City Council Agenda Packet 05-09-1983AGENDA FOR THE MEETING OF THE CITY COUNCIL
May 9, 1983 - 7:30 P.M.
Mayor: Arve A. Grimsmo.
Council Mcmbors: Fran Fair, Wen M w:;, Jack Maxwell., and
Dan Blonigen.
1. Call to order.
2. Approval of the Minutes for the mcetin-j of April 25. 1983
Meeting and Special Meeting Held on May 2, 1983.
3. Citizens Comments/Pot it ions, Requests and Complaints.
old Business
4. Consideration of a Resolution Accepting Bids and Authorizing
the Sale and Issuance of General Obligation Bonds of 1981.
5. Consideration of a Purchase Agreement to be Submitted to
security Federal Savings s loan for the Sale/Purchase of f
Block 32 (Oakwood Block).
b. Consideration of a Claim for Damages - Claimant. John Sandberg.
7. Consideration of a Proposal from the Monticello School District
with Respect to the Transfer of Land Referred to as 4th Street
Park.
New Business
p, Consideration of a pagoost for Financial Support by the wanticello
Business and Industry Coeittee.
ij, Consideration of the Adoption of an ordinance Controlling Property
management.
lo. Consideration of a Request to Purchase CmPutsr Software for
Property Management.
11. Consideration of Acquisition of New Playground BRaipseut tot
Moat Bridge Park.
12. Adjournment.
MINUTES
REGULAR MEETING - MONTICELL0 CITY COUNCIL
April 25, 1983 - 7:30 P.M.
Members Present: Arve Grimsmo, Ken Maus, Dan Blanigen, Fran
Fair, and Can Blonigen.
Members Absent: None
2. Approval of the Minutes.
A motion was made by Fair, seconded by PWus and unanimously
carried to approve the minutes of the regular meeting hold
on April 11, 1983.
4. Consideration of a Resolution Relating to Quality of Service
Provided by North Central Public Service.
Previously, Council Members discussed how difficult it was
for soma arca customors of North Central Public Service to
contact them regarding service related questions over the
phones as customers worm put on hold and then also would
have to pay for long distance charges.
As a result, Council consensus was to have the City Admin-
istrator draft a resolution to be sent to North Central
Public Service requesting that North Central consider in-
stalling a toll free telephone lino to benefit customers.
A motion was made by Fair, seconded by Maxwell and unani-
mously carried to adopt the resolution to be sent to North
Central Public Service provided that the word discourteous
be taken out of the resolution under itom N1. (Seo Rosolu-
tion 0 -1903).
5. Consideration of Construetinq a Railroad Crosoinq at Cedar
Street.
The City of Monticello recently obtainined an ca3ament from
Burlington Northern Railroad to open Cedar Street. The City
Engineer has negotiated an 80 foot wide easaceant at a cost
of $500. The railroad has also agreed to a request for a
simple crossing rather than one requiring signal lights.
The Aurlington Northern Railroad requested $2,250 for in-
stallation of the flange rails, now ties and crossing
signs with stop signs. The city craws would perform the
necessary drainage work and tree, brush and barricade
removal.
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Council Minutes - 4/25/83
The remaining work in the roadway would involve the grading,
Class V and paving, which Public Works Director, .lotus Simola
received quotes on from Richard Knutson, Inc. for $7,200 and
from Buffalo Bituminous for approxinutaly $5,700.
A motion was made by Maus, seconded by Blonigen and unani-
mously carried to approve the construction of a railroad
crossing at Cedar Street and obtaining an casement from
Burlington Northern Railroad with the Class V and paving
quote of approximately $5,700 being accepted from Buffalo
Bituminous. The total cost would be estimated at approxi-
mately 50,500.
6. Consideration of Preliminary Plat of Victoria Square - A PUD -
Mike Reher.
Mr. Mike Raher, who owns approximately 13 acres of land south of
Cedar Street and Dundas Road south of I-94 presented to the
Council his revised concept plan for townhouses, office
condos and commercial retail space. As part of the revised
concept plan, an adjacent property Omer, Mal Wolters, has
agreed to join in on the plat acid to provide the property
for extending Dundas Road directly onto Ilwy 25. In lieu of
Lbe paopowJ Dwidar %u.ul -j.twirlun, G..Iar Itr,Lt ly;n:j youth
of Dundas Road would be vacated in the future as it would no
longer be needed by the City. The vacated street would then
be incorporated into the plat aa, additional property for one
of the parcels.
An part of the dovelopment stage of his PUO, Mr. kola r al, -,o
I-resonted a preliminary platting of dw, entire proporty into
two large blocks and two outlots. As part of the preliminary
plat process, Mr. Reher presented a preliminary plat for
Block 1 which consisted of 27 tm-nhouse units. In addition
to the davelopmont stage and preliminary platting for tho
townhouse units, the Planning Commission also approved pre-
viously the realignment of the zoning districts within the
Victoria Square development. Currently, sort of the land
lying south of Dundas Road is zoned R-1, single family
residential and according to the concept plan and pre-
liminary,plat presented, Block 1 for the townhouse units was
recownended to be rezoned to R-3 with the land directly west
of this block or Block 2, being rezoned entirely to B-3,
highway business.
Mr. Reber also noted that the large parcel (Outlot 0) located
directly north of Dundee Road, when developed, will have a
rtreet through the property that will be known as Cedar
street to coincide and lino up with the dedicated Cedar
Street south of Dundas Road.
Council Minutes - 4/25/83
The Cedar Street dedication south of Dundas Road lies between
Blocks 1 and 2 and is intended to replace the old Cedar Street
that the Council would vacate in the future.
The Council discussed with the developer the park dedication
fees and subdivision fees that are required of the developer
before the final plat can be recorded. Mr. Reher requested
that since his only development at the present tine would be
chase I consisting of 27 townhouse units, he requested that
the park dedication fees applicable to Block 1 be charged to
the 27 townhouse units as assessments. It was noted that as
each additional phasois developed, additional park dedication
fees would be determined at that time. In regard to the sub-
division fees, which is intended to cover expenses incurred by
the City through its consulting planner and consulting engineer,
it was the Council's consensus that these billings should be
paid by the developer at the time of platting. It was estimated
that the cost of the subdivision fees would be in the neigh-
borhood of $3,500 to $4,000, which would bs payable by Mr.
Reher prior to the final platting.
A motion was made by Maxwell, seconded by Maus and unani-
muurly cnLilwl Loo
1. Approve the revised concept plan for the entire
Victoria Square development that includes four
parcels.
2. Approval of the preliminary plat for the entire
Victoria Square as presented consisting of Out -
lots A and B in Blocks 1 and 2.
3. Approval of the revised development and preliminary
plat plan for Phase 1 (Block 1) consisting of 27
townhouse units.
4. Approval of rezoning all of Block 1 for the townhouse
units from R-1 to R-3 and Bleck 2 from I.-1 to D-3,
highway buelness.
5. Approval of spreading tho cost of the park dedication
fees pertaining to Block 1 over the 27 units with the
subdivision fees bsihy payable immediately upon approval
of final plat before construction of any model homes.
G. Approval of the construction of eight (B) townhouse
units to be used as model homes in Phase I.
Council Minutes - 4/25/83
Consideration of a Conditional Use Permit to Allow do Auction
Sales/Consignment Sales Facility in a R-3 Zone - Bob Davis.
Mr. Bob Davis, who owns the property across the street to the
west of Haskin's Electric on Oakwood Drive, reapplied for a
conditional use permit to again allow an auction sales facility
at his home. Mr. Davis has a 32 foot by 72 foot building that
he would like to operate as a sales auction facility. Mr.
Davis plane to meet City parking requirements for this business
and would install 66 parking spaces on his property.
City ordinances require that the parking area be black topped
and have curb and gutter, but the Council discussed whether
this requirement should be immediately imposed until it is
certain that this business will be established and continue
to operate more then a few months. Mr. Davis previously
indicated that he would be willing to black top the parking
lot this summer but he asked for a variance to a llainato a
concrete curb and gutter at the present time as he felt the
area had adequate drainage without curb and gutter. Concerns
were expressed regarding the width of the driveway access
unto County Road 117 as it is currently only approximately
10 feat wide. It was the consensus that 1f this conditional
use permit was granted, Mr. Davis should provide a driveway
that would allow two cars to mast which would ruquiro approxi-
mately 20 to 24 foot wide driveway.
Tu allow time for determining whethv i tl^ bur.inu s would ix,
successful, a motion was made by MauL,, seconded by Uair and
unanimously carried to approve the conditional u;o permit
for an auction sales facility for alproxisatuly 4 months
until Septombor 1, 1983 providad the following conditions
were met.
1. That no outside storage or sales of Stems would
take place.
2. That the parking areas for 66 cars be constructed
With s Clas• V luso and that the driveway approach
off of Cty Rd. 117 be wido enough for two cars to
meet.
3. That the conditional use would be reviewed by
September 1, 1983 and if continued, would require
black topping of the parking lot at that time.
