City Council Agenda Packet 07-14-1980AGENDA
REGULAR MEETING - MONTiCELLO CITY COUNCIL
July 14, 1980 - 7:30 P. M.
Mayor: Arve Grimsmo p�
Council Members: Dan Blonigen, Fran Fair, Ken Klaus, Phil White
Meeting to be taped.
Citizens Comments -
Public Hearing - Conditional Use Request - Cy Reinert (Postponed til 7/28/80).
Consideration of Approval of Joint Powers Agreement between the City, !�
of Monticello and Independent School District #882 for a Joint i Q
Summer Recreational Program. io Q �dS'11• 99
Approval of Contract for Architectural Services for the Library with
McEnary, Krafft, Birch 8 Kilgore, Inc.
Consideration of Accepting 1979 Audit Report.
Consideration of Purchase of Additional Dump Tank for the Fire Department.
Consideration of Establishing Hours for Monticello Parks. , 50 � • loom
Consideration of anOrdinance, to Regulate Traveling Sho s. A G tk
i/Doi • *-Ns11\" V,.- � vs. 6 •�ttbf. 5
Quarterly Meeting - D partment Heads._ +`',•w—�',L`\16
19 1316.W'46 --i
Approval of Minutes - Regular Meeting of June 23, 1980 and Special
Meeting of July 7. 1980.
Unfinished Business - Jev-
New Business -� V
Meeting - July 21, 1980, 4:00 P.M. with NRC Officials (see Council Update)
C
Council Agenda - 7/14/80
AGENDA SUPPLEMENT
Note: Due to a lack of quorum, the Planning Commission did not meet as
scheduled on July 8, 1980, and subsequently, all items from that
meeting will be heard by the Planning Commission on July 22, 1980
and brought forward to the Council at their July 28, 1980 meeting.
1. Public Hearinq - Conditional Use Request - Cy Reinert.
At the request of Mr. Cy Reinert, this item will be on the City Council's
July 28, 1980 agenda, rather than the July 14, 1980 meeting.
A_
Council Agenda - 1/14/80
Consideration of Approval of Joint Powers Agreement between the City of
Monticello and Independent School District #882 for a Joint Summer
Recreational Program.
PURPOSE: Consideration of a Joint Powers Agreement with School District #882
to provide a summer recreation program in the City of Monticello.
This item was discussed at the City Council's last meeting, after a report
was given by the City Council's two representatives on the ad hoc committee
for this purpose: Dan Blonigen and Fran Fair.
As you may recall at that time, it was the consensus of the City Council
to enter into an agreement with the School District of Monticello for a
Joint Powers Agreement to provide a joint summer recreation program, but
not necessarily to include recreation throughout the year or other programs
that are part of the Community Education curriculum. it was also the
consensus at that time that the City would consider funding half of the
Joint Summer Recreation cost with the School District, but would want to
review it on an annual basis.
Enclosed, please find a joint powers agreement that was presented to the
entire ad hoc committee and reviewed on June 24, 1980. Furthermore, this
agreement was reviewed by our Attorney, Gary Pringle, and his comments have
been incorporated into the agreement.
It should be noted that the finance section has been written in such a
fashion that the cost would be shared on an equal basis unless either
party wishes to modify its proportionate snare. This wording was utilized
to still leave the option open for modification of the equal percentage
basis; however, unless there is an agreement to the contrary, funding would
be on a 50-50 basis.
This same agreement will be considered by the School District at their next
board meeting, and any action the Council takes will be contingent upon the
School Board ratifying the same.
POSSIBLE ACTION: Consideration of approval of joint powers agreement and
allocation of City of Monticello's share for 1980.
REFERENCES: Joint powers agreement and Gary Pringle's memo of July 3, 1980.
NOTE: Consideration might also be given to appointing Fran Fair to the
Community Education Board to replace Loren Klein. Fran is willing
to accept this appointment, and Loren feels it would be better to have
the City represented by a voting elected official, and this would be
in line with the agreement.
Council Agenda — 7/14/80
3. Approval of Contract for Architectural Services for the Library with
IdcEnary, Krafft, Birch & Kilgore, Inc.
PURPOSE: To approve a contract for architectural services for the library
improvement project.
At the City Council's special meeting on July 7, 1980, approval was given
by the City Council to enter negotiations to contract with McEnary,
Krafft, Birch & Kilgore, Inc. for architectural services for the new library.
At the time of the writing of this agenda, the contract was being formulated,
which I should have ready for the Council's review on Monday night. This
contract will also be reviewed beforehand by Gary Pringle, our City Attorney.
POSSIBLE ACTION: Consideration of approval of contract with McEnary, Krafft,
Birch & Kilgore, Inc. for architectural services for the library improvement
project.
C
Council Agenda - 7/14/80
4. Consideration of Acceptinq 1979 Audit Reoort.
PURPOSE: To formally accept the 1979 Audit Report that was presented at
tFeCity Council's June 23, 1980 meeting by Rick Borden, with Gruys, Johnson
and Associates.
As you may recall, Rick Borden reviewed the 1979 audit report with the City
Council at the last meeting, and it was decided that the Council should have
an opportunity to review the audit report further and take up the formal
acceptance of the report at the next meeting.
POSSIBLE ACTION: Consideration of the formal acceptance of the 1979 audit
report prepared by Gruys, Johnson 8 Associates.
REFERENCES: Audit report previously handed out with the June 23, 1980 agenda.
Council Agenda - 7/14/80
5. Consideration of Purchase of Additional Dump Tank for the Fire Department
PURPOSE: To consider the acquisition of an 1,800 gallon dump tank for the
it�f Monticello's fire department.
A dump tank is a piece of equipment that allows the Monticello Fire Depart-
ment to carry an additional load of water to fires that extend beyond their
service capabilities of the City water lines, especially into the townships.
This pi ece of equipment is transported to a fire that occurs in one of
those areas, and allows the water tank truck to go back for additional water
and still give the capabilities to the firemen fighting the fire sufficient
water supply until the water tank truck comes back.
Currently, the Fire Department does have an 1,800 dump tank that was pur-
chased in April of 1977 for $565; however, this is in need of repairs. In
talking with Paul Klein, Fire Chief, he felt that the City should have the
current dump tank repaired, but also acquire an additional dump tank
since the City would be without this dump tank for a period of time.
Prior to purchasing the current dump tank that the City of Monticello had
acquired, the Fire Department did not have such a unit within its inventory.
Additionally, the Monticello Fire Department has expended over $2,100 on
capital outlay items for 1980, compared to an initial budget of $2,100.
Should the Council approve the acquisition of an additional dump tank it
would be necessary to have the Township also approve of the same, since
it is a Joint Fire District. Estimated cost of a new dump tank of the
type the fire department prefers is $795.00. Paul Klein will be at the
quarterly meeting, and could review this item with the City Council.
POSSIBLE ACTION: Consideration of authorization to purchase additional
dump tank for the Monticello Fire Department.
Council Agenda - 7/14/80
P1A �oPM
6. Consideration of Establishing Hours for Monticello Parks. %Y
PURPOSE: To consider the establishment of certain hours for the parks within
the City of Monticello.
Buddy Gay, Wright County Sheriff's Department, will be at the Monday night
meeting as part of the quarterly department head agenda item, and has
asked that the City Council consider the establishment of park hours. He
indicated that the primary concern was Ellison Park, however, there has
been occasions in other parks where it would be nice to have, in his
opinion, the establishment of regular park hours to allow the Sheriff's
Department to use this as a tool in removing some of the juveniles
from the park after hours in the evening and early morning hours.
You might recall some concern expressed by residents adjacent to Ellison
Park about a year and a half ago, about school kids congregating in
Ellison Park prior to starting of the regular school day.
If park hours were established, for example - parks could be open from
8 A.M. until 11 P.M. - signs would be posted in the park, and additionally,
an ordinance could be adopted. One exclusion the Council may want to
consider would be the West Bridge Park, in which we have previously allowed
campers to park overnight. If the Council adopts certain hours, this could
still apply to the West Bridge Park except for overnight camping within the
defined parking lot area.
According to the Wright County Sheriff's Department, they may receive
complaints from citizens about disturbances caused by youths, etc., but
there is little they can do unless they actually catch them in the act,
and obviously, once they see the Sheriff's Department coming, the
youths quiet down. rurthermore, the Sheriff's Department has indicated
that it's a tool that their department can use and they would use it with
discretion. There may be legitimate uses of the park, such as jogging, etc.
however, there is some concern about discriminating against some park users
and not others, and maybe we can discuss that at the Council meeting.
POSSIBLE ACTION: Consideration of adoption of park hours for the Monticello
Park system.
LI
Council Agenda - 7/14/80
7. Consideration of an Ordinance to Regulate Traveling Shows.
PURPOSE: Consideration of an Ordinance that would regulate carnivals,
circuses, menageries, etc., in the City of Monticello.
Recently, I had a conversation with Ken Maus about the concern for the regula-
tion of a carnival by the City of Monticello, similar to the one that was
located at the Monticello Mall. In talking with our law enforcement pro-
tection agents, Wright County Sheriff's Department, numerous incidents have
occurred that may warrant regulation of such an amusement.
Enclosed, please find a former ordinance that the City of Monticello had
which regulated such an amusement. This ordinance was not adopted at the
same time the entire set of ordinances was adopted in 1975, and as a result,
I have enclosed a proposed ordinance for your consideration.
Some of the main aspects of the proposed ordinance are as follows:
A. Approval by the City Council of Monticello.
B. License fee required in the amount of $100 for the first day and
$50.00 for every day or portion thereof thereafter.
C. Proof of insurance and submission of a surety bond.
D. Provision for revocation.
E. Provision for items to be considered on each application
Almost any good amusement enterprise should be able to adhere to the ordinance
provisions. As far as the license fee is concerned, 1 think it is well
justified in light of the amount of time spent by our Police Department,
through the Wright County Sheriff's office, relative to possible incidents
in the area.
It should be noted that since Monday night is the same evening we hold the
quarterly meeting, I have sent a copy of the proposed ordinance also to
Buddy Gay for his review and comments.
POSSIBLE ACTION: Consideration of adoption of proposed ordinance relative
to regulating traveling shows and anymodification or revisions thereto.
REFERENCES: Previous ordinance regulating traveling shows in the City of
Monticello, and proposed ordinance regulating traveling shows in Monticello.
Council Agenda - 7/14/80
8. Quarterly Meeting - Department Heads.
PURPOSE: Monday night is the first meeting of the 3rd Quarter of 1980,
and as a result, a meeting will be held with the following Department
Heads:
Paul Klein - Fire Chief
Karen Hanson - Senior Citizens Director
Buddy Gay - Representative of Wright County Sheriff's Dept.
Loren Klein - Building Official
Mike Melstad - YMCA Detached Worker
John Simola - Public Works Director
Gary Wieber - City Administrator
June 16, 1980
JOINT POWERS AGREEMENT
CITY OF MONTICELI.O AND INDEPENDENT SCHOOL DISTRICT #882
WHEREAS: Minnesota Statutes 471.15, 471.16, 471.59 and 121.85 allow
joint powers agreement between cities and school districts and
WHEREAS: The City of Monticello and Independent School District 4882
believe there should be a comprehensive summer recreation program and
WHEREAS: The purpose of this program is to bring together and coordinate
the available resources of organizations, agencies, groups and in-
dividuals within the community for the purpose of promoting the
most efficient use of both the physical and human resources of the
city, school district and community while fulfilling the summer
recreational needs and wants of the citizens residing within the
community.
NOW THEREFORE BE IT HEREBY RESOLVED AS FOLLOWS:
1. That Independent School District #882 and City of Monticello here-
after referred to as sponsors, appoint one (1) membor to the
Community Education Advisory Council with the remaining members
elected to the Advisory Council as prescribed in the by-laws of
the Advisory Council. (Appendix A).
2. That the Monticello Community Education Advisory Council shall
develop, support, stimulate and coordinate summer recreational
programs and activities for residents of: the City of Monticello
and Independent School District 4882.
1. Finance
A. A proposed budger for the following year shall be submitted by
the Advisory Council to the City Council of Monticello by
August 15th and to the School Board of Independent School District
4882 by of each year,
B. This budget shall be modified, rejected or appr ovad by the City
Council by October lot and the School Board by
of each year.
C. Funding will be on an equal basis between the City of Monticello
and Independent School District 4882 for the Joint Summer
Recreation Program, unless uither party winheo to modify its
proportionate share.
D. Payment by the City of Monticello for its reopoelive share
shall be made to the School District by June lot of each year.
4. Independent School District 4882 shall be thu fiscal agent and
shall receive and disburse funds accordingly, and shall be strictly
accountable for all funds and shall report all receipts and dfa-
buracmento to Cho City.
c=.�_
S. Facilities
` Sponsors will allow programs administered under this program
access to physical facilities for normal usage of usual and
customary programs without additional compensation.
6. Personnel
The Community Education Director will be responsible for the
development of the simmer recreation program in development
of the Community Education Advisory Council, lie/she shall be
hired by the Board of Education of Independent School District
0882 and responsible to the Superintendent of Schools.
7. Dissolution of Agreement
This agreement shall continue in force until either sponsor of
this agreement withdrawn from this agreement by presenting a
written resolution that their governing body approved a re-
solution to dissolve this agreement. Such withdrawal will
become effective no sooner than six months after the receipt of
the notice, or on June 30 after the receipt of the notice,
whichever is later. Both sponsors will be responsible for any
financial committments made prior to the dissolution of this
agreement. The agreement must provide for the distribution of
property acquired as the result of the joint exercise of powers,
and the return of any surplus monies in proportion to con-
tributions after the purpose of the agreement has been completed
8. This agreement will become effective July 14, 1980.
Adupted and approved by the City of Monticello this _ day of
1980.
Cary wieber, City Administrator Arve Crimsmo, Mayor
Adopted and approved by the Board of Directors of Monticello School
District 0802 this day of 1 1980.
Revised, August, 1978
MONTICELLO COMMUNITY EDUCATION ADVISORY COUNCIL
BY-LAWS
ARTICLE I - NAME
This organization shall be known as the Monticello Community Education Advisory
Council.
ARTICLE II - Purpose and Obiectives
To support, stimulate and coordinate educational, recreational, social and cultural
activities for students adults and families in the Monticello school district.
Section 1. To organize a well balanced program of activities for all age levels.
Section 2. To determine, sponsor and encourage specific educational, recreational,
social and cultural activities to fulfill the needs and/or desires of
the community by any feaslble means. 1
Section 3. To serve as one of the communication links between the Community Edu-
cation Director and the community.
Section 4. To recommend appropriate policies necessary for the efficient and
effective operation of the Community Education concept in Monticello
to the Board of Education for final approval.
Section S. To evaluate the programs and activities that have been established
and suggest changes and/or additionu.
ARTICH III - Membership
Section 1. Members of the Monticello Community Education Advisory Council shall
be elected on the basin of Interest in the Co®unity Education concept,
leadership potential and ability to make positive contributions to the
program.
s
-2-
Section 2. In so far as possible, members are.. elected so that various segments
of the community are represented. There shall be at least one member
appointed from the Monticello Board of Education and one from the
Monticello City Council.
Section 3. The voting membership shall consist of the two appointed members and
the eight elected members for n total of cen. The Community Education
Director, Assistant to the Community Education Director, Superintendent
of Schools and a student representative appointed by the Senior High
Student Council shall serve as ex -officio members.
A. New members, except for those appointed, shall be elected at the
annual meeting in March by the official representatives from all
interested organizations in the community. Each organization will
have only one vote, even though the meeting will be open to the
entire community.
B. A nominating committee consisting of two advisory council members,
two citizens appointed by the advisory council and the Community
Education Director shall present a elate of four candidates at the
annual meeting. The slate of candidates should reflect a cross
section of the community and the guidelines for selection as
established by the nominating committee. Additional nominations
can be made at the meeting.
C. The elected members shall serve on the council for staggered two
year terms and take office on April 1.
D. Should a vacancy occur, of an elucted member, during the year,
it will be filled by appointment by the advisory council.
J
-I-
E. Any member missing two consecutive meetings of the advisory
council will be asked for a letter of intent. The secretary
will notify the member, in writing, regarding his or her status
and request such a letter. If a member misses three consecutive
meetings and the advisory council has not received a letter of
intent, after requesting one, the advisory council then has the
power to remove that person from the advisory council without
further consideration.
ARTICLE IV - Officers and their Elections
Section 1. A. The officers shall be a chairman and a secretary.
B. Officers shall be elected by ballot in the month of April and
serve a one year term.
l ARTICLE V - Duties of the Office
Section 1. The chairman shall preside at all meetings.
Section 2. The secrntsry shall kepp an accurate record of all meetings of the
organization and shall perform the duties of the chnlrman in his
absence.
ARTICLE VI - Meetings
Section 1. A. Regular meetings shall be held Lite third Thursday of each month
at 7:30 p.m. the fourth Thuradny of the month will be the alternate
meeting date. Written notice shall be given for a change in date.
B. Special-meatinge may be called by Lite chairman or at t:1e request
of the Community Education Pirector.
C. The annual meeting will be held during the month of March and the
specific date will be determined by the advisory council.
-4-
D. Five members shall constitute a quorum for transaction of
business.
ARTICLE VII - Committees
Section 1. Committees shall be created by the council as may be required to prom
promote its objectives.
ARTICLE VIII - Resiitnations
Section 1. Any officer, chairman or member who wishes to resign from the council
shall give notice of his intention to the secretary who shall present
it at the next meeting.
ARTICLE IX - Parliamentary Authority
Roberts Rules of Order -Revised - shall govern this organization In all cases which
are applicable and not inconsistent with these by -lova.
ARTICLE X - Amendments
Section 1. A. These by-laws may be amended at any meeting of the council by a
two-thirds vote of the members present and voting, providing
notice of the proposed amendment was given at the previous
meeting and mailed out to cacti member at least two weeks prior
to the meeting at which the vote will be taken.
B. After approval by a two-thirds vote of the council, all
amendments or revisions shall become effective Immediately.
a
J
MEMO
1 have reviewed the Joint Powers Agreement including the 8y -Laws.
having to do with the City of Monticello and Independent School District
11882 Community Education, etc.
There should be two additions to the Joint Powers Agreement as follows:
Number 4 of the Agreement should have a comma alter the word accordingly, and
there should be added "and shall be strictly accountable for all funds and
shall report all receipts and disbursements to the City."
The second nddition should be to Number 7 of the Agreement by adding
one more sentence, and the sentence should be as follows: "The agreement
must provide for the distribution of property acquired as the result of the
joint excercise of powers, and the return of any surplus monies in proportion
LO contributions after the purpose of the agreement has been completed."
The reSL of the Agreement and the By -Laws appear to be in proper form.
July 7, 1980
'Gary L. Prin gic
City Attorney
LICENSES AND PERMITS
„glpere /tae Rwrhte. ,
plpA Ind cowling
Taal wlrrn rides t
jpdtu+0tle Charities yritip
- S. /lila Open.
ileaion literals Thssums
cels. greyed
r p
Al.t
yl/rprl-
tilC
InAor.Two, alt
t.
IOi. TRAVELING SNOWS
.gj.at0• NO eraan, aynagary, rotor, rnncpt Ca theleua:/i t*Iooble+un shat tr+e.h+bard m MOnl+teto w,deoul • Ulen", Tfy rate% of Toth
+y�p'a Isaby U.ld pial aftablroh d p lollowc: neuws w circuse am$ m-noWf irs Condoned, form Jay SIO to $15, prof each succeNmp day
=�gg$35; msn¢
ar;es, fact day 95 To S50 sed each succeeding day S5 to 576. IrInlr Kale. h,Uuruns, rrwhan sectors ehow,, perfom
rances. snows
..g bpm *,teb,ti01 Sia t0 6200par w win; wovded that of a titans et wentell is tenOeasry puryMstf Only, the hcOrar fee [heft he from Ss to
papers+• licress under the skim+ may bo (Panted by the mavor upon alw mahoor end the omalint of Toth license It all be d,vusultrpy
,Mle/r1 itO lnsvar abiact to it* tatgmnp functions.
