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City Council Agenda Packet 02-27-1984
AGENDA FOR THE MEETING OF THE CITY COUNCIL Monday, February 27, 1984 - 7:30 P.M. Mayor: Arve A. Grimsmo Council Members: Fran Fair, Jack Maxwell, Dan Blonigen, Ken Maus. 1. Call to Order. 2. Approval of the Minutes of the Regular Mecting Held an February 13, 1984. 3. Citizens Comments/Petitions, Requests and Complaints. OLD BUSINESS 4. Consideration of Approval of the Final Plat for Par West, Applicant - John Sandberg. 5. Consideration of Approval of Plans and Specifications for Additions to Pump House N1 and 02. NEW BUSINESS 6. Consideration of a Request for a Conditional Use and a Variance to Allow Signs in Excess of Ordinance Roquirements, Applicant - Metcalf and Larson. 7. Consideration of Approving a Proposal to Replat Lots 1, 2, and 7, Block 1, Holkor'a Hilloido Addition, Applicant - Hal Wehman. B. Consideration of Entering an Annual Maintenance Contract for City Hall Furnace/ALr Conditioning Unit. 9. Conuidoration of a Proposal to Automate Elections. 10. Consideration of Bids and Proposals for tho Roplaeemont Purchase of o Public Works Pickup Truck. 11. Consideration of Approval of February Bills. 12. Adjournment. r L MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL February 13, 1984 - 7:30 P.M. Members Present: Arve A. Grimsmo, Jack Maxwell, Dan Blonigen, Ken Maus. Members Absent: Fran Fair. 1. Call tn Order. 2. Approval of Minutes. Motion was made by Blonigen, seconded by Maxwell, and unanimously carried to approve the minutes of the regular meeting hold January 23 and the special meeting held January 23, 1984. 3. Citizen❑ CommenLa/Petitions. Requests and Complaints. Peggy SLencel,representing the Little Mountain Rider's Club, informed the Council that the Pony Express Riders for Camp Courage will be coming through Monticello on June 23, 1984, as part of their 180 h r mile fund raising effort. The Kiders will be spending the night at the Little Mountain Club property on County Road ]9, and Kra. Stancal inquired as to whether the Monticello Fire Department could supply some water for a few stock tanks at their facility for watering the horses, etc. The present facility does not have running water.. In Addition, Mrs. Stancal requested permission to place information boards at some of the City locations such as the library, liquor store, City llall, and possibly the information center for the purpoao of offering buttons for sale as a, way of promoting the avant and raising funds for Camp Courage. A request was also made to have the Mayor or a member of the Council attend a welcoming ceremony when the caravan arrives on Juno 23. A request was also made to be allowed to put up a banner across Broadway welcoming the Pony Express Riders, but Councilman Maxwell volunteered the use of his marquee at Maxwell Realty to the club for the purpose of putting up a welcome message to the Pony Express Riders. 4. Public Ilearinq - On -Sale wine License/3.2 Beer On -Salo License and 5. Consideration of Approval of on -Sale wine License/3.2 Beer On -Sale I.iccnnc, Applicant - Floyd Kruse. Mr. Floyd Kruse, operator of Dino'■ Deli, applied for an on -sale wino license and on -sale 1.2 beer lleensu. A public hearing was held with h� - 1 - O Council Minutes - 2/13/84 RAI 2 - 0 no comments heard from the public in regard to the issuance of this licenso. Motion was made by Maxwell, seconded by elonigen, and unanimously carried to approve the issuance of a combination on -sale wine and 3.2 beer license to Dino's Deli contingent upon the surety bond and certificate of insurance being provided as required. 6. Review of 1983 Year End Liquor Store Financial Statements. Liquor Store Manager Mark Irmiter was present at the Council meeting to review with the Council the 1983 year end financial report. Mr. Irmiter noted that although sales were down approximately $33,000 from 1982 figures, he felt the operation was very successful compared to industry wide standards, which showed a much larger drop in sales during 1983. After reviewing the financial statements, the year end report was accepted as submitted. 7. Consideration of Authorizing the Preparation of Plans and SQecifications for an Addition to Pump House el and the Rebidding of an Addition to Pump House e2. In October of 1983, the City of Monticello received bids for the proposad 9 x 20 foot addition to Pump House 12. Only one bidder responded to the proposal and the Council rejected the bid with the intention of rebidding the project in the spring of 1984. An additional $6,000 was budgeted for in 1984 for a proposed additiun to Pump (louse 11 for additional chemical storage space. In regard to the rebidding of the expansion for Pumpltouse 12, the Council members discussed whether this proposed expansion would inter- fere with any fire hall expansion plans in the future. Though the fire department personnel have not come to an agreement on how and where the fire barn could be expanded in the future, the Council directed the Public Works Director to check with the Firs Chief to stake sure that the additional 9 foot expansion to Pump House 02 would not interfere with any proposed plans that the fire department may reconemend in the future. With the $6,000 budget for Pump House 01 and the $10,000 appropriation for Pump House 12, a total of 816,000 would be available for both Pump House expansions and the Public Works Director recommended that possibly the City should advertise for bids on Pump House 12 and then see how much money is available for completing the addition to Pump House 11. Other alternatives included City acting as general con- tractor on both projects to cut down on the cost or advertising for bids for both projects at the same time. RAI 2 - 0 Council Minutes - 2/13/86 At the present time, motion was made by Maus, seconded by Maxwell, and unanimously carried to authorize the Public Works Director to prepare plans and specifications for an addition to Pump Nouse B1 which will be reviewed at the next Council meeting; and at that time a decision will be made on how to advertise for bids on one or both of the proposed additions. 8. Consideration of Adoption of a Resolution Prohibitinq Handicapped Discrimination. Because Elia City of Monticello receives more than $25,000 annually in Federal Revenue Sharing Funds, the City must go through giving a public notice indicating that the City will not discriminate against the handicapped. Motion was made by Maxwell, seconded by Maus, and unanimously carried to adopt a resolution indicating that the City of Monticello will not discriminate against qualified handicapped individuals and appointed the Zoning Administrator/Building Official as the designated parson responsible for coordinating the federal regulations. Sea Resolution 1984 M2. 9. Consideration of Approvinq Shared Expense for Gary Anderson to Attend �. Nuclear workshop in Oakridga, Tennessee. Northern States Power Company has in the past agreed to pay the registration fee and travel expense for the City's Civil Defense Director, Gary Anderson, to attend a nuclear workshop held in Oakridge, Tennessee. Tho remaining expenses for lodging and meals would be the obligation of the City. The Minnesota State Department of Emergency Services has indicated that they would be willing to reimburse the City for up to $500 in local expenses if the Civil Defense Director did attend the nuclear workshop. Mutiun was made by Blonigen, seconded by Maus, and unanimously carried to approve bending Mr. Anderson to the nuclear workshop in Oakridge. TOnncescu during April 1984, with NSP picking up the registration and air travel Lxpennc. 10. ConsiduraLiun of Posyiblu Acquisition of Tools and Minor Equipment for Various City Denartments. Racen%.ly, Councilman Blonigan met with the Public Works Director to review the various tools and minor equipment the various City departments have. From the discussions, it was recommended by both the Public Works Director and Councilman Blonigen that additional tools and equipment should be purchased by the City for the maintenance shop building and other departments to cut down on the borrowing of C equipment from one department to the other which causes down time and is Inefficient. Council. Minutes - 2/13/84 As part of the Capital outlay expenditurcu fcr 1984, approximately }$6,980 was budgeted for planned purchases in the various departments for miscellaneous tools and equipment. Some of the additional equipment recommended for purchaue which was not budgeted for included a 2 HP bench grinder, a 3/4 HP bench grinder, a used hand shear, all for the shop and garage department. In addition, a gas detector, a 9" disc grinder, a battery charger, and other items were recommended for the wastewater Treatment plant, water Department, and Collection System. These additional items were estimated at $3, 915, which would plat- the total Capital_ Outlay and equipment pu�cF�ea� et S1n,R05. It was noted by the City Administrator and Public Works Director that they would like to see the purchases limited to the budgeted items to avoid cost overruns on the budget. Motion was made by Maus, seconded by Maxwell, and unanimously carried to delay further discussion and table any action on these purchases until the next item on the agenda was reviewed. 11. Consideration of a Resolution Adopted by the County Commissioner Revokinq a County Hiqhwav Known as Oakwood Drive. That Wright County Commissioners, at a Board meeting hold February 7, 1984, passed a resolution revoking that portion of Oakwood Drive from Highway 25 to the City limits by Gould's Chevrolet and that the City of Monticello be reimbursed for the cost of their recent overlay which was approximately $13,000. By the County action, this street now becomes a City street with the City respunuible Cox: future maintenance and upkeep. The City Council tied previously asked for an additional $4,000 in pest maintenance cost since 1975 when the road va,i actually a County road and not the responsibility of the City. In addition to the $17,000 in expenditures incurred by the City, a requom was.; made that the covenant placed. on the commuter parking lot by Wright County be also removed as part of the revocation proceedings. Thu County Boarddid not want to remove the covenant " part of the Oakwood Drive revocation and also did not want to set a dangerous precedent of reimbursing for past maintenance cost. Rathor than pursuing any legal action to obtain the additional =4,000 in maintenance cost, a motion was mads by elonigen, seconded by Maus, and unanimously carried to accept the Oakwoud Drive revocaeion am proposed by Wright County Board of Commissioners and to accept the 813,000 reimbursement for the recently completed bituminous overlay. 10. Consideration of Possible acquisition of Tools and Minor i:uulpasnt for Various City Departments --continued... Cuuncileman Maus noted that his reason for tabling discussion on t1u Capital outlay and tool purchases was that now the City has an Council Minutes - 2/13/84 additional $13,000 in unexpected revenue as part of the Oakwood Drive revocation by Wright County. It was recommended by Mr. Maus that all of the purchases indicated by the Public Works Director and Councilman Blonigcn totaling $10,895 could be purchased in 1984 with $3,915 being used from the excess revenue the City will be receiving from Wright County. As a result, motion was made by Ulonigen, seconded by Maus, and unanimously carried to authorize the Public Works Director to purchase the items budgeted for under the Capital Outlay and small tools and minor equipment categories, including the additional items totaling $3,915 originally over the budgeted expenditures. Total expenditures would then equal $10,895. i Rick Wolfstel;/fir Assistant Adm nistrator Council Agenda - 2/27/84 AGENDA SUPPLEMENT 4. Consideration of Approval of the Final Plat for Par west, Applicant - John Sandberq. (T.E.) A. REFERENCE AND BACKGROUND It appears that all difficulty with respect to John Sandberg's Par West Plat has been resolved. The only remaining item is to negotiate the documents thatwill ensure proper installation ane proper compiction Of Liw puuiic -- arranging for his own personal financing to install all public improvements so that the City will incur no financial obligation with the project. The only other remaining item is the approval by Burlington Northern Railroad granting the railroad crossing at the southeasterly and of the plat. I do think it is important that any motion to approve clearly delineates the situation with the park. In fact, it might be better to address a question point blank to John as to whether or not he understands the rationale behind the park determination and does he fully accept the final determination of the park dedication. 1 think it's important that we have John answer for the record and have him on tape. B. ALTERNATIVE ACTIONS: 1. Deny approval - we should have come reason for denying, and that could be the absence of the approved railroad crossing. Approve the plat with the specification that it not be recorded until the public improvements have been guaranteed and the railroad crossing has been approved - this basically would eliminate the plat from future Council agendas, but would not allow it to be recorded until everything is complete and accepted by the City. John does have come concern that he be allowed to apply for and ruceive building permits even though the plat is not recorded so that he can be orecting the townhousoo at the same time as the public improvement construction. 1 really don't see any difficulty with this method, since we can simply withhold the certificate of occupancy until all other conditions arc satisfactorily mot. This alternative also can take two forms: 1) we can withhold the recording until all work is totally comploto or 2) we can execute ironclad documents that will guarantea completion of the construction. one of the documents would vury likely be a letter of credit in favor of the City that will ensure construction completion even if soma unforuucon circumstance occurred. If this is the route you wish to take, your motion should be granting approval contingent. upon the acceptance by the City Attorney - 1 - Council Agenda - 2/27/84 of all related legal documents and that the final recording occur upon the execution of those documents. Grant approval and authorize recording - this is much as what we did for Meadow Oak, but we think that we should be more cautious from this day forward with all subdivisions. Where we have a subdivision that the developer is paying for the public improvements, it is important that we somehow ensure the total completion of the project. If there were some unusual circumstance that prevented John from completing the project, and the plat was already recorded, then the streets have already been acr_rpted as public streets, and the City has accepted the obligation to provide public iuq—vvu—,L— Thus, if John were somehow unable to complete the project, the burden of completion would fall back on the City. C. STAFF RECOMMENDATION: Recommend Alternative 02. Either form is acceptable to me at this time. Either we need ironclad agreements and perhaps a letter of credit at which time we could then record the plat, or the recording should be withheld until the project is complete. As of my moot recent conversation with John, he has no difficulty with either proposal, except that he would like some assurance that he could ( receive building permits even if the plat is unrecorded. D. SUPPORTING DATA: Copy of the final plat map, copy of the minutes of the February 14 Planning Commission Meeting. - 2 - PAR .. FEST: \ 10, 10 l •� a � a ,` \ ;y I■ _ �I , � o �, • ..rte � \J\ all• ,. �� a �a .gin {�■a t-r■•.ii:f ane.