City Council Agenda Packet 07-11-19831 AGENDA FOR THE MEETING OF THE CITY COUNCIL
l Monday, July 11, 1983 - 7:30 P.M.
Mayor: Arve Grimsmo.
Council Members: Dan Blonigen, Ken Maus, Fran Fair, Jack Maxwell.
1. Call tG order.
2. Approval of the Minutes of the Meeting Held on June 27, 1983.
3. Citizen Comments/Pet itions, Requests and Complaints.
Old Business.
4.
Department Head Reports - Postponed from June 27th.
A. Mike Mclstad - Y.M.C.A. Detached Worker.
B. Willie Farnick - Fire Deportment Chief.
S.
Consideration of a Request by the Fire Department for Compensation
for maintenance 'ilaaks.
E.
Consideration of Cost Quotes for the Restoration_ of Bridge
Lighting.
Now Business.
7.
Consideration of a Request for a ConditiorulUoc Permit - pat
Townsend.
S.
Consideration of a Request From the Monticello HRA to act a
Public Hearing Relating to a Tax Increment Finance Proposed for
Monday, July 25, 1983.
9.
Consideration of an Application by the Monticello American legion
for a Bingo License.
10.
Consideration of a Request by OSM for Roimburaement/Shored Expense
on Pump Modifications.
11.
Consideration of a Prcposal to Add an Additionr.l Clerical Position
on a Pormanent Status.
12.
Report on the Findinga of the Inspection of the City Hall Roof.
13.
Adjournment.
MINUTES
REGULAR MEETING - MONTICF.LLO PLANNING COMMISSION
June 27, 1983 - 7:30 P.M.
Members Present: Arve A. Grimsmo, Fran Fair, Dan Blonigen,
Ken Maus.
Members Absent: Jack Maxwell.
1. Call to Order.
2. Approval of the Minutes.
A motion was made by Blonigen, seconded by Maus and unani-
mously carried to approve the minutes of the regular
meeting held on June 13, 1983 and the Joint Meeting held
with the Planning Cormission on June 21st, 1983.
3. Citizens Comments/Petitions, Requerts, Complaints.
Wesley Olson, representing the Monticello Jaycees, requested
approval from the Council to authorize the Monticello Jaycees
to sponsor a beveling circum shaa on ..t:c for:acr Oak+roed Block
on Saturday, July 23, 1983. The Jaycees planned to have two
performances with a seating capacity of 1,400 per show and
they have aulunitted an application with the $100 fee per City
ordinances. Mr. Olson noted that the ordinance does allow
the Council to waive the $100 fee for non-profit organizations
and requested consideration of waiving the fee.
The Council discussed concerns about possible parking problems
with the circus being located in the downtm'n area as the
possibility exists that many o: the patrons would be parking
in the downtown packing lots, etc. It was suggested that the
Jaycees contact the school district to see if they would
allow parking on their playground area at the corner of
4th and Pine Streets, next to the public library. Am a
result, a motion was made by Fair, seconded by Blonigen,
and unanimously carried to approve the traveling ahow permit
to the Monticello Jaycees for a circus performance on
July 23, 1983, contingent upon the Jaycees making efforts
to work on the parking problems and try to find suitable
locations for parking arms. It was noted that the Council
would reimburse the $100 traveling show fee if parking
congestion does not turn out to 1■: a Problem to the down-
town businessmen.
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Council Minutes - 6/27/83
d. Consideration of Hwy 25 Bridge Liqhtinq.
At the previous Council Meeting held on June 13, 1983, the Public
Works Director was authorized to have Olson 5 Son's Electric
perform a detailed inspection and miscellaneous repairs of the
bridge wiring to determine what cost would be necessary to
renovate the Hwy 25 bridge lighting system over the sidewalk.
After the inspection was completed, it was found that only
minor repairs would be needed to get the system in operation
and replacement of four light fixtures was estimated to cost
$1,864.80. If one of the two remaining fixtures that are
believed to be okay aro found faulty after being lit, it
would cost an additional $316 to replace one fixture.
The initial investigation by the electrician costs $210
making that total cost of the repairs estimated at $2,074.80.
Although the majority of the Council Members felt that a
$2,000 investment to repair the bridge lighting would not
be feasible if the now bridge was in operation within 5
years, it was the Council • s opinion that it would probably
be longer than 5 years before a now bridge was constructed
and operatioral.
