City Council Agenda Packet 12-08-198041L
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
December 8, 1980 - 7:30 P.M.
Mayor: Arve A. Grimsmo
Council Members: Dan Blonigen, Fran Fair, Ken Maus, Phil White.
Meeting to be taped.
Citizens Comments -
1. Consideration of Non -Intoxicating Malt Liquor License - Pizza Factory.
2. Consideration of Resolution Calling for Sale of General Obligation
Improvement Bqnds of 1981 and General OjIligation Library Bonds of 1981.
Ft's' pe'� i'L� :-M :M (rl"" O.e• aQQ'
3.Consideration of Variance to July 1, 1981 for Hardsurfacing a
1n
� Ztalling Continuo a Concr to Curb Barrier - Monticello Commuter
1 Pnrking Lot.
�4. Consideration of Calling for Public Hearing for the Special
r-� Assessments on the 1980-1 and 1980-2 Improvement Projects.
y 5. 7o sideration of F.mDloying Sean Vncock on a Full Time Basis.
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6. Review of Emergency Plan Relative to Nuclear Power Incident with
Ralph Olmos, Director, Division of Emergency Services.
7. Approval of Bills - December 1980. frr.c
8. Approval of Minutes - Regular Meeting of November 24, 1980. \ Key/ sw!
Unfinished Business -
New Business -
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12/8/80 Agenda
AGENDA SUPPLEMENT
4. 1. Consideration of Non -Intoxicating Malt Liquor License - Pizza Factory.
C
PURPOSE: To consider a request by Updoc, Inc. for a non -intoxicating (3.2
beer) liquor license for an establishment called the Pizza Factory, to be
located in Sam Peraro's complex southeast of the intersection of County
Road 75 and State Highway 25 in Monticello.
For your information the annual license fee for this type of establishment
is $100, and expires June 30th of each year. if this license is approved,
the annual fee will be pro -rated over the remaining months until July 1,
1981.
Thomas Bluth and Brian Dzieweczynaki are the two principal shareholders
in Updoc, Inc.
According to Mr. Bluth, hours for the establishment will be from 4:00 P.M.
to 11:00 P.M. from Sunday thru Thursday, and from 4:00 P.M. til 12:00 A.M.
Fridays and Saturdays.
It should be pointed out that 1 have checked the references listed on the
liquor license application filed by Updoc, Inc., and all the references
received were good.
POSSIBLE ACTION: Consideration of the issuance of a non -intoxicating
on -sale liquor license for Updoc, Inc. for the Pizza Factory.
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Council Agenda - 12/8/80
2. Consideration of Resolution Callin4 For Sale of General Obligation Improve-
ment Bonds of 1980 and General Obligation Library Bonds.
PURPOSE: To consider a resolution calling for the sale of bonds for the
1980-1 Improvement Project which serviced Macarlund Plaza with sewer, water
and storm sewer installations, the 1980-2 Improvement Project which extended
Prairie Road with sewer 6 water and street improvements, and for the Library
Project.
Total construction costs for the 1980-1 and 1980-2 Improvement Project is
estimated at $119,167.50, and along with an estimated indirect cost of
20%, or $23,832.50, the total project cost is estimated to be $143,000.
As you recall, the referendum for the Library was approved in an amount
not to exceed $250,000, with the remaining funds to be provided by reserve
funds built up in the City of Monticello's liquor store fund.
I have talked with King Forness, with Springsted, Inc., our bond consultants,
and he will be sending out the recommendations of hie firm which will
accompany the agenda supplement, and additionally, there will be a resolu-
tion for the Council to consider on this matter either being sent out with
the agenda, or available at Monday night's meeting.
POSSIBLE ACTION: Consideration of adoption of a resolution authorizing
the sale of General Obligation Improvement Bonds for the 1980 improvement
projects, and sale of General Obligation Improvement Bonds for the Library
�+ project.
REFERENCES: Recommendations of Springsted, Inc., and resolution to be
available at Monday night's meeting.
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Council Agenda - 12/8/80
3. Consideration of Variance To July 1, 1981 for Hardsurfac ing and Installing
Continuous Concrete Curb Barrier - Monticello Commuter Parking Lot.
PURPOSE: Except for the above items, the Monticello Commuter Parking Lot is
ready to go. The sign has also been ordered and should be installed the
week of December 8th.
Additionally, notice will be put on commuter parking lot user care to
acquaint them with the new coamuter parking lot and request that they
utilize the same.
A variance is necessary to alloy the City to open up the parking lot
without having the hardsurfacing and continuous concrete curb barrier installed.
Due to the lateness of starting this project, it was impossible to have these
items completed for utilization during the winter of 1980/81.
POSSIBLE ACTION: Consideration of variance to allow the Monticello
Commuter Parking Lot to open up and granting a variance for the hard -
surfacing and concrete curb barrier requirements until July 1, 1981.
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Council Agenda - 12/8/80
4. Consideration of Calling for Public Hearing for the Special Assessments on
the 1980-1 and 1980-2 Improvement Projects.
PURPOSE: The 1980-1 Improvement Project, serving Macarlund Plaza, and the
1980-2 Improvement Project, extending Prairie Road, is now almost complete.
As a result of this, the City Council should consider calling for a
hearing to consider the assessments on this matter.
It appears at this time that the assessments will very closely approximate
the original estimates given. Our engineers will be preparing the final
assessment rolls, and suggested date of the hearing will be January 26, 1981.
POSSIBLE ACTION: Consideration of calling for public hearing to consider
the adoption of the assessments at the January 26, 1981 City Council
meeting.
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Council Agenda - 12(8/80
4 5. Consideration of Employing Sean Hancock on a Full Time Basis,
I
PURPOSE: To consider the employment of Sean Hancock, who is currently
working with the City of Monticello in its Wastewater Treatment Plant
on a full time basis. Currently, Sean's salary is being funded through
the CETA program, which expires December 19, 1980.
Sean started with the City on February 19, 1980, and during the time
he has worked with the Public Works Department, he has done a good
job. For some further background on this item, I did have John Simola
prepare some background information, which is enclosed in a memorandum.
POSSIBLE ACTION: Consideration of hiring Sean Hancock on a full time
basis to be employed with the City of Monticello's Sewer d Watcr Dept.
REFERENCES: Memo from John Simola enclosed. + L
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Council Agenda - 12/8/80
6. Review of Emergency Plan Relative to Nuclear Power Incident with Raloh
Olmos, Director, Division of Emergency Services.
PURPOSE: Mr. Ralph Olmos has requested an opportunity to meet with
the City Council to review the emergency plan specifically as it refers to
handling accidents at nuclear power plants.
As you may well be aware, there is a test drill to be conducted on
December 17, 1980, and additionally, a full exercise to be conducted on
January 7, 1981, relative to the Civil Defense Emergency Plan for the
Monticello Nuclear Plant.
Mr. Olmos will be at Monday night's meeting to review these two exercises
with the City Council, along with the overall planning for Civil Defense.
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KEMORANDUM
TO: Mayor 6 Council Members
FROM: John Simola, Public Works Dir.
DATE: December 3, 1980
SUBJECT: Consideration of Placing Sean Hancock on Full Time Emplovtnent
with Monticello's Sewer 6 Water Department
With the new disposal plant under construction, it is time to consider
placing Sean Hancock on full time employment with the Water 6 Sewer
Department. Sean is currently working for us under an on-the-job
training program through CF.1'A. Ilia contract expires December 19, 1980.
Sean is a graduate of the U Of 8 Duluth in Biology and Chemistry, and
is familiar With many aspects of water and wastewater treatment. 141ile
the permanent position that Sean will fill (Chemist/Chemist-Operator) has
not, as of yet, been created, his background has been of additional benefit
to us in the past year in dealing with the local farmers about sludge and
various sampling techniques at the Wastewater Treatment Plant.
As the Plant nears the SD - 75% completion level, Sean's position with
the City will become more evident, and his actual job descrill ionwill
be drafted. There is some concern that the position of Chemist/Chcntist-
operator may require home add itional compensation above the union contrae t;
however, this can be discuase d when the full details of the job description
are known.
JES/nn
S
1980 - GENERAL FUND - DECEMBER
AMOUNT
MN. State Treasurer - PERA W/H
1055.19
Corrow Sanitation - Contract
3450.00
Wright County Sheriff - Contract payment
6378.66
Viking Pipe Service - Add. payment on sewer cleanirg
1633.39
Gwen Bateman - Animal Imp. expense
121.00
U. of M11. - Reg. fee for sewer seminar
70.00
Comm. of Revenue - SWT
1304.10
Robert s Clara Dowling - option on property - Lib.
69500.00
James Preusse - Cleaning City Hall
180.00
Arve Grimsmo - Mayor salary
125.00
Dan Blonigen - Council salary
100.00
Mrs. Fran Fair - Council salary
100.00
Ken Maus - Council salary
100.00
Dr. Phil white - Council salary
100.00
YMCA of MPLS. - Contract payment on Outreach Prog.