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Council Minutes - 4/25/83
8. Consideration of a Conditional Use Permit to Allow Outside
Sales and Equipment Rental (U -Haul Trailers) - Maus Tire
Service.
Mr. Jim Maus,of Maus Tire Service, requested a conditional
use permit to be allowed to have, uutdoor storage of U -Haul
trucks and trailers located at his tire service building
for rental purposes.
As part of the conditional use, equipment rental is limited
to 309 of the gross floor area of the principal building
which Mr. Maus indicated would not be a problem.
A motion was mado by Maxwell, seconded by Blonigon to approve
the conditional use permit for outside storage of U -Haul
rental trailers and trucks. Voting in favor were Blonigen,
Grimsmo, Fair and Maxwell. Ken Maus abstained.
9. Consideration of Conditional Use Permit for a Minor Auto
Repair Facility and Consideration of a Variance From Hard
Surfaeinq of Parkinq Area - Pat Townsend.
Mr. Pat Townsend recently obtained a conditional use permit
W ope ruLu a mInQr auto aandlr wl.up at his home located at
107 Locust Street. Mr. Townsend has now reapplied for a
conditional use permit to open a minor auto repair facility
In a portion of the former Monticello Ford Garage located
across the street from his present home. Mr. Townsend would
be using the former body shop portion of the Ford Garage
located on the north and of the building which has access
'to an alley off of locust Street. The body shop would be
rented from Mr. Larry Flake and iq 30 fear. by 52 feet In
size. City Ordinances require tlut a conditional use be
granted for an auto repair facility .In a 0-4 zone oven
though the present location was previously used as an auto
repair facility.
The parking area for the body shop cite is currently not
hard surfaced and Mr. Townsend requested that a variance
be granted from hard surfacing of the parking area required
from Mr. Townsend's repair shop as the building owner, Mr.
Flake does not wish to improve the facility as he does not
know the future of the entire building complex.
Concerns were expressed by the Council about Mr. Townsend's
lease from Mr. Larry Flake which may cause problems should
the City through the HRA eventually acquire this building
for redevelopment. Mr. Townsend indicated a willingness
to agree to a lease from Mr. Flake that would note that if
the property was sold, the lease could be broken as long
as the City would be willing to re-establish his old con-
ditional use for a repair facility at him home, if necessary.
Council Minutca - 4/25/83
As a result, a motion was made by Fair, seconded by Maxwell,
and unanimously carried to approve the issuance of a con-
ditional use permit for an auto repair facility in the body
shop area of the old Monticello Ford building contingent
upon:
I. That the parking area for his business be located
behind the building only.
2. That a variance on the black topping be granted for
one year.
3. That the old conditional use permit granted to Mr.
Townsend at his home be considerod expired.
3. That the lease Mr. Townserd has from Larry Plaka
indicate that if the property is sold to the City,
the lease would expire within 60 days along with
the conditional use for that facility.
10. Consideration of a Variance Ramuest for Permanent Banner and
Permanent Portable Sion - McDonald's Corporation.
McDonald's of Monticello applied for a variance to be allowed
to dirriny a hPivy vinyl 7 by 21 flint bAnliar on tFnlr rnnf
overhang pernanently. In addition, McDonald's aluo rcrpic^ted
that they be allowed to uce a 4 by G font portable ci•pi on
their property that would advcr tiae certain ypL lalw and
promotional items.
City ordinances do allow tho uce of lunner; unl la rLablo (Agna
but only on a temporary basis of 10 days maximum arvf only twice
a year (evury 180 days).
Jia lio uler, Mlanager of the McDonald's Restaurant, noted that
the hanner they are proposing wcwld be changed throughout
the year and would not always be up every day, but would be
used to promote different items or specialties. In addition,
he noted that the reason for requesting a portable sign was
to advertise specials that many of their customers may not
be aware of. Mr. Hasler noted that approximately 70% of their
business cones from freeway travelers and that the only way to
advertise and inform the public of promotional items or
specials was by a portable sign. In addition, many customers
use the drive-in facilities and do not cams inside the build-
ing where the specials are now advertised.
The Planning Commission at the public hearing on this request
wxpressad concerns over the pus Bible precedent this type of
variance might met as it could upan up requests for many
businesses for similar typo additional signs. As a result,
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Council Minutes - 4/25/83
the Planning Commission did not recommend approval of the
variance and as a result, the motion was made by Blonigen,
seconded by Fair to deny the variance request for both the
banner and the portable sign.
11. Consideration of a Variance Request to Allow for a Pre -
Formed Curb - Silver Fox Motel.
Reinert Construction Company of Sauk Rapids,on behalf of
the Silver Fox Mote], requested a variance as part of their
current expansion project to eliminate a portion of the
permanent curb and gutter on a new area of their expanded
Parking lot on the south end of their building project and
replace the curb and gutter with a pre -cart type curb and
gutter that is joined together and placed on the black
topping. City ordinances require curb and gutter to bu
concrete, contiguous and inaurmountablo and the pre-
formed type of curbing would not most thcue rcquirumunts.
Mr. Bill Pritchard of Reinert Construction Company noted
that their basic reason for requesting the use of a pre-
rm�t type C-nrh iq thrr it "AIA M eAlily renoved in the
future to allow for future expansion of the parking lot
if the motel develops further. Mr. Pritctard indicated
that if a permanent concrete curb and gutter had to be
installed at this time, additional expanse will be in-
curred by the motel to remove and relocate the curb should
the parking lot expand.
The City Council and Planning Commission did approve
approximately three years ago the installation of pre-
cast typo concrete curb at the Tan Thumb Store development
on an experimental basis but Council Members were now con-
csrned over the appearance of the curb as they can be
easily moved by bumping and snow plowing operations. The
Council also noted, in their opinion, that permanent curb
and gutter would not be that much more expensive than the
pro -cast type.
After discussion on the variance request, a motion was
made by Maxwell to approve the variance to allow for the
use of pre -cast curbiny alung.the south edge of the parking
lot only. (tearing no second, the motion died and as a
result, the variance was not apiroved.
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Council Minutes - 4/25/83
12. Consideration of Grantinq a License to Sell 3.2 Beer and a
License to Sell Set-ups to the Monticello Lions.
The: Monticello Lions requested a one day 3.2 beer on -sale
license and a one day set up license so that the Lions
could host the Duck's Unlimited banquet at the Monticello
Roller Rink. The Lion's Club also indicated they would be
requesting a 3.2 beer license for the annual 4th of July
celebration for West Bridge Park.
A motion was made by Fair, seconded by Blonigon and unani-
mously carried to approve the issuance of the 3.2 boor
license and the act up license for the Duck's Unlimited
banquet and also the 3.2 bear license for the 4th of July
celebration to the Lion's Club.
13. Consideration of Purchasinq Software for the Treatment
Plant.
The Wastewater Treatment Plant io currently using a computer
for preventive maintenance of equipner.t within the plant.
The Public Works Director, Juhn Simola, requested approvai
to Purchase additional no_ Lwari� that wrAiLd l.xl d„t.a and
assist invoking doterminattuns for uperaLiunal changu:
at the Wastewater Treatment Plant. Mr. ,;imola estimated
that approximately 3 man hours per week could be saved by
the purchase of these two programs for $1,200.
A notion was made by Mauu, recorwled by Maxwell and unani-
mously carried to approve the purchase of additional
computer software for the Wastewater Treatment Plant in
the amount of 81,200.
14. Department Head puartsrly Reports.
The Council held discussions with the following department
heads i Mika Molstad, YMCA Detached Worker. Karen Hansen,
Senior Citizens Cantor Director. Willard Farnick, Monticello
Fire Department Chief. Don nozempa and Buddy Gay, Wright
County Sheriff's Department. John Simple, Public works
Director. Rick Wolfsteller, Assistant Administrator and
Finance Director.
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Council Minutes - 4/25/83
15. Approval of Bills
A motion was made by Maxwell, seconded by Maus and unani-
mously carried to approve the bills for the month of
April as presented.
The second regularly scheduled meeting for May 23rd will
be held by the Council on Tuesday, May 24th due to the
Business and Industrial Development Committee banquet
scheduled for Monday evening.
Meeting Adjourned.
_ '_ _ ._Rick,Wolfstelle _
o Assistant Administrator
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
May 2, 1983 - 7:00 P.N.
Members Present: Arve A. Grimsmo, Fran Fair, Dan Blonigen,
Jack Maxwell, Ken Maus.
Members Absent: None.
1. Annual Board of Review.
Mr. Orlon Krietlow of the Wright County Assessor's office
was present to answer questions that property owners had
regarding valuations for taxes payable in 1964.
Mr. Bud Kline, who owns a duplex on Lots 8 and half of 9,
Block 9, questioned why his duplex was valued higher than
an adjoining 4 unit rental dwelling. The 4 unit building
he previously owned is now valued at approximately $83,000
while his duplex, although newer, is valued at $BG,OOU.