Council Member Blonigen felt that if the repairs are made,
a second quota should be obtained on the work as he thought
the first quote seemed high. As a result, a motion was made
by ®lonigwn, seconded by Fair and unanimously carried to
have the Public works Director obtain a second quote for
rel. -siring the Hwy 25 bridge lighting and submit it to the
Council at the next meeting for comparison.
5. Consideration of Presantation by OSM holatinq to the Feasi-
bilsty Study on Meadow Oak Drainaqe.
Mr. Chuck Lspack of the City'w Consulting Eni-neering Vim,
OSM , presented a review of the feasibility report they cos -
plated regarding the possible storm water drainage from
Meadow Oak subdivision into Cwinty Ditch 33. As part of
the feasibility report, three alternatives were recommended
to loo presented to the County Board as follwss
1. A direct discharge to the river of all drainage
from the Meadow Oak Subdivision which would require
a construction of a storm sewer pipe estimated at
$217,000.
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Council Minutes - 6/27/83
2. An overflow discharge into County Ditch 033 which
would only allow excessive drainage to be directed
into County Ditch 033.
3. Control discharge into County Ditch 033 which would
require the installation of a gate that would be
closed normally preventing any discharge into the
County Ditch until the waters would reach a certain
level which should only occur during an abnormally
high 100 year rainstorm.
Mr. Lepack noted that prior to the Meadow Oak Subdivision,
the area in question had a culvert for drainage that was
approximately three feet higher than the one proposed at
this time. Although the new culvert for drainage run off
would be three feet lower, by having a controlled discharge
gate installed, drainage should be less under a controlled
discharge than what would have occurred in the past during
a large rain fall without a controlled discharge.
Mr. Gunc Bduut', Ll- piuparLy urnci dlvug C:wnty Ditch 033,
expressed concerns to the Council about the large 18 inch
culvert that would drain fran Reads,. Oak onto his property
which then has to go through a small culvert into County
Ditch 033. In the pant, hin fields, when they have become
flooded, dry up in a shoat period of time and can continue
to be used but if the develolount was allowed to drain by
controlled methais throuqh his property, he felt he would
always have water running through his property and his
property would not be useable. It currently appears that the
County Ditch 033 has been having problems with drainage oven
without the Meadow Oak Subdivision and that the County Board
will possibly have to consider doing some typo of repairo to
the Ditch regardless of whether Meadow Oak is allowed to
hovu a controlled discharge. Tho possibility does exist
that Meador Oak Subdivision for the present time could
completely block the culvert lending into this Ditch and
retain its drainage entirely on its own property, but it
was some of the Council Members opinion that this would
only delay a problem that will have to be looked at once
the entire Mendes Oak subdivision is developed in the future.
it woo noted by Mr. lapack that if the Meadw Oak Subdivision
would be allowed to drain into the County Ditch, this area
could be included in the assessment district to help pay
for improvemento that apparently now aro necessary to the
Di tch.
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Council Minutes - 6/27/83
Althou.lh the City Council coohJ not Lake action other than
authorizing the feasibility report to be presented to the
County Board for their review, a moticn was made by
Grimsmo and seconded by Fair to accept the feasibility
report prepared by the consulting engineer and present
the report and a petition for a controlled discharge
from Meadow Oak into the County Ditch 433. Tile County
Board will now have to hold future public hearings on the
ditch problem and in the meantime the Meadow Oak Subdivision
run off will be entirely contained within its own property
boundaries until some type of a solution is reached by the
County. Voting in favor of the motion were Grimsmo, Fair,
and Maus. opposed was Blonigen who felt that the Meadow
Oak Subdivision should pond its own water on its own
property.
NOTE: At this time, Council Member Maxwell was in attendance.
G. Consideration of an Appeal on a Variance Request - Country
Kitchen Restaurant.
The Country Kitchen in the Monticello Mall recently decided
to move their pylon sign from the north side of the building
to the south aide to gain better exposure from I-94. The
sign was also raised to 32 feet above the roadway in com-
plainanee with City ordinances.
As part of the pylon sign, the Country Kitchen has always
had a small reader board attached to the sign which
allowed them to change the wording daily to advertise their
speciale. In addition, this reader board is also used for
messages not necessarily related to the Country Kitchen,
but for such things as advurtinirg civic events, etc.
