City Council Agenda Packet 04-25-1983AGENDA FOR THE MEETING OF THE CITY COUNCIL
April 25, 1983 - 7:30 P.M.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Ken Maus, Jack Maxwell, and Dan Blonigen.
1. Call to Order.
2. Approval of the Minutes of the Meeting field on April 11, 1983.
3. Citizens Comments/Petitions, Requests, and Complaint:•.
Old Business.
4. Resolution Relating to quality of Service Provided by North
Central Public Service.
S. Consideration of Constructing a Railroad Crossing on Cedar Street.
6. Consideration of Preliminary Plat of Victoria Square - A PUD -
Mike Roher.
New Business.
7. Consideration of Grantinq a Conditional Use for Auction
Sales - Applicant - Bob Davis.
B. Consideration of Granting a Conditional Use for Outside Sales and
Storage (U -Haul Trailers) - Applicant - Maus Tire Service.
9. Consideration of Granting a Conditional Use for a Minor Auto
Repair Business - Applicant - Pat Townsend.
10. Consideration of a Variance Request for Permanent Banner and
Permariont Portable Sign - McDonald's Corporation.
11. Consideration of a Variance Request to Allow for a Pre -Formed
Curb - Silver Fox Motel. Reappealed from Planning Commission.
1:. Consideration of Granting a Lic •nm: to Fa:11 3.2 lice: and a 1.1censo
to Sell Set-upa to the Monticello Lions.
13. Consideration of Purchasing Software for the Treatment Plant.
14. Department head Reports: YMCA Uotauhad Worker, Senior Citizens
Cantor Director, Fire Department Chief, Law Enforcement, Public
Works Director, Planning/Zoning, Finance Director, City Adminis-
trator.
15, Consideration of Bills for Month of April, 1983.
1` 16. Adjournment.
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MINUTES
• REGULAR MEETING - MONTICELLO CITY COJNCIL
April 11, 1983 - 7:30 P. M.
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Members Present: Arve A. Grimsmo, Fran Fair, Dan Blonigen,
Ken Maus, Jack Maxwell.
2. Approval of Minutes.
A motion was made by Blonigen, seconded by Fair to approve
the minutes of the regular meeting field on March 28, 1983
as presented. Voting in favor were Jack Maxwell, Fran Fair,
Dan Blonigen and Ken maus. Abstaining was Grimano due to
his absence from the last meeting.
4. Consideration of a Petition Requesting Re -Assessment of the
78-1 Improvement Project.
Since December, 1982, when a petition was presented rby property
owners affected by the 78-1 and 79-1 Improvement Projects ask-
ing for re-assoasments of their assessments to a longer period
of time, the City Staff along with the bonding consultants,
Sprinqstcd, Inc., has reviewed the various alternatives that
might be available. The recommendation of the bonding con-
sultant and the City Staff would be to take the original
principal amount of the 78-1 Improvement Project and act it
up on a 10 year assessment roll dating from the original date
and then determine what amounts would have boon due during
the years 1980 through 1984 based on this 10 year aaaessment
roll. Using this procedure, the City would then request
that the property owners pay both the principal and interest
due under the recalculated figures for a 10 year assessment
for the first 4 years and then the City could ro-asooss the
balance over the remaining G yearn.
Although this proposal has been presented to some of the
property owners involved under the 78 project, the biggest
problem to date ie that this would still require a substantial
payment from each of the property owners if they were entirely
delinquent the past three years and if ehoue delinquencies
wore not brought CULrent, there would possibly be no benefit
to the City in ro-asoosaing to a longer period of time unless
Lhave delinquencies wore brought current.
The property owners who ware affected by the 78 five year
assessment worn present and the following comments ware
expressed by these individuals.
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Council Minutes - 4/11/83
Kr. Larry flake suggested that another solution would be to
have the City amortize Lhe paymenLs on Ut.-- projacL over 20
years but have a balloon after 10 years. lie felt that this
would help everybody, including the City, receive some money
and also the property owners would have smaller payments due
each year and would allow the property owners time to prepare
for the lump sum balloon payment due at the end of the 10th
year.
Jenny Hoglund indicated the the City government should try
and help the people affected by this problem rather than
working against them and possibly' the City should consider
assessing this project over a 15 year term.
Iloward Gillham noted that when he first considered platting
the property that is now known as Country Club Manor, the
City's policy was to assess for Improvements over 20 years
and after his platting was approved, the assessments were
dropped to 5 years. Ito noted that although he does not
currently own the Country Club Manor property, he is involved
with the Monticello Country Club which hall a problem in that
they cannot afford the large $50,000 assessments. tic felt
that it would be in the best interest of the City to work out
some type of aelutlen to ti,is assessment inuijium in that 1
nothing would be gained by anybody if the property eventually _J
has to default and and up in the City's hands. In the long
run, he felt by having all property owners default, it may
give a bad imago to the City.
proporty owner, Rick bongloy, noted that he has been trying
to sell some of his commercial property along liwy 25 South,
but that he cannot find a buyer for what he has into the
property. Ile noted that he is 2 yeara delinquent at the
present time and hopes that the City can work out some type
of solution to hall) everybody.
Property owner, alike Rehor, who is not affected by the 78
Improvement Project, noted that the economy over the past
couple of years has been tough on real estate developers
and felt that people do need soma type of lower payments
to get them over their current hurdle and felt that in the
long run tho City will tow better off if soma sort of ro-
assessment can be accomplished.
it wall noted by tho City Administrator that if the assessments
were to be amortized over a 20 year schedule with a balloon
after the 10th yoLr, there would still be no guarantee that
the largo balloon payment in the 10th year would be paid all
schoduled. If the property owner then bocamo delinquent,
the City would still be in a position to wait 3 or more 1
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years before the property would go under tax forfeiture.
As a result, he recommended that the City pursue other altern-
atives if the property is re -assessed, such as entering into a
separate contract with each property owner in regard to assess-
ment payments. His reasoning was that then if the property
owner did become delinquent after one year, the City could
force foreclosure and would not have to wait an additional
three years or longer to wait for tax foreclosure.
It was also noted that for the City to consider reassessing
this project over a longer period than 10 years, the City
might be faced with refinancing its.bonds which would cost
additional money for the refinancinq and could possibly hurt
the City's credit rating.
It was the recommendation of the Council that the property
cwners affected by the 78-1 Improvement Project get together
a proposal under their suggested 20 year amortization schedule
with a 10 year balloon and see hua many of the pros -arty own._ru
would go along with such a re -assessment policy. It was felt
that the people involved should have all tho figures available
as to what their delinquency amount would Ie under a revised
r:chedule and that the Council would again address this issue
at the next Council meeting.
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S. Consideration of Change Orders 091 through q9G for the Waste-
water Treatment Plant Construction Project.
John Simola, Public works Director, reviewed with the Council
the proposed change orders 091 through 096 as follows:
091 - This change involves adding valves to the boiler hot
water circulation pumps to balance or restrict the flows
to different areas. Total addition coat is $6,601.
092 - Involves replacing the existing air compressor pressure
control switch for an additional $812.
093 - Involves changing two smaller impellaro on several of
the pumps in the plant. Additional coat is $2,589.
094 - involves adding methane gas piping to the hot water
boiler to allow for dual fuel conversion (natural gas
and methane) and adding a moisture drain in the methane
gas line Cram the digesters to the gas burn off relief
device. Tho additional cost is $7,774.
095 - Involves insulating the relief valves on the methane gas
system for the installation of additional outlets for
hent tapes for an additional $475.
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Council Agenda - 4/11/83
096 - Involves the installation of an electronic variable speed
on one of the smaller raw sewage pumps which first lifts
the wastewater from the wet well to the diverter structure.
The additional cost is 516,800 (estimate).
The total of change orders 091 through 096 is estimated at
$35,051. Some concerns were expressed by Council Members over
whether some of these change order items were necessary because
of design flaws. Mr. Chuck IcPak of Consulting Engineering
Firm, OSM, noted that on a project this large, contingencies are
built in for the very purpose of providing money for the altera-
tions that will be necessary during the actual construction
process. During an initial design stage, many of these items
cannot be predicted and are not necessarily related to design
flaws.
A motion was made by Maxwell, seconded by Blonigen and unanimously
carried to approve Change Orders 091 through 096 as presented with
Blonigen noting that he seconded the motion only because the City
has no other choice at this point in the construction.
6. Consideration of Change Order 02 for the 82-2 Imnrovemunt Proicet.
As part of the 62-2 improvement Project to serve Meatiow tu,: suy-
division, the City Council agreed at the time the siil,,livision was
W approved to assume some of the additional %ori; proposu,I within
the subdivision as part of the City's improvement contract with
Richard i0mtson, Inc. The estimated construction cost was placed
at approximately $76,000. A change order was negotiated by the
City P.ngincer with the contractor, Richard Krwtoon, Inc. for the
following additional work.
1. Streets, entrance, parking lot, wa tor, utorm and sanitary
sewer in a manufactured model home area.
2. Filling over water main just cast of Cty Rd. 16.
3. One right turn lane for the manufactured model home area and
one right turn lane for the executive hone area.
After renegotiating prices, and reducing the amount of fill over
the water main by lowering the pipe, the recommended change
order 02 would amount to $97,794.60. OE this amount, $15,692.50
was the amount needed to construct thio two right turn lanae.
The $76,000 estimate for this additional work which the City
agreed to assume did not include any amounts for right turn
lance which have later been required by the Departmant of
Transportation. The amount of the chancjo order without the
right turn lance would be $81,902.10.
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Council Minutes - 4/11/83
The Council discussed whether the developers of the Meadow Oak
Subdivision should be responsible for the right turn lanes as
the City did not originially agree to include these improve-
ments as part of its contract.
As a result of the discussion, a motion was made by Fair,
seconded by Maus to approve change order h2 on the 82-2 Improve-
ment Project with Richard Knutson, Inc. in the amount of
$81,902.10 for the additional work within the subdivision
without the right turn lanes as part of the contract. Voting
in favor were Grimsmo, Fair, Maus, and Maxwell. Opposed was
Blonigen since this amount was :Mill over the estimated
$7G,000 price.
It was noted that the cost of installing the right turn lanes
should be borne by the developers at their expense.
Public works Director, John Simola, again reviewed with the
Council the potential problems that may be expected in the
Meadow Oak Subdivision with poor quality water. He noted
that recent tests on city water show a very small chlorine
residue in the Oakwood Industrial Park and when the water
zeachos the Meadow Oak Subdivision, most of the chlorine
will no longer W in the water and also the water euuld
have iron and magnesium separation. In light of this an-
._ ticipated poor water quality, Mr. Simola requested that the
Council approve installing 3 extra valves and approximately
40 feet of 12 inch water main as part of the construction
project into tho entrance of the proposed park property at
the west entrance of the Meadow Oak Subdivision. The osti-
mated cost of this additional piping and valves was placed
at $3,300 and if installed now, this service would be
available in the future should the City determine if necessary
to install chlorine treatment facilities for the Meadow Oak
EUbdivision. It was noted that if a chlorine installation
facility is not constructed, those additional valves and
water main could be used within the park land for sprinkling
or providing water services.
A motion was made by Maus, seconded by Fair and unanimously
carried to authorize the contractor as part of the 82-2
Projoct to install three extra valves and approximately 40
feet of 12 inch water main as extra quantities booed on tho
bid price in the contract. '
7. Consideration of a Joint Power Agroement Eatnbliahing a Cable
Communication's Commission.
Recently, an Ad Hoc Committee with representatives from the
Cities of Elk River, Big 18 ku, Buffalo and Monticello selected
Attorney Tom Creighton, to draft a Joint mowers Agreement for
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Council MinuLes - 0/11/83
establishing a eablr_ communication's commission. A Joint Powers
'- Agreement has been prepared whereby 11 communities would be
eligible to join the commission for the purpose of being the
decision making body for establishing a cable communication's
system within these communities. The intent of the commission
would be to have Mr. Creighton as its attorney draft ordinances
and regulations in regard to the future granting of a franchise
for cable T.V. The initial contribution to fund the attorney's
fees was proposed to be based on the size of each community's
potential dwelling units. If the City of Monticello would
join this Joint Pacers Commission, it is anticipated that its
share of the cost would be approximately $2,000. Although
the entire $2,000 has not been committed, this would be the
City's share at the present time.
Discussion by the Council concerned whether there had actually
Mon an interest by the City residents for cable television and
it was noted that before any franchise would be given to a corp-
oration, numerous studies would be completed to determine if
there is an interest.
A motion was made by Fair, seconded by Maxwell authorizing the
CiLy Lu m,Lc auto - Zolnt "ars '.yrccm.cnl. the
Cable Communications Commission and appoint City Administrator,
Tum Cidum, as the City's representative on this commission.
Voting in favor was everybody but Blonigen.
8. Report by the Oakwood Block Sub -Committee.
City Administrator, Tom eidem, informed the Council that Security
Federal Savings b loan had made a new offer for one-half of the
Oakwood Block at ono -half of the City's asking price. It was
also noted by Security Federal that if this was not ouitabla by
the City, Security Federal would, if necessary, purchase the
entire block for the City's original asking price of $300,000.
The City Administrator also noted that another offer for half
of the Oakwood Block had been received from the owner of the
Bon Franklin Store. The Council discussed whether the entire
block should be sold as one parcel to eliminate the nood of
working with two individual parties on the development of the
block.
It was the conconsuo of the Council to inform Security Fodaral
that the City would sell the property for $300,000 for the
entire block and requested that Security Fodoral prepare a
purchase agrooment for this amount if they aro interested with
the understanding that all of the property would be paid for
within 60 dayo.
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Council Minutes - 4/11/83
` 9. Consideration of Authorizinq the Preparation of Plans and Speci-
fications for the Gould Brothers CT,crlay.
Public Works Director, John Simola, requested that the Council
authorize the Public Works Department to prupare plans and
specifications for a one-lialf to two inch overlay and regravel-
ing of the shoulders for the service road from Ilwy 25 to Gould
Brothers Chevrolet. The estimated cost of the project is
approximately $17,000.
A motion was made by Blonigen, seconded by Maxwell and unani-
mously carried to authorize the Public Works Director to pre-
pare plans and specifications for the Council's review.
30. Consideration of an Application for a 3.2 Beer On -Sale License
Softball league by Monticello Jaycees.
The Monticello Jaycees requested a 3.2 beer license for the
summer months to be able to sell beer for the Softball League.
A motion was made by Fair, seconded by Blonigen and unanimously
carried to approve the issuance of a 3.2 beer license for the
summer months to the Monticello Jaycees at the softball park
contingent upon proper surety bonds and insurance coverage.
11. Consideration of Renewing Garbage Contract - Corrow Sanitation.
Corrow Sanitation recently requested that the City consider
extending its current garbage contract for an additional
three years. Previous negotiations were held and it was
decided that the City would prepare plans and specifications
for rebidding garbage contract sometime during the summer of
83. Since that time, Corrow Sanitation has indicated a will-
ingncso to extend the contract for an additional three years
effective August 1, 1983 at a price of 54,260 per month, which
is a $500 Pur month inereaue over the present contract. The
present contract has been in effect wince August 1, 1980 and
it was felt by the Council that Chiu wau a iair increase and
would avoid going through the bidding process. As a result,
a motion was made by Blonigen, seconded by Maxwell and unani-
mously carried to authorizo the City Administrator to prepare
a now contract oxtondi.ng tho current garbage contract with
Corrow Sanitation through August. lot, 1986, at a monthly price
of $4,260 par month for tho 36 month term.
meeting Adjourned. T
Rick Wolfatollor
Assistant Administrator
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Council Agenda - 4/25/03
C AGENDA SUPPLEMENT
4. Resolution Relatinq to Quality of Service Provided by North
Central Public Service. (T.E.).
At the last meeting there was some discussion about requesting
North Central Public Service, the natural gas supplier, to install
an B00 number so that customers whowere put on hold and charged long
distance fees could now call free of charge. As we discussed it,
it became more apparent that there more shortcomings from much of the
service that North Central was providing or at least we were
receiving comments that the service was poor. Thus, I have
drafted this resolution to be sent to North Central to its
parent company, Donovan Corporation, and to the two appropriate
State agencies. I talked with the State agencies and they said
they would very much like to receive copies of that resolution
so that should the problems expand they have been included with
the complaints right from the very beginning. All that is re-
quired is a motion and second to adopt the attached resolution.
REFERENCES: A copy of the proposed resolution.
I RESOLUTION 1983 - N
RESOLUTION RELATING TO THE QUALITY OF SERVICE
PROVIDED BY NORTH CENTRAL PUBLIC SERVICE COMPANY
WHEREAS, the City of Monticello has adopted an ordinance granting unto
North Central Public Service Company a franchise for operating a gas
distributing system; and,
WHEREAS, at the time of adoption of said franchise, said adoption was
deemed to be in the best interest of the City; and,
WHEREAS, the best interest of the City and its residents is still of
primary concern to the City Council; and,
WHEREAS, members of the City Council and City Staff report receiving
an increasing number of complaints related to customer service of
North Central Public Service Company; and,
WHEREAS, as grantor of the aforementioned franchise, it is reasonable
for the City Council to expect that scrvicu to its residents be
responsible and courteous.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THI: CITY OF
FONTICELLO THAT:
1. That North Central Public Service Company be notified that
the City Council of Monticello is concerned over the in-
creasing number of reports of discourteous and uncooperative
reoponses to requests for customer service.
2. North Central Public Service Company be requested to review
ito customer service policies in order to promote courteous
and cooperative service.
3. North Central Public Service Company be requested, and
strongly urged, to install a toll-free colophons lino for
the benefit of its eustomors residing outside its telephone
service area.
4. The City Administrator submit copies of this resolution to
North Central Public Service Company, Donovan Companies, Inc.,
the Utilitlos Division of the Department of Public Service,
and the Minnesota Public Utilities Commisaion.
Adopted this 25th day of April, 1983.