Mr. Kline felt that his duplex which does not have a base-
mant was
Yaload Loa biyL LO L,7,tL tip.. 4 p`A
l
and other duplexes in the City. Mr. Rricticw explained
that his valuation was based on schedules provided by the
State and on square footage.
Council Member, Jack Maxwell, also agreed that it was his
opinion the valuation for this duplex property was too
high booed on the type of construction of the duplex which
consists of a flat roof. As a result, a motion was made
by Maxwell, seconded by Blonigen and unanimously carried
to lower the valuation for the duplex on Lots B and half
of 9, Block 9 for taxes payable in 1984 to $70,000 because
of its architectural style and construction which they felt
would tend to make the value of thin property lower than
a similar type duplex.
The City Adminietrator, Tom Eidem, alsc had queotiono con-
cerning the valuation on hie home, but no acticn wan taken
by the Council to reduce the valuation.
Hearing no other commento, t150 valuations for 1983, for taxon
payable in 1984 as set by the assessor's office was accepted
an presented.
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Council Minutes - 5/9/83
2. Consideration of Approving Easement for Utilities for
Meadow Oak Subdivision.
Mr. Dick Knutson, representing the developers of the Meadow
Oak Subdivision, requested approval from the Council to es-
tablish approximately a 300 foot easement for the purposes
of allowing 14SP to service the Meadow Oak Subdivision with
overhead power lines. City Ordinances require that electric
utilities to serve a plat must b: installed underground but
due to the high cost estimated by Northern states Power
Company to serve the Meadow Oak plat, the request was made
to allow approximately a 300 foot span of overhead power
lines to be used to servo the prolr.rty.
The proposed easemcnL wuu Ld L,: Iuoa Led in Lhu sou Uiwcst
corner of the existing plat and wuuld he 25 feet wide and
?00 feet long.
A motion was made by Maus, seconded by Fair and unanimously
carried to approve a variance to the Meadow Oak Subdivision
allowing for the installation of overhead power lines on the
300 feet by 25 feat easement off of County Road 117.
3. Conaideration of Chanqe Order 097 - wastewater Treatment
Plante Construction Project.
A motion was made by Blonigen, seconded by Maxwell and
unanimously carried to approve Change Order #97 with the
Paul A. Laurence Company on the Wastewater Treatment Plant
Construction Project for an additional amount of $7,774.00
to convert the boiler to methane gas conversion.
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Council Agenda - 5/9/83
AGENDA SUPPLEMENT
4. Consideration of a Resolution Accepting Bids and Authorizina_
the Sale and Issuance of General Obligation Bonds of 1983. (T. E.
Mr. Jerry Schannon of Springsted, Inc. will be present at the
meeting with the sealed bids for the purchase of $1,150,000 in
General Obligation Improvement Bonds. The bids will be opened
publicly and a recommendation will be made by Springsted based
upon the best net interest rate. The resolution you will be
adopting is a very lengthy document. The resolution is pre-
pared by Briggs 6 Morgan Bond Counsel. With the sale of the
bonds being completed this evening, we can anticipate receipt
of the bond funds on or around June 6th. Rick has also in-
formed me that Moody's Investor Service of New York has given
the City an "A" rating for this sale. Mr. Schannon informs
me that the entire process, providing that all bidders comply
with the terms of the sale, should take 20 to 30 minutes for
completion. The action required by the Council is a motion,
second and carry to adopt the resolution. I am not including
in your reference section, the official statement that was
iesueti for the purpose of Re-irine3 hits. This ie n 24 I rin
C document that I have a copy of that you may feel free to coma
in and review. It simply strikes me that it is a rather
lengthy documont with considerable general information that
would be of little added information to you.
REFERENCES: A copy of the sections of the rosolution authorizing
the solo.
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EXTRACT OF MINUTES OF A MF.F.TING OF THE
CITY COUNCIL OF THE CITY OF
MONTICELLO, MINNESOTA
HELD: May 9, 1983
Pursuant to due call and notice thereof, a
meeting of the City Council of the City of Monticello, Wright
County, Minnesota, was duly called and held at the City Hall in
said City on the 9th day of May, 1983, at 7:30 P.M., for the
purpose of opening, considering bids for.and awarding the sale
of $1,150,000 General Obligation Improvement Bonds of 1983 the
City.
The following members were present:
and the following were absents
The Administrator presented affidavits showing publi-
cation of notice of call for bids on $1,150,000 General Obliga-
tion Improvement Ronde of 1983 of the City, for which bids were
to be received at this meeting, in necordance with the resolu-
tion adopted by the City Council on March 20, 19133. The affi-
davits were examined, found to comply with the provisions of
Minnesota Statutes, Chapter 475, and were approved and ordered
.placed on file.
The Council proceeded to receive and open bids for
the sale of the bonds. The following bids were received:
Ridder Interest Rate Net Interest Cost
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The Council then proceeded to consider and discuss j
the bids, after which member introduced
the following resolution and roved its adoption:
RESOLUTION ACCEPTING DID ON SALE OF
$1,150,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1983,
PROVIDING FOR THEIR ISSUANCE AND LEVYING
A TAX FOR THE PAYMENT THEREOF
BE IT RESOLVED by the Council of the City of Monticello,
Minnesota, as follows:
1. The bid of to purchase
$1,150,000 General Obligation Improvement Honds of 19133 of the
City (hereinafter referred to as the "bonds"), in accordance
with the notice of bond ral.c, at the rites of interest herein-
after set forth, and to pay therefor the sum of $
is hereby found, determined and declared to be the most tavor-
able bid received, and is hereby accepted and the bonds are
hereby awarded to said bidder. The City Administrator is
directed to retain the deposit of said bidder and to forthwith
return the good faith checks or drafts to the unsuccessful
bidders. The bonds shall be payable as to principal and inter-
est at
or any successor paying agent duly anointed by the City.
2. The $1,150,000 negotiable coupon general obliga-
tion improvement bonds of the City shall be dated June 1, 1983,
and shall be issued forthwith. The bonds shall be 230 in
number and numbered from 1 to 230, both inclusive, in the
denomination of $5,000 each. The bonds shall mature serially.
lowest numbers first, on February 1 in the amounts and years as
follows:
Year Amount
1985
$ 70,000
1986
70,000
1987
70,000
198R
70,000
1989
125,000
1990
125,000
1991
125,000
1992
125,000
1993
125,000
1990
130,000
1995
55,000
1996
60,000
3. The bonds shall provide funds for the construc-
tion of various improvements in the City (hereinafter referred
to as the "Improvements'). Tho total cost of the Improvement.,
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which shall include all costs enumerated in Minnesota Statutes,
Section 475.65, is estimated to be at least equal to the amount
of the bonds herein authorized. work on the Improvements shall
proceed with due diligence to completion.
4. The bonds shall mature in the years and bear the
serial numbers set forth below, and shall bear interest payable
semiannually on February 1 and August 1 of each year commencing
February 1, 1984, at the respective rates per annum set oppo-
site the maturity years and serial numbers:
Maturity Years
Serial Numbers Interest Rate
1985
1-14
1986
15-28
1987
29-42
1988
43-56
1989
57-81
1990
82-106
1991
107-131
1992
132-156
1993
157-181
1994
182-207
1995
208-218
1996
219-230
5. The bonds of thin issue maturing in the yearn
1991 to 1996, both inclusive (bonds numbered 107 to 230, both
inclusive), shall be subject to redemption and prepayment at
the option of the City on February 1, 1990 and on any interest
payment date thereafter at par and accrued interest. Redemp-
tion may be in whole or in part of the bonds subject to prepay-
ment. If redemption is in part, those bonds remaining unpaid
which have the latest maturity date shall be prepaid first and
if only part of the bonds having a common maturity date are
cnlled for prepayment, the specific bonds to be prepaid shall
he chosen by lot by the paying agent. Published notice of
redemption nhnll in each cane be given in accordance with law,
;end mailed notice of redemption shall be given to the bank
where the bonds are payable.
6. The bonds and interest coupons to be issued
hereunder shall be in substantially the following form:
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UNITED STATES OF AMERICA
STATE. OF MINNESOTA
WRIGHT COUNTY
CITY OF MONTICELLO
No. $5,000
GENERAL OBLIGATION IMPROVEMENT
BOND OF 1983
KNOW ALL PERSONS BY THESE PRESENTS that the City of
Monticello, Wright County, Minnesota, certifies that it is
indebted and for value received promises to pay to hearer the
principal sum of
FIVE THOUSAND DOLLARS
on the first day of February, 19 and to pay interest thereon
from the date hereof until the principal is paid at the rate of
percent ( %) per annum, payable
semiannually on the first day of Fehruary and the first day of
August in each year commencing on the first day of ,February,
1934, interc--t tc maturity bei.nS; resente-1 by And sayable in
accordance with and upon presentation and surrender of the
interest coupons hereto attached, an the same severally become
due. Doth principal and interest are payable at
or any successor paying
agent duly appointed by the City, in any coin or currency of
the United States of America which at the time of payment is
legal tender for public and private debts.