208.33
U. S. Postmaster - Postage
228.00
Wright County Statu Bank - Investments
350000.00
Gwen Bateman - Animal Imp. expense
362.70
Wright County State Bank - FWT
3325.80
National Fire Protection Assoc. - Hand book - Elec',.
18.97
Wright County Auditor - 5 police fines for Now.
1291.75
North Star Chapter, I.C.B.O. - Membership dues - L.
10.00
Gary Wieber - Misc. mileage - Oct. 6 Nov.
41.20
Pyle's Backhoe- Sewer line repair t digging
1060.00
Rick wolfsteller - Misc. mileage
33.43
Our Own Hardware. - Bulbs, gloves, washer fluid, ct-�.
126.31
Central McGowan, Inc. - Cyl. rental
2.48
Independent Lumber - Insulation 6 Sakrite mix
122.10
Harry's Auto Supply - Shop supplies or tools
142.14
Coast to Coast - Point, gas can 6 spout
17.97
Figs It Shop - Battery 6 meter - St. Dept.
41.14
Foster's Ins. Agency - Prem. an antique fire trucks
93.50
John Simola - Mileage
30.30
Olson's Electric - Commuter parking lot wiring
4505.57
Veit R Co. - Commuter parking lot exc. 5 Class 5
11289.20
Monticello Office Products - Office supplies
96.62
Carlson Welding - Welding, bolts, coupling
22.00
Monticello Printing - Meter reading cards
15.00
Equitable Life Assurance Society - Ins. premiums
40.00
OSM - Eng. fees Step III Treatment Plant
36779.76
Feed Rite Controls - Testing
47.50
Curtis Industries - Plugs s 3 cans prokleen
27.28
Gould Bros. - Parts for 74 Van
4.13
Monticello Fire Dept. - Payroll
463.00
Contra Soto - Plastic for salt/sand pilo
84.00
Coast to Coast - Nails, keys, press. washer parts,
18.66
Pateo Company - Four grader blades
251.43
O K Hardware - Misc, nuts 6 bolts, coffee maker
25.28
N. S. Power - Utilltica
3364.53
<-
GENERAL FUND
AMOUNT
CHECK NO.
B J's Discount
Market - Dog food, coffee
24.02
13789
Feed Rite Controls
- Feed rite q5, alum sulfate,
oic. 1831.18
13790
Barsness Drug
- Film
7.78
13791
Gordon Link -
Gasoline for Mtce. Dept.
1644.30
13792
Moon Motors -
Stihl chain saw
450.00
13793
Payroll for November
17649 .12
DECEMBER TOTAL DISBURSEMENTS $520,054.92
14.
El
LIQUOR FUND
DECEMBER - 1980
AMOUNT
CHECK
NO.
Minnesota State Treasurer - PERA
$ 117.51
9492
Ed. Phillips b Sons - Liquor 6 Wine
5,143.71
9493
Twin City Wine - Wine
878.27
9494
Griggs, Cooper 6 Co. - Liquor 6 Wine
1,490.75
9495
Old Peoria Co. - Wine
373.78
9496
Commissioner of Revenue - State Withholding
172.40
9497
Commissioner of Revenue - Sales Tax 1
2,487.96
9498
Wright County State Bank -Federal Withholding
433.60
9499
Thorpe Distributing Co. - Beer
2,492.50
9500
Grosslein Beverage Co. - Beer, Misc. Mdse Store Exp.
10,051.45
9501
Viking Coca Cola - Misc. Mdse.
509.85
9502
Day Distributing Co. - Beer d Misc. Mdse.
151.26
9503
Old Dutch Foods - Misc. Mdse.
90.27
9504
Dahlheimer Distributing - Beer, Misc. Mdse.
5,566.53
9505
Jude Candy 6 Tobacco - Misc. Mdse., Store Exp.
368.28
9506
Seven-Up Bottling - Misc. Mdse.
351.60
9507
A. J. Ogle - Beer
424.20
9508
Granite City Cash Register - Store Exp.
54,96
9509
Dick BeverageCo. - Beer 6 Store Exp.
2,105.45
9510
Twin City Wine - Wine
1,281.35
9511
Griggs, Cooper 6 Co. - Liquor
1,489.96
9512
Monticello Office Products - Store Exp.
25.13
9513
Yonak Sanitation - Store Exp.
orthern States Power - Store Exp.
40.00
497.87
9514
9515
Midwest Wine Co. - Wine
891.00
9516
Payroll - November 1980
2,967.06
TOTAL
$ 40,456.70
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MONTICMLO YOtTR HOCHIY ASSOCTATIOV
December 1, 1980
Mayor Prve Grimsmo
%r. Gary 'dieber
Monticello City Council Members
r:onticello City Hall
,r;onticello, Ainnesota 55352
Dear City of Monticello Representatives:
This letter is to thank you sincerely for the improve-
ments you have made at the Fourth Street skating rinks.
The sand to fill and level the hockey rink was delivered
exactly on time so that we could spread and level' it out.
The landscaping that was done around the perimeter not only
makes the rank look nice, it will be a ,rept asset for
flooding.
rho improvement in the lighting of the figure skating
rink will be appreciated by axnny. and the hand rails
into the warming house is an excellent safety feature
for everyonot
Thank ,you so much from all or us. too sincerely nporocinto
your cooperation.
Very sincerely
Acnticello Youth Hockey
Board of Directors }
Karen Cnnen, Secretary
TO: Mayor and City Council
FROM: Gary Wieber, City Administrator
SUBJECT: Salary Meeting - Tuesday, December 2, 1980 - 7 P. M.
Purpose of this meeting is to review and set salaries for non-union em-
ployees for 1981.
Similar to last year's meeting, each employee is scheduled for a 15 to 20
minute session and the schedule is as follows:
7:10 P. M. Karen Hanson
7:30 P. M. Walter Mack
7:50 P. M. Roger Mack
8:10 P. M. John Simola
8:30 P. M. Rick 'rtolfsteller
8:50 P. M. Loren Klein
9:10 P. M. Mark Irmiter
9:30 P. M. Gary Wieber
Listed below is the salary history or each employee to be interviewed and the
recommendation of the City Administrator. In the case of Walt Mack and Roger
Mack, the recommendation is that of the Public Works Director and City Administrator.
Recommended
EMPLOYEE 1975 1976 1977 1978 1979 1980 1981
Karen Hanson $ 400.00 5 430.00 $ 450.00 $ 475.00 5 550.00 $ 725.005 825.00
Walter Mack 887.40 936.00 1,016.66 1,150.00 1,250.00 1,412.50 ~ 1,600.00
• Roger Mack 1,250.00 1,437.50 1,625.00
Mark Irmiter 1,000.00 11100.00 1,232.00 1,416.66 1,666.67 1,883.33
Wren Klein 11050.00 11185.00 11500.00 1,625.00
John Simola 1,500.00 1,785.00 2,018.75
Rick Wolfateller 750.00 825.00 1,000.00 1,120.00 1,291.66 1,542.00 1,750.00
Gary Wieber 1,500.00 1,625.00 1,791.66 1,958.33 2,250.00 2,500.00
Theme recommendations were based on the following factors:
A. Present salary.
B. Competitive salarias of similar postions within city government.
C. Performance.
D. Cost of living. (According to the Dept. of Labor, the CPI index increased
from 221.5 to 250.6 in the Twin City area in the last year or an increase
of 13.13%).
It would seem that ono way to proceed is to allow the employee and supervisor to
give a brief review of the performance and salary raquesta prior to council de-
liberation.
• On hourly scale prior to 1979.
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Z
As you may recall, last year we established a schedule which follows, for
administrative clerical personnel.
Top Rate 1000
900
809
Range Hours
$5. 30 - $5.60 hour Over 4160 (Equivalent
to 2 years full time)
$4. 77 - $5.04 hour 2080-4160 (Between 1-2
years)
$4- 24 - $4.48 hour 0 - 2080 hours ( Loss than
one year)
I would recommend the schedule be adopted as follows for 1981:
Top Bate 1009
909
809
a
0
Range
$6 _ 00 - $6.30
$5 .40 - $5.67
$4 _e0 — $5.04
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CITY OF MONTICELLO
SPECIFICATIONS q
ONE (1) NEW 1981 MODEL, 27,500 GVW TRUCK CAB 6 CHASSIS I{,
1. INVITATION FOR BIDS [4,rl
Sealed bids will be received by the City of Monticello until 2:00 O'clock
P.M., January '- , 1981, for furnishing and delivery of:
One (1) new 1981 model 27,500 gvw truck cab 6 chassis -
2. INTENT OF CONTRACT
Furnish and deliver to the City of Monticello one (1) new 1981 model
27,500 gvw truck cab b chassis, meeting or exceeding the specifications
of this proposal. Only truck models in current production will be con-
sidered in the award.
3. BID BOND
All proposals must be accompanied by a certified check or bidders bond
made payable to the City of Monticello for 5% of the amount of the
proposal, said surety to be forfeited to the City if Biddcr ib awarded
a contract and fails to fulfill the same.
4. SPECIFICATIONS
IL Unit bid shall be a new, currently advertised standard production model
with all the latest changes and features.