Pu've A. Crimamo, Mayor
ATTEST:
-WI—
Thomas A. Eldem z
City Administrator
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Council Agenda - 4/25/83
5. Consideration of Constructing a Railroad Crossing at Cedar Street.
(J.S.)
The City of Monticello has obtained an easement from the Burling-
ton Northern Railroad to open Cedar Street. John Badalich has
negotiated an 80 foot wide easement for a cost of $500. The
BNR has also agreed to John's request for simple crossing rather
than signal lights.
The BNR has requested $2,250 for installation of the flange
rails, new ties and crossing signs with stop signs. City crews
would perform the necessary drainage work and tree, brush and
barricade removal.
The remaining work in the roadway would involve the grading,
Class V and paving. The BNR has set such high insurance limits
for contractors that it would be beat to have Richard Knutson
do the paving as he already has this insurance. The pavement
would be 36 feet wide with 2 font shoulders. We would only
pave 123 feat of roadway at this time and taper it to 30 feet
in width to match the gravel on Cedar Street.
This would allow us to pave Cedar Street at a later date without
entering the BNR property at all. The tollowing is an estimate
of the coats.
Easement from BNR r 500
Crossing, sign work, BNR 2,250
Class V and paving, Knutson 7,200
TOTAL $9,950
I would recommend that we do thin portion as soon as possible
and budget for upgrading Cedar Street next year.
REPERENCESe Eaoomont with Burlington Northern Railroad, letter
from John Badalich of April 19, 1981, and plans showing in
detail the railroad crossing.
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ORR-SCHELEN:MONO AWCUIT &INC1
Division of Kidde Consultenti, Inc.
Adril 19. 19113
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!•r. Tltmm&a A. Fidem, AC!oini9trator
Ciry of Monticelk,
7SO YAnt 11roadwAy o
annticnlin, M11 5'i'347
!rr.: CPri-r Strept Rattrowl Crnvain.j
nape F'r. rl.'7ea '.
I•:n finally soccenrlan in obtaining nn vasc••,nnt from the hurlinyton
Nnrrhnrr FAilrrrtae tar ct public, raitrean crt,asinb Pt CGnar street.
several wePl'n aqn, I !,(•;jr-n telkinl with lsr:'r.k personnel in tho
rstrrrintent4-nt1s eifice in stinn.)A, alis, an;, 1 racuived a cunntruction
an*' ar?"tpnancr e.;rcow,,!nt t,?rtdy to ha rn.ct•cuto.t by tits t:iiy.
C,) -qt -7 to ha harm- +n; the C ft.y tat: work cranes t7Y tisr roilrGAr. Ar,nunt to
SSW' snr thy rnm4wa-, rllrtv•p.,Fl onnerwint, Ann epjwoxinAtOA j '.i.'L.twu toe
thoJr we-rl, in furniRhin, anti MAcint, n3%, tjJ v, ilAnyu rail. cr-0:5sri1;
' r,-1-;nF, .�.rni.- r.i�rr-,: rh&=:,.igc�Liiacdv:�catrr.�r.�hJa+•QAC,rsnnpr�v�.Nrt,t�-ccta�urt�ooasu�
At>lv +,ntnc,Jtt.
t•nr nPr_PA#er'y conatrortien i:y Cit;, p, r,.lann.-1, t trnuicl r.-co,!m.4till that {
city r-reW4 do th,3 r.l,ttrin..� anu t.rL1,111toj ot. nt'UHh 11110 ):ef',wVl. 1+.4rti.:dt,s
anti nthrr I,hnt Aclnn. i:n CAI) tnMn 0M.InN-j6, rh. fientted „dk Ct.htl'Autor r
Clrr<jert ,+2-;e1 for the, necwsvary rnomwA,v work on a t1nan,to orAcr .1r 1
rtir"t s:ayment t•Asim. Th., n2-2 cnntrar,tor Alrunny has th.1 nsye,rrl..r�
rai.tc+sy Isrpr.rctivv ita7sility t^nlicy, i
7
' tt i9 gn1,P!tt•.i thAt.. tens 'Qt ttor rut hroujht tirforc tt:u Cuunt.-Il Jnr, [
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71 ynil inve evil. tiswi+tt!tns i.n thib rk.jara. i,ionno wive I,,o 6 call, c
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'1 Yours very truly.
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1,?hn N. ,lA,1Al1 ch • P. 1 .
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1
ARURUNGTON NORTHERN
Mr. John P. Badaiich, F.E.
City Engineer
City of Monticello
2021 East Hennepin Avenue
Suite 238
Minneapolis, MN 55413
Dear Mr: Badalich:
Twin Cities Region
176 East Fifth Street
St. Paul, Minnesota 55101
April 15, I983
Attached are two copies of agreement covering the reestablishment of the
public crossing of our track and right-of-way on Cedar Street in
Monticello, Minnesota.
Both copies of the agreement have been executed by the Burlington
Northern and upon completion of similar action by the City would you
rleme -eturn to 'P.2ilrca. %;Y" to Ca..
Sincerely,
R. G, Annala
Chief Engineer
B.: t. Johnson
BLJ/ufd0429,24
cc: sir. Robert G. Swanson Minn. 001
File: Monticello - 15 �-YX64
1953
r�
f MONTICELLO, MINNESOTA
CONSTRUCTION AND MAINTENANCE AGREEMENT
CEDAR STREET M.P. 35.116 L.S. 202
AGREEMENT, made this day of ,
19 between the City of K3nticello, a municipal corporation of the State
of Minnesota, hereinafter called the "CITY" and BURLINGTON NORTHERN RAILROAD
COMPANY, a Delaware Corporation, hereinafter called the "RAILROAD";
WITNESSETH:
WHEREAS, in the interest of aiding motor vehicle traffic, the City
proposes to reestablish Cedar Street, over and across Railroad's right of way
and track at Railroad Milepost ';5.116 on Railroad's, Minnesota 10th Subdivision
located in Section ll, Township 141 North, Range 25 West, In Monticello,
i
Minnesota; and
a�rx� WHEREAS, in connection with said highway construction, the City Is
desirous of acquiring q g a permanent easement for encroachment an Railroad's right
i J of way, is shown on Exhibit "A dttdched hereto and by this reference made a
part he'r'eof ; and
WHEREAS, the parties hure>tn desire the said project to he
constructed in accordance with pians and specifications to be prepared by
the City; and
WHEREAS, in connection with said project, it will bo necessary for
the Railroad to perform certain wurk on its facilities; and
WHEREAS, City is willing to undertake the construction of said
„roj,rt with available funds and Railroad is willing to consent to the
P- v'ution of City's project upon the: terms and conditions herein stated and not.
Lh, r- ., I so
NOW, THERIFOKi:, in con�,ideratiun of the premises and the mutual
deprrr>,.rt promises hereinafter contained, tiro parties agree as follows:
i 1
The Railroad will grant to the City for and In consideration of tho
sun ut rr�r Hundred Doilars (5500.011) by separate instrument, an easement for
roadway purposes only, upon and across that portion of Its right of way as
shown outlined green on said Exhibit "A"
The Railroad hereby grants to City the right to enter Its right of
J
way as 1,14,wt otAllned green on Exhibit "A".
City shall submit to Railroad prior to the commencement of any
1
work hereunder plans and specifications of the work to be done on Railroad's
right of way. No work pursuant to said plans and specifications will be
commenced an Railroad's right of way before notice to proceed is given by
Railroad's Chief Engineer to City.
Nothing provided in this agreement with respect to said plans and
specifications shall be construed or deemed to he a ratification or an
adoption by Railroad of said plans and specifications as its own.
The City and Railrodd shall perform the various items of work as
follows:
A. WORK TO BE PERFORMED AND MATERIALS TO BE FURNISHED BY THE CITY OR ITS
rONTRACTOR AT CiTY EXPENSE:
1. Except ae otherwito herein provided, furnish all
plans, engineerinq, supervision, labor, material,
supplies and equipment necessary for construction
of the project, complete in all details.
2. Remove trees and brush for Improved sight distances.
3. Remove barricades.
4. Provide nerr,ssary drainage.
S. Prepare roadbed and plane bituminous material.
6. Perform all work not %pet 1firally mentioned ds w)rk to he
performed by the Railroad necessary to complete the project
in accordance with plan% and sperifiedtions.
B. W'1 -K TO BE PERFORMED AND MATFRIAIS in BE FtIRNISHID BY RAiLROAD AT
CITY 11PINSE:
I. F'rovlde fldyglny IS dr14110 neres•.ary aeeount opPrdl tuns
of the City or it, iontrdttor.
?. Plate 21 NY. S ere. 14-.
Install 2 highway irossiml Styr with stop signs aiti he,1.
4. Place 40 T.F, flaogo rail.
D
" lV
The current estimated cost of the various items of work, except
flagging and other protective services and devices, to be performed by
Railroad under this agreement is shown on the estimate attached hereto and
marked Exhibit "B", and by this reference made a part hereof. Railroad will
submit progress bills to City on the basis of the estimated percentage of
completion of the various cost reimbursable items detailed on Exhibit "B".
Final bill will be on the basis of actual cost ascertained in accordance
with the provisions of FHPM 1-4-3 and other pertinent instructions issued by
the Federal Highway Administration, Department of Transportation.
If Railroad enters into a contract or agreement with a contractor
to perform any of the work which Railroad is required to perform under the
terms of this agreement by reason of the construction of the City's project
Railroad, for itself, its assigns and successors in interest, agrees that it
will not discriminate in the choice of contractors and will include all the
non-discrimination provisions set forth In Exhibit "C", attached hereto and
by this reference made a part hereof, in any such contract or agreement.
v
Ail work provided to be done by City or its contractor on
Railroad's right of way or in the vicinity of Railroad's tracks shall be
done in a manner satisfactory to Railroad and shall be performed at such
time and in such manner as not to interfere unnecessarily with the movenent
of trains or traffic upon the tracks of Rallruad. City will require its
contractor to use all care and precaution necessary to avoid accident or
damage to. or interfereen%�e with. Railroad's tracks or trains and to notify
Railroad a sufficient time is advance wher,weer the Gontrdctur 6 about to
perform work on or adjacent to Railroad's right of way and tracks to enable!
Railroad to furnish fldelging and %uch other protective services and devices
ds in Railroad's judginrnt may he neces,ary to insure safety of Rdilroad
operation. Mierever safequardinq of trains or traffic of Railroad is
rt;nt coned in this agreimont, It is intended to cover and include all u,ers
M Railroad's tracks hdvinq permib%ion fur such use.
Railroad shall give oral notice to City in advance, of the
eiaployment of flagmen and the use of protective services and devices, and
the need therefore; and said City will then issue a written order for the
fiageaen and protective services and devices required by the Railroad.
D
r City will, reimburse Rail road, directl.y4or�all ,costs, incurred for
flagging'and other 'pr t'i`ct;ive services -and.idevices furnished ;i'n accordance
with sold orders.:_,`Biifs for.'said�costs ,for flagging and other protective
serv.icgs:and dev_ices,ascertained;in;accordance, with, the proiiisfons of FHPM,
6'=6-2=1 and FHPM.1-4-3,:and other,pertineni instructloris issued, by, -the
¢gderal Higheay,AMin istiatIon, Department of Transportation.; wi1T be
submitted by Railroad currently during progress: of the'work,contedplated'by
t0lt.,agreenent and City -shall.' pay,such,bi,.l.ls. Rai road wi1L subm,iticamplete
L1jl;�ing for flagging and other `protectAve-seiv;ices• arid: devices_; wtthir► ,one
;nnrtdred twenty (.120) days after completion of/ the-' project; provAded1 City,
a'd'vises Railroad of the commencement of the one hundred twenty (120) day';
'.`.period by notifying Railroad of completion of the project,
Attdched hereto; marked F.xhihit "0" and by this reference made a
dart hereof, is a statement of conditions when flagmen and other protective
services and devices will be furnished by Railroad.
III
All contracts between the City and its contractor for either the
construction herein provided for or maintenance wort'on the hlghway within`
crossing areas described herein or shown on the exhibits attached hereto.
shall require the contractor to protect and hold harmless the Railroad and
any other railroad company occupying or using the Railroad's right of way oe
L '-.Tine of railroad agatnsi all lose, 11.abI1-fty .and .d'aoage arising .from
-act Iv itle,, of the 'contrdr, tor. , its, forces�or any - of it s,subcont_ractors er•'
•agents; and shall further provide thaU ch�'contraetor shall:
1. Furnish to, the Rallroad Cdinpiny:a _R"�iilrnad Protect iv,i!. '
pot icy in 'the, fonn, pr60(fi�d, by F104 '6-6-2=2. The comhined'
'sIngte limitof said. policy; shall notbe, less .than' Two(
�T Mii•lion Dollars (•$2,060,000) for.,al,l ildmage_s,
arising out of bodily,injuries to or e'ath,oE;any
person ur persons and'for a,ll daioiges arl'stng out,,
`'bf the 1,�ss ur destruction�ofs,or'.injuryor-`damage
1 to property tin any oo�'oCcurrence, and; subject, to ;
that limit a total (or" agrregate.)"'lifiit Of not desti
1, than gift -MI 1,, ion, Reilid,s �i6,000;Of.V) fur ell dandges
ar)sing out of bodily injuries to or death of ,any
person or persons and for all damages arising out.
'I of the loss or destruction of or injury or damage
to property during the policy perlwif Said Insurance
policy executed by a corporation qualified to write
the same in the State to which the work Is to be
+ ' performed shall be in the form and substance sati,,a
factory to the Railroad Company shall be delivere'
to and approved by the Railroad Company prior to
entry upon or use of Its property by the Contracto-,
C_ Carry regular Contractor's Public Lidbitity and Property
Damage Insurance as specified in FHPM 6-6-2-2 providing
for a I imit of not less than Five Hundred Thousand
Dollars ($500,000) for all damages arising out of bodily
injuries to or death of one person, and subject to that
limit fur each person, a total limit of not less than
One Million %I ldrs (SI,000,000) for all damages
arising out of bodily injuries to or death of two or
more persons in any one accident; and providing for a
limit of not less than Five Hundred Thousand Dollars
(5500,000) for all damages to or destruction of property
in any one accident and subject to that limit of total
(or aggregate) I imit of not less than One Mil I Ion
Dollars ($1,000,000) fur all damages to or destruction
of property during the policy period. A certified copy
of the policy providing said Contractor's Public
Liability end Proprlrty Damage Insurance, executed by a
corporation qualified to write the sane in the State in
which the work is to be performed, inform and substance
satisfactory to the Railroad shall he delivered to and
approved by the Railroad prior to the entry upon or use
of the Railroad's property by the contractor.
If the City, its contractor, subcontrar.tors or agents, in the
�formance of the work herein provided for or by the failure to do or
perform anything for which it is responsible under the provisions hereof,
shall damage or destroy any property of the Railroad, such damages or
destruct ion shall be corrected by the City in the event its contractor or
the insurance carriers fall to repair or restore the same.
VII
Upon completion of the project, the City at its sole cost and
expense. shall mdintain all improvements, other dppurtenanees, advance
warning signs and standard pdve.+nent markings with the exception of the
crossing which will 1,e maintained by the Rdilroad dud the City ds provided
by law.
Vill
r In Cd- said highway shall at. dny time cedsr! to be used d!, d puhr,
li
Cil or shell by operation of law hertune vacated or abandoned, the rights
and benefits to the City under this agreement shall irmnedlately reale dna
the Railroad shall be entitled to re;v,ssess the land to which it has
CxeCUItCd eds,4PentS and permlts to the Clly dna to use the sane inerearlor ds
If this agreonent hdei never been executM, without the necessity of any
further legal prdreerlingS.
Il.
this agreement shall inure to the benefit of and be binding upon the
parties hereto, their successors and assigns.
G.�
BUAL1NmON NORTHERN RAILROAO COMPANY
I
I
A, F,.-11. nEiA1LE0-ESTiMAIE
j
1
'Sheet I of ,I Sheets
LINE SEGMENT. 262
MONT,ICELt n, MINNESOTA - Pidce 40 1f
i Idngc rdfl for b Euninous eross'Ing
@ MP 35. 116.
l
-LABOR-
MATERIAL. TOTAL, 11
Charge Account 709 - Accrued Accounts Rut't.lvabie
Construction Expenditures Reimbursable
Engineering - Preliminary
50
ConstrtKt i on
ISO
Replace 21 ea Ni. 5 eru!.s ties
BI
343
126 oa t.rack spil,(.s 5/N"ib"
32
94 en rail aat:hors 91)9
74
Pla- 431 T.F. fl,tngo rar 1
311)
`d} i.,r. iCli tall Scrap
ItT
16 ra rail eh„ir% t}II!
`Ill
In ri Lrd r •.pits•. `.illi,. iti.
d
1115t.11l :. ea W. of crosf.iu.. :,igns w/stop Styles
hO
? ca No. of cr'ossinn ; igns
87
2 ea N5 . 64 s hens 31"
45
Act nuitt i tit)
50
Iquipment Rontal
179
Ou"iness Expense
41
Lahor Additive%
141
Tr,m%portat ion
7
' Mstcrlal additives
17
Fi Ntgnt
11
:Iat,iIity iit, urant'.
7h
N''_-,•�-
I l tit illtll'llc ii:', _
«61.-_�
1 - _ _ =TOTAL ACr. )UST- 70i3
t.°ti1(I
-1.109
rtilrgt• At_count 761 - Other laxas Accrued
Stdte tdr
41
TOIAi ACCnvNT 761
IIIIAL 0O',1 Ill LILY
I. IOU
1,1fill
l�
1
NOTE: t10})Y. By City
�
'
111,
I. Rvalove bdrrle.wies
i'r'e•, .1rt� r,+adhrd drp,l Iit it r hil,rnh; nr, nldtrr•t.tl
Rev iWt frets ti bri t',4 in ilaatiran I tilt' '-Ite dill dtir
M+
t
4, 'ro�ide oeCcssary dlalndip-
Ima6,I?
