. truck) Pickin truck (replace Unit E5) Maintenance Building Addition b extra bay Truck (replace Unit 42 '75 lnt'l truck) STREET FUND TOTAL PARK FUND Landscaping b Structures Replace Playground Equipment (Bridge 6 4th Street Parks) Replace Playground Equipment (Hillcrest Pari. 6 Add. Equip.) Additional Tractor/Mower PARK FUND TOTAL TREE FUND Payloaeer (replace Unit €4 H-65) (see Street Fund for balance) FIRE FUND Additior, to Fire Hall - 1,600 square feet Paint 6 Install Cabinets - '64 Pumper Tank Truck Equipment Van FIRE FUND TOTAL S 5,000 23,000 S 6,000 50,000 S 16,000 S 74,200 S 50,200 S 56,200 S 84,200 S 44,200 S 51OGO S 5,000 S 5,000 S 5,000 6,000 5,000 5,500 _ S -0- $ 5,000 S 16,500 S 5,000 S 10,000 S -0- S 15,000 S -0- S _0__ S --0- 0_6,000 6.000 $ 42,500 12,000 S -0- S 86,000 $ 54,500 S -0- S -0- � 1 ( CONTRACT CHANGE ORDER .a.i Mi )aaoellas uetl awMlatl ORA-SCHEJEH MAVERON Js ASSOCIATES, INC,dr 6,0+ Dr ,IDDI CoNs.l+ants ,+C sartWlnl MIhwA.IiVIT1lyMirME., .&,wh&WI)m+nd).aeel,Tw ]iGWa I troctorPaul A. Laurence Co. Change order loo. 9 Add,n, P.O. Box 1267 - 10000 Hwy. 55 West Field Modif, No. 15 6 15 Rev. Minneapolis, MN 55440 project tu. 068-2748.01 Job Location Monticello, MN EPA aroo Mo. 0270855-03 In accordance with tM lanai of your contract doted November 20 1980 _ .,in =ity of Monticello Owner For WWTP Upgrading b Appt. work To, ere hereby repuested to Comply with the foitewond Change, tree tna contract Olen, and IpOcificatlons: Eescrlpt ion and Justification: • Refer to Field Modif /15 &(Atteched) 15 Rev. Removal of existing sludge dryinq beds to facilitate relocation of existing, naintenance garage. Provide necessary excavation, backfill and compaction : > grade Breakdown of Costs this Change Order: Equi Oramprofit 6 OoorRood $825.00 I $651.16 1$73.84 Annunt of Original Contract: $ 4 ,704,000.00 ICantrorf Thr. C.O. ♦8 Total Addition Total C+aduct 4,724,738.25 $1550.00 Total Add Total Dod.ct $1550.0• 1 11 trno: Cantron Thr. This C.O. 09 $4,726,288.25 Original Contingencies (31) $141,200.00 Irrt Rena lni ng Cont. Thru C.O. f8 Add This C.O. i Ow.ct This C.O. Cant in9an tin $120,461.75 $1550.00 11` s Thera will be an artanliton of 0 days for completion. The date of the complatIon ofntran .as Sept. 24 1982 and no. ani be Sept. 24 , 1082 . P►�iJ t �P' •d�i,FDitr .-u Co 7 - Accepted by ,y 4Y /ItC.(taJty � IA. - Dat• $10.00 Jr �'C% ifl yo:;Iz� f L- Q �•.cuewanded by pate 6i had 5711 sb� ['Vines, A(pro•ed by Owner Dots slared r Paul A. Laurence Company GENERAL CONTRACTORS P O. So. 1267 10.000 N,phrey 55 west M,nne$P0hZ, MN 55440 Totellhone 612/546-6911 TL%290700 May 4, 1981 Orr-Schelen-Mayeron & Assoc., Inc. 2021 Fast Hennepin Avenue Suite #238 Minneapolis, 11N 55413 Attn: Mr. Gerry Corrick - - I RECEIVED ORR SCHEICN N,41ER0Ni ASSOC. n COMM. la �7yr, MAYO 8 1981 I Re: Wastewater Treatment Upgrading and Appurtenant Work Monticello, Minnesota EPA Project Number 02700855-03 Revised Chvge Order Request Nunber GA Gentlemen: Per revised field modification No. 15 dated April 29, 1981 which reduces the area of the sludge beds to be ramoved approximately 60' x 201, we suhmit the follcmi.n8 price: Subcontractor Lahor C'825.00 Subcontractor Equipment $651.16 General Contractor Overhr-ad fa Profit 51b $73.94 `IUrAL $1,550.00 Please issue a change order for the above amnmt at your convenience. Sincerely yours, PAUL A. LAURPRM CWPA-W -1-v ir�GrVundtner Project Estimator JG;wl cc: Palco - Monticello 5 d9 Guh►uaehr of 5 J n—.. a Son. Caul A, Laurenr. -y ...n .d... u—.-nity —plo/., J Pau 1 A. Laurence Company GENERAL CONTRACTORS P.O. Boa 1267 10.000 Heph,ay 55 weer Mmneapoiie, MN 55440 Telephone 612/546-6911 TLX 790730 February 11, 1981 Orr—Schelen—Mayeron & Assoc., Inc. 2021 East Hennepin Avenue Minneapolis, Minnesota 55413 Attn: Gerry Corrick Re: WNT Upgrading and Appurtenant Work Monticello, Minnesota EPA Project Number C270855-03 Change Order Request No. 6 Dear Sir: As per Field Modification #15, dated January 6, 1981, for removing additional 60' x 60' Sludge Prying Reds 671d backfilling to original grade with on site material, we submit the following price: Labor.............................................$1,875.00 Equi went.........................................$2,100.00 Overhead & Profit 15% .............................$ 5Q6.25 TOTAL.............................................$L.571.25 Please issue a Change Order for the above amount as soon as possible. Sincerely Yours, PAUL A. LALrRFIICE COMAPIIY Jerry Grund tner I V E D Project Estimator �, v JG: ]f Cr,:.tM. • cc: Palco, Monticello, M]i. FEB 1 31981 Suoeldeary of S. J. Gfoeea 6 Sona Company Paul A. LautenCe Company is an equal opportunity employs' r - ORR•SCHELEN-RAYERON BASSOCIATE& INL Division of Kidde Consultants, Inc. V/ Co+tcsulling Engineers Land Surveyors April 29, 1981 Paul A. Laurence Co. P.O. Boz 1267 10000 Highway 55 West Minneapolis, MN 55440 Attn: Jerry Grundtner Re: Monticello Wastewater Treatment Plant Upgrading 6 Appurtenant Work EPA Project No. C270855-03 Revised Field Modification 015 Gentlemen: Partial removal of the sludge drying beds to facilitate re- location of the existing maintenance garage has revealed it un- necessary to remove the entire 60' z120' sludge drying bed area. Removal of the drying beds in the driveway/parking lot area is not required. Field Modification 115 issued on January 6, 1981 Is hereby revised requiring additional drying bed removal only as necessary to relocate the maintenance garage. This removal area has approximate dimensions of 60' a 20' compared to the 60' x 60' additional area previously specified. Please note the 60' z 60' drying bed area shown on Site Plan Drawing 14, 'to be removed*; is still required to be removed. This field modification has no effect on that work which shall be performed as bid. Sincerely, ORR-SCRELEN-MIAYERON i ASSOCIATES, INC. AJ -V AT� ) •" Gerald