A. GENERAL
'these specifications contemplate the furnishing and delivery of the
above truck cab 6 chsssia. The truck shall be bid as it complete unit
Lis specified. 'rhe unit shall be supplied with all the ituma required
by Federal, State and City Laws governing such equipment. If the
Bidder cannot meet specific requirements of this specification, any
deviations must be submitted in writing With the bid.
B. TRUCK
1981 medium duty, single axle, truck cab and chnasis, 6 minimum
27,500 gvw conventional cab with non -tilt front end,cab to axle
dimension to be 84 inches.
C. ENGINE
V8, 4 cycle gasoline fueled engine. Min: 365 cubic inches,
Min. 185 horsepower at 3,80U rpm and min. 305 ft. pounds of
torque at 2,400 rpms, high energy ignition system.
D. FUEL TANKS
Dual, rectnngular, 50 gallon each, step furl tanks with gauges,
and electric one switch switching.
E. . EXHAUST
�-1 Dual horizontal exhaust.
I F. TRANSMISSIO14
V:
Clark 5 speed manual transmission with 390 ft lbs torque capacity.
C. CLUTCH
Heavy duty 13" twin disk.
It. REAR AXLE
Eaton 19,500 lb. capacity 2 speed rear dxle,
1. REAR SUSPENSION
23,000 lb. capacity With multileaf auxiliary rear springs.
J. FRONT AXLE
9,000 lb. capacity, full integral power steering.
A. FRONT SUSPENSION
12,000 ]b. capacity.
L. FRAME
Reinforced flame.
M. PTO
Provision for crank shalt drive through radiator including surge
Lank and engine ail cooler and crank shaft adapter.
N. WHEELS
Cast spoke, 70 x 7.5-50.
0. SPARC: WHEEL,
Cost spare wheel 20 x 7.5-50.
1'. SEATS
Driver's: Bostrom Viking T bar muchanirnI air xp,�naion neat.
Passenger 'a: Bostrom Vikiug compauiun uuu-suspenuiun oral.
Q. CAB
Tintud windshield, custom interior with cold climatt: package, (e)Ltrn
insulation high out put heater, defroster avid blower), rust proofed,
Q hand veneer locking throttle, cigarcttu lighter, driver 6 passenger
sun visors, dual 6" x 16" S. S. mirrors and bracketa, grab handles,
full gauges including tacltomr.ter and hour meter. Also, low oil
pressure and high water temperature lights and alarm, electric wind-
shiuld wipers, 2 speed with washers.
80 amp.
X . MISC.
Front and rear tow hook:; frame mounted, dual electric horns,
extra leaf front and rear springs to suppurL snow wing weight,
dual mud flaps.
Y FINISH
Exterior and inLurior to be baked on 0mnha orange acrylic enamel
with black aCaLS and trim, black fuel tanks, (rasa: and wheelo.
7_. LIGHTS
All standard lights, including turn signals, emergency flashers,
back up lighto, all mer.ting SAI' Clasa A otandardn.
AA. SERVICE
The Bidder shall include in his proposal the locatiun of service
and a liat of warranted items and eonditionn of warranty. lie
ahnll also enclose is brochure allowing the truck mudel bid.
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R.
BRAKES
Full air, AC spark plug wheel lock equipment or equal, min.
15" x 3", 190 sq. in. front brake and min. 161," x 6", 385
sq. in. rear brake, air actuated spring loaded parking brake,
min. 13 cubic feet belt driven, air compressor with air
pressure gauge and low pressure warning buzzer.
S.
COOLING SYSTEM
Hcavy duty cuuling package with antifreeze proLeCtion to -40" F.
T.
TIRES
Front 2 - 10:00 x 20 14 ply - reg. tread.
Rear 4 - 10:00 x 20 14 plv - mud and snow.
Spare 1 - 10:00 x 20 14 ply - reg. tread.
U.
BATTERY
12 volt single, 540 amp cold start at OOF. 135 minutes reserve at
800 F. Scaled, no maintenance, 60 month warranty battery.
V.
AIR CLEANER
Heavy duty dry type with restriction indicator.
W.
ALTERNATOR
80 amp.
X . MISC.
Front and rear tow hook:; frame mounted, dual electric horns,
extra leaf front and rear springs to suppurL snow wing weight,
dual mud flaps.
Y FINISH
Exterior and inLurior to be baked on 0mnha orange acrylic enamel
with black aCaLS and trim, black fuel tanks, (rasa: and wheelo.
7_. LIGHTS
All standard lights, including turn signals, emergency flashers,
back up lighto, all mer.ting SAI' Clasa A otandardn.
AA. SERVICE
The Bidder shall include in his proposal the locatiun of service
and a liat of warranted items and eonditionn of warranty. lie
ahnll also enclose is brochure allowing the truck mudel bid.
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5. DID AWARD
Award will be made by the contract executed by the City of Monticello.
Right is reserved to reject any or all bids i1 in the best interest
of the City. Rids may not be withdrawn after the opening of the
bids and shall be subject to acceptance by the owner for a period
of 70 calendar days from the opening thereof.
6 WARRANTY
The successful bidder shall furnish manufactures standard new
warranty and shall prumptly replace or repair defective material,
parts, workmanship and/or inadequate design at no cost to the
purchaser.
). DELIVERY POINTS
Bidders shall quote delivered price. The vehicle called for hereunder
shall be delivered to the City of Monticello.
B. DELIVERY DATES
Bidders shall indicate on the attached proposal form the number of
calendar days after receipt of order by which time the truck can be
prepped, checked and delivered to the owner.
9. INSTRUCTION TO BIDDERS
A. Allbids must be written in ink or typed.
B. A11 bid envelopes must bear the inscription "Bid for Truck,"
as well as the name and address of the bidder.
C. The bid must be accompanied by a curtified check or bid bond,
payable to the City of Monticello, in the amount of 5% of` the bid.
D. The bid envelopes shall be addressed to the City of Monti-
cello,
250 East Broadway, Monticello, MN. 55362.
10. MANUFACTURER'S SPECIFICATIUNS
A completu set of manufacturer's specifications and illustrated
descriptions shall be furnished, in duplicate, With cath bid .
11. AWARD
Award of contract by the City will be based upon, but not neeeaaurily
limited to the factors of:
A. price; (b) delivery date; (c) parts and service; (d) analysis
and comparison of specification details.
12. TRADE. -IN
There shall be no trade-ins.
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13.. LIQUIDATED DAMAGES
Time of delivery is an essential and critical provision of these
specifications. if the successful bidder fails to deliver Lite
item pursuant to the delivery schedule, the bidder indicates on the
attached Proposal Form, the purchasers shall have the right to
deduct from any money or monies due or coming due to the successful
bidder, as liquidated damages, the sum of $2.00 per day for each
day delivery is postponed beyond Lite maximum delivery date as indicated
on the attached Proposal Form, except for delays caused by Acts of Cod
or other conditions beyond the control of the bidder. Any sums so
deducted are not to be construed in any sense a penalty, but rather
liquidated damages sustained by masons of extra costs incurred by
the purchasers.
14. MANUALS
One set of parts manual and one SCL of service manual are to be provided
to each purchaser for each different model delivered to that purchaser.
15. PROPOSAL AND BID ACCEPTANCE
The Proposal Form will be furnished by Lite City and must b,. submitted
in duplicate.
G. AUTHORIZED OR FRANCIIISED DISTRIBUTOR
Any successful bidder of a franchised item or of an item sold through
an authorized distributorship program shall, upon request of the. City,
present evidence of the franchise relationship or factory authorized
�'- distributorship. The City reserves the right to reject Lite bid if
the bidder fails to provide the requested evidence.
17. EXECUTION OF CONTRACT
The successful bidders may be required to execute a contract and will
be requited to furnish a performance bund in Lite full contract price,
conditioned an required by law, with sureties satinfactory Lite the City.
Id. EXCISE TAXES
lnntrumentalities of the State of Minnesota arc nut subject to Federal
Excise Taxes. Individual exemption certificates will be furnished
on request if neodcd by the Contractor to reclaim fur himself, such charge::.
19. MINNESOTA STATE SALES TAX EXI.MPTION
InaLrUmanLalitiCn of Lite State of Minnesota are not subject to the
State of Minnesota Sales Tax. Pursuant to Minnesota Laws of 1967,
Extl'a Session, Chapter 32, Article XIII, Section 25 (which deals with
exemptions), Subd. 1, Para. (J) provides specific exemptions from
Loxes imponed by Article Xlll as follows: "Thr. grans receipts from
all sales of tangible personal property to, and all storage, use or
consumption of such property by, the United States and its aguncics
and instrumentalities or thu State of Minnesota and its agencies,
instrumentalities and political subdivision."
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20. COLLUSION OF BIDDERS
Collusion between bidders is cause for rejection of all bids of
bidders thus involved.
21. GUARANTEE
The successful bidders furtlier agree to guarantee all mate rials and
parts bid and supplied al;ainst inferiority as to speei ficaLiuns,
such guaralilue to be uncondicional. Fai!ure or—i-lect of the City
to require compliance with any term or condition of the contract
or specifications shall not be deemed a waiver of such term or condition.