EXHIBIT "B"
Apll:til)lx A
Non-Ut,crlmlnatlon Provtsions of Title v1 of the Civil Rights Act of 1464.
Durlug; the pertort%i nce of tuts centrad, th, contractor. for itself. it•: ossignees
and ::urces-ors in lnterr:•t (hereJnaftcr ref,rrcd to as the "contractor"), agrees
as fano,•.:
(1) t'at.jslI %nre with itrp•s1_.,: tax_: The Contractor will reality with the Hegulat.tonn
pi thv I•.p•trti roti. It cr.ur.porrntton relative to nondlo-c.riminatton In federally
as•.1•r.rd propran•, of rhe fieparrmeur. of Transportation (Title. 49, Code of
l•cderal ltrgulattan, Part 21, heretnaf.t.:r referred to as the Regulations),
which are heroin tneorporALed by reference and imide a part of this contract.
(?) IlottdlfrrlminttJrtrt: Th,- contractor, with regard to the work performed by it
alter avid and prior to completion of the contract work, will not discriminate
on the 1;ro,md of race, color, or nnttonal origin in the selection and
rvtentfnn of culet,:tttoctor:, including; procurements of ntteriats And leaves
Of egntpr„nt. •ih,• contractor will not pnrticil+ate rithir directly or
Indirectly in the di•crImInc,tion prohibited by !;eetion 21.5 of the h'egula-
tions, lncludtttF e..flovw,••it practices when the contract covers a program set
forth in App,;ndf, ": ", "g" and t'C".
(3) %olicit,itt ri ter tiulerintrteia�. Includinr, prortiretmyu_t : of_Nater_ials 'nd
„d CW$tions vttL.r by cnt.t„tttive blddtug ur 11.1gol144tton
node lac the contractor ter uork to be performed under a subcontract. incicdine,
proeureinints of ,.,Ieildla or sgaiprs•ent, eneh potential bwbranttaetur or
supplf,•r :.h,11 ba ,tut it ta=d by the eontr.,et-tir of the eontractorib ot.ltgstien:.
under tl,t:, rontr'irt and Elio Lcgul ttton, relative to nondistritnln,tlon on the
Ftout,a of nice, color or nr,tional orit;fn.
{�} Nf ~:i.,,, na Car+ : The contractor t:fil provide all inform -,tion and
reputt•, t,•gtsir�d ,h. ,.r„u1,ctonn, or oid,vs and instructions t•.sucd
purse=int tt.,•reto, .,.,: .ill p,ra.lt aC.c:.s to Its books, record,, ACtounts,
other ocurces of ii.fjr:.-.tinsi, and its ia:llrt.fera a3 r.ay be dctera{ned by
the tate M hv,v lis r,rrnu„u or rhe Peet.+t Itt.;llr.Iv A,iminlbrrartnn •e h,, r rt-
itsent to ..--cert-tin t,.,.; tc;,..e with :ugh g,,yt,,ttdn:., vrder, and ln,tructic.t•..
Whorc say lnforr. •., i r,gt,lt,d Id a tontractor It in the exclusive pusses• '.on
of another who f.•rt• or retnt-cs to turnish this, infnrr.ition, the contractor
shall so e.rtlfv It 0... AIL&: lagh, ty hepattm,•nt, or tits ledclal tfiphwuiy
AdmirJstr•ottort a-, alitrcptt.tLe, and ,.hail :.Lt forth etat efforts it has mtde
to ohtain tLe lnfwtt,etoa.
(S} �anctlnns ISr tlanrarj•!I Int, -: in th•+ event of the contraetoris nonrorr,plinnco
t,lth the nondl%ert,,tnatIon provisions of this contract, the atntu Itiftlwny
Department shall in.pO•.e such contract ioncttone. As it or the Vederai IlJphway
Adoilnistrotlon may detcrmtne to be appropriate, ineiudinn but not limited to.
(a) wf iliholdinp, of pa+•tntnta to the contractor under the contract until
thecontractor tunplte:., and/or
(b) cioccllatlon, termination or suspension of the contract, in whole
or in part.
i
.-rrpanition of ArI.lstnnat The contractor will Include the provtstnn, nt
} rapt, TO tt,rul., Ii%(1 in Ivory rani s.o,str.sit, int litdinf. proct,rem••nt, sit
tmlael,l•. ,sod Iia•.•, 41 eclAvn, •1!:.'ntir• exrapt Ly the j
R_ulatImIl , order,
.'r tt at rtict io-v. t.! r. d p.n,u.,ut ti—etc.. y The co- rot f or will t.ii'e i nth n. t l0i
w111, r., 1'.:t to ,uv :d„ Intr,,r• ur prururtm..nf ,tt, the 501ta 1111,11 t • ti,p.,tt' .ut
or to i•e,f tit Usti .,t 1c.mint=Irall,n rev d.tcct as a mean:. at entarcivir .u.h
III,' .It.ir tucl„ff, tastIt.n• !rot nsncorpti,tire: provided, however, thlt. it
it i,�n: 1".01 ,,, . I,a,•1vvJ tot, u, 1-, ,fireato.sol with, llt:i'ifto.
VI t, ran: r.._... 1•,ti .tr, t ,r.»Jr ui .,h Jfrrction, lite tuutt'..tt it
MA J I'qu.at Iter .,0LI 1n ,nt,t Into ►.Ith titlg;ation to protect the lnternat•.
Of the : tat. , IiIJ int adlitlsa.. the toute.•ctnr a,nv requdst fano United 5t"te'
to enter int. %uc.t lilt, ,I loot to protect the luttri.%ts of the Unittd Statin.
EXHIA ' .....
a
STATEMENf'OF CONDITIONS WHFN FLAMEN. PROTECTIVE SERVICES
AND IIEVICES WILL RE FURNISHED BY THE RAILROAD
Railroad flagmen, protective services and devices wall be furnished but not
limited thereto for the following conditions:
(11 .then in the opinion of the Railroad. protection is necessary to safe-
guard the Railroad's trains, engines, facilities and property.
;2) When any work is performed over, under, or in close proximity to
tracks or any Railroad facilities.
f) When work in any way interferes with the operation of trains at usual
speeds or threatens, d vnages, or endangers track or Railroad facilities.
When any hazard is presented to Railroad communications, signal,
electrical, or other facilities either due to persons, material,
equipment or blasting in the vicinity.
;5) Wlirre or when material is beinq hauled across tracks. Special clearanr.e
Must be obtained from the Railroad before moving heavy or cumbersome
objr-'CCS and equiinnent which might result in makinq the track impassable.
COST OF FLAGf.11.,G AND OTHER PRUTEM7C SFRVICM ANiI nrvius
(d)
WJ-110 VLASSIF'ICAil.lit HA E PAY HEADQitt,RTERS
3 Sec trod mart -/l'o. BB Lynda/� Z
%0If
la) A full flagetiriq t.r,'x ijen.:rally ronsists of three men. Under certain
conditions mire than three .non may be r.lquirol or a lesser number may he
sufficient. additional personnel, ,urh as communications linemen
and/or signal.nen may tic, used to protect tumnunications and signal
ficilities, if &.hied necessary by the Caiiruari.
ih; the Classificati,m is show,i solely for the prospective bidder+s
iMarmation, a=.,! there is no guarantee that the above classes of labor
0111 dctually Oe ..sed or that the rates of pay shown in column (u) will be
tt.use in effect at the tine the work is undertaken.
V ws base pay rate per man per hour for normal eight-hour shift in effect
costs tur travel per employee troin headquarters to job site and
+tt t n is S 1k. Oa Pei' round trip. '`The estimated daily cost for
1 eras; and oLhef aituniuodatiun is Saprgsi.1",Jfper employee.
1,. ,rd,' -;tion, protective dovices, such as rruSSioq sifinais, indicators,
U,IIt urs, lights, telephonp, etc,, may be required. In this connection
tvlitall'. may by installed by the Railroad, at its option, as acondition
J its a;,proval of any proposN restrictions of vertical clearance duras)
construction to Loss than ;'-I/:' feet.
If . It shall to the d.ity dud iv,ponvibiIity .if the 6_ �{
and it.
contr'art.ir tU 1,41Iry'dif.
"1leruxf siSfvtsi..ii ;up,rinTonf�nt at least lurty-eight (48) Lours in
'!+ante of when flagmen or other protective serviees and devices are
;,1rpN.
lu all Air- lahor .osts. there shall be additional charges for Vacation
;,I crani liedliu end Welfare, Railroad Retirement and Unemployment Taxes,
putilic liability, Praperty, 8amacle and Workmen's Compensation Insurance; and
ocounting and billing. For estimatingpurposes only, these additives
. ,l tat.vuly may be toni.1derrd as approximating 4(8;-41( Ill of direct labor
EXHi91T "Dim
V. IS r ING
z FLANG- RAILS
4T rP, r."TJ P, +
THE ARr-h PF4EC% ;-iE r:?4CKS
•LL
2 '�HOULDEP 'a
PP S,ir, LL-, E"Tii r-#IUVINQL;S
1.
,Fz,1rh"
Or
(Ex'OTI.G!
C". T
I tic n I
2!z V
7 Gf.
Council Njenda - 4/25/63
u. Additional Information - Victoria Square - Mik„ Reher.
As noted in the nuplllernerl, I Wliove Mr. Reher will to asking
the City Council for pt'rni!;aion to Start some Maki homes in
his townhouse development if the }preliminary plat in approved
as prosented. Although the PUD ordinances do allow for model
home conutruction IwAorc a final plat is approve,l, i lvliev,•
the Council Snoulu ,who Mi. Robve i.ara or .!:c s,. 'W4•:isio^
fees and the park dedication ice,, that will be required
before t:no final plat can t,i signed. At thin point, Cho
sislriivision feu, for the consulting planner and the consulting
engineer amount to al+prar!matcly $3,500 to $4,000 and the
park dedication fees baurd on 10• of the market value of
the property could tv in excess of $12,0OU. One of my con -
corns is that if Mr. Raher is allowed to start a model
townhouse construction lefore getting the plat officially
recorded, door tho Cityhnvo any assurance that these fees
amauntin,l to pronably $16,000 w:11 ever tx: paid? Since
mr. Rrlhot-S or i,linal concern In L4 atar't conatruCtlon, I1-.
nviy not nocconarity r.a in r, hurry tv fist(, the plat.
I did want. to make tl c Counc i i aware of the t ccs that wi 1 1
W required from Sit. I:Whel' if Use Planned Unit UovolupmenL
in approv,.d. In addition, it Mr. Wier iu allowed Lo ut,trt
mxiol licnn_s, 1 would r-vconunond thist Block 1 for the townitauu•:J
bi complutoly surveyed and utnkcd to provide our Niildiny
inspoctor with soma 'idea as to whose each lot for each
Ltw'rlhOu0e will 110 IOC,�Lod.
Rick Wolfntollar.
IL
Council Agenda - 4/25/63
6. Consideration of the PUD - Victoria Square - Mike Reher. (RW).
As you may recall, Mr. Mike Reher, who owns approximately 13
acres of land in the vicinity of the intersection of
Cedar Street and Dundas Road south of I-94 and east
of Hwy 25, presented to the Council at the September 1982 meet-
ing, his concept plan for developing this property into three
parcels for 29 townhouses, office condos, and commercial
retail space. The Council, at the September meeting, approved
the concept plan as submitted which also indicated that a
possible realignment of Cedar Street would occur through his
development to tic into Dundas Road.
Since the initial concept approval by both the Planning
Commission and City Council, Mr. Reher has acquired an addi-
tional parcel of land from Mr. Ken Krienke, lying south of
Cundas Road adjacent to Cedar Street/Hwy 25. Mr. Reher
incorporated this additional parcel into his revised con-
cept plan which was submitted to the Planning Commission
previously. This new addition proposed as commercial for
a possible motel/restaurant site enlarged his original
concept plan. The Planning Commission in December, 1982,
reviewed the revised concept plan which indicated that
possialy t:edar Street from approximately t)w lu:aLiu❑
of the Automatic Garage Door Company to where it enters
Hwy 25 south of Dundas Road would be vacated. The reason
for the vacation would be that Mr. Reher proposed a new
Cedar Street alignment through his property that would run
parallel to Hwy 25. Since a possible vacation of Cedar
Street would involve approval of all land owners abutting
Cedar Street, the Planning Commission in December approved
the revised concept plan to include the fourth parcel of
land but indicated to Mr. Roher that he and the City Staff
set up a meeting to discuss the possible vacation of Cedar
Street with all affected property owners.
Since the December mooting, myself,along with Hr. 1d Anes
of OSM, and all of the affected property owners including
Bob Danner, Mike Reher, Mol Wolters and a representative
from the Automatic Garage Door Company mot to diacuse
the pOOoible vacation of Cedar Street. From that mooting,
Mr. Danner had reservations about going along with the
vacation of Cedar Street aa lie felt it would affect accoos
for hio trucking busincoo, and no a result, Mr. Raher changed
hia Victoria Square development alightly. The baoic changes
included leaving Cedar Street as it exists from the intor-
section of Dundee Road north, but ainco Mol Woltara has
agreed to be part of the platting proeosa with Mr. Mike
Rehor, he wan agreeable to vacating Cedar Street lying
south of Dundee Road to Highway 25. Also, an part of the
- 3 -
Council Agenda - 4/25/83
revised concept plan, Mr. Reher and Mr. Mel Wolters, who owns a
small sliver of land between Cedar Street and Hwy 25,agreed to
dedicate as part of the plat, land to the City for the extension
of Dundas Road directly onto Hwy 25 at a right angle. As you
will recall, the City was interested in acquiring and extending
Dundas Road directly unto Hwy 25 rather than onto Cedar Street
as it presently exists.
Since. Mr. Reher's immediate plans are to develop a parcel in the
Victoria Square for townhouse units, a preliminary plat for
Phase i of his development for the townhouse units was also
presented to the Planning Commission for review in ,December.
The Planning Commission after reviewing comments from the City
Planner, etc. approved the preliminary plat for the townhouse
units reducing the number proposed from 29 down to 27 units.
Some additional setback distances were altered by the Planning
Comnission which provided for more room in front of each town-
house unit for parking cars.
The revised concept plan including the 4th parcel has not been
previously presented to the City Council as it was felt the
Planning Commission directed Mr. Railer to work out some minor
•,ariationo in regard to thr, t.awnhonse ntat And also to solve
the questions concerning possible vacation of Cedar Street.
Since these items have now been taken care of and resubmitted
to the Planning Commission for approval, the development stage
is now being presented to the Council for their approval. The
development stage as presented and recommended by the Planning
Comninsion and Consultants, would begin with the platting of
Mr. Reher's 13 acres into 2 blocks and 2 outlota. This initial
platting would be somewhat similar to the Meadow Oaks Subdivision
in that large outlets arc being creating initially, and then as
the development proceeds, the outlets will be replotted to suit
the proposed development later. By approving the preliminary
development stage as presented, the City Council would also be
vacating Cedar Street lying south of Dundas Road to Ilwy 25
since we would no longer nand this access onto Hwy 25 with the
dedication of the property to extend Dundas Road included in
the plat.
The revised concept plan previously aubmittod indicated two
parcels north of Dundas Rood that would include office condos
and a cornmarcial retail building. Also a now Cedar Street
realignment woo proposed in the concept plan which is not
currently indicated in the development plan presented. The
reason is that until Mr. Railer would ro-subdivido or roplat
the large parcel north of Dundas Road, there were questions
_ 4
Council Minutes - 4/25/83
as to the exact location of a new Cedar Street at the present
time. Since we would not be actually vacating Cedar Street
north of Dundas Road, there really isn't a need to have the now
Cedar Street platted at the present time, but this could be con-
trolled by the City when Mr. Reher decides to re -plat the large
outlet.
As part of the development stage, Mr. Reher is also presenting
a preliminary platting for Block 1 of Victoria Square into 27
townhouse units as previously mentioned. If approved, Mr. Reher
plans to immediately request permission to start some model
townhouse units in this development. In addition to the develop-
ment stage and preliminary platting for the townhouse units, the
Planning Commission recently recommended that a realignment of
the zoning districts occur along with the•approval of this PUD.
Currently, most of the land lying south of Dundas Road is zoned
R-1, single family residential, and according to the concept plan
and preliminary plat presented, Block 1 for the townhouse units
should be rezoned to R-3 with the land directly west of this block
or Block 2, should be rezoned to b-3, highway business. The
property lying north of Dundas Road is currently zoned B-3 and
-,,ould be in conformance with the concept plan as presented for
r offi— condos and ronvxlrcial retail M,sinnsnns, The townhouse
development would be controlled by an association agreement,
etc. which has been reviewed by the City Attorney, Gary Pringle.
In addition, a declaration of covenants, conditions, and ro-
atrictions would also apply to the proposed townhouses.
I realize that slot of activity has happened since September,
1982, on this development and to summarize, the following items
will have to be addressed by the Council.
1. Approval of the revised concept plan for Victoria Square
that includes four parcels A. B, C, and D.
2. Approval of the preliminary plat for entire Victoria Square
consisting of Outlets A and B and Blocks 1 and 2. Thio plat
would than dedicate to the City the Dundas Road extension to
Hwy 25.
3. Approval of the preliminary plat for Victoria Square would
also include approval by the City of vacating existing
Cedar Street lying mouth of Dundas Road to Ilwy 25.
4. Approval of the rovioad development, Phone I and preliminary
plat of the townhouse development (Block 3).
5. Clarification of rezoning line to include Block 1 south of
Dundaa Road from R-1 to R-3, multiple family zoning and
Block 2, mouth of Dundao Road from R-1 to B-3, highway
business zoning.
- 5 -
Council Agenda - 4/25/87
REFERENCES: Comments on the development from both the City Engineer
and City Planner, copies of the revised concept plan, preliminary
plat for the entire Victoria Square, preliminary plat for Phase I
(townhouses, utility plans) minutes of the Planning Commission
meetings concerning this item.