Because the sign wog raised in height when it was moved to
its new location, the roadar board is currently difficult
to re ash for the employees to change mesongen and as a
result, Country Kitchen applied foi n variance to place
this reader board sign back in its former location at the
north end of the building nu.1: the bunt entrance.
Tlw Planning Cor:misuior,at their public hearing on this
matter, denied the variance request for the second pylon
sign as they felt allowing an outablislimcn t to have two
pylon signs would result in addiLional req uuute by othor
tusinessea for the same and it won noted by the Planning
Conmminalon that another restaurant roqueeted a similar
type advertising sign which was also recently donlod.
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Council Minute:: - 6/27/81
Mr. Bryan Tschida, manager of the Country Kitchen Restaurant,
requested that the Council reconsider the denial and noted
that thin was the first request the Country Kitchen Rest-
aurant has ever made for a variance in their nine years of
business in Monticello. Mr. Tschida felt that the Country
Kitchen has always had this reader board message sign for
nine years and was not a new request for an additional sign
as some others )-.ave asked for. tie noted that if the sign
would have been raised in its present location to the maximum
height, there would be no problem with the message board, but
he was not aware that by moving the sign to the rear of the
building, he wculd lose his rights to retain the message
Yoard in its former location.
Mr. Tschida also noted that other businesses in Monticello
have more signs than the current ordinances allowed and
felt that in his case, the reader board sign would not
Le any worse than what has always been there for nine
years.
Although some concerns were expressed by Council Member
Fair concerning the precedent this would establish by
granting a variance for two pylon signs, a motion was
made Ly :ass, "condud Ly ?:a z.ell to upprova the variwicu
request for the reader board sign at the Country Kitchen
to remain at its former location due to Lhu fact this
establishment has always had this message board sign
near its entrance. Voting in favor were Nlonigen, Maus,
Grimsmo, and Maxwell. fair was opposed.
7. Consideration of a Proposal by Curry and Associates to
Serve as independent Computer Search Consultants.
Mr. Dave Maeauley,of Curry and Associates, presented to the
Council a data proeeosing development plan for the City of
Monticello. The proposal includes three phases consisting
of project planning and organization, data collection
analysis, and definitionof requirements. A final phase,
implementation, will be undertaken if the City docidoe to
continue beyond the feasibility stage. The basic proposal
by the independent consultant to determine the needs of
the City in regard to computer processing would coat $6,1300.
IL was estimated bythu consultant that after the needs of the
City are determined, a computer oyetem with programs to
operate the financial records for the City of Monticello
coot between $15,000 to $70,000.
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Council Minutes - 6/27/83
The Council discussed whether the consulting fee and the cost
of the canputer equipment could be justified by the City
over the expected life of the equipment which is usually
about five years. It was noted that the City currently
expends approximately $5,000 per year for computer processing
With its auditing firm and it was recommended that the City
Staff pursue other alternatives and check with other cities
and service bureaus regarding computer applications for the
City. The possibilities include sharing computer time with
either the present firm the City does business with and also
checking with other cities and vendors. It was the Council
consensus to talilu any action regarding thu hiriny of a
consultant at this time to study the City's needs for com-
puter applications.
B. Consideration of a Proposal to Alter Sewer Lines and Discharge
Points for Wrightco.
For the past several months, the City of Monticello has been
working with Wrightco in an attempt to hall) them or assist
them in making a single point discharge from their plant to
the City sewer system. Wrightco Products currently has three
discharge points from their plants into the sewer system and
as part of the recently enacted pretreatment ordinance, a
single discharge point will be required of Wrightco.
Currently, the discharges from Wrightco Products flow into
the West Bridge Park lift station and are then pumped down
River Street to the Wastewater Treatment Plant. Tho Public
Works Director, John Simola, in reviowing the situation with
Wrightco hoe determined that if Wrightco Products could have
their main diucharge enter Into the sewer linos that go down
Walnut Street and then down Third Strec t to the cast and
eventually connect into River Street oewor 9yetem, thair
large flow would not have to go through tho lift station
in the Bridge Park. In addition, by re-routing the discharge
away from the downtown area, nano of the odor problems that
have boon experienced during tt.o paut Could be eliminated
from the downtown area. In addition, when an intareaptor
bower line is constructed along the railroad tracks in the
future, this new discharge point for Wrightco Products would
enable them to hook up to the interceptor newer system much
easier than from their prouent dincharg a point. The a]imi-
nation of Wrighteo'9 discharge through the lift station
in want. Bridge Park will enable more development to occur
in the western portion of the City which 1109 to flow through
the lift station lwfow any major impiovemrnto would have to
bo made to the lift station, etc.