All bonds of this issue maturing in the years 1991 to
1996, both inclusive (bonds numbered 107 to 230, both inclu-
sive), are subject to redemption and prepayment at the option
of the City on February 1, 1990 and on any interest payment
date thereafter at par and accrued interest. Redemption may be
In whole or in part of the bonds subject to prepayment. If
redemption is in part, those bonda remaining unpaid which have
the latest maturity date shall be prepaid first and if only
part of the bonds having a common maturity date are called for
prepayment, the specific bonds to be prepaid shall be chosen by
lot by the paying agent. Published notice of redemption shall
in each case he given in accordance with law, and mailed notice
of redemption shall be given to the bank where the bonds are
payable.
This bond is one of an insue in the total principal
amount of $1,150,000, all of like date and tenor, except as to
nerial number, maturity, interest rate and redemption
to:
privilege, which bond has been issued Pursuant to and in full
conformity with the Constitution and laws of the State of
Minnesota for the purpose of providing money for the construc-
tion of various improvement in the City and is payable out of
the Improvement Bonds Common Fund of the City. This bond
constitutes a general obligation of the City, and to provide
moneys for the prompt and full payment of the principal and
interest when the same become due, the full faith and credit
and taxing powers of the City have been and are hereby irrevoc-
ably pledged.
IT IS HEREBY CERTIFIED AND RrCITED that all acts,
conditions and things required by the. Constitution and laws of
the State of Minnesota to be done, to Happen and to be perform-
ed, precedent to and in the issuance of this bond, have been
done, have happened and have been performed, in regular and due
form, time and manner as required by law, and this bond,
together with all other debts of the City outstanding on the
date hereof and the date of its actual issuance and delivery,
does not exceed any constitutional or statutory limitation of
indebtedness.
IN WITNESS WHEREOF, the City of Monticello, Wright
County, Minnesota, by its City Council has causod this bond to
be executed un ils behalf by the facsimile signatures of the
Mayor and the City Administrator, and the manual signature of
one of said officers, the corporate seal of the City having
been intentionally omitted as permitted by law, and has caused
the interest coupons to be executed and authenticated by the
facsimile signatures of said officers, all as of June 1, 1983.
/s/ facsimile /s/ facsimile
City Administrator Mayor
G
( Form of Coupon) `)
No.
On the first day of February (August), 19 , unless
the bond described below is called for earlier redemption, the
City of Monticello, Wright County, Minnesota, will pay to
bearer at or
any successor paying agent duly appointed by the City, the sum
shown hereon for interest then due on its General Obligation
Improvement Bonds of 1983, No. 'dated June 1, 1983.
/s/ facsimile /s/ facsimile
City Administrator Mayor
Q�
7. The bonds shall be executed on behalf of the City
by the signatures of its Mayor and Administrator and be sealed
with the seal of the City, provided, that one or both of the
signatures and the seal of the City may he printed facsimiles
if the bonds are also signed manually by at least one such
officer, and provided further that the corporate seal may be
omitted on the bonds as permitted by law. The interest coupons
pertaining thereto shall be executed by the printed, engraved
or lithographed facsimile signatures of the Mayor and Adminis-
trator.
S. The bonds when so prepared and executed shall be
delivered by the Administrator to the purchaser thereof upon
receipt of the purchase price, and the purchaser shall not be
obliged to see to the proper application thereof.
9. There has heretofore been created a special fund
designated "Improvement Fronds Common Fund" hold and adminis-
tered by the City Administrator separate and apart from all
other funds of the City. The fund shall continue to be main-
tained in the manner heretofore specified until all of the
bonds heretofore, herein and hereafter authorized and made
payable from the fund and the interest thereon have been fully
paid. There shall be created and maintained in the fund a
separate account to be designated the "1983 Improvement Bonds
Construction Account". The proceeds of the sale of the bonds
herein authorized, less all accrued interest recoived thereon,
and less any amount paid for tho bonds in excess of $1,132,750,
and loss capitalized interest in the amount of $57,500 (subject
to such adjustments as aro appropriate to provide sufficient
funds to pay interest due on the bonds on or before February 1.
1984), plus any special assessments levied with respect to
Improvements financed by the bonds and collected prior to
completion of the Improvements and payment of the costs there-
of, shall be crM ited to the 1983 Improvement sonde Construc-
tion Account, from which there. shall be paid all costs and
expenses of making the Improvements listed in paragraph 10,
including the cost of any construction contracts heretofore lot
and all other casts incurrol ani to he inr•urreld of the kind
authr,rized in Minnenota St,itutes, :-eption 475.65; and the
moneys in said Account shall he unod for no other purpose
except as othorwiae provided by law; prrvidevl th,t proceeds of
the bonds may also be used to the ext,ot,t. ut cenn try to pay
interest on the bonds due prior to the anticipated date of
commencement of the collection of taxes or slrcinl anseanments
herein levied or cavenantei to he levied, and provided further
that if upon completion of the Improvements there shat I remain
any unexpended balance in the 19113 improvement Bands Construc-
tion Account, the balance (other than any special asanssments)
may be transferred by the Council to the account of any other
improvement instituterd pursuant to Minnesota Statutes, Chapter
429; and provided further that any special assessments credited
to the 1983 Improvement Bonds Construction Account are hereby
pledged and shall be used only to pay principal and interest
due on the bonds. There is hereby pledged and there shall be
credited to the Common Debt Service Account heretofore created
(a) all collections of special assessments herein covenanted to
be levied and either initially credited to the 1983 Improvement
Bonds Construction Account and required to pay any principal
and interest due on the bonds or collected subsequent to the
completion of the Improvements and payment of the costs there-
of: (b) all accrued interest received upon delivery of the
bonds, (c) all funds paid for the bonds in exce.:. of
$1.132,750; (d) capitalized intereot in the am -un t. of $57, Soo
(oubject to such adj ustmonts as are appropriate to provide
sufficient funds to pay intere.t (luf-• on the handr, ou or before_
February 1. 1904); (e) any collections of all taxes herein or
hereafter levied for payment of the bonds; and (f:) all funds
remaining in the 1983 Improvement Bonds Construction Account
after completion of the Improvements and payment of the costs
thereof, not so transferred to the account of another improvo-
ment. The Common Debt Service Account shall be used solely to
pay principal and interest and any premiums for redemption on
the bonds issued hereunder and any other general obligation
bonds of the City heretofore or hereafter issued by the City
and made payable from said account as provided by law. Any
sums from time to time hold in the Common Debt Service Account
(or any other city account which will be used to pay principal
or interest to become duo on the bonds) in excess of amounts
which under the applicable federal arbitrage regulations may be
invested without regard as to yield shall not be invested at a
yield in excess of the applicable yield restrictions imposed by
the arbitrage regulations on such investments after taking into
account any applicable "temporary perioda" made available under
the federal arbitrage regulations.
10. It is hereby determined that nn less than 20% of
the cost to the City of each improvement financed hereunder
within the meaning of Minnesota Statuten, Serti.c?n 475.58.
suhdivinion 1(3), shall be paid ty npeciM a-inna ment,s to be
levied against every .tascos.ahin lot., pietc and pitcel of land
benefited by the Improvement.e. The City hereby covenants and
agrees that it will let all conatrnctton contr. a is not here-
tofore let within one year after ordering farh improvement
financed hereunder unless the resolution ordering thn improve-
ment specifies a different time limit for the Letting n£ con-
struction contracts and will do an.1 perform as soon as they may
be done, all acts and things necessary for the final and valid
levy of such spacial assossments, and in the *vent that any
such assessment he at any time hold invalid with respect to any
lot., piece or parcel of land dus to any error, defect, or
irregularity, in any action or proceedings taken or to be taken
C�
by the City or this Council or any of the City officers or
employees, either in the making of the ,assessments or in the
performance of any condition precedent thereto, the City and
this Council will forthwith do all further acts and take all
further proceedings as may be required by law to make the
assessments a valid and binding lien upon such property. Said
assessments have not heretofore been authorized, and according-
ly, for purposes of Minnesota Statutes, Section 475.55, Subdi-
vision 3, said special assessments are hereby authorized.
Subject to such adjustments as are required by conditions in
existence at the time the assessments are levied, it is hereby
determined that the assessments shall be payable in equal,
consecutive, annual installments, with general taxes for the
years shown below and with interest on the declining balance of
all such assessments at the rate of at least 8 per annum:
Improvement
Desiqnation Amount Levy Years
1982-2
At the time the assessments are in fact levied the
City Council shall. based on the then current estimated col-
lections of the assessments, make any adjustments in any ad
C1 valorem taxes required to be levied in order to assure that the
City continues to he in compliance with Minnesota Statutes,
Section 475.61, Subdivision 1.