• de � u `\ ` i- a �••-�_� _UL+IEJ..s^ixf�M1-�yYIIl►tJnti_.�tj,4�\.\\ n ` � i1 � � - •:J4p - ,rrP-- •nice, Js-� r 1 ati �'�..RP '� Tei Jf '- I"' •r 5i+ \ \` IIF••'.-__... I In - �—ur.i�__ �_. _ .n•s. L- --"�— - �--- etP.: �u.„.. _ r~ �-_-�tul_.-_-_ _���� 1 1• o MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION February 14, 1984 - 7:30 P.M. Members Present: Jim Ridgeway, Don Cochran, Richard Carlson, Ed Schaffer, Joyce Dowling. Members Absent: None. Staff Presont: Gary Anderson. The meeting was called to order by President Jim Ridgeway at 7:33 P.M. 2. Approval of the Minutes of the Reqular January 10, 1984, Planninq Commission Mooting. Motion by Ed Schaffer, seconded by Don Cochran, to approve the minutes of the January 30, 1984, Planning Commission meeting. Motion approved unanimously. Planning Commission member Don Cochran interjected motion to nominate Jim Ridgeway as President for the 1984 Planning Commission year. With no othor nominations for President, motion by Don Cochran, Goconded by Joyce Dowling, to nominate Jim Ridgeway for President for 1984. Thu Notion carried unanimously. OFinal Plat Review for the Proposed Par West Addition - John Sandberq. John Sandberg wau present with his request for final plat approval of his proposed subdivision Par West Addition to the City of Monticello. Mr.. Sandberg indicated that he had boon through several meetings with the City staff and had toms to an agreement on the proposed park dedication where the City would got 1.62 acres of park land for dedication, which would be on the higher part of the existing proposed park dedication land, and the amount of $5,750.00 as a cash dedication for park. President Jim Ridgeway questioned Zoning Administrator Anderson if all underground utility problems had been addressed and if the park situation had been addressed as John had Indicated. Anderson replied that all items had boon addressed. Therefore, motion by Don Cochran, seconded by Richard Carlson, to approve the final plat request as presented for the Par wast Subdivision Addition to the City of Monticello. Motion carried unanimously. 4. Public Romrinq - Rezoninq Request to Rezone Lot 91 Block 1, Auditor's Subdivision 01, and Part SW% of the SW% Section 12, Township 121, Range 25, from R-3 to R8 Zoning - Applicant, Audrey Warner. Audrey Warner was present to propose her request to rezone the former Rand Mansion from R-3 to RB Zoning. The current owner, Ed Doran, indicated that lie had no purchase agreement with Audrey warner yet Planning Commission Minutes - 2/14/84 ani asked that if the rezoning request was approved, what would happen if she would back out of any agreement with him on his property. Chairman Jim Ridgeway indicated that the agreement does go with the land. First of all, the rezoning request, if approved, would be contingent on the selling of the piece of property to Kra. Warner. Mr. Bill Malone was also present, to state that he had no problems with Audrey Warner's proposed use of the property but did question as to whether or not once it is rezoned to RB Zoning, what would happen if she would sell the property and something else were to go in there. Zoning Administrator Anderton indicated to Mr. Malone and those in attendance that the only permitted uses are those allowed in R-4 Zoning, a club or lodge without serving of food or beverage, and multiple family dwellings. itcrcforo, there are very linited rm—q of l+ermitted uses in RB Zoning. The proposed use that Mr. Malone was indicating would only be allowed as a Conditional Use, would require a public hearing, and he would be notified at that time. With those permitted uses clarified, Chairman Ridgeway turned tho floor over to Audrey Warner to explain her proposed use of the property. Audrey Warner's proposed use of the property is providing a service to relocate her business from the suburban motro area to the former Rand Mansion hero, which Mr. Ed Doran currently owns. She indicated her business is primarily a service oriented business, and the clientele attracted to her business fly in to the nearest airport, are picked up by employees of Audrey Warner's business, and are delivered to the proposed property in Question. once at this site they are oriented toward the service which she offers through her business. if overnight accommodations are needed, the second floor of the proposed property would be used as sleeping quarters for prospective clients. The main floor of the building would be used only for orientation of the service part of her business to the prospective client and meals would be prepared an this floor and served on the same floor. The third floor of the proposed building would be used as work study areas for her employes$ Only. Kra. Warner explained to Planning Co®ission members a couple of the problems that she has experienced pravloua to making an offer to buy Mr. Doran'■ property. The first one in she has applied for a PIP Grant. She has currently received verbal approval on the Grant as of January 31, 1984, but is currently waiting for written approval. As of last night she had not received written approval to go ahead with her plans for renovation of the project with the money available through the PIP grant. She ind icatcd to Planning Commission members that without the PIP brant she would be unable to proceed with her plans to purchase the property to renovate it for her business. Planning Commission members indicated to Audrey Warner that they didn't sea any problass with rezoning the property from R-1 to RD, but they did feel uncomfortable with granting the rezoning request when essentially she has not made a commitment to purchase the property. They did, however, indicate to Audrey Warner 2- l Council Agenda - 2/27/84 5. Consideration of Approval of Plans and Specifications for Additions to Pump House #1 and 02. W.S.) A. REFERENCE AND BACKGROUND At the February 13 meeting, the Council directed staff to prepare plans for the now addition to Pump House 01 so that it could be included for rebidding of Pump House k2. A copy of the detailed plans for the addition to Pump House 01 are included for your review. From this plan it can be noted that the addition is proposed to be on the north end of the building and approximately G'8" x 10'8" in size. It will match the existing 8" block type structure with spancrate roof. Entry to the addition will be made from the cast side and a new floor drain will be plumbed into the existing drain near the southeast corner of the existing building. We originally wished to salvage the existing door off the old chlorine room, but upon further examination we found it to be rusted and in need of replacement. Upon reviewing last year's plans for the addition to Pump House q2, it was noted that a couple of changes could be made to lessen the encroachment toward the Fire Ball building. It would also save a few dollars. The changes consisted of removing access to the building from the south and putting accesses on the cast and west ends of the addition. Also, the double three foot doors in the engine room were changed to a single three foot door. We felt that there is enough portable equipment that would allow us to got the engine in and out of a door that size. A copy of the floor plan for this revised addition is enclosed for your review. This plan was not completely detailed, nor were the specifications completed for either of the buildings due to discussions with the Monticello Volunteer Fire Department and Councilman Dan Blonigen. In convorsationu with Lha Fire Department Building Committee on Wednesday evening, February 22, it was noted that the Fire Department needed all of the approximately 37 fact between the buildings to build additional stalls for housing their equipment. They felt that the addition to the Pump noueo would encroach upon the future building plans. On Thuraday afternoon, Mr. Dan Blonigen stopped by my office and we discussed Lilo proposed addition. We discussed some alternatives to the revised plan for Pump House 02 addition. If the Fire Department wore to add the two stalls to the north of the existing Fire Barn, they would need moot of the 37 foot which now ox:ota. Therefora, any addition to the Pump iiouso to Lilo south would definitely encroach upon those building plane. Dan made the suggestion that we build two additions to the Pump House, that we build our chemical food - 3 - Council Agenda - 2/27/84 and material storage room to the west of the existing Pump House and that we build a temporary block type building on a floating slab to the south of the proposed Pump House. The engine could be located in this temporary block slab building with conceivably a wood roof and be removed later if that area were needed by the Fire Department or an alternate method to provide emergency water for the City came about. Because of the floating slab type structure, it would be necessary to install flexible couplings or U -joints between the engine unit and the well drive. In addition, we would have to relocate an existing valve on the main water tower feeder line located a few feet west of the existing Pump House. Also it would necessitate a new floor drain and drain tank Installation for the chemical feed room. We do not have enoua_h fall to connect into the old system and it is not practical to rip up the entire floor in the existing building to accomplish this. I have enclosed for your review a diagram showing this possible Pump House N2 addition. On Thursday evening, February 23, Tom Eidem, Gary Anderson, and myself met with Fire Chief Willard Farniek and members of the Volunteer Firemen Building Committee at the Fire Barn. The Fire Department had basically three alternatives for housing the future Monticello Volunteer Fire Department and equipment. One alternative, of course, would have been to build two new stalls to the north of the existing building. These two stalls would go right up against the existing Pump House. Another alternative was to build one stall on the north end of the building to re- locate the meeting rooms and sanitary facilities and construct six additional bays oil the south end of the building. The Building Committee indicated that neither of these two alternates would serve the Fire Department- in the far distant future. They would basically only servo their current needs in the near future. A third alternative to them would be to build an entirely new I'iro Barn, basically a structure with all the doors facing in one direction. They have indicated that a prime location for such a building would be facing Cedar Street just south of the Burlington Northern Railroad. Other properties mentioned were those commercial properties along Lauring Lane, which would have easy access for the Fire Department. Tom indicated to the Building Committee that the staff recommendation would be to look into the feasibility of a now building for the Fire Department with p000ible completion in 1984 or 1985. We then asked the Building CoMnittoe to prepare drawingn uuing the baso map which I prepared in February of 1983 allowing their proposed possible additions to the Fire hall. In conjunction with this, Gary Anderuon ouggooLed that the Fire Dopartmant personnel have cut-outa or mock-ups of oath pieta of equipment they have showing the actual size and placing them on the drawing of the building so that they could further demonstrate the need for the requested upace. It, addition, Tom requested f.hat the. Building Committee look - 4 - Council Agenda - 2/27/84 into the requirements of a city with a population of 6,000 and determine what type of equipment that may be needed when we reach that size. It is expected that the Monticello Fire Department Building Committee will have a representative at the Monday night Council meeting, possibly near the end of the meeting after the regularly scheduled Fire Department meeting. In researching this matter on Friday, February 24, we decided to check with the Minnesota Department of Health in regard to regulations for buildings near municipal wells. They indicated to us that any addition or building or addition to a building within 50 feet of a municipal well must be unsewered. This includes floor drains. This would mean that any addition that the Fire Hall would propose to build could not have any floor drains for draining water off their trucks or restroom facilities, or such requiring sanitary sewers. B. ALTERNATIVE ACTIONS: There appear to be several alternative actions in this situation. 1. The first alternative of course would be to build the addition to Pump House H1 and the addition to Pump House N2 to the south as originally planned with Lilo entrances on the cast and west rather than the south. This alternative does fit the needs of the Pump houses and Water Department but does encroach onto the future building rights of the Fire Department, a distancu of approximately 9'4". This alternate would be to construct the addition to Pump House 01 as planned but to modify the addition to Pump House 02 and follow Lha enclosed plan and build the chemical feed addition on Lila WOOL end of Pump House 02 and a temporary block building on a floating slab on the south side of the Pump Houao. Thin would encroach less than B' in Cho direction of Lilo Fire Born and could be removed at a later date. Thin alternative does address the needs of the Fire Department for the future but could be more costly duo to the neccooity to relocate the existing valva and install an entirely new floor drain. In addition, the temporary block building may be unattractive to Lilo surrounding area. It is questionaLle whether the City would allow this typo of temporary building for anyone also In the downtown Oran. 3. This alternative would be to modify alternative 02 slightly. In thin caoo wo would add two additions to Pump House 02, Lila addition to Lilo WOOL all shown in alternative 02 and we would build a permanent engine room on Lila Oast side of Pump House 02. This alturnativo would rOQuiru costly relocation of the main electrical control panel and Lilo LOICmeLric wiring within the Pump House addition. Also the engine addition would have a setback Lu Cedar SLreUL luor than the existing tiro Darn. - 5 - Council Agenda - 2/27/84 4. This alternative would be to build the addition to Pump House Al as planned and to build the westerly addition to Pump House #2 as shown in alternate 02 and to not build any engine room facilities for Pump House 02. We would then be faced with the powering of the well during emergencies with the tractor. This solution does not seem practical, as it does not address one of the prime needs of the addition, and that is to provide water as fast as possible during emergency situations. C. STAFF RECOMMENDATION: It is the staff recommendation that we table the decision on the construction of the Pump Houses until such time we. can have a concise feasibility study on the future building and equipment requirements for the Monticello Volunteer Fire Department. I firmly believe that alternative #1 is the best possible solution for the Water Department but do not wish to pursue that construction until such time that all facets have been thoroughly analyzed. D. SUPPORTING DATA: Possible Pump House #2 Addition drawing, Floor plan, Pump House #1 addition map. - 6 - �bss��3�` PIMP I�o�s�. No 2. �o�►Tia� y e.PQA I at �- i 4 =r i s" �t,aK � c�• __ I 1 YJt�/84 r i �1:.ti\ .ItW `V �,�� AV71► Clo_l YYf lc�✓eP.