S. Corrick, P.E. Project Manager cc: John P. Badalich, OSM Dick Keeli7g, OSM Field Office John Simola, City of Monticello GSC/tr 5 .fess 7'-. r Sid 7' 7 ConsufthV Engneers Lend Surveyors January 6, 1981 ORR•SCHEIEN•MAYERON bASSOCIATES, INC. Division of Kidde Consultants, Inc. Paul A. Laurence Co. P.O. Box 1267 10000 Highway 55 West Minneapolis, Minnesota 55440 Attn: Jerry Grundtner Re: Monticello Wastewater Treatment Plant Upgrading 6 Appurtenant work EPA Project No. C270855-03 Field Modification 115 Gentlemen: Pursuant to our verbal agreement, we hereby authorize the excavation and backfill required for removal of the existing sludge drying beds and bringing grade back up to original grade in the area of the re- located maintenance garage. The contract documents indicate removal �. of a 60' x 60' sludge drying bed area in lieu of the entire original 60' x 120' drying bed area initially assumed during design as half removed. To facilitate construction of the maintenance garage and driveway the entire 60' x 120' bed area requires removal. The work required for excavation and backfill to original grade for the add- itional 60' x 60' drying bed area is considered extra work and qual— ifies as a change order. . Please prepare an estimate for this work and submit a change order request at your convenience. Sincerely. ORR-SCHELEN-MAYERON 6 ASSOCIATES, INC. Gerald S. Corrick, P.E. Project MAnager cei John Simola, City of Monticello 20,71 Fut Mrrnirp a Avenue • Sui1e 238 • Minnoapolis. Minnows 55413 672/331-8660 7 f l f X 29.0948 I MM CONTRACT CHANGE ORDER Wines uwnr6a .e. esmian ORR'SCHE EN-MAYERON b ASSOCIATES. INC. eM, W,.1t+-sn..11 SUM y]e-1-t-00.IS — 11N13 era 3314M ,.r, 29.MO :ontraetor Paul A. Laurence Co. Change order No, 10 tdor.as P.O. Box 1267 - 10000 Hwv. 55 West Field Modl•. No. 39 Minneapolis, M 55440 Project N,. 2748.01 Job Location Monticello, MN EPA Grant No. 0270855-03 In accordance with the terns of your contract dated November 20 1980 .Ith :itv of Monticello owner for WS;TP itparadina x 4i ^e' Pt.ork You aro hereby requested to empty with the following changes Iran the contract ptans aid spoci4icetion5: ,. scrlptlon and Justification: - Rotor to Field Nadit !39 (Attached) Installation of 266.84 tons of crushed rock foundation material f— interceptor sewer excavation stabilization. fireakdown of Costs this Chotge Order; Labor Profit 1 C.orhead Total Aad { Totei O.duct (Matertial) 1$133.42 I $533.68 $2,134.?2 $2801.82 It11 k-,unt of Ortgtnal Contract: 1 4,704.000.00 Total Contract Contract Tit C.O. /� To -of Addition Total Deduct Thr. This C.O. 110 1$4,729,090.0'! $4,726,288.25 $2801.82 0,191-61 Conttthpsncfes (51) 1141,200.00 Co.ntThru 4 Ibt Patna lntn9 C.O. ! Add This C.O. Oaduet This C.O. 4 C0.11,gentie6 $118,911.75 $2801.82 4$11(,109.93 There .Ili be M erteniffon of 0 days for compi.tion. fhb data of the complet io$eVLo-1 me/4AO 6 s SO t. 24 1982 end n09 ell) be .1��.�_, 1%2 kc Ceptod by L' ,I...GGlArtin..4 �._Vf'Ga.- Oat. SIC-od Co-tr for t arc .wimendee by / `S & Date 5/c-.4 Engineer Appro.ed by Owner 114 d C) jj! •ad t C, I Paul A. Laurence Company GENERAL CONTRACTORS P,O So. 1267 10.000 Highway 55 we61 Mlnna2p01,5. MN 55440 Telephone 6121546.6911 TLX 290730 May 4, 1981 Orr-Schelen-Mayeron & Assoc., Inc. 2021 Fast Hennepin Avenue Suite #238 Minneapolis, WIN 55113 Attn: Mr. Gerry Corricic Re: Wastewater Treatment Upgrading and Appurtenant Work Monticello, Minnesota EPA Project Nlmber 02700855-0,9 Change Order Rcquest Number 11 Gentlemen: RECEIVED ORR SCHELE N-MAYERON i AM comm. t -7 MAYO 8 1981 Per field modification #39 dated April 28, 1981 for placing 266.84 tons of crushed rock foundation material ; up sutmit the following price: Subcontractor Mlacrinl $2,139.72 Subcontractor Labor $533.68 General Contractor Overhead & Profit 5"44 $133.42 WrAL $2, 801.82 Please issue a change order for the above otTCTunt at your convenience. Sincerely yours, PAUL A. LAINNCE MPANY �JerGrundtncr Project Estimator JG;wl cc: Palco - Monticello . 5 Subamary of S J G,o.oa a Sone company Paul A Laurence Company pen aoual opportunity employe, 1 ORR•SCHEIEN-RIIAYERON 6ASSOCIATES, INC. Division of Kidde Consultants, Inc. Coosufiinc FnuJnee•s L anc Sun-e�'Ors April 28, 19HI Paul A. Iaurer.ce Co. P. 0. Box 1267 10000 Highway 55 West Minneapolis, Minnesota 55440 Attn- Jerry Grundtner Re: Monticello Wastewater Treatment Plant Upgrading b Appurtenant Work EPA Project No. 0270655-03 Field Modification 639 Gentlemen: Interceptor and outfall sever construction for the above re- J fereneed project required substantial tonnage of crushed rock foundation material. The crushed rock was placed to stabilize the trench excavation base prior to pipe laying. Stabilization was necessary at locations where water and soil conditions yielded unstable soils not suitable for pipe support. This was particularly evident where silty sands or sandy clays were en- countered. We have reached agreement with your sewer subcontractor, Hayes Contractors, for a total installed quantity of 266.84 tons of crushed rock foundation material. This quantity was verified by calculation and measurement by our field personnel. This quan- tity does not include rock which the contractor used for his con- venience or needed as a result of inadequate dewatering. The bid proposal does not indicate estimated quantities or unit price for this material. Installation of crushed rock foundation material is considered a change in work and qualifies for a change in contract price. Paul A. Laurence Co. April 28, 1981 Page -2- Please submit a lump sum change order request at your convenience. Very truly yours, ORR- SCHELEN-MAYEAON 6 ASSOCIATES, INCp�J�,(�� � �t "'^ Gerald S. Corrick, P.E. GSC/krr,p cc: John Simola, City of Monticello l John Badalich, OSM Dict Keeing, OS%1 Field Hank Wander, OSM Field C . _ _ _ _`: _ -- :' _ �.,.. y I � DARRELL L. WOLFF County sh-111 ��?r�r�rrrs.sr��� t-srf�a ra cow -house — LY, Ight county 011FFAL0, MINNESOTA 55313 Tciclrhuno 602.1102 Non•Emetgrncy nn n. No. 602-3900 Toll F,m 1.8U6.362.3667 8:00 a.m. - 4:30 p.m. Sheriff's report for Monticello for April, 1981, continued: Jahns F. Powers, Chief Deputy 2411.., E..,,wney Telephones axto 473 6871 Mmtdcell. 