Lieenh. Any person darning t0 obtain a Ircr is undo. this chat, -ter and having obtained Na wlntan approval of the mmvor or V,h
- COlrlsf>I fherttai. ensY PW te Ma VrifapTi Ctak the anquat of IMney hteerri fund ter+ wch ircrrge, amt upon preeennrg to the V tltW Ciera
.0am 10elp1 peselore, together with Toth rel Mail epprayel, shell be entitled f0 reCewe IrO:n amid Clark, a IKensa, signed by the flavor and counter-
bV t1 V,IW Cases aced aftnted by the seer Of the Village euthMet,fg such person to tarty ellwch twprpps at some Certain place on
/p
__.' �pyow ped fa a splichedUma. Provided. that the troupes under this chaptet thatl be d,scrmrunmlV with the Mayor and he may at any
tepma
Ne apy egahph of the has df the Stere of Mnnelp/s, the Oenp a
ndincof tins VIIISW Other caw shorn look a env IKrm g+antod umle,
OC$pU
at.ala
40J PEDDLERS AND M >
10.016. f oblic Plrtee. AOV person who wits or after$ 101 safe any goads, wares, mteChandow !!woks, math pay ter Other .Il Klef Or trortpe
OfO'Cou gn Owume at rV Vire upon of along the Street,, ri roues, alleys, hghwevs Or puhhk places of this V oliefp %hall tell obtained a healer
or street man and son, peraGn who teras from house to house riling or offering any hf .,it pUU*r fur ,it. beer*, or archanpe them ter deemed to
pada*, or carbonate within the meaning of this chapter and it shall be unlawful for any pnfpn In e.orcar any such calling rauh,re the Village
_ r„pthp,It Hntnrmg obtatneri af.erhe.
LrOr40for wch C ll,lyp are harabV hood at me am at $500per day lar hsuN all a:W street Milan 1 $:100 tete dv for prdd:11s and am
,� y0rla teed may ba grante0 uY inn AtiYor opal apptiCpcn,
the balance shat? riot epOly to Vsnrlar►01 fpm produce Or of grNn in,hlr Tied Vmr'Isi+in.
10A7+i L+Oarop. Any po rwn during to Oltrn a i.ens under this thapter stud!wing Obiairyd the written spuravp of The Mayor or Vih
tape Caulltd iharetorl, My pay 10 the Village Clark the m noun) of maneY fired in this khapirr fa wkb IKensa and with Toth tor often ap4rOvsi,
slink Us pithiWo to receive from the Carl, a license, signed by the Mayor pd courpons,gbed try poor V olagr+Clark pd ellestrft by the flet of the
Voltage tuth0o hong aCh person to tarry On Toch bumleyss at awry Certain htece designated therein and for a sUectfeed time. A Uconw u+dp this
chapter shall G pnrr.r,nnuq with the Mayor and he may at env Tons foe Inv violation of the taw, of Ito Gblta Of Minnesota, the allrnsr.cN of this
vettall a Other tau 111,00i Mk pry 1.enN greeted under $span 00.) 8:0r
p;pt, Pn.su Realdonae. The practice 20 Vino in and upon pnva,e Itpd.nh rI on the VJygm of MnnbrelLo. Mmnctola, by aal.edur$, ped•
dirt, howle,t, rte'nant fwlthar+Ts and ttenpimi vandalized! rmctuVidne not haveng tw. n re .upted or p:vitro W SO do t:y the owner Ot O lw#,
OCCuWj orcccuparels of sand Pivot. researnq, fa the purpose Of slsctr.lg cedars Ion IN half of gtn:b. warn amt onerchand ^, Cook, The pur,
parallel dia.pn'g of a prodtgor YtarvLnf The stns,+{ forbidden,
405, OILLIARDS AND OtwVLING
106010 LNsnse ire, No proton shall seep for pubic use or hit* ..thin the Village any bdi.erd tat,' e, poor table or Oowl.rg lfeV without
fpdhr,ng aalpMd 0 hsanN 0111611019 and the Iasis of such hglrar re booby filed .$ $25 00 two I,a1 too esch Orlhard Or J Uel table and
$200000 Vast fa tKh bawling ml IV. NO iiNM 0,011 be granted under This se, lour, for any Other p.he tfian Ont same and every Toch license
Iaall.lpne on the totat day of Aptrl Nel aHp ted11� Ola al ma iWe, !tonere uodp lhu octad -my dr "Imewl L/ the Vm'aDa COOMd,
AO ,rcMp that! ,aasd Omlte �t0a pct tgr'a y Iferp+n to L.ep Oe uta env o) N'A te tµ W in arty f r.O.n wed of ,ntO.Kp+ng i..tus rs re tohf.
Any psnon alp r,r�g 10j1dNin 1 I.enNN u1 111 a chaU1w and held Obtained IM written appe%*I LI ice Vol 101 Crontdr therefore, may (lay
1 wrtll.Vd'ar Crrhetp(aruMYf tiwrlaylheronlraed la•,IAl.stlaa and w,in lJLh wr,ilahetirq,al{na!IM lm,l'e1 ler l/Girona rnrnn Nil Clerl,
a loans hpu.t h ns► Mm stall Anoint ,geed by the Vdisga Clerl end ptguld by the N0l W Well Village ImAtmnt,ng tush prr.on to t#,,V a..
e>Cn WuMa al We *,10,0 ifapgnaled ihralh ens fa t NWIlyd toy, PYolhfad, that the liken" unit*+ this th]+,tnf !hall bell N.relcha y
yyip+It. Mata and pie AfaYor r Voltage Coshed H ply hms for any recipyn Of Shot IpN Of the State of My+rowts, the ord -snorts of *aid Village
Or 0111 coy shawl frog rlovake any loan" porthole under This Climate'.
107, TAXI DRIVERS AND aRAVMEN
X7.0/0, tisane ice. An hxlmen, b+say a leaf Niyeri e ed appHas, th srnwn ami Other T'*nax's a gsrd m Tne U,nu,, ,s ort trsmt artvg
Ice hire, *,nuns a bag" ahw.t the Village of MOntKpio dull dspoeil w,ih the Voltage Cites a hsps fry hf $1000 m h sap f, r ooh,mhK+e
pnPoyepmsuth bps+n*O, aedshail fill registered with amid Clark such [er I,M ErhUroler ate !µstar !1 Na111 aNgnrda n,',, rbYIM VJ
tai con,left {haft tattersall'. a ctinep+ YOYi grecs Yee++ Me r+e41tor rrteptlo ur othw mNns Of t+N+slµitat.till me pi 1, lits c„ 1, fry+tog to be
411 the ,.pons Of IM Opra1M a awn*, Of Tisch Vehicle s0 fitaheed
101070 ien*POakti,iW cenu $kill to Mood to or~ in the baUnes 0t tune" ug baggage a,.y, so,t b tourist a' aur :eieaAd dai./ersp
IM VA/1yr Cars 0 Wed m IM win ol'ilm40emar esibaQw lib efhnaeI by the M yK,d„tprzry„rt� OW 1, Oiu,;n sed f., as {rrwrtr W
206 prmantfentliY,ag K.n Canyat of tyaaagt SH gg laarllei9eqgAqLjj to. huunes. of!+hers.•a le+tri;warr+gns ace llq•
gem. W4blteorer gll,�aeeaOleMre .ii yr$ r,yl.41.20. IIabdl+ly Tice Of teyllr dammP 101.r.' iY. itlalerlella eppnl l�anynl tod*bus..M.n
th{rgSf►ET'f.TNtnnuta, ovi f plIt Y 'hot Os tell the security of am pra0ha enwlOv,ng the trailer, Of w1w My IM ofltaJ by IT,Tn%glygryMgry
`+ .Y
0
QUARTERLY REPORT OF THE MONTICELLO
FIRE DEPARTMENT
President — Jim Maurice
Vice President — Marn Flicker
Secretary — Lee Trunnell
Treasurer — Willard Anderson
Chief — Paul Klein Joint Committeeman — Lee Trunnell
Assistant Chief — Goidon Link Training Officer — Gene Jensen
1st Captain — David Kranz Asst. Training Officer — Ted Farnum
2nd Captain -- George Liefert
The following is a quarterly report of the Monticello Fire Department from April 1, 1980
thru June 30, 1980.
There were 20 personal assists by the Chief and/or assistant chief.
There were 32 fires which required 850 man hours. The average attendance at a fire D
was 17.5.
During the past three month period there were 3 training sessions which required 154
man hours. The average attendance at these training sessions was 25 men.
The Dept. held an open house at the barn on June 14. The attendance improved
over last year and the dept. did many demonstrations that day.
Paul Klein and Lowell Mortenson attended a L.P. Gas Burn demonstration held at
Albertville.
Also, 7 men attended the sectional school at Duluth on April 28.27. They were Paul
Klein, Gene Jensen, Jerry Wein, George Liefert, Lee Trunnell, Dave Kranz and Willard
Fernick.
Respectfully submitted by,
p"� s
David B. Kranz
Reporter
bik
We briery sudHnrl Spenf-CAIW;lS and 0111 n tff ler: --
ua�
14 -r ,
C::
CITY OF M'SCELLO 1
I&A TTON' /71Ilk 1-41 t DMCRIPTIO:a-( 00 C-- 4111V
".YYE OF
MCIIASE DATE PURCHASE PRICE PURCIIASED, FROM WHOM ASSET TRADED IN
Ont 'HSGs" ,SSG/F"�Ec4.,o �1A
DERECIATION RECCIRD
A/DEPR DEPRECIATIO:: TAKE! A: YEAR INDICATED
11-31-77 1978 1M 1980 1981 1932 1983 1984 1985 1996 1987 1918 1989
DISPOSITIO'�
IF SOLD OVrRIG4iT IF TRADED III
DATE DISPOSED HOW DISPOSED REVFME FROM SALE TO WHOM SOLD ALLOWAIXE GIVEN ASSET ACQUIRED
O
!LATE INVENTORY TANK,'
250 East
MONTICELLO, MN 55362
MEMORANDUM
70: Ken Maus
FROM: Gary Hleber Wit%
DATE: June 9, 1980
SUBJECT: License Requirements - Carnival
Attached is the previous ordinance the City of Monticello had on its
books prior to the adoption of a complete new set of ordinances
relative to licensing carnivals, etc.
After our discussion, 1 think it might be a good idea to have some
type of ordinance relative to the licensing of carnivals similar i
to the one that located at the Monticello Mall, However, i think
the following changes or a completely new ordinance should be
t adopted which would include the following:
fel. Set fee, not range of fees.
2. Add - carnival - specifically to the language.
3. Exceptions would probably be made for the School District and
for the City Parks as long as there was approval to use these
facilities.
d. Approval should come from the City Council as a body.
5. Application could be made in advance of the event to allow the
City Council sufficient time to deal with the issue.
v, 6. Payment would have to be made with the application so that in
effect the City receives payment in advance and doesn't try to
collect it at a later date.
7. There probably should be some proof of insurance, like a certifi-
cate of insurance, and there may be the question of a bond also.
G
C
Memo to Ken Maus
June 9, 1980
Page A2
S. Although it might not necessarily hold up in Court, it might be
nice to use as a tool the fact that the City Council can issue
such licenses at its discretion. In this way, the Council may
want to approve of one carnival over another because of the
circumstances involved. One way to maybe handle this would be
a general clause that in that the City Council shall
review such application and if it is determined that it is not
in the best interest of the health 6 welfare of the City of
Monticello, such license shall be denied.
If the Council feels this is worth pursuing, I could have a more defi-
nitive ordinance prepared for the next meeting.
GW/ns
ATTACH.
�41
1�
�r
�p Legal Notice
An amendment to the
Nuisance Ordinance, Park Vi,
Section 3, Subdivision 4 of the
City of Waverly Ordinances.
There shall be no drWting of
1 alcoholic beverages on any
street, sidewalk, P ley or public
thoroughfare in the City of
Waverly. The violation of this
ordinance is a misdemeanor
and is punishable by. a Cure of up
to $300.00 or up to 90 days in jai,
of batt:.
P pew;NJ �--�
t
COUNCIL UPDATE
July 14, 1980 Meeting
1. Monticello Island
Enclosed, please find a June 2, 1980 letter from the United Stated
Department of the interior relative to the possible utilization of
Monticello Island just below the Highway 25 Bridge adjacent to
Monti cell o.
It should be noted that the Planning Commission did review this letter
at their last meeting, and they felt that the City of Monticello should
not pursue any development of this island due to the fact that it should
be left :n its natural state and development of any trail system which
may i nclude a walk bridge would possibly encourage beer parties, etc.,
and littering of this natural area. Additionally, there was concern with
the fact that, because of the elevation of the River, this area may be
flooded and could pose a hazard if traffic to the island were encouraged.
2. Eminent Domain Proceedings - Harold and Phyllis Ruff.
Berni a Boland, our attorney relative to the above matter, has filed a
motion with the Tenth Judicial District Court to be heard on July 18,
1980, to overturn the judgment determined by the Jury on this matter.
As you recall, the Jury awarded the Ruff's a total of $30,250 for the
easement. If the Judge does not rule in favor of the City on this
motion, Mr. Boland indicated that he would be glad to review the matter
with the City of Monticello to determine if the City should proceed
with an appeal to the Supreme Court.
3. Meeti nq with NRC Representatives - July 21, 1980 - 4:00 P.M.
Mr. Charles Brown, NRC Senior Resident Inspector at the Monticello NSP
Nuclear Plant, would like to meet with the City Council along with the
Civil Defense Director, City Administrator, etc., at the above date and
time at the Monticello City Hall. Purpose of this meeting would be to
make the City Council aware that the NRC does have a senior resident
inspector at the local nuclear plant, and also to address any concerns or
questions that the local and appointed officials may have. It should be
noted that this meeting was set up at the above time and date since there
will be various other NRC officials in the City that day, and they also
will be at the meeting. Your attendance is invited, but is not necessary
since it is not a meeting of the City Council, but the information may
be of Interest to you.
Gu/ns
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
July 7, 1980 - 6:15 P. M.
Members Present: Arve Grimsmo, Dan Blonigen, Ken Maus, Phil White.
Members Absent: Fran Fair.
Also in Attendance: Library Project Committee Members - Caroline Ellison,
Bud Schleif, Marge Bauer, Loren Klein.
Purpose of the meeting was to interview five architectural firms for
consideration for the proposed Monticello Library. Following is a list
of the five firms that were interviewed:
Birkeland Architects, Inc.
BUBR Architects
Thorsen 8 Thorshov Associates, Inc.
McEnary, Krafft, Birch 8 Kilgore, Inc.
The Architectural Alliance
After the interviews were held, there was a discussion and the Council
Members individually rated the architectural firms. These ratings were
compared with those of the Library Project Committee. A motion was
made by Phil White, seconded by Dan Blonigen and unanimously carried to
enter into contract negotiations with McEnary, Krafft, Birch R Kilgnre,
Inc. for architectural services for library project, contingent upon
review by our City Attorney. It should be pointed out that this firm
had indicated that their fee was based on a square footage formula whereby
a 6,000 sq. ft. building, they would charge $42,000 for architectural
services, to include interior design and landscaping architectural services.
Should the City of Monticello go over the 6,000 square foot requirement,
there would be an additional fee of $5.00 per square foot, and should the
City of Monticello go under the 6,000 sq. ft. benchmark, the contract would
be reduced by $6.00 a square foot.
Council consensus was also to have the preliminary design stage completed
by September 1, 1980, rather than October 1, 1980, to allow the matter to
be put on the November 1980 ballot for a referendum.
Meeting adjourned.
Gary Yleber, City Administrator
GW/ns
I
MINUTES
REGULAR MEETING - MONTiCELLO CiTY COUNCIL
June 23, 1980 - 7:30 P. M.
Members Present: Arve Grimsmo, Dan Blonigen, Fran Fair, Ken Maus, Phil White.
Citizens Comments:
Mr. William Everett, Principal of the Rivercrest Christian Schuol,
appeared before the Council to ask if the City would consider renting a
portion of the Oakwood School Building to the Christian School for their
school needs during 1980 and 1981. Mr. Everett indicated that the School
is now looking for a place to expand and felt that the School Building
would suit their purpo ses very well.
City Building Official , Loren Klein, indicated that the State Building
Code Division has indicated that there is a very slight chance that the
building could be used for School purposes, and if so, would need
hu;dreds of thousands of dollars worth of rehabilitation before this could
be allowed. Because of this, motion was made by Phil White, seconded by
Fran fair and unanimously carried to deny the request of the Rivercrest School
Mr. Chuck Ballard, resident of Mississippi Drive in the eastern portion of
Monticello, expressed his concern about the Macarlund Plaza Development
proposed in the area. Mr. Ballard felt that the development, as proposed,
calls for watermain service to come from Mississippi Drive, which, in his
opinion, may cause water pressure problems not only for the residents of
the new townhouse development, but also for those current residents
along Mississippi Drive. He felt that if there is going to be water pres-
sure problems, which the City Engineer has indicated there may be, looping
of the water mains should be constructed now to avoid problems in the future.
City Engineer, John Badalich, did indicate that booster pumps would be nec-
essary to the individual townhouse units and would be a short-term solution
to the problem, but felt that this would be adequate at the present time
as it is unlikely that everybody in the townhouse development and those
along Mississippi Drive would be using water at the same time. He noted
that the long range plan is to loop the watermains in the future, which
should alleviate any problems after more development occurs in the area.
Mr. Ballard also informed the Council that some of the undeveloped lots in
the area are now growing up in weeds, and the City Council instructed the
Public Works Department to pursue this matter with the property owners.
1. Consideration of Sinn Ordinance Amendment Reoulating Advertising Signs
Greater than 200 Square Feet.
Presently, according to Monticello City Ordinances, advertising signs or
billboards are required to be removed by August 21, 1980, unless the City
Council amends this ordinance provision. An ordinance amendment has been
prepared by John Uban, of Howard Dahlgren Associates, and reviewed by the
Planning Commission for possible adoption.
- 1 -
C,
Council Minutes - 6/23/80
The new ordinance as proposed would consider all advertising signs as non-
conforming uses and they would be allowed to remain until such time as the
parcel of land on which they are sited was developed, and at that time,
the sign would have to be removed within 60 days. As a result of this
provision, all existing advertising signs would have been grandfathered in
and allowed to stay until such time as the property was developed.
Councilmember Fair noted that the present ordinances have been on the books
since 1975, which required all signs which were non -conforming to be taken
down by August of 1980. Mrs. Fair indicated that she felt the sign ordi-
nance, at present, is a good ordinance and should he adhered to and that
grandfathering in the present signs but not allowing additional signs in
the future may cause enforcement problems.
Other Councilmemhers felt that this may be a solution to the billboard
advertising problem by amending the ordinance to allow the existing signs
to be grandfathered in, but by making them the principal use of a buildable
lot, the burden is now shifted to the property owners and the sign company
to decide whether the sign remains or development occurs.
Del Blocher, of Blocher Advertising Company, requested that the Council
consider allowing the signs that are grandfathered in to be updated and
upgraded in the future. Mr. Blocher showed sketches of new signs now used
in the sign industry for billboard structures which would be much more
modern and aesthetically pleasing to the community. His request would be
that, if this new ordinance was passed, single pole type structures be
allowed to replace the existing signs as they are taken down and repaired.
Motion was made by Phil White, seconded by Dan Blonigen to adopt an
ordinance amendment pertaining to Ordinance Section 10-3-9(B), as follows:
Advertising signs of 200 square feet or more, in place on
or before June 23, 1980, and which are the principal use
of the lot of record as of the above date, and which have
an agreement on file with the City on or before August 23, 1980,
in the form so designated by the City Administrator, which is
signed by the property owners and the advertising sign owners
and all signatures notarized, may continue as a non -conforming
use until such time as the lot of record above is developed
or improved, in which case, the non -conforming advertising sign
must be removed within 60 days after written notice from the
Building Official.
Voting in favor: Arve Grimsmo, Dan Blonigen, Phil White, Ken Maus.
Opposed: Fran Fair.
(See Ordinance Amendment 6/23/80 #78)
J
- 2 -
Council Minutes - 6/23/80
2. Consideration of an Ordinance Amendment to Allow a Day Care Facility
within an R-2 Zone as a Conditional Use.
Currently, Monticello Ordinances allow a Day Care Home with up to five
children as a permitted use in any residential zone, such as R-1, R-2
and R-3. The current ordinances also provide for a Day Care Home with
greater than five children as a conditional use within an R-3 zone only.
A request by the ABC Day Care Center has been made to allow a Day Care
facility within an R-2 zone as a conditional use, as the owners of the
ABC Day Care Center are proposing to purchase the First Baptist Church property,
which is currently zoned R-2. it was noted that in order to allow this
First Baptist Church property to have a conditional use, the property
would either have to be rezoned to R-3 which would allow also multipl e
family buildings, or amend the ordinance to allow day care facilities
as conditional uses within an R-2 zone.
The Planning Commission, at their last meeting, recommended that this
ordinance amendment be passed to allow day care facilities as conditional
uses also in R-2 zones with numerous conditions applied.