� Aube OLD GNAR© II CYeIA CiM• , pwo '► =� hARN CtlSt.4L.cG .. �--=� r, �. � �.�,�-,•'fir, ROD FAt*,C: u j/ l� ca+ste 4- UP LL; Ym rf� tiPAOR! Y,my II ,+ r. temovc Go-itv U r fAV, QLOCAMP S/1111AGb j , tPiMb++O wLbW l L • CAwA6Yf isLrEo � WQl11:Q ` t; li �y -i ,y,tsr 0. 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AOQ1T10N Tt1$ GaT*f Qf tAq*gr,%eaLU3 SCAM er. j -',PjW WAVM Yr SCS W CY i 01UN010 "U" M 2 j• d I jyy l ± C ^r 1t. aAT. ece r _ _ wa►GM C�aLf ��``li � 'C\.j 41 lo, ; tFito �t.N.it\�Sl .,•vr> : o %J - jfC J $ tcri 3e a� CcE tiC. • — C'3rt^� . T : "? �.1 Li 1tlt�• ��v./ 34 3 Rook :�'oinrt`�rXPrwsto�� 1 i Le , 313" j�jQT E Cgrf\'QacTCr9, a6FI McAs%jQ MerdtS f'Rtb� ro OR4�r }Ny, M�t-�Ratt.S o2 t h.gTratr W 0904. Q'uMQ•k�d1J�aRNO. 1. AOQ1T10N Tt1$ GaT*f Qf tAq*gr,%eaLU3 SCAM er. j -',PjW WAVM Yr SCS W CY i 01UN010 "U" M 2 Council Agenda - 2/27/64 6. Consideration of a Request for a Conditional Use and a Variance to Allow Signz in Excess of Ordinance Requirements, Applicant - Mctcalf and [arson. (T.E.) A. REFERENCE AND BACKGROUND On Tuesday, February 14, 1984, the Planning Commission unanimously approved a Conditional Use and Variance Request for outside signs in excess of the amount stipulated in the Zoning Ordinance. Apparently, upon adjournment of the meeting it became obvious to all members of the Planning Commission that they were uncomfortable with the final determination that they made. It was one of those pvwllar aid puzzling insLances where no one fully endorsed the rvquusL y uL wh en hie vuLe was taxen it was unanimous to to vor of it. Because it's a Conditional Use, it has to come before the City Council. In the interim, the staff ties reviewed the Planning Commission's decision as well as having made contact with the members, who stated they were uncomfortable with their own final decision. I have also spoken with the Mayor, who is aware that the Planning Commission was uncomfortable with their decision and would like to have the subject back. As simple as possible, here is tl:e problem: the Zoning Ordinance stipulator that for a building which houses more than one business only 5% of the silhouette wall square footage may be dedicated to wall sign. In the case of Metcalf and !arson's new building, this equals 56 square fact of signage. If this 56 square feet were divided up amongst the eight potential tenants, each tenant or busineus would only be allowed 7 square feet, a very small sign. However, in a preceding paragraph in Lilo Ordinance it stipulates that 206 of the gross square footage of the silhouette wall may be dedicated to a wall sign if Lila building is occupied by a single business. Thus, if we followed strict adlierence to Lilo way the Ordinance is written, the Motealf and Larson building as it stands with eight tenants could only have a 56 square foot sign. If I, on Lha other hand, erected Lha oxact uamo building on Lha Flake corner but chouo to occupy it as a single businesu, 1 could have a sign equal to 224 square feet. This strikes me as patently unfair. Tho iusuo became somewhat further complicated when a reprosunt.ativo of Lilo Realty Station, a prop000d tenant for the now building, Substantiated their case for a Variance by virtue of economic hardship which is clearly prohibited by Ordinanco. The matter also becomes more dolicato because a representative from Mark's Better Homes and Gardens Realty wan prosent and is contending that if this realtor is allowed a sign in exceau of the Ordinance then they, too, wish to have a sign in excess of Ordinance. Hanes, Lila delicacy of setting precedence. 7 - Council Agenda - 2/27/64 Staff has discussed this apparent discrepancy at length; and I spoke with John Uban, and ha also agrees that it is inconsistent. Item M3 entitled Conditional Uses is apparently missing one of a possible two items. First, this provision might be meant to read that 59 of the gross area will be allowed per use, total sign square footage not to exceed the 209 figure that is acceptable in Item #1. The other possible interpretation is that provision 43 applies uniquely to shopping malls where the outside sign could virtually exceed billboard size based on square footage. If the latter were the case, then the building currently in question would really not apply. At any rate, we are unable to determine at this time what the specific intent of provision M3 was meant to be. In the course of discussing how to resolve anis matter, we cninx we may have arrived at a temporary suitable solution. As you are aware, the entire Comprehensive Plan and the Zoning Ordinance is being reviewed and revised, and will be submitted for adoption this coming summer. We think it would be cumbersome to try to make all of the necessary amendments to get the Ordinance up to snuff, and then re -adopt the whole Ordinance come summer. Rather, we think it would be most effective to adopt a resolution creating an interim rule for provision 03 that will supersede the provision in the Ordinance. This would be a way to circumvent the need for an amendment, and perhaps the need to issue variances. With respect to signs, 1 am very opposed to variances, since variances only will generate competition for larger signs, such competition is Lite very problem we wish to control by having a sign ordinance. D. ALTERNATIVE ACTIONS: 1. Approve the Conditional Use Request and Variance Request as adopted by the Planning Commission - this essentially would grant the developers 160 square feet of signage to be equitably distributed amongst Lite tenants. Thin is 159 of the gross square footage of the silhouette of the wall. while this would be less than the square footage that is allowed under option 1, it would be in direct opposition of the wording of the Ordinance as it is currently written. 2. Deny the Conditional Una and Variance Request - this would restrict the total sign square footage to 56 square feet to be divided amongst the Letlanta. This would be in strict conformance witli the wording of the ordinance. 3. Adopt a motion sanding the entire question in both the general and specific back to Lite Planning Commission - since the Planning Ccmmioeion has naked staff that they be allowed to readdreas thio question, thin would be in response to their requout. They wish to have the opportunity to review and adopt an interim rule in the general, and then react to the specific request within Cite guidelines of the newly adopted rule. - 8 - Council Agenda - 2/27/84 C. STAFF RECOMMENDATION Staff recommends that a motion be adopted referring this entire matter back to the Planning Commission with three explicit directives: 1) That the Planning Commission conduct a special meeting to address this issue so that the matter may return to the City Council on March 12. 2) That the Planning Commission adopt a resolution putting into affect an interim rule addressing Conditional Use Permits for signs on buildings that have two or more businesses. 3) Take action on the specific request by Metcalf and Larson within the guidelines of the interim rule adopted by them. This process could be initiated very simply by a single motion, second and vote of the City Council. It is the position the Planning Commission is requesting you take. I think that the directive to have a special meeting of the Planning Commission is warranted since the real problem at hand apparently lies internally with our Ordinance rather than externally due to a complicated and unusual request. D. SUPPORTING DATA: Copy of the Planning Commission Minutes, copy of the appropriate provisions of the Zoning Ordinance. - 9 - Planning Commission Minutas - 2/14/04 that they would be willing to set a special Planning Commission meeting if she did come through with a purchase agreement on the property and would consider the rezoning at that time. notion by Ed Schaffer, seconded by Richard Carlson, to table the rezoning request. Motion carried unanimously. 5. Public Hoarinq - Replattinq Reouest to Replat Existinq Gots into New Gots - Applicant, Hal Wahman. Mr. Hal Wohman was present to propose his replotting of Holker's Hillside Addition, Lots 1, 2, and 7. Mr. Wahman indicated some background which led up to him coming before the Planning UDmmrssion with his replatting regueat. He also indicated to Planning Commission members some of the problems he is experiencing with torrans title property, which is different from the abstract title property. Chairmen Jim Ridgeway indicated to Mr. Wahman that they have currently received complaints of people moving into the newly constructed. 4-plexas without a certificate of occupancy. Hr. Wahman countered that to the best of his knowledge no permission was granted to prospective tenants to move into the property without his okay. Zoning Administrator Anderson indicated to Hr. Wehman that no occupancy will occur in the 4-plexas until such time an occupancy permit is is:bucd. That also indicates no moving of furniture and/or household items into the property until a certificate of occupancy has been isbued. Mr. Wehman indicated he would stop by the 4 -plea alto on his, way home following the meeting to check on the pruperty to make sura no one has occupied the newly constructed Lauring Lane 4-plex. (,mairman Jim Ridgeway noted that documents have to be filedalongwith the replatting request indicating that the City Attorney had not looked over the documents to be filed with the replotting proposal. Motion by Don Cochran, seconded by Joyce Dowling, to apprsve the replotting request contingent upon the City Attorney's favorable review of the attached documents. CO Public Hoarino - Conditional lits Request to Allow Wall Sien■ to be Placed on a Suildino in Which Tbare are Two or More Business Uses, A Variance Roauest to Allow More than 5• of the Gross Wall Area for ,Wall Signs - Aoolicant. Metcalf G Larson. Mr. Jim Metcalf was present to propose his request for additional square footage for signs to the now office retail building constructed adjacent to their present law office building. Mr. Metcalf requested approval of the Conditional Use to allow more than one sign to be placed on the proposed building. He also requested a Variance to allow more than the maxim= square footage allowed for sign placement on the proposed building. Mr. Metcalf indicated that the square footage allowed under the proposed formula would be only S5 square -1- 0 Planning commission Minutes - 2/14/04 feet, with the poseiblo maximum amount of tenants being 0 tenants, it .would allow only 7 square feet of sign area per tenant if equally divided. With the five proposed new tenants already indicating moving into the new building, Mr. Metcalf received in- dication from the five new prospective tenants that this amount of square footage would not be enough to properly display the signs which they would like to place on the building. Cecile Muehlbauer, one of the proposed new tenants for the building, acted as a spokes person for the four other prospective tenants to occupy this new building end requested that this square footage be increased to allow placement of five new signs with the possibility of three uwav mew tenants beiny adJvd ainl oll%)6 f..r WVitl squame tootage for all tenants involved in the new building. Mrs. Muchlbauer also indicated to Planning Commission membern that present before therm tonight also were two representatives of Uie sign company which CiynuJ the proposed new signs to go on the building for them, she also indicated the signs would have the same background, a white/ivory background. They would also have the same height, and the only difference would be in the length of the signs, ranging from six foot to a ton -foot maximum length. Planning Commission members felt very uncomfortable with granting a Variance from the maximum allowed, as this would be setting a precedent for other new buildings built. Motion by Joyce Dowling, seconded by Don Cochran, to approve the Conditional Use Request to allow more than one sign to be placed on the building and also approving the Variants request for the signs with the following conditions: 1. All signs have a uniform background. 2. A maximum of eight signs will be allowed with the maximum site being ]' x 10' and only one sign per tenant. 1. The total amount of square footage allowed for all signs will be not more than 168 square fast. Potion carried unanimously. Additional Information Items Mr. Mike Dahmen was present to obtain input from Planning (;ommicsion members on his request to allow as an amendmwent, t,) the ordinance more than five children, including onoa own children plus the numtcr of foster children, in excess of five total children. Pluming Comutislon members looked favorably at Mr. Dahimen'u request and Indicated to h.im that he should fill out an application for a Conditional Use, and they would hold a public hearing for amending the ordinance to allow hiu request. Motion by Cd Schaffer, seconded by Joyce Dwling, to approve the next regular monthly meeting date for March ll, 1984, at 700 P.M. Motion by Ed Schaffer, seconded by Joyce Dowliny, to adjuurn the meeting. The meeting adjourned at 10.17 P.N. Respectfully//submitted, Gary'Aderson Zoning Administrator 10-3-9 10-3-9 (a) Institutional or area identification signs, provided that the groes square footage of sign area does not exceed eighteen (18) square feet and if the sign is freestanding, the height does not exceed eight (8) feet. 2. Within the R -B, B-1, B-2, B-3, B-4, I-1 and 1-2 Districts, signs are subject to the following size and type regulations: (a) Within the R -B and B-1 Districts, the maximum allowable square footage of sign area per lot shall not exceed the sum of one (1) square foot per front foot of the building plus one (1) square foot for each front foot of lot not occupied by a building, up to one hundred ( M) square feet. Each lot will be allowed one 11) pylon or freestanding sign and one (1) wall sign or two (2) wall signs total. (b) Within the B-2, B-3, B-4, I-1 and 1-2 Districts, there shall be two (2) options for permitted signs. The property owner shall select one option which shall control sign size on each lot. (1) Option A. Under Option A. only wall signs shall be allowed. The maximum number of signs on any principal building shall be six signs (four product Identification signs and two premise identification signs), with only two walls allowed for the display of the signs. Each wall shall contain no more than two product identification signs and one premise identification sign. The total maximum size of wall signs shall be determined by taking twenty percent (20X) of the gross silhouette area of the front of the build- ing, up to three hundred (300) square feet, which is less. If a principal building is on a corner lot, the largestside of the building may be used to determine the gross silhouette area. For purposes of determining the gross area of the silhouette of the principal building, the silhouette shall be defined as that area within an outline drawing of the principal building as viewed from the front lot line or from the related public straet(s). (2/26/79 864) (2) Option B. Under Option B, either wall signs or pylon signs may be utilized, or a combination of both. in no case, however, shall more than one pylon sign be allowed. Only two product identi- fication signs and one premise identification sign