205 2523 Dslanu 972.23:: cokato 2885454 Criminal damage to property d theft at Kentucky Fried Chicken - plant tipped over & one plant stolen - cleared 6 property recovered S restitution paid Simple assault - cleared by arrest Criminal damage to property - mailbox b cemetery fence damaged - cleared Shoplifter at Ben Franklin - cleared - juvenile warned 6 released Vandalism - window in vehicle broken Fraudulent phone calls - under investigation Recovered property Arrest for drinking in public Citations issued for worthless checks Arrest for carrying handgun without permit Arrest for bench warrant Arrest for public nuisance Arrests for consumption by minors Arrest for contributing to delinquency of minor Arrest for disorderly conduct Arrest for possession of small amount of marijuana Arrest for possession of burglary tools Arrest for concealing b receiving stolen property Domestics Animal complaints Suspicious circumstances, vehicles, 6 persons Runaway - located Medical aids Disturbance Traffic problems Harassment Public nuisance Miscellaneous complaints Motorcycle complaint Drug abuse Civil matter Piro reported Obscene phone call Prowler reported Missing parson - located Detox Car 6 subject checks Citizen aide Motorists varnod Accidents investigated Open doors 2-27-7g Mr. Badalich also informed the council that Front Street between Walnut and Linn is currently located off the center of the right of way and should t' be moved further south. This would necessitate removal of some trees or if left as is, would require obtaining property from the north side y, property owners. By council consensus, John Badalich will contact the affected property owners along Front Street to find out which alternative they would prefer. r Also, councilman Blonigen again requested that the council consider con- structing curb, gutter, and permanent street improvements on Vine Street between 4th Street and railroad tracks. Mr. Blonigen felt that other similar "deadend" streets used by residences should also be improved with curb, gutter, etc. �.i By consensus, a decision will be made on the request rt the next meeting. ;.12, Approval of Bills. Motion was made by A. Grimsmo, seconded by P. White and unanimously ^` carried to approve the list of bills for February 1978 as presented. _j (See supplement 2—P7-78 Jl,3. ) J�':13. Approval of Minutes. �! Councilman Blonigen requested that the minutes be amended to note that he requested the council consider full street improvements to deadend streets serving residential homes. J Motion was made by P. White, secunded by A. Grimsmo and unanimously carried to approve the minutes of 2-13-78 as amended to include council- man Blonigen's comments. 1"14. Miscellaneous. Ar A. Discussion on frozen waterline - Jack's Outlet. The water service at Jack's Outlet was froze: recently and according to city ordinancus, property owners are responsible for all repairs to the water line from the street main to the building. Jack's Outlet feels ' that they should not be responsible for costs involved in thawing the line because it was not originally placed deep enough. It was council consensus to have the city pay the recent bill for thawing the water line at Jack's Outlet provided an agreement is Obtained indica- ting that the city trill no longer be responsible should it froezo again. J' Jack's will be informed that during the winter months, the water should be kept running at all times and they would only be charged the minimum a water billing. B. Council consensus was that any potential buildable lot abutting a {, street proposed for improvements under the 1977-3 street program would ?' receive a sewer and water service to eliminate future possibility of tr tearing up the newly improved streets. r- C. Note that the regular council meeting scheduled for 3-1s-78 will begin at b:QO P.M. for the purpose of reviewing with the Plaruting Commission the revised comprehensive plan. Mcc.9ng adjourned. [tick kalfsteller, Assistant Administrator RW/m3q Regular meeting of Council - November 10, 1975 - contld. 1..r 10. Ordinance amendment on waterline repair. " Motion by Martie, seconded by Erickson and unanimously carried to amend ordinance whereby property owner is responsible for only water -line repairs on own property. (See supplement 11-10-75 #2). 11. Approval, of minutes. There being no objections, the minutes of October 13 and October, 28 were approved as presenLed. 12. Discussion on use of neighboring, wall for use in Histori- cal/InformationaJ Center. Mr. Lee IlaLfield find expressed disagreement to council- man Dick MarLic un the city's use of his wall bordering; the new Monticello Historical/Informational Center. Councilmen Dick Martie and Gene Walters to meet with Lee Hatfield to resolve tire problem. 13. Consideration of number of parcels to be assessed Wayside 'Inn. Council conscrtr,u.y was to assess parcel for 6 Pat -eel assessments as originally presentee, at October 2b, 1975 meeting;. 14. Monticello TowilHhip resolution on Favi Iiliet; Planning Study. City administrator read resoluLion prepared by Ore- Scholen-Mayerun & Associates. Township or Monticello would be requested to approve resolution which pt'% has indicated ahould be submitLed Lu dnu•nd urea ur stittly. 15. Consultinn ennirarerinn bill - Sidewalk lmnrorement 11ro.irct.. Motion by Erickson, taeconded by Martie and unanimously carried Lu pay adjusted bill of $1129.9h. John Wkdal lch agreed this would be satisfactory. Ib. Dulidinn permit - Delmar Hrrildern. Council ron&enstrn wag to alve Delmar Dtrildetra 60 dayri to commence conrtLruction un vacaLed apartment complex at, tear down the walln. City attorney to be consulted in regiard Iti lertality. 