22. LEGAL RIGHT OF MATERIAL
'rhe successful bidders hereby guarantee Lhat they will have full legal
right of material delivered under this agreement, and agree to pay
all rents and royalties of every description on any and till patents
or patent rights covering said material, or covering any process or
machinery used in its construction and agree to indemnify and save
the City entirely harmless from any and all claims, demands, damages,
actions, or causes of action, arising, or to arise, against said City
by reason of the construction or delivery of said material or the
use of any prucuss, machinery or material in the construction of the
same
23. SERVLCE FACILITIES
Because the maintenance of this equipment in good operating rendition
Without protracted time out for repairs it; critical, repair parts
and service must be adequate and readily available. Thr bidder will
certify that he maintains an adequate stock of parts and employs qualified
servicemen available un short notice. The bidder shall utnte in his
proposal the location of tlrc acrvice shop and parts depot.
24. PAYMI.NT
The City of Monticello agrees to pay within 30 days ailar delivery,
the bid price for the. item.
25. EXCEPTIONS
Ilidder sliall list any exceptions to these specifications.
-h-
t
COMPLIANCE: The bidder proposes to furnish the truck cab and chassis
in full compliance with these specifications except
as follows:
Signed
Dace
N
P R O P O S A L
(TO RE OPENED MONDAY, JANUARY 2, 1981, at 2:00 P. M.
PROPOSAL OF
ADDRESS
TELEPHONE
for the furnishing and delivery of I Truck to the City of Monticello,
in accordance with the attached specifications.
DESCRIPTION TOTAL PRICE.
27,500 GVW Truck, Cab and Chassis $
SLatC thenumber of calendar days
after receipt of order by which
time truck shall be delivered Calendar Days
Include certified check or bid bond, payable to the City of
Monticello, in the amount of 5% of the bid amount.
PROPOSAL MUST BE SUO111111EO IN TRIPLICATE UN THIS FORM ONLY
STATE YOUR FIItM'S
FULL LEGAL NAME
('1'hiss information is necessary for preparation of contract
forma if award is made to your firm).
S ICNA'rUKE
INCORPORATED
IN STATE OF
-8-
1 COUNCIL UPDATE
December 8, 1980 Meeting,,
MEETING WITH GARY PRINGLE REGARDING HIS FUTURE AS THE CITY ATTORNEY FOR
MONT ICELLO.
On November 26, 1980, Mayor Arve Grimsmo, and 1, met with Gary Pringle
regarding various matters that Gary Pringle is working on, and additionally,
getting more expeditious results from his office.
Of immediate concern was the former Monticello Ford Building, and Gary
Pringle did have the necessary paperwork drawn up and all the Council
Members, as the Board of Appeals, have signed the necessary documents
requiring Mr. Flake to take the necessary action or appeal to District
Court.
As to the issue of expeditiously completing the legal matters involving
the City, Gary Pringle agreed to a monthly meeting between the City
Administrator and the City Attorney at 9:00 A.M. on the morning of the
Council's second meeting of the month. In this fashion, the City
Administrator could review with the City Attorney his progress on the
various issues that Gary Pringle is working on prior to the Council
meeting itself. Additionally, Gary Pringle indicated he is very interested
in being retained as the City Attorney for Monticello. At this time, 1,
as City Administrator, would be recommending that the City retain Gary
Pringle as City Attorney for 1981, since I do feel he is competent and
tins a good handle on the City's various legal issues. Additionally, the
monthly meeting with the City Attorney will allow me to keep in better touch
with the progress that Gary tins made on the various matters. Should the
City Council appoint Gary Pringle as City Attorney for 1981, 1 will keep
the Council abreast if any situation develops as to whether the City should
consider making any changes in the future in its City Attorney.
BANNERS RANGING OVER THE PUBLIC RIGHT-OF-WAY
Recently, I woo requested by the City Council to seek legal advice from our
City Attorney as to whether the City might consider the possibility of con-
structing a device to hang banners over Broadway to allow various organiza-
tions to use this facility. In this manner, some of the problems that may
have occurred in the post relative to maintenance and repair to the banners
could be resolved,
in talking to Gary Pringle, it was decided at this time that the beat way
to proceed was to use a permit which is already covered in the Ordinance
which requires any organization or individual to hang a banner to fill out
a permit. This permit, like any other sign, can be approved by the zoning
administrator unless a variance is being sought from rhe conditions within
the ordinance itself. The permit would be so structured that the individual
or organization must sign a statement that the applicant is responsible for
�j maintenance and repair of the banner. Additionally, a permit fee will be
1� charged, and if it is necessary for the City of Monticello to maintain,
repair or remove the banner, this will be an additional expense to the
applicant. it should be pointed out these conditions are so stated and agreed
to prior to the issuance of a permit.
Council Update
Decei ber o , 1990
Page 42 V
Gary Pringle felt this Was a better way to handle this matter since the
City of Monticello, although already liable,by issuing a permit, for
any possible damage done by o banner , would be more liable if they in
fact constructed the device to hang such a banner.
CW/na
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
November 24, 1980 - 7:50 P.M.
WAL
Members Present: Arve Grimsmo, Dan Illunigen, Fran Fair, Ken Maus, Phil White.
Members Absent: None
1. Consideration of Conditional Use Permit and Variances for the Rivercrest
Christian School.
The Rivercrest Christian School requested a conditional use permit to allow
a residence to be used as educational classrooms, and requested variances
from the sideyard Setback provisions along with variances from the City's
ordinance requiring parking lots to be hardsurfaced with a continuous con-
crete curb barrier.
The Rivercrest Christian School, knowing they needed more room to expand their
educational classrooms, chose to expand into a house to the west of the Assembly
of Cod Church, which they already owned. They apparently did not know that
the School's expansion would require a conditional use permit until it was
brought to their attention, and thus they applied for the conditional use.
The following comments were heard from area residents in regards to the
Christian School expansion:
Mrs. Albert Hedtke - felt that the school should have known that City
approval was required for any expansion, and also indicated that the School
yards have not been kept up and are messy.
Mr. Gene Putnam - felt that this addition to the School was not a good idea
because of its location and difficulty for expansion. In addition, Mr. Putnam
raised the question - what if the St. Peter's Lutheran Church started a school
also, both schools would be located within a block or to of ouch other, which
would not be a good idea.
Mrs. Alice Klatt - also opposed the expansion of the School on the growwls
that the school children are sometimes playing in the street and in the
neighborhood yards on private property, and felt that better security,
patroling, and supervision should cake place.
Mr. Everett, Principal of the Rivercrest Christian School, indicated that
more attempts will be made to have proper supervisiun of the children at
the playgrounds, etc., and that a crossing patrol will be established fur
safety in croasing streets in the early part of December.
�1!
g
Council Ilinutes - 11/24/80
Loren Klein, Building Inspector, indicated that the State Fire Marshall
had reviewed the building for fire safety, and rucornmended that heat detectors
be placed in the basement area, connected to the upstairs heat detector, along
with fireproof drywall be placed on the ceiling in the basement.
As to not cause a hardship for the School, motion was made by Phil White,
seconded by Ken Maus and unanimously carried to approve the conditional
use permit and variances requested until June 1, 1981, contingent upon the
Fire Marshall's recommendations being completed.
2. Consideration of a Conditional Use Permit Request - First Baptist Church of
Monticello.
The First Baptist Church of Monticello requested a conditional use permit
to place a mobile home structure on their property that would house class-
room facilities for Sunday School and bible instruction.
Reverend Ons indica[ ed to the Council that the building would be a mobile
home of 12' x 60' with no bathrooms, and would be used one hour a week on
Sundays for Sunday School instruction. Rev. Ons indicated that it was
the Church's intent to hopefully start a new church facility and classroom
facility on their present site during the spring of 1981, but as a temporary
measure, requested the conditional use permit to allow the mobile home in
the meantime.
Although the additional structure (mobile home) would not meet the uniform
building code as such, it was the opinion of the building inspector that
the home could meet fire codes, etc. with minor alterations.
Rev. Oas also asked for an extension on their original conditional use
permit for their existing church facility for an additional two years.
Their present church is a split entry hump that was built four years ago
at which time a four-year conditional use permit was granted. The intent
of the church at thew time a new church facility will be built is to sell
the split entry home. to a private party.
Motion was made by Fran Fair, seconded by Phil White And unanimously carried
to approve the mobile home structure on a temporary one-year basis for
classroom facilities for the First Baptist Church, and to extend the condi-
tional use permit for the present church building for an additional two years,
or until a new church is built.
- 2
Council Minutes - 11/24/80
3. Consideration of Rezoning Lots - Riverwood Estates.
As part of a subdivision plat presented by Floyd Kruse, known as Riverwood
Estates, some of the proposed residential lots had the zoning line inter-
secting the lots, thus creating portions as B-3 with the remainder as R-1.
Mr. Kruse requested that Lots 4, 6 b 7, Block 1, Riverwood Estates, be
rezoned from B-3 (highway business) to R-1 (single family residential),
as the intended use of the lots would be for residential use. Lots 1, 2 6 3,
Block 1, would remain commercial zoning, as they front along County Road 75
and one of the lots is now used for Dino's restaurant, a commercial business.