C
- 6
LY
M/1
ORR•SCHEIEN•MAYERON RASSOCIATES, INC.
Consulting Engineers --_ -- -
LandSurveyors Oetoles=Y919A2
Mr. Well ace L. Case
Landscape Architect/Planner
4A 12 We at Lane
Minn took 4N 53343
Ret Victoria Square DeveloPrent Plan
Monticello, Minnesota
near Yallvt
My staff has reviewed the Development Plan for Victoria Square, dated
1n/lA/82, and 1 understand Ed Anes talked to you on the telephone on
10/27/92 regarding our comments. II
The only question we had on the development Plan was the atanc C),
hotween Mttldtnge. �1ty Ordinanee 10-'n-2 (0)3 requires ht
AIstance to be one-half of the sum of the buIIdInR heIK16t of the two
adJae ent bU11dtnys, nrawtng 1/3 shove the corner dlatsT, khet—en
';nttn A nod S aA 23 feet, and aer,nrdlna to the Oct Inane.. shAu7.1 be 29
feet, 11.i fret nr "5 feet JaPeudlnA u„ iim i..•7�5;,�„f��;�.• ...",ti,.c:...
hullding. The rest of the plan seems to be in pen eTal ngreenent. -+ith
City nrdlnancu.
I have a couple of conmentt regarding the Prelininary Uttlitlea ^Inn.
The 2 Inch water line to serve the seven ttntts, destgnated An '•U',
should he lnereamed to at least a 1 inr.h line. 1 aloo recomnenl that
a hydrant be placed on the dead and 6 inch water lino located nt the
southwest corner of the sits. This would servo the devnlnonent In
rase of fire off proposed Cedar Street an wall so prnvtde A neons of
flushing the main to come of stagnant water which occurs in long dead
end lines (this line being over 600 feet long).
Other than theme emeeptions, we recommend acceptance of this develop-
ment Plan.
Yours very truly,
OR SC It 1... -1 AYP.RON
�a
.1 ht. PP.P.
C ty RnPtnoer
IPstnIl
ynclomure
Crt Loren r.lwln, r,try of Mentlrello
l
20.91 Fest Honnepin Avenuo • Suito 238 - W)nenimils, Minnranlu 55413 • 612/ 337. 8660
Consulnng Planners _ One. Groveland Terrace (612)377.3536
Minneapolis_ _ _J
Minnesota 55403
Harvard Daldgten Amodaioa / Incorporated
�28_Ociober=-lga2 '
PLANNING REPORT
TO: Loren Klein, Building inspector
Monticello Planning Commission
FROM: C. John Uban
RE: Subject Property: Phase One Development of 2.24 acres, South
of Dundas and Gast of extended Cedar Avenue
Development Name: Victoria Square
Owner: Mike L. A. Reher
Planner
Landscape Architect: Wallace L. Case
tinginecrinq/Survey1nq: Satnrv-nergquist, ine.
ACtIon Requested: Dr_velol,ment SUt(Ju PUD for Phase One
Preliminary Plnt
Consideration of Proposed Rezoning from
R-1 and 11-3 to R-3
LAND OWNERSHIP
The 1)1010sed development and preliminary plot includos land not owned by
Mr- Rehor. This project nhauld not be ac Lad upon until the additional land
is under the ownership of the applicnnt.
COMPREHENSIVE PLAN
The prolx)sed project will alter the Comprehensive Plan Guido of future land
uses in this area. The City should undertake a study to ro-examino land use
pattarns In the southern fringe area of Monticello.
J
PLANNING REPORT
_28.October-1982 4
ZONING ORD114ANCE COMPLIANCE
Page 2
1. R-2 minimum lot size is 5,000 square fuct (required) with 8.7 units per
acre. This development proposes a minimum lot size of 3,364 square
feet and 13 units per acre.
2. The required front yard setback of 30 foot minimum. The proposed minimum
setback in this development is 30 feet.
3. A minimum side yard setback of 20 feet is required. This development
proposes a minimum setback of 30 feet at the perimeter of the property
and the proposed interior building site yard setback minimum is 12.5 feet.
The PUD Ordinance requires one-half of the sum of the two buildings'
height which is 35 feet or 28 feet in this case to be the distance
between the buildings within a PUD develolmment.
4. Rear yard setback is 30 feet (required) except where adjacent to single
family zoned land, then the minimum setback is 40 feet.
The proposed rear yard setback is 30 feet even along the southern border
!( wh,tr rh,� ,, rnnv is AJ is: f, ., a_1 tnn.t,
Building D at Lila corner of Dundas and Cadar hos added an extra ton fret
to 20 feet of setback to mitigate the impact of the future intcracCLion.
This arrangement has used land that would nnumally h„ required for
nuildings 11 and C.
.. I':u'king meets the required numbur. I would suggrat that the parking
apron in front of the garages have a depth of 22 foot to safely
accommodate the loading and unloading of the trunk. Peopla also Lund not
to park as close to a garage door as they would the curb at a normal
parking lot.
DENSITY
The R-3 Ordinance normally would allow 19 units on thin proporty. When Dundas
was Platted the City made note of none compenuation to Mr. Reher by
transferring density credit fo the 90 foot right-of-way to the remaining land.
The preliminary plat indicates that one-half of the right-of-way is to he con-
sidered for denuity allowing 2.5 unita'in addition to the allowed 19 units.
In order for 24 units to be allowed on the nite, density credit for all of
Dundau would have to be appliod. Usually this credit is split half and half
to the north and south adjacent pioparty. PutLiuq all tho credit on the
southern piece may be too much for the land to hold without significant
variancou. 1 believe some mitigation Lhiough (,F*x] site planning has already
It happened hare. The further intennity of lan,lacaping on the perimeters of the
PLANNING KF.POKr
k 28 October 1982
Page 3
property will be necessary to help mitigate the variances needed for the
setbacks. The proposal is asking for 5-7 units more than is allowed or
can be justified.
Total Platted Site 2.5 acres x 5,000 square feet/acre = 22 units
Half of Dundas R.O.W. 0.3 acres
Unowned Property 0.2 acres
The proposed density on this land excluding right-of-way is 13 units per
acre.
GRADING
The plan should provide for more positive collection of surface run-off along
the southern boundary. On-site w,lter can be temporarily stored in the
drainage swales.
Berms should be extended and raised (elevation 966-967) along the , right -of -
LC "Cher Lr_rff .- pin Ar,�•, of tibnildinnv ant rho girt,•, vards. Thi,;
if; imp10rtant because of all the conanercial and industrial Lraffic that will
one day use Dundas and Cedar.
A 1.5 pncent slope is adequate for drainarpC betwe,_n theqa rageN and t.h0 uuildi nyC
it ,ill :'00L ,ureas are quttuw ri t.0 a 1.110 syaLum w 0110.11 !;Walk!-
S111'.
:wale.
S1TI: 61.1'.111iNTS
The play area is nicely designed and will help mitigato the tightness of the
development. Ttash and storage .ire handled well. The five foot wide
sidewalks are needed because they run adjacent to building walls. The
common areas and overall pedestrian pattern in designed quite effectively.
Nail boxes and entry signs are in good locations but details of those should
be submitted and reviewed.
Lighting should be added to the site plan covering pedestrian lights in the
common areas, building lights for front and rear of garages, entry lights
oat each unit and street and parking lighta at the road entrances as well as
in the Interior parking area,
' PLANNING REPORT _
`October -_1982_ Page 4
LA14DSCAPI NG
The southern 30 foot setback area adjacent to R-1 land should receive more
shade trees and shrubs along with some privacy fencing to provide a
successful buffer. Sizes of shade trees next to paved areas should have a
minimum trunk diameter of three inches to sustain abuse from cars, people,
and plowed snow. The pines should have an average of six feet in height
when used along street right-of-ways. A more intense overall landscape plan
could help mitigate some of the problems of this development.
C
C
ORR-SCHEIEN-MAYERON ftASSOCIATES, INC.
Consulting Enyineers
Ldnd Surveyors
Fetsr_ nary_/, 1983
Mr- Thomas A. Eidem
City Administrator
City of Monticello
P -O. Box 777
250 East Broadway
Monticello, Minnesota 55362
Re: victoria Square Concept Plan
Dear Tom:
On Friday January 28, 1983, Mr. Mike Reher, Developer for Victoria
Square, visited my office and handed me a revised Concept Plan for
victoria Square indicating that a Parcel u was added to the Planned
unit Development. J
Previously, on three different occasions between June and October 29,
1982, we commented on the basic concept plans prepared by Mr. Wallace
I.. Case the Architect -Planner for this development firm, Minnesota
Exchangers, Inc.
This revised plan, dated November 11. 1982, contains the addition of
Parcel D. The significance of this plan is the addition of lands not
previously included in the plan. These lands involve the triangular
parcel of property between Trunk Highway 25 and existing Cedar Street,
the existing Cedar Street right-of-way and approximately a 3 acre
tract of land east of existing Cedar Street. It appears that the
Developer is acquiring or intends to acquire: the land on each side of
Cedar Street south of Dundee Road. If this happens and Cedar Street
is, vncated, he would acquire the entire right-of-way of Cedar Street
nouth of Dundas Road. This would then provide a 3.69 acre parcel of
land Parcel D.
Without more detailed information on the proposed motel/restaurant, it
is impossible to calculate the number of parking spaces required. The
proposed 175 spaces appears marginal unless a determination can be
made on joint use of these stalls. That is, the motel occupants are
also the restaurant customers utilizing the same parking spaces. This
development will require cooperation with and from other property
owners to obtain the necessary roadway extension for Dundae Road to
Trunk Highway 25 and the vacation of existing Cedar Struet, it is my
t / �
2021 Cos! IMe... rpi i Ave,slic . Suifr. ?JrT . Cw: ;,� ±esow 55413 - 6121331. 8660
Page Two
Mr. Thomas Eidem, City Administrator
Re: Victoria Square Concept Plan
`February 4; 198]
understanding that the Developer would like to first proceed with
Parcel A and have that platted initially. It would be my
recommendation that all the property owners involved consent and the
entire parcel of land consisting of Parcels A, 8, C and D be platted
as outlots which would show the dedication of new Cedar Avenue as well
as the vacation of old Cedar Street. This way the City would be
assured of a new roadway before any street vacations are given to
facilitate this development. This would also give us the necessary
extension of Dundas Road from old Cedar Street to Trunk Highway 25.
This platting would be similar to what is now transpiring in the
Meadow Oaks development and on this basis, the Developer can then
re -plat each one of the outlets as time and conditions may dictate.
This concludes our comments on this Concept plan and in the event you
may have any questions, please give me a call.
Yours very truly,
ORR-SCHELEN-MAYERON
PAS&OCIATES, INC.
P. Badalich, P.E.
Cy Engineer
,1PB:min
cc: Mr. Mike Reher
Wallace L. Case
R
Consuluno Planners One Groveland Terrace (6121377-3536
MinneaDolis _
Minnesota 55403 /
Howard DeNpren Associates / Incorporated
PLANNING REPORT
IDATE: _ B_February_1gB3__
TO: Monticello Planning Commission
FROM: C. John Uban
RE: Subject Property: Phase Ono Development of 2.24 acres, South
of Dundas and East of Extended Cedar Avenue
Development Name: Victoria Square
Owner: Mike L. A. Reher
Planner
Landscape Architect: Wallace L. Case
Engineerinq/Surveyinq: Sathre-Bergquist, Inc.
Action Requested: Amend PUD Concept
Development Stage PUD for Phase One
Preliminary Plat
Consideration of Proposed Ro^,oning from
R-1 and B-3 to R-3
PLANNING CONSIDERATIONS
LANA OWI: ERSH 1 P
The proposed development and preliminary plat includus land not owned by
Mr. Ruher. Tho other land owner has now signed thu 11111) Application and is
cooperating in development with Mr. Reher an proposed on the mnendud PUD
Concept.
COMPRO104SIVE PLAN ,
The proposed project will alter the Comprehensive Plan Guide of future land
usus in this area. The City should undertake a study to re-oxa mino land
esu patterns in the southern fringo area of Monticello.
141
t
PLANNING REPORT
APPLICANT_: Mike -L. -A. Roher-_
DATE: B_February 1983 Page 2
ROAD REROUTING
The plat for this project should be the instrument for the realignment of
Cedar and Dundas. The right-of-way for Cedar should be dedicated with this
plat.
ZONING ORDINANCE CoriPLIAIICE
1. The R-2 minimum lot size is 5,000 square feet (required) with 8.7 units
per acre. This development proposes a minimum lot size of 3,364 square
feet and 13 units per acre.
2. The required front yard setback is 30 feet minimum. The proposed
minimum setback in this development is 30 feet.
3. A minimum side yard setback of 20 feet is required. This development
proposes a minimum setback of 30 feet at the perimeter of the property
and the proposed interior building side yard setback minimum is 12.5
feet. The PUD Ordinance requires one-half of the cum of the two
buildings' height which is 35 feet or 28 feet in this case to be the
distance between the buildings within a PUD development.
4. Rear yard setback is 30 feet (required) except where adjacent to single
family zoned land, then the minimum setback is 40 feet.
The proposed rear yard setback is 30 foot even along the southern
border where the property is adjacent to R-1 land.
Building D at the corner of Dundas and Cedar has added an extra ten
feet to 20 feet of setback to mitigate the impact of the future
intersection. This arrangement has used land that would normally be
required for Buildings B and C.
5. Larking meets the required number. I would suggest that the parking
apron in front of the garages have a depth of 22 foot to safely
accommodate the loading and unloading of the trunk. People also tend
not to park as close to a garago door as they would the curb at a
normal parking lot.
DENSITY
ilio R-3 Ordinance normally would allow 19 units on this property. When
Dundas wan platted the City made note of acme compensation to Mr. Reher by
transferring density credit of the 80 foot right-of-way to the remaining
land. The Preliminary Plat indicates that one-half of the right-of-way in
Pl.kINING REPORT
APPLICANT: Mike L. A. Reher
~ DATEr' - 8'Pebraary 1983 Page 3
to be considered for density allowing 2.5 units in addition to the allowed
19 units. In order for 24 units to be allowed on the site, density credit
for all of Dundas would have to be applied. Usually, this credit is split
half and half to the north and south adjacent property. Putting all the
credit on the southern piece may be too much for the land to hold without
significant variances. 1 believe some mitigation through good site planning
has already happened here. The further intensity of landscaping on the
perimeters of the property will be necessary to help mitigate the variances
needed for the setbacks. The proposal is asking for 5 to 7 units more than
is allowed or can be justified.
Total Platted Site 2.5 acres x 5,000 sq. ft./acre - 22 units
Half of Dundas R.O.W. 0.3 acres
Additional Property 0.2 acres
The proposed density on this land excluding right-of-way is 13 units per
acre.
G RAD 114G )
The plan should provide for more positive collection of surface run-off ✓
along the southern boundary. On-site water can be temporarily stored in the
drainage swalos.
Berns should be extended and raised (Elevation 966-967) along the right-of-
ways to better buffer the ends of tho buildings and the side yards. This
is important because of all the commercial and industrial traffic that will
one day uoe Dundas and Cedar.
A 1.5 percent slope is adequate for diainagu between the garages and the
buildings if all root areas are guttered to a file system or open Swale.
S 1 TC EId]ME11TS
The play area is nicely designed and wil'. help mitiqnto the tigi.tness of the
development. 1'ranh and storage are haodl-0 well. The five foot wide side-
walks are neuded because they run adjacent to build ulg walls. The comr.on
sins,. and overall pedentrien pattern is designed quit.,: effec tl vely. 1.1,
boxes ,111d entry signs are in good Ioentionn Uut. details of chase should be
uul,mitted and revlewed.
Lighting should bo added to the alte plan coverinq pedentrinn lighto in the
common areas, building lights for front and rear of garages, entry lights
ti
PLANIIING REPORT
APPLICANT; Mike L. A. Reher
DATEf B -February -1983
Page 0
on each unit and street and parking lights at the road entrances as well as
in the interior parking area.
LAIMSCAPING
The southern 30 foot setback area adjacent to R-1 land should receive more
shade trees and shrubs along with some privacy fencing to provide a
successful buffer. Sizes of shade trees next to paved areas should have a
minimum trunk diameter of three (3) inches to sustain abuse from cars,
people, and plowed snow. The pinca shoule have an average of six (G) feet
in height when used along street right-of-ways. A more intense overall
landscape plan could help mitigate some of the problems of this development.
PUD CONCEPT AMENDMENT
The proposed motel would be a good land use highlighting the entrance on
Dundas to the commercial/industrial area. The land is partially zoned
8-.. and R -i which is a natural blend for a motel. As shown on the Concept
Plan there should not be direct access onto Highway 25. Access should come
Cfrom Dundas and Cedar.
The owners should prepare a plat that will document all the land exchanges,
right-of-way vacations, and right-of-way dedications needed to carry out
the road alignments shown on the PUD Concept Plan.
R
M
Planning Comission Minutes - 7/13/82
J
10. Mike Rehr Project.
Mr. Mike Rehr and his planner, Mr. %•ally (a :e, were present at the
Planning Commission to informally present their concept of a 20 acre
proposed development in the vicinity of Dundas and Cedar Roads in
the southern part of Monticello. As was Lim case with the previous
item, this was not a public hearing and Lite presentation was made to
the Planning Commission only to stimulate thought and questions for
a future meeting at which the formal concept will Le presented for
recommendations for passage or consideration for changes and pas-
sage at that time. No action was necessary.