is allowed and these wall signs must be only on one separate wall. The total maxi- mum allowable sign area for any wall shall be determined by taking ten percent (10X) of the gross silhouette area of the front of the building, up to one hundred (100) square fast, whichever is leas. The method for determining the gross silhouette area for wall signs is as indicated in Option A. (2/ 26/79 164) (3) Conditional Uses: In the case of a building where there are two (2) or more business uses, a Conditional Use Permit shall be granted to the entire building in accordance to an overall site plan indicating their size, location, and height of all signs presented to the Planning Commission. A maximum of five r percent 0%) of the gross area of the front silhouette shall apply to the principal building where the aggregate allowable sign area is *quit ly distributed yngst the several businesses. In the case of CU 10-3-9 10-3-9 -� applying this conditional use permit to a building, the ' building may have one (1) pylon or freestanding sign ident- ifying the building which is in conformance with this Or- dinance. For purposes of determining the gross area of the silhouette of the principal building, the silhouette shall be defined as that area within the outline drawing of the principal building as viewed from the front lot line or from the related public street(s). Signe for promoting and/or sollina a develnr-po t nr.Ject for the purpose of promoting or selling a development project of three (3) to twenty-five (25) acres, one sign not to exceed one hundred (100) square feet of advertising surface may be erected on the project site. For projects of twenty-six (26) to fifty (50) acres, one or two signs not to exceed two hundred (200) aggregate square feet of advertising surface may be erected. For projects over fifty-one (51) acres, one, two or three signs, not to exceed three hundred (300) aggregate square feet of advertising surface may be erected. No dimension shall exceed twenty-five (25) feet exclusive of supporting structures. Such signs shall not remain after ninety-five (95) percent of the project is developed. Such sign permits shall be reviewed and re- newed annually by the City Council. If said sign is lighted, it D shall be illuminated only during those hours when business is in operation or when the model homes or other developments are open for \ business purposes. (5-e-76 050) ) (4) Pylon Signi The erection of one (1) pylon sign for any single lot is allowed under the following provisionsi 1. Locations No pylon sign shall be located in a re- quired yard area. In the case of a corner lot, both video fronting on a public right-of-way shall be deemed the front. 11. Parking Areas, Driveways: No part of the pylon signs shall be lose than five (5) fact from any driveway or parking area. 111. Area, Haight Regulattono, SPEED AREA HEIGHT ROAD CLASSIFICATION (Mpul (SQ. FT.) (FEET) Collector 30 25 16 35 50 20 40 100 20 Major Thoroughfares 30 50 le 35 100 22 40 125 24 45 ISO 26 so 175 28 Freeways and Expressways •(12-27-76 1241 55 200 32 and above �. A Council Agenda - 2/27/84 7. Consideration of Approving a Proposal to Replat Lots 1, 2, and 7, Block 1, Holker's Hillside Addition, Applicant - Hal Wehman. (T.E.) A. REFERENCE AND BACKGROUND: Several weeks ago, Hal Wehman presented a proposal to replat Lots 1, 2, and 7 of Block 1, Lauring Hillside Terrace. At a much earlier time, the Council indicated that Mr. Wehman should consider lwylmq OuLIVL A, Lim w-11 Laia 1jdI LIIeCe, o,,1 1nroipQxat0 it into his overall building proposal so that he could achieve the square foot requirements that he had violated with his earlier building project. In preparing to build the duplex, they ran across some problems with financing and title and siting of the building. It seems that Lots 1, 2, and 7 are in torrens title and,as such,must have only one building per lot rather than parts of more than one building on a single lot. As a result of this problem, which I wish to emphasize is not of the City's making, Hal Wehman presented his proposal for replat in order to accommodate the torrens; title. When we first reviewed it, we discovered that the triangular Outlet A had not been included in the replat. That was explained to us that Outlet A remaina an abstract title while the balance of the land is in torrens title and, as such, cannot be platted together. The replat thus showed a Lot D, which by City Oodo is unbuildable, and Outlet A, which is also unbuildable, would remain. Thus, the City would be approving a four lot plat only throe of which conformed with the Ordinance. In addition, we would be allowing Outlet A to remain as Outlot A, totally unchanged. One of the other problems with the plat is that proposed Lot B was totally land locked. Without soma kind of guaranteed ingress/egress easement, we did not see how we could possibly approve a plat that contained a lot no one could roach. Also, a lot that has no public frontage technically would not be liable for assessments for public improvements that should be put in the street that actually serves the property. Mr. Wahman then took those problems to an attorney, and he ties created what is called a strawman transfer. Basically, by executing a series of deeds, a number of easements are transferred to the City and than the property is returned to the owners. Likewise, these deeds contain a provision that attach portions of Outlet A to Lots C and D. This attachment prohibits the sale of either Lot C or D without the sale of that part of Outlet A that has been attached. I spoke with John Uban on this matter, and while he felt the land locked lot was against all common sense planning, there are occasions where driveway ease- ments have buen used effectively. It was his position that if the easement is the only possible way to create buildable situs so that the development may be completed, then the easement very likely must be granted. - 10 - Council Agenda - 2/27/84 With the problem of the land locked lot being satisfactorily addressed, we then turn to the easements and the prepared deeds. Mr. Wehman brought me those deeds and explained the sequence for me, and I indicated that I would run them by the City Attorney and get back to him as soon as possible. On Thursday, February 23, I met with Gary Pringle, and he pointed out four deficiencies in the deeds, three of which were minor language changes. The problem that he indicated was the most serious was that the deed is making reference to the land description after it has been approved and recorded. no telt thaL iL was iuwv,.L ,ht Ll...t w utranzfcr the deem under the existing description, and then allow the recording of the new plat. I relayed this information to Mr. Wehman, who was quite upset by the news. I spoke with a Tim Young, who is the attorney for Mr. Wehman, and explained it. Thursday night at home, Mr. Otto, the surveyor, called me to further discuss this matter. What I tried to explain is that the legal mechanism is just fine. It's merely the legal descriptions and the sequence of events that we were requesting being changed. My most productive conversation was with Mr. Otto. It is his contention that the same purpose is achieved utilizing either method, and if my only problem was that we were approving the plat with nothing more than an oral guarantee that the deeds would be executed, we needn't worry about that. He indicated that Mr. Wahman has orally guaranteed to execute all of the documents even after he has gotten his replat recorded. Mr. Otto went on to say that the City still hold the trump card in that we simply could prevent any building permits from being issued if everything wasn't executed to our satisfaction. I also indicated to Mr. Otto that since I had been charged with an irrational mis- trust of developers, I would present the data in as objective a way as possible to the Council, but for this particular item would not submit a race= nded action, rather letting the Council judge the merits of the case. Thus, here is as concise a summary as I can musters 1. Mr. Wahman presents replat proposal. 2. Staff explains that this should be treated like any plat proposal, being reviewed by Planning Commission and Council as a preliminary plat, then back to the Planning Commission as a final plat, and finally back to the City Council for final plat approval. 3. Mr. Wahman indicates that he needs this recorded as soon as possible in order to conclude a financial package so that he can pay off people to whom he owes money. 4. Since it is a relatively small plat, staff elects to treat it as a final plat in order to expedite. 5. Lengthy discussion between staff and Mr. Wahman occurs over Outlet A, proposed Lot D, and proposed Lot D. Council Agenda - 2/27/84 6. Wehman presents to staff a series of deeds and proposals creating easements and irrevocably attaching Outlot A to the respective proposed lots, thereby addressing all staff concerns. 7. I refer the legal documents to Pringle. B. Planning Commission grants approval to the replat contingent upon clean legal opinion. 9. John Uban says the ingress and egress easement is workable. 10. Pringle cites his concerns to me. 11. I relay these concerns to Wehman. 12. Surveyor calls and says that to follow the attorney's suggestions would require preparation of all new hard shells, end cause at least a two-week delay and unnecessary added expense. B. ALTERNATIVE ACTIONS: 1. Deny the replat on the basis that Outlet A has not been included - this was a suggestion we discussed very early with Wehman, and he explained that in order to incorporate Outlet A into the roplat, Outlet A would also have to be put into torrens title, and this could take up to a year. With the irrevocable attachment, we feel that the question of Outlot A being sold off separately or the substandard sire of Outlet D need not be a problem any further. 2. Deny until the dccdo are redrafted to meet the attorney's suggestion - as the surveyor explained, this would require some additional drafting time, some additional expense, and would alter the order of recording. If the casements are recorded prior to the replat, then the replat would have to show all underlying casements rather than being recorded after. 3. Approve the replat as proposed - this is approving the replat without the easements put into affect prior to that approval. This was the point of concern, but as the surveyor stresses, it need not be a concern since we do hold the right to issue building permits. If for some reason the deeds were not executed, then a building permit simply would not be Issued and the project could not occur. In conjunction with this action, the City Council should vacate the existing easements over that land prior to the official approval of the plat. I see no difficulty with vacating our existing easements since we are getting considerably more in •asement land under the replat proposal. C. STA" RECOMMENDATION, There is no staff recommendation for this item. D. 5UPPORTING DATA, Map of the existing plat, map of the proposed replat, Planning Commission Minutes, copy of resolution vacating easements. — 12 - EXISTING .,, .: Dae ♦ 1 \\ OuNot A aitl fit, �'i'�.. r •' A 1.5 1-34.1 / • ., Q .++DDD♦af Dt D1, DD'N+J,Jaff+., nMDf N MLLRIRS M!L[ S1tK 1 8 + Ao&n0N , t •f. 4D i :n� Ott` r♦ r A ' 4D� .,, .: Dae ♦ 1 \\ OuNot A aitl fit, �'i'�.. r EXISTING WITH . BUILDINGS L 0 � /• � .M,orp or ,nr prn•r+p rr'.,r it ?aopastd • pupicr 8 i ;pr ha•tvt ",r.. �,.r ' "•.��r, ,t.. r r Gf11. S,'r '' 1 � ou Not A Q TTO 0 REGISTERED L ANO SUR VE Y NO. -RIGHT COUNTY. MINNFSOTA :;b, C-tl d— 'h I - ' I • I •r+--! ." • r- ` - •� 0— 1.- ...... • L.19 1. -1 7. I:s 1 1 -I nq, t PROPOSED fol f- -11 W-, y -r. 4,elnnl "1 1-1— ,]1 In ['11 mlrmo ,p :Inc y C—t 4 N A Lo " A& 4 8 C ► D 0', flet A WTM 0 REGISTERED LAND SURVEY IVO. wpicia cotwry, moxwsoroi PROPOSED WITH BUILDINGS 1-n2 d—lt L. —k! 1 1, r i A 191, .1 0.'llo f A 40' .6 40 cv Planning Commission Minutes - 2/14/84 that they would be willing to set a special Planning Commission meeting if she did come through with a purchase agreement on the property and would consider the rezoning at that time. Motion by Ed Schaffer, seconded by Richard Carlson, to table the ^,rezoning request. Motion carried unanimously. { 5. /Public Hearing - Replotting Request to Replat Existing Lots into New Lots - Applicant, Hal Wehman. Mr. Hal WeLman was present to propose his replatting of Holker's Hillside Addition, Lots 1, 2, and 7. Mr. Wellman indicated some background which lead up to him coming before the Planning Commission with his replatting request. He also indicated to �cr.L o_ the trcblcmo he _9 -norienring with torrens title property, which is different from the abstract title property. Chairman Jim Ridgeway indicated to Mr. Wahman that they have currently received complaints of people moving into the newly constructed 4-plexes without a certificate of occupancy. Mr. Wehman countered that to the beat of his knowledge no permission was granted to prospective tenants to move into the property without his okay. Zoning Administrator Anderson indicated to Mr. Waltman that no occupancy will occur in the 4-plexas until such time an occupancy permit is issued. That also indicates no moving of furniture and/or household items into the property until a certificate of occupancy has been issued. Mr. Wehman indicated he would stop by the 4-plex site on his way home following the meeting to check on the property to make sure no one has occupied the newly constructed Luring Lane 4-plex. Chairman Jim Ridgeway noted that documents have to be filed along with the replatting request indicating that the City Attorney had not looked over the documents to be filed with the replatting proposal. Motion by Don Cochran, seconded by Joyce Dowling, to approve the replatting request contingent upon the City Attorney's favorable review of the attached documents. G. Public Hearing - Conditional Use Raauest to Allow Wall cions to be Placed on a Buildinu in Which There are Two or More Business Uses, A Variance Request to Allow More than 5% of the Cross Wall Area for Wall Siqns - Applicant, Metcalf 6 Larson. Mr. Jim Metcalf was present to propose his request for additional square footage for r:iynu to the now office retail building constructed ad3ac4•nt to their Ircacnt law office building. Mr. Metcalf requested approval of the Cunditiunal Use to allow more than one sign to be plAced un the propu"ed building. Its also requested a Variance to allow more than the maximum square footage allowed for sign placement on the pruhused buildtny. Mr. Metcalf indicated that the square footaya allowed under the proposed formula would be only 56 square - 3 - cv RESOLUTION VACATING L'ASEMEIITS BE IT RESOLVED by the of the City of 14onticelio, Minnesota, as follows: The drainage and utility easements dedicated on Lots 1, 2, and 7, all in Block 1, Holker's Hillside Addition are hereby vacated. Vacation is in the public interest and is needed for the subdivision of the property pursuant to a Registered Land Survey. 