17. Abandoned i'nel tanks - Texaco Station. Motion by Ma rtle•, aerunded by Fvickt;on and unanimouA y J/ carried that previllure tetita be taken, 11' preunuro tr!3t on fuel tanks adequate b monthci time would 1w allowed Ii 1 COUNCIL UPDATE June 8, 1981 Meeting BUILDERS RISK I14SURAI-CE According to our insurance agent, it is normal for the owner of a parcel to carry builders risk insurance as opposed to having a contractor carry the builders risk insurance. tie cited one example that you may recall in HarLfurd, Connecticut, where there was a root that collapsed in an auditorium and as a result, the City of Hart- ford had to pick up the cost because the builder did not carry adequate risk insurance for this type of coverage. Among the reasons stated for the city to have a builders risk insurance on the library are as follows: The city is in control of the type of insurance and coverage. The builder could cancel insurance without notification to city. The amount would be included in the bid. Foster Agency did in- dicate that by having the builder provide the insurance, it would be included in the bid although it may- be cheaper than the coverage the city may carry. However, the city has control of the type of coverage and carrier of insurance. j LINDBERG PROPERTY `1► As you may recall, both the City of Monticello and the Lindbergs had appraisals of this property. Our appraisal was $89,000.00 and the appraisal of Lindbergs was $100,250.00. The city subsequently offered $100,000.00 for the property but the Lindbergs were asking $120,000.00. I again contacted the Lindborgs and they indicated that they were firm in their asking price. Since the city now earns interest at the rate of 16 to 17 percent per year, it may be well to wait on this property until such time when it is more actively listed. It is not likely that the property will develop without the city being informed since a subdivision would have to he approved by the City Council. At that time the city would still be able to make an offer on tho property before any development occurred. STREET SUPPLIES EXPENDITURES - 1980 - Rick Wolfstaller. In reference to the 1980 audit report reviewed at the last Council Meeting, questions were raised concerning the expenditures in the Street Supplies Account. In reviewing the 1979 actual expenditures of $9,320.00 to 1980's $14,383.00, it was noted that approximately $3,500.00 for salt and oand, etc., in 1979 wao listed in the audit report under "Snow Removal Supplies", whoreae in 1980 these expendiutros were included - 1 - under "Supplies" in the $14,383.00 amount. Tn addition, approximately $1,400.00 in purchases for such items as: Glass 5 gravel - maintenance building driveway Material for woodshed at maintenance building Rubber snow plow blade Ca:ent slab at maintenance building Door for maintenance building office were included in the supply account, but should have been reported under other categories such as street repairs, building improvements, equipment repairs, etc., for a better representation. In 1981, separate expense accounts for maintenance repairs and building improvements etc., have been established for better control. CIn the past, if an expenditure did not specifically fall into one of the basic expenditure categories, it was placedin the Supply Account. Many smaller items purchased during the year could be elasoified as "Repairs", "Street kepaire", "Supplies" or "Other" depending on who makes the determination. In effect, the Supplies Account became a'tatch all" for items not directly related to "Equipment Repair" or "Street Repair". If the major items noted, such as salt and sand along with the im- provements to the maintenance building site were excluded from the Supply Account, the dollar expenditures for 1980 would be more in line with 1979's figure of $9,320.00 and 1980 budget amount of $9,075.00 John Simola and myself have boon reviewing procedures for the proper allocations of supplies, repairo etc., to provide a better break down on expenditures during 1981. 2 MINUTES - REGULAR MIiETING - MONTICELI,O CITY COUNCIL may 2G, 19B1 - 7:30 P. M. Members Present.: Arve Crimsmo, Dan Blonigcn, Phillip white, Fran Fair, Ken "aus. Members Absent: (lone 1. Consideration of Rezoning Lot 5 Except the Easterly 20 feet of Block 16, Lower Monticello, from R-1 to R-2 and a Variance from the Minimum Lot Size - Richard and Delores Guille. Mr. and Mrs. Richard Guille requested that their property located on Fast River Street across from Ellison Park be rezoned from R -i (single family residential) to R-2 to allow the home to be rented out as a duplex. The particular lot and home in question has 97875 square feet of property and an a result, a variance was also requested from the minimum lot. size requirements of 10,000 square feet for a duplex. The Guillen presently reside in the upper level of the dwelling and ,I a relative of Mrs. Guille's resides in the lower level, but Mfrs. 11 Delores Guille indicated that they were planning on moving away from MentiCello and felt that the property would Ix best suited as a rental dwelling rather than to sell it at the present time. Mr. Bill Sandberg, abuLLing property owner, expressed his Opposition to the zoning rucptast and 4180 indicated to the council that he fait that when this home was orignally built in 197G that it was apparent I that: time that Lho home was planned to be used as a duplex since the stairway was not installed from t.he lower level to the upper level. The Planning Commiusion at their last meeting recommended that the ' rezoning request be denied balled on Lhe Opposition from the neigh- bors and n petition received from the neighlwtn. Motion was made by Witte, seconded by Fair and unanimously carried t0 deny Lhe rezoning request from R-1 to Ii -2 along with the vari- ance from the minimum lot size requirement. 