Planning Oamoisslon Minutes - 6/31/82
9. Concept Development Stade for a Planned Unit Development - Mike Rehror.
Mr. Mike Rehror who owns a parcel of land in the vicinity of the
intersection of Cedar Street and Dundas. Road was present to propose
the concept plan for a planned unit development on that property for
the development of office condos and townhouses. This project,
titled Victoria Square, would include, three parcels, Parcel A. Parcel
D. and Parcel C. Parcel A would inclu,le 2() townhouses on 2.24 acrep
Parcel B would contain office condos of til units on 4.46 acres and
ParCcl C woulA contain a retail upaee of 11,01,5 square fact on the
1.7 acres of land. The best part of rhiolb•velopment for this planned
unit development would be dedicated by nr. P.ehror as a now parcel ,f
land upon whi,:h Cedar Street could be rerouted through the project
to dead end on the south end of his project until such time as Cedar
Gtrcet could be extended across propertlen further to the south to
ereato a frontage road. This project wan reeommanded by the City
Planner for consideration and a motinn was made by Bowling and
reeonded by Dondhus to accept the concci.l plan as proposed and allow
the developer to further his plinning trn dovelopment at future
public hearings. All voted in favor.
10. Moetlnl Reminder.
• There will he a special meeting of the Planning Commission at 7100 P.M.
on September 13th to consider an appointment to the Planning Conm+illsion
and also a reminder of the regular mccting of the Planning Comaisrion
to be hold on September 14th, 1982 at M1UO P.M. in the Public Library.
(This meeting is being hold in the public library because the 14th
it election day and the Council Chambers at City ball will be in use
for voting.
the developers ar proposing to dedicate an additional parcel of
land adjacent to Iu 4 for parkland purposes after 50% of the
development is occup d.
in reviewing the comment submitted by the City Planner, John Uban,
Mr. Bemboom indicated that the developers would be agreeable to
reducing the width of the t it systems under the power line ease-
ments to 30 to 40 feet in wi.d rather than a straight 60 foot wide
system. This was recommended tt�e Planner as he felt the City
would not necessarily need a GO bot width for a trail system.
Initially, the City Planner also •It that an 8 foot wide asphalt
trail be included in the lurk dcdil tiun but noted that a 6 fout
wide asphalt trail would be sufficic if this is what the de-
velopers are more comfortable with. fl. was also noted by the de-
velopers that in reviewing other cummen mode by rho City En-
gineer and City Planner in regard to the nal plat, they felt
that there would no problems in meeting all he recommendations
and requirements indicated in their letters. \
As a result, a motion was made by Carlson, seem\wI
an,
and unanimously carried to recommend approval of
plat as submitted for Meadow Oak Subdivision whiist
of 16 outlets with the replatting of two of the subdivisions for a portion of the manufactured hand
n executive home sites.
3. Public Hearing on the Revised concept Plan and the Dovelopmenr
Staga of the Planned Unit Devolopmont to be known as Victoria
Square.
Mr. Mike Reher, who owns a parcel of land in the vicinity of
Cedar Street and Dundas Road lying cast of Highway 25, previous-
ly presented a concept plan for a Planned Unit Development on
that property to include office conduu and townhounus. The
original concept plan included three paiculs, parcel A, B, and
C. Parcel A proposed 29 Lownhousen on 2.24 atfea, parcel b
contained office condos of 52 units on 4.46 acru:r and parcel C
would contain retail space of 11,065 squaru feut on tlw 1.7
acres of land. The original concept plan also prupoued a ra-
aligmnent of old Cedar Street from its present location to an
oaatutly direction extending to Dmuulam; Road. The new Cedar
Street would then proceed in a soutnerly diruction parallel-
ing uwy 25 to the edge, of Mr. Reher's property.
The revised concept plan now includes a fourth parcel D lo-
cated souLh of luroias Road and oast of llwy 25. This property
was previously owned by Ken Krienkc which Mr. Ruhor has ro-
cently obtained a purchase agreement on. The revised concept
plan now proposes this parcel for a future mote l /re otaurant
situ.
Z_
vianniw, Commission kimtes - 2/6/63
As part of the proposed concept plan, the City Staff has been
working with Mr. Reher and other property owners abutting old
Cedar Street such as Automati: Garage Door Company, Danner
Trucking, and Mel Wolters to work out an exchange of property
if old Cedar Street would be vacated by the City. The vaca-
tion of Cedar Street is feasible if the new proposed Codas
Avenue extension is approved in Mr. Rcher'o concept plan.
Also as part of the vacation of Cedar Street, the City would
acquire the lard to extend Dundee Road directly onto Hwy 25
which now currently ends at old Cedar Street.
After reviewing the amended concept plan, it was noted by the
City Planner, John Oban, that the next step for Mr. Reher
would be to prepare a preliminary plat on the entire project
as proposed, assuming that all the property owners involved
would agree to the property exchanges. The resulting pre-
liminary plat would include portions of a vacated Cedar Street
and should probably be platted into 4 largo outlots as the
initial stage and then each individual outlot could be re -
platted to coincide with the proposed concept plan.
At this time Kr. Reher reviewed with the Planning Commission
the proposed preliminary platting of Parcel A which would con-
niwt of. 29 townhouse units. It was noted by City Planner,
John Uban, that although Parcel A appe.,ca to be well designed,
29 townhouse units may be too much denn'ty fur this parcel of
land and suggested that possibly a c uple of the units be
eliminated to provide more olwn uha,-e. CurrcnC city ordinancou
roquire 5,000 square feat par townhow-c unit which would only
allow approximately 19 to 22 units on thio parcel of land. In
reviewing this item, Mr. Rehor indicated acceptance to eliminating
a couple of townhouse units to provide more open space. In addi-
tion, Mr. Reher will also shift some of the townhouse units closer
to the lot lines to provide more parking space in front of each of
the garages to safely accommodate the loading and unloading of the
vehicles parked in these locations.
Concerns were expressed by the Planning Comsission sabers re-
garding park dedication requirements as the plat is not pro-
posing any park land other then a scall tot lot ares for the
townhouses. Mr. Maher noted that he did not feel he had enough
laud to actually dedicate 101 of the property for park lard but
would consider cash dedkation to the City to be used for park
Improvements in the future ahoulb a park be developed south of
the freeway. in regard to the actual park dedication, Mr. Paher
noted that it was his understanding that possibly the sukdivlsion
fees raletingto this plat and also the park dedication require-
ments might be waived In exchange for the now Cedar Street dodi-
cation. Committee somber■ noted that although the City is
-Planning Commission Minutes - 2/8/83 -
acquiring a new right-of-way in this proposal for Cedar Street,
the City would also be vacating the old Cedar Street right-of-
way which Mr. Rcher would acquire and because there will be
high residential density in this area, the park land cash dedi-
cation should still be part of the proposed subdivision.
It was the consensus of the Planning Commission members that
no action be taken at this time to approve the amended concept
plan and preliminary plat for parcel A for the townhouses but
recommended that the developers prepare a preliminary plat for
the entire area after an agreement has been reached with all
of the property owners in regard to the vacation of Cedar
Street and then prepare a preliminary replatting far parcel A
for the townhouses incorporating any comments suggested by the
Planning Commission. The replatting for parcel A should in-
cludo a realignment of the building act backs and the elimination
of 2 townhouse unite for a total of 27 units.
It was also recowndod by the Planning Commission that the City
Planner review and provide some suggestions as to where a pos-
sible park could be located south of the freeway to serve for
a future development in this area.
�31aa►r. Cor.4
8. Public Hearinq - Dovsloamwant stago of the PUD - victoria Square -
Mike Rehor.
Mr. Mike Rehor, presented to the Planning Commission so part of
the development stage a preliminary plat for his property
located in the vicinity of Cedar Street and Dundas lying east
of my 35.
The revised concept plan recently approved by the Planning
Commission indicated that all of present Cedar Street lying
south of the Dundas Road extension proposed would be vacated
with half of the property being given to Mr. Rehor and the
other half to Moi Wolters who plans on joining Mr. Rehor in
his platting of the property and who would become a part
owner in what is now to be known as Block 2 of victoria Square.
The preliminary plat as proposed would create 4 outlets with
Block i being immediately platted into 27 townhouse sites.
• It was noted that the original concept plan Indicated that
possibly Cedar street lying north of the proposed Dundas
J Road extension would also be vacated with the sort half of
Cedar Street being incorporated Into his commercial building
eevelopment to be used for parking, otc.
-Planning Commission Minutes - 4/12/83
Recently, a meeting was held with Mr. Reher along with Mel Wolters,
Bob Danner and a representative of the Automatic Garage Door Com-
pany to discuss the possible vacation of Cedar Street according to
the previously amended concept plan. At that meeting, Bob Danner
indicated sane opposition to the eventual vacation of Cedar Street
north of Dundas Road as he felt it could cause problems for his
access to his property for his trucking business. In addition,
Automatic Garage Door CompaLny felt that the vacation of the street
could be accomplished in the future provided that the new proposed
Cedar Street through Victoria Square could be located to provide
proper access for their facility_ Since a mutual agreement could
not be reached at the present time with all of the property owners
involved, it was decided that the Cedar Street lying north of
Dundas road would not be iemediately vacated and as thus, is not
incorporated into the preliminary plat.
In regard to the Cedar Street realignment, the preliminary plat
at this time does not dedicate the new Cedar Street as part of
the preliminary plat, but Mr. Rcher has signed an agreement
indicating that the proposed Cedar Street shall IA platted north
of Dundas Road at the time Outlet B is developed. The actual
road alignment will be established in the future as part of the
replattinq of outlet B. It was also noted that as pact of the
original platting of the outlets, the proposed Dundas Road
extension to Hwy 25 would bn dedicated and given to the City as
part of the platting process.
As part of the preliminary plat, Mr. Reher also presented the
preliminary plat for Block 1 which will consist of 27 townhouse
units. As recommended at the concept stage, the townhouso units
were cut from 29 to 27 units and sot back df utancoa were altered
to allow for more parking in front of each of the garage units.
The elimination of two townhouse units also resulted in a larger
area in the corner of the development for playground purposes
per the Planning Commission's recommendation.
The actual platting for Block 1 for the townhouse units is
considered as Phase I of the Victoria Square Dovolopasnt and
M is Mr. Rohor's intention to immediately start same model
townhouse units once approval is granted by the City Council.
APs Part of the original concept plan, the Planning Commission
Previously recommended that Block 1 and 2 of Victor La Square
lying south of Dundas Road be rezoned to R-3 (Multiplo Family
Residential) and B-3 (highway business) respectively. This
rezoning would comply with the previously approved concept
plan as amended.
- 6 -
0�>
IN
Planning Commission Minutos - 4/12/83
After completing the review of the development stage, preliminary
plat and Phase I as presented, a motion was made by Carlson,
seconded by Dowling and unanimously carried to approve the
development phase of the Planned Unit Development including
the preliminary plat and also Phase I of the development as
presented with a recommendation that Block 1 for the town-
house units be rezoned to R-3 and that Block 2 of the pre-
liminary plat be rezoned to B-3 from current zoning of R-1,
single family residential.
Q
Council Agenda - 4/25/83
C
7. Consideration of Conditional Use Permit to Allow an Auction Sales/
Consignment Sales Facility in a B-3 Zone - Bob Davis.
In May, 1980, Mr. Bob Davis, who owns the property across the
street to the wos t of Heskin's Electric on Oakwood Drive,* made
an application for a conditional use permit so that he could
establish an auction sales facility at that location. A con-
ditional use permit was granted by the Planning Commission and
City Council, and as part of the conditional use permit, Mr.
Davis was granted a variance from black topping and curb and
gutter for his parking Lot until July 28, 1980 at which time
it was to be revietwod.
Mr. Davis operated the auction facility for only a couple of
months and at that time decided not to continue the operation.
Mr. Davis has now reapplied for the conditional use to again
allow an auction facility/cona4gnment sales facility at his
property. Mr. Davis has a 32 foot by 72 foot building (2,304
square feet) that he would like to again operate as a sales
auction facility. According to the ordinances, an auction
house of We sire would have to h:xvc arproxix-uoly 59 pzrking
spaces and Mr. Davie, according to his site pian, proposes to
provide. 66 spaces -
As part of the conditional use permit, City ordinances require
a number of conditions be met in regard to outside sales areas
and outsido storage areas, etc. As part of the conditions, the
ordinances require that the 66 parking spaces to black topped
and provide curb and gutter around all the parking areas. Mr.
Davis plans to immadiately, if the conditional use is approved,
prepare his parking area with Class V. etc. and at the present
time is uncertain as to whether he can complete the black
topping immediately this summer. The last I hoard from Mr.
Davis was that he was fairly sure that he would be able to
black top the parking lot this summer yet, but requested that
possibly the Planning Commission approve a variance allowing
him one year to ccaplete the black topping. In regard to the
curb and gutter requirements, Mr. Davis would like a variance
on a permanent basis eliminating the curb and gutter as he
fools the property is located in an undeveloped area and that
the curb and gutter would not seive the purpo .a that it is
intended for since a curb and gutter would actually possibly
hinder water drainage from his parking areas. He certainly
understood that it and when the arise developed commercially
further, storm sewer or other drainage facilities in the area
might make it necessary for him to provide for drainage to a
certain area, but he felt that at the present time with all the
land surrounding his property being open grass area, the water
drainage would not be a problem.
- 7 -
Council Agenda - 4/25/83
The Planning Commission had concerns over the establishment of an
auction sales facility that might have alot of outside storage and
sales activities. Although the City ordinances do allow for up
to 30% of the gross floor area of the principal building to be
used as an area outside of the building for outside sales, the
Planning Commission recommended that additional restrictions be
placed as part of the conditional use permit restricting the sales
activity to inside the building only with no outside storage or
sale of items taking place. Mr. Davis, although he was not present
at the Planning Commission meeting, did indicate that his intention
is to have sales inside his building only and it would appear that
this would not be a problem.
In regard to the curb and gutter variance request, the Planning
Commission members felt that with the Victoria Square development,
this area surrounding Mr. Davis's proposed sales facility may
develop quite rapidly, and felt that a precedent might be set in
allowing a permanent variance from curb and gutter requirements.
As a result, the Planning Commission recommended approval of the
conditional use permit for the auction sales facility contingent
upon:
That no cutsidc stcrr,c or Salc of iter.^ take rlace.
2. That the conditional use permit be granted on a one
year basis and that the variance from the curb require-
ments be for oro year at which time both iters would be
reviewed.
3. That the hard surfacing of the parking lot be com-
pleted within 4 months. (Mr. Davin has indicated that
he will be black topping the parking lot thin summer).
POSSIBLE ACTION. Consideration of approving or denying con-
ditional use permit for the auction sales facility and consider-
ation on the variance request to eliminate curb and guttor ro-
quircmonts permanently.
REFERENCES: A copy of the Planning Commiasion and Council Minutes
of May, 1980 in regard to the first conditional use permit that
was granted and also a copy of a map indicating the location of
the property and a copy of the site plan indicating the Wilding
location and parking layout.
COUNCIL MINUTES - 5/27/80
3. Consideration of an Ordinance Amendment to Allow Consignment Auction
Sales and/or Auction Sales within a B-3 Zone.
As a result of a request by Bob Davis to operate an auction sales facility
within Monticello, an ordinance amendment would be necessary to allow
such a use within any zoning district since our current ordinances
do not allow for this type of use.
The Planning Commission, at their last meeting, recommended that if an
auction sales facility is allowed as a use within the zoning districts
of Monticello, it should be considered as a conditional use within a
B-3 (Commercial) zone. By amending the Ordinance in this fashion and
allowing such a use as a conditional use, the City of Monticello would
still retain control through the establishment of various conditions.
The conditions that were proposed are as follows:
A. The architectural appearance and function plan of the building and
site shall not be so dissimilar to the existing buildings or area as
to cause impairment in property values or constitute a blighting
influence within a reasonable distance of the lot.
B. At the boundaries of residential districts• d strip of not less than
5' shall be landscaped and screened in compliance with Ordinance
Section 10-3-2-(G) of this Ordinance.
C . Any light standard islands and all islands in t.ha nares nn lot Shall
q be landscaped or covered.
D. Pat•king areas shall be screened from view of abutting residential
districts in compliance with Ordinance Section 10-3-2-(G) of this
Ordinance.
E. Parking areas and driveways shall comply with Monticello Ordinance
10-3-5-(D).
F. Vehicular access points shall be limited, shall create a minimum of
conflict through traffic movements, shall comply with Ordinance
Section 10-3-5 of this Ordinance, and shall be subject to the approval
of the City Engineer.
G. All lighting shall be hooded and so directed that the light source is
not visible from the public right-of-way or from an abutting residence,
and shall be in compliance with Section 10-3-2-(H) of this Ordinance.
H. the entire area shall have drainage system which is subject to the
approval of the City Engineer•
I. All signing and information or visual communication devices shall
he in compliance with Ordinance Section 10-3-9.
J. The provisions of Ordinance Section 10-22-1-(E) of this Ordinance
are considered and satisfactorily net.
COUNCIL MINUTES - 5/27/80
K. All conditions pertaining to a specific site are subject to change
when the Council, upon investigation in relation to a formal request,
finds the general welfare and public betterment can be served as /
well or better by modifying the conditions.
L. Outside sales areas are fenced or screened from view of neighboring
residential uses or abutting residential districts in compliance
with Section 10-3-2-(G) of this Ordinance.
l
M. Outside sales connected with the principal use is limited to 30%
of the gross floor area of the principal building. This percentage
may be increased as a condition of the conditional use permit.
N. Outside sales areas may not take up parking space as required for
conformity to the ordinance requirement.
0. No pets or livestock may be sold at this auction sales facility.
P. Provisions must be made to control and reduce noise when adjacent
to a residential zoning district.
Q. All outside storeage shall be effectively screened from public view
in accordance with Monticello Ordinance Section 10-3-2-(G), and
limited to 10% of the gross floor area of the principal use building.
In addition to the establishment of conditions for such a use, one other
l Uln:rl•ll eAP1'C]]CJ wdS W'VIOLi,C LV iiC pdi;. illy iC, juii l"�IiC iiLi fVl ,.,v.�
sales facility. It was recommended by the Planning Commission thatyone
parking space for each 40 square feet of building area should be required
for an auction sales facility, along with other uses such as skating
rinks and dance halls.