0 Council Agenda - 2/27/84 8. Consideration of Entering an Annual Maintenance Contract for City Rall Furnace/Air Conditioning Unit. (G.A.) A. REFERENCE AND BACKGROUND After some time and considerable expense we finally have our furnace up and in good working order. To keep it in good working order, we should look at a service contract of some kind. Enclosed you will find three service contracts from three different companies. The one from Pneumatic Controls is quite out of line on their price, and the one from St. Cloud Refrigeration and the one from Comfort Craft are very similar with only the price difference being the differential. We are basically looking at four times in which they would come out to check on the furnace, the major one being in the spriny when we oLut 7-- ..t... ny zsy5tcz. and atart i;p our cooling system. The second check would be at mid -summer when it is very warm out to check to make sure it is running at peak efficiency. The third check would be in the fall when we shut down our cooling system and start up our heating system. The fourth check would be in mid -winter to see if the furnace is operating at peak efficiency. In working with Comfort Craft since they came in to put our heat exchanger in and got our furnace back up and running, we have had very favorable results from them. They believe in the concept of only charging you for the work performed and not submitting a bid for work to be done and coming in and having the work done at a lower price and in turn charging you for the full bid pries. They had estimated approximately 32 hours to do the work on our furnace, and the work was completed in lean than 16 hours. Therefore, we were only charged for thoso 16 hours plus mileage and parts. Therefore, I feel we did get a very favorable foe for the amount of work. 1 don't know much about St. Cloud Refrigeration, only that they currently do work for businesses out in the Monticello Mall, McDonalda and Maus Foods, those primarily being the refrigeration end of it. They did, however, submit the low bid for work to be done and trying to plan it around when they are in the Monticello area to do the four scheduled maintenance checks. B. ALTERNATIVE ACTIONSt 1. Accept tho low bid from St. Cloud Refrigeration for the preventive maintenance service. 2. Accept the bid from Comfort Craft for the second low bid for the preventive maintenance. 3. Deny all bids and do nothing about preventive maintenance service contract. - 13 - Council Agenda - 2/27/84 C. STAFF RECOMMENDATION: Any decision here can be controversial. Therefore, the staff recommendation would be that you look at the two low bids and decide from those two which one you would like to go ahead with as a service contract agreement. D. SUPPORTING DATA: Copy of the preventive maintenance service agreement with St. Cloud Refrigeration, Comfort Craft, and also Pneumatic Systems. - 14 - f Comforf Craft Co. P� 508.8fh A.enua North IMIEMM St. Cloud, Minn. 56101 February 23, 1984 City of Monticello Ht. 4 Box 83A Monticello, Mn. 55362 ALL: Cary Anderson Ref: Maintenance of HVAC System In response to our telephone conversation, we propose the following ,ring '84 - Start up of A/C, cleaning cuil as required, check elceLrical __....___..... ..:b r.._tor.. _nd bcn _ check belta, elec_,te-1 _nrrnle, filter change. On this trip we prefer to use 2 men soyas to check the zone controls and make adjustments to the system. ESLimate labor at 8 man hours and riding time @ $28.00 per hr., plus 30C per mile.".( Mid Sumner - Check A/C system, tub, filter check. Estimate time of 3 bra. @ $30.00 per hr. ( note Incro'se) plus mileage. °JP5 '0 Fall - Secure A/C system, start furnace, safety Last controls, orset teat for efflclency, lub 6 filter check. Estimate time of 3 hrs. @ $30 per hr., plus mileage. "IL C Mid Wintor: Same as fall check. Time estimate @ 3 hrs. @$30 per hr., plus mileage. ',?y:•r'ii Parts are not Included in Lha above and will be billed extra. Thanks for considering ua. Beat regards, Comfort Craft Co. aN Robert C. Pearso�i iBY 8 [[����j, 6M LINCOLN AVENUE NORTHEAST 1� REFRI 5T. CLOUD. 6301 TELEPHONE (6122 rA 5 51.6961 _\ .Inn 6, 1 984 C1tyof MontlCe110 mon tIc.eI Io, Mn Attention: Mr.Gary Anderson Dear Mr. Anderson: I have enclosed our preventative maintenance service contract for the City Hall. I would like to highlite a couple of points I observed on my visual inspection. First the humidifiers nre badly in need of clenning and need replacement pads. Second the burner on the furnace was rapidly short cycling and 1s in need of further inspection. Third the conciensor on the air conditioning nystem needs power cleaning. The equipment In general nppenr's to be installed properly and III worknblc condition. I feel n prevrnlnrive servlcu agreement can greatly reduce unnec.cesnry service calls and keep your equipment to efficient nporntfng condition. If you hnvc any gnesLI0n9, feel free to Cou Lnnt mc. Thank you. Si ncerely. Wrick Welty 90 ACrHIGLRATION / AIR CONDITIONING / IIEAIING / SHEET METAL / SOLAR / ENERGY MANAGEMENT ST. 604 CLOUD, h1ILN NNNORTHEAST E OTA 56301 _\ RF.FR E -r .0 . IELEPHO-NE (612) 251-6661 AIR CONDITIONING PREVENTATIVE SERVICE Date Name Address City, State and Zip Service Performed under this agreement; 1. Grease and oil bearings and motors. 2. Check blower belt for conditlon, tension, and alignment. �. 3. Check and analyze auction and discharge pressures of each system. 4. Check'freon charge and oil level of each ayacem. 5. 'M ction of condeneate pump or drain line forclean•llness. 6. Check operation of safety controls such'ae 011 failure, low and high pressure. 7. Inspection of evaporator and condeneor coils for cleanliness. g. Inspect and tlghton electrical connections. 9. Checking and adjusting of fresh air economizer. 10. Adjusting equipment controls for highest efficiency. 11. Inspection, cleaning or replacement of air filters. 12. Informing manager of systema condition and operation. Notes: 8 T1EI'rIlGERATION I AIR CONDITIONING / MEATIN I SHEET METAL / SOLAR / ENERGY MANAGEMENT _I\\ Sr.® 60.1 LINCOI t' AVENUE NOnniE AST SI CLOUD. MINtICSOU• 5670: TELEPHONE (612) 2516861 FORCED AIR HEATING PREVENTATIVE SERVICE Namv Add City, State, Zip 111. t Phone V Service Performed under this agreement: 1) Crease and oil bearings and motors. 2) Check blower belt for condition, tonuion and alignment. 9) Clean burnersfor efficient operation. 4) Clcan and odjutit pilot nusembly. 5) Inspection, cleaning or replacement. of air fllturs. 6) Check operntlon of snfety controls. 7) Adjust burner air and got; pressure for correct combustion. 8) Check baffles fn furnace and inspect heat exchanger for cracks or leaks. 9) Check operation of combustion air motors, dampars and relief exhausts. -1 0) informing manager of eyntems condition and operation. Q C.� RL IIIGENA110N I AM CCNJD1110NING / t - I SHEET METAL / SOIAA / ENERGr MANAC.LMf111 �rz 604 LINCOLN AVENUE NORTHEAST �`4.4® ST. CLOUD, MINNESOTA 56301 S7 f/ ® V91►/{6�/^4� uT■ TELEPHONE 16121 2516861 INC PREVENTATIVE SERVICE CONTRACT Preventative Servico Agreement for Monticello City Hall located in Monticello, mn St. Cloud Refrigeration would perform preventative service on the following equipment: Refrigeration X Ventilating Air Conditioning Ice Making X Heating Work to be performed will be as previously stated in the individual proposal for the equipment. Equipment covered under this agreement: Type Make Model # Serial R L r.,:rnnc.. i. 2 4 Zone System with outside air intake 3 Two Lennox llumidispray humidifiers q One ].annex 11S7 -2753V -1Y Condensing Unit 5. 6. 7. 8. 9. 10. The cost of each provcntotivo service agreement on the listed oquipmont above is This agreement covers preventative service labor only. Any emergency service labor or any parts needed for roplaceont or ropair wlII b billotl to the customm. This work will be portormod limos each m year. All repairs excooding S 8 � 0 . 0 O must first be approved before they aro performed. If Ilio montionod Oquipmunt is put under u preventotive service contract there is a reduction in the normal labor billing schedule for roquirnd ropoir work. Our current labor rotes oro S'15 _ n� for regular hours and for ovortimo hours. Labor rotes under the preventative service agreement ores 3 2 • -0 lot regular hours and _$jQ.,.2s_ for overtime hours. 7 his contract is valid for a ono year period commencing on the signing date of Ilia ogrooment. Plan can be accepted by signing the original contract, dating it and returning one copy to St. Cloud Refrigeration. Accepted By* Dote St. Cloud Rip; I erosion RErRIGCRAVON I AIR CGNUIIIONIN0 / HC Alux / 6H IAL I SOLAR I ENERGY MANAGEMENI ® y_f ��, r . 4Q� Snu Gnne r�j(,� Srrr ,+r 13 PNEUMATIC CONTROLS, INC. PCI MAINTENANCE AGREEMENT 705 NO, COUNTY RD. re, PLYMOUTH. MN 55441 FOR BUILDING ENVIRONMENTAL SYSTEMS To: City of Monticello Proposal No.: M1374R 250 East Broadway Monticello, Minnesota 55362 Date Submitted: January 18, 1984 Branch: Pneumatic Controls, Inc. Location of Agreement: Telephone Number: (612) 541-9404 City Hall Building Agreement Number Pneumatic Control Inc. agrees to provree maintenance for rim ouiiuiNy Si5:ar,5 described in the attached schedules In accordance with the following terms and conditions. Schedules Attached Type Maintenance XXA Temperature Control XXB Mechanical System ❑ C Automation ❑ D Life Safety ❑ E Filter Service ❑ F Water Treatment Service ❑ G Additional Services 6(XH List of Equipment Terme and Payment: The contract price shall be subject to adjustment yearly to recognize any changes In costs. Notice of proposed adjustments to the annual price will be provided to you at least sixty days prior to agree• ment renewal data. You will pay In addition to the amount above any present taxes or governmental charge with regard to the transfer, use, or ownership or possession of the equipment covered by this agreement. We agrso to furnish the services as described on the schedules Chocked above for the annual price of$ 2096.00( TWO THOUSAND NINETY SIX DOLLARS --------------------- —r (Billed quarterly in the amount of $524.00) This Pneumatic Controls, Inc. Maintenance Agreement shall begin on the day of 19 , and shall continue for a perlod of years) and from year to yoar thorealtor untll terminated. Either party may terminate this agreement upon thirty dsye written notice prior to the an. niversary date of the agreement. This agreement Is accepted for: Submitted by' 4 p Mi ruPrw.uvwl Gary R. Bye Approved For: Pneumatic Controls, Inc. M—ft»n By: Title* Data, Date, PebeA4 V General Conditions: Prevent Iva maintenance wilt be performed during normal working hours and aro doff nod as to 4 : 30 P.M.. Monday through--ELiday Inclusive, excluding holidays. Reasonable means of access to the equipment being maintained shell be provided by the owner. Our service does not Include the normal operation of your system such as starting, stopping Or reselling of the equipment de. scribed. However, Pneumatic Controls, Inc. shall be permitted to start and stop all equipment necessary to per- form the herein agreed services. Pneumatic Controls, Inc. shall not be liable for any loss, delay, Injury or damage that may be caused by clr- cumstances beyond Its control Including, but not restricted to acts of God, war, civil commotion, acts of govern- ment, lire, theft, corrosion, electrolytic action, floods, lightning, froexe-ups, strikes, lock -outs, differences with other trades, riots, explosions, quarantine restrictions, delays in transportation, shortage of vehicles, fuel, labor materials or malicious mischief. Pnuemal I, l;nnlrnla• Inr., ra r—Chlllly in, Inl„ry nr eerrlane to nersons or orDDerty Ihat may be caused by or arise through the maintenance service, or use of the system(s) shall be limited to Injury or damage caused directly by out negligence In performing or failing to perform the service called for herein, or by unusual delays In procuring supplies or for any other cause beyond our reasonable control, In no event shall Pneumatic Controls, Inc. be liable for business Interruption losses or consequential or speculative damages. Pneumatic Controls, Inc. will present a service report for your signature at the completion of each visit We will not be required to make safety tests. Install now attachments or appurtenances, add additional controls, and/or revamp or renovate existing systems with devices of a different design or function to satisfy conditions established by Insurance companies, laboratories, governmental agencies, etc. In the avant the system Is offered, modified, changed or moved, Pneumatic Convols, Inc. reserves the right to for- minato or renegotiate the agreement based on the Condition of the system after the changes have boon made. If emergency service Is Included In this agreement and Is requested at a time other than when wO would havo made a scheduled preventive maintenance call, and Inspection does not reveal any doloct required to be serviced under this agreement, we reserve the right to charge you at our prevailing service rates. Pneumatic Controls, Inc. reserved the right to discontinue this maintenance service agreement at any time, without notice, unless all payments under this contract Shall have boon made as agreed. II replacement of parts are Included In this agreement It IS understood that Pneumatic Controls, Inc. will not be responsible for the rap!acement or repair of boiler tubes, belief section S, bettor refractory, chlmnoy, broaching, refrigeration evaporators, refrigeration condensers, water toile, steam colla, concealed air lines. fan housings; duclwork, water balancing, decorative casings, equipment painting, disconnect SwItChOS, electrical Dower wiring, water, steam, and condensate piping of other structural or nonmoving parts of the hosting, ventilation, and air conditioning systems. Pneumatic Controls, Inc. will not be required to make replacements or repairs necessitated by reasons of negligence, misuse of other causes beyond our control except ordinary weer and tear. It equipment bocOmes non•repolfabte due to unavailability of replacement parte, Pneumatic Controls, Inc. will no longer be required to maintain or service such equipment as a part of this agreement. However, Pneumatic Con- trols, Inc. will &$gist the owner In replacing the equipment at prevailing service rates. It Is agreed that the equipment, piping, duclwork, controls, etc., have been Installed basically as Shown on the contract drawings for this building and that the Installation and performance of these systems 18 aCCODtSDIa to the owner. It Is lurther understood that the equipment covered under this agreement la In maintainable condition and eligible for a maintenance agreement. It at the lime of start-up or on the first Inspection, repairs are found necessary, Such repair chargee will be submitted for the ownor's approval. It those charges era declined, those Items will be eliminated from the agreement and the DflC8 Of the agreement will be adjusted in accordance with equipment covered. g Aluft® PNEUMATIC CONTROLS, INC. SCHEDULE AProposal Number: M1374R 705 NO, COUNTY F10, 1e. PLVMOU f H. MN 55441 Temperature Control Maintenance: Scheduled Preventive Maintenance Inspections will be performed during normal working hours 2 times per year on approximately the following schedule: Snrl n3 —A V.1 l PCI BA -10 and will Include the following equipment or the equipment listed on the following drawing number: All —virnnmental tem_nerature controls associated with t•.hp equipment list Preventive Maintenance Inspections: Scheduled proventive maintenance Inspections will provide those services required to maintain the system at maximum performance and reliability levels and will Include the following: Examine, clean and rocalibrato as required, thermostats, humidity controls, temperature controls, pressure controls, relays, damper actuators, Instrumentation and accessories directly pertaining to the automatic temperature control system. Check and