Motion was made by Fran Fair, seconded by Phil White and unanimously
carried to adopt an ordinance amendment to allow a Day Care facility
as a conditional use within an R-2 zone, along with the following
conditions:
A. No overnight facilities are provided for the children served.
Children are delivered and removed daily.
B. The front yard depth shall be a minimum of thirty-five (35) feet.
C. Adequate off-street parking and access is provided in compliance
with Section 10-3-5 of this Ordinance.
D. Adequate off-street loading and service entrances are provided in
compliance with Section 10-3-6 of this Ordinance.
E. The site and related parking and service shall be served by an
arterial or collector street of sufficient capacity to accommodate
the traffic which will be generated.
F. All signing and iiiformational or visual communication devices shall
be in compliance with Section 10-3.9 of this Ordinance.
G. The provisions of Section 10-22-1-(C) of this Ordinance are
considered and satisfactorily met.
H. The regulations and conditions of the Minnesota Department of Public
Welfare, Public Welfare Manual 11.31-30 as adopted, amended and/or
changed are satisfactorily met.
!. A written indication of preliminary, pending or final license
approval from the regulatory welfare agency is supplied to the City.
(See Ordinance Amendment 6/23/80 #79).
3 - a
Council Minutes - 6/23/80
3. Consideration of a Conditional Use Permit - ABC Day Care Center.
Marcella Corrow, one of the owners of the ABC Day Care Center, requested
a conditional use permit to allow them to utilize the existing First
Baptist Church property on West Broadway, as a new facility for their
day care center operation.
As referred to in Item q2, this property is located in an R-2 zone and
would require a conditional use permit. The Day Care Center currently
operates out of the Oakwood School Building, but will have to find a new
location and, according to Mrs. Corrow, the First Baptist Church property
would be ideal for their purposes, since it would require little modification
to meet their purposes.
The Planning Commission, at their last meeting, held a public hearing and
received no objections to the proposal and recommended unanimously that
this conditional use permit be granted.
Motion was made by Phil White, seconded by Dan Blonigen and unanimously
carried to approve a conditional use to the ABC Day Care Center.
4. Consideration of an Ordinance Amendment to Allow the Division of Lots
Containing More Than One Dwelling Unit for Purposes of Ownership.
Recently, the City Council received and approved a request from a developer
to build a duplex on one city lot, which would be owned by two individual
parties. The division of the duplex into two dwelling units created a
zero lot line dt the common wall of the building.
At the time the zero lot line variance was granted to the developer, it
was the opinion of the consulting Planner that the present zoning ordi-
nance could be interpreted to allow the approval of the division of lots
containing multiple unit structures in order that individual units could
be sold without a variance. In order to clarify the zoning ordinances,
the Planner did offer an ordinance amendment to more clearly address
the issue, and recommended that the following ordinance amendment be adopted:
(E) Lots of multiple housing unit structures may be divided for
the purpose of condominium ownership provided that the prin-
cipal structure containing the housing units shall meet the
setback distances of the applicable zoning district. In
addition, each condominium unit shall have the minimum lot area
for the type of housing unit and usable open space as specified
in the Area and Building Size Regulations of this Ordinance.
Such lot areas may be controlled by an individual or joint ownership.
Motion was made by Phil White, seconded by Ken Maus and unanimously carried
to adopt the ordinance amendment pertaining to Section 10-3-3-(E), allowing
multiple housing unit structures to be divided for the purpose of condominium
ownership provided each condominium unit has the minimum lot area for the type
of housing unit and usable open space as specified in the regulations of the
ordi nonce. (See Ordinance Amendment 6/23/80 080) J
I:!
Council Minutes - 6/23/80
Consideration of Extension of Variance Request by Scott's, inc. to
Continue the Use of a Mobile Home in a B-3 Zone.
Bob Pederson, of Scott's, Inc., requested another variance to continue
the utilization of a mobile home, which is currently situated just West
of the Monticel to Ford site at the 1-94 interchange. Mr. Pederson
indicated that Scott's is a truck brokerage business which has utilized
the present site for a number of years, even prior to when the area
was annexed into the City of Monticello.
Variances were granted in the past years for Scott's to operate the
truck brokerage business at this site, with the understanding that
they were one-year variances and that Scott's would be locating to a
permanent facility. Mr. Pederson indicated that they have been trying
very hard to find a new place to operate their business, but have been
unsuccessful so far. Mr. Pederson indicated that their primary business
season is from July until Mid -October of each year, and to go out and
purchase a lame tract of land and build a permanent structure for this
seasonal operation is economically not feasible in light of the land
available at the current time. Mr. Pederson indicated that he has had
talks with Mr. Mike Reber, who owns property in the area south of 1-94,
who plans on developing his property, that may be suitable for Mr . Pederson
to rent. In 1 i ght of this, Mr. Pederson requested that he be allowed to
continue his operation at the present si to until approximately December 1,
1980, at which time he would remove the mobile home and business from
the Ford property site.
Motion was made by Phil White, seconded by Fran Fair and unanimously carried
to extend the variance request of Scott' s, inc. to operate their brokerage
business from a mobile home without any landscaping or hardsurfac ing and
curbing requirements until December 1 , 1 980, with the understandi ng that
no additional extension of the variances would be granted.
6. Consideration of a_ Request for Permission to Bold a Tractor Pull i nq Contest
and a One -Day Non-Intoxicatinn On -Sale License by the Monticello Jaycee's.
The Monticello Jaycee's, along with the St. Michael Jaycee's, have requested
permission to hold a tractor pulling contest on the Curtis Hoglund property
July 13, 1980. In addition, the Jaycee's requested a one -day 3.2 beer license
for the event scheduled from 1 - 5:00 P.M.
One of the primary concerns of the Council was that adequate parking be
available, and representatives of the Jaycee's indicated that parking
would be available on Curt's property, along with property owned by
Maurice Hoglund, just cast of the tractor pulling site. In addition,
the Jaycee's will post County Road 075 with No -Parking signs to eliminate
parking along the shoulder of County Road 075.
Motion was made by Fran Fair, seconded by Dan Blonigen and unanimously
carried to approve the request of the Monticello and St. Michael Jaycee's
to hold a tractor pulling contest on July 13, 1980, and to issue a 3.2 beer
license for that one day, with the understanding that the Jaycee's provide
adequate liability insurance.
- 5 - c
Council Minutes - 6/23/80
7. Consideration of Acceptance of a Step iII Treatment Works Grant from
the EPA.
Notification has been received from the EPA that the City of Monticello
has been awarded a grant in the amount of $4,149,300 for the upgrading
of the Wastewater Treatment Plant in Monticello.
The total project cost for the treatment works plus the interceptor
sewer which would run through the School property to the intersection of
the Burlington Northern Railroad Tracks and Washington Street, is
estimated at 55,532,400. Of this amount, the City's share would be 10%,
or approximately $553,000.
John Badalich, City Engineer, informed the Council that additional
applications have been submitted in an attempt to get some of the
construction at the plant to be considered energy efficient, whereby
an additional $40,000 of the City's share may be picked up by Federal
and State grants.
The City Engineer indicated that bids could be advertised for construction
returnable in August of 1980, and construction would take approximately
15 months before final completion.
Motion was made by Phil White, seconded by Ken Maus and unanimously carried
to adopt a resolution formally accepting the grant conveyed by the EPA
in the amount of $4,149,300 for updating the City's present treatment J
plant and installation of interceptor sewer lines.
Motion was also made by Phil White, seconded by Fran Fair and unanimously
carried to advertise for bids for upgrading the Wastewater Treatment Plant
with bids returnable August 20, 1980.
In addition, a motion was made by Phil White, seconded by Ken Maus and
unanimously carried to adopt a resolution approving the engineering fees
on the construction project in the amount of $380,200.
8. Consideration of Extent of City's Involvement in a Comprehensive Community
Education Joint Powers Anreement with the School District #882 of Monticello.
Previously, the City Council appointed two members to an ad hoc committee
for the purpose of forming a Joint powers agreement with the School District
to provide a joint recreation program. This formal Joint Powers Agreement
was recommended by the State Auditor if the City wished to continue contri-
buting to the summer recreation program sponsored by the community education
staff.
As part of the Committee discussion at their last meeting, there was dis-
cussion about the possibility of the City being involved in more than Just
the summer recreation program, and possibly being involved in the entire
community education program in terms of financial support.
- 6 -
Council Minutes - 6/23/80
After considerable discussion by Council Members regarding the entire
community education program and the summer. recreational program, it was
the consensus of the Council that the City should only consider financial
support for the summer recreational program, and not the entire community
education concept in general. Although the City was in favor of sharing
in the cost of the summer recreational program, considerable discussion
was held concerning what was considered a fair share in regards to
Monticello residences.
It was pointed out that although in some cases more City residences use
the facilities of the summer recreation program, the City, in effect,
already is paying 75% of the entire summer recreation program and
community education program since the City of Monticello does constitute
75% of the tax base of the School District.
Duane Gates, Community Education Director, presented a summary of the summer
recreational costs for 1980 to the Council, which indicated approximately
$11,460 will be spent for these costs in 1980. Mr. Gates noted that the
above costs did not reflect overhead costs such as maintaining an office
and salaries of the Community Education Director or secretaries, and also
did not reflect any maintenance of the swimming pool in terms of chemicals,
supplies, etc. in addition, Mr. Gates indicated that another $13,000 is
spent during the year for other recreational activities as part of the
community education program.
In order for the City to pursue a joint powers agreement with the School
District, motion was made by Fran Fair, seconded by Ken Maus to have the
City participate in the summer recreational program with the School District
as part of a joint powers agreement at the rate of 50% of the 1980 estimated
cost of $11,460. The percentage rate of 50% of the summer recreational
program costs on an annual basis would be negotiated annually. Voting
in favor: Fran Fair, Arve Grimsmo, Phil White. Ken Maus. Opposed: Dan Blonigen.
9. Approval of Minutes and Bills.
Motion was made by Phil White, seconded by Ken Maus and unanimously carried
to approve the Minutes of the June. 9, 1980 regular council meeting and
the Dills for June 1980, as presented. (See Exhibit 6/23/80 01).
10. Consideration of a 3.2 Beer License for the Lion's Club - July 4th Celnhration.
The Monticello Lion's Club again requested a temporary license to sell 3.2 beer
on the 4th of July as part of their Independence Day Celebration. The
celebration takes place in the Bridge Parc, and in addition, the Lion's Club
requested that the license include the allowance of sale of 3.2 beer at the
Maus Foods parking lot prior to the parade of the various antique cars.
Council Minutes - 6/23/80
Council discussion concerned whether 3.2 beer was necessary to be available
at the antique car review, and therefore a motion was made by Phil White,
seconded by Fran Fair and unanimously carried to approve the issuance
of a temporary 3.2 beer license on the 4th of July to the Lion's Club
at the Bridge Park, but not at the Paus Food Lot.
Meeting adjourned.
Rick Wolfsteller
Assistant Administrator
RW/ns
a-
J
MEMO
This is a reminder of the meeting for the City Council for
July 1, 1980 at 6:15 P. M. PLEASE NOTE TiME.
Purpose of this special meeting is to interview architects
for the library project.
On Monday night, starting at 6:15 P. M. five architectural
firms will be interviewed by th City Council for the library
project. One half hour has been allowed each architectural
firm with a fifteen minute period between each interview
session to allow for an easy transition between the interviews.
For your information, I have enclosed the following:
1. Interview schedule.
2. Brochures submitted by the architectural firms to be
interviewed on Monday night if submitted.
3. A capsule summary information compiled by the American D
institute of Architects on the firms the City Council
is to interview on Monday night. This survey was com-
piled on information submitted to the American institute
of Architects and apparently 4arold Birkeland did not
either submit any information or was not contacted.
4. information sent to the architects to be interviewed
Monday night.
5. Publication entitled "How to Find, Evaluate, Select and
Negotiate with an Architect."
6. information sent to the City of Monticello's library
committee.
It should be noted that the library committee has been sent
notice and invited to the meeting on Monday night.
POSSIBLE ACTION: After the completion of the interviews, the
City Council may want to select an architect from those inter-
viewed to negotiate with and a contract for such services
would have to be later approved by the City Council.
Gary tc r, G ty Adm.
GW/Ig
ARCHITECTS TO BE INTERVIEWED FOR LIBRARY PROJECT
TIME
6:15 P.M. - 6:45 P.M.
7:00 P.M. - 7:30 P.M.
7:45 P.M. - 8:15 P.M.
8:30 P.M. - 9:00 P.M.
9:15 P.M. - 9:45 P.M.
July 7, 1980
NAME OF FIRM
Birkeland Architects, Inc.
BWBR Architects
Thorsen b Thorshov
Associates, Inc.
McEnary, Krafft, Birch B
Kilgore, Inc.
The Architectural Alliance
NAME OF REPRESENTATIVES
Harold Birkeland
Lloyd Bergquist
John Litchy
William Fay
Merrill Birch
Herb Ketcham
ARCHITECTURAL ALLIANCE
41,U Cf,sun Avo "
tihu+0af'ai,9
KILN 55403
71.5703
Ls1ah•�:ngq t4JO
MCENARV KRAFFT BIRCH 6
KILGORE INC.
tO50t wayaata Brim
Mlnnabnktl. MN $5347
WTI
6121546-8917
Estebksnal 1934
FAM
.luno Y7 Lacs: ns. Jr.
H,Irberl A KQ Miram, Jr,
• q N i',rxsnr•w.
R void Lombke
FAM
Carl J, Romrcl, jr
Donald L Hammer
A „o ir•: a r
Gross Constrwon Volume of Prolects
l `i70
S6 mitldn
,1, 9
$20 mi:hon
1930
S30 million
f am Person, I ay Drsc,phno
S 17 mie �n
ArChrtecrural
31
Ld IJSCAPe AtctaloCls
2
lotanm Drsignors
Orme Tnc(rn,Cal•
6
Aaninistm rve tC'anCat
6
LI' -,or Gone -al ISluaenls)
6
Alai in Fam
54
vco,catrons
I
4nstru Van Cootdnatc rs
2
0 -Nat flolabons
1
AIA RoDen C. Van Moo
AIA Robert A. Kilgore AIA
AIA i Mem9 A. Birch AlA
Fem Porsonnal by Disciprne
I Architectural a
111 Administrative )5
Total in Firm 41s:
Work I.
4Yoik +.
Miall Scale,Omco Buildings 2
1 ,nqn Scaly. 012e Budo.ngs 45
yr+uubmg Comms Rotaa 5
Rgstaurants 2
nzusmof 2
f wenuonal 10
, Luul7 xianC+di 2
tcq:ral Heaeh Caro 2
.error D.argn 2
a.,• aria or Cann Snwnefda 2
n .lect Des�gnad Humes 2
I- ..nnqusus ?
n; :,nlhmis Comlai n'narn9 2
+.•sicranon Rvlo,et oo 2
i'I,mning 2
I .ndv=,'e A•C111400ule 2
A.= win 7 arm -i 7.101,uos t0
trite i+,+.r r>n,r•++s tri Mnrnesala uunerar
.. MSAIAk10,a 1977,Pruoemml NCPO
.,•Hund rind S.lo,ry Unn42 Compurer Systema
+ 5
Is I ;les Land 0 LaleS Catpnraro
" i.lrvnrlr•rs U or fA D.U1, Stadium
•'r roan nits MSoare.
AM lionr Ali t676
Si Paul 111101nahonel Airport
r. ^" iindt Fa_r::idII
rn,Aa, rulers c anlj;I Stuphen Rolland
• •+•+ib COntdci Jonn W Laci,ons, jr at Carl j
J,
:1401' 14 a THOR6HOV ASSOC. INC.
':100 1,110 Ins ra'xa Dior]
" F11«
i•.mrlabs !AN 5140{
:1 t 1 r 7611
Si ,hf Sl,nd riltil 1y-
.. f ria L I'Q sen
AIA
• q N i',rxsnr•w.
FAM
.. ,.. 1 f dr
AIA
A „o ir•: a r
AtA
fx` I VWume of panics ,
Std exeron
' •
S 17 mie �n
5 nxedn
13
Pyr I,n hi i, nl
1
,., Get, rill
4
"di I i rm1
i6
SRI" Scale Office Buildings 6
Large Scab Office Buildings 15
Shopping Cdnlers!Relad 7u7
Industrial 55y
BankL'Finan dal 33
MedreMeaah Care 5
Arcbtact Designed Homos 5
ApantimensWCdndommiums 5
Municipal Buildings g
ChurchesMlorship 5
upper Midwest 100%
S. J. Graves Building, t ODOO Hwy 55, Fl ymouth,
MN: First Bank of Rochester, Rochester. MN,
Fast Bank or Edna. Etlmd, MN, Welker Melhodrst
Resdnni 3701 Bryant Ave S . Minrdapobs. St.
Albans Episcopal Church, Edna, MN, Godan
Valley Community Center, (Prolan.)
Manufacturers contact' Principal
Chants contact, Principal
SWBR ARCHITECTS
400 Sibley Street `
SL Paul• MN 55101
612'222.3701 IT
E814btrshod 1051 DWOR
ECTS
Mildn V. Bergsiodl AIA
Charles O Wainberg AIA
Ldya F. Bergquisi AIA
Frd7 C Rohkohl AIA
Wil" F jonnson Are
Grass Construction VulumV or PraloCls
1676 $13,500,000
1676 520 million
1880 S40 mi. srs
Firm Porsonnol by Discolaas
Architectural 24
Engmoonng 2
intens, OOII,gamt 7
Other Technical 3
Admomstrahvo 6
Gina, Genesi I
Total m Rim 38
Wdn •.
Small Scalp Ofhco Building% 3
Largo State Office Ruidmgs 40
Industrial 5
Educationist 5
BansryFinamciai 15
Meercat Haulm Care S
mfirl" Design 1
Soar and of Eann Shallow 1
Apanmenls Conclomma!^ts 10
Municipal Buildings 5
NusturatioNRonavtlti,n 2
ChulCheaWnrah;p g
upper Midwosl 1007.
Radaaon Plaza Hotel, St. Paul, MN Regional
emedquanan, Gal Scroll Council of St Clair,
Vaeey. 66 Paul, MN. Bachman Flvists,
MmneapoLs, AIN, MSAIA leant Award, North Cid
Mulls SO -Ce Center, S1 PaN. MN, Sc Ansx,my,
National Dank. M,nnnapaes, MN, Humb" H41n
& VOiA, M. Pei), 1AN. wits rats ApanmGn :,e CI
Paul, MN
Marw actun" Contact Jil Loarde as or win
Outman
ARCHITECT FOR THE CITY OF MONTICELLO'S LIBRARY PROJECT
PURPOSE
Architect shall assist the City of Monticello in a design, site layout, and
space need requirements for the City of Monticello's new public library
building. Additionally, the City of Monticello may want to include in such
a structure an Historical Museum.
SCOPE OF SERVICES
Contract will be entered into between the City of Monticello and the archi-
tectural firm to include the following services:
Design of Structure including interior design.
Space need requirements.
Site layout of building, parking, landscaping and drainage.
Construction - management of project.
Other services agreed on and part of the contract.
LIBRARY PROJECT COMMITTEE
The City of Monticello has appointed a Committee to work with the architectural
firm up to, and including the design stage. At the design stage, the archi-
tect, along with the Committee, will make a presentation to the City Council
on various design alternatives, along with their recommendations. After
the design is determined by the City Council, it is anticipated that the
architect would continue the building stage directly through the City
Council and the work of the Library Committee would essentially be completed.
Members of the Library Project Committee are as follows:
Bud Schrupp - representing downtown retailers
Bud Schleif - representing construction industry
Caroline Ellison - representing citizens of Monticello, and in particular,
the Senior Citizens.
Marge Bauer - Monticello Librarian
Loren Klein - Monticello Building inspector and Zoning Administrator
Ken Maus - City Council Member
It is also intended that the architect, along with the Library Project
Committee, meet with representatives of the local Friends of the Library
group, Great River Regional library System and Monticello's Historical
Society to obtain their Input on the particular project.
BACKGROUND
LIBRARY - in 1920, a Monticello resident, Worth Brasie, provided in his
WiT�—legacy of $10,000 to be used to erect a public library building in
Monticello Village. At this time, $10,000 was not sufficient for the
erection of a suitable structure. This amount was put into a savings account
and accumulated to the amount of $14,000 in 1928. In 1928, the School
District of Monticello was contemplating an addition to what was then the
high school in the Village of Monticello, and it was decided in a joint
resolution with the Village Council at that time, to combine the building of
a public library with the school project. This joint resolution read in part
"It would seem feasible and desirable to combine said library building with
the new addition to be constructed to the High School in said Village, in
order that said library building, with an annex thereto, may be used for a
dual purpose, to wit: that of a public library and school purposes, and if
this be done, the School District to have the burden of upkeep, maintenance
and operation, as well as to donate the site for said library which shall
be on the present site of the high school and adjoining the same." This
library along with the school was constructed and completed in 1929.