Motion was made by Phil White, seconded by Dan Olonigen to approve an
ordinance amendment adding an auction sales facility as a conditional
use in a D-3 zone with the above referenced conditions - A thru Q -
and amending the parking formula requirement to one parking space for
each 40 square feet of building area. Voting in favor: Arve Grimsmo,
Dan Olonigen, Fran Fair, Phil White. Opposed: Ken Maus5",1 •• •• •= �' �'�
4• Public Hearin on the Consideration of a Variance from Monticello
Ordinances Re�ative to Off -Street Parking and a Conditional Use
Request for an Auction Sales Facility - Robert Davis.
As mentioned in the previous item, Bob Davis, who owns the property
across the street to the west of Haskins Electric on Oakwood Drive,
requested a conditional use permit so tliat he may establish an auction
sales facility on his property. in addition to the conditional use
request, Mr. Davis requested a variance from Monticello ordinances
requiring him to install hardsurfaced parking and curb barriers around
his parking lot.
COUNCIL MINUTES - 5/27/80
Mr. Davis has a building that is approximately 2,400 square feet, and in
light of the new parking requirement for this type of use, approximately
60 parking spaces would be required. Mr. Davis has indicated that since
he is just starting out in this particular business venture, he would
like approximately 4 - 6 weeks operation time to see if this type of
business will survive in Monticello. and then would like a one-year variance
from the requirements of hardsurfaced parking. Mr. Davis indicated that
if, in 4 - 6 weeks, he felt his business could survive, he would then be
willing to post a bond for the parking lot and curb and gutter improvements
as required with completion within one year. If the business proved not
to he feasible after 4 - 6 weeks, he would agree to cease business as
an auction sales facility.
Motion was made by Phil White, seconded by Ken Maus and unanimously carried
to approve the conditional use permit for an auction sales facility to
Mr. Bob Davis, provided he met the conditions of the conditional use
request.
In regards to the parking requirements for this type of use, it was the
consensus of the Council to defer any action on his variance request
at this time and to grant a temporary approval to operate without hard -
surfaced parking until July 28, 1980, at which time, it will be reviewed.
PlINUTES
REGULAR MEETING - MONTICELLO PLANNING C014MISSION
Tuesday, May 20, 1480 - 7:30 P. M.
3. Public Hearing - Consideration of an Ordinance Amendment to Allow a Consinn-
ment Auction Sales and/or Auction Sales racility within a B-3 Tone.
This item was for the consideration of amending the ordinances t0 allow a
consignment auction sales and/or auction sales facility within a B-3 zone.
Several items were presented as part of the agenda supplement, which should
be considered as part of the ordinance amendment, which would allow that
type of facility. Also considered was amending the present parking lot
requirement for that type of facility, The concern there would be that a
building of 2,400 square feet would only need 21 parking spaces when the
occupant' load in that building could quite possibly be as high as 162 persons
under the present parking lot requirement. One consideration which was taken
was that the occupant load allowed in a building of that size is that one
person be allowed for each 15 square feet, or as that which is determined by
the building code. Using that formula, in a 2,400 square foot building, the
occupant load could be 162 people, and it that figure t.ere divided by 2.5,
which is the average number of persons who arrive at a location In an auto-
mobile, that would more accurately reflect the number of parking spaces that
would be required. Also taken Into consideration were - If outdoor %ales
I
PLANNING COMMISSION MINUTES - 5/20/80
are going to be held, an adjustment should he made upward to accommodate
those additional parking spaces which might accumru)date more individuals
4. at an outside sales area.
A motion was made by Dick Martie and seconded by John Dondhus to recommend
approval of the ordinance amendment, and also, to amend ordinance section
10-3-5-(H)-(22) to state that the number of spaces required for parking would
be determined by using the building code to determine the maximum occupant
load, and then divide the occupant load by 2.5, which would be the number of
spaces required. That passed with unanimous approval.
4. Public Hearing - Conditional Use for an Auction Sales facility - Robert Davis.
Robert Davis, who owns the property across the street to the west of Heskins
Electric on Oakwood Drive, made an application for a conditional use so that
he may establish an auction sales facility at that location. Mr. Davis has
a large building on that property which facilitates the type of business
which he is hoping to establish. He has, in fact, held a couple of auctions
from that building and feels that it does suit his needs. However, in order
for him to continue his auction sales facility as a legal use, the ordinance
amendment as proposed in item 3 above would have to be passed, and also,
his conditional use application would have to be passed.
It appeared that Mr. Davis could meet those conditions of the conditional
use v:hich was prepesed, with an exception of a variance which he would be
applying for in the next agenda item. With a motion by John 8ondhus and
second by Dick Martie, it was recommended to approve the conditional use
application provided that Mr. Davis meet also the condition of the variance
which is dealt with in the next agenda item. All votod in favor of approval.
5. Consideration of a Variance - Robert Davis.
Robert Davis, who owns the property discussed in item d4 above, made an
application for a variance from the parking lot and curbing requirements
should he be allowed a conditional use to develop the auction sales
facility as was described in item 03 and which he applied for in item p4.
If the conditional use in item N4 was granted, Mr. Davis would be required
to develop a parking lot. if the formula for determining the number of
parking spaces required for the auction sales facility were adopted as
suggested in item N3, that facility would then require 65 parking spaces for
the inside sales, and if outside sales were developed, additional parking
spaces would be required.
Mr. Davis suggested that the City consider allowing him a period of one
year or more to determine whether or not his business would be successful
and worth continuing before he were required to develop a parking lot.
If that consideration were given and granted, a bond in the amount of it�
times the proposed parking lot development amount was discussed. On a motion
by John 8ondhus, seconded by Dick Martie., it was recommended to approve that
variance request, provided that Mr. Davis bond for ly times the proposed parking .i
lot development, which would then have to be installed within a period of one
year should the btisi�pss be continued for that length of time. All voted in favor.
270
1.1
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,� 1 C67
Council Agenda - 4/25/83
Consideration of•a Conditional Use Permit to Allow Outside Sales
and Equipment Rental (U -Haul Trailers) - Maus Tire Service. (R. W.
Mr. Jim Maus of Maus Tire Service, South Hwy 25, has applied for a
conditional use request to be allowed to have outdoor storage of
U -Haul trucks and trailers located at his tire service building
for rental purposes.
According to the City ordinances, outdoor service, sale and rental
as a principal or accessory use is allowed as a conditional use
within a B-3 zoning district which Maus Tire is located in. Mr.
Haub recently took over the U -Haul rental business that was pre-
viously located at the Freeway Standard Station. As part of the
conditional use, the equipment rental is limited to 30% of the
gross floor area of the principal use and it would appear that
the number of vehicles and trailers that will be located on the
property would meet the 30% requirement as they would not take up
more than 30% of the floor area of his tire shop building size.
The Stor-way building where the tiro service is located has
sufficient parking and the storage of these trucks and trailors
1�l wm11A nest. tntP PwPy frnn their rresent parkin^y ^sea...
POSSIBLE ACTION: Consideration of approval or
denial of the conditional use permit request for outside storage
of U -Haul rentale.
REFERENCESi A map indicating the location of the property and a
copy of the ordinance listing conditions pertaining to conditional
use.
- 9 -
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10-13-4 10-13-0
to change when the Council ulxni investigation in relation to
a formal -request, finds tl+.it Gke general welfare and public
betterment can be served as well o+ better by modifying the
conditions.
13. The provisions of-ection 10-22-1 (E) of this Or-
dinance are considered and satisfactorily met.
(D) open and outdoor storage as a principal or accessory use
provided thatn
1. The area is fenced and screened from view of neighboring
residential uses or if abutting an 'R" Disttiet in compliance with
Section 10-1-2 (G) of this Ordinance.
2. Storage is screened from view from the public right-cf-way
in compliance with Section 10-3-2 (G) of this Ordinance.
3. Storage area is q rassed or surfaced to control dust.
0. All lighting shall be hooded and so directed that the
light source shall not be visible from the public right-of-way or
from neighboring residences and shall be in compliance with Section
10-3-2 (H) of this Ordinance.
5. Dogs not take up parking space as .Oyu/Sal for confor-
mity to this Ordinance. _
G. The proviu:uns of Scct.nn 10-22-1 (E) of thio Ordinance
are considered and saLisfrnctov +ly met.
(E) upan or outdoor rvrvuu, _.ti a,,,J rental au a {rine+„al or
accessory use and lni•l-eiiny .,.,1,,+ in or fou+ mnturirud vehicles,
trailers or wagons 1•r,wulyd thit+
1. Outside servicto. nalea and equipment rectal connected
with the principal useo is limitrd to thirty (30) percent of the
gross floor area of the principal use. This perrontage may be
increased as a condition of the conditional use Vomit. (6-27-77 031)
2. Outside sales areas are fenced or screened from view of
neighboring residential uses or an abutting 'R" nistriet in com-
pliance with Section 10-3-2 (G) of this Ordinance.
3. All lighting shall be hooded and so directed that the
light source shall not be visible from the public right-of-way or
from neighboring residences and shall be in compliance with Sec-
tion 10-3-2 (H) of this Ordinance.
4. Sales area is grassed or surfaced to control dust.
5. Does not take up perking space as required for conformity
to this Ordinance. 1
G. -he piovis, ms of iecti 10-22-1 (E) �f this Ordinance
die Cam, ed and s tirf actoril t. M
Council Agenda - 4/25/83
Consideration of Conditional Use Permit for a Minor Auto Repair.
Facility in a B-4 Zone and Consideration of a Variance from Hard
Surfacing of Parking Area - Pat Townsend. (R.W.) and (T.E.).
As you may recall, Mr. Pat Tom send at the November 16th, 1982
Planning Commission meeting, requested a conditional use permit
to be allowed to operate a minor auto repair shop at his home
located at 107 Locust Street. Mr. Townsend was basically work-
ing with transmission and radiator repairs and the Planning
Commission granted the conditional use permit on a temporary
one year basis.
Mr. Townsend has now re-applied for a conditional use permit
to open a minor auto repair facility in a portion of the former
Monticello Ford Garage located across the street from his present
home.
Mr. Townsend is requesting to use the former body shop portion of
the Monticello Ford Garage which is located on the north and of
the building which has access through the alley off of Locust
Street. The size of the body shop he will be renting from Mr.
Lorry Flake is 30 feet by 52 feet and would have sufficient
size for at least 2 vehicles at one time. His former location
was in a garage at his residence which basically had only one
service stall at a time. The City ordinances require that a
conditional use be granted for an auto repair facility in a
B-4 zone even though the present location was previously used
as a auto repair facility.
Parking requirements on site for this typo of businuss would
require B parking spaces consisting of : for the auto repair
business and 2 spaces for each stall available. The proposed
area for parking would be on the north end of the building off
of the alley and there would be sufficient space for the cars.
As some of you my recall, approximately 3 yearn ago after
Monticello Ford moved to its new location on 1-94, the building
inspector inspected the Monticello Ford building and recommended
that the building not be occupied for any business until the
building was brought up to biilding codes structurally. The
building inspector at that time a lung with the City Engineer
felt that the building was structurally unsound and would need
major repairs to be safe for other seas. The City has not
allowed the building to be used for any purpose other than
storage since that time but in roviowing the matter with the
City Attorney, Gary Pringle, it has cane to our attention that
the main concerns of the City Council and the building inspector
previously, were with the old basic building and did not include
- 10 -
Council Agenda - 4/25/83
the body shop area which was added on after the original building
was built. According to the City Attorney, it was his under-
standing that the actual body shop building where Mr. Townsend
is proposing to locate his repair facility was structurally sound
and was not in question at the time an order was issued to have
the building brought up to standards.
Mr. Townsend would only be renting the body shop portion of the
dealership complex and would propose to not have any access into
the other portion of the building from the body shop. He had
indicated that the doors would be locked from the body shop to
the rest of the building and possibly if this conditional use
is approved, it maybe should be recommended that the doors
from the body shop arca be permanently scaled so that Mr. Town-
send would not have any access into the other portion for
storage, etc.
The parking areas on the property of the Monticello Ford building
are currently not hard surfaced and according to the City ordi-
nances all parking areas should be black topped or concrete.
Mr. Townsend along with building owner, Larry Flake, also re-
quested that a variance be granted from hard surfacing the park-
'-- zrca required for Mr. Townsend's repair facility as Mr.
Flake does not wish to expend any money improving the parking
area as he does not know the future of the entire building.
The Planning Commission recommended approvalof aconditional use
permit for an auto repair facility in the body shop area of the
old Monticello Ford Building contingent upon:
1. That the parking areas for the busin000 be behind tho
building only.
2. That a variance on the black topping and the conditional
use permit be granted for one year at which time it would
be reviewed.
3. That the old conditional use permit granted to Mr. Townocnd
be considered expired for an auto repair facility.
4. That the conditional use permit is to Mr. Townsend only at
this facility.
In addition to the provisiono that the Planning Commission hao
stipulated, I think it would be beat to attach to the permit,
notification that the conditional use maylu lifted with 30 or
CO days notice should the City or the IIM become the owner of
said proporty. As you aware, tho antire Flake Complox is part
of the redevelopment area and would bo a valuable piece of property
to do some tax increment financing on, should we havo a developer.
1
Council Agenda - 4/25/83
I would hate to see the opportunity to go into a major develop-
ment be stalled because Mr. Townsend had 8 months to go on his
conditional use for his radiator repair shop. Controlling the
conditional use is about the only way we could control the use
of the building. Regardless of the length of the lease he may
enter with the present owner, if the permit were lifted at the
time the City purchased the property, Mr. Townsend could not
conduct any business on the site. Should he lose the right
to conduct his business, I am assuming that he would be more
than happy to move back to his original site so he could con-
tinue his work.
RECa0M'...MM ACTION: Based on the rccos:endations of the Plan-
ning Commission, I also recommend that the conditional use be
granted, but that all of the conditions stated by the Planning
Commission as well as a notification provision be included and
attached as part of the permit.
REFERENCES: A map depicting location of the property and a
sketch of the body shop area of the building.
- 12 -
I
A
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V80 PaYa CO YO�yt
for o a vaiian atgit�9 aY�a'
q=o0 PAT4ICKi
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ch
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''+/ t �. ! ,. ?��_ ti• -L"./, y.•.„'4+i �.. < (t< fie. "% •
• r.. I l ' n ,'� � % ("'` C � •_ �� J y i ` )) fi•.•�”' ...1 C • ' 7. i � �.� ;'",y.a� • r� '�"• � ; `,
t �, �1} •� , •• r.,,ti .,,7�(,....' 4��� (,� , r�-.. 4. , �� 1�. f`^,�„"` �t .fk ..r l�'2') r.'~ ;,.�.
•;� i �:'.•.•J ;.«.;,„r ;''1 � Vit; �. ....'.�� • _._._:
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Council Agenda - 4/25/83
10. Consideration of a Variance Request for Permanent Banner and
Permanent Portable Siqn -McDonald's Corooration. (R.W.).
McDonald's of Monticello, 100 Oakwood Drive, has applied for a vari-
ance to be allowed to display a heavy vinyl 2 foot by 23 foot
banner on their roof overhang permanently. In addition, McDonald's
also requested that they be allowed to use a 6 by 6 foot portable
sign near the entrance on their property that would advertise
certain specials, etc.
City ordinances due allow the use of search lights, banners, pen-
nants and similar devices along with portable signs but only on
a temporary basis of ten days maximum and only twice a year (every
180 days). In addition, the City ordinances indicate that portable
signs shall be restricted to inforawAtion only and may not exceed
four square feet. The portable sign requested by McDonald's
would be approximately 24 square feet.
McDonald's has requested the use of a banner that would be changed
throughout the year and would not always be up every day but would
promote different items or specialties. I would assume that the
portable sign tieing proposed would nrolwbly M ugeA to nAvarti4e
certain specials and would probably be a permanent typo fixture
even though it is portable and could be moved about the proporty.
McDonald'a currently has complied with the City ordinances and
has one pylon sign and one wall sign which nays McDonald's.
Under ordinance Section 10-3-9 E (b) 2, the City allows either
wall or pylon signs or a combination of both. However, only
two product identification signs and one premise identification
sign are allowed and these wall signs must be only on one
soparato wall. In addition, the sign area on the wall is limited
to 10% of the gross silhouette area of tho front of the building
up to 100 square feet. Although the banner would probably be
used to identify a product, the proposed location of the banner
would not be on the same wall as their present McDonald's sign
in and would not moat the and inanco.
'rhe Planning Commission at the public hearing on this request
expressed concerns over the possiblo precedent this type of
variance might act an it could open up requests for many
businesses for similar typo addigonalaigns. A motion was
made by a Planning Commission member to grant the variance
request to McDonald's, but the motion did not receive a second
end therefore was basically denied. McDonald'a Corporation
line since then requested that the Council hoar this variance
request and appealed the Planning Conmiusion'u decision.
I
Council Agenda - 4/25/83
POSSIBLE ACTION: Consideration of approving or denying the variance
request for a banner and a portable sign.
REFERENCES: Planning Commission minutes and a copy of the letter
from McDonald's appealing the Planning Commission's recommendation.
14 -
i
5. Public Hoar inq--=Variance Request for Permanent Banner and
—"Permanent Portable Sign - Mc Donald's,Corporation. T
McDonald's Restaurant of Monticello applied for a variance
to be allowed to display a heavy vinyl 2 foot by 23 foot
banner on their roof overhang permanently. In addition,
they also requested to be allowed to use a 4 by 6 foot
portable sign on their property that would advertise
certain specials, etc.
The manager of the restaurant indicated that the vinyl
promotion banner would be located on the roof soffit on
the south side of the building.and would not: necessarily
W permanent in nature but they would like L. be able
I,lanning Commission Minutes - 4/12/83
to use it on various occasions thruughout the year to advertise
certain promotional items. It was also noted by the restaurant
manager that the portable sign would be located near the build-
ing mainly during the summer months to also advertise specials
and promotional items.