confirm control system sequence of operation to Insure optimum system effi. clency and economy. Lubricate as required air compressors, control valve packing glands, damper bearings and linkages and other accessories directly pertaining to the control system. Inspect automatic temperature control valves for proper stroke, close off, and packing con. dition. Repack or rebuild automatic temperature control valves when. In our judgment, conditions warrant such repair, Emergency Service: Pneumatic Controls, Inc. will be available for 24-hour emergency service under this agreement and service of this nature, performed with the owner's authorization, will be billed at our prevalling service agreement rates. Roplecomont of Worn Parte or Components: Ports or component roplacornont Is not Included under this agreement. However, Pneumatic Con. trols, Inc. will make the required replacements with the owner's authorization and bill him at the prevailing Inhor and mntnrinl rntos. LE P' PNEUMATIC CONTROLS, INC. 705 NO. COUNTY RD. 10, PLYMOUTH. MN 55441 Mechanical Maintenance r`MWNDlllfli/ p � Sir�a [omn ,Ipr S,ur. �rc SCHEDULE B proposal Number: M1374R Preventive Maintenance Inspections: Scheduled Preventive Maintenance Inspections will be performed during normal working hours 4 times par year on approximately the fellnwing schedule: Spring start-up, Fall start-up and two mid-season inspections It will Include the equipment listed on Schedule H and Is designed to keep your equipment running at a high level of efficiency and dependability to Include the following: Checking and verifying performance of all covered equipment and components In accord. once with manufacturer's specifications, original design criteria, and proper maintenance practice. Examination, lubrication, adjustment, and calibration of all covered equipment and com- ponents Including, but not limited to: belts, bearings, blowdown valves, bollor operating and safety equipment, burner flame safeguard equipment, capacity and safety devices, chock valves, condensate pumps, coils, control transformers, control wiring, dampers, duct heaters, electrodes, environmental controls, fans, float valves, flow -timers, gas burners, gas burner controls, gas pressure regulators, gear reducers, hand valves, humidifiers, Igni- tion transformers, motors, motor starters, oil burners, oil burner controls, oil nozzles, oil filters, oil pumps, pressure controls, pumps, refrigeration controls, refrigeration com- pressors, refrigeration condensing units, refrigerant filter driers, refrigerant piping, relays, solenoid valves, etralnore, steam traps, and thermal expansion valves. Emergency Service: Pneumatic Controls, Inc. will be available for 24-hour emergency service under this agreement and service of the nature parlormod with the owner's authorization will be billed at our prevailing service agreement rates. Replacement of Worn Parte or Components: Parts or component repair or replacement is not Included under this agreement. However, Pnoumolic Controls, Inc. will make the required repairs and replacomonts with authorization and will bill at the prevailing labor and malarial rotes. PC14A,t O J 11 WW WW{{1100II11 (� SM1wn iR PPWUMATIMCCONTROLS, INC. SCHEDULE H Proposal Number: M1374R 705 NO, COUNTY R0. 18, PLYMOUTH, MN 55441 List of Equipment to be Maintained: Quantity Component I Manufacturer Model No. Location 1 Air Handler Lennox DM520 Equip Room 1 Supply Fan Lennox 5 HP Equip Room Return j 1 Exhaust Fan Lennox 2 HP Equip Zoom 1 Combustion F4nLennox 1/10 HP Equip Room 1 Burner Lennox 350 MBTU Equip Room 2 Humidifiers Humidispray-------- Equip Room 1 Condensinq Ur1it Lennox H57 -2753-.Y Outside 2 Compressors Lennox 12 ton Outside 2 Condensor Fars Lennox 1 HP outside 4 Zone Motorn Penn 1480E Ecruito Room 1 Enhggat Fan Marathon 1/4 HP Ecrui Room t C411tL4�Ps1IIfa�La1]nQx ------ Uaper off1C 1 PCbeA-0 Council Agenda - 2/27/84 9. Consideration of a Proposal to Automate Elections. (T.E.) A. REFERENCE AND BACKGROUND: In the 1982 general election, Monticello was the last precinct reporting to the Courthouse, that being at approximately 7:30 a.m. the day following the election. Even at that, all of the local ballots were counted by Rick Wolfsteller and me who were not official judges and who should not have counted those ballots. Had we waited for the formal count by the certified judges, we perhaps would not have reported until 10:00 or 11:00. Our general elections consistently run in the 1,200 to 1,500 bellot count, and I fully anticipate that number to cont.inne to prow. Certainly the most consuming aspect of the election is the ballot count, and that is what 1 wish to automate. During 1983 I in- vestigated several election systems, and this past January I attended a workshop at the Office of the Secretary of State where they demonstrated various systems. In my estimation, the most appropriate for the City of Monticello and the most efficient is the system distributed by E.L. Marketing. A representative of E.L. Marketing has been to Monticello and personally demonstrated the system for me and Rick. Total cost of automation for the City is $8,702.00. Based on my computations, using this system would create a savings of $1,703.00 per election year, both primary and general. Thus, the pay back period on this investment is 5.1 election years. While this may seem like a substantial length of period to recover the savings, if one translates the elections into days, the pay back in complete in 11 days. Likewise, the complete cost of automation assumes no prico reduction through negotiation or competitive purchasing, it does not assume an increase in voter turnout which would create even greater man hours in manual counting, it assumes no coot recovery through the sale of our existing voting booths, it assumes no cost analysis of man hours for the public works employees to assemble and dismantle our existing voting booths, and lastly it assumes no possible revenue through the lease of the automated counting system to other governmental units such as Monticello Township, Otsogo Township, the hospital, the school, etc. The system that I have been most improaood with is the punch card voting system and the punch card machine read. Ilia reador is the moot axponaiva picco of equipment listing at $5,795.00. This is actually a vary small single function computer that counts the ballots no rapidly as they can be fad into the machine and presents a final tally topo at the conclusion of the count that is acceptable under Stats standards as a summary report. We do, of course, still have to fill in the necessary forms for tho Secretary of State. Thin system is also upgradable in tho future should our voter turnout grow to such a point that we wish to purchaao an automatic card foedor. At this point I do not think the automatic card feeder - 15 - Council Agenda - 2/27/84 is essential. That would be a type of overkill since they can count up to 600 cards a minute. Even if we had 1,800 ballots, the machine would only operate for approximately three minutes. I would rather, at this time, hand feed the counter and be done in approximately 45 minutes. If we elect to purchase such a system, I am recommending that we purchase it as soon as possible and set up the new voting system for public review. Generally, to help voters become familiar with a new system, a number of mock ballots are set up so that people can cane in anytime during business hours and play with a mock ballot. I think it would alco be appropriate to schedule �w„ nr three public ono hands-on workshops before the primary election occurs. It would even be possible to set up a demonstration in the library, the mall, and perhaps some other public place besides City liall prior to the elections. The financing of this acquisition is where the rub comes. In my early investigation, prior to the adoption of the 1984 budget, I checked into a counter that originally listed at approximately $600.00. I was also informed that a dozen voting stations could be acquired for approximately $900 to $1,000. Thus, under Capital Outlay in the 1984 budget, I show an expenditure of $1,500. What 1 discovered after the adoption of the budget is that this particular counter has been discontinued since it was too small to handle the needs of most precincts that wore faced with automation. Likewise, I was informed that the voting stations had cardboard side walls rather than the fiber or heavy duty plastic sido walls. Further, they did not have individual lighting fixtures. lienee, I'm proposing an approximate $8,702.00 expenditure with only $1,500.00 budgeted. My proposal to automate, however, has two potential funding sources. The additional $7,200.00 required could come from the balance remaining of the County payment for the street revocation or it could come directly from the Capital Improvement Rovolving Fund, which for 1984 shows in excess of $134,000.00 in revenue, with no specific expenditure items highlighted. My preference for acquisition would be that the expenditure be made from the Capital Improvement Revolving Fund. B. ALTERNATIVE ACTIONS. 1. Continue the elections as is - this alternative really would not change anything and perhaps as voter turnout increases we would fall further behind. 2. Loavo elections as is but hire substantially more judges - this would accommodate for increased voter turnout and perhaps would lessen tine actual ballot counting time. It would have no affect on the reduction of expenditures. 3. Divide the City into two precincts and conduct the election at two siteo - this again would require the addition of oaveral more election judges since we would move to fully staff two Council Agenda - 2/27/84 precincts with election judges and counting judges. would very likely move up our final reporting time, but would not reduce election related expense. 4. Automate election counting - would require some additional time in training the voters in election procedures for at least the first two elections. Would substantially reduce counting time and counting judges required. Would accommodate increased voter turnout. Would create a budget overrun in 1984 of approximately $7,200.00. Conduct of the actual voting during election day would remain essentially unchanged. 5. Automate elections and divide into two precincts - this would not require two counting machines but would require additional voting stations. This is meant primarily to address the actual conduct of voting during the polling hours. This may be a situation we will have to consider within the next couple of years as voter turnout increases and the demand to get in and get out of the polling place also increases. I do not think that this step is essential at this time, but may be upon us within the next four to eight years. C. STAFF RECOMMENDATION: This is not actually an entire staff recommendation since the burden of elections falls primarily on me. I recommend and request that you authorize the expenditure to automato elections from the Capital Improvement Revolving Fund. By doing it now, it would allow me to place the order based on six weeks' delivery, as well as assemble an election day plan to submit to the Secretary of State for approval. It would also allow me time to amply demonstrate the product to the general public as well as approach negotiations to other voting juraidictiono who may wish to rent or lease the system. Noto: In a rent or lease agreement that simply means that the other jurisdictions must bring their ballots to our location in an approved transport box, run their control ballot through the machine and then do the counting. Tlie machine does not leave the City Hall. That would oleo be true of two precincts should that eventuality come to pass. I furthor think that thio would be an important year to initiate election automation, since it is a Presidential election year, and I anticipate a largo voter turnout. Lastly, with respect to the coot savings, I'm not sure that we can over save a greater amount of money, but we would simply recover it in a shorter poriod of time. D. SUPPORTIM DATA, Copy of come computation sheets of mina, copy of the original proposal from E.L. Marketing highlighting the elements that I would be interested in acqui ring. - 17 - 0 ELECTION AUTOMATION Cost Comparison Personal services Only Without automation 30 JudQcs 6:00 a.m. to 3:00 p.m. = 9 hours / 8 judges @ 9 hours - 72 hours 2:30 p.m. to 8:30 p.m. = 6 hours / 8 judges @ 6 hours a 48 hours 8:00 p.m. to 6:00 a.m. = 10 hours /14 judges @ 10 hours a 140 hours TOTAL MANHOURS 260 hours HOURLY RATE 4.50 $1,170.00 Admin. @ 27.56 /hour and Asst. Admin. @ 20.96/hour will miss 8 hours work on day following the election. $48.52/hour x 0 hours - $388.16 TOTAL COST PER GENERAL ELECTION $1,558.16 Two olectiono per year a $2,726.78 (computing primary at 3/4 of General) As population inereaaus, time and $ incroaso. Personal Services Only With automation 20 Judges 6:00 a.m. to 3:00 p.m. - 9 hours/ 8 judges @ 9 hours - 72 hours 2:30 p.m. to 8:30 p.m. - 6 hours/ 8 judges @ 6 hours = 48 hours 8:00 p.m. to 10:30 p.m. = 2.5 hours/ 4 judges @ 2.5 hours - 10 hours TOTAL FWZIIOURS 130 hours HOURLY RATE 4.50 $ 585.00 Savings on judges only - $585.00 Duo to early completion, Admin. and Asst. Admin. will report to work as usual of day following election. Soft cost savings . $388.16 Total savings per general election $ 973.16 Two elections per year a $1,023.75 (computing primary at 3/4 of general) Total savings (two elections) a $1,703.03 J _,n COST OF AUTOMATION (complete•) $8,702.00 Based on $1,703.03 savings per election year, pay back period is 5. 1 years. This assumes no price reduction through competitive purchasing, no increase in voter turnout, no cost recovery through the sale or our voting 000ths, no cuss mmlysis vi public wutks empluyees assembling voting booths etc., no possible revenue through the lease of automated counting system to other governmental units. • itemized breakdown available on file. 09 ELMarketing 25W651 Towpath Court Wheaton, Illinois 60187 (312) 6682987 i 1 1 City of Monticello Tom Eidem, Administrator 250 E. Broadway B.0 Box 83A Monticello, MN 5512 Dcar Tum Tf:ank o, "or ,:e the oppertunity to demonstrate our Punched Card 'Doting System "or you Friday,liovember 21, 1983 at your ot':'ice. t.'hen we were torettier we dlecunsed several options for your consideration end ollowin . per vour request, is a list of items needed for your application and their respective coats. FEM (Precinct Election Proceosln6; System) Vote counting ,,,it. This is the RAND FED unit which will read the cards as well as store the data in its computer memory slid when Instructed uy the program, will print the results for each candldate,the number of votes cast and the percentarea. 1) PEI9 $ 5795.00 — 2),00 Curd Per Minute Card Reader (Optio:a l) $ 3695,00 3)Connector Cable ( PEPS to Reader) $ 155.00 . 4)Pro:,Tam License Fee (One Time Char; -e) $ 140.00 0 5)Demonstrator Unit 2y $56.00) $ 112.00 Madel IV Vote Recorder ( 12 9 $100.00) $ 1200,00 (These you may possibly use with your present Voting Stations if your shelves are vide enough to accomodate the length and width. If they will riot fit, see Stems 7 and 8.) —ft 7) Voting; Station (With light and Vote Recorder Included) New (12 (9 $200.00) $2400.00 Used (1.2 0 $175.00) $2100,00 8) Voting SLatiOn Only (Car board and Styrofoam style) 112S 18.95) $ 227.40 —9) Divided Ballot Box ( Optional) $ 46;,95 10) Trnnafer Caae ( Optlonul) If' you must teannfer the Ballota to another location. $ 30.00 —11) Demonatratur Carda(200 0 $3.00/0 $ 6.00- -12) .00- 012) Red Duplicate Garcia (One Box of 1000 0 $40.00/1,1) $ 10.00- - 13) Lead Benin (One box of 100 0 12.00 /C) $ 12,00 0 —14) Plaatle Padlocks (One hox of 100 G $10.0010 $ 10.00 — . 