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Council ,Minutes - 6/27/83
The total cost estimate of rerouting the current three dis-
charges from Wrightco Products to the now sewer line was
estimated to cost $20,767.00 with the City's share of this
cost being $11,438.00 and wrightco's cost being $9,329.00.
It was noted that Wrightco has agreed to the proposed route
and discharge point and agreed to the cost sharing for the
rerouting.
Based on the information presented, a motion was made by
Maus, seconded by Fair and unanimously carried to authorize
the Public Works Director to proceed with the rerouting of
Wrightco Product's sewer discharges into one new point at
Third and Walnut with the City's cost to be approximately
$11,438.00 per quotes received.
9. Consideration of Awarding Contract for Seal Coating of City
Streets.
Bids for the 1983-2 Seal Coating Project were received at
2:00 P.M. on Monday, June 27th, 1981 as follows:
ITEM 01 ITEM #2
(Without Sweeping) (With Sweeping)
Allied Blacktopping, Inc. .479 per sq. ft. .424 per sq. ft.
$35,720.47 $31,616.95
Batzer Construction .45 per sq. ft. .38 per sq. ft.
$33,557.85 +28,337.74
Buffalo Bituminous .409 per sq. ft. .359 per sq. ft.
$3G,500.36 $26,771.70
It wau recanmendod by the Public Works Director that the low bid
from Buffalo Bituminous at $.409 par square foot with Buffalo
Bituminous doing the swooping,be, accepted in the amount of
$30,500.16. It was noted that the City had budgeted $27,800.00
for the 01 Seal Coating Project and to meet the budget, some
coal coating would have to be eliminated. Questions were
raised by Council Member Blonigon as to whothor the City
could do the sweeping of the excess rock from the streets
cheaper than the contractor since the the City does own its
own sweeper, but Mr. Simola felt that the City did not have
sufficient man power to do the job as cheaply as Buffalo
Bituminous.
As a result, a motion was made by Maun, cocondod by Pair and
unanimously carriod to accept the low bid of Buffalo Bitumi-
nous in the amount of S.409 per square foot with Buffalo
Bituminous doing the awuepinq and clean up provided that
tho quantities were altered not to exceed the budgated amount
of $27,000.00.
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Council Minutes - 6/27/83
10. Consideration of Submi ttinq a Formal Request to the Minnesota
Commissioner of Revenue for the Purpose of Reinstat.inq the
Office of City Assessor.
Minnesota Statutes require that before the City can have its
own City Assessor, a formal letter to the Commissioner Cf
Revenue has to be submitted requesting that the office of
City Assessor be reinstated to the City of Monticello.
Since the City has recently hired Mr. Wry Anderson as
Building Official and Mr. Anderson is a certified assessor,
a motion was made by Fair, seconded by Blonigen and unani-
mously carried to adopt a resolution requesting that the
Department of Revenue reinstates tha office of City As SCsl;Or
for the City of Monticello.
If approved, the Council discussed what policy should be
established regarding assessing of City property and rec-
ommended that,if possible, an entiie survey of the City
should be made within a 12 month period in an effort to
obtain an equalization of values throughout the City.
11. Department Head Mectin q.
The Council discussed and reviewed various itams with the
following department treads in attendance:
Karen Hanson Senior Citizen Director
Buddy Gay Wright County Sheriff Deputy
John Simola Public Works Director.
12. Approval of tho Bills -
A motion was made by Maxwoll, seconded by Fair and unani-
mously carried to approve the bills for the month of Juno.
40t
Adjourned.
Rick Wolfstc ur
Assistant AdminiuLraL of
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LE.
J
Council Agenda - 7/11/83
AGENDA SUPPLEMENT
4. Department Head Reports - Postponed from June 27, 1983. (T.E.)
As you were notified at the last meeting, Mike Melstad and
Willie Farnick could not attend for the department head
reports. Mike will be attending at this meeting and has
indicated to me that he will be bringing along one of the
participants in the Y.M.C.A Program for the Council to meet.
Since there are only two department head reports for this
particular meeting, I have placed them early in the agenda
so they may stop in and provide you with the information and
get on with their own business. Willie Farnick, however, is
directly connected to the next agenda item.