Motion was made by Ken Maus, seconded by Phil White and unanimously
carried to rezone Lots 4, 6 b 7 along with all of Lots 5 6 8, Block 1,
Riverwood Estates, to R-1 (single family residential). (See Zoning
ordinance Amendment 1980 989).
4. Consideration of Additional Compensation for Viking Pipe Service for
Sanitary Sewer Cleaning on River Street from New Street to the Wastewater
Treatment Plant.
Viking Pipe Service Company recently completed a sewer cleaning project along
East River Street from New Street to the Wastewater Treatment Plant along
with televising Lite sewer line. Quotations were received from two firms,
with Viking Pipe Service being the low quote with a maximum coat not to exceed
$5,223.23. To a certain extent, these quotations were based on the beat
estimate the City Public Works Director had at the time in terms of the
amount of debris, etc, that would probably be located in the sewer line.
Once Viking Pipe Service started the cleaning project, they encountered
a large amount of debris in the line such as chunks of asphalt joint
material, along with rocks and sand. This extra debris removal took more
time than Viking Pipe originally estimated, thus Viking Pipe Service incurr(:d
additional expenses, amounting to $3,266.77 in order to complete the project.
Viking Pipe Service requested that the City consider payment for all or a
portion of the $3,266 over -run as this segment of pipe had a very heavy
amount of debris and because of the saga in the sewer line.
It was the opinion of the Public Works Director that the City did rccoive
extra benefit for the services performed by Viking Pipe Service, and he
recommended that additional compensation be paid.
Although a quote was received for Lite entire sewer cleaning job with sit
amount not to exceed, a motion was made by Phil White, seconded by Fran
Fair to pay one -hall (11) of the $3,266.77 over -run as it wa■ felt the City
did receive extra benufit. Voting in favor: Fran Fair, Phil White, Arve
Crimsmo, Ken Maus. opposed: Uan Blonigen.
- 3 -
9
r
Council Minutes - 11/24/80
5. Consideration of Sale of Sludge Truck to Paul A. Laurence Company.
04
The general contractor on the Wastewater Treatment Plant upgrading,
Paul A. Laurence Company, will be responsible for all sludge disposal at
the time of construction.
As part of the Wastewater Treatment Plant grant, the City of Monticello
will be receiving two new sludge trucks in the future, and it was recommended
by the Public Works Director that the present '62 International sludge truck
be sold to Paul A. Laurence Company for $3,500, plus a concrete apron in
front of the new maintenance shed.
Motion was made by Ken Maus, seconded by Dan Blonigen and unanimously carried
to approve selling the '62 Int ernation3l sludge truck to Paul A. Laurence
Company for $3,500 plus the installation of a new concrete apron at the
new pole building at the Wastewater Treatment Plant.
6. Consideration of Ordering the Preparation of Plans and Soecifieations
and Salvage Method - Oakwood School.
Recently, an inventory list has been made up of the salvageable items
in the Oakwood School building, that could possibly be saved prior to the
demolition and removal of the School.
The Council discussed whether it would be coat -effective for tile City _\
personnel to try and salvage many of these items prior to bidding of the .t�J
building for demolition, or whether just a few of the basic items that
are needed by the City should be removed and let the contractor have all
other items in the building. it was noted that although some items such
as windows, etc, may have some value, it was the consensus of the Council
that it would probably cost more to have these items removed than what they
could be sold for.
in discussions with the contractor who removed part of the old school
building in Buffalo, Minnesota, it was determined that the City could
save money on the demolition costa if they could locate a suitable site
locally for dumping the debris, such as the bricks, etc. This would help
keep the cost down, as a large part of the demolition costs would be
hauling the debris to a dump site, rte.
motion was made by Phil White, seconded by Fran Fair and unanimously carried
to have the Public Works Director, John Simola, and Lite City buginecr, John
Radalieh, work together on preparing some simple specifications for the
demolition of Lite Oakwood School Building. The Public Works Director
would be doing the preliminary specification work with the CityLnuineer to
review.
Once the plans and specifications for the demolition are approved by the
Council, both the Oakwood School Building and the Dowling house at the
library site would be put on separate bids for sale or removal.
J
Council Minutes - 11/24/80
1. Consideration of Appointing a Person or Persons to Serve on the Rcig onal
Hazardous Waste Criteria and Siting Committee.
The City of Monticello received notice from Lite Minnesota Waste Management
Board noting that all cities in the State have been identified as possible
search areae for a hazardous waste disposal facility.
In order to provide local input into a possible site selection or criteria
used in selecting a future site, the Waste Management Board recommended
that the City appoint a representative to attend any public hearings held
on the matter.
Motion was made by Fran Fair, seconded by Phil White and unanimously carried
to appoint John Simolo, Public Works Director, and Dan Blonigen, Councilman,
as the City's representatives to attend any meetings in regards to harardous
waste disposal sites.
8. Approval of Bills - November 1980.
Motion was made by Fran Fair, seconded by Ken Maus and unanimously carried
to approve the bills for the month of November, as presented. (See
Exhibit 11/24/80 Ul).
9. Approval of Minutes.
Motion was made by Dan Blonigen, seconded by Phil White and unanimously
carried to approve Lite regular council meeting minutes of tlavember 10, 1980
as presented.
10. Discussion on Additional Work on Commuter Parking Lot.
Public Works Director, John Simolo, requested that Lite Council consider
installing up to 100 tons of additional Class 5 gravel at the Commuter parking
lot un 1-94 6 Highway 25, in an cffurt to squaru off Lite commuter lot.
In addition, this extra work would provide for better drainage on the vice.
Motion was made by Dan Blonigen, seconded by Ken Maus and unanimously
carried to authorize the Public Works Department to purchase up to
an additional 100 tons of Class 5 gravel to be inutnlled at $5.60 per ton.
Meeting adjourned.
Nick Wnlfste Icr
Assistant Administrator
RW/ns
- 5 -
t-
CITYOF MONTICELLO
1981 BUDGET
11
C
U
1981 BUDGET
Assesaed Valuation $40,194,479 $41,883,008
I
1979 Levy
1980 Levy
Collectible 1980
Collectible
1981
Amount
Mills
Amount
Mills
reneral
$157,315
3.914
5 211,815
5.057
Street
143,075
3.560
177,975
4.249
Tree
2,150
.054
0
0
Park
31,400
.783
40,500
.967
C. 0. Revolving
115,300
2.069
119,955
2.BG4
Orderly Annex. Area
1,295
.032
750
.018
Fire
17,410
.433
24,380
.502
Bonds
429,406
10.682
471,978
11.270
$897,431
22.327
$1,047,353
25.007
Assesaed Valuation $40,194,479 $41,883,008
I
t -
EXAMPLE OF COMPARATIVE REAL ESTATE TAXES
IN MONTICELLO - 1980 AND 1981
1980
$30,000 Homestead
School District
COLLECT1nu IN 1901
$ 147
County
County
81
Hospital
131
11
City
City
72
TOTAL
TOTAL
5 311
$50,000 Homestead
School District
5 307
County
169
Hospital
7.2
City
151
TOTAL
S 649
$100,000 Commercial
or Industrial -
School District
$1,956
County
1,076
Hospital
140
City
960
TOTAL
$4,132
$100,000 Apartment
COLLECT1nu IN 1901
School District
$1,019
County
1,000
Ilospital
131
City
893
HOSPITAL
I
N
a
CITY
26.00\ SCHOOL
COUNTY 1.09%
27.91%
TOTAL $3,843
ALLOCATION OF TAXES
COLLECT1nu IN 1901
MILLS
School Diot'riCL
40.169
County
26.765
1100pita l
3.949
City
25.007
TOTAL
95.890
1981
$ 06
57
8
54
$ 205
$ 160
107
16
100
S 383
$1,727
1,151
170
1,075
$4,123
$1,526
1,017
15n
951
$3,644
41.89
27.91
4.12
26.08
100.00
- 3 -
1981 BUDGET
-- SUMMARY OF PROJECTED
REVENUES
AND EXPENDITURES
1980
1980
Projected
1981
1981
Projected
Balance
Projected
Projected
Balance
Budgeted
Budgeted
Balance
1-1-80
Revenues
Expenditures
12-31-80
Revenues
Expenditures
12-31-81
FUND
General
$ 62,196
S 353,365
$ 373,209
$ 42,352
$ 413,460
$ 413,460
$ 42,352
Street
68,070
159,825
191,850
36,045
188,745
188,745
36,045
Park
31,058
33,705
40,850
23,913
41,700
54,300
11,313
Fire
(21,609)