15)lkrllot Garcia ( Two 6oaca of 1000 © 40.00/M) $ 80,00 0 r1- ) Rellot Envelopes (20O0y 30.00/14) $ (0.00— For 0,00—For Lhe flrot two elections, EL Marketing; will prepare the layout and assemble Lhu hu ;es a:,d install them into tho VoLo Recorders. Afterwards, this service will coot $5.50 per Unit. Proirrammong Coat to $ 150.00. a ,&gw16rr1eM 00 4'I CL mer i • ......I , II. i .I i .I. uu,.I. . i, i .. i ,.. I i.i ilii•i I. I I, i... I,i lil ELMerketing 25W651 Towpath Court Wheaton, Illinois 60187 (312) 668.2987 Page 2 of 2 7 Allow 6 weeks for delivery. Terms are net 30, F.O.B. Origin To assure pricea,we will accept a Purchase Order with delayed delivery and as we discussed, should your County decide to buy the Vote Counter,we will work with you to be pure that problems of duplication are worked out so that you will not be held in an embarrassing situation. I think this covers all we dicsussed. Please call me at 636-7405 when you decide to have the meeting with your prospective cooperative buyero-users and also Just call if I can answer any questions for you. Sincerely, Herb Reiesner CC: Ed Lellbsch (D Council Agenda - 2/27/84 10. Consideration of Bids and Proaosals for the Replacement Purchase of a Public Works Pickup Truck. W .S.) A. ]REFERENCE AND BACKGROUND: As part of the City's Comprehensive Capital Improvement Program the staff reviews yearly the condition of buildings, vehicles, streets, equipment, and other City property to determine the longevity of the different items and the need for repairs or replacement. One such vehicle is the City's 1975 Ford 3/4 ton 4 -wheel drive pickup. This unit was purchased for the Street and Parks Department in June of 1975. Since that time, the vehicle has been used for transportation of men, equipment, and supplies for the various dupartments. The 4 -wheel drive has proved extremely valuable in many instances. In the spring, summer, and fall the unit is used periodically on various construction sites, which are sometimes inaccessible to the normal 2 -wheel drive vehicles. In addition, some of our lift stations are almost inaccessible during rainy weather to the normal 2 -wheel drive type of pickup. In the winter time the 4 -wheal drive plays its most important role. The Public Works Department as a service organization to the public is open 24 hours a day. We do not have the luxury of being able to close our doors at a certain time or of being able to tell the general public to call us next week when the weather is better, or sorry but wo can't gat partu, or our drivers can't get in because they are stuck in their driveways. It is almost impossible to have the mobility that Lila job demands without 4-whool drive. During Lila 1981 review of clic condition of Unit 05, it was determined that two or three more years could be gotten out of this unit by repairing the existing rust, replacing a fender, seat, paint, and other various mechanical repairs. We, therefore, made these repairu in the winter of 1981-1982. We reviewed the condition of thin pickup during Lilo budget period in 1983 and determined that duo to Lilo deteriorating condition of Lilo body and the future need for repairs to the front axle aaaembly as well as a Lorn seat, tiros, and such, it would bo bettor to replace thio unit in 1984. We placed an amount into the budget of $8,000 for thio purpose. This figure was booed upon antimatas givan from local dealers. In preparation for thio agenda item, wo discussed the replacement of Chia unit with soveral dealers. Several points of interest were brought out during thane discussions. It appears that today's - 18 - Council Agenda - 2/27/84 pickups are generally made lighter than the 1975 unit we have. The 3/4 ton pickup which we have has served satisfactorily and appears to be well spec'd for the job it has to perform. It would not be advisable to go to a lighter pickup than the one we currently now use. One other item of consideration that was brought out was that all of the new lighter or mid-range 3/4 ton pickups use unleaded gasoline. The City does not currently have an unleaded gasoline storage tank or facility. We only have one vehicle that uses unleaded gasoline and that is the van purchased last year for the water Department. It is time consuming and costly to fuel up at service stations with unleaded gasoline, and we may have to look into that problem in the future. In discussing the problem with the various dealers, it was noted that the heavv duty 3/4 ton pickups use regular gas. One of the dealers indicated that the difference between the medium and heavy duty 3/4 ton pickup would be less than $300 in a municipal bid type situation. The cost difference alone in the fuel would easily make up this difference in cost of the vehicle in a short amount of time. Due to these considerations, it was decided that the new pickup should be specified to be a heavy duty 3/4 ton pickup rather than the medium duty pickup which we now have. After the specifications were drafted, I talked with Tom about the best way to approach obtaining price information. Since the vehicle is expected to cost less than $10,000, it would not be necessary to advertise for bids and that only written quotes would be needed from two or more dealers. we looked at some of the problems with the past purchased of vehicles, and one of the items of concern was the possible unfairness in negotiating prices witli only one dealer. Tom suggested that we use a reverse bidding process in that we ask each of the dealers to submit a written quote based upon outright purchase and/or trade-in value for our existing pickup. After the dealers had given us this written quote based upon the opocifications presented, they would each be given the opportunity to lower their price by attending the reverse bidding auction. This procedure will be used to obtain the lowest possible price and is fair to all the dealers. We will have this information under acparate cover for Monday night'o meeting. In addition, a couple of the doaloru indicated that ti:e City may wish to sell their 4—whoel drive unit outright and thereby obtain a bettor price. It was suggested that we obtain come information about possible offers for the pickup. To do so, we placed an ad in the Monticello paper that we would consider offers racolvod by 4:30 Friday afternoon but that the City rocarved the right to reject any or all offers as is the case with the quoted from the dealors. - 19 - Council Agenda - 2/27/84 B. ALTERNATIVE ACTIONS: 1. One alternative may be to alter the specifications for the pickup and go to a lighter, medium duty type pickup such as the one we have now. I don't believe this is a practical solution in that the City would either have to establish another fueling station for unleaded gas or continue to pay the higher costs in the price of gasoline and man power necessary to fill up at the service stations. 2. A second alternative would be to not replace Unit #5 at this time but to make, again, the necessary body and mechanical repairs and attempt to stretch out the longevity of this pickup. This alternative is not practical frum Lh. standpoint CJu uf-:C.i.L..Cz= znd _ , _ra�_l: = ^� _�'11nh1 t j r., nn the unit. 3. The third alternative would be to purchase a replacement vehicle as specified from a dealer offering the best value for the dollar. This would take into consideration the purchase price as well as the service and vehicle supplied. This alternate would include either trading the pickup in or selling it outright, whichever is financially in the best interests of the City. C. STAFF RECOMMENDATION: 1 i It is the staff recommendation that we use alternate 03 and purchase a vehicle as specified no long as we can coma within the budget constraints of total capital outlay of $8,000. We will have all of the facts and figures for your consideration at Monday evening's meeting. D. SUPPORTING DATA: Notice, specifications, proposal form, and Attachment A for review. - 20 - 4 x 4 UPDATE We have received all the cost data regarding the purchase of a replacement 4 x 4 pickup. It appears that without the private offers and reverse bidding our beat price would have been With Elk River Country Chrysler for a trade -4.n price of $8,553.00. The reverse bidding procedure saved us $300.00 when both the Monticello Ford and Country Chrysler participated. A further savings was realized by a private offer of $3,200 for our 1975 4 x 4. This is a savings of $1,400 over the trade-in price allowed by Country Chrysler. Total savings over trade-in is $1,700 for a total capital outlay of $6,853.00 if purchased from Country Chrysler. This is $1,147.00 under budget. The next closest price would be from Monticello Ford. This purchase would require a capital outlay of $7,483.90. While this is still under budget, it becomes very questionable to purchase local if it costs $630.90 more. it the Council elects to replace our 4 x 4 with the unit specified, it is a staff recommendation that we purchase the Dodge from Elk River Country Chrysler and sell our existing 4 x 4 outright for $3,200. This is the beat dollar value. J �n Simols Public Works Director BID TAB 4 x 4 PICKUP PRIVATE OFFERS 1975 FORD 4 x 4 James Tuller $1,700.00 Steve Vollmer 3,200.00 Rich Cline 1,835.86 (lick Remor 11800.00 Robert A. Ulbrich 1,625.00 Ruff Auto 2,300.00 •NOTE: The City'o original purchaso price of the 1975 F-250 4 x 4 in June of 1975 was $5,466. This figure, loos tho offer of $3,200, leaves our coot for tho loot nine years at $2,266. This is approximately $250 per year (not including oper.6 maintenance cost). Purchase Dealer Price Trade In Country $10,053.00 $1,800.00 Chrysler 3,200.00 7,483.90 Monticello 10,683.90 993.90 Ford Gould Bros. 11,045.15 2,150.00 Chevrolet PRIVATE OFFERS 1975 FORD 4 x 4 James Tuller $1,700.00 Steve Vollmer 3,200.00 Rich Cline 1,835.86 (lick Remor 11800.00 Robert A. Ulbrich 1,625.00 Ruff Auto 2,300.00 •NOTE: The City'o original purchaso price of the 1975 F-250 4 x 4 in June of 1975 was $5,466. This figure, loos tho offer of $3,200, leaves our coot for tho loot nine years at $2,266. This is approximately $250 per year (not including oper.6 maintenance cost). Private Net Offer Net $8,253.00 $3,200.00 $6,853.00 91690.00 3,200.00 7,483.90 8,895.15 3,200.00 7,845.15 PRIVATE OFFERS 1975 FORD 4 x 4 James Tuller $1,700.00 Steve Vollmer 3,200.00 Rich Cline 1,835.86 (lick Remor 11800.00 Robert A. Ulbrich 1,625.00 Ruff Auto 2,300.00 •NOTE: The City'o original purchaso price of the 1975 F-250 4 x 4 in June of 1975 was $5,466. This figure, loos tho offer of $3,200, leaves our coot for tho loot nine years at $2,266. This is approximately $250 per year (not including oper.6 maintenance cost). v Quare TAB 1984 4x4 Original Old Picknn Round Round Round Round Round Dealer Name + ' _ Quote Value 1 2 3 4 5 2. 6. 7. e. 9. 10. Round Round Round 6 7 R HC✓rICE The City of Monticello is accepting quotes for the purchase of one new 1.904, 4 x 4, 3/4 ton pickup. The specifications and proposal form are enclosed for your review. The City may trade in or sell outright its 1975, F250, 4 x 4. This vehicle is available for your appraisal at the Public works Building on west County Road 39 between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday. 77re quotes, using the enclosed form, shall he placed in an envelope labeled "1904, 4 x 4, 3/4 ton pickup" and delivered to City Hall at 250 East Broadway no later than 2:00 p.m. on Friday. February 24t 1994. At 2:00 p.m. they will be opened and the low price will be read aloud. Each authorized dealer reprcrentati•:c pr=os at the cpcning shall b_ given an. opp9rrnnity .—Ii ... r rr.o:r nr ir•r• ,n ar.r:nrdnnce with the nroeedure outlined in Attachment A. The prices will then be considered by the City staff and Council at the next Council meeting. The City reserves the right to reject any or all quotes or award the purchase based on delivery, price, service, model f a 'r or other items in the best interests of the City. 0 SPECI FICATIOL'S Unit quoted shall be a new: currently advertised standard production model with all the latest changes and standard features for that model and the following: G.V.W.: Over 8,500 pounds, four-wheel drive, 3/4 ton. Wheel Base: Minimum 131 inches, maximum 133 inches. Body: All Steel body with 8 -toot all steel box with internal fender wells and tailgate. Color: Orange exterior Black interior Engine: Minimum: 350 cu.in., high output, regular gas, v8, 160 SAF. Not lip EI 3,800 RPM. Transmission: 4 speed manual shift with 1 reverse. Transfer Case: Two speed, (4L, N, 711 6 411) . Front Hubs: Manual Locking. Front Axle: Minimum 3,500 lb. cnpacity. Front Saringai Minimum heavy duty as required for over 8,500 G.V.W. Roar Axle: Ratio approx. 4:10 Limited slip on Peal Traction. Minimum 5,500 lb, capacity. Rnar Springs: Minimum heavy duty as required for over 0,500 G.V.W. Bunipors: Front: Standard bright finish Rear: Painted, heavy duty, step typo. Shock Absorbers: Double acting heavy duty front and rear. Brakes. Power dioc front. Drum rear. le:dintor: Heavy duty cooling. Alrr.rnator: Minimum 60 A1111 Battery: minimum 63 NMP -IIIc or 500 AMP capacity. Tires: 4 all season steel belted radials such as Goodyear Wranglers. Size: LT 235/85R -16E or 4 all weather bias ply polyester 9.50 x 16E. J Steering: Power Truck Cab The truck shall have a conventional all steel cab of the three man type and shall contain the following equipment: a. tinted windshield b. high output heater C. windshield washer d. cigarette lighter a. inside rear mirror f. insulation package beai with nu vinyl upholstry h. speedometer, volt meter or amp meter, fuel gauge, temperature gauge, and oil pressure gauge I. minimum 5"x7" dual low mount short arm bright finish mirrors j. two speed windshield wipers (Intermittent typo) k. twin sun visors 1. interior done light M. antifreeze protection to -40OP n. no radio, allow for credit if standard Rust proofinq. Tho entire body, underside, and rust prone inner areas shall be rust proofed. Service Manuals: In addition to the operator's manual, a full act of service manuals including chassis, engine, transmisuion, body and electrical systema shall be provided. Fuel: The vehicle shall have a minimum of 10 gallons of fuel when delivorad. Delivery Time after Receipt of Order: The dealer shall specify an expected delivery time in calendar daya after receiving the purchase order. if Lilo now vehicle is not roceived by this date, the dealer shall furnish to the City free of chargo a loaner pickup in good operating condition until such Lima d -livery is made. Warranty: The warranty shall be a minimum of 12 month/12,000 mile coverage. J PROPOSAL FORM for ONE NFW 1984 3/4 TON 4x4 PICKUP Dealer: Name Address vehicle Quoted: Make Model Total Purchase Price for Monticello as Specified • $ Delivery Time in Calendar Days Days "Guaranteed trade-in value of 1975 Ford F250 with 7 foot anow plow at Lime of delivery $ Note •Exception to Specifications: 1. 2. 