1 2. Considerntion ofRnzoninq a Portion of Country Cluh Manor From Bu B-3 (Il fghwav siness) to R-.3 (Medi tun Oonsity Rcaidcnt.ial) - Marvin, George lluildern. Mr. Marvin Georgo requested that Outlet A of Country Club Manor be rezoned from 11-3 to R-3 to allow for the development of n Lownhoune project he to considering. The property conuiaLing of approximately ,( 16 acres had been previously .zoned I1-1, single family residential, 1� but was later rozonud to R-3 upon the requast of the previous land owner. Mr. coward Cillham. Mr. Georgo now Nola that thin property f!1!o Council Minutes - 5/26/81 is not well suited for commercial development and requests that 1 this property be rezoned to multiple family density property which �J he Celt would be a good development for the area adjacent to the freeway and abutting single family residential property, This medium density zoning would provide a buffer between the freeway and the present Country Club Manor single family homes. The Planning Commission recommended that this property be rezoned to multiple family zoning although two abutting property owners, Phyllis Ruff and Tim Genung felt that there were enough multiple family homes in Monticello and also Mrs. huff felt that wit11 more residences, .in the area, there may be more pressure on the salvage yard to be removed once the area is densely populated. Motion was made ny Fair, seconded by Ma US to rvzone Outlot A of Country Club [tanor from S-3 (ccnmereial) to H-3 (multiple family residential) for the development of the 16 acres into a planned unit development consisting of 26 four unit dwellings. Voting in favor was: Fair, taus, Grimsmo, and White. Opposed: Dan Blonigen. (See Ordinance Amendment 5/26/81 499). 3. Consideration of it Conditional Use Permit for a Pl,inu._,) Residential Unit Develooment - Marvin Georric Buildern. In reference to item 42, ?Marvin George Builders requested a con- ditional use pernit for a planned unit devulopment consisting of 26 four unit townhouses. The preliminary plan for th,_ townhouses 1 indicate that there would be six cul-rle-sacs leading to the develop- ment and it was the concensus of the City Council not. to favor accept- ing these cul-de-sacs as dedicated roods but rather the erosponsibiliton of the development. Tho development plan also proposes that trees will he planted either along the freeway an it buffur or in a circular pattern around each six unit development area an a buffer. Some concerns were expressed by the council relative to whothor there is already plenty of R-3 land available for developm nt in the city and concernn whether this additional R-3 zoning for multiple town- hounes in neeeOsary under the current, economic conditions. The conditional title permit request would only be for the general concept Otago and the, City Council would have to give approval on a stop by st.e.p hasio befol'e any actual developmunt would occur under this plat. Ur. Tim Gentutg and Phyllis Ruff both expressed opposition at the Planning Commission meeting to the conditional line p,±snit for the townhouto dovelopment with their concerns being nimiliar to thAt of thin rezoning request previoualy made. Motion was made by Fair, seconded by Mona to approve a conditional use permit for a residential planned unit development for Outlot A of Country Club manor as proposed. Voting is favor: Fair, Grimsmo, xhito and mauu. Oppooed t Rlonigen. - 2 - 0. -.3— Council r3 Council Minutes - 5/26/81 / 4. Consideration of a Conditional Use Permit Request for a Residential \, Planned Unit - Linn Street Mario r Townhouse Project. Mr. Ralph 61unsterteigor requested a conditional use permit for the general concept stage of a planned unit development consisting of 7 four unit townhouses located cast of the present Ridgemont Apart- ments. The general concept plan for this development proposes to extend Linn Street south from Sixth Street through the property to eventually tic into the proposed collector road which would be an extension of 7th Street. Once the general concept plan is accepted by the city, approval of the City Council would be required for each additional stage of the development once the plan is coor- dinated with the city planner, City engineer and city staff in regards to sewer and water locations, etc. At the public hearing hold by the Planning Commission recently, no comments were heard on this development and as a result d motion was made by White, seconded by Blonigen and unanimously carried to approve a request for a conditional use permit for a residential planned unit developmunt to be known as Linn Street ;-,anor Townhouse Project. 5. Consideration of a Variance to Construct a Billboard - Blocher Outdoor Adver.tisinq. Blocher Outdoor Advertising was requesting a variance to allow the construction of a billboard of WL 12, Block 2, During RillSide, Terrace, but prior to the meeting the request was with drawn by Mr. Blocher. G. Consideration of n Simple Suldivinion Request - John Snnrlbcrq. Mr. John Sandberg, representing the owner of Lot G, Block 1 of Sandberg Riverside addition, requested a Simple SUbdivison which would reduc-: the sire of Lot G from 10,000 square feet to 12,000 square feet. The additional 6,000 square feet would bo added to Lot 5 of Blor,k 1, Sandberg Riverside addition. If this simple Sulx'liviuion were to be approved, Lot G, Block l would Still moot the city's minimum lot sizo requirement of 12,000 square foot and additionally the Set back for' the oxiuting homu on Lot G would Still bo grunter than the 10 foot. requirements on the Side yard, etc. Soma con^_ornu wore expreaned by council members regarding the ovantual purpose and use of Lot 5 now that it. wait becoming quite large in si:te and no a result a motion wan made by Blonigon, seconded by White to deny thio subdivinion request. Voting in favor of the donial wan Blonigen and white. opponod. Crimamo, Maus and Pair. SIS. Council Minutes - 5/26/111 A motion was then made by Ffaus, seconded by Fair to approve the simple subdivision request contingent upon granting and recording of new easements and vacation of existing easements at the expense of the property owners involved. Voting in favor of the motion _J was Grimsmo, Maus and Fair. Opposed: Blonigen and White. 