66,129
31,875
12,645
36,700
36,700
12,645
Tree
34,876
25,475
30,790
29,561
13,500
13,500
29,561
Orderly Annexation Area
1,331
1,625
1,500
1,456
1,000
1,000
1,456
Planning 6 Development
20,153
1,250
3,000
18,403
1,275
4,000
15,678
Capital Outlay Revolving
229,241
122,000
160,820
190,421
128,000
0
318,421
Revenue Sharing
94,295
100,000
0
194,295
120,000
0
314,295
Liquor
212,668
853,200
859,800
206,068
956,775
910,800
252,043
Sewer
165,915
260,048
259,725
166,238
95,725
138,200
123,763
Water
36,410
61,925
50,115
48,160
63,850
68,975
43,035
TOTAL
S 934,604
$2,038,547
$2,003,594
S 969,557
$2,060,730
$1,829,680
$1,200,607
DEBT REDEMPTION FUNDS
1960 G.O. Sinking
S 48,989
S 37,467
S 36,085
S 50,371
S 37,227
S 35,005
S 52,593
1971 G.O.
26,156
8,141
13,070
21,227
12,920
7,740
26,407
1971 G.O. Yater
15.580
16,234
14,715
17,099
15,826
14,275
18,650
1973 G.O.
28,160
11,963
8,385
31,738
11,960
8,115
35,583
1974-1 G.O. Parking
7,240
18,955
16,793
9,402
16,324
16,270
9,456
1915 G.O. Maintenance Building
19,230
22,270
15,410
26,090
16,486
19,660
22,916
1975 G.O.
220,763
78,995
82,545
217,213
80,375
80,415
217,173
1976 G.O.
199,400
141,962
137,457
203,905
131,368
138,738
202,535
1977 G.O.
433,552
331,319
378,040
386,831
345,615
357,284
375,162
1978 G.O.
81,205
373,532
78,458
376,279
319,759
258,370
437,668
1979 G.O.
83,971
22,662
60,200
46,434
178,436
66,750
158,120
SUBTOTAL
$2,098,851
$3,102,047
$2,844,752
$2,356,146
$3,233,026
$2,832,302
$2,756,870
SPECIAL ASSESSMENTS 8
CONSTRUCTION FUNDS
1977 Sewer, Water b Street
$ 45,973
S 11000
S 25,973
S 21,000
$ 1,000
$ 0
$ 22,000
1978-1 Sewer a Yater
231,081
11,450
41,081
201,450
12,087
0
213,537
1978-2 Sewer 6 Yater Constr.
1,703
0
1,703
0
0
0
0
1979-1 Sewer b Water
305,152
7,800
212,952
100,000
6,000
0
106,000
1980 Sewer d Water Constr.
0
0
140,000
(140,000)
150,000
10,000
0
•1981 WTP Constr. Project
0
0
0
0
3,319,606
3,708,451
(388,845)
Library Construction
0
0
10.000
(10,000)
225,000
465,000
(250,000)
TOTAL
$2,682,760
53,122,297
$3,276,461
$2,528,596
$6,946,719
57,015,753
$2,459,562
•WTP estimated to be 2/3 complete
11/31/81, total estimated cost to be
$5,532,400 plus
approximately $20,000 estimated for
easements, etc.
NOTE: Positive or deficit balances
in construction 8
special assessments funds
will be eliminated through transfers.
- 3 -
t
BREAKDOWN OF REVENUES BY CATEGORY
TYPE OF REVENUE
Property Taxes, including Homestead Credit
Assessments
Sewer and Water Collections
State Aids
Interest Income
Federal Aid
Licenses, Permits 8 Charges
Deputy Registrar
Charges to Other Government Units
Project Reimbursement
Other
TOTAL REVENUES
I.
- 4 -
AMOUNT
$1,047,353
46.01
617,943
27.15
147,475
6.48
139,325
6.12
115,686
5.08
112,929
4.96
37,300
1.64
24,625
1.08
12,520
.56
10,600
.46
10,495
.46
$2,276,251 100.00
t
t
BREA KDOWN OF EXPENDITURES BY CATEGORY
TYPE OF EXPENDITURE
AMOUNT
%
Bonds
$1 ,002,622
52.18
Salaries 8 Employee Benefits
362,975
18.89
Police Protection
86,900
4.52
Capital Outlay
84,750
4.41
Telephone & Utilities
66,950
3.48
Repairs and Maintenance
44,850
2.33
Sanitation Contract
42,400
2.21
Insurance
34,100
1.77
Supplies
28,800
1.50
Chemicals
23,950
1.25
Gas & Oil
17,550
.91
Conference 8 Travel
10,300
.54
Information Center Operating Costs
8,800
.46
Costs of Individual Sewer & Water Hookups
8,600
.45
Summer Recreation
8,060
.42
Assessor
7,750
.40
Printing & Publication
7,250
.38
Planning & Zoning
7,225
.38
Street Repair
7,000
.36
Auditing
6,775
.35
Cleaning
5,100
.27
Dog Patrol
4,850
.25
Computer Costs
4,800
.25
Engineering Fees
4,600
.24
Business & Industrial Development
4,000
.21
Subscriptions & Dues
3,650
.19
Legal Fees
3,450
.18
Library Services
2,850
.15
YMCA Detached Worker
2,825
.15
Other
17.770
.92
TOTAL EXPENDITURES
$1,921,502
100.00
NOTE: Does not include Construction or Liquor Funds.
- 5 -
1981 BUDGET - GENERAL FUND
1980
1979 1st 1980 1980 1981
ACTUAL 6 MOS. BUDGET PROJECTED BUDGET
Revenues
Property Taxes & H.L.
$122,924
$ 71,698
$157,315
$157,315
$211,815
State & Federal Aids
127,185
38,011
128,435
136,650
127,950
Deputy Registrar
19,740
12,201
22,000
23,450
24,625
Bldg. Permit Fees
13,488
2,268
14,400
6,650
13,000
Liquor License Fee
12,993
5,723
13,000
13,000
16,000
Reimb. - projects for
23,343
15,628
28,925
26,350
31,100
Admin. Fees
17,616
2,562
5,000
2,750
5,300
Other
16,429
4,363
10,900
13,550
14,770
TOTAL
5330.375
$134.264
$351,050
$353,365
$413,460
Expenditures
Mayor & Council
$ 6,853
$ 3,536
$ 7,225
S 7,025
$ 7,300
Election Expense
0
0
1,350
1,350
0
Administration
88,304
50,542
99,000
102,625
120,125
Assessor
6,383
105
6,850
6,850
7,750
Auditing
5,500
3,595
6,225
9,595
6,775
Insurance
23,343
15,628
28,925
26,350
31,100
Engineering Fees
4,188
2,562
2,425
5,425
3,600
Legal Fees
2,194
2,836
2,000
4,075
2,500
Building Inspector
21,422
9,169
17,175
18,975
21,475
Bldg. Mntc. - City Hall
11,437
6,867
12,000
12,925
14,500
Police Protection
70,056
38,503
79,175
76,912
86,900
Civil Defense
32,359
3,716
6,550
7,850
9.000
Animal Control
8,315
3,359
7,575
7,u5U
8,275
Sanitation Contract
35,945
18,918
36,325
39,425
42,400
Senior Citizen Center
9,250
8,086
12,950
14,607
15,100
Planning & Zoning
3,138
3,753
2,700
6,575
7,225
Community School
3,000
0
3,500
5,730
8,060
Library - Operations
1,764
2,654
2,250
3,200
2,850
YMCA Detached Worker
0
0
0
2,500
2,825
Deputy Registrar
11,299
7,416
15,850
13,665
14,700
Other
1,206
1,308
1,000
500
1,000
TOTAL
$345.956
$182.553
$351,050
$373,209
$413,460
-6-
- 7 -
1981
BUDGET - STREET
FUND
1980
1979
1st
1980
1980
1981
ACTUAL
6 HOS.
BUDGET
PROJECTED
BUDGET
Revenues
Property Taxes 8 H.C.
$105,254
8 66,520
$143,075
$143,075
$177,975
State 8 County Aid
3,434
O
3,775
3,775
4,150
CETA
0
1,976
0
4,000
0
Interest
3,741
0
5,700
5,700
2,000
Other
4,489
536
1,750
11900
1,970
Reimb. - Projects
81808
0
2,500
1,375
2,650
Transfer In
42,990
0
0
TOTAL
$168,716
$ 69,032
$156,800
$159,825
$188,745
Expenditures
Salaries
$ 56,054
$ 33,958
$ 57,300
$ 66,875
$ 76,200
Employee Benefits
12,575
6,607
11.925
13,375
15,250
Utilities
20,998
10.648
28,200
22,000
24,850
Gas 6 Oil
5,563
4,270
8,800
9,400
10,625
St. 8 Prk9. Lot Rpr.
14,674
986
16,500
15,000
7,000
Equipment Repair
8,105
8,624
11,250
13,000
12,725
Supplies
14,362
5,785
9,075
12,300
13,900
Capital Outlay
71,863
31,460
32,125
32,125
22,475
Assmts. - Parking Lot
1,266
1,397
1.400
1,400
1 ,270
Other
3,169
1,691
4,650
6,375
4,450
TOTAL
$208,629
$105,426
$181,225
$191,850
$188,745
- 7 -
n
-D-
1981
BUDGET - PARK
FUND
1980
1979
1st
1980
1980
1981
ACTUAL
6 MOS.
BUDGET
PROJECTED
BUDGET
Revenues
Property Taxes & H.C.