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Council Agenda - 7/11/83
5. Consideration of a Request by the Fire Department for Com-
opnsation for Maintenance Tasks. (T.E.)
The Fire Department has requested that they receive cc mpen-
sation for the maintenance work that they do on trucks,
equipment, and Fire Hall. With respect. to City Hall, we
have a maintenance person on City Staff that we can dispatch
to do the routine cleaning around the building, such as
restrooms, sweeping, mopping, etc. The yearly maintenance
schedule that is attached as a reference was submitted by
the Fire Department and the hours are estimated. In dis-
cussing the matter with Willie Farnick, the hours reflect
total man hours that would be required quarterly, excluding
that which is stated as miscellaneous repair which is a
yearly figure. Total hours annually for regularly scheduled
maintenance as well as the 20 hour miscellaneous maintenance
is 258 hours. At only $5.00 an hour straight time, this
means an expense of $1,290. If we pay the regular $7.00
per hour for the first hour, and $5.00 thereafter per man,
this figure would increase, however, not knowing the number
of persons involved makes it virtually impossible to arrive
at whnt the figure would be. The manner in which the
maintenance would be done, the way Willie explained it to
me, would be that the entire department would show up on
a single night and four hours would be devoted exclusively
to maintenance. This would occur once a quarter. They
contend that this work cannot nor should not be done on their
regular drill night, since drill night is expressly for fire
drills and added training. They also state that they receive
compensation for only one hour for each drill night and that
this work requires more than one hour.
In my discussion witli Willic, I said that I probably would
take the position that wo would eliminate the $7.00 for
first hour since that was designed to accompany the nature
of fire fighting, and maintenance does not gv.nlify. Re
countered with the statement that if we are supposedly
paying a higher rate for hazard duty related to fire
fighting, than we are not paying nearly enough for the
naturo of the job. I gucoa it is my position to not got
into an argument over what in enough and what isn't for
a volunteer fire department.
Pinson note that the routino maintenance of tho vohic las
relating to the oil clungoo, tuna ups, etc. is not included.
Willie has rocoived soma good estimates from Cho garages to
Po that work. It would tomo in at loss than $100 par year
and could likoly be dono better than by our dopartmental
people.
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Council Agenda - 7/11/83
I have no difficulty with them taking the rigs out to a
garage where they can use the scope and other vehicle
equipment for doing proper maintenance work.
Willie and I did discuss the fact that to me some of the
items on the list do not really qualify as maintenance,
but are more like basic safety checks for their own
protection. He states that hose testing, checking smoke
masks, tanks and that sort of work is something that should
he done on a regular maintenance schedule since not all of
the equipment is used in all of the events. I am unsure
of what actions the department members would take if this
particular request is denied. I don't know if that means
that they will refuse to do maintenance if they don't get
paid or that the maintenance won't be as thorough or that
they will just be discontent with the decision. I don't
wish to get into an argument over $1,300 with the entire
fire department, but at the same time I don't wish to see
the City Council manipulated by the department. The
maintenance items listed are definitely needed and I
support their effort to have it done on a quarterly basis,
but i have some difficui.cy seeing wny all ui Liwau iLems
should be paid for when some of them seemed to be simply
part and parcel of doing the job as a fire fighter and
being a member of the department. I do recommend, however,
that if you agree to provide some compensation for the
work, that compensation not begin before budget year 1984.
We did not budget thin kind of an expense in the 1983
budget and with two quarters remaining, it would be an
expense of approximately $650, which is not budgeted for.
I would have far loss difficulty in budgeting for it in
1984 and than seeing that the work, In fact, gets done.
I am not, however, in favor of immediately initiating
payment since it is not in the annual budget.
ALTERNATIVE. ACTION:
1. Deny the request - this will create discontent
and perhaps animosity amongst the members of the
department.
2. Approve their request - approved immediately, it
will or could create a budget cover run of approxi-
mately $650 to $700.
3. Approve the request effective January 1, 1984 -
thin allows us to proporly budget for the work
and record payments and thus monitor the time
and effort.
Rpr F.RENCPB: A copy of the yearly maintenance chock list provided by
the fire department and a copy of their justifications for oxpenao.
(I have not seen a copy of this document but have been assured that
we would he receiving ono).
WIC
YEARLY MAINTENANCE
Quarterly
Time
9 hrs.