11. To provide moneys for payment of the principal
and interest on the bonds there is hereby levied upon all of
the taxable property in tho City a direct annual ad valorem tax
which shall be spread upon the tax rolls and collected with and
as part of, other general property taxes in the City for the
years and in the amounts as follows:
Year of Tax Year of Tax
Levy Collection Amount
1983 1984
1984 1985
1985 1986
1986 19.87
1907 1988
1988 1989
1989 1990
1990 1991
1991 1992
1992 199]
1993199:
C , 1994 19
The tax levies are such that if collected in full
they, together with estimated collections of special assess-
ments and other revenues herein pledged for the payment of the
bonds, will produce at least five percent in excess of the
amount needed to meet when due the principal and interest
payments on the bonds. The tax levies shall be irrepealable so
long as any of the bonds are outstanding and unpaid, provided
that the City reserves the right and power to reduce the levies
in the manner and to the extent permitted by Minnesota
Statutes, Section 475.61, Subdivision 3.
For the prompt and full payment of the principal and
interest on the bonds, as the same respectively become due, the
full faith, credit and taxing powers of the City shall he and
are hereby irrevocably pledged. if the balance in the Conanon
Debt Service Account is ever insufficient to pay all principal
and interest then due on the bonds payable therefrom, the
deficiency shall be promptly paid out of any other funds of the
City which are available for such purpose, and such other funds
may be reimbursed with or without interest from the Common Debt
Service Account when a sufficient balance is available therein.
12. The City Administrator Is hereby directed to
file a certified copy of this resolution with the County Audi-
tor of Wright County, Minnesota, together with such other infor-
mation as he shall require, and to obtain from the Auditor his
certif icato that the bonds have been entered in the Auditor's
Bond Register, and that the tax levy required by law has been
made.
13. The officers of the City are hereby authorized
and directed to prepare and furnish to the purchaser of the
bonds, and to the attorneys approving the legality of the
issuance thereof, certified copies of all proceedings and
records of the City relating to the bonds and to the financial
condition and affairs of the City, and such other affidavits,
certificates and information as are required to show the facts
relating to the legality and marketability of the bonds as the
same appear from the books and records under their custody and
control or as othe ravine known to them, and all such certified
copies, certificates and affidavits, including any heretofore
furnished, ahall be deemed representations of the City as to
the facts recited therein..
(3
to-
The motion for the adoption of the foregoing resolu-
tion was duly seconded by member and upon
vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed
and adopted.
Council Agenda - 5/9/83
5. Consideration of a Purchase Anreement to be Submitted to
Security Federal Savinqs 6 Loan for the Sale/Purchase of
Block 32 (Oakwood Block). (T.E.).
I met with Gary Pringle on Thursday morning, May 5th, to
discuss the terms of any restrictive covenants that might
be attached to this particular piece of property. Prior
to leaving for Tennessee, I called John Uban at Howard
Dahlgren and Associates, and requested that he submit to
us a list of feasible covenants that would serve as a
working list for us. As of this date, I have not received
those and John Uban informs me that they are all written,
it simply did not get typed or mailed, but that he will
have it in my hands by Friday providing that the mail comes
through. The basic terms of the purchase agreement will be
as follows:
Sale price $300,000.00
$100,000 earnest money paid upon the signing of
purchase agreement.
The balance payable upon closing which is tents-
ti^el; scheduled for !unc 15th, 1987,
My understanding of how this will proceed is that Monday
evening the list of covenants that are deemed reasonable
will be decided upon and Tuesday morning I will submit them
to Gary Pringle to be made a part of and attached to the
purchase agreement. when the final purchase agreement. is
drawn up and approved by Pringle, the Mayor and I will sign
on behalf of the City and I will then mail it off to Security
Federal. Mr. Tiogen has indicated that some time will pass
while his attorneys review the purchase agreement. when the
final terms aro agreed upon and both parties has signed, we
will a chedulo the formal closing for June 15th, if that is
a workable date for all parties.
ALTERNATIVE ACTIONS:
1. Review the list of possible covenants and determine
a reasonable selection to be attached to the pur-
chase, agreement.
2. Tabla any action to provide greater opportunity and
discussion to review the list of possible covenants.
). Disponso with the notion of attaching covenants and
thus give Security Fodoral free reign to control all
development.
REFERENCES A copy of a list of possible covenants su bmlttod by
John Uban.
- 2 -
Consutcng Planners
Howard Dahgmn Asmdates / Incorporated
One Groveland Terrace (6121377-3536
Minneapolis _
Minnesota 55403
MEMORANDUM
DATE: 5 May 1983
TO: Tam Eidem, City Administrator
FROM: C. John Uban
RE: Development of Oakwood School Site
The following are our initial tecotmtendatiun+; fnr tl1: .icvt•Ltl,menl of the
Oakwood School site, in Particular Dlnck Ll. Tbr f u'„t two refterataf our
mecommendatiuna of 7 February 1780.
1. All structures bhould be of similar architectural style and
cunflguratiun.
2. No vehicular access will be allowed on Pine Street or Walnut Street.
i
3. The significant major trees shall be saved during the site
alteration process and retained or replaced.
4. All now structures shall be landscaped in an attractive manner.
5. Buildings shall be wood, masonry, or concrete faced, no pro -fabricated
metal or metal facing shall be used,
6. Buildings shall be sited according to an overall development plan as
approved by the City Council.
7. Boulevard trees shall be planted along bine Street and Walnut Street
to create u boulevard effect.
From these basic concepts we feel the additional items ■tatrd below should
he mvf.tdtttl dnd integrated into any development agreement fnr this Hite.
1. Minimum let size ur subdivision uf,the blurk rlttiuld be ono -quarter
of the nizv fom any free-ntandirmn lu alini. :mallet It:r t•nuld Pe
dividMi it buildimtg■ wort+ built on a .:vitt Jul l,ne 1 t,i vtry much
planar Ut duwnu+wn Comtmt'tct.tl ievelul+nvet . All 11w : utld tt,q i ru
thv hlutk :,hruld have compliti ,mt,httt' tt;m,tl tit url'"I t,; ,ill ab
Com.,
MEMORANDUM
RE: Development of Oakwood School Site Page 2
There should be no back or rear door entrance apparent to these
proposed buildings.
2. The uses of the buildings should reflect th_intense retail-business
that is found in the downtown and in the shoplA ng center area. The
intention here is to strengthen the commurr_ial co;_>,dor of Walnut
Street.
3. All signage shall be controlled and compatible with each hailding.
A total signage plan or concept should be submitted with a total concept
plan for the entire block.
4. The mixing of office-retail with second or third story residential
would be most appropriate.
S. The actual intensity of development should be the highest that the
property can bear avail to the point of providing required parking on
adjacent public lots. In this case, careful consideration of
pedestrian access should be given between public parking lots and
this developed block.
u. Access to that site shuuld Le yaluvd ftuut Uwe wawL-wast. ULC"La as tha
north-south streets should be reserved for collective functions and
throuyh traffic.
7. A time frame or staging of the development should be carefully out lined
so that portions of the lot do not sit idle for excessive periods of
time. There should be some incentive of develop the remaining parcels
within a throe to four year period.
H. The existing large oak tress should be saved and kept as an identity
piece for the total development. 1itorder for this to happen
successfully we recommend that. a plant pathologist impact the trees
and give his recotmmendations as to tleir prolongtxl caro and rectivetsy.
It may be IxtesibI@ that some other trees ate marginal and could be-
r. omovod .
'l. Assistarwe by the City to the toren ut , atkurt, ' tt to i9co, iitat.cing,
etc. may help to orate the s+-et itetem,, dcv.-'� tc. i t t,. ."i :S nu r lu,
site. We tool that the key hoot- it, hitllt ttrt.vi,ity to orctptlai, tht
linkage betweun downtuwn and the vhnlpitdl center.
10. Ke the last point we would like to suggest that easeful conetdoration
be givun to rouse of buildings that the proposed purcharor say be
vacating in the City.
'�J
Council Agenda - 5/9/83
6. Consideration of a Claim for Damages - Claimant. John Sandberg.
T.E.).
Attached is a memo from John Simola referring to this matter.
Not alot of work has been put into this pending the outcome of
the survey that John performed. John Sandberg has called and
requested the field notes from OSM and a transcript of the
October 25, 1982 meeting. I informed him that preparing the
transcript would be very time consuming and that I doubt it
very much that we could do that, but that he certainly could
came and listen to the transcript if he had questions. I
talked with Pringle about this matter on Thursday, May 5th
and it was his recommendation that the only action we take
Monday evening be to turn it over to the attorney for final
determination. I countered his suggestion with a proposal
that he and I meet again on Monday to cover in depth this
particular material. we had hoped to meet sooner than Monday
so that you on the Council would have greater information
but his schedule did not allow that. I again refer you to
the notes that accompanied this agenda item last October.