Fifty years later, due to the obsolescence of the building and the costly
construction that would be incurred to bring the facility up to meet present
day building codes, fire codes, etc., the School Board contemplated the possi-
ble disposition of the building. Negotiations began between the City of
Monticello and the School Board, which ultimately culminated in an agreement
between the City of Monticello and the independent School District #882 to
transfer the Oakwood School Building and the 2� acre site in downtown to
the City of Monticello for $100,000, with the understanding that the City of
Monticello be responsible for providing library services in the community.
Additionally conveyed to the City, contingent upon that particular space
being used for library purposes, was another parcel of land that exists in
bhe Block south of the Oakwood School Building and constitutes approxi-
mately 15 acre.
Previously, the City Council has voted to utilize the 15 acre parcel for
the construction of a new library in the City of Monticello, with the
entire Oakwood School complex, including the existing library, to be
removed. Cost of the new library would be entirely at the City of Monti -
cello's expense; however, the Great River Regional Library System does
provide books and the necessary staff for a library. The Great River
Regional Library System encompasses six counties, including Wright County,
and is headquartered in St. Cloud, Minnesota. Funding to the Great
River Regional Library System is through a mill levy through the various
counties it serves. These counties, in effect, collect the tax revenues for
library services and turn the money over to the Great River Regional Library
System.
HISTORICAL MUSEUM - Currently, the City of Monticello has an historical museum
at the intersection of Minnesota State Highway 25 and Wright County Road 75
in Monticello. This Museum used to be a former gasoline station/garage, and
was remodeled. On the some site is the City of Monticello's informational
building, which had previously served as the office for the gasoline station.
- 2 -
There are certain limiting factors to the existing Historical Museum, both
in terms of space and parking availability. At the City Council's June 9,
1980 meeting, it was determined that it would be a good idea to explore
the possibility of including the Historical Museum with the Library project.
it should be emphasized that the Council felt the idea should be explored, but
it is not a foregone conclusion that such a facility is, in fact, needed,
will be built or will be built in conjunction with the Library.
SIZE
This will have to be one of the issues addressed by the Committee and
Architect and a determination made on the various space allocations needed
for the various functions within the Library and possibly, if included,
for the Historical Museum. However, it is expected that the facility
will be between 4,500 to 9,000 square feet. One alternative could be the
construction of a facility that allows for future expansion space, or has
an immediate floor that is built but unfinished, until it becomes necessary.
BUDGET
Cost of the project is contingent upon the ultimate size. However, utili-
zing a 6,000 square foot building, which is comparable to the present City
Hall, which cost $400,000 to construct including architectural services, etc.,
It would appear that the budget would be somewhere in the area of $450,000.
FINANCING
There are various ways the City could finance the project, and they include
the following:
A. Issuance of a general obligation bond, contingent upon the approval of
referendum.
B. Utilization of existing reserve funds.
C. Utilization of proceeds from the sale of the Oakwood Block, along with
existing reserve funds.
LOCATION
As indicated in the Background section, location selected by the City Council
of Monticello was in the block south of the Oakwood School. The particular
parcel of land would be that portion of Lots 9 b 10, as shown on a schematic
layout done by our Planners, Howard Dahlgren Associates. This se hematiC
layout is enclosed as "Appendix A".
PARKING CONCERNS
One of the concerns that will have to be addressed by the Architect and the
Library Project Committee will be the concern for adequate parking on a
site that is limited in size - that is, one-half acre. There exists the
possibility that, since the City of Monticello does own the 2% acre block
to the north of the site, the City of Monticello could develop a municipal
parking lot in this adjoining block, and utilize a portion of this for
overflow parking for the Library.
-3-
FOCALPOINT
Since the City of Monticello will be tearing down the Oakwood School Build-
ing on the block to the north of the library site, it is important that the
architectural appearance of the library be given great emphasis. It is the
feeling of the Council that the City of Monticello would like to develop
the library plus the block to the north - the Oakwood School Block,on a
Planned Unit Development basis and in effect, have a theme that creates unity
which might include architectural style, construction materials and landscaping.
ISSUES TO BE ADDRESSED
Among the issues to be addressed are the following:
Design
Building Layout
Parking Layout
Building Space Needs
Site's Space Needs
Energy
Inclusion of an Historical Museum
Short and Long Range Program
TIMETABLE
it is hoped that the work of the Library Project Committee and the Architect
to bring the project tn a design stage that is accepted by the City CounCii
will be completed by October 1, 1980. The design stage is to be construed
as schematic layout of the building and site, with elevations, but not to
Include plans and specifications. It is furthermore hoped that the completion
of the library building would be July 1, 1981.
INTERVIEW OF ARCHITECTURAL FiRMS
On July 7, 1980, the City Council of Monticello will interview architectural
firms for consideration. These interview sessions will last approximately
one-half hour, and in addition to members of the Council, members of the
Library Project Committee will also be in attendance. Among the issues to
be addressed at this meeting would be the following:
1. Firm's previous background in library design and construction.
2. Utilization of any consultants.
3. Fee Schedule.
4. Timetable
- 4 -
Tw•4- >`TSZET
Iwo C)
l if
j7 �
b I If
i � v
r
D _ CUD 1i only
Li1
I '
j 1 � � h�tMSR 17!4^01
• � y�1 ijLL�JJ�'�I' 1 rnrr .;rv•
'tom :1*
' I I Monticello, Mn.
I I cHw4W
I"
1 .A4
YIaM1•an•In MI•••1n/•
It
( ��ttt ra+r•aeeT
11
Xt-
+
MC
IL
When you embark on a
major construction program,
you are in fact committing your organization to what may
be a multi-million dollar investment in an unknown
quantity. While it is possible to deline the proposed facility
in teens of size, function, and certain Other requirements,
which together make up the "functional program" for the
project, there are many imponderables.
How well and how long will the facility serve its
intended purpose? Will it ue responsive to the needs of
its users and the community? What will it say about your
image?
1 he wchilect you Select 10 deslgn the fiCility will he a
major delerminnnl in answcong these questions. Investing
in a C,onslnrctiun prujecl is unlike• ptitchasing a
cornmodity. Only a kno.vn need and a low ideas exist at
the outset to define the scope Of file project. These ideas
and requirements becolnC 1110 basis for the architectural
program, the conceptual design, and ultimately, the
working orawings and specifications [rum which tho
facility will be constructed.
lfw individual primarily responsible for This process is
tho archilocl. Tho archaect will determine the functional,
esthetic, and financial success of the project. Dining the
process of design and construction, he or she serves ns
advisor, coordinator, rind synthesizer, as well as creative
artist. For a per rad of months or years, your (uclrilecl
efloclively becomes a pariner in your orgnnization.
Obviously, selecting the right architect is not and
cannot be a casual or offhand process.
What selection process
works best?
IrdOral. stale, and local governments throughout the
cc fifty, and many independent commissions, School
boards, developers. and others in private industry
currently rely upon afchileet-selection procedures [hat
linve been lormulalea and systematized in the crucible of
actual practice. 1 his general procedure has been formally
.,(luplcd and enacted into law by the federal government
and a number of stale governments for selection of
ploIcssionals lot the design of public projects.I While the
filTdIS may vary, Ilia process includeS these basic steps:
Invitations to a number of firms to submit information
concerning their u•putience, qualifications. specialized
n!, lilies. persomli 1, and similar data. (his invitation
In IudCS Such pertinent darn as the scope of Ilio work,
I.udget, and lime limitalions, logolhuf with some indication
Cf 1110 ptefe,sional services to be fenactud. It does not
m,lurle If request for sketches, cost eslmtaleS, of the Sug-
1:,-!;!cd Compensalran which the archiwcl would leeeivo.
Evaluation of these submissions to determine which
I ^ns appeal best auto to handle the proposed project.
I aa:ualion anotia should include petlormnneu on nevi.
t .;� prolecin protossional standing of the !inn's pnne,pel s,
:c . as well as Such pellet mance factors as ntatmgemOnl,
t �rrndm;rti��n, accuracy, eonlpleteness aria! cooperation
Discussions with represeninhves of Ilio lirnls you have
r nl•ed highest. to narrow Ilio field lu those most qualilied
I r Ilse prank( rt hand
Ranking of lite tap loins (usually three to live) in order
r'romputence understat(drng of the project, and ability
mo-- l }ata malnetary and schedule requirutnenis. this
I .;l cons.dornlion will to a great Crum tie based an the
r'in':. iwit;onnet ;rad its current ano pfojeclod workload.
Discussions with the top-ranked firm 1e, determine its
.uolnv to puflurf l the lequrietl Service, withal a Stated
Irm:-trona and tit accordance wan uudgct foquiernants,
Negotiation of the architect's compensation. II a fair
;110 equitable agreanOnt on Ilio cost of architoct•s
,viwce, cannot be fonchod with Ihu fust -ranked Inn,
ntgotmhons mo officially tdrm,nalod, and life,
s-Tont!•!;rnt,ud torn is invited 10 enter mIu negovations
e,neenung Scne0ul0, project budget, and compensation,
What should you
know about the architectural
firms which are under
consideration?
In addition to such information as name, address, and
telephone number, cacti firm should b0 asked to state the
year in which it was established• the narnes of principals
and the stales in which they ale legislated to practice,
the names of other Fey personnel wilh a resume of their
egperienee, and Ilia typos of Iacrli ies for v:nich Ilia firm
is par,reulally well qunlifiCa,
l3esides [his basic infonnatron. Ilia prospective client i
should a:lempt to del-etmine the Gntt's cut enf arid J
prOjected workload. number and lypc of support
personnel, and some inao,, of past pit)fr-ssiunal
a CComplishntenls (for a-arnple, a list of previous dents
(luring Ilia preceding several yearsl.
Visits le current and feCem projects and disCussroris
with their owners are also useful, as r-; information on Ilia
standing of the archileel within the prolossion,
1 he federal government has developed a auustionnaue
(Genual Services Adnunistrahon Stanrtarrl I"mm 251)
which its aguncles use to solicit rnformatron horn
archdeetural and enginecnng hens abuut their e,,perwnce.
Personnel, and general professional accomplishments
1,1any Ill ns meunain comple Iod copies of Itl is Iof nl in
then files. Such n document can serve, as n valuoale tool
til scfeenlnq a number tit lufns to help you dulennme
which ones Should be utwC,hgalell Wither
'1 he aclual selection is nomLllly made by a eonnmtlCe
or by an uuuvrnuaf familiar wan Ilia proceautes mvotveu.
It may be helpful to obtain the advicr of a re iislered
archileel f mtdinr with the lyllu of project en:.,ronorl
Somelnnes, lot largo eomple, facilities, an open
pre-viNrwew nwelutg is 11e10, with all rnlere5led ,rchtICCI,
invited, to discuss Ilia gern,fal scupu of the projocl.
J
Now do you determine the
architect's compensation?
OgCC e Ili rtl has been selCrlcd on Itte basis of its
, It rant ica l ions and its ability to perform the work required,
negotialions begin.
Compensation lot architectural Services is established
n1 reverat ways, including the following:
1. Lump sum—commonly used when the scope of
rrvices required is known or can be realistically
Cutetinined in discussions will) the selected architect.
2. Ouecl cost limes a multiplier 10 componsale for
LCfhead and profit—used by rnany clients for
ctirmnurcial facilities.
3 P,aecorltago of construction cost—often used by
oiiq mid local oovernmenls (although other methods aro
I .r no used with more frequency in recemytrars). Under
r!1. • pruceillago methao. compensation is generally
,•conned on a declining basis: i,e., the larger the
+,• lstrurtitfrt cost, the lower the percentage. However, the
w 1.rt,ve ro mplei ily of the facility must also be considered
,-t o,clelrmmng art appropriate percentage.
a Cost plus lii.cd fee -1 he mchaect is paid a lined
ir. • nit his personal professional contributions to the
1:ulecf and otfler office and rdnsullant c,penses aro paid
t,•, on a basis similar to that m (2) above. This typo of
.r i a ngcmcnt IS sometimes used when the cliont desires
_ suusinntial personal altenlion o1 a pailicular architect,
t . ,:ausc of unusual project requirements and because of
.,I nrnwdual's special crperliso in dealing with such
Pet diem ralos--sometimes used for unusual
n;;ulfant services,
n1chdeCIG and clients may also agree on a basis for
I, nlpensation for olhm professional services which aro
�l included in their contract, but which may ConCaivabiy
wgwrod at n later limo. In addition, Certain Items such
long-d;slancu travel and the reproduction of
itJeumenls ate paid for as direct toimbursablos.
At Ilio neJOl,ating session, your preference as to
I\ +,:I,oa of componsalion and the method Iho architectural
it it considers appropriate Ghould be discussed and q
. onclusfon reachod,
I he Genr-ral Services Administration (GSA) has had r
wealth of experience in negotiating contracts for
architectural and engineering services. One top-ranking
GSA official has stressed the importance of positive
attitudes during the negotiating process, saying, "A
willingness to bargain and a flexibility to adjust during
the negotiating process will lead to a successful
conclusion, Rigidity and failure to recognize that
negotiation is a two-way street will result in an impasse
and termination of negotiation. In a truly successful
negotiation, both parties at the conclusion should feet
that they have obtained their essential objectives, and
unreservedly stand toady to carry out their contractual
obligations,"
Most arChiteCIS have a copy of the AIA publication,
"Architect's Handbook of Professional Practice." which
includes Wither details on architect seloClion and
mothOds of determining compunsaiiun. A;A also puofi;tce.
many USGhrI contract forms which reflect years of
experience in the construction industry and which cnn he
used in drawing up contracts for professional design
services and lot construction,
Why not contract for
architectural services on
competitive -bid basis?
I.Ix.y pr ospechve building clients who are experienced in
I, ,::nocuremenl of commodities are accustomed to
:I,mminq competitive bids. They may sometimes wonder
n, file same procedure is seldom used to procure
I o sslonol design services. The reasons are many, and
r ev lead to fila same conclusion: When one seeks the
m ral,ve of IhL architect, competitive bidding for pro•
:,::iuna l services is not in the best rnlerest of the client.?
I ora vendor of any type 01 goods or services to bid
i )markt evely, there must be a detailed specification Of
r. h„ t Inc purchaser requires. At the oulset of an
,.Ic'utpct ural pioleet, a (leladed prospectus Cannot be
r• ,diel t 111 (Iphne the cladt nalwo and scope of the
-1 (ices to he perlonned since pmlpssional services
,:alive ni;umy intangibles such as technical knowledge.
I , ' 111101, 1 :,4d1, rul(t decision -mak -rig. The client and file
b•cloo atcnmteel (feline nnn clelinvl uw scope of those
nvices : ms;i pail of then negonallons. The clionl may not
maw d•: ,( Ib; whal prolessionai serwcus he needs at the
r;,•gmning, Ine arch,ILCI may in fact adv'msc him that ho
;.Ines nut n,!ed c itam services. delrcnding On the
.r, tldcr,l's urualli atbn, the type of project, the CliOnl's
enpabi61,e5, and how much utuundwOrk has already
110011 done ivcn if d were pusslblo to (fu so. eslablishinu
a CpntmoI hnse for conlpeutivo bidding would prevent
I'll- arcthrtecl from providing a valuable professional
-.-,`Cc - lh,d of nelping the Client determine prucisely
.,'„e ser ,fes hp really requirus.
Mldc trn: Ilia, uu 111,11 "you gel what you pay 101•' is too
!.,•nplrslrC 1n Uu a universal huth, alchilecls base them
mpensalr0n on ntu amount o1 wur+ to he performed—
,Ilner welds, the anluunl of prolos5monal and technical
time which will be spenl in the design development and
construction of the project. A conscientious architect may
spend many hours developing, weighing, and discarding
possible design solutions in order to come up with the
mostworkable and economical final designs.
If an archllecl were to submit a competitive bid and, in
his desire to be relained for the project, did not provide
adequate compensation for careful study and design, the
time simply could not be spent. The resultant design
solution would obviously nol be as good or olficiem as it
should be to properly meet the clienl's requirements.
Similarly, the archi[ecl mighlriot be able to spend all the
time nee(led to research the most economical materials
and systems for me project, which would probably cost
mor,: as a result. Thus a dollar saved on professional
:tCrv,eu could result in many additional dollars spent on
cunslruchon—and this effect could be mullioned several
limes in increased maiwenancu costs over filo useful life
of the facility.
1110 success of a project is largely dependent on the
architect's e,perienee, cfealrvdy, and skill --all allhbutes
which are Intangible and difficult to quantify on a
eurthpetitrve basis.
All nus is n0[ to say that architects are opposed to
cumpotition Ort 1110 cunlfa ry, they subser,be to d as tr
basic prmncmplo 01 Amnencan life. But they walitu that t0
meet IhL needs of Ihar ellenls, they must compete on the
basis 01 ability to Perform ltic tuquuud Sel:mces. Once a
firm has Upon selected on the basis or dumonsirated
qualifications to pet loan It rc war k, 11 is at elalivL ly simple
task lot file chcnnu negetratc a fair lee.
Ono final word on competitive bidding. Public clients
—those represan ng governments at various IOvels—are
occasmunally eoocaneff Ina! statutory roqutlenlonts in
their µr ,(fmctlonswill requirocompotitrvo bids 10 be taken
lot ptofesslunal services. jusl as they ant required for
Other types Of ptocurLmOnl In practice this is rarely a
cause to, concern. On Ilea fly all Occasions w'hien courts
have deCmded [hoquesbOn [hey have 1111(1 that Cunlpoldtv0
bidd,nil i0quitomenls mo not appropriate and do not
,apply to procurement of pt olesslonal services a
Your boat Intolasl, as the cliont, should be
paramount. In selecting at ntchmloct, you will touk lot
:;loll, oxpori ;e, ability to perform on a txhuclulo and
It
within a construction budget consistent with your needs—
anabove all, the sarne dedication to excellence the
ald chileet would apply it he himsell were the owner of the
project, In effect the architect becomes a partner in yOUr
organization, responsible for designing the facility that
best meets your needs and objectives.
Following sound selection procedures can help make
that process easier, and will produce a facility which will
properly serve your best interests both initially and
th:oughoul many years of use.
A r.uolmns Ihu le -1 til Pubhc Low 52582, Ih.
Arc n ilCcl-Enn,icer Selection ACI paasco try the U.S. Congress in
I,11; A wi-sehiwwo stele law, that in effect in Florida, rs set
e .I rrr A ,pend.- B.
'lie 9ubnussron of price cuolalmis for ;u CIWCCIu.al.JrwCos is not
h `ml:nren of We S:andarce of Ph,Cal Prar;hcn of the Alronrepn
.Iiluir: of Alnlllle Cis WIuW ;In ,uehgWcl rs 11n to stale a lee. rte
li -u 1 ba eprr'Iul n(it to .rol,rlJ any Ian. oonnance. rule. or repufll —
,ul/ polrP rine: ni or ,Igency. ulhcral or nShummnlahly Ilmreol An
rr hrlJcl n .?A n , r sobordrnato the qu.dAy tied ndequuq of Ills
s to airy co -111 11-1 which wnu lit ICuJ to unnelin file
'I vll!dj of his Prolossronal practice or to leopwa,:e fire proleuslonal
rlllorus v.!rich srloutd at all times purue pie nl act'co at Ills
r( cutin Jrci::rons and pp -ons ere li'v'en in App^ndi. C
Bibliography
The American Institute of Architects has published
documents which may be of further mletest. These are
available at the Institute. 1735 New York Avenue. NW.