Test Hoses
2 hrs.
Color Code all Equipment and Tools
25 hrs.
Clean Trucks and Cabinets
1 hr.
Check Air Tank for Date and Send for Test
32 hrs.
Test, Inspect Control Panel and Pumps with Associated Running Gear
and Transfer Cases (8 hrs. per quarter - 4 Trucks)
2 hrs.
Check Smoke Masks, Tanks, Harness
1 hr.
Check First Aid KiLs, Blankets, Recussitators, Oxygen Tanke
3 hrs.
Check Generator anti smoke Ejector, Fnel, OiI, 6tart, Smoko Ejector,
and Lights. _
3 hrs.
Check Ladders, Hose, Nozzles, Brooms, Water Cans, Dump Tanks
(Cables), etc.
1 hr.
Communications - (Radio Equipment)
3 hrs.
Check Rescue Tools - Hurst Tool, Power Saw, Pike Tools, Axes,
Bars, Hand Tools, Ropes:, and Stretcher
20 hrs.
Miscellaneous Repair (Not Scheduled)
(Yearly)
- Fix Look on 2V Discharge Drain #1163
- Fix Lorain Gable un iiiluu
- Label Cabinets - (Inventory)
- Put Liners in Compartments of 01165
- Inventory Tool Boxes
- Check Damaged Hose and Send for Repair
- Replace High Pressure Hose on Canprossor
- Replace Filler Hose on North Bay
Council Agenda - 7/11/83
G. Consideration of Cost Quotes for the Restoration of Bridge
Lighting. ME)
John Simola is on vacation which is why I am submitting this
supplement. Also, because John is gone, Roger has been
securing the price quotes for the lighting restoration. One
problem we are immediately faced with has to do with the fact
that the quote submitted by Olson Electric was published in
the newspaper, thus giving the other contractors knowledge of
his bid and the ability to go under it. My initial inclination
is to scrap this entire bid process and begin again with a
scaled bid proposal. The proniem with this is that another
two to three weeks would go by before awarding the job, and
the lighting would not be restored until late summer or early
fall. luring the fall and winter months, there is far less
pedestrian traffic on the bridge so the question of need
arises. Taking thio ono stop further, if we can't accunplish
the lighting in 1983, and elect to wait until 1984, does the
expense become worthwhile in terms of the expected life of thu
old bridge. If, however, the quotes cane in,such that from
reviewing them, it does not look as though the new bidders
simply undercut by $20, $30 or $40, I think we could can-
ceivably go ahead. if we do have an electrician who undercut
the published bid by a more $10 or $20, and we award him the
job, then we really are treating Olson Electric unfair, since
his bid figure was published.
Roger expects to have all of the bids in by late Thursday or
Friday, at which time the bids will be reviewed and a compari-
son made. I genuinely think that if the bids coma in close to
the figure published in the papor, we should either scrap the
entire restoration project or begin the bidding process over
and do it with a coaled bid format.
AI,TERtiATIVE ACTION:
1. Accept the lowest bid submitted.
2. Reject all bids and reinvito bids under a coaled
bid format.
3. Discontinue the entire project.
REFERENCES. Copies of the bide from the various contractors
to be presented at Monday night's meeting.
MIM
Council Agenda - 7/11/83
7. Consideration of a Request for a Conditional Use Permit -
Pat Townsend. (G. A.)
As you may recall, Mr. Pat Townsend, at the 11ovember 16th,
1982 Planning Commission Meeting, requested a conditional
use permit to be allowed to operate a minor auto repair shop
at his hone located at 107 Locust Street. Mr. Townsend was
basically then working with transmissions and radiator re-
pairs and the Planning Commission granted the conditional use
on a temporary one year basis. As you may recall at the
April 17th, 1983 Planning Commission meeting, Mr. Townsend
requested a conditional use permit to be allowed to operate
an auto repair facility in the body shop area of the old
Monticello Ford building contingent upon that the parking
areas for the business be behind the building, that the
variance from blaektopping be granted for one year at which
time it would be reviewed, and that the old conditional use
permit granted to Mr. Townsend be expired for an auto repair
facility and the conditional use issued to Mr. Townsend be
used only at this facility. Mr. Townsend's business has
expanded and increased, therefore necessitating the need
for expansion. The expansion being into the auto body
c; .. ..y ._. _ -. c as operating
under the assumption that hetold the Planning Commission
members at the April 12th, 1983 meeting that this was also
part of the work that he wanted to do. In reviewing the
tapes from the April 12th, 1983 meeting, we find nothing
on the tapes regarding any specific mention to auto body
repair. Mr. Townsend is currently doing work under what
we dofine as minor auto repair. we define minor auto repairs
an being minor repairs, incidental body and fender work,
painting and upholstering, replacement of parts and motor
services to passenger caro and trucks not exceeding 9,000
pounds groso weight, but not including any operation
specified under major automobile repair. Mr. Townsend is
therefore now requesting that he be allowed automobile
repair major at his facility to include auto body repair.