It appears quite clear that the blockage, in fact, was a
result of the sag that developed. The City, on all con-
struction projects, carries a performance bond from the
contractor for a period of one year or after acceptance of
the construction. If this sewer lino was installed in-
correctly, the claim should have been made to the City
iaamdiately and we could have honored it. if we than
determined that it was someone'& fault, we, the City,
would have sought restitution. I do not believe the City
should be held liable for a failure five years after in-
stallation when signs of failure apparently surfaced during
the first year, which is the guarantee period. while perhaps not
best analogy, perhaps the following illustrates my point. If
you were the proud owner of a Ford pinto with an exploding gas tank,
and you were informed by the Ford Motor Company that you had
12 months to take your pinto in and have it fixed, but you
chose not to, and then you sold the car to me, I would have no
recourse to the Ford Motor Company. I would have recourse
against you if you had not informed me that I had an exploding
gas tank. Similarly, if the former Amer of this property
elected not to seek his warranty but then sold the property
to Sandberg as if the sewer worked, and after the warranty
period had ended, I do not understand how Sandtarg can in term
have a claim against the City.
As I mentioned, I will be talking at length to Pringle about
this and he will arrive at a formal, legal opinion for as
to bring to the meeting Monday evening. I do know that Gane
Pyle, who has money due his will be attending on John's behalf.
With respect to Pyle's bill, we did not hire him and therefore,
we do not owe him.
- 3 -
Council Agenda - 5/9/83
If we end up paying Sandberg, that will have to be decided. In
no case do we owe Gene Fyle any money. John Sandberg does not
have the authority to hire someone and say the City will pay
you.
ALTERNATIVE ACTIONS: I think at this time any action that can
be taken by the City is largely dependent upon the legal opinion
forth coming from Pringle. I have explained to Pringle my position
on this and the basic guarantee provisions of a construction con-
tract. As I noted, we will be talking at greater length on
Monday and I hope to have a formal opinion for you.
REFERENCES: Memo from John Simola, elevation sketch.
- 4 -
l
Sewer Service problem - John Sandberq at Oak Lane and River
Street - J.S.
As you may recall at the October 25, 1982 Council Meeting,
the Council offered to pay one half of John Sandberg's sewer
service repair bill due to a sag being found in the street
portion of the service under the water main. The total bill
was $860.00, and the City would have reimbursed Mr. Sandberg
$430.00 of this bill. This sag trapped sand and when efforts
to remove the sand failed, John Sandberg had the service
repaired. Since any warranties had long since passed, the
Council offered to pay one half as there was some doubt as to
when the sag occurred.
At that meeting, John Liadalich brought out a point about the
length of the service (approximately 150 feet) and tt.at it
may have been put in without proper grade. John stated this
could be a big factor because if proper grade were evident,
the sag may not have been a problem.
John Sandberg has since refused our offer and indicated he
would take legal action against the City.
At a meeting later on, the Council coxed that I attempt to
determine additional information as to the grade of the
service. I did so on April 29, 1983. A profile is enclosed
which gives the results of my investigation. It is my
opinion that the grade of that portion of the service located
on private property was laid with adequate grade and was not
a significant factor in the stoppages.
It is my opinion that the recent atoppagoo were caused by an
accumulation of sand in the sag under the water main. It is
tl.o Council's decision an to whether the sag occurred within
the warranty period or if there are enough extenuating
circumstances to warrant one half or full payment to John
Sandberg.
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Council Agenda — 5/9/83
Consideration of a Proposal from the Monticello School District
with Respect to the Transfer of Land Referred to as 4th Street
Park. (T.E.).
Prior to my leaving for Tennessee, Shelly Johnson called me to
report the results of. the School Board Meeting where at they
discussed the transfer of this land. He pointed out that the
Board did not feel the land could be transferred for a $1.00 and
other good and valuable considerations, but at the same
time they felt it was not of great value because of the cov-
enant currently on the land. It was also comae nted,apparently,
that until recently the City had not participated much in the
Community Education Program and even at this time we contribute
only $10,000 annually. He noted that they had discussed various
alternatives for compensation but that a discussion of a restroom
concession type building at Pinewood seemed to be the most
favorable at the time. He also noted over the phone that even
if this were totally unaccupLable, they do have some other
alternatives that they would like to present to the City so
that negotiations do not come to a complete standstill.
Fran and I have recently met and discussed the initial proposal
and find it to be totally unacceptable. The value of a new
building at Pinewood is entirely too high when added to the
cost of developing the park land that we would be also receiving.
The School's position is, of course, that Pinewood tonnis courts
and softball fields are used for the non-exclusive right of
everyone and that the City could conceivably be con-
tributing towards that park's improvement. Taking that one
atop further, it is my contention that the downtown park is
for the non-oxeluaivo right of everyone in the area as wall.
We cannot restrict the use of that park solely to people who
live within the City limits. Added to that concept is a notion
that if we develop the park, the money spent is derived from a
much narrower tax baso than money that can be derived from the
School District's tax base. I know that this is a worn and
labored arguement concerning who gots what benefit from which
tax base. It in, however, a very real consideration. At any
rate, it is Fran's and my recommendation, as tlio negotiating
oubcomnittoo, that we not accept the current offer and notify
the School District that we will listen to an alternative offer.
We do not think that the City should make a counter offer at
this time, especially in light of the fact the School has
mentioned other alternatives.
ALTERNATIVE ACTIONSt Since the current offer ie found to be un-
accuptable. I see there being no other alternative than to reject
that offer.
REF RRhiNCESi A letter from Shelly Johnson, Suporintendent of
Schools.
5 -
INDEPENDENT SCHOOL DISTRICT
ApA.0 22, 1983
Aft. Tom Ei.dem
City 06 Alonticetto
Alontticefto, AIN 55362
Alt. L -idem:
No. 882
AWAINISl FIATIWi
M: Fa 18crmtlatt t
Ant Sunt-Amnurttnn,295W84
Prhvll W.,.n
H—rias Manager. 2955184
LTndrin Sonju
Sema High Princrpll, 2952913
ROmI Vaeckc
Junior High Aincipal, 295,5191
Komrt Barton
Elemomtary N.M.pol, 7JS-2934
Edrvard Gamkc
E lemammy Nimipel. 2955184
BKhard Fria
Athlatrc Onactor. 2952913
Paul 2atnke
Sperul Education Ouo:tor. 285-5185
Ouane Gain
Community Education Onac W r, 295-2915
Crndaca 6anat
Acct. Ce—unnv Edu Ouactor, 2955-2915
At the 6pec aC meeting u6 .tile euatd u6 Education 06 Independent Schoot
Diatn,iet 0882 held on Alunday evenusg, Apt it 18, 1983, the negotia.tiots
between the City and SchuuC ViAtti.ct AegaiLding .the. 4th Staeet )xopeAt'J
=a an .Ztem un the agenda. GoaAd mcJnbeAA Beutand KWcht and Jim HeAbst
fed tile tUAcusion with tile, othcA membeu n6 -tile Boatd o6 Education.
6uatd membeA KLuclLt Aev.ietvcd til;_ pa-Nt iVstcty u6 Istev.icue Band tAans-
ar•tinrts hetlCeep Cite hrl-NillI+t. onnalato rllr rod tilt rrluuR di, ttijot fending
up to the acq,asitivn o6 bec.k 11 lcvlmvnil/ ^^�,.tt:.l 1L ,a� Z%c 4th
Street I.1'aygtnwnld► becnmil:g seflopt distti.c.t ; t: t,.it_r. If,, ttLttrvA
tevienoed thea involvement e6 -the tate Tum UnrifLra� tiI tfus .tunsacti,on
and a6u tine 6act thiLt there is a •ueticti , ct-vcna t peaced un tlue
fond stating that it mtt6t be used got Wick. of penyg.aound puApoaee maty.
Upon cumpfetio n og lite UAtuticat ,LcvZcw. buaAd membeu then dibcueecd
rhe ictative vatuc o6 the ptupehty. 1t, oras rolsetwa o6 boartd membeu
that the ptopC&ty shooed not be deeded to the CLty at a min<i,mt cosi
e6 $1.00 and the customaty "otheA good and vatuabte coluutettation a".
With AcgaAd to pCacisng a vatue on the Land, booAd membMA weAe o6 the
opinion that it miglit be prudent to diilcus6 roi.th the City negotiat:ulj
cumsaittee the po43ibi.ti.ty vA all all-Ixtipoac conce66ion/stowage. 6acWty
complete with Aeet Aooms and ctecWcat eenvice being conaMeted and
paid but. by •Che City o6 Mrnticetto on the Pinewood pwpexty. By uAing
al allptuac I such as Clue, the City would be ubta.iniag ptoputy to be
used get paAk putpoAee and at the Aame time, Achoot diA&Liet ueeadente
wooed be obtaining a much needed aUqu.tpctse building on the playgAound
u@Of u6 Pinewood Etementany Schuot.
Arcutduwg to ptetiminany plans and sketches, wlLich we have been working
on, tT appeals that t1w cosi oA such a Ancitity wuuCd be in .the
ne4,11ibutlinud u6 $40,000-545,000. This Atgtw, o6 couue, ie merely
tut ;stunate ald a cost tile mbte anuunt VA ,1,1d414mrat plaliting alrutd
0
Sheldon 0. Johnson, Svllardltenderl
BOARD OF EDUCAT MN
Telephone 2055184
Berrmrd K.—Vit. Chman
MONTICELLO. MINNESOTA 55362
D_ Dor,ln, Co.