City ordinances due allow the use of banners and portable signs
tut only on a temporary basis of 10 days maximum and only twice
a year (every 180 days). Ordinances also require that the
t{ pertable sign not exceed 4 square feet and the proposal by
McDonald's would be for approximately a 24 foot portable
uign.
The Planning Commission members expressed concerns over the
Possible precedent this variance might not as it could open
up requests from many businesses for similar type additional
signs. It was also noted that if a bannct in basically used
all year long, it just become another sign and would not
meet the ordinance's intent of allowing a temporary banner
for promotions, etc. it was noted Irl the restaurant manager
that Im felt the changing of messages on Iloth the portable
eign and the lannor would increnne sales and should not be
considered the same as a permanent uign.
Mr. Larry Flaiho of Monticello Ford recommended to the
Planning Commionion that possibly tht ordinances should bo
changed to allow for a longer pw:riod of time that portable
Signa and banners could be used to say 30 days with possibly
a 30 day waiting period in between cath issuance of a permit.
IIs felt that portable signo have become quite popular for
advoitising prumotional and special items and that possibly
the City's ordinance is to restrictive.
After further discussion un the item, a motion was made by
Schaffor to tyrant the variance request to McDonald's. Since
the motion did not receive a second, the variance request
wan denied.
6. Public Ilearinq - Conditional Use to Allow Outside Solos an0�0
D4uipmment Rnntol (U-11nul Trailers) - Masa Tire Fnrvice.
Mr. Jim noun of Moua Tiro Service, South Ilwy 25 requooted a
e—dltino..t „ _ .-_i, to h.. ..11—A to I-- n.,rdeor otorago
Avril 18, 1983
McDonald's of Idonticello
100 Oekvo-i Drive
Monticello, MirmecoLn 55362
Planning Commission
Monticello, Minnesota
To Whom It May Concern,
We wish to avreal your previous decision concerning our
variance request. We feel that our situation is a unique one
and the rlacement of our sign would only be vistable from our
rroperty.
The banner would be 2 x 23 feet and made of a very durable
material. The banner would bo securely attached to our building.^
= McDonald's Corportion only uses professional, attractive advert-
isement.
ncerely,i
Jim flennlor, Nanager
Sucio ?spf, Community Relations
�J
/O
LW4NUB O/ Mc00MKOb
Council Agenda - 4/25/83
11. Consideration of a Variance Request to Allow for a Pre -Formed
Curb - Silver Fox Motel. (R.w.) (Appealed from Planning Com-
mission.
Previously, Reinert Construction Company of Sauk Rapids
on behalf of the Silver Fox Motel, requested a variance as part
of their current expansion project to eliminate a portion of the
permanent curb and gutter on a new area for their parking require-
ments located on the south and of the project. The Planning
Commission at their February, 1983 meeting denied the request
to eliminate any of the required curb and gutter for the new
parking area and as a result, a question has come up concerning
the use of pre -formed type casting of curb and gutter in lieu of
a constructed in place concrete curb.
The Silver Fox Motel requested that they be allowed to use this
pre -formed type curb and gutter only in ono location, that being
along the southerly edge of the now parking area for 21 spaces
as shown on the enclosed plot plan. Their basic reason for re-
questing to be allowed to use a precast type curb is that it
can be removed in the future for future expansion which they
propose if the motel develops in the future further. They feel
that if they are required to put in a permanent concrete curb
at the present time, it will Just have to he torn uu and removed
should an additional expansion take place for 22 more cars. They
noted that all additional now areas for parking expansion under
the present construction project would contain the new permanent
curb and gutter.
City ordinances require that a curb be concrete, insurmountable
and contiguous. If a precast type curb and gutter is used, it
would not necessarily moot our current ordinances and thus, this
in the reason for the variance request.
The Planning Commission and City Council did approve in approxi-
matoly Juno 1979, the installation of a precast typo concrete
curb for both the Tan Thumb Store and Rost-In-Wobb Printing
located in the Oakwood Industrial Park. The Council approved
those two variance requests on a trial, exporimontal basis to
sea how this special type of curb would stand up. Since th000
two approvals in Juno of 1979, no additional requests have
been mads that 1 am aware of to use this similar typo of curb.
Possibly, the Council members should try to take a
look at the curb and gutter at the Tom Thumb Store to got an
Idea of what typo is being proposed. Although this request is
a little different from Tom Thumb's in that Tom Thumb does not
plan to remove this pro -formed curb and install now contiguous
concrete curb in the future, the Silver Fox hotel indicated
` they would be willing to replace this prc-formod curb and gutter
f`Il. onto the parking lot is expanded to its future design size.
- 15 -
Council Aoenda - 4/25/83
The use of preformed type curb and gutter has been reviewed by the
City Staff including the Public works Director, John Simola, and it
is our recommendation that for a permanent type curb, we feel
that this type of curbing does not stand up to a permanent concrete
formed curbing. If you have a chance to look at the curbing at the
Tom Thumb Store, you may notice that some of the individual curb
sections have been moved either by bumping into them with care or
possibly during snow removal operations and the pre -formed curb
does seem to have clot of cracking and chipping. It would be the
City Staff's recommendation that possibly in the future, precast
curbing should not be considered as a permanent solution for curb
and gutter requirements but could be used in cases where it appears
that the curbing would have to be removed for future expansion or
other reasons. If it appears reasonable that the Silver Fox Motel
would expand their parking lot where they have indicated in the
future, possibly a variance for this type of curbing could be granted
with the understanding that when the parking lot is expanded to its
future design size, the City would require a permanent curb and
gutter.
The Planning Commission recommended that this variance be denied
for the following reasons:
1. %cccrding to the site plan presented, the majority of
the future expansion of the parking area al the motel
would he located to the east of the present building
and the likelihood of expanding the parking lot to the
south of the building seemed remote.
2. The Silver Fox Metal currently has a large amount of
parking areas that do not have permanent curb and gutter
and that a previous variance was granted allowing them
to continue to use curb stops only on their old parking
lot and they did not feel this would be a hardship in
requiring the new parking areas to have permanent curb
and gutter to most City ordinances.
3. The Planning Commission felt that if the main reason for
the variance request was that it might have to be removed
later to expand the parking lot, the cite plan indicates
that only one additional row of parking would over be
inatallod and recommended that possibly the Silver Fox
Motel should consider enlarging thio parking area under
their current construction program and then install the
permanent curb and gutter, yet this year.
POSSIBLE ACTION. Conaiduration of approving or denying the variance
roquoutfrom Silver Fox Metal to use pro -formed curbing around tho
south and of the now parking lot only.
R6FIM LACES: A copy of the site plan with proposed pro -formed
curbing area outlined and a copy of the Planning Comuniaaion
minutes.
J
4. Public Hearinq - Consideration of a variance Request to Allow
for a Pre -Formed Curb - Silver Fox Motel.
Reinert Construction Company of Sluk Papids on behalf of the
Filver Fox Motel, requested � variance to 4 allowed to use
,{ the pre -formed type of curb and gutter along the Southurly
\• edge of a now parking area bL ing developed at the Silver Fox
rote 1 .
Plenning Commission Minutes - 4/12/83
The new parking areas are the result of an expansion currently
taking place at the motel site. Their reason for requesting
to be allowed to use a pre -cast type of curb is that it could
W removed in the future to allow for future expansion of the
parking area if the motel develops further. They also doubt
that if a permanent curb to meet the City ordinances was in-
stalled at the present time, it would have to be torn up and
relocated in the future at an additional cost to allow for the
expansion of an additional 22 more parking spaces.
City ordinances require that a curb to, concrete, insurmountable
and contiguous, but it wan the Planning Comumission's opinion
that a pre -cast typ.: curb and gutter would not currently meet
City ordinances and would not be allowable ns a permanent
solution. It was also noted by the Planning Commission that
according to the site plan presented, thu majority of the
future expansion of the parking al.;a at tho Silver Fox Motel
will be located to the east of the presunt building and the
likelihood of expanding the parking lot to the t:outh of Chu
building seemed remote.
Concerns were also expressed by Planning Commission members
that the typo of curbing requested does not meet the standards
originally Intended by the City for permanent curb and gutter
and as a result, a motion was made by Schaffer and seconded
by Dowling and unanimously carried to deny the variance
request allowing the Silver Fox Motel to use the pre -formed
curbing around the south end of their now parking lot. It
was also noted for the record that the original parking lot
at the Si Ivo r Fox Motel does not have permanent curb and
gutter and that a variance was granted previously to allow
them to continuo to use curb stops only and they did not
fool this would be a hardship in roquiringthe now parking
areas to have permanent curb and, gutter to moot City ordin-
ances.
c
/r
C
C%
Council Agenda - 4/25/83
12. Consideration of Grantinq a License to Sell 3.2 Beer and a License
to Sell Set-ups to the Monticello Lions. (T.E.).
Mark Irmiter, representing the Lions, requested the Council issue
a one day 3.2 Beer on -Sale License and a one day Set-up License,
so the Lions could host the Duck Unlimited Banquet out at the
Roller Rink. We issued the one day license last year under the
same circumstances. They, of course, would be required to sub-
mit all of the necessary insurance and documentation before they
would be issued the actual license. Also, we grant these one
day licenses only twice per year to any single organization.
The Lions are planning to apply again for the 4th of July
celebration ao thev have done in past years. Those are the only
two uses that the Lions apply for throughout the year. A simple
motion and second authorizing the issuance of a license upon
receipt of the proper insuranco and bonds is all that would be
necessary. There are no added references for this item.
may=
t
C
Council Agenda.- 4/25/83
13. Consideration of Purchasinq Software for the Treatment Plant.
(J.S.).
The computer at the Wastewater Treatment Plant is currently
used for preventive maintenance of the equipment within the
)plant.
There is software available for this computer to aid in the
actual operation of the plant. The two programs we are consid-
ering at this time are "Sludge Quality Control" and "Mean Cell
Residence Time/Food to Micro -Organism Ratio". These programs
would log data and assist in making determinations for
operational changes as well as make countless calculations.
The data logs could also be printed for a permanent record.
The cost of these programs is $1,200. It is eotimated that
these programs would free up the operation for three hours a
week to perform other tasks. Using $10 Per hour, the cost
of those programs would be recovered in one year.
we have a budget for 1983 of $2,000 for computer software.
We intend to request additional programs involving property
management and inventory later.
REFERENCES: A copy of letter from Kirkham, Michael and
Associates with the purchase agreement for these two disco
and a copy of the explanation of each program.
-le-
KIRKHAM,
MICHAEL
AND ASSOCIATES
OMAHA.M.INNEAPOLIS-DES MOINES-ROCHE STEP
ARCHITECTS -ENGINEERS -PLANNERS
Mr. Jim Miller
Plant Superintendent
Rt. 4, Box 83A
Monticello, Minnesota 55362
Dear Mr. Miller:
In response to your request, we are pleased to send you this
letter agreement for furnishing two of our OperAid Activated
Sludge Control Programs.
The computer programs, to be adopted to your facility are
valuable as an operational aid. They will calculate the Dynamic
Sludge Age, using a seven (7) day moving average, they will
utilize the Mean Cell Residence Time and the Food to
Microorganism Ratio as an aid to helping you determine sludge
wasting quantities and needed mixed liquor concentrations.
Our services include the entry of constants from the Monticello
Plant into the programs, the delivery Lo you of a disk with Lhe
master programs on it, telephone consultation on use of the
progians and Ulr dviiVecy LG 'y wu ui 6iapLeY7 iv[ yuuL CULLCIIL
OperAid users manual that describe use of thr programs.
The fee for the above described service is $1,200.00 due and
payable with 30 days of invoice.
we believe these OperAid Programs will be a definite aid to the
operation of your plant, and one that can be expanded to include
other time saving and operational aids. If this agreement is
satisfactory, please sign the duplicate original in the space
provided below and return to us.
Very truly yours,
KIRKHAM, MICHAEL i. ASS"OC�IATES
Robert L. Behrens
Process Analyst
This Agreement is accepted on this day of
1983.
Monticello, Minnesota
Title
C-1(2)
01 1O W051 Dodge Road, P.O. Bur 14129. Omahn, Nebraska 68114 (402) 393.5630
6571--,
�` - f �T"
A
OPERAID PROCESS CONTROL PROGRAMS
MONTICELLO, MINNESOTA
Activated Sludge Monitoring Program.
This program models the "Sludge Quality Control"
procedure, which calculates a,Dynamic Sludge Age and was
developed for monitoring activated sludge processes.
Based on laboratory and loading data, changes in system
operation are recommended for improving biological
treatment. Selected results from this monitoring
procedure are displayed on the screen and can be printed
by the computer.
Mean Cell Residence Time (MCRT) - Food to Microoganism Ratio (FM)
This program utilizes the MCRT calculation to aid in
determining waste sludge rates and the FM ratio as an
aid in determining necessary aeration tank
concentrations. The results from the program
calculations are displayed on the screen and can be
printed by the computer. 1
C
GENERA(. FUND -- APRIL - 1983
AMOUNT
CHECK NO.
Hawkins Chemical, Inc. - 3 ton chlorine
710.10
17135
J. W. Miller Const. - 4th St. Warming (louse const.
7,109.80
17136
MN. State Treasurer - License Center - Dep. Reg. fees
58.00
17137
Gwen Bateman - Animal Imp. expense - March
409.26
17138
Corrow Sanitation - Contract
3,761.50
17139
Gerald Hermes - Cleaning Library
125.00
17140
State Capitol Credit Union - :ayroll ded.
178.68
17141
Mr. Arve Grimsmo - Mayor salary
175.00
17142
Mr. Dan Blonigen - Council salary
125.00
17143
Mrs. Fran Fair - Council salary
125.00
17144
Mr. Ken Maus - Council salary
125.00
17145
Mr. Jack Maxwell - Council salary
125.00
17146
YMCA of Mpls. - Contract payment
284.16
17147
James Preusse - Cleaning City Hall
250.00
17148
MN. State Treasurer - Dep. Reg. fees
90.00
17149
State Treausrer - 1St Qtr. 83 Building parrit surcharge
565.61
17150
Buffalo Lock 6 Key - 7 keys duplicated
20.30
17151
Wright County State Bank - FWT - March
3,647.50
17152
MN. State Treasurer - PERA
1,570.41
17153
VOID
--
17154
MN. State Treasurer - Dep. Reg. fees
61.00
17155
Burlington Northern R. R. - Deposit for 3 open cuts at Meadow
Oaks sub -division
4,450.00
17156
Commissioner of Revenue - Water excise tax
156.89
17157
Treasurer - Municipal Clarke Assoc. - Membership dues - Tom E.
15.00
17158
State Treasurer - Social Security Fund - FICA - March
4,000.74
17159
Municipal Clerks 6 Finance Assoc. - Membership dues - Kick
15.06
ii 1 C
Flicker's T -V - Microwave - Adm. Bldg.
225.UO
17161
Jerry He rates - Cleaning Library
175.00
17162
State Capitol Credit Union - Payroll dud.
179.04
17163
J. W. Miller, Jr. - Bldg. Insp. fens - 3/18 thru 4/15
1,080.00
17164
MN. State Treasurer - Dep. Reg. fees
69.00
17165
Commissioner of Revenue - SWT -March
2,019.68
17166
North Central Public Service - Utilities
3,087.60
17167
Davis Electronics - Pager repairs - Fire Dept.
68.69
17168
SMA Elevator - Reproduced plans - Fire hall
12.00
17169
Golden Valley Furniture - 4 swivel chairs for Library
774.80
17170
Suburban Gas - Street supplies
14.36
17171
Bridgewater Telephone. - Telephone
742.87
17172
Marco Business Products - Adm. supplies
192.83
17173
Ranker's Life Ins. - Group Ins.
2,460.74
17174
R 6 C Assoc. - 2 gas additives
12.17
17175
lot Bank Mpla. - Public activity fund charge
4.00
17176
National Life Ina. Co. - Tom Eidem's pension plan payment
85.00
17177
Minneapolis Star 6 Trill. - Adv. - Bldg. Insp. position
307.20
17178
St. Cloud Daily Times - Adv. - Bldg. Insp. position
55.08
17179
Wr i 1111 County highway Dept. - Crack filler'.
960.00
17180
Monticello Printing - Brochures - Hist. Museum 6 env. - Fire
257.35
17181
Robert Jameson - Display case 6 carpet Sweeper - Vliet. Museum
55.00
17182
St. Cloud RuaLalll'ant Supply - 1 gsl, hand soap - Library
7.86
17183
Northwestern Bell - Fire phone
36,43
17184
Phillips Petroleum - Gas - Fire 6 Water Depts.
15.63
17185
West Publishing Co. - MN. Session Laws - '83
55.00
17186
Leef Bros. - Uniform rental fee
129.50
17187
Our Own Ildwo. - Misc. supplies for all Depts.
532.45
17168
St. Cloud Fire Equip. - Recharge extinguishers
52.00
17169
0. K. hardware - St. supplies
38.21
17190
t.
GENERA!. FUND _ �pRp
AMOUNT
CHECK NO.
Independent Lumber - Supplies for all Depts.
152.53
17191
Coastto Coast - Misc. supplies
167.28
17192
Monticello Fire Dept. - Wages thru 4/15/83
553.00
17193
State Treasurer - State Surplus Property Fund - St. supplies
60.17
17194
Medical Oxygen 6 Equip. - Resuscitator - Fire Dept.
341.18
17195
North Star Waterworks - 500' wire - Water Dept.
47.22
17196
Neuer, Madden b Cruesner - Legal fees - personnel issue
3,300.00
17197
Monticello Times - Publishing
676.01
17198
Wright County Sheriff - Police contract - March
9,041.98
17199
Hayden Murphy - Air compressor - Street Dept.
6,215.00
17200
Olson Electric - 4th St. Warming house - city hall wiring
1,120.43
17201
Maus Foods - Supplies for all Depts.