$ 35,360
S 13,612
S 31,480
S 31,480
S 40,500
Park Dedication Fees
2,941
0
2,280
0
0
Other
1,876
0
1,000
1,000
0
CETA
140
289
0
1,225
1,200
TOTAL
$ 40,317
$ 13,901
$ 34,760
$ 33,705
$ 41,700
Expenditures
Salaries
$ 9,373
$ 6,596
$ 10,235
S 14,400
$ 18,575
Employee Benefits
1,348
887
2,125
2,875
3,725
Park Improvement
1,124
950
5,000
950
12,600
Information Center
4,284
2,898
4,575
7,825
8,850
Utilities
936
682
1,100
1,275
1,450
Repair & Maintenance
781
417
1,200
1,000
1,125
Supplies & Services
1,466
11599
1,800
2,150
2,425
Gas & Oil
489
76
625
550
650
Other
1,919
936
2,800
2,175
2,150
Capital Outlay
0
7,109
10,005
7,650
2,750
TOTAL
$ 21,120
$ 22,150
$ 39.465
S 40,850
$ 54,300
n
-D-
Expenditures
Salaries
1981
BUDGET - TREE
FUND
S 7,225
S 7,525
Employee Benefits
1,008
1980
1,600
1,400
1,450
Contracted Service
1979
1st
1980
1980
1981
Repair A Maintenance
ACTUAL
6 MOS.
BUDGET
PROJECTED
BUDGET
Revenues
6,540
1,440
5,200
1,440
1,625
Property Taxes 8 H.C.
S 3,524
$ 32
S 2,150
$ 2,150
$ 0
Assmts. - Tree Removal
0
0
2,000
0
0
8 Replacement
1,462
260
5,750
12,750
3,725
State Aid
8,099
4,753
8,400
6,925
7,225
Interest Income
2,826
0
3,000
3,000
2,300
Other
191
115
250
650
250
TOTAL
S 16,102
$ 5,160
S 1 9,550
$ 25.475
S 13.500
Expenditures
Salaries
S 4,019
$ 2,29A
S 8,200
S 7,225
S 7,525
Employee Benefits
1,008
256
1,600
1,400
1,450
Contracted Service
739
75
350
750
850
Repair A Maintenance
70
28
200
100
125
Replacement Trees
6,540
1,440
5,200
1,440
1,625
Capital Outlay
120
6,343
2,495
19,125
975
Equipment Rental
0
0
2,000
0
0
Other
686
173
1,200
750
950
TOTAL
S 13,182
$ 10,613
$ 21,245
S 30,790
S 13,500
5
- 9 -
'19A
- 10 -
1981
BUDGET - FIRE
FUND
1980
1979
1st
1980
1980
1981
ACTUAL
6 MOS.
BUDGET
PROJECTED
BUDGET
Revenues
Property Taxes & H.C.
$ 31,576
$ 7,268
$ 17,410
$ 17,410
$ 24,380
Charges - Fire Call &
Standby
3,350
4,300
4,000
6,775
6,000
Township Allocation
11,311
1,904
3,565
4,550
6,320
Transfer In
0
31,394
0
31,394
0
TOTAL
$ 46,303
$ 50,866
$ 24,975
$ 66,129
$ 36,700
Expenditures
Salaries
$ 8,129
$ 7,580
$ 9,825
$ 12,725
$ 10,500
Telephone
369
200
450
450
500
Utilities
1,834
1,212
2,500
1,900
2,150
Gas & Oil
390
500
500
1,000
11000
Equipment Repair
2,237
1,400
1,600
2,525
2,850
Supplies
472
960
700
1,500
1,500
Legal
13
0
100
50
100
Training
2,430
1,749
1,400
2,675
3,000
Insurance
1,886
1,392
3,650
2,500
3,000
Capital Outlay
44,299
2,872
2,100
4,200
11,300
Other
0
0
300
100
300
Building Repairs
9,200
612
500
900
500
Retirement Benefits
1,350
0
1,350
1,350
0
TOTAL
$ 72,609
$ 18,477
$ 24,975
$ 31,875
$ 36,100
'19A
- 10 -
t
IL
:-
1981 BUDGET - ORDERLY ANNEXATION AREA
1980
1979
1st
1980
1980
1981
ACTUAL
6
MOS.
BUDGET
PROJECTED
BUDGE"i
Revenues
Property Taxes - H.C.
$ 939
$
14
$ 1,295
$
1,295
$ 750
Township Payment
320
0
255
255
200
Other
79
0
100
75
50
TOTAL
$ 1 ,338
$
14
$ 1,650
$
1,625
$ 1 ,000
Expenditures
Salaries
$ 944
$
531
$ 1,150
$
1,050
$ 800
Travel
106
68
200
150
100
Professional Fees
0
125
200
250
100
Other
82
28
100
50
0
TOTAL
$ 1.1 32
$
752
$ 1 .650
$
1 ,500
$ 1 1000
I-
t
1981 BUDGET - SEWER FUND
Expenditures
Salaries
S 31,029
1980
8 36,425
S 44,475
S 51,600
Employee Benefits
1979
1st
1980
1980
1981
Utilities
ACTUAL
6 MOS.
BUDGET
PROJECTED
BUDGET
Revenues
15,577
5,651
5,100
10,000
7,000
Sewer Collections
$ 52,688
S 30,713
$ 72,750
S 75,325
S 76,250
Connections 8 Permits
10,869
3,768
10,000
7,500
11,000
Assessments
179
0
525
150
150
Interest
7,613
0
4,000
7,500
6,500
Property Taxes - H.C.
11,548
54
0
C
0
Other
429
279
0
600
500
CETA
0
323
0
2,925
0
Reimb. - Projects
4,404
0
1,250
675
1,325
EPA 8 PLA Funding -
$ 43,492
S 88,525
S 94,750
5109.800
Step II
144,090
0
0
0
0
TOTAL
$231,820
S 35,137
S 88,525
$ 94,675
S 95,725
Expenditures
Salaries
S 31,029
S 20,855
8 36,425
S 44,475
S 51,600
Employee Benefits
5,853
3,752
7,475
8,900
10,325
Utilities
6,203
4,564
9,350
9,350
10,575
Repair 8 Maintenance
15,577
5,651
5,100
10,000
7,000
Gas 8 Oil
2,265
1,292
1,500
3,400
4,050
Sewer Line Repairs
2,848
81
3,000
1,000
6,000
Treatment Chemicals
9,374
5,272
15,000
12,000
13,550
Engineering Fees
166,069
127
1,500
350
500
Individual Services
0
0
600
400
600
Testing
2,876
702
2,900
2,100
2,375
Capital Outlay
0
0
2,900
0
0
Other
4,309
1,196
2,775
2,775
3.225
TOTAL (Be6oreeciati,,$246.403
$ 43,492
S 88,525
S 94,750
5109.800
Depreciation
Acquired Assets
$ 4,679
$ 2,438
S 4,875
S 4,875
S 8,925
Contributed Assets
73,427
42,500
83,275
85.000
95.000
TOTAL (including
$324,509
$ 88,430
$176,675
$184,625
$213.725
depreciation)
- 12 -
I
Revenu es
1981 BUDGET - WATER FUND
1979
ACTUAL
Water Collection
$ 37,858
Water Meter A Hookups
7,691
CETA
0
Other
461
Interest
2,594
Reimb. - Projects
4,403
TOTAL
$ 53,009
Expend itures
$ 54,225
Salaries
$ 14,435
Employee Benefits
3,303
Util ities
6,195
Repa it A Maintenance
2,305
Waterline Repair
1 ,375
Treat Chem. A Supplies 5,400
IL Indi v. Svcs. A Supplies 8,530
Capi tal Outlay 0
Tel a phone 253
Othe r 2,264
TOTAL (before depre- $ 44,060
ciation)
w
1980
1st
1980
1980
1981
6 MOS.
BUDGET
PROJECTED
BUDGET
S 18,927
5 53,150
$ 53,150
$ 54,225
2,471
6,000
5,000
6,000
125
0
1,000
0
59
300
100
100
0
2,500
2,000
2,200
0
1,250
675
1,325
$ 21,582
$ 63,200
$ 61,925
$ 63,850
$ 7,251
S 22,600
$ 17,275
$ 18,925
1,501
4,625
3,450
3,775
3,757
8,150
8,150
9,200
214
6,800
2,150
7,925
949
2,500
2,000
2,500
4,494
7,800
9,200
10,400
1,900
6,500
4,000
8,000
0
1,500
0
0
127
350
300
350
640
2,375
1,975
2,500
$ 20,833
$ 63,200
$ 48,500
$ 63,575
Depreciation
Acquired Assets $ 1,460 $ 1,675 $ 1,675 $ 1,675 $ 2,175
Contributed Assets 73,772 41,575 75,375 83,150 93,150
depreciation) 40 250 $133,325 $158,900
TOTAL including $119,292 $ 64,083 __��.....�....._...._..- $133,.....,._
• 13 -
CITY OF MONTICELLO
PROJECTED INCOME STATEMENT
LIQUOR FUND
- 14 -
1979
1980 1st
1980
1980
1981
ACTUAL
6 MOS.
BUDGET
PROJECTED
BUDGET
SALES
Liquor
$243,487
$116,062
$292,075
$260,375
$302,025
Beer
332,874
187,419
376,800
426,525
494,775
Wine
75,820
35,435
89,350
88,500
102,675
Misc.