J, Hntet, 7 rcarncr
N.r V Gia'o'OI(CCSO,
J tv Morrc:l. Olrectur
WdhjT Beller h, O—lur
ApA.0 22, 1983
Aft. Tom Ei.dem
City 06 Alonticetto
Alontticefto, AIN 55362
Alt. L -idem:
No. 882
AWAINISl FIATIWi
M: Fa 18crmtlatt t
Ant Sunt-Amnurttnn,295W84
Prhvll W.,.n
H—rias Manager. 2955184
LTndrin Sonju
Sema High Princrpll, 2952913
ROmI Vaeckc
Junior High Aincipal, 295,5191
Komrt Barton
Elemomtary N.M.pol, 7JS-2934
Edrvard Gamkc
E lemammy Nimipel. 2955184
BKhard Fria
Athlatrc Onactor. 2952913
Paul 2atnke
Sperul Education Ouo:tor. 285-5185
Ouane Gain
Community Education Onac W r, 295-2915
Crndaca 6anat
Acct. Ce—unnv Edu Ouactor, 2955-2915
At the 6pec aC meeting u6 .tile euatd u6 Education 06 Independent Schoot
Diatn,iet 0882 held on Alunday evenusg, Apt it 18, 1983, the negotia.tiots
between the City and SchuuC ViAtti.ct AegaiLding .the. 4th Staeet )xopeAt'J
=a an .Ztem un the agenda. GoaAd mcJnbeAA Beutand KWcht and Jim HeAbst
fed tile tUAcusion with tile, othcA membeu n6 -tile Boatd o6 Education.
6uatd membeA KLuclLt Aev.ietvcd til;_ pa-Nt iVstcty u6 Istev.icue Band tAans-
ar•tinrts hetlCeep Cite hrl-NillI+t. onnalato rllr rod tilt rrluuR di, ttijot fending
up to the acq,asitivn o6 bec.k 11 lcvlmvnil/ ^^�,.tt:.l 1L ,a� Z%c 4th
Street I.1'aygtnwnld► becnmil:g seflopt distti.c.t ; t: t,.it_r. If,, ttLttrvA
tevienoed thea involvement e6 -the tate Tum UnrifLra� tiI tfus .tunsacti,on
and a6u tine 6act thiLt there is a •ueticti , ct-vcna t peaced un tlue
fond stating that it mtt6t be used got Wick. of penyg.aound puApoaee maty.
Upon cumpfetio n og lite UAtuticat ,LcvZcw. buaAd membeu then dibcueecd
rhe ictative vatuc o6 the ptupehty. 1t, oras rolsetwa o6 boartd membeu
that the ptopC&ty shooed not be deeded to the CLty at a min<i,mt cosi
e6 $1.00 and the customaty "otheA good and vatuabte coluutettation a".
With AcgaAd to pCacisng a vatue on the Land, booAd membMA weAe o6 the
opinion that it miglit be prudent to diilcus6 roi.th the City negotiat:ulj
cumsaittee the po43ibi.ti.ty vA all all-Ixtipoac conce66ion/stowage. 6acWty
complete with Aeet Aooms and ctecWcat eenvice being conaMeted and
paid but. by •Che City o6 Mrnticetto on the Pinewood pwpexty. By uAing
al allptuac I such as Clue, the City would be ubta.iniag ptoputy to be
used get paAk putpoAee and at the Aame time, Achoot diA&Liet ueeadente
wooed be obtaining a much needed aUqu.tpctse building on the playgAound
u@Of u6 Pinewood Etementany Schuot.
Arcutduwg to ptetiminany plans and sketches, wlLich we have been working
on, tT appeals that t1w cosi oA such a Ancitity wuuCd be in .the
ne4,11ibutlinud u6 $40,000-545,000. This Atgtw, o6 couue, ie merely
tut ;stunate ald a cost tile mbte anuunt VA ,1,1d414mrat plaliting alrutd
0
I
f
nzrcd to tale place besore a mune dr.A.ini.tr jipime, 6 anndvrd at.
In ctosing, I can assure yacu that members oh the Board oA Educa.tion are
hoping that additionat discusai.on can .take place 4ega.2d+i.ng ilci,e pkopeabj.
Pfcasc contact me at your convenience .i6 you tcoutd Lac .to get together
son another meeting.
S.incccA eet y,
Super.uiteident
SDJ/as
0*7
Council Agenda - 5/9/83
Consideration of a Request for Financial Support by the Monti-
cello Business and Industry Committee. (T. E.).
At their meeting of April 21, 1983, the Monticello Business
and Industry Committee adopted their 1983 budget with a
total expenditure fixture of $22,400.00. Of this sum, the
Committee will request from the City an amount of $7,300.00.
In 1982, the City budget allocated an expense of $4,000 to
the Business and Industry Committee. This expenditure did
not occur. The City did not pay to the Industrial Develop-
ment Committee the $4,000.00. The 1983 budget allocated an
amount of $4,270.00 for the contribution to the Industry
Committee. Combining the two year's allocation would then
put the City in access of what the Committee will actually
request. The major thrust of the Committee's expense in
1983 is in promotion and development. John Bondhus and I
believe Bruce Gagnelius will be coming before the Council
on Monday evening on Whalf of the Business and Industry
Committee to make their formal request. I am sure they will
be prepared to answer any of your questions. In addition,
Arvo and I also serve on the Business and Industry Committee
and we may be able to respond to any questions you may have
as Weil.
On the copy of the committee budget which is attached in the
references, you will note under revenue sales of $6,300 and
an entry of contributions from private for $1,000.00. The
$1,000.00 contribution from private is from the Chamber of
Commerce treasury. The $6,300 in sales is from the proceeds
of the banquet which historically has been credited as a
donation from the Chamber since the majority of ticket buyers
aro Chamber members. With the ticket sales being considered
part of the Chambor contribution and added to the $1,000
actual Chamber cortribution from their treasury, it makes
the two contributions from the City and the Chamber equal:
we are each contributing $7,300. Please note alto that the
Industry Committee was relatively frugal in 19E2 and shows
a $7,600 balance. It is because of that fund balance that
tho Committee did not request its 82 allocation from tl:e City.
ALTERNATIVE ACTIONS:
1. Deny the request. I think the impact of this would
be nevoro in that it would basically cover the
healthy working relationship that has boon as-
tablishod. It would aloo require the Busincan s
Industry Committee to draotically revise their
budget.
- 6 -
Council Agenda - 5/9/83
2. Approve a payment other than the actual request. De-
pending upon the amount actually allocated, of course,
would determine what effect there might be on the
working relationship. Considering the fact that the
Chamber will be credited with a contribution of $7,300,
they likely expect an equal contribution from the City
since this has been an equal partner relationship in
the past.
3. Authorize the expenditure to the Business and Industry
Committee as requested. This would exceed 1983 budgeted
amount but would still be under the combined budgeted
amounts of 1982 and 1983. This contribution would also
maintain the equality of the partnership.
FTFEREECES: A copy of the 1983 adopted budget, a copy of the
1983 industrial Committee Plan (Provided under separate cover).
- 7 -
GENERAL FUND
r
COtAMU N1TY DEVES.oPtSF.V1'
ECONOMIC DEVELOPMENT
1903 BUDGET
FU14D NO. 101^462
Supplies
20 Office Supplies
O:hcr Scrvices and Cherries
30 Professional Services
32 Travel -Conference -Schools
33 Advertising
TOTAL COMMU2:ITY DfiVELZPMENT 6 ECONOMIC DEVFLOPAS127T
40 - 0
5 20.00 S 20.00
4,000.00 .
100.00
1s0.00 4,250.00
5 4,270.00
MONTICELLO BUSINESS 8 INuusTRY cOMMl9'TE6
1983 BUUCl:3'
FUND NU. 901
1982 Fund balance $7,678.08
REVENUE
37U Sales $6,300.00
381 In tcrest 100.00
385 Contributions From Government 7,300.00
386 Contributions From Private 1,000.00
389 Other 25.00
TOTAL REVENUE $14,725.00
FUND NO. 901-465
Exn,NuITuas
0
UI Research 6 Planning
$1,200.00
U2 Prumotion
19,200.00
banquet $2,800.00
Mailing 2,000.UU
brochure 6,000.00
Magazine 2,000.UU
Audio Vis 1,000.00
Industry Day I,5UO.OII
salary 3,000.Ou
P. 6 K. 600.00
misc. 30U.I)U
U3 Building A Finance
2,000.0U
IUTAL EXPENUCfURES
$22,40U.UU
- 21 -
Council Agenda - 5/9/83
9 6 30. Property Manaqement Ordinance. (J.S.).
Consideration of a Request to Purchase Computer Software for Property
Management.
As part of our grant from the Federal Government for construction
of the Wastewater Treatment Plant, we are required to develop a
property management program and pass such an ordinance. Although
this is only required for the WWTP, it is my opinion that we
should adopt it city wide. There are currently other types of
inventory control for various departments, but they do not
adequately depict the total property and equipment picture.