Washington, D.C. 20006, or from offices of the local AIA
chapters in each state and major city:
Owner -Contractor Agreement Form—
Stipulated Sum (A101)
Short Ivan lot Small Construction Contracts—
Stipulated Sum (A107)
Owner -Contractor Agreement Form—
Cost plus Pee (At 11)
General Conditions of the Contract lot
Construction (A201)
Contractor's Oualifieation Statement (A305)
Recommended Guide lot Bidding Procedures and
ConlractAwards (A501)
Guide lir Supplementary Conditions (A511)
Insirucllonr,, to Bidders (A701 )
Ownet-Archdect Agreonlenl—Standard (014 1)
Owner -Architect Agreement—Abbreviated Form lot
Construction Piojoels of Limited Scope (0151 )
Duties. Responslblhties, and Limitations of Authority of
rull•limeProject Representatrvu (B352)
Standard Poen of Ouoslionn?fie lot the Selection of
Architects for Education Facilities ((3431)
Statement of the Architect's Services (B551)
Ownur•Archilect Agreement—hltetlor Design Services
(8707)
Ownvr•Archiloct Agleornont—Speeittl Services (8727)
Owner -Construction Manager—Standard (8801)
Code for Architectural Competitions (J331)
Appendix A
PUBLIC LAW 92.582; 92ND CONGRESS. N. N. 12807;
OCTOBER 27. 1972
AN ACT
t . :.mend Ind fannml Property and Admtnislolivo Services ACI of
I' :n In It pit to Csulbllsh federal policy cbnCerning the selection at
I,:• . onto mdrvrduals to perforin nrcnduclurnl, engineering, and related
v,cea tut in•• frdemi Gavmnment.
U+r denacted b/ the Senale oic
no House of RepsOnfativa9 of mo
i1;u:oa Stdtcs 0t Amcaica in Congas assembled. That the federal
nal
and Admuu ii,ativo Selvreus Act of 194+9 140 U.S.C. 471 at
s,
j,,
amtndud by adding at the end thereof the following now tate I
-i I If[ 0.--SCL,CCIION 0E ARCIUII-CIS AND ENGINEERS
'Stn; 901 Alt used ri [his hlle
'if) Ilio Terni 'loin' means Any Ihouraluill, lum, parinerShip, C01110-
rl:rUn aSSOLr:ulOn, ar other 10001 onllte rn:tmided by law to PraCh{e
Ili• • orefe.s'a,ofe, of orcoilaclure Or ennmuenng).
t71 Thr- n:Inl'agency hood' mean, the the Secroth*y- A Iniinistiatot, ar
n••ad
of a uepwtmem, agency, or oumau ill Inn fedogd Govarlmeni
"(3) The b'1m'architectural and capineenn9 s,itvleas' meludes Ihnsa
p'• drssomd f,. ,Cee Of an naCminCtulol of enginderinii nature as .,,If
inf.,de-ntrl service:, that au!Mbet9 at Iheno Dulles .ions and prose in
It•, -•r employ rn.ly uhinc 1py 0, ;ustdiabiy fri.1101m t
'u v cy
- ;lee flg? lite Congress hai declares u to bit the policy of the
I oflo l CiOvemniew to Publicly announce all ri tquiiomonis IOr oichl-
Sa ut,ii .rod enq,neennq Lel cel, and to e1j).Dato conimclu Iai
. rr'Iti!n L111r p1 null enllmectaig snrvlees on ma Unsis of danionstialed
i rrlaetenco one quahl,caron to, file lyllo of protcsschal services
„•. u,ned and at To.. ind Icasnnnob) I Co.,
I le.Wesls!o1 da:.) on urcbuactulal and vallnu Bring se"i{na
Sec- 903 in rho proeuaemet]i of alChdeChoal nntl ongin ing eety.
.-n, Ino agency head uhall rncowogn firms engaged in Ilia lawlul
pr aChce of men pmlmon 10 subme aruuc3ny a Statement of [140ht,tn-
Iiv ns and neown,w,ce nolo The lDcncv hand, lot each prOpnsed
ht0te{t, ;,,jell eva1nale Current at q 011otcahons and Dor.
Ir ,rrn,In Ce daliI an Ids wilfi Ileo agency, Together wuh theta That rally no
e 1,Unletrd by Ott"; Irmo mgarolng Ilse Dtoposdo proloct, nntl Shall
""duct dlscieWor, with no toss than Itltda films frgnrdmg amucl-
I-:",!d c-onczpls nntl the relahvn utility Of alainalive methods at no.
,_rushtCry fufmshng Ina rutlUeed Ltiv )Cas rind Then shod wivel
Ilaerehont, rnorder of pnttomnCe. hosed ulwn colony estabithed and
f" utaill'ad by Or., 110 toue than throe of the 10 me deemed to be are
r•lusl hrgrdy euuolwd ra plowoo nm erwicm requuc l
N"llohahnll of C'nnfl.Mls toe A clullflulal tad r1)ginnurrnp Selvif e9
:ieC 90.1 tet Ino uponq head st,.iii s)ngah;)te a contract .,it, ih)]
.1rgheaf qualAlO eIra ler erelhinLtillill and etig,nnurrng con'ICa4 at
;,.1 oaTd ,h•eh the agenCy haat) 011101 41M Is tae and 100tela-
1 •le to file Government. In looking Such ddlormtnllhon, qw agency
t -crit sha!i take unid account Ilio r5idnlaet) value of trio a01v1Les to btl
t,•ndered, the km
fope, coplv•dy, unit DION11 0nal nailed IhOtnof
'to) Should Ina a0rnl:y head on unat3la to negol me a enhsfacluly
1 OntraCI wan inn tarn considered to Ile the 111001 Guobimo, at 4 price
.e dem
lei In p1! feu and tonsonaolo to din Gnodi, enn nupolm-
t.uns with 11141 fir+, ehnutc no alook y t1]nrinrdldd. 1!10 agc•rey head
000 then undertake ncga0anons wdo ine second nasi qua6hed
Ira follmg accord w'iln IIIc second moss quabhnd Into tow agony
heart should ietminate nogwiation5. The agercy head should Inert
unde 11 ave negotiations with the Moro moa qualrh0d tum.
, (cl Should the agency head be unoble 10 negotialo a satisfactory
contract with ally of the Selected turns, he sued betect vddrlional firms
In order of their competence and qualification and Continue nogohd
;antro uCcordanca with this section until an agreement is tedched.'3
ApDroved October 21. 1972.
+,r n•msli d"0 -0-1. 1l4¢ 1 ieracnen W.", 63 Son ]t);
eta 111W
186 s a+k
ji m ser, 1215
ifelsi.1111 IsiOR'.
nous[ nt. i•c n;, ro t+: - i Ie8 icomm dr aA.a,m•,rm dawa,r.let
sl!utf. nL udn t, NA 01.1219 IComma A111 (I.111,artl
CUNU rusloh+L o
ulcno vol Ila nil,lv)10, to, Cor A,dned Aria Need
ra+IA oc1 1.cana,darutl ind Misod S_W
Appendix B
STATE PROFESSIONAL SELECTION LAW {EXAMPLE)
Consultant** Competitive Negotiations Act
11:0 following is a Complete Itid Or Inc consailant's Competitive
Meflofiatmns ACI as sign0o by the Governor of Florida an May 2.
A bill to be enhded
An act relatmg to and estabhShing policies and procedures lot can.
t'_si.tmg Professional sOWICOS by Inc shift. its agencies, mU.'Cipabou.
r Debt Cal suoervls+ons, school boards one school oisirltls, defining
I -Glessloni l sutvicos, eslobbshing Compete,v0 soloction procedures
,nJ t3mCi hive n C;nloifons to, rims or ine,viduals providing PTO-
�,:anat CrrvlCes, "slabin,h+ng truth In nogounnon requirements tot
2 otess'Onal *,en,cc contracts, monfbAmq rho payment of contingent
- rs tot oratessicnal service Contracts and setting penalties therefor,
I '„v.iano tit state rnofrsshinal assistance to inumctpal,nes and potib.
.11 strbdi,,icn i in Cefee lon and nrgChabon at professional SCrv'ice
.,'IIIJW ane MCvlom7 for soveiablbty a iepoabnn Clause and an
ii'd Mil`AS I11e Igp;dlura of HJtiaa declares a la bo In tho Uest
!!U' puatic h lf1o, La':Iy one wolate, and of good fisral
at.I'tu;h•n; ,d to ;, , k 1110 mast quMilied and cumpelent Indlvihuals and
' to,:; al Lt I icurl I`i.liLve•imd teasbiablif L'om0risanan to provide pro.
1I%'TI.)I ”, +) i .,'i IJ illi �n. fl)unicluatRles, of pow"Cal
—,ort a „ r,, ',t h' 110.ItdJ and school 01511105; and
YOH fit A'! fib' L'3,:,111;!10 of I hOW.1destres.A} I:Illinois tomp,nd+on
cl wr' I Ln: , ,n'elr:'ra.ut prpvrtmn oh,lessslanul`Crrvlees, l3 Ina Grate,
M If . pa: (:L'4 tJr I!:hhC31 sbUU16Cns, sca,:Jl boards
1r,7 schu II ❑I ;tuctn. ane
WHLFWAS, fan lega.lahnn of Fiorida declares d is In the public
.,tuciiJ prbh+oa tto paymon2of Cuobnient tics or uthar Cams:00ra•
lar I i:i.:n. ,) it I'e, m!'i1xinal of Mile, pioNtslonal ucw,c0
i IttaCts t rinc.0 fi,;m pub!+: (und:I: now THCREronc,
3e It I nact0p by Inuj Lfgnlat'ito ul e:0 51.1'0 C.1 f'I:l,Oa
A',14411 1 ."iJ;t. r! 1-.'i' .let ►hall be known as the "COnsu:lams'
:mCODLvo cf gt!,ahon
act"
StlllOn,iT Ue.t,Mt.pn7 - 1
{ti til 1-,-!j;.",`t• of th•:i act the term ' pt0lesS.a.;lt ser+vice!' Shag
_h an ttc+'0 wltrari the r'i'de at practice (>I atcir iect,af
t.pd,-s, r.i rn,yt.•.'nI I,r rf 1-,!efc3 tal'J Luve)r7 as act.rea by
-. law, Ll Me .!a'O i'I I I.n,da w InCLe VMmice tw any ,srrhijeci
iej !.'i lea LM. I Guve).1 +n Can':, . I .ln *ah
1;1'rI',%hu ni If, tiiti!Ile
12i The f 'in a b n,, Memj I':u Sire. ds airncles, In ,ji.or mijes
I '•t :a' a)J:,a its vitt: , d.%',Me Ana stua.I b;atas
01 lin, h In LInI n., art ,,,,v I10-1 fit lent! r.Mnrr:,h.t' L(i-
i I i!. r .r. " 'Ani'l 1 ;al t i.Idr 0etmipee uv law Ld pfa.l.le
, nnl C
yI.,. 1 , r :aI;A •',, ,.'IT m tilt. stahe It NO,, JA
', h 11 11 '. ill) I , n I , 1 31: 1, M, -iris file t lel air aunt [.1A ty Ine
i I' b;,; cal seri rus
r !, nn "JIM/ !in i al 11 at y hki-lea or Appct,mva .,II -e-
i I i . ;:i lire Li'• uraltan! It min in Ine cxe Lary of 0th, I th'I . 141
r I' v i In, 1 1)I r in it , .i n I i .nip, oSJ!,.rn 110,11 M.e '' p'.
a...•pala. a , 11, . I,at sons -sons School mf!f its
I " , t 1•,le
b IL'Wls').nL+•mI'I,I J J I,, 1, 0,.19 pru t41,1e,
III t It ail r., , anal I.ub',it} ,inn. into In A undorm and i.rn
... 1 r r el , ❑ ea, h m cav,,n when professional aelvtus are
requited td be purchased. QKC(!Pi in cases of valid public emergencies
so ce+t,beo by the agency "cad in addition, announcements Shalt
be mO+led on each occasion to each Corbaed firm who has requested
such norf-CaIwn Such announcement shad include a general descrip-
bon at the project and Shall imbCato how Interested Consultants Can
apply for Consiciefallom
(2) Each agency shall encourage firms engaged in oto lawful
practice at their profession, who desire to provide professional Ser•
vices to 100 agency, to submit annually a statement of qualifications
and performance data.
t3) Arty Lan of Individual desuing to provide professional 60rv1ces
10 the agency must first be Certified by the agency As qualified pur.
suant to law and the regulations at the agency Ino agency shall
make a hnOMq first the firm at individual to an, Cmployce +s fully
qualified to render the teouuCd solvme Among the Liu; i3 11 bo Can.
slactud in making this bnchren aro the capateibl•as, adequacy of Our.
sonnel post tocerd and c tucneneo of the firm or Ind:%,dual
tsl Each agency Shall adopt admmiSholive praCPduiuS for the
ay.)tuallan of professional sirwCes t0 include, out not Larded t0,
Capabilities. adequacy of personnel, past record and etpoueneo and
muz-1 .:her tactors as may be diffil- meed by fin R1jrnCV 10 be
applicable to its particular requirements
IS) Ina public shill not tip e+Uudad him tint r,uPi J.nry_ n uncot
this aU
Section a Competitive selection. -
( i 1 trio a'lency, tot each prupoaaf ttien)tl, hull I +.!sate ewtem
statements of quaWrCnllons and (a'.rfpi Penal dj!3 on Ito with the
agency, together wtin those !'tad may be r.utroalud 14 t,Utcr Iiir„ s ra-
gardlnq file Oloposed Project, and &dull CUnd ULI Llt.lJ'.::Illns with and
m.iy tfaua0 puma: presentations by m) leis this lmtc I u:ij it pditig
thrill QU24fira110nS. AMFOUCh 10 the IItoject wO aIb',tl 1.) f,tM;h the
wnunad Service.
(2) the aganey ahall select n3 less than trrev finis in Coder of
0100IVOCe. UPOMCO t0 Up MPSI hl;lhly feuaMfa I,) I:vif !ml life fi)
quilled SMICrS, allot CCn$fdering SUCM IZIUCKi as fee SSA iy of pray.
losslonal persannel, past pertgrmAnCti, wdlinjochs 1) MC -1 11110 Und
bucipel togmternems, laghon, recant, Culf,•m xJ prt; .'Cd voriii
la
-tall of MO films and tiro vulumd of w00, ion. uti.'y Awa,..Ikj I.) It'd
rani Ili the agency, with the ul/tOLI Of 01100 IIT un cT'i,1.ILlu d ;'Itbi-
Lt n sit Lunodcls empiric quaLbOa time Pru.:a,:i.I Y„A L'vt! IMI such
di39pUuhun does nor v _.a!o Inc 1naiNPal Of 41-A 11 un sit pro r+ 35t
highly Ituallh d Inina
sect -,M 5 Compebbio r,e,lobah,+n
(I) the agency *Mall til'r)utiale a Conti ACI /..Ih his rt'_ t tli a41 ra
firm for ptOirluff"I smites at compersatn_n whi[hOU, *if Icy ae
tolmmes I$ fart, compemA vo and ivason file Iv mat cry "Car W.,,Wl -
nation aim, agency Shall conduct a dotailu at rivals, t hu. Lull of Ir.®
CiViWss101141 aarvICRS FOqurled in Raddion L. Lulls der mit ble t t I''
of if COmpler4y rOf all lamp sum ur lost blue a La J fat. puce-;
sI that sefviLis CnMtACTS OVCT ,SrJOggo the pgenCy shall it quire ',fit
LIM recovmg the award to real Ulm a Irwin ,It nClebel,IM lerLt Cate
Stdtthq IhAt wage f8mil Otto uini±r fArfael uMt LLI's sopm-rLrJ the
CclopensAllan era Al COMP4.1e and Lalft•lo a1 rile I,1"n UI (,on.
ttacimJ Aft ptufa*sional Service consitt nodal A.Ch su.h a Let.
I I,Late a fedu0ed sham Cont. n a III— suit. that It., I t.11r41 r314140
pnta antl any adddans pntele stall do adlwtvd lu I_ rude any
stp)drani Sums whafe ilia a fetiC1 dao rm•naS the cunbal t pr" was
InOvasad dull 10 mOCCUTA11 It , ivnaa•l Of nollCunaM w*ge raNs and
Other lattuul una Coal& All w. r .iiiiiLl 4a_t'ij:ata thag tae made
w4h n sine year Iul bung the ala „f met cunhacl
(2) Should the agency be unable 10 negotiate a satisfactory cOn-
I6u9 vi, tin the loom cons.0cmd to be :he moil quali6od, at a of 1Ce the
0 lenity delerm nes to be fall, Competitive and reasonable, regalia.
it .ns with that firm Shall be formally terminated Toa agency shall then
u Wertake negotiations with the second most qualified firm Fading
0 Card wen the second most quabfitid form, the agency Shall Iernd-
nC:o negotiations The agency shall then immaimke negotiations with
e Plan most qualified firm.
IJr Should the agency no unable to negotiate a satiSIOClOry Can.
n t wain any of the selected firms. the agency stall Select additional
inns in ceder of then compelenCe and quatd¢aton and Continue
m'gotralimfs in accoldanCe with this SCC'10n until an agreement a
re ached
Seet.on 6. Pioh.b hon against Corvrngenr fob`s —
il) Each contract entered into by one agency for professional
set Ces Shan conjoin a prohibition e9
1rnsl Contingent lees as lol-
lo's The atehllect, registered land suneyof or prolesa0nal ongi•
11x,'r (as aCptacable) warrants that he has not employed of retained
a•i Company or person, other than a bona free employee working
rCely for the afC II&CII, fogisfeted land Su 1'0' or professional ongi.
Fit 1. to Wic l or seC.ue tnis agreement, and thal he has not paid or
agioed 10 Cay 911y.pofson, Company, corporation, individual or firm,
of let than a bona fide employee working salary loo one arehileCl.
re}.stored land fwveyor or professional engineer any too, Somme,
Elan percentage, `gal of any other considotmron. contingent upon of
reoulling from lha award or Making of mis egfoomenr, For the
br, aCh Of v,ol0tron at this provision,, the agency thall have the iighl
'Ili larminal0 Ine egreemant without liability and, at its discretion, to
dLduCl from Ih6Contract price, or otherwise recover, the full amount
Of Such fee. Commission, fielconlape. pin or comrmation,
r2) Any individual coroofahon, pallnershfp, from, or company
al,'gr frill, u lyofla'fipe'emVfOVa0 wafkllig fak:y let an alChdOCt.,pro-
•If[saonal,engiLeel or registered land suniiyor who offers, agrees, ur
Ci•atfaCb to sollCll of-saCwto agency Contracts lot professional get -
yl -.Cg for any other individual, company, corporation, partnership 01
torn, and ief to pard, at is pard. any.fe0, Commission, percentage,
gill or any ulner COnsrdoialiOn' Contingent upon at resulting from, the
0 -lid of the mating 01 a Contract lot 11101085ronal •services, shall,
61-7n Conviction in a competent court of this Stale, bo found guilty of
a Idol uCgteo msdemeanof punishable as enowided in section 775 082
ter section 775 083. Florida slatuteg-
i3l Any aiChAOCI, pfulessional ong,nect or registered lend are.
vi .011'. of any group. association. Company, corporation, Inm, partner.
Lii p itefoel, who shall otter to flay. or pay. any foe. Commission,
p.vCmnlago. gill of any other consideration contingent upon, or te-
;.,,Iting from, the award or making of any agency Contract lot prolos
r, Intel services. shall upon conviction in a &Into court Of competent
,i AhOn%.be found guilty of a first degree misdemeanor punishable as
r avoided In section 775002 or section 775083, Florida aatuteg
(a) Arty agency official who offals to sOhcil or secure, or soOClls
t, secures, a Contract for professional services and to be pale, of in
pttd. any toe. Commission, percentage, gilt, of any other considers
Inn, contingent upon the award at making 01 Such a Contract loo
prOlunional Nrvlcas between the agency and any individual person,
r ympany. form, perm lship, of cooperation shall upnn Conviction by a
lett of competent authority, be found guilty 01 0 test degree 1184
J.'meano, pun,khoblo as provided on section 119062 or section
111$ 053. Florida statutes
SICflOo 7 Stale assistance to Meal agen es .—On professional
service Contracts where the foo is ever $25.000, the department of
transportation or the department of general services shall provide,
upon request by a municipality, political subdivision, school board
and school district. and upon reimbursement of the costs involved.
assistance in selecting consalionis one negotiating Consultant Con-
tracts
Seekon 8 Adr .nislfdfiv0 provisions —
(11 Nothing in this eel shall affect the validity Of effect of any con-
tracts in existence at the olleCina data hereof
(2) Subsections (1) and (21 of section a of ms act shall not apply
t0 professional service Contracts at $5000 or 11.51
(g) tl any section. Subsection, paragraph, phrase. Clause or word
of this act is hood to be invalia, the ioma:ndor of the act shall not be
affecled
(a) Any laws, of pons of Isw in Conticl with the provisiOn7 of mIs
net ale hereby 10pafsled
Section 9 this act shag mho onerl Jay 1, 1977
�l
Appendix C
In American Jurisprudence, personal service contracts with total -
once to public works are recognized as being exceptions to legal to -
twat mems tot competitive bidding.
-§43. Personal service Contracts.