7. Consideration of a Resolution Approvino the Annexeticn of a 120 Acre Parcel Owned by Kent Kiellbero. Mr. Kent Kjellborg filed a petition for annexation with the city to annex a 120 acre parcel of land adjacent to the city. The parcel of land exists just south of the property owned by John 1.undsten and is bounded on the west by liwy 25 and the east by property owner Francis Klein. The property is presently locata.l in the orderly annexation area and as part of this area the city itself cannot initiate annexation proceedings, but can adopt a resolution in support after a petition has been filed by the property owner with the city. Mr. Jim Metcalf, attorny representing Kent. Kjellbcrg, indicated the primary reason for their annexation request was that airy dc•:elonment of this property would probably require city services such as newer and water, and that t.hoy would rather be under the control of the city's ordinances in regard to develupmunt rather than Lhrough the county and township regulations. In addition, Mr. Metcalf indicated that ons i. . of this property may be for the development. of the School which has indicated an interuut in purclmsing some of tills property. Previously, the Christian School lien had prohivms in ob- taining the necessary permits to build it school in the township and as a result hnve expressed interest in a portion of fh. Kjollberg'a prop-7ly if it is nnnexed into the City of Monticello. Mr. Mot.calf also indicated thnt if the city dirt not support the annexation of tar. Kjollherg'u property, Mr. Y.jolll,e.rg would probably not pw'sue thu request for annexation to the State Municipal Board for a delennilint ion wince ho would rather not fight both opposition from the t.owntahip and the city in regard to annexation. The Stnto Municipal Board 11,10 the final Authority for determining whether the property is annexod into a city, buL if both the city and the township are not in support of the proposed annexation, it is unlikely that the Slate Municipal Board would Approve the annexa— tion without. the city's support. Concontu were expressed by the council that [hero Already may be plenty of land availablo for commercial, industrial and renidentinl developnent within the city and that the annuxa[ion of this property may be premature in nature. An a result, no action was taken by the council in rupport of the: annexation request At; the present t ime. - 4 - Council Minutes - 5/26/81 a S. Consideration of Obtaininq Easement for Improvement Project on West \_ River Street. As part of a recent request for sewer and water improvements along with street paving to serve Northern States Power's training facility located on West River S`reet, an casement was necessary either from Edgar Klucas or the Meadows Subdivision property for the extension of .,ewer and ::iter improvements to serve NSP's property. Plans and specifications for this improvement project have been tabled until such time when an easement could be obtained for the extension of the services. Recently, Mr. Mel Wolters, owner of the meadows Subdivision, has indicated that he would he willing to grant the City of laontieello the entire easement necessary for the extension of sewer and water to West River Street providing the following conditions were granted by the city: An award of $5,000.00 for casement rights. Deferral of Lha assessments to that portion of Ute 1-1,:adows Subdivision which wuuld Le served as a result :,r Lao extension of sewer and water to LISP that were not originally petitioned for by Nr. Wolters. The request for the deferral was for one year including interest. Although the entire easement would be obtained from Mr. Wolters, he also requested that btr. Edgar Klucas would he Lreated fairly in regard to the proposed assessments on his property at; a result of the improvements. It was recommended that any nasensmcnts as a result of the improve- ment project against Mr. Klueas's property be defericd with interest until such Lima as tiny portion of his property would he plotted or required to have sewer And water service according to city ordinancon. At the time 1.110 land would he plotted or require services, the prin- cipal plus a:crucd fnterent would run an additional ten years from the date of plotting. hr. Jim Metcalf, representing Mr. Edgar KLucaa, indicated that his client would not actually Ir!nofit from Lilo deferral of assessments since ho would already be eligible for Lha deferral under tho green acre status of his pcopert.y. Mr. Metcalf also felt that tho umounL of assessments proponed in the amount of 6-11 000-00 may Ix: excessive in that the improvements would not increase tho. value of his property by 641,000.00. / - 5 - council Minutes - 5/26/81 It was noted that any deferral of assessments or actual dollar amounts of assessmantsagainst Via property would have to be -� determined at the assessment hearing and therefore, a motion was made by White, seconded by Blonigen and unanimously carried to authorize the city to obtain the necessary casement from tiel Wolters in the exchange for $5,000.00 and deferral of one year assessments on those lots affected by the second phase iaprove- ment project and to order final plans and specifications for the proposed sewer, water and street improvements to be knovn as 1981-1 Improvement Project to be approved by the City Ccauncil on June 8, 1481 and to advertise for bins returnable by Jun,. 