Basically, any real property valued at over $300 and having a
useful life of one year or more shall be inventoried. Smaller
like items such as the chairs at City ball shall be grouped.
In addition to implementation of the program, we would like to
purchase software for the WWTP computer so that all equipment
and values may be entered there. This will, I believe, make
our audit by the Federal Government much easier. The cost cf
the software is approximately $200.
ITEMS 9 and 10 WERE O)Mb1NED.
REFERENCES: Enclosed copy of proposed ordinance amendment.
-e-
CHAPTER 7
PROPERTY AND ECfUIPMENT CONTROL
SECTION:
8-7-1 Purpose
8-7-2 Definitions
8-7-3 Procedure
8-7-3
8-7-1 PURPOM It is the purpose of this Chapter to maintain ac-
countability of all tangible property and equipment purchased by the
City, or otherwise acquired, or furnished by other agencies. This
accountability shall be maintained by records kept by the City
Administrator, and by the Director of Public works, and the records
shall be verified at least once each year by a physical inventory of
the property in the City's possession, and reconciled appropriately.
9-7-2 DEFINITIONS: for the purpose of, this Chapter the following
terms, phrases, words and their derivations nhail have the meaning
given herein.
ACOUISITION VALUE OR INDIVIDUAL UN14 VALIIE: The price of the item
pairs at the time of purchase by the City, including applicable taxes,
freight and installation costs. Mooted itemn or items otherwise
turnished shall have their acquisition value estimated on the basis of
the current market replacement value.
NONFXPENDAFILF. PERSONAL PROPERTYt Any tangible item of property not
including land, permanent buildings or structures having a useful life
of one year or more. This includes any items attached to a permanent
structure that can be removed or replaced, and items that have been
installed on other nonexpendable property. An example is a radio
installed on a vehicle. Both the radio and the vehicle must be iden-
tified separately.
R-7-3 PROCEDURE: This procedure describes the requirements and pro-
ee,iures for maintaining accountability of all tangible nonexpendable
personal property in possession of the -City. All items, either owned
by the City, or loaned or furnished to it from other sources, having
an individual unit value of $300 or more and a useful life of one year
or more are covered in this procedure. items which have a useful life
tit one year or more and have an individual unit value of less than
5300 shall he grouped by like item, and the groups shall be accounted
for in accordance with this procedure. Land, permanent buildings and
,erurturos are excluded from this procedure.
B-7-3
(A.) At the time an item of nonexpendable personal property is re-
ceived by the City either through direct purchase, as part of a
package contract, donation, or some other means, the item shall be
assigned a City identification number, and a tag containing this
number shall be permanently affixed to the item, in a conspicuous
place. An entry shall be made in the City's property log maintained
by the City Administrator and an individual property card shall be
prepared and maintained on file by the Director of Public Works.
(H.) When the item, or group of items is received, but before the
item is placed in service, the following actions will be performed:
A copy of the contract or purchase order shall he sent to
the City Administrator.
2. A City identification numher shall bo assigned, and an
identification tag hearing that number shall he affixed to
the item. The identification wimf)or of the item shall be
provided to the City Administrator.
3. The City Administrator shall enter the item in the City
property log, including all of the following informations
a. Description of the item.
b. Manufacturer's serial number.
c. City identification number.
d. Date of acquisition - this is the date the City took
actual possession of the item.
e. Acquisition cost - this is the price paid for the
item, including applicable taxes, freight and any
installation costs. if this cost information is not
available because the item is not a direct City
purchase, the value may be estimated based on current
market replacement cost.
f. Grant number - if the item is acquired using funds
provided under a federal grant, the grant number
number shall he entered'.
y. Contract or P.O. number - thr conrsavt ur purchase
order under which the iter v.r, p„rcha,,,•d.
h. Ownership - show 'C,ty' if procurer by clic City, or
if on loan from anoths,ir mnen,y, iif irify the agency.
8-7-3
I . Location - the physiai location of the item when in
use. It the item is a vehicle dr portable, show its
responsible department.
J. Responsible department - the department responsible
for the item, and to which the item is assigned.
4. The Director of Public works or his authorized representative shall
make up a property card, which contalw'. the same information as the
property log, for each ivaivtdual sten. Me location entry on this
, and rhal t be rev i,:ed Tach t ime t he , 1, m t.. twvc,t to A new 1"atwn.
and/or the responsible department ,^tam,,• . 4h, av pit^ttion value
:Lown on ilio i r.,i..:rty i -aid. and ,.s, th. , c.,t ,•, t- 1+nt : , , a•{rVe it
thr time uC act,,, •itt.n�,.
Ic.1 oi,ce a year a complete inventory of all City property shall be
conducted. The purpose of this inventory !s to assure that all city
i+tat.erty is actually in the posse -%ion of the City and properly
accounted for.
'the inventc ry shall consist of actually locating each item listed on
thr property log. The person conducting the inventory shall physically
identify the property iters by description, manufacturer's serial
number And City identification number from the Identification tag on
t tai I t em. The location and responsible dopa rtment shall be noted on
nn inventory sheet. The physical condition of the item shall also be
t,,,red. This shoot will then be sent to the City Administrator who will,
verify that the data on the inventory shoot matches the information on
th„ property log. A copy of the inventory shoot shall also be sent to
the Director of Public works who rill verify the information on the
piriperty cards.
It Any property items are located, which are not tagged, then theca
oti,ms shall he tagged immediately, and the apprnpriate entries made
;nfo the property log, and new property card n prepared.
).1 it any items are missing at completion of the inventory, or if
wiy item is lost, stolen or vandalized at any time, the responsible
.• i ortment head shall immediately notify the City Pollee Department to
it,tttote the appropriate invatigat ion. The City Administrator and the
ii„coNr of Putilic works shall also he notified of the loss, and the
Linn nein] token to recover the last item.
+.1 it any Item of property is dispneed ot, the Citv Administrator
,.ilI rw• not if %ed and provided the tnitnvinq Information for the
, J.'Ity lags
J
0
8-7-3
1. The disposition of the property, and reason.
2. The date disposed of.
3. Dollar amount of revenue from the disposal action.
The same information shall also be provided to the Director of Public
Works for entry in the appropriate property card.
Council Agenda - 5/9/83
t'
11. Consideration of Acquisition of New Playground Equipment. for
Nest Bridge Park. (Roger Mack).
The playground structure in west Bridge Park is badly damaged
and needs repair. There is very little safe play value left
in this structure since some of the items have had to be dis-
mantled or taken out of use before someone got hurt.
What we are proposing is a new wood structure with the following
components :
1. A two platform mainstructure with a 4' X 6' deck.
2. A spiral slide.
3. A two swing belt awing.
4. A tire swing.
5. A trapeze or ring bridge.
All of these components would be connected to the mainstructure.
'rnis structure wuuid olsu raa UitaLu suns uwymm iLu at u .ator
date if it was deemed necessary or desirable .
It is impossible to got playground equipment of this typo
exactly the same• from two different mnnufacturors, con-
sequontly, we will have to compare pricoc and quality as host
as we can.
REFERENCES: A copy of two prices from two different companies.
MZ
C
A
QUOTATION
J111f
Minnesota Playground, Inc.
P.O. Box 27328 *Golden Valley, Minnesota 55427 a (812)907787
r City of Monticello CATs} .c § Oro
250 E. Broadway CONTACT P1R10N: Roeer Mack
Monticello,MN. 55362 pR011CT: Plavftround
L T11.I10NON11: 2QS_'4170
catalog
Quantity, Number Descrt~ Unit Price Isfoukn
1 Ri900 GtamrTlme Timh-R-mnd Rndvannr}
with 4' 1nt?nrm.0' p1ntfp7-m,Alatfnrm
7' Stainless Steel Spiral Slide. 2 Belt Sets
Tire Swim, Trapeze Ring mina. and Z i
Climbing Ladders $4,205.55
Quetatlen in affect Weill June 1 i 98"4
tub -Total --
We Wets you as above P.O.a. Monti#:".MN,
!alto, Tax
fhlPma#d can M me& let .. X Deva ARO
P ..
mljd
Terms$ NET 30
..
TOTAL
IMPORTANT INFORMATION POR 0110/1111401
1, TM Purchase Order should be made cul N GmXWTi me
TMy will Invoke pu "an ddam".
Rowel the Order so MINNESOTA PLAYGROUND, INC. as bows slum, "in reYy aathOriNaNwt
sea M cemabted iaawa Not wow is
Processed.
RILL M NT. OWOOywr
Odam$ SNWW O�V�tY, ��t~ F"W"t #4111 onmPtkn mmbw tit epm0l.
N A00 1 6XIOGOITS
E■Oualve Replesenlallve
mrsriSOT
P YGROU I%C
LANDSCAPE STRUCTURE
APPROXIMATELY AS SHOWN 3,650.00
LESS 9% IF STANDARD
3V' IT7,