COnalnulionel and statutory pr0visions inquiring public Contracts
to be let upon compotnrve bidding dO not apply to Certain contracts
for personal services, paniCularly those of a technical Or protOs-
Sronai nature, such as the senrices of attorneys of physicians, of
to contracts roquoing Special training and skill, such as contracts
Catling lot the services of architects. enatr4ars, surveyors, .
Construction superintendents or supervisors.... or other Speciali6ls
or skilled people, and such contracts may be 101 without bids... .
It has been said. however, that when the service Contracted for
does not involve the exercise of special skills, training, taste, or
discretion. it would BOOM that the general p01ny Of the statutes
reoumng Competitive bidding lot 'public w01W should Control('
04 Am Jur 2d 999 (1972)
M:Gullan an Municipal Corporations (Revised, 1999, vol, W.
129 3y) states the general rule as totbws.
. provisions roquiring Competitive bidding as a basis for
entering not contractual relations with a govammemaf 000 usually
are hold not to apply to contracts lot personal services involving
ri Cutiar skill of ability Provisions as to Competitive bidding hav0
Ccnn hold not to apply t0 Contracts for the services of a count
stenographer, attorney at taw. auditor, car advertising specialist.
ecnSuinng and supervising engineer, of a suparmtendant of 8101.
le't to Supervise and make Suggestions relative t0 work lei under
a.mi al two bidding And generally the fequa4morif does not apply
I.) he employment Of 0 1)rO1e421O1161 men, in which Cela the guth0ri.
6111 naw a disctslion as to his qualifications."
Am.Ong a -long list of decisions iron 14 different jurisdittkms, only
two tNstoo cases are oiled whore Competitive bidding was approved.
An Oxhaultare tacent annOtatiOn of 15 A L R. 3d 735 (1997, Supp.
191:) contains a bat at at least 1g different fulisdicliom which tents
oub"..shed judicial decisions exempting architects, engineers, or skM.
Lin professionals from Competitive bidding requirements. Sections 4
and 9 at this Annotation list 17 junen lCllonS Which have leads deco
s.cis applying the gonstal cute with respect t0 either archbsces of
enfilMors, of both
As stated by a California APPOliate Court, Quoting an arty Ohio
dousi0n;
"An architect is an artist. His work rgliuita taste, skill, and
technical Warning ability of a high and fare kind. Advertising might
bung many bids, but it is beyond peradventure that IM lowest
t.dder might to legal Capable and most Inexperienced, and stop•
Ijleiy unacceptable As wall advent" for a tawyer, or civil engineer
Of Ins City, and entrust its vast affairs and important interest to IRI
E no w110 would work for the feat money,"
Md t r v Doyls, 43 Cal App 39, 194 P. 421 11910), rah. denied by
.&Ui ,Iroe Supreme Court, reaffirmed COUP v, Pasadena City Boord of
dj..alfon, 134 Cal. App 2d 03, 253 P 2d 41 (19551.
srwrwe m 2/a urs 11111
wvr6aud 12/79. W.
ii
o ur U °
0 0 °9C
0
o SII o
' o
0
0
THE AMERICAN INSTITUTE OF ARCHITECTS
1735 NEW YORK AVENUE, N.W.
WASHINGTON, D.C. 20008
L
a
FACTS and FIGURES
FUNDING OF PUBLIC LIBRARIES IN MINNESOTA
LEAGUE OF WOMEN VOTERS OF MINNESOTA
� NOVEMBER 1978
Library Funding in Minnesota
"FLadbag of Public libraries In Mln-
msota" was adopted as a study by
delegates to the 1977 Convention of the
fatigue of Women Voters of Minnesota
1LWV5L�I I. ' Mis publication includes a
brief history of public libraries In Min-
nesota, a discussion of present library
services and funding, some problems
being encountered, and some alternatives
to present funding.
A BRIEF H[tSTORY
Webster defines "library" as "a place in
which literary, musical. artistic or
reference materials (such as books.
anuscripts, recordings or films i are kept
r use but not for sale."
Library service was inaugurated in the
frontier State of Minnesota in 1059, a year
after the state became part of the Union.
The Stillwater Library Association was
founded to receive and house government
documents — a function it still carries out.
Thot same year a group of young men
founded the Minneapolis Athenaeum, a
private subscription library twhich
remains an independent, private library
but cooperates with the Minneapolis
Public Library under a 09 -year contract I.
Subsequently, additional libraries, sup-
ported by either private funds or local real
estate taxes, were established at the tocol
level.
Around the turn of the century — during
the ere when Andrew Carnegie'
s
philanthropy was me king access to books
available free to the public —lit of Min-
nesota's libraries were built. Donated to
the communities, with requirements for
some matching funds, these libraries
became the foundation of the solo's
library system. In 18% a Public Library
Commission was established: it was
C// •oerged with the Minnesota Department of
'duration in 1919.
some help by funding demonstration
projects, mainly small Library stations set
up in any convenient corner of a small
town. This project was aimed at showing
citizens what a library service could do for
thew town. tater, when the demon.
strations, staffed by WPA workers, had
been in use for a while, communities voted
to decide whether the county should
establish a library. If the vote was "yes."
the county took over operation of the
station(s). When World War If came along
and most WPA projects were terminated,
each community was allowed to keep its
demonstration station until it had voted for
or against a library. About 75 of the WPA
workers became library employees in
Minnesota.
The Federal Library Services Act i ISA)
of 1958 marked the beginning of
dramatically extended and improved
library services throughout the state.
Primarily intended to extend Library
service to rural areas that were largely
unserved at the time. Its demand for
matching funds and long range planning
As required by federal and state law. in
1957 the Minnesota Long Range Plan for
library Service was developed by the
state library agency n now known as the
Office of Public Libraries and Interlibrary
Cooperation, OPLICI in consultation with
an Advisory Council on Public Library
Development and the Library Planning
and Development Committee of the
Minnesota Library Association (MLA).
The overall goal of Nat plan continues to
be:
"There shall he nvniloble to every
Minnesota citizen regardless of res.
idence, physical handicap, social or
economic circumstances, convenient
access to library service, capable of
meeting personal information and
educational needs, and linked with
other libraries in a manner which
renders the resources of all libraries
available whenever resources are re-
quired...'
Consistent with this philosophy, long-
range planning has sought to establish
The Fedora# Library Services Act marked the be-
ginning of dramatically extended and Improved
library services throughout the state.
led to Minnesota's 1957 library legislation.
The legislature granted 9400,000 in state
aidsto match ISA funds, marking the first
time state taxes were allocated to
libraries. For this reason, 1957 is used as
the landmark year for comparisons
throughout this study.
The 1057 Act also provided that funding
would be granted to library districts
laving a population of at least 20,000
people. Because some counties had tower
Further development of libraries took people, it became important for these
place during the Drpression years of the counties to Join forces in order to qualify
1970s and early '/Os. when the Works for the new federal and state olds. And so.
Regress Adnninistrallon i WPA 1 provided multi -county library systems were born.
public libraries In areas without such
service, to develop multi -county regional
systems to strengthen and improve ser-
vice, to foster and support a system of
sharing resources, and to encourage in.
rovative and experimental projects to
improve library services throughout the
state.
Although there were several well-
developed library systems In Minnesota,
the 1957 sate aid bill made possible the
ivgmnag of orderly planning that ex-
tended and unproved library service. Only
71 percent of Simnesota's population had
access to public libraries In 1957, as
compared to 96 percent in 1977 1 see Figure
12). Duping that time. service was ex.
panded to reach an additional 1.4 million
Minnesota residents.
The federal library Service and Con-
struction Ad t LSCA I of 1964, successor to
LSA, enabled qualify ing systems to obtain
non -local funding for new facilities.
Although LSCA Title n Funds f for public
library construction 1 were withdrawn in
1973, Title i funds I for services) and Title
patrons may also check out art prints.
sculptures, films. and audio and visual
tapes providing a whole range of ex-
perience — aural, visual, tactile and
graphic. In addition, a local public library
may provide meeting rooms, film
presentations, lectures. crafts demon-
strations. and story hours for children.
Or it may not. No Minnesota public
library can accurately be labeled as
"typical." One library may consist of a
The 7978 Legislature passed an act tailing for
minimal cooperative efforts among libraries as
a prerequisite to federal and state funding.
M funds tfor interlibrary cooperation)
continue. Title 1, especially, has can-
tribuled to the emergence of regional
library systems.
Another change in library funding oc-
curred in 1973. when the Minnewto
Legislature repealed the limits on county
Lax levies for libraries but maintained the
levy limits for city library systems.
At the request of MITA, the 1970
Legislature passed an act (Ch. 5461 calling
for minimal cooperative efforts among
libraries as a prerequisite to federal and
state funding. The legislature also
established a Joint Senate -House Sub•
committeeon librariesto consider in part
what legislation may be necessary to
facilitate resource sharing among a
variety of libraries, e.g., public, school,
academic and special. The committee is
scheduled to report its findings to the 1979
Legislature.
PUBLIC 11BRA R1'fik:R%ICF:S
CURRENTLY AI'AIUVEIL F
Locai Libraries
Public libraries provide, to varying
degrees, resources to such diverse patrons
as children selecting thew first books and
specialists In obscure fields doing ad-
vanced research. Library patrons may
select current and popular reading
materials in person or by mail, obtain
access to an extensive collection In a
particular field, or find answers to factual
questions requiring a special reference
collection. Md, since the printed page is
no longer the sole source of information,
shelf of books — as in Deerwood — while
another may include 50,000 volumes and
audio-visual materials — as in the
Brooklyn Park Branch of the Hennepin
County Library System. A community of
fewer than 10,000 people may be able to
provide library service for only 30 hours a
week, while larger communities may be
able to provide 60 hours a week. A local
public Library provides as many services
as it can afford. Consequently, services.
salaries and materials vary from library
to literary across the state.
Approximately 2 percent of Minnesota's
population is served by 13 local libraries
not affiliated with the regional library
systems. Sixteen counties do not levy
taxes for library service to their apt,
proximately 171,000 rural residents.
However, libraries in 12 of those counties
do contract for participation in regional
systems (see Figure 3). Sparse
populations and lack of municipal centers
seers to contribute to the lack of library
development.
M %ITF,X
Although the size and quality of local
libraries vary. most libraries function in
same capacity as points of access to other
sources of Information, In public librar,
jargon, this is caned "networking," whichW
isdefined as "two or more library systems
engaged in a common pattern for in-
formation exchange." MINrTEX is the
most exctensive network in Minnesota.
Begun in 1959, it is a program which in-
cludes academic, public, governmental
and institutional libraries in Minnesota
and neighboring states. its aim is to
provide access to library resources in the
state for any Minnesota citizen. Services
include document delivery, reference-
inforrnation by telephone and teletype and
bibliographic searches. Gate and federal
grants fr om OPLIC support public Library
participation in the MINITEX system.
Regional Ubrary Systems
The concept basic to library development
in Minnesota has been that the term
"library service" shall include as valid
functions "the collection, retrieval and
dissemination of an media of com-
munication."? Since it is impractical to
stare all such recorded materials in every,
single library, this concept has inspired
not only "networking" but the growth 9A
regional library systems throughout th
state. Mese regional systems. plus the
vorious networks (state, regional.
national ), serve to expand services and in
make expenditures more effective.
.Minnesota has 13 multicounty systems.
nuanced with Irrnl, state and federal
monev. Since the law requires that
members of a system agree to resource
sharing treciprocal borrowing, in-
terlibrary lending and reference ser-
vices), any person whose local library
belongs to a system may check out
materials from any other library. As a
result, ithe library with the largest
collection of materials can supplement
any other library in the system. Par-
ticipating libraries can agree to use state
and federal funds to reimburse the larger
FIGURS I
MINNESOTA CONSOLIDATED REGIONAL
LIBRARY SYSTEMS
•We11t,n9ViNh1 n11 CnY Ilptt, 1.1 l n).4414114A•11[4Un1,1e1
f xrobihhm.n,
Goun!►1
a.4nchn
No..
am.
N.nd4uo,i.n
t.r..d
(A. of 12071
Cio.. Ob..
1977
wifimo,
3
17
rat, C.nvol
1959
Camb,nlp.
0
0
G'.o, a,w
1080
s,. Caw
a
t9
ow,h,0om,
1909
Pln. aw.r
.
7
Last, Ago,..,
1001
mm,h.ad
.
to
N4iihaetr
19"
11,411, Wis
3—
a
R't,.it,rn Ploml
1077
Monudd.o
7
•We11t,n9ViNh1 n11 CnY Ilptt, 1.1 l n).4414114A•11[4Un1,1e1
library, acknowledging its increased casts
due to resource sharing.
In addition to sharing resources and
extending library services, the regional
system is a mechanism for qualifying for
and expending federal and state funds.
Figure 3 shows Minnesota's 13 regional
library systems.
There are two basic kinds of regional
library systems: consolidated and
federated.
Consolidated systems operate more or
less single, unified libraries in a multi.
county area. Individual city and county
libraries become "branches" of the
regional library and are governed by a
regional board and central ad-
ministration. In a consolidated system,
library levies from counties and cities are
added to the system's share of state and
federal funds. The board of trustees,
consisting of representatives of member
localities ardor libraries, decide jointly
an expenditures. While individual cities
and counbes lose direct control over their
contributed local tax dollars, their
representatives on the board gain a voice
in dreision-making for the entire system.
The seven consolidated regional llhrary
systems are described to Figure 1,
In a federated library system, the in.
divldual city and county libraries are
equal members of the regional system
with each member keeping local control.
The board members represent their own
areas and act in behalf of those areas. The
system provides services primarily to
member libraries. Most also provide some
services (bookmobiles. mail -a -book)
directly to library users, even though
some users may be unaware of the
system's existence. A federated system
administers cooperative programs of
mutual benefit to all the member fibaries.
Representatives of member cities and
counties decide faintly how to spend the
system's share of state and federal dollars
only. leaving control of local funds to local
library boards.
Figure S lists The six federated regional
library systems.
It is difficult to generalize about either
federated or consolidated regional
systems because none operate in precisely
the same manner. The organization of
reg lonal library systems has great
flexibility, allowing each system to adapt
to the local conditions of Its constituencies.
Sirzrture and rules may also vary greatly
among systema. The Intent rectums the
salol - - t4 sena as nary people as well as
3
FIGURE 2
MINNESOTA FEDERATED REGIONAL
LIBRARY SYSTEMS
FIGURE 3
MINNESOTA REGIONAL PUBLIC LIBRARY SYSTEMS
July, 1978
•L .17 trr,�,r,1,,�.�1.�r�F,..s:,, anal r,
W
E,I.bhsh—,
C--.
Member&
acme _
Oar _
H-dquorror.
Served
8—ch-
Ar19whe9d
Metropo1.1-1,ar 7
1966
V,ri— -
- 7-- ---97
5--
IMELSA)
1969
SI Poul
7
88
Plum Creek
Sourheesre, n obr or wr
1974
13
Cooperami(SELCO)
1971
R -h.—
a•
78
T ---I.. S.euz
1974
m -6.1a
8,
31
V:L,ng.
1976
Fa•ius Falb
4•
la
FIGURE 3
MINNESOTA REGIONAL PUBLIC LIBRARY SYSTEMS
July, 1978
•L .17 trr,�,r,1,,�.�1.�r�F,..s:,, anal r,
W
possible. Whether or not they are aware of
theregional systems whose resou'ces they
may utilize, 94 percent of Minnesota's
residents are currently eligible to hold
library cards entitling them to regionwide
services.
Office of Public libraries and
Interlibrary Cooperation (OPLIC)
A division of the Minnesota Department
of Education, OPLIC is responsible for
administering the Minnesota Long -lunge
Plan. It is through this office that state and
federal aids are granted to public libraries
that meet legislative requirements. Aid is
distributed according to the formula
described In the Present Formula section
and Figure 11. OPLIC also provides
consultant, advisory and guidance ser-
vices to librarians, library boards• public
officials and interested citizen groups. An
advisory Council to OPLIC, consisting of
15 voting and three ex -officio members,
functions as a permanent body.
In order to qualify for federal funds, the
Advisory Council must continually update
the Minnesota Long Range Plan. The 1977
revision includes, among others, these
steps to be taken in the next five years.
—to complete development of regional
library systems so that the entire state is
included.
— to secure by 1979 passage of
legislation mandating financial support
and provision of public library service
throughout the state.
—to secure financial support from the
Minnesota Legislature by 1980 for
construction of new public library
facilities.
— to encourage the reinstatement of
federal funding of LSCA Title D (for
public library construction).
The Plan expresses as a goal the
provision of materials and services to
assist the educationally disadvantaged•
the blind and physically handicapped, the
homebound and ethnic minorities.
Broader services are recommended for
hospitals and correctional institutions.
The Plan also proposes greater
cooperation of public libraries with school
media centers, academic libraries and
health science libraries across the state.
CURRENT FUNDING
Funding Comparisons
Minnesota's spending for public library
service for 19777 parallels that of other
states. A high proportion of the money
comes from local sources• the rest from
federal and state funding. (See Figure 4
for comparison between Minnesota and
the US.)
Receipts for Minnesota public libraries
totaled $30.016,960 in 1977. Approximately
95 percent of this amount reflects county
and city property tax levies, Federal
Revenue Sharing money and other tax
funds administered by counties and cities.
Approximately 6 percent is from
miscellaneous sources of income, such as
investments, building sales, fines, fees and
gifts. The remaining 9 percent is from
federal LSCA funds and state aid.
When states were rated on a per capita
basis using only slate appropriated funds,
1976 figures ranked Minnesota fourteenth
with 52 cents per capita. ISee Figure 5.1
BIGURB 4
COMPARISON OF FUNDING FOR PUBLIC LIBRARIES
MINNESOTA AND UNITED STATES
1977
FodoraI and
5%sroro ole
051s tocol govornmamol to.os
6% Orher Iocol I.W
0000�I9d1., In4ror, •rf•) 1
w... ar.. r .w, . «.,... w..,.,e..... C--
5 % s'...
......,..,.
Fod—I
Local per capita support for public
libraries in Minnesota (the total of all
receipts received by public librart
divided by the population served) w•
computed to be $8.25 for calendar (no
fiscal) year 1977. City-county4ownship
support for regional libraries ranged $1.55
to $9.69 per capita; the statewide average
per capita support was $8.25. Per capita
expenditures varied from $3.48 to $10.67
with the statewide average being $8.13.
Total expenditures for all regional
libraries were within one and one-half
percent of the total receipts, a close
estimate. since expenditures may not
exceed receipts.
It is difficult to compare funding among
Minnesota's public libraries because in.
direct contributions (e.g.. heat• light. snow
removal and space in government-owned
facilities) made by local governments are
usually not wrinen into local library
budgets. Comprehensive Employment and
Training Act (CETA) and Federal
Revenue Sharing funds are also difficult to
indentify when used for library support.
Indirect receipts, an estimated $865.400 in
1977 out of approximately $29.529,723
spent, ure,however, a very small portion of
the total spent on public libraries.
In spite of the difficulties of making
comparisons, some 1977 statistical eve A)
ages apply it) moist Minnesota libraries.
Puschusing books and other materials
requires about 16% of a library's budget
with the statewide average being 51,32
for each person receiving library materials.
Although the largest part of a library's
budget is spent on personnel — estimated
at 67.5 percent — the statewide average is
one library staff member for every 2.046
residents. Statistics on average salaries
are difficult to provide. Since no state
certification exists for librarians, persons
with master's degrees in library science
may hold the sante title in one public
library as others with high school
dlplotttns in another. (See Figure 6 an
Pages 94 for statistical comparisons
among library systems.)
Local Supporl
It must be noted that while the total 1977
receipts from local funding were
1125,442,087, municipal and county reLvipts
from one regional system, MEISA, ac-
counted for 818,134,471. Although the
s7olewide average of local funding Is listed
at ��
BS percent by OPLIC, local taxes supply
slightly over 89 percent of MEISA's
receipts. Other systems varied their
percentage of local support in 1977 from 80
Percent In Arrowhead to 48 percent in
Kitchlgaml and Viking. (See Figure 7.1
FIGURE S
COMPARISON OF
PER CAPITA STATE FUNDS FOR PUBLIC LIBRARY SERVICE
Fiscal Year- 1976
I, Maryland ........ ...........81.91
20. South Carolina......... ...
... 8 .33
2. Naw York ....... . ...........
1.47
21. Mnroun..... ..... .... ......
.31
1. Georgm.... .... . ..........
1.26
22. Cann.mrcur ...... ..........
26
s. West V.rg.n.e..... ...........
1.13
73. lawn... ...................