3. Authorized Dealer Signature Date "I:ote, The City reserves the right to purchase outright or trade in the '75 Turd, wlilcliever is in the boat interest of the City. OAD J INFORMATION R!'QUIRED FROM BIDDER 1. ENGINE - Make Engine Manufacturer's Model Number of Cylinders Number of Main Bearings Bore Stroke Displacement Torque at RPM. Horsepower at -RPM 2. AXLE - Front - Capacity J. AXLE - Rear - Manufacturer and Model Number Type Gear Ratio Rated Capacity 4. SPRINGS - Rear - Rated Capacity Front -Rated Capacity 5. TRANSMISSION - Lw Gear Ratio Make G. MAXIMUM GVW 7. MAXIMUM PAYLOAD 0. TIRES - Size, Ply, Manufacturer J ATTACHMENT A The City of Monticello, Minnesota, will utilize a scaled bid reverse auction technique for this purchase. Each authorized representative of any vendor/dealer must, prior to the bidding process, register with the City of Monticello and show written proof that the bids which they may submit are authorized by the vendor/dealer. The City will supply bid forma and markers to each registered authorized representative present. Each bidder shall be assigned do identification cc -f. :dc„ ,c/she muc_ _n :heir bid for.... After the authorized representativu completes their bid computation, the bid form will Ix: given to a City representative. Bids shall be placed, by the City representative, into a scaled container. After all bids have been placed in the bid box, they will then be removed by random uclection and opened. After all bids have been opened, the City shall read only the price stated in the low bid. The vendor/dealer shall not be identified. All authorized representatives participating shall then be invited to submit a new sealed bid. When all bids have been submitted and placed in the bid box, the City representative shall again remove the bids by random selection and open all bids, reading aloud only the price in the low bid. This process shall be repeated until either only one bidder remains in the process or until the same bid from the same vondor/dealor is the low bid for two consecutive readings. When this bidding process is completed, and a final low bid has been determined, all bids uhall 1H3 opened for public review. The City representative shall take the two lowest bids to the next regularly scheduled Council meeting for final action. 0/2) GENERAL FUND FEBRUARY 1984 AMOUNT CIIECK NO. Mobil Oil Credit Corporation - Gas 143.36 18390 Gordy Link - Fuel Street Department 2,131.60 18391 Gary Anderson - Mileage 25.70 18392 Minn. State Treasurer - Watercraft Receipts 42.00 16393 Minn. State Treasurer - Snowmobile Receipts 33.00 18394 Fidelity Bank and Trust Company - 1971 Water Revenue Bond 16,482.66 16395 Minnesota Bearing Company - Parts 20.82 18396 Page Electric Company - Fuses, etc. at WWTP 105.20 18397 Monticello Chamber of Commerce - 1984 Dues 100.00 18398 A. C. Davenport 6 Son Company - 3 signs for City Ball 111.82 10399 State Treasurer - Surplus Property Fund - Supplies 146.25 18400 Al 6 Julie Nelson - Star Tribune Renewal 11.70 18401 John Hoffman - Mileage - WWTP Seminar 30.00 18402 W.W. Gra Leger, Inc. - 4th St. Warming (louse repairs 57.71 18403 Foster - Franzen Agency - Renewal of Policy GP27445 11151.09 18404 Detail Metal Craft, Inc. - Light brackets for City Ball 675.00 18405 Waterous Company - Cable Assembly 34.67 18406 equitable Lite Assurance Society Ot the U.S. - Insurance 40.00 1640 State Capitol Credit Union - W/H thru 1/31/84 250.08 18408 Wright County Mayor's Association - 1984 Mayor's Dues 80.00 18409 Petty Cash - Reimbursement of Petty Cash 45.48 18410 First Bank Minneapolis - 1975 G.O. Improvement Bonds 67,144.80 18411 Division of Waters - Annual Report of Water Use 20.00 18412 Corrow Sanitation - Contract Payment for January 1964 4,490.50 18413 Gerald Hermes - Cleaning Library 137.50 18414 U.S. Postmaster - 10 rolls of stamps 200.00 18415 uopartment of Employee Relations - FICA Tax 1/15 thru 1/31/84 2,396.91 18416 Commissioner of Revenue - State 14/11 tax for January 1984 2,554.00 18417 Wright County State Bank - Federal W/H tax for January 1984 3,834.20 10410 State Treasurer - PERA Secretary - PERA W/11 1/15/84 Lliru 1/31/04 1,514.96 10419 Monticello Township - Payment on LGS Agicoment 6 Fire. Dep. expenat 4,781.37 1842U Minn. SLaLo Tr'easur'er - Watercraft Receipts 31.00 10421 Void ------ 18422 Minn. State Treasurer - Snowmobile Receipts 207.00 18423 Gwen Bateman - Animal Expense for December 1983 205.13 18424 James Prousse - Cleaning City (fall for January 1984 275.00 18425 YMCA Of Mple. - January contract payment 312.50 18426 Arve Grimamo - Mayor salary for January 1,984 175.00 18427 Dan Blonigen - January council salary 125.00 18428 Fran Fair - January council salary 125.00 18429 Ken Maus - January council salary 125.UO 18430 Jack Maxwell - January council salary 125.00 18431 Minn. Stalo Treasuror - Watercraft Rcccipts 36.00 18432 Minn. State Treasurer - Snowmobile Receipts 115.00 18433 Wren. Section CSWJPCA - Rug. Fee for Albert and Senn 30.00 18434 North Central Public Service Company - Natural Can for January 3,988.19 18435 university of Minn. Reg. Fee for Roger and Richard 52.00 18436 MOOn Motor Sales - Firo DeparLmont Repairs 9.55 18437 TruaLOO, Ind. Fund - Bankor's life Ins. - Payment for Feb. 1984 4,418.32 1B439 Elcc L-onic Center, Inc. - operating supplies - WWTP 47.31 18439 Davis EIeC a onic Service - Maintenance of equil.ment 52.00 18440 National Chemocarch - faint for WWTP 21A.68 IR441 AT 6 T Information Systems - Fire Phuno Chargo 2.99 18442 Ziegler, Inc. - labor service chargo :40.00 18443 'lop Manufacturing - Cleaning material WWTP 182.15 10444 GENERAL FUND FEBRUARY 1984 AMOUNT CHECK NO. Nelson Radio communications - Repair Antenna - Divil Defense 12.00 18441 Maus Foods - Supplies 195.02 184 Water Products Company - Meters, valves, etc. Water Department 494.92 18447 Lcef Brothers - Uniforms for January 1984 190.10 18448 National Bushing Company - Parts and Supplies 209.97 18449 Coast to Coast - Parts and supplies 246.00 18450 Great River Regional Library - Telephone Service for 1983 155.15 18451 11arry's Auto Supply - Parts and supplies 198.41 18452 Our Own Hardware - Supplies 588.53 18453 Orr Sehelen Mayeron, Associations - Engineering Fees - Dec. 1983 2, 120.97 18454 Mid West Industrial Service Corp. - MALerIal for Dog Pound 10.00 18455 Kennel-Aire "tfg. Co. - Bins for Dog Pound 114.00 16456 Northstar Waterworks - Meter wire 185.98 16457 Marco Office Products - Office supplies 43.15 18458 J. M. Oil Company - Gas 4.16.45 18459 Independent lumber Company - Supplies for Dog pound 117.46 18460 Earl Peterson Equipment - Saw and blades 66.50 IR4Al SMA Construction - Supplies 37•.00 18462 Medical Oxygen s Equipment - Supplies 223.00 18463 Central McGowan - Welder and operating supplies 1,154.7G 18464 O.K. Hardware - Supplies 15.20 18465 National Life Insurance Co. - Life Insurance - Tom F.idem 100.00 18466 Fyle's Backhoe Sewer - water line repair 223.00 18467 Northern Liquidators, Inc. - Office supplies 6 soap - WWIP 43.80 184GB O.J. Arlien - Wright County Auditor - Printouts 6 assessments 189.10 18469 Mizen. Park Supervisors Assoc. - 1984 Memberuhip Dues 15.00 18470 Dick's "6V Service - Oil - WWTP 10.20 184' W.W. Grainger, Inc. - Air Cleaner - WWrP 574,49 1047. Monticello Times - Advertising and Publishing 286.90 18473 Monticello Printing - Fire Department Print.rng 161.55 18474 Nott Company - WWTP Operating mrp piles 26.37 16475 Suburban Gas Company - Gnu for heaters at City Ha 11 11,70 18476 Johnny's Implement - Supplies 29.10 18477 Irene foster - damaged mailbox by snow plow 8.82 18 47 8 Roger Gnu - damaged mailbox by snow plow 6.05 18,179 Milbank Insurance Co - Fire Policy for City 11a11 309.00 18480 Local m49 - Union Dues for February 1984 05.00 18481 Norwest Bank of Mplo. - 73 G.O. Bonds 1,143.70 10482 Campbell Abstract Company - Professional Fees - 10A 61.00 16483 Municipal Finance Officeru - 1984 Membership Dues 70.00 18404 Gould Brothers - Oil Change - Water Department 23.00 18465 Audio Communications - Installation of radios and repairs 177.00 18486 Big Iake Ilnrdwaro - Repairs at. Dog Pound 39.39 18487 Monticello Office Products - Office supplies 197.01 18488 Central 1411. Association - 1984 Membership dueo - City Managers 10.00 18489 MN. Department of L'concmic Security - Benefits - Loren Klein 1.656.00 10490 Minn. Stats Treasurer - Watercraft Rocaipts 39.00 18491 Minn. Stato Treasurer - Snowmobilo Receipts 94.50 16492 Phillips Petroleum - Gau Water Department 81.20 18493 Mi nnosuta Dearing Company - Bearings , 101.41 18494 Borg Bag Company - Sandbags and ties 549.50 18495 Central Eyewear - Glasses for Tom Moore - Safety GlAnnea 9.00 IR49r J GENERAL FUND AMOUNT Northern States Pewer Company - Electricity for February 1984 9,856.72 Thomas Eidem - Car Allowance for February 1984 300.00 Howard Dahlgren Associates - Professional Services - January 3,696.33 First Bank Mpls - Public Fund Charge 4.00 Jerry Hermes - Cleaning Library 137.50 State Treasurer - PERA W/H thru 2/15/84 1,512.43 State Capitol Credit Union - Credit Union W/11 thru 2/15/84 125.04 Depart of Employee Relations - FICA W/H tt:ru 2/15/84 2,326.78 Harbor Freight - Supplies 58.85 Gruys Johnson 6 Assoc. 580.00 Bentec Engineering - Lamps and office supplies 1,315.75 Rural Computer Consultants - Registration fee for Tom Eidem 40.00 Michael O'Connor - Legal fees 330.00 Rick Wolfsteller - Mileage thru 2/23/84 82.00 Gorelick Steel Company - Dog Pound 93.75 01wn Llectric - nupairs 223.98 a n -0aR Cwuf,uuy - Cwupa uiicce.vu wa�ro 21-7 Pauly A. Laurence Company - Work at WWl'P 891.05 Earl F. Anderson 6 Associates - Handicapped signs 325.67 Mega Products - Labor 10.00 Hayden -Murphy - Filters 34.74 Central Contractors Supply - Tools 33.52 Northern Liquidators - Small tools 108.00 Dick Brooks - Labor 33.00 Big Lake Machine - Repairs 63.00 McCarthy Well Company - Water Inspections 129.00 John Henry Foster Company - Parts 1,224.49 3M PSC2214 Company - Servico Call 211.94 Trueman -Wal tars - Parts and supplies - WWTP 147.66 Purcell Plumbing 6 Heating - Dog Pound Repairs 209.BG Osseo Auto Parts - Labor on air compressor at WWTP 334.00 Foodrite Controls - General operating supplies 1,716.73 Mobil Oil Corp - Goo 260.78 Bridgewater Talephon6 - Phone bill for Janoury 1984 839.24 International City Management Association - Subscription 58.50 Gary Anderson - Mileage 81.G8 R.S. Means Company, Inc. - Subscription for Gary Anderson 35.75 Tom Eidem - Travel Expenses 16.40 Northwestern Doll Telephone - Fire Phone 38.97 Amoco Oil Company - Gas 8.96 Road Machinery a supplies Company - Truck Rental and porto 363.43 Twin City Pot supply - Supplies for dog pound 217.24 TOTAL CASH DISBURS121EIrl'S 161,168.87 Payroll for Month of January 25,826.49 GRAND TOTAL. FUR MONTH OF JANUARY $106.995.3G LIQUOR FUND TCYI'AL CASH DISBURSEMEIlT'S 68.506.06 PAYROLL FOR JANUARY � 3,676.20 GRAND TOTAL FOR MOMI'II pF FEBRUAky 72,104.26 AMOUNT CHECK CASH DISBURSEMENTS - FEBRUARY 1984 NO. State Capitol Credit Union - W/H thru 1/31/84 40.00 11077 Ed Phillips s Sons Company - Liquor and wine purchasu 4,705.75 1107x, Department of Employee Relations - FICA W/11 Lhru 1/31/84 234.31 1107':• Commissioner of Revenue - State W/H Tax for January 1984 268 .00 11080 Wright County State Bank - Fedor.al 14/11 Tax for January 1984 438.30 1108i State Treasurer - PERA W/H Lhru January 1984 162.47 11082 Griggs, Cooper and Company, Inc- - Liquor purchase 3,517.45 11083 Eagle Wine Company - Wine purchase 888.83 110114 Ed Phillips and Sons - Liquor and wine punccase 3,965.86 11085 Twin City Wine Company - Liquor purchase 911.80 11080 Griggs, Cooper and Company - Liquor purchase 2,148.58 11087 Ed Phillips 6 Sons Company - Liquor purchase 2,284.11 11088 Eagle Wine Company - Wine purchase 175.26 11089 North Central Public Service Company - Natural Gas - January 1964 363 .58 11090 Northern States Power Company - Electricity for January 1984 477 .20 11091 Trustee, Industrial Fund - Banker's Life Ins. - Health Ins. for Jan. 361.26 11.092 Bridgewater -ralephone - Telephone for January 1984 41.99 11093 Monticello Times - Advertising for January 1984 121.60 11094 Maus Foals - Supplies 21.49 11095 City of Monticello - Water 6 sewer bill for 4th quarter 85.65 11096 Monticello Office Products - Office supplies 23.07 11097 Yonak Sanitation - Garbage service for January 1984 82.50 11098 Liefert Ttvcking - Freight Charycs for January 1984 266.26 11099 State Treasurer - PERA W/li thru 2/15/84 166.92 11100 State Capitol Credit Union - W1111 thru 2/15/84 20. UO 11101 Department of Employee Relations - FICA W/H Lhru 2/15/84 240.72 11102 Twin City Wine Company - Liquor and wine purchase 1,360.09 11103 Quality Wine and Spirits Company - Wine. purchase 966.15 11104 Ed Phillipa s Sons - Liquor purchasu 3,413.69 11105 Eagle Wine Company - Wine putclnase 571.37 111011: Grigga, Cooper and Company, Inc. - Liquor purchase 1,686.20 11107 Jude Candy 6 'robacco Company - Misc. purchases 390.05 11106 Grouslein Beverages. Inc. - Beer and mise. purchaneu 10,259.75 11109 Dahlhelmur Distributing Cumpany - Meer and misc. purchases 8,953.58 11110 Commissioner of Revmwu - Salus Tax fwJanuary 1984 4,587 .47 11111 Schabel Bov,_rago Inc. - Bear 1.862.90 11112 Viking Cocu-Cola - Misc. purchase 384.65 11113 Day Distributing Company - Incur and miuc. purchase 824.135 11114 Granite City CaGh Register Company - Ilapur 13.34 11115 Thorpe Distributing Company - 19cer purchaso 3,793.60 11116 Old Dutch Foods. Inc. - Misc. purchaoo 150.61 11117 Seven -Up Bottling Cumpany - Mice. Purchase 149.50 11118 Dick Beverage compnny - Meer and misc. supplies 7,125.10 11119 TCYI'AL CASH DISBURSEMEIlT'S 68.506.06 PAYROLL FOR JANUARY � 3,676.20 GRAND TOTAL FOR MOMI'II pF FEBRUAky 72,104.26 CITY OF MONTICE1.1 Monthly Building Department Report PERMITS and USES Month of January 1984 Last This -Same Month Last Year Year To I PBE;iMLI,f3 ISSUED Month December Month Januar y Last Year To Date To D Date RESIDENTIAL Number 1 2 2 2 2 Valuation $ 1,500.00 S 4,200.00 $ 5,056.00 S 5,056.00 $ 4,200.00 Fees 17.50 51.50 59.40 59.40 51.50 Surcharges .75 2.10 2.50 2.50 2.10 OOM K&RCIAL Number _ 2 1 1 2 Valuation 51,500.00 681000.00 88,000.00 51,500.00 Fees 484.45 356.00 356.00 484.45 Surcharges 25.75 44.00 44.00 25.75 INIIMSTRIAL Number Valuation Fees Surcharges PIM1S3NG r` 'ember 1 1 1 1 r'ees 14.00 50.00 50.00 14.00 Surcharges .50 .50 .50 .50 ' OT}{Ig1S Number Valuation I Fees Surcharges TOTAL NO. PFRMQTS 1 s 4 4 5 TOTAL VALUATION 1,500.00 •55,700.00 93,056.00 93,056.00 55.700.00 I TIDfAL FESS 17.50 549.95 465.40 465.40 549.95 TOTAL SURCHARGES ,75 28.35 47.00 47.00 28.35 1 OLUME NT MNI'N _ 9 � Number to Date PERM NAIVRB Number PERMIT SURCHARGE-Thl.e Valuation veer Last year.. Single Family E 3 $ 0 0' Duplex 0 0 multi-family 0 0 Commercial 1 466.95 25.00 50,000.00 1 0 Industrial 0 0 r Res. Garages 0 1 i Signs 0 0 Public Buildings 0 0 ALTERATION OR REPAIR Dwellings 2 51.50 2.10 4,200.00' 2 1 Commercial 1 17.50 .75 1,500.00 1 1 I Industrial 0 0 ' PLUMBING All types 1 14.00 .50 1 1 II ACCESSORY STRUCTURES ' Swimming Poole 0 0 Docka 0 0 J TEMPORARY PERMIT 0 0 I DEMOLITION 0 0 TOTAIS 5 549.95 26.35 55.70 •nn 5 4 IUDIVIDUAL PEM IT ACTIVITY REPORT MONTH OF J-1 .. ry - , 1984 TOTAL REVENUE $ 578.30 �ERMITDESCRIPTION 4UMBER I P NAME/LOCATION I VALUAIION SURCHARGEI PLUMBING SURCHARGE --_PERMIT 84-572i New roof over existing flat roof AD Leo Baker/318 East Broadway S 1,200.00 S 13.00 S .60 84-571 Remodel main floor into living area AD Warren Olson/610 Minnesota 3,000.00 38.50 1.50 14.00 .50 64-574 2 - S'xB' offices AC Wrightco Products, Inc./200 V. 4th SL_ 1,500.00 17.50 75 84-575 New office building C Mel Wolters/118 West 6th Strcet 50,000.00 283.00 25.00 TOTALS 5 55,700.00 $352 . .00 $ 27.85 i S 14.00 $ .50 PLAN CHFCKIIZG 84-575 jrew office building CI Mel Wolters/Ila West 6th Stree,: i 183.95 TOTAL REVENUE $ 578.30