19, 1981. (See Resolution 1981-1 #17 & #19) . 9. Consideration of Approval for Plans and Specifications on Cedar Street Storm Sewer improvement from Burlington N-Lhern Railroad Tracks to rast 7th Street. Previously, on March 23rd, 191BL a public hearing was hc!ld on the proposed storm -sewer improvement project along Cedar Street to eliminate potential drainage- problems in this area. taczvelopment in the Lauring Hillside area along with the proposed Scotwood Motel has increased the water run off in this area and !:r. Wilbur Eck who lives adjacent tv the railroad tracks Ilan indicated Lsat problems hnve uxisted near his home. At the March 23rd public hearing, the paving of Cedar Street, along with the extension of storm sewer pipe to service the V.F.W. Club were elimina Led from the project. The total coat of the project Is estimated to be $120, 492.00 to he a ssessod to the abutt i tag property uvncro Uemaf i C ing from iho Improvement - motion was made by mnuo, seconded by white and unanimously carried to order the preparation at: final plans and spocifications for the improvement proj,!ct to bre known as 1901-2 Sturm S-4ou lmprovement: Project. In addition, a motion wan mnde by Phil White, seconded by Pair and unanimously carried to apl'rovo the final plana and specifications cont.Lulent upon opproval of the piano and npecificationn by Jahn simola, Public works Director, tend to canbin<: thin project with tite 1981-1 improvement P170JOCL and to advettis4 for hida returnable by .lune 19, 1981 . (Seo liesolut ion 1981 019 F. #120). Council Minutes - 5/76/81 10. Consideration of a Resolution to Call for a Public Hearinq In- creasinq the Amount of Industrial Revenue Bond for the Scotwood Rotel Proiect from $750,000.00 to $1,250,000.00. Mr. Geoffery Rogers of Miller and Schroeder Municipals, an behalf of the developers of the proposed Scotwood Motel requestod that the city hold another public hearing on the consideration of increasing the amount of industrial revenue bonds previously approved from $750,000.00 to $1,250,000.00. According to Mr. Rogers, the Cost of Lha proposed project hass increased due to inflation and the developers are also piopo::ing an additional 12 rooms to the 36 unit project making a total complex of 48 units. The bond council for the developers have indicated that a new public hearing date would have to be set prior to the approval of the new industrial bond amount. Motion was made by Fair, seconded by Maus to adopt a resolution for a public hearing on June 22, 1981 for the purpose of increasing the industrial revenue bond-, for the development of thn SCOLWOO(I MotAl from $750,000.00 to $1,250,000.00. Voting in favor was Fair, Maur., Crimsmo, White. Cppoe;cd: Blonigen. (See R,isolution 1981 QJ) H. Consideration of Aoproval of Contract Between the city of and Gwen Bateman for Doq Patrol Service. Gwen Bateman's current COnL1&Ct With the city for providing dog patrol servic.,-s expires May 31, 1981 and a new two year contract. was proposed consisting Of the following changes: Increasing tho fu -c from $7.50 per hour affective Jun,, 1, 1981 to $8.25 per hour effective Juno 1, 1082. TIAS Would reolllL in an approximate ll*- in�r­ine the fic:*,L year and a 30t- increase 0tincrease the following year. A provision has }leen added Lo the conLI'ACL where Gwen is authorizzo,d to pick up Injured animals and if the ownor cannot he found to have the animal outhanized if 1,- -9 be- yond treatment. In regard to Lho new provision in the contract, it Was rocoremended that the wording 110 rIVIng0d to Allow Gwen the authority to diaposto of injured animnla if the animal WOU unLag0d and the o.n.�r could not be found. Motion was made by Fair, sccondod by Blonigen and unanimously carried to apptove the new two year contract, for dog catching servicoo with Gwen naLeman as presented. (See Supplemeni. 5/26/01 $$I ) , 7 - Council Minutes - 5/26/81 12. Review of the Audit for the Year F.ndinq December 31, 1980. ) Mr. Rick. Horden, partner with Gruys, Johnson and Associates, re- viewed with the City Council the recently completed 1960 suit re- port. After the audit was reviewed by Mr. Borden with the council, motion was made by white, seconded by Blonigen and unanimously carried to accept the audit report for 1980 as presented. 13. Consideration of Wideninq West 7th Street Between liw;• 25 and Cedar Street. At the previous council meeting, additional information was requested by the council on the possibility of widening 7th Street between Hwy 2.5 and Cedar StrecL from 24 feet to either 34 feet or 40 feet to match Lauring Lane. John Simola, Public Works Director, reported to the council that it was estimated to cost approximately $7,000.00 to widen 70 Street from 24 fret to 34 feet or approximately $11,300.00 to widen the street to a 40 foot width to match During L-rne. Mr. Simola also noted that to widen the street to as much as 40 feet would require aretaining wall to he built along the north side of the street abutting the cometery property Lo ocl:icve a sir. foot ...i_clder . It was reporl.,:d by the city engineer that the additional cost of a retaining wall depending on the type and design could he as much as $14,000.00 to$22,000.00 depending on Whether it would be made - + of wool or concr0to. J Since this improvement project was riot budgotrd for in 1981 and funds may not be readily available for this project, it oras 1-110 consensus of the council Chat this item could be budgeted for in 1982. It was noted at the present time that Perkins Rentaurnnt will be requested to remove their lnndsoapu Limb,:is lorat.;d cn the city righ%-of-way to make the sti'eut wider and alleviate u•nf f.ic hazards. 