24
S. New 1...y ..... . ...........
1.06
20. Mom............. , . ....
.. .27
6. Illinois.......... ............
.98
25. Florida .....................
.21
7. Mossahusvn ... _ ...........
.03
26. Alabama .. . .. ... ......
... .IS
8. P.nn YI-ra .... . ...........
.7s
27. Scans.......................
.18
9. W-onsin....... ...
.70
28. T-6...... ................
.16
10. North Carolina ... ............
.68
79. New Alnico......... .......
.Iq
11, 8hodghland. .. ..... .... ...
.67
30. Nebraska.............
. ... .13
17. Color6do ....... ............
.59
31. Ar,tono. , ................
.. 12
13. Miss -Pit ...... ..... .......
.35
32. Kentucky .. ...
... 10
l., Minnnoro ...... .. .........
.52
33. Nevado ...................
.10
13. Idoha .. ........ ............
.50
34. Ohio.......................
.06
16. Michigan. ...... ............
.50
3S. California ...... _...........
. 06
t7, T. nnan ...... ............
.qe
36. Oklahoma ........... ......
as
18. Arkancos....... ............
.a.
37. Alaska.....................
.03
19. Virgrma........ ..... ... ....
.37
No state and to pubkc t,biomes in the following
vain No-, (the state ooerotes all public
kbrortes and all t<hoaa hMaT,e.}, Indiana. 1.0 -lona.
Mo.,.-, New Hampshire.
North Do
koto, South Dakota. Utah, Vermont
Washington, Wyoming, (.tote aid was enocred
in 1977
In0's i. Notrepoteid--Detawore
kir<e
49w+t .. - NNs -ORK
There are several ressarts for this range
in percentages, Some systems are adding
counties to their service areas and require
establishment grants (provided by state
and federal funds). Some systems' service
Al
FIGURE 7
LOCAL SU WORT
this chart shows the psnentagq of hind
y which come hon , local governmers.
vol sourCn tar each rrgraW l S.brery aye
rem in 1977
Arro.heod . . ....
Crowa,ver .. .. ...6?•.
Eau Central , . ... 56•.
Creon a+vN It •.
1l�tchrgomi ea•.`
lake Apgaw 651
hi .. . _ 29%
North West. 53•.
Plum Ceeek .. ....731
WCOa3'.
T's..",
do $ia.. 70%
Vrk1n9 6a•.
Wur.rn Pum. ase,
area include Indian reservations, which
are tax tree lands. Lower assessed
valuations of membaar tounUea nay be
still another: the same number of m1Lis
may raise teas tax money in one county
Ban in another.
4AU county Libraries belonging to
WRlatal library systems must make a
inhirrtal local Bnancaal effort as Stipulated
by Chapter 598, sTsalntSOta leas 197t
hllould one of the rmember counties fall
below She required aarlamts. the system's
state and federal aid would be reduced
accordingly,
required for the unaffiliated library not
participating in a regional library system.
Minnesota counties budgeted an
average of 1.7 percent of their ex.
penditures for libraries in FY 1977; cities
that budgeted for Libraries spent an
average of 1.5 percent of their funds on
public libraries in FY 1977.1
State and Federal Sources
The funding requested from the state for
public libraries is subnutted as a line item
in the Department of Education budget.
The appropriation is authorized biennially
by the state Legislature, Figure E
describes the budget process for SLID.
nesota's public libraries.
Agencies which attempt to influence the
budget process Include the Advisory
Council to OPUC, the Council of Public
Ubrary system Directors, which in-
formally advises OPUC, the Ubrary Sub.
committee of the State board of Education
and the Minnesota library Association,
which lobbies the Legislature.
A city government may, according to Figure 9 chows state appropriations for
state statute, levy in support of its public public Libraries since 1957.
Library. Counties may levy taxes for
library support on taxable property not After the appropriation is approved,
already taxed for that purpose. Thus. OPUCestimates the amount which will be
residents of a city supporting a library are received from the federal government.
not taxed twice for library service. There Federal funds are usually used for
is no nununum rate of local support establishment grants, special mandated
FIGURE s
STATE FUNDS- THE BUDGET PROCESS
income en Seies iq.
Governor-.�-�.-_ cegnbrure
i
Sre4 aoord of td -,,on
1 I
►enob.rrnout I srer. Depen anent of Lqucouon
f
Cenoecrs -hL Few
pPLK }--► rybhc i.brerr to crowd+ i
Unallhated inrvhbrgrr Ipens for rhe
►ubLC j i pp. t fu►hC h►Rhes
trbrer��n ..1
r
13 aegriensel Librery 3y..sr.,
Imneten of MemMr teunry entl
budgerreoue.ls �.��► MYnKrNII•bret+n
funds gllor il.d - .►
,41 H. mH
ad
grants, as wen as regional library basic
costs or purchases and for services to the
system support. ISee Figure 10.)
residents of Indian reservations, the in-
stitutionalized and the blind. Basic system
Any federal funds left over after the
support accounts for approximately three -
establishment, mandated, multi-regional
fourths of all state and federal aid.
and special grants are made are used for
mnount in this category.
basic system support.OPLIC policy is that
Statewide, 9 percent of library receipts
federal money should be used for one-time
1112,808.7710) were supplied by the state and
FIGURE 9
STATE APPROPRIATIONS FOR PUBLIC
LIBRARY SERVICES AND INTERLIBRARY
COOPERATION
tagnlatiw Enat.d for
Amounts
session Fiu.t Y.or
per Te.r
1957 1956
S 150.000
1959
250,000
1959 1960
125,000
1961
1 a 5.0co
1961 1902
125,000
1962
t 21.000
1963 1964
175.000
1965
200.000
1961 1966
200,000
1967
200,000
1967 1966
471.000
1969
401),000
1969 1970
450,000 • 35.0uo IC
1971
100.000
1971 1977
450.000. 45.000 IC
1973
Soo 000 • 43.000 IC•
1973 1974
1,171,190
1971
1,571.590
1971 1976
1,665.979
1977
1.971.779
1977 1976
2, t 50.000
1979
2.110,000.400,01)0•
r re .,,1)m s.�..,.m,n..w„mar.,m.....o.,.y,.,..•.ee..,...d..,.. y,wr.e, ar,...,,.,,
t.,... ou,r.•n.ew ter...., w�.,.a.e.... c......w.
FIGURI 10
GRANTS FOR LIBRARY SERVICES IN MINNESOTA
ADMINISTERED BY OPLIC
Fiscal Yoor— 1977
Type of Gro., Federal stay
Istabll4hrnenl
2 Tear grim for yg,on.l pub.
Ii, hbyrm m .—nd Iib—,
. _,c
t. newly port;c,p.ting
coumI.,
Me doled
1-1. for —id.— of Dept. of
Correll ions and Dept. of Wel.
lore institutions; and for
fres nr..id.d Int rh. hl,nd and
physrcoll� hond'capp.d by he
Depw o welfare and Edam.
tion,
1111.101-110016-1 1..•140•
atenn for ices for
gional hbrori.s, r. e.. WNITEM
and library ........ r. Indians
pn ......aM1an4
spacial
granl. tc publll bbrorys la
innovative, dev.x.pmenral
and ..p.ri —al pragrcros
00.1. support
grants to the I3 fig—al h.
r.r y sYsterns
Veto
s 306.408
64,774
53,277
111.750
557.399
it.093,683
Total
8306,466
federal governments in calendar las
opposed to fiscal) 1977. OPLIC allocates
these funds by formula to the 13 regional
systems which, by law, are the only puhlicI
libraries eligible to receive state and
federal funds.
The Present Formula
In June of 1973, the State hoard of
Education directed CIPUC to develop a l
formula for distribution of state aid to the
regional systems. To assist OPLIC, the
Advisory Council appointed a Formula
Committee comprised of representatives
from various types and sizes of public
Libraries. Since that time, several dif-
ferent committees have tackled the
problem of distributing the state ap-
propriations to the regional systems.
It is generally accepted that the
population served is an important
element. that some consideration should
be given to the size of the area served and
that an assessed valuation (of property i
equalization factor is necessary. The
problem Is to determine how much weight
to give each of the three elements and on
what basis to calculate the equalization.
In the spring of 1977 an interim formula
to deterndne distribution was adopted.
Sixty percent of the available state aid
montes are to be distributed so that each
system receives an equal amount per
capita; 15 percent of the available funds
ere to bo distributed so that each system
receives an equal amount per square mile
of the land area it serves: remauung
hands, 25 percent, are to be distributed to
systems serving counties whose EARC
adjusted property valuation per capita
falls below the state average. Figure ll
show/ the current distribution formula
percentages.
64,774
A system's population Is computed as a
percentage of the total population of all the
13 systems. The MEISA system, serving
52 percent of the population nrmrAing to 1
the 1970 U.S. census, receives the greatest
mnount in this category.
571.336 124,608
The nest factor is area. The square
trues to each of the systems ore calculated
a9 a percentage of the total square miles of
all the 13 systems. The Arrowhead Ubrory
111.750
System covers the most territory (26
percent of the area) and receives the
greatest amount.
1.900,393 2,417,792
The equalization component of the
formula consists of two parts. The first
provides a act sum to each of the 13
61971.729 63,065,412
systems in recognition of the standord
costs on systems incur. to 1579 each
system will receive Wr000. What U left
aha subtracting this initial amount is
allocated to the libraries based on the
qJvlrse of the adjusted assessed valuation.
ether cords, those systems with lowest
valuation per capita receive the greatest
percentage of the remaining funds.
Systems may lose or gain state aid as
population shifts and as the systems
enlarge and valuation changes. However.
through the use of a "hold haradess"
clause (clause which prevents systems
from receiving less fund= than previous
years), the legislature has determined
that no system would lose aid due to the
valuation [actor.
OPLIC and its advisory committee
continue to work for the development of a
formula for basic system support that will
enable the 13 regional systems to meet the
goals of the State Ubrary Plan. Current
discussions center on combining the
population and area factors to develop one
density factor.
PROBLEMS
Several factors influence the quality and
(unt of library services available in
ll1illainy given locality. The type of community
(old, well -established vs. new, fast-
growing), populntion density (urban vs.
rural), transportation facilities, sM-
tement pattems. proximity to educational
Institutions - all of these are factors.
Mother influence Is the maturity of the
system, which vanes f rom less than o year
for Western Plains to 19 years for East
Central. Still, with all of these variations.
library systems have one frequently cited
problem In common - finances. dere are
some of the reasons given for financial
problems:
Increased Use - An ever-growing
number of patrons are asking for more
services and information. Circulation has
riven steadily as libraries ttemme mnre
and more Important as sources of in.
formation and recreation. In 1957 Min-
nesota libraries provided 2,214.025 people
with 11,624.799 items for use. Twenty years
later the number served had grown by one
and a half million, and the items cir-
culated had doubled to more than
21.000,090. As Figure If indicates, the per
capita Items eirculated rose from 3.8 In
1937 to 1.61 In 1977.
($ Although there are almost twice as
many volumes In 6finnesoto public
libraries today as there were 20 years ago.
11,830,571 in 1957 and 8. 487.814 In 1977), the
wllmlesor materials available per capita
have risen only from 1.91 to 2.27. This
small increase is due in part to the 70 average book bought by a public library
percent increase in the number of library has more than doubled, from 88.77 to more
patrons; it can.also be credited to the than 818.03'. Twenty years ago NlIn-
willingness of public libraries to share nesota's public libraries used 90 percent of
their resources for the more efficient use their materials budgets for book pur-
of available funds. chases. Today. OPI.IC estimates that 75
percent of current materials budgets go
Inflation - Inflation has eroded the for books and the rest for audio-visual
purchasing power of the funds available. materials which, in addition to costing
During the past 10 years, the price of the more per item, require more space,
FIGURE 11
PERCENTAGES USED FOR CISTRIBUTION
OF GOVERNMENT FUNDS ACCORDING TO THE CURRENT FORMULA
ori K tv t,. ....,...ro
I-. o"Ic ,.
FIGURE 12
MINNESOTA LIBRARY CIRCULATION STATISTICS 1957-1976•
of
% to be ...d
Totelpop,
Total circulation parr, yr.
for .oluatioa
People ..r.ed
.e•..d
1057
11,67..799
3.0
component
741.
1950
Sir.- ;
Sq,m
- .,.I
••.q,
at,., duc-
.d
1959
1970•
of tool
of area
m
t.on of each
17,104.967
populotior.
popvlot,o,
..reed ir,
o1 all
.Yat.-. bo
SYSTEM
i. itys-
t. -.d
"s-
.,sl m
ticg•ont
Arrowhead
706.708
8.6078
17,416
76.0988
37.7
Crow Rl.
76.559
7.1671
1.890
7.8777
0
Eau C.mro1
93,894
7.7587
5,191
7.7791
4,4
Great River
706.787
5.8170
.,917
7.7609
17.0
Kitchiganu
67.775
1.9037
5,0416
7.5617
5.4
lake Aga..ic
117,016
7.1489
5,778
7.8494
1.9
MELSA
1,871,617
57,6178
7,819
4,7744
77,2
Northw..t
50.156
1.4094
5,647
8.4548
0.9
Pl.m 0ea1,
106.618
7.9971
4,177
6.7595
0.06
SELCO
741.977
9,6118
4,885
7.770.
7,7
T ra.e•.e da. Siou.
708.744
5.8680
4,.67
66865
0.7
V..Ing
97,706
7.6701
7,716
5.5686
1.7
we --Plain.
71.855
.8955
1,777
7.0076
0.09
Total. .......
3,537,777
100.
66,771
loo.
loom
ori K tv t,. ....,...ro
I-. o"Ic ,.
FIGURE 12
MINNESOTA LIBRARY CIRCULATION STATISTICS 1957-1976•
of
Totelpop,
Total circulation parr, yr.
per Cap.,.
People ..r.ed
.e•..d
1057
11,67..799
3.0
7,711,075
741.
1950
17.667.98a
eel
7.71.,757
74,31:
1959
17.5.7,134
4.7
7.706.571
76.6':
1060
17,104.967
3.9
7.744,971
so..%
1061
14074,517
..1
7.757.706
60.61.
1967
14.749.700
..3
7.764.654
011.
1963
15.717.518
4.5
7,737,600
oft:
1964
15,600.915
4.6
7.770,679
011.
1965
15,570.536
4.5
7.077,607
0316
1060
15,660..7!
6.6
7.8]4,616
ea ::
1067
1!,791,169
4.5
7,0!.,601
0.1:
1960
16,054.59!
4.6
7,060,666
041.
1969
16,443,407
6,0
7.957,866••
07•.
1970
17,351.497
4.56
3,367,404
091.
1971
10,600.999
489
3.794,0.7
09%
1977
10.011.967
5.00
3.407.190
091:
1073
19.871.170
5,70
3,447.530
911:
1914
78.159,066
5,56
3.478,065
91.,;%
ro75
77.770.747
l.03
3.!!0.714
93,31.
1076
77.468.661
5.90
3,e 15,671
ON.
1977
73,667.167
6,51
3,633,094
96':
..De.. ,,, r• r ... ,.,d �.. dV(Awea
..,clear W Mlus..w.,....H..
�•....,..r ..y.
special handling, and a well4rained staff
to process them. New forms of data
recording, such as microfilm, and the
explosion of books. periodicals.
newspapers• pamphlets, etc., make
classification, processing, storage and
retrieval even more costly and time-
consuming.
Inadequate Facilities — With more
staff• more patrons, and more and dif-
appear enthusiastic about funding
predominantly ,public facilities. Some
libraries are making efforts to break down
that attitude: e.g., the New York Public
Library has a staff of six grantsmen. Few
of Minnesota's libraries, however, have
the staff to search for grants. In 1977, gifts
to Minnesota public libraries accounted
for only one-half of one percent of their
receipts, and no library reported receiving
grants. No large amounts of private
During the past 10 years, the price of the
average book bought by a public library has
more than doubled ... the cost per square foot
(for library construction) has escalated from a
national average of 549.79 in 1971 to $50.56
six years later.
ferent materials, some library buildings
constructed at the turn of the century are
overcrowded, inadequate to meet present-
day library needs, and often inaccessible
to an increasing segment of our population
—the elderly and the hnndirappd. Of the
325 public libraries in Minnesota. only 148
were accessible to handicapped persons In
1977. A federal law requires public
buildings to be accessible to the han-
dicapped by June, 1980. Further, as the
population shifts from rural to urban and
from care -city to suburban ring, new
Ubrary buildings may be required.
llowever, money for construction or
renovation of public libraries, formerly
provided through federal funding under
the 1 %CA, has not been available since
1973, when Congress failed to make ap-
propriations for that portion of the Act.
Thum, library building and remodeling
efforts now have to be financed entirely by
local governments. Since the cost per
square foot for public libraries has
escalated from a national average of
VB.79 in 1971 to $50.50 six years later,
municipalities have been slow to un-
dertake building programs without state
or federal aid. Fifty percent of the suite's
public libraries are located in com-
munities under 10,0(1(6, and these towns are
hesitant to undertake construction at such
high cost.
lack of Private Funding — %at since the
Carnegie era has the private scoor given
more than limited financial support to
public libraries, and wlwt co,ributions
there are hnve usually Men earmarked for
specific local libraries. Foundations do not
money can be counted upon in the for -
seeable future.
Dependence on the Local Property Tax
— Within Minnesota, individual
municipality financial support for public
libraries varied from 32 cents to over $15
per capita in 1977. As stated earlier, in 1973
the Legislature repealed tax limitations on
county levies for libraries but retained the
levy limitation for city libraries. Govern-
mental officials are attuned to their
constituents' implicit or explicit concerns
about tax levels. Trying to hold the line on
property taxes has been a concern of both
state and local officials in Minnesota for
several years —a concern that may, seem
more immediate with the passage of
California's Proposition 13. These real or
subjectively determined funding limits, as
well as inflation, have made it difficult for
libraries to maintain previous levels of
service.
Unequal Resources — W'1u1 Interlibrary
cooperation, a local librwy card entities
the patron W informntion and materials
wahom Irgald to city, county of regional
buuncialia. flowevel, only a minimal
lout effort Is required for a library to be
eligitde for state aid. As the law now
stands, local contributions cannot
decrease but heed not keep pace either
with inflation or with increased demands
for costly services. While the newer
systerns face the problem of building up
their collections, well established libraries
feel the effect/ of increased use while that
is happening.
Wblle Atilludes — Because of the ease
and flexibWty that a regional system
makes possible• the local library patron
may be unaware that the system exists
and less likely to realize that public
libraries are financed primarily, by local
property taxes. As Major Owen, a New
York state legislator and librarian com-
mented at the May, 1978, convention of the
%linnesots Library Association. '•ttlule
libraries have few outright enemies. they
have lots of lukewarm friends."
ALTERNATIrr-E SOURCES FOR
FUNDING
Current Efforts
Caught between increasing costs and
increasing pressures to reduce their
primary source of income — the local
property tax —at a time when requests for
service have escalated. public libraries
have considered various ways to cut costs
or augment incomes. Here are some of
them:
Curving Services — Some libraries have
made changes in staffing, using fewer
professionalsand more non- for para -I
professionals. Others have reduced their
DI111141111 D 1 W llll l 11051
11111111011 total
0.14 Mu, N ■rd.M rw.N 1611101 66111 S,,
Onn,N 1111611
INN RI.41r • IIIO [nm 1001011
/ 977
/978
/ 9,:l9
/ ft-
/ 96/
Ilio
er.
n•oa
larnr 5oin
/.NYIr
a'
tlmusutD nano unlvul.INln
--- —
- -
'
(r..mwe.lr.liawl
nen
1110
los
I.Y G.Y11Iryr111anq
11 P1
sill
lel
Gut Pan 1gr,11Yn,
1 101111
all
U O
na•.•, bnwi tow,
61,115
$046
Ill
IN. lwuu tar.l lrwr
111011
1111
111
aNO..o1"_1 IMwr
Sola
S661
11
W.I.. Z, aYwr tri.•
11.161
),ISI
111
1101//110 awn 11111111-1.41,
1..A.66 IY., Son.
to an
11 416
its
Yr1,eW..•W., M... 1.rvr
.1111611
1111
6610
R. WO ti., W..
11010
a Ill
21.5
UO..Nn liN+1(.unNN
1111))
In$101
Man. 611.1 W." hon
in la
I W
661
root tin 1101.
11201
1116
110
DI111141111 D 1 W llll l 11051
11111111011 total
0.14 Mu, N ■rd.M rw.N 1611101 66111 S,,
Onn,N 1111611
INN RI.41r • IIIO [nm 1001011
/ 977
/978
/ 9,:l9
/ ft-
/ 96/
hours or have eliminated programs and
specialevents. Still others have decreased
dgets for purchases of equipment and
materials ( books, records, films.
periodicals, etc.)