63.12
17202
John Simola - Misc. expense reimbursement
20.21
17203
MN. State Treasurer - PERA W/11
1,481.09
17204
Rick Wolfateller - Mileage
51.87
17205
MacQueen Equipment - Sweeper parts
1,081.20
17206
Hausladen Agency - Spray gun b pillow backed stool - St. Dept.
53.41
17207
Equitable Life Ins. - Ins. W/11
40.00
17208
Northern States Power - Utilities
8,546.35
17209
T b T Radiator - Radiator repair
25.00
17210
Local {149 - Union dues
95.00
17211
Wright County Journal Press - Sub.
10.00
17212
Power Process Equip. - Whitc-lon - Sewer Dept.
151.04
17213
MN. Assoc. of Civil Def. Directors - Membership dues
3.00
17214
Kroy, Inc. - Lettering machine
556.00
17215
international City Mgmt. Assoc. - Compensation book
50.00
17216
Water Products - I" meter b hyd. top assembly - Water Dept.
588.68
17217
Den Franklin Store - Adm. supplies
7.84
17218
Howard Dahlgren Assoc. - Planning fees - March
13.50
17219
Continental Safety Equip. - 6 cap/chain assembly - Fire Dept.
31.81
17220
Wright County Auditor - 3 police fines - March
805.35
17221
Central McCowan - Cyl rental
2.24
17222
Dan Marsh Drugs - Camera for library
431 .%S
Share Corp. - Cleaner - epoxy bond
215.64
7f2ZL
17225
Mantek - iron cretse - St. Dept.
53.10
17226
Harry's Auto Supply - Misc. supplies
167.65
17227
Lindberg 6 Sons - Park supplies
228.85
17228
National Bushing - !titch, clamps. bolts, bearing, etc.
94.92
17229
Wright Service Oil - 75 gal. oil
- Bal, 7th St, b Meadow Oak
!,5.16
17230
Orr Schelen Mayeron b Assoc. on
15.70
11
17231
Mr. Al Nelson - Sub.
Bridgewater Telephone - Disposal plant b reservoir telephone
Sl5.77
!7232
Wright County State. (lank - Toclose out checking account
2,682.88
16911
into new checking account
20,463.03
Payroll for March
TOTAL DISBURSEMENTS FOR APRIL - 1983
$103,421.18
L
C
LIQUOR FUND
A?MW
CHECKNO.
APRIL DISBURSEMENTS - LIQUOR - 1983
Commissioner of Revenue - Salem tax - Feb.
3,053. 30
10676
State Capitol Credit Union - Payroll ded. - Mark I.
20.00
10677
Wright County State Bank - FWT - March
538. 20
10678
Ed Phillipe 6 Sons - Liquor
6,546.67
10679
Griggs, Cooper 8 Co. - Liquor
2,887.67
10680
Johnson Bros. - Liquor
785.57
10681
MN. State Treasurer - PERA
201.69
10682
Commissioner of Revenue - Sales tax - March
3,392. 21
10683
State Treasurer - Social Security Fund - March
466.68
10684
State Capitol Credit Union - Payroll ded.
20.00
10685
Commissioner of Revenue - SWT - March
258.00
10686
Banker's Life Ins. - Croup Ins.
553.16
10687
MN. State Treasurer - Pern
238.13
10688
Midland Beverage - Wine
19.90
10689
Crosslein Beverage Co. - Beer, etc.
11,600.30
10690
Thorpe Diet. - Beer
3,513.55
10691
A. J. Ogle - Beer
651.70
10692
Dick Beverage - Beer
1,822.95
10693
Day Diet. - Beer
78.25
10694
Dahlheimer Diet. Co. - Beer
4,943.96
10695
Monticello Office Porducts - Supplies
36.91
10696
Vn IIl
--
10697
7 Up Bottling Co. — Misc. mdse.
307.30
10698
Jude Candy 6 Tobacco - Mise. mdse.
390.82
10699
Viking Coca Cola - Misc. mdse.
397.90
10700
Maus Foods - Store supplies
34.09
10701
Coast to Coast - Cleaning supplies
6.08
10702
Old Dutch Foods Misc. mdae.
165.35
10703
Monticello Times - Adv.
46.55
10704
Northern States Power - Utilities
459.26
10705
North Central Public Service - Utilities
224.64
10706
Yonak Sanitation - Contract
82.50
10707
Leifert 'trucking - Freight
249.35
10708
Bridgewater Telephone - Telephone
54.22
10709
Midwest Wine Co. - Wine.
1,507.99
10710
Twin City Wine Co. - Wine
3,079.93
10711
Griggs, Cooper - Liquor
1,243.25
10712
Ed Phillips 6 Sone - liquor
6,784.36
10713
Payroll for March
3,344 .8
TOTAL DISBURSEMENTS - APRIL - 1983
$60,007.19
70: Arve Grimsmo, Fran Fair, Dan Blonigen,
Ken Maus and Jack Maxwell.
FROM: Rick Wolfsteller, Assistant Administrator.
DATE: Monday, May 2nd, 1983.
TIME: 7:00 P.M.
PLACE: Monticello City Rall, Council Chambers.
SUBJECTS: Board of Review Meeting.
Changs Order Request - John Simola.
Approval of Easement with Moadcw Oak- Dick Knutson.
See Attached References.
C
MEMO
TO: City Council Members
FROM: Rick Wolfstoller, Assistant Administrator
DATE: Friday, April 29, 1983
SUBJECT: Board of Review - May 2nd, 1983 - 7:00 P.M.
Mr. Orlan Krietlow, from the Wright County Assessor's office,
will be at the Board of Review Meeting at 7:00 P.M. on Monday ,
May 2nd, 1983, to answer questions any property owners might
have in regard to their valuations for 1984.
The Board of Rrvir_w has throe main functions to perform:
l1. Review of assessor's list making sure that all taxable
property in the City has been properly placed upon it.
2. Review the aosessor's valuations, striving to standardize
the ratio between market value and adjusted market value
for each individual piece of property.
3. Tlue Board must hear and settle the complaints of the
individual property owners regarding valuations which
have been placed on their property.
In order to give the Council an idea of increases in market
value as of January 1983 for taxes collectible in 1984, I have
enclosed a comparison of several homes with valuations for the
years 1981, 1982, 1983 and 1984. Thoae are the same properties
that comparisons ware done on during the pact few years. As you
can see, in moat cases, the market values have increased only
slightly in the 2 to 3% category and I assume this would hold
true for most residential property in Monticello.
After completion of the Board of Review, tho City Council should
adopt the assessor's list of property values with any adjustmonta
that it makes. Tho Board may not roduco the total amount of the
valuations by more than It. unless it also makes comparable in -
crosses and asscasmenta against other parcels of proporty. The
Board may not increase the valuation on anybody's property without
first notifying the property owner and giving him an opportunity
to be heard.
':A:,i,;-
VALUE
9
Value
9
1-1-i?80
1-1-1911
PF -2. CENT
1-1-82
of
1-1-83
of
:AYAB:.E
PAYAB:,£
OF
Payable
In-
Payable
In-
,,,,,__
PARCEL N_':M£F.
.TOAL DESC%EP'I_Oi:
1981
1982
IN,-RZASE
1983
crease
1884
crease
aplin
1:5-014-001010
Ent 1, Block :
5 45,950
$ 44,707
7.31#
$47,145
5.2%
48,100
2.0!
Hogl-nd Addition
Hal 1'r3hl
155-015-009n4'>
Lot 4, Brock 9
58.077
62,441
7.59
64,746
3.79
65,800
1.69
Lower Monticello
9 11in
155-015-019011
long Des., Block 19
78,203
84,122
7.59
88,321
5.09
89,400
1.29
Inver Monticello
P.oi Lauinq
155-020-002010
Lot 2, Block 2
68,700
77.731
13.19
81,196
4.49
82,200
1.29
River Terrace
Floyd Johnson
lSS-020-001060
Lot 6, Bloc's 1
6:,638
701534
1^.81t
75,551
7.19
76,600
1.49
Piver Terrace
Audre• sa.-Ab: erq
155-020-702f60
Lot 6, Block i
76,337
77,7c:
:.99
79,866
2.79
80,900
1.39
R'ver Terrace
Steve Johnson
ISS -023-001080
Lot 8, Block 1
83.180
9i.:1',
1:..04
96,834
5.89
97,900
1.19
=Derr Estates
!site Slagter
155-026-001080
tot 8. Flock 1
48,821
5"
10.09
57,838
7.69
58,900
1.89
AnJers Wilhelm Estatef
an White
155-828-00112L
tat 2, Block 2
86,161
_ -
4.5t
95,421
6.09
96,400
1.09
CID
Sandberg Riverside
Mel Wolters
155-028-001070
rot 7, Block 1
101,167
lc'?' 125
5.99
111,640
4.29
112,700
0.99
Sandberg Riverside
Lloyd land
155-813-001130
Lot 13, Block 1
46.991
::.4
9.59
57,414
11.5
58,400
1.79
Hillcrest Addition
Blaine Nobbs
ISS -013-001070
Lot 7, Birck 1
52,266
,._.
9.49
61,279
7.1
62,300
1.79
Hillcrest Addition
Frankie Peterson
ISS -020-002040
;ots 4 s 5. Block 2
49,940
5=..
4.4t
54,622
4.7
55,600
1.89
i:iver Terrace
VALCE
VA:.UE
value
KAME
P.SC.=EL Iro.
LEGAIL DESCRIPTIVI
'ie Decker
155 -C1, -O^9060
Lots 6 6 7, Block 9
1981
1982
Original Plat, Monticello
Steve Bam,ar
ISS -010-008050
Lot S. Block B
40,300
50.283
Original Plat, Mnntieello
Arthpr ilsese
155-010-029040
Part Lots 4-7, Bleck 29
25,575
30,097
original Plat, Monticello
Ed :Ange
:5S -L10 -c29020
Part Lot 2 c ', Block 29
79,SSO
82,562
Original Plat, Monticello
Richard wick
155-010-633030
Lot 3, Block 33
-
35,068
Original Plat, Monticello
Donald Mona
155-G:0-046090
Iota 9 c 10. Bloc:: 46
63.53C
66.928
Original Plat, Montice::c
George Phillips
155-0-4-G4504C
Lots 4-7. Block 45
6.7%
38,400
Plat, MoL_icel:c
CzOriginal
7,2%
55,100
dia blransor:
155-010-048131
Lots :3 c 14, Bl« -k 4B
71,200
1.4•
original Plat, Monticellc
TbcmB WON
15S-010-050140
alts 14 6 15, Block 50
Original Plat, Monticello
Coo iohnsoo
1S5-010-457050
Int. 5-7, Block 57
Original Plat, Monticello
cove Bader
155-014-001020
int 2. Block 1
Boglund Addition
VALCE
VA:.UE
value
1-1-196
1-1-1981
PER CENT
PAYABLE
PAYABLE
OF
1981
1982
INCPY-946E
S 22,685
S 25,115
10.7%
40,300
50.283
24.7•
41,480
46,050
11.0%
25,575
30,097
17.6•
30.985
35.200
13.6•
79,SSO
82,562
3.1%
73,505
77.027
4.8%
31,910
35,068
9.9%
42,820
46,593
8.8%
63.53C
66.928
5.3•
56,245
63,918
13.6%
value
%
value
•
1-1-82
of
1-1-83
of
Payable
In-
Payable
In -
1983
crease
1984
crease
$26,638
6.01
27,600
3.6%
52,782
5.01
53,800
1.9%
49,221
6.9%
50,200
2.0%
32,336
7,4%
33,300
3.0%
37,727
7.2%
38,700
2.6%
U,612
4.91
87,600
1.11
• 81,307
5.6%
82,300
1.2%
37,420
6.7%
38,400
2.6%
49,956
7,2%
55,100
10.3%
70,246
5.0
71,200
1.4•
67,438
5.5
66,400
1.4%
MEMO
TO: City Council Members
FROM: Rick Wolfsteller, Assistant Administrator
DATE: Friday, April 29, 1983
SUBJECT: Council Consideration of a Change Order on Wastewater
Treatment Plant and Request by Meadow Oak Developers
for an Easement Approval on May 2, 1983.
Two items have bean brought to the Staff's attention by the Public
Works Director, John Simola, that are requested to be acted on
Monday night either before or after the Board of Review Meeting.
Normally, the Council does not act on official business other than
tho RMrA of Review, Mit since the Cnuncil will he mnetinn nn
( Monday, May 2nd, as a group, John requested that the Council
consider approving this one change order as early as possible
as the PCA indicated it probably would be approved if submitted
as soon as possible.
Also, a request has been made by Mr. Dick Knutson regarding the
Meadow Oak Subdivision,requeating approval of an additional ease-
ment within the Meadow Oak Plat for thu purposes of providing
electrical power to the subdivision.
Attached, you will find come information regarding both of those
items.
CHANGE ORDER 097 FOR
WASTEWATER TREATMENT PLANT
John Simola
The inspection of the Wastewater Treatment Plant by the PCA and the
Corps of Engineers on Tuesday, April 26th did not reveal the need
for any additional change orders on their part. During the inspection
I discussed the methane gas conversion of the boiler with Karen Vaughn.
Karen is with the PCA technical review section and she makes the de-
termination as to whether or not a change order is fundable. She
told me that such a conversion is fundable if it is proven cost
effective. She also indicated the change order should be processed
as soon as possible.
Jerry Corrick is preparing the cost effectiveness report and will
have that ready early next week. I am asking tonight that you approve
change order 097 for the dual fuel conversion at a cost of $7,774.00.
The amount presently left in the construction fund is $4,801.93,
however, we have received information that portions of some change
orders may not be fundable. One such item is the pressure washer
which was approximately $2,yuu. 'i'nIS would just about CUVUL Lim
�. difforonce by itself.
MEADOW OAK POWER LINE
John Simola
NSP has the responsibility to serve Meadow Oak with power. Their line is
located along Co. Rd. 118 near the southwest corner of the plat.
Approximately one month ago or more, the City Staff met with NSP officials
to discuss the proposed service type and location. NSP in conjunction with
the developer had proposed overhead power within the development. This line
would corn: north of Co. Rd. 118 along the west plat line until it reached
the existing overhead transmission easement belonging to CPA. NSP would
then route their service overhead along this easement east to the lift
station.
The City Staff pointed out that the City ordinances prohibit overhead power
within the subdivision. NSP pointed out that it could cost 5 times as much
to put all the power underground as more switch stations and looping were
necessary. They asked why they would not be allowed to at least go overhead
cn an existing power line easement (our proposed park dedication) that al-
ready had overhead power.
After much negotiation and discussion, a compromise was reached. The City
would allow overhead power along the existing casement only in those areas
where the line would be shielded or hidden by trees. All other areas were
to beunderground. In addition, as per ordinance, no addiLiunai uuw uvur-
head 0neements were to be granted.
The only small problem for NSP now is to reach the existing casement. The
oxioting casement is just three hundred feet off of Co. Rd. 118 at the
plat's southwestern corner. So NSP was to obtain a new easement "outside
of the plat" and run overhead to the existing easement.
we recently learned that Mr. Dickman Knutson and Mr. Boyle were having a
problem with the new casement. In a meeting on Thursday morning, Rick
wolfstallor and myuolf and Ron Naugland of NSP mot with Mr. Knutson and
Mr. Boyle to discuss the problem.
Mr. Knutson stated that it would be difficult to obtain a 25 foot casement
from the adjoining property owner as this is crop land and owners can seek
high raimburoemento for such casements. Mr. Nauglund stated it would be
impossible to go underground for this 300 feet and then overhood,ao a
lightning trap would be created. It is not possible to obtain
an casement outside the plat, an Mr. Knutson hao indicated, no therefore,
it is the Staff'o recommendation that a variance be granted for thio
300 foot by 25 foot easement within the plat and that we allow ovoncoad
)ower within that casement.
C
a
April 28, 1983
(Ora `110111 es, 911(,
"Tomorrow's Hornes Today"
Honorable Mayor
8 Members of the City Council
City of Monticello
250 East Broadway
Box 83A
Monticello, MJ 55362
Subject: Overhead Power Line
Dear Mayor d Council Members,
We have reviewed with Staff and NSP the necessary electric lines that are
needed to service the Meadow Oak Development. It has been determined by NSP
L LhaL a saviiys of appro.imately '5o,GDo can be rEanzed by oiluwing the instal-
lation of approximately 300 lineal feet of overhead service along the westerly
line of Outlot I, Meadow Oak.
The attached drawing shows the location of the line in question. Ron
Hoglund of NSP assured us that by the overhead line approximately 21 building
feet east of the west line of Outlot 1 they anticipate no need for any tree
removal.
we show on the attached drawing the location of the proposed overhead
lines. A.11 remaining power lines within the development will be underground.
Also, it is our understanding that the City Council has a concern on the
amount of public development work that Ultra Hanes will be providing within
this development.
A summary of these costs are as follows:
Original City Contract $731,096
Amount Outside of Project 246,030
Meodow Oak Contract 485,066
Transfer to City Project 75,836
Revised Meadow Oak Contract 560,902 - 704
R. Knutson Private Contract 236,205 - 30%
Total Public Development Contract 797,107 -10N
7641 Dallas Lane • t;'nple G,ove. ;.In 55369
City of Monticello
April 28, 1983
Page two
It is the intent of Ultra Homes to install all streets and utilities during
the 1983 construction season except for the blacktop overlay wear surface that
will be installed in 1984.
I take this opportunity to 'thank' the Monticello Council for its coopera-
tion in making this project a success.
Respectively,
ULTRA HOMES, Inc.
Dickman C. Knutson, President
OCK:j
14
MEMO
TO: Arve Grimsmo, Xan Maus, Fran Fair, Jack Maxwell,
and Dan Blonigen.
FROM: Willard Farnick, Monticello Fire Chief.
DATE: April 25, 1983.
I will have the new fire truck tanker on display in the
City Hall parking lot at 7:00 P.M., before the Council
Meeting, for you to inspect.
C