14. Connideration of Apnuinimunt of Library Hoard. According to tho recently enacted ordinance:, the mayor rscommendgd five members to he appointed to verve on the Library Berard. Two of the members would hold office until itecembor 31, 1981, two of the members would hold office until Decumher 31, 1982, and one member's tern would expire December 31, 1907. The individuals recommended aro nn fol lowu: I,or,nt Klein (3 years) Mrs. Pat SChWarz (2 yoaru) Dr. Don Mnun (2 years) Erwin Kollin (1 year ) Br. Jou1 Erickson (1 ycnr ) - 0 - Council Minutes - 5/26/81 (� It was the concensus of the council that the newly appointed Library y Board would work in an advisory capacity to the council in respect to the interior design along with selecting carpeting, shelving, and furnishings and fixtures for the new library. The council would have the final authority in despersing funds and selecting the options recommended by the committee. Motion was made by Fair, seconded by White and unanimously carried to appoint the above listed board members in terns as presented. 15. Consideration of Approval of Intoxicating Liquor, Non -Intoxicating Malt Liuuoi, CI,,b Liquor and Set -Up Licenses. The current non -intoxicating on -sale liquor licenses, intoxicating on -sale liquor licenses, and non -intoxicating off -sale liquor licenses along with the set-up licenses and club litmuses expire on June 30, 1901. The current fee for non -intoxicating on -sale malt liquor is presently $100.00 and it was recommended that this fee be increased to $200.00 annually. Also the intoxicating on -sale liquor licenses presently are $2500.00 annually and since there has been no increase in this fee since 1975, it was recommended that Chia fee l.0 incr'�asud to 53,000.00 annually. A motion wan made by Phil white, seconded by Blonigen and unanimously carried to increase the fees for these two license eata- gories as recommended. Motion was made by White, seconded by Nous and unanimously carried to approve the following licenses to expire on June 30, 1902. A. ;Ion-Intoxicatinq On -Sale Malt Liquor License (Per $200) Friends Cafe Monticello Nod F. Gun Club Pizza Factory Motion was made by white, seconded by Fair and unanimously carried to approve the following licenses until June 30, 1932. B. Intoxicntinq On -Sale I.Iquor License. (Fee $3,000) Monticallo liquors, Inc. Silver Fox Motel Wayside Inn Joyner'$ lune Council Minutes - Sj7t;j81 Motion was marlu by White, seconded by taus and unanimounly carried to J approve the following license:; that will expire June 30, 1982. C. Non -Intoxicating off -Sale Malt Liquor License (Fee $30) Monticello Liquors, :Enc. Ernie's Bait Shop Wayne's ked owl Maus Fowls River Terrace Trailer Park. Store Tom Thumb Suparette Wayside Inn B. J. Discount market holiday station D. Sat -Up License Wer $700) Monticello Country Club E. Club License (Fee $750) American Legion Club Y.F.W. Club IG. Consideration of a variance for a Certificatta of occuuanev - neinert's Hillside Apartm'1nta. Reinert Construction Company, builders; of the Reinert Hillside Terrace Apartments requested a certificate of occupancy for on+e t,rwnlrouse unit to he occupied by one of their employees for security purpose::. while l this development is not fully completed, th,_ duvalupur wunld like to have a caretaker occupy one unit on uite until constructi+m of the entire project is completed. Motion was made by White, aecondud by Fair and unanimously carried to approve the certificate„ of occupancy for the one townhouse unit to be occupied by cin employee of Reinert CenntrUCt lull Company. It was noted by the building inspector that a complete schedule re- garding futr117C conpletion and occupancy nehodulen will tae worked out with Reinert Conatruction Company for the development. 17. Anproval of tulle for May 1981 and APpr'ovAi of Minutes. A motion wall, made by Maus and seconded by white and unanimounly carried to approve the bills foe' May 1981 as prruented and t.o approvn the minutes of the regular matting hold May 11,1981 and the special meetings held May A and Mesy 8, 1981. (sc+> Supplement 5/26/81 47) Council Minutes - 5/2E/81 18. Discussion on Tmprovements to Hart Boulevard - Monticello -Big Like HOSDital. As part of the recently started construction of the expansion of the parking lot south of the Monticello -Big lake Hospital, the hospital has authorized the contractor to perform the street work along Hart Boulevard without the city's approval. Thr. street work was being done by the hospital in an effort to reshape the road to match the newly constructed elevation of the parking lot but the city has currently stopped the contractor from preceding with additional work. It was the recommendation of the public works department that rather than have the street reshaped and sloped to match the existing parking lot that the entire street he brought up to city specifications in- cluding curb and gutter. The approximate length of the street improve- ment would be about 115 feet and it was recomended that the city share in the cost of repaving the north half of the street in the amount of 500 of the cost with the entire curb and gutter improvement being paid for by the hospital district. As a result, the hospital would he paying for both sides of the street as for as curb and gutter is concerned and th^ cit.y would only he, sharing in 50% of the cost of redoing the north half of the street for paving. Motion was made by white, seconded by Maus and unanimously carried to have the city engineer prepare plans and specifications for the street improvement with the approval of the City's public works Department requiring that curb and gutter be placed on both sides of Ilam Boulevard with the city picking up 500 of the cost of paving the north half of the ntr.eet section or approximately 250 of the total street paving cost. „enting adjourned. Rick wolfstel cr Assistant AdSninistrator