Us[ug Volunteers — Some libraries are
attempting to use volunteers in more
areas of library operation. However• such
an effort involves the use of staff time for
planning, recruiting, and supervising.
Cloarging Fees — There is a trend from
free to lee -based services. Some libraries
charge fees for reserving library
ruaterials, for overdue materials, and for
the use of films. tapes. recordings, and
copy machines.
The idea of charging fees to businesses
while continuing free services to in-
divid lab has been suggested as a
response to requests for information that
require extensive and time-consuming
research. However. businesses pay taxes
too andshould beentitled to the same free
services individuals receive. Although
anyone requesting extensive service may
9
be asking for more than a "fair share" of
available staff time and could be asked to
pay for the extra service, it is difficult to
determine what a "fair share" is, and.
therefore, what service should be charged
for and what should be free. Information is
being generated at a rapid pace. Mule the
importance of free public access to that
information must be considered, another
point to remember is that commercial
enterprises• with their data banks and
electronic memory devices, are also
moving into the information field.
Sharing Resources. — As an economy
measure. Minnesota public libraries have
been sharing resources for more than 20
years. Ubrarians have worked toward
comprehensive listings of all serial
publications in Minnesota. A film circuit
has been providing copies of films to
public libraries since 1956. Public Libraries
are linked through regional systems and
have access to academic, institutional and
special libraries through the MINITE%
network. However• the efforts to explore
the cooperative benefits of connection with
public school libraries have not always
been successful.
A Proposal for the Future
In its volume ALTERNATES FOR
FIh ANCING THE PUBLIC LIBRARY.
the ladonal Commission on Ubraries and
Information Science (\CL1S) recom•
mends reshuffling the portions which the
various levels of government provide to
libraries to 20 percent federal funding. 50
percent state, and 30 percent local.
The proposed 20. 50, 30 formula is
designed to reflect the degree of fiscal and
administrative commitment NCLIS
believes is required to achieve the quality
of public library services commensurate
with the needs of a modern society.
The SCI.IS report's analysis of fiscal
factorsled them to support the following
general conclusions:
'• 1. Sate and local expenditure for
public libraries is extremely small
relative to spending for other
domestic services and has been
growing more slowly than the state -
local sector generally.
•'2. Until its recent curtailment the
Federal Library Services and Con -
VFIGURE 6
LIBRARY SYSTEM 57A11STICS FOR CALENDAR YEAR 1977
\I III le\r 61,1111 tips 'tilrau9 b-eYrler
d r 1111) 19x11
(\[
liu4rI
--
Nn
lel
llrgr.
F,
led
Mr
l9e
--
(er(ererhr
Opt,
mil P.
.n lad
Rd
edewh
(.n41r
ua
led
Onl(
919011
I.. *
Ler M
Dae
lad
0. 1
qm.4 N.
lip,
(ad.
II IN
It
111115
110611
SI
75
1105
1651
111
171,191
105151
11.111
111,110
Mus
Mail 94
151 in
111
9 779
10
lulu
Iloilo
of
7-107
loll
611
111611
11164
urs
119107
Tum
UM U
192.111
1u
71 ISS
11
171151
fill"
11
II
9$7
407
MS
$uns
104111
16110
III Uf
cull
115111 65
115351
156
I of
11
IIIb
711109
11
1011
1011
$6
103141
41.119
11.101
711171
111111
15111 11
711111
100
It 501
SI
711,111
511,150
$2
11
1,171
1,0"
SI
111111
111101
19101
115911
111111
till Mo Il
511"3
SII
1 111
It
91,111
111115
U
100
1101
1151
SSS
111141
fain
1764
111111
111117
dill 11
7109115
170
1 151
11
10119
11170
s5
a
/u
III
to
111.103
)00W
IIOS)
!dill
111113
11111 141
101001
/M
If till
til
911351
161017/
11
"
a"1
1710
119
1941,116
1101"
111111
1101&
3,411M
stiles I
1,111.911
I"
91 luta
7511
1.111111
1111111
11 111"
1114
1110
11114411
10901»
1075 h5
!0111W
13911111
1.101111 ISS
11116111
1111
It 111
65
111 d1
S"S8
SI
10
1010
Wl
190
111,81
106 Ill
Bus
Will
111111
111151 ills
515910
171
11 1711
M
111111
7110011
11
so
5101
1,111
1111
1.115111
119011
11011
110s01
1.11141
"Ids 111
1.110131
611
0 toll
111
571,111
1.14516s
it
6
flet
Int
ill
"1311
106111
150411
140 If
fill"
10.81 Lill
1.115071
601
11 ill
11
1814
Possil
101
1111"
111.151
Mut
111900
tesla
101111 1.0
111"S
111
It Ilt
Il
nim
SIS 111
61
60
60
ul.tn
lids
I4s60
MI0
rte" 107
116111
til
115 L11f0 ISIS II,III p1 7141,11) 6s to/M 8371 11111 0,519 is tie In 1101114 11418 f/111940 191111% 1nI111 111 19.519171 111
I• .
b•M \r.n•e e•.�u I.n•.•, 6•,b,wy, Jll
n•A�r.••..Ir •.n .. •r•+•uw l.r, w.. ,•0• .••, e.s, .r. •... \••uw, •,r r .11
r,••..ar•..eru1N.,\.r 1r•r .,w. w+.�•w•I •w r..w•,.,. r r\
to
Public Library Funding in Minnesota
struc'.ion Act (LSCA) has been
financing about 7 percent of state -
local library expenditure for public
libraries.
••3. Notwithstanding a new Federal
initiative so-called the soalled library
Partnership Act, there may be little
likelihood that substantial Federal
library aid will be forthcoming in the
forseeable future. Pressure should be
maintained, however, to ensure that
the Federal government retains
responsibility for a fiscal role
designed to further stimulate the
states to increase their support for
expanded local public library ser-
vices.
"At the minimum, the Federal
government should provide funds for
research arrf demonstration grants
for innovative projects, the expansion
of the interlibrary cooperation
program, and the expansion of data
gathering and research functions.
"4. LSCA has been instrumental in
encouraging some growth in state
government participation in library
financing, but the level of fiscal
response in most states is inadequate.
"5. library financing, them, falls
almost entirely on the local level and
therefore is subject to the exigencies
of increasing local fiscal problems
and financing disparities.
••9. State governments have been
moving toward a more productive
and economy -sensitive revenue
structure.
-7. With few exceptions, states have
the fiscal capacity to pick up any
slack resulting from curtailment of
Federal library aid and, indeed, to
increase their participation in library
financing.
•'9. A substantial shift in library
financing from the local to the state
structure for the financing and
delivery of library services. Steps
should be taken to develop means
for areawide financing.
pressure." taking into account a state -F171
current Fscal effort and the trend of that
effort over time. Minnesota is in the "high
and rising" group, ranking sixth from the
The proposed 20, S0, 30 formula is designed to
reflect the degree of fiscal and administrative
commitment NCLIS believes is required to
achieve the quality of public library services
commensurate with the needs of a modern
society.
Organizationally, the library func-
tions should be brought into the
mainstream of the local political
structure.">
NCIAS' formula is not a rigid one and
could be implemented in stages over a
period of time. The authors recognize that
the plan may be visionary. that "it is In-
tended, however, as a broad outline
representative of the key features of an
alternative funding system which accords
with the scope, content and quality of the
public library program envisioned in this
report." .
On April 12, 1975, the State Board of
Education approved the following policy
for determining state funding for public
libraries:
"That the State Board of Education
include in its 1977 land subsequent)
legislative programs appropriate
steps to bring the state's share of
funding of public library service
to the same level as the state's
"While libraries have few outright enemies, they
have lots of lukowarm friends."
level I at least 50 percent of the non -
Federal cost I would raise the general
level of library expenditures and at
the carte time help eliminate in.
terlocal disparities In the provision of
library services.
-9. At the local level there is a need to
strengthen the organizational
share of the funding of the public
eiementary and secondary education
aystem."' This would approximate
the perrcntage suggested by NOUS.
A study by the Advisory Commission on
Intergovernmental Relations' measured
states accurding to their "fiscal Wood
top, which indicates that, compared to
other states, Minnesota taxpayers are
already high on the index in paying for
thew uwn needs. However, Figure 5, which
ranked states according to the amount
each one provides out of state funds for
support of public libraries, putsMinnesota
fourteenth at 52 cents per capita. Thus.
while the state has mandated the ex-
pansion of library services, the financial
burden falls on the local property tax
which the state also limits. V
Kiat should the various levels of
government pay to support the expanding
network of public libraries' This
publication has included a brief history of
public libraries in Minnesota and a
discussion of present library services and
funding. Now the pros and cons of any
changed funding pattern and its attendant
effects must be explored, by both cititens
anti the Legislature.
DEFINITION OFTERMS
Q.IBASIC SYSTEMS SERVICES: Services
offered by all regional public libraries
either directly or by contract. These
senders include. but are not limited to.
communication among participants.
resource sharing, delivery of materials,
The S tote Board of Education approved including
in Its legislative programs 'appropriate steps
to bring the state's share of funding of public
library service to the some level as the stoto's
share of the funding of the public elementary
and secondary education system."
reciprocal borrowing and cooperative
reference service.
CONSOLIDATED RIiGIONAL LIBRARY
SYSTFM : A regiunal system in which
member libreriesop crate under a single
board and a central administration.
FARC: The acronym for "Equalization
Aid Revicw('ortanittee," made up of the
Couunissioners of the Ihparunents of
Education, Revenue and Ad-
ministration. Created by the Legislature
to determine annually "adjusted
valuations" which reflect more ac -
provides free access to all residents of a
city or county without discrimination
and receives at least half of its financial
support from public funds.
curately true valuation of property for RECIPROCAL BORROWING: System- STATE AID: Monev for libraries in the
use in determining levels of local sup- wide borrowing rights for library users biennial legislative appropriation to the
port for school districts. and/or system -to -system arrangements. %linnesota Department of Education.
FEDERATED REGIONAL LIBRARY REFERENCE BACK-UP: A system UNAFFILIATED LIBRARIES: Public
SYSTFII: A regional system in which whereby a properly trained staff person libraries in small cities I all except four
individual libraries contract for (generally in a large library) can find are in cities of under 4,000 population)
cooperative services and retain con- the answer to a patron's question, which haaenot vet in7eLd to prtrticlpate
siderable local autonomy. wherever it may be. in u regioml libruy system.
LOCAL PROPERTY TAXES: Includes
both municipal and county taxes.
ICountics may levy taxes for library
support on taxable property not already
taxed for that purpose. A municipality'
which maintains a public library is
exempted from the county levy. A
county board may contract with a city
library to mike services available to
unserved county residents.)
TSCA: Library Service and Construction
Act. Federal law enacted to assist the
stales in the extension and improvement
of public library services, to provide
funds for library construction, to
strengthen slate library administrative
agencies, and to promote interlibrary
cooperation among all types of libraries.
,SINITEX: Minnesota Interlibrary Tele-
communication Exchange. A prngrom
in which academic, public, govern-
mental, and Institutional libraries at
Minnesota and neighboring states share
resources. cooperatively catalog
material and access materials.
NETWORK: 'No or more library systems
engaged in a common pattern of in.
formation exchange using new
technologies, e.g., computers, tele-
typewriters, data banks.
OPLIC: Office of Public Libraries and
Interlibrary Cooperation, the unit of the
Minnesota la'partment of Education
concerned with public libraries.
PUBLIC LLBRARV: Any library that
REGIONAL LIBRARY SYSTEM: A
multi -county public library service
agency that provides free access to all
residents of the region without
discrimination. Can be federated or
consolidated.
Compared to other states, Minnesota taxpayers
aro high on the index in paying for their own
needs. However, Figure 5 put Minnesota four.
toonth (among states) at 52 cents per capita.
Thus, while the state has mandated the oxpan-
sion of library services, the financial burden falls
on the local property tax—which the stato
also limits.
FOOTNOTES
1. "M,nnn Lona Range Plan la L.brery
b. ALTERNATIVES FOR FINANCING THE
Swum.:' MINNESOTA LIBRARIES, Win.
PUBLIC LIBRARY, NCLIC, US. Govern-
,.,, 1010.77,
mem Nml,14 Off.., Blpck Number 5703.
7. Ind.
00044, xnov. 1974.
3. "Repan of the Stele Aumlor of M.nnenota
0. Ib.d.
an the Revenuer, talandou,n end Dent, of
LPUI Govmnm—s in W—Wis lot areal
7. "Mmngota Long Range Pit. lar L,b,a,v
vent July 1, 1070 - June 30, 1077:' June,
to —." op cit, quoad in IMPROVING
1070, pp. 77 and 50.
STATE AID TO PUBLIC LIDRARIES.PIe•
rutted toe Iro Udan Llbnner Counnl by
e, BOWKER ANNUAL OF LIBRARY AND
Gavamm�m Studien M 6vntemr, Inc.
BOOK TRADE INFORMATION,Naw Vorr:
Phdaalphu,10'/7, p, a0.
Onwxer 1077, It. 330 A PUBLISHERS'
W E E K L r, Feb, us, v 70,10 /8, P. oo.
Unlace notal ommww. all nlatintk. hew twat,
u,udded In the Orlko of Public L,b,auer.
301 Renewer Ouilmng, 480 Cede,, SI, Paul, M—loo s,
12
DOCUMENTATION AND RESOURCES
FOR ADDITIONAL STUDY
Thefollowing can be obtained from your 7. ANNUAL REPORT 1975.76. National
local or regional library. Commission on Libraries and In-
t. Your regional library's annual report. formation Science, US Government
Printing Office, Stock No. 052-003.0324-
2. Your regional library's long range plan. 4.
3. MINNESOTA PUBLIC LIBRARY
TRUSTEES HANDBOOK. Office of
Public Libraries and Interlibrary
f'hnperation, Department of Education,
301 Hanover Building, Sl. Paul, MN
55101, 1977.
4. "Public library Goals," MINNESOTA
LIBRARIES. Autumn. 1976, pp. G7.74.
5. "Minnesota long lunge Plan for
Library Service, 1977," MINNESOTA
LIBRARIES. Winter, 1976.77, pp. 101-
126.
6. "Minnesota Public library Statistics,
1976," MINNESOTA LIBRARIES.
Spring, 1977, pp. 131.157.
8. VyIPROVING STATE AID TO PUBLIC
LIBRARIES. National Commission on
libraries and Information Science, US
Government Printing Office, Stack No.
052.003003752.
9. ALTERNATIVES FOR FINARCING
THE PUBLIC LIBRARY. National
Commission on Libraries and In.
formation Science, 1974, US Government
Printing Office. Stock No. 524140014.
10. "A Strategy for Improving State Fis.
cal Support for Public libraries, Can.
clusions and Recommendations," 111E
PROVING STATE AID TO PUBLIC U.
BRARIES Government Studies and
Systems. Inc.. 3401 Market St., Phila.
delphia, PA 19107, January, 1977.
This publication was pre-
pared by a committee chaired
by Katharine Muff. Principal
committee members were:
Marie Goss
Hazel Helgeson
Mary Kelley
Barbara Namie
Susan Rosenfeld
Milo Schefers
Sandra Shanley
Ann Thomas
Editorial assistance:
Rosemary Booth
Harriett Herb
Judy Rosenblatt
non -League advisors
LEAGUE OF WOMEN VOTERS OF MINNESOTA
555 WABASHA . ST. PAUL, MINNESOTA 55102 PHONE: 10121 224.5445
Protlalod by the League of Women Voters of Minnesota.
Published by the League of Women Votary Education Fund and made possible by grants hom the St. Paul Foundation, the
F it st National Bonk of St. Paul, the Not thwastal n National Bank of St. Paul, the St. Paul Companies, the Dayton Hudson Foundation,
B. Dalton Booksollm, Dayton's Dayton Hudson Propartiea, J. B. Hudson, Tergat Stofes and Teem Elocuonics.
."W..,
COPVAIG14T 1919
ply
Cyy 0, L MATTSON
C,
,cp..,Y it616604
OFFICE OF COUNTY ASSESSOR
WRIGHT COUNTY
BtJrrAt O. MINNESOTA 553x3
Ti LaPm6mx. 403-3000 11<•t 1001
August -29, 1979
J C�
'RU86 BONK }
R,Ur PUtr Co Assts os,
0
Gary Bieber
City Administrator 1r
City of Ronticello
Monticello. Nn. 55362 7
Dear Gary:
'w
In reply to your letter of August 16th, following are tite assessL•d ° v.
values resulting from the 1979 assessment in tit- various district,.•,
you requested.
�JJ _ 5 s p,
V City of Monticello - 538.982,896 3>s 4�2Y r� I-I.7T �•..�,••�•r
Silver Creek - 5. 107,158 ~
i►J� Otsego - 9,474 -408
Monticello Twp. - 8.911,899
The nuclear plant has not as yet been adjusted mud while I Have nulbiul;
official coneernintt this. i would expect the assessed vainc;to 6e
reduced by za6ouL 8 ,5 5o,. -tom+
Ycurrs truly.
8. T„Mat t son
Wright County Assessor °
8L14/sak °
,t1 a.i +•,a.a. ✓: , ♦'r'i-•: t, t^ Ar,�rr'
A'3 rY�31 3.►� ° �
I f} s P 114j r /-r.• T r M-•
;r; -2 5 cr,'t t f
` DIVERSIFIED PIPING INC.
\` fid0a CAMBRIDGE Si nEEr
dpl
ST LOUIS PARK MINNESO.- 15476
BUSINESS PHONE, 920 8891
114 �(,732-S
-73 2c AvS
3.sr1�
(/75s,5.r va/mac
d c� 3 / �•, 9 �,�
f� ,��• vF v
l DIVERSIFIED PIPING INC.
64O4 CA lAOF41 DGE STERE E1
ST LOUIS PA RI., MINMESOTA 55476
BUSINESS PHONE 970 5,891
/f/5 le,
P,W�
5,ip -1
ST
n u.►
m
� ,Y -s-i 7
20 31(,, qui
71, ML a 9 ,
7 V cru
I'
C'i
s'
�f 2-7,1,
� ,Y -s-i 7
20 31(,, qui
71, ML a 9 ,
M
CITY OF MONTICELLO COtM1ISSIONS
FUNCTIONS AND DUTIES
PLANNING COMMISSION
Jim Ridgeway
John Bondhus
Dr. C. D. Bauer
Ed Schaffer
Dick Martie
Loren Klein (ex -officio)
BUSINESS 6 INDUSTRIAL DEV. COMM.
Lowell Schrupp
L1nyA Lund
John Poirier
Marn Flicker
HOUSING 6 REDEVELOPMENT AUTHORITY
Leo Nelson (Chairman) (1-1-83)
Vic Vokaty (1-1-81)
Robert Doty (1-1-82)
George DeMars (1-1-85)
Ken Tvedt (1-1-84)
HISTORICAL SOCIETY
Jiz;::Hgwbst
Marion Jamison
Isabel Holker
r
SENIOR CITIZEN CENTER BOARD
Leo Nelson - President
Barry Stokes - Treasurer
Mario Paterson - Secretary
Sheldon Johnson
Lloyd Lund
Harry Schaffer
Frank Thompson
Ifugh McKinnon
Maria Bruning
Caroline Ellison
Karon Hanson (ox -officio)
OFFICIAL NEWSPAPER
Monticello Times
CITY COUNCIL - 1/14/80
JOINT RECREATION BOARD
City - Ron Peters, Rick Wolfsteller (ex -
School - Russ Martie, Gordon Link officio)
JOINT FIRE BOARD
Fire Dept. - Lee Trunnell
City - Rick Wolfsteller
Township - Gahart Decker
BOARD OF APPEALS - Houainq 6 Building Code
Council with Mayor as Chairperson
COMMUNITY EDUCATION BOARD REPRESENTATIVE
I--- L:.., i rKAa rA oc "11 -YJ 8o
ORDERLY ANNEXATION AREA REPRESENTATIVE
Arve Grimsmo
CIVIL DEFENSE DIRECTOR
Loren Klein
ACTING MAYOR
Philip White
CITY ATTORNEY
Gary Pringle
AUDITORS
Gruys, Johnson F Associates
CONSULTING ENGINEER
Orr-Scholon-Mayoron 6 Associates
CONSULTING PLANNER
Howard Dahlgren 6 Associates
OFFICIAL DEPOSITORTF.S
Wright County State Bank
Security Federal
First Bank of Minneapolis