29,838
15,166
37,550
34,100
39,550
TOTAL SALES
$682,019
$354,082
$795,775
$809,500
$939.025
GROSS INCOME
Liquor
$ 52,144
$ 27,232
S 58,400
S 58,425
S 67,775
Beer
59,978
32,173
67,825
75,025
87,025
Wine
23,099
10,666
26,800
26,800
31,100
Misc.
7.882
4,547
9,400
9,600
-1-1 ,150
TOTAL GROSS INCOME
$143,103
$ 74,618
$162,425
$169,850
$197,050
FREIGHT
$ 3,441
$ 1,610
$ 4,525
$ 3,675
S 4,250
OPERATING EXPr-!:SES
Salaries
$ 38,606
$ 22,506
S 44,725
$ 45,000
S 51,750
Employee Benefits
5,149
2,882
6,025
6,300
8,275
Utilities 8 Fuel
6,854
4,215
9,750
9,175
10,350
Insurance
14,310
5,688
20,950
13,000
15,350
Depreciation
7,971
4,064
8,000
8,300
8,600
Supplies
2,972
1,882
2,500
3,400
3,825
Repair 8 Maintenance
1,105
443
675
900
1,025
Advertising
1,864
863
1,200
2,000
2,300
Audit
1,500
1,600
1,700
1,600
1,800
Telephone
532
315
625
625
700
NSF Checks
10
0
350
200
200
Misc. Expense
651
454
1,300
650
800
TOTAL OPERATING EXP.
$ 81,524
_$ 44,912
S 97,800
S 91,150
$104,975
TOTAL OPERATING INC.
$ 58,138
$ 28,096
$ 60,100
S 75,025
S 87.825
OTHER EXPENSES
Other
S 0
$ 0
$ 500
$ 200
$ 400
Unemployment Comp.
35
256
400
400
500
Int. Exp. - Bonds
10,692
4,899
9,725
9,725
8,700
TOTAL OTHER EXPENSE
$ 10,727
$ 5,155
$ 10,625
S 10,325
$ 9,600
OTHER 114C014E
Cash Over (Short)
$ 3
$ (176)
$ 0
$ 0
$ 0
Invest. Int. Income
14,215
10,263
4,500
17,525
17,750
Contract Int. Inc.
3,060
918
1,075
1,075
0
CETA
0
185
0
3,500
0
TOTAL OTHER INCOME
S 17,278
$ 11,190
S 5,575
S 22,100
S 17„750
NET INCOME
$ 64,689
$ 34,131
$ 55j.050
$ 86.8gQ-
$ q5,gZ.VL-
- 14 -
1981 BUDGET
CAPITAL OUTLAY EXPENDITURES
GENERAL FUND
Mayor & Council
Unallocated
S 200
Administration
Unallocated
$ 500
Building Maintenance
Pictures
5 300
FM System
250
S 550
Building Inspection
Unallocated
S 250
Civil Defense
Communication Equipment
$ 400
Animal Control
Cages
$ 300
Senior Citizen Center
Unallocated
S 200
Deputy Registrar
Unallocated
S 200
STREET FUND
Dump Truck
$16,000
Hack Saw
500
Loft - Maintenance Oldg .
400
Trailer
400
Air Conditioner
375
Blacktop Maintenance Area
1,800
Air Compressor
11000
Unallocated
2,000
2S 2,475
PARK. FUND
icniq benches
500
Push mower
S 250
Landscape Rake
1,500
Unallocated
500
2,750
- 1s -
t
1-1
L'1
TREE
FUND
Chain Saw
$ 400
Log Lifter
275
Unallocated
300
FIRE
FUND
Smoke !flasks (2)
$ 1,250
Rubber Suits (2)
2,000
Air Tanks (6)
1,125
Radios (2)
1,800
Pagers (2)
800
Deluge Gun
2,000
Water Cans (4)
400
Training Aids
300
Rubber Boots (3 pair)
225
Pump
1,100
Helmets
300
*SEWER
FUND
Jet Cleaner(use City -owned 72 lnt'l
Chassis)$22,000
Pickup Truck (50% sewer/50% water)
3,500
Ladder - Lift Station
1,100
Boom Winch
1,800
*WATER
FUND
Pickup Truck (50a sewer/50x water)
S 3.500
Valve Equipment
11900
*Water S Sewer Funds are enterprise funds and
fixed assets and equipment are depreciated.
- 16 -
5 975
$11,300
52B,400
$ 5,400
EXAMPLES OF EFFECT OF
ADJUSTMENTS TO BUDGET
Assumption: Illustration listed below are presented to give readers
an approximate idea of the effect of a $1,000 increase
or decrease to the following types of taxpayers:
$ 30,000 Homestead b .054 or 5.4 Cents
$ 50,000 Homestead .100 or 10.0 Cents
$ 50,000 Business .538 or 53.8 Cents
$100,000 Bus iness 1.075 or 107.5 Cents
$100,000 Apa rtment .950 or 95.0 Cents
For example: A $15,000 increase in the budget raised by local taxes
would increase the taxes on a $50,000 home $1.50 (15 x .10)
17 -
Council Agenda - 9/22/80
1 ,
w�l'1• Public Hearing on the Proposed 1981 Budget, Including Appropriation
of Federal Revenue Sharing Funds.
PURPOSE: Federal Revenue Sharing Law requires that a public hearing be
held on the appropriation of Federal Revenue Sharing funds and also on
the City's entire budget.
Enclosed you will find the City's proposed budget for 1981, which calls
for $6,946,719 in revenues, and $7,015,753 in expenditures. It should be
pointed out that approximately 50% of the revenues and expenditures is
as a result of the City's construction of the Wastewater Treatment Plant,
which is estimated to be approximately 2/3's cnmplute at the end of 1981.
Exclusive of construction and special asneasment funds, the budgeted
revenues would be $3.2 million, and the budgeted expenditures would be
$2.8 million.
Following are aignificant items relative to the budget:
RESERVE - Listed below is a computation projecting the ree,erves for the
City of Monticello to December 31, 1981:
PROJECTED REVENUES - "General" Type Funds 12-31-81 *$1,200,607
PREVIOUS APPRUPRIATIONS
Sewer Fund for Wastewater Treatment Plant $123,426
678
Revenue Sharing for Wastewater T•rcatment Plant 1522,000 ,000
(368,104)
Liquor Fund - dedicated for bond retirement
5
SUBTOTAL $ B)7,s m
POSSIBLE APPRO11I(1ATIUN
ReVI`aatl Sharing for Wastewater Treatment Plant (112,929)
ADDITIONAL APPROPRIATION NEEDED
Fur Wastewater T7,•a LUn,:nt Plant
($575,000 less previous appruprintions of $316,104
along with expected additional Revenue Sharing
appropriation of $112,929) (145,967)
TOTAL AVAILABLE RESERVE $ 573,607
POSSIBLE ADDITIONAL APPROPHIATIONS
Commuter Parking Lot (100 spaces) $ 30,000
Tank Truck - Fire Dept. 42,500
Civil Defense Siren 15,000
Scalcoating 27,500
Hoist - Maintenance Bldg. 4,800
Lntercuptur Sewer 1,000,UGU
ate. ;1:J,000 has already been deducted from Liquor Fund Itcsurvua
for funding of -Oakwood School and demolition of building.
- 15 -
kyr'
Cuunc i I Agenda - 9!22.180
MILL LEVY - Total Hill Levy for the City of Monticello is 26.194 Mile
which is an increase of 3.867 mills from last years' mill levy. As a• '
result of this increase, a $30,000 homestead would pay approximately
$8.27 more in real estate taxes and a $50,000 homestead would pay $15.35
and a $100,000 commercial establishment would pay $166 more per year.
As you can see by the budget, the actual real estate taxes for homestead:;
will be significantly down from 1980, despite the fact that the City's
will levy has increased. The main teason for this is due to the change
in homestead credit provisions.
As you recall at our last meeting on the proposed use of Federal Revenue
Sharing funds, the initial indication by the Council was to utilize these
funds - $112,929 expected in 1981 - towards Lire City's. share of the
Wastewater Treatment Plant. As you can see by the above computation
relative to the appropriations towards the i:astcvater Treatment Piant,
this only leaves $145,967 to be funded by the City of Monticello. Since
construction will most likely not be completed until 1982, there appears
a good likelihood that the 1982 allocation of Federal Revenue Sharing
dollars could also be used towards the Wastewater Treatment P1a11L with very
little balance having to be subsidized by other funds.
POSSIBLE ACTION: Consideration of the appropriation of Federal Revenue
Sharing funds to be received in 1981 towards the City's share of the
Wastewater Treatment Plant, and the adoption of the 1981 budget with
any revisions.
REFERENCES: rnclosed copy of tike proposed Budget for 1981
- 16 -