Definition for automobile repair major is major general
repair, rebuilding or reconditioning engines, motor vehicles,
or trailers, collision servicing including body, framo and
fonder straightening, overall painting or paint job vehicles
and steam cleaning.
On July 5, 1983, at the regular Planning Conmieuion meeting,
Mr. Pat Townsend was present to present his request fcr an
addition to hia conditional use permit granted at the
April 12th, 1983 meeting. Mr. Townsend stated that there
had been a misunderstanding that came about in regard to
the need for thio now conditional use permit request.
- 5 -
Council Agenda - 7/11/83
Much discussion was centered around public citizen's input
regarding parking problems. Present were Mr. 6 Mrs. Fred
Topel and Mr. Jones, who are both business people and
property owners affected by the parking problems. The
entrance to the rear of the property is private property
right up to within one foot of Mr.Jones's property. This
being a private road, people are therefore tresspassing,
using it as an alley way. Mr. Jones's customers use the
driveway and with this blockage, it makes it difficult for
customers to utilize the parking along side of his building.
Mr. 6 Mr. Fred Topel complained that there was much con-
gestion in the alley and it is very, very difficult to
get through at any time of the day. Mr. Townsend responded
that basically when the alley is tied up, it is tied up in
the moving of the vehicles out of the repair stalls out onto
the lot. At times he does realize that he ties up traffic
for alittle while in switching his vehicles in and out of the
buildings. Mr. s Mrs. Topel also indicated that the employees
are using the area behind the building to park their vehicles
and Mr. Townsend responded that the only one using the spot
in the rear for parking would be that or hin partner
and parking of his motorcycle. The other employees use the
driveway at his house for the parking of their vehicles.
The Planning Commission members suggested to Mr. Townsend,
Mr. 6 Mrs. Topol, and Mr. Jones that a workable solution
should be worked out between them as far as keeping communi-
cations open when parking becomes a problem. Each party
involved should try their best to keep the driveway open.
The conditional use was granted unanimously to operate the
auto body repair facility at his present location with the
following conditions attached.
1. That the parking of vehicles also be on the west side
of the building. Tho hard surfaced parking on the
west side of the building be waived.
2. Customer care only, if possible, that have been com-
plotoly repaired be allowed to park on Cho west side.
3. Customer caro to be repaired in the auto body portion of
the building be kept to the roar of the building or
parked to the rear of the building.
4. That his conditional use be amended to allow auto body
repair major.
S. That tho conditional use be granted for one year from
one year from the meeting dato on July, 5th.
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Council Agenda - 7/11/83
One thing that was not addressed as a possible condition to the
conditional use permit is that the City have the right to
revok•! his conditional use permit at any time during the one
year for development of the whole Monticello Garage building.
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Council Agenda - 7/11/83
8. Consideration of a Request From the Monticello HRA to Set a
Public Hearing Relating to a Tax Increment Finance Proposed
for Monday, July 25, 1983. (T.E.)
At the last meeting of the HRA, the members considered a pro-
posal for tax increment finance assistance for the development
of an athletic club along Hwy 25 South. The HFA elected to
pursue the proposal and have set its vrn public hearing for
Wednesday, July 13, 1983, at 7:00 P.M. in the City Hall. Also
that evening, at the conclusion of the hearing, the HRA will be
holding its regular July meeting. The purpose of the public
hearing is to accept comment on the proposed disposition of
public lands. This is a requirement of Minnesota Statutes.
The basic tax increment assistance in this case is very similar
to IXI, wherein the HRA shall acquire the land at market rate,
and in turn, sell it to the developer at a substantially
reduced rate. The subsidy amount will then be recaptured
during the life of the tax increment district.
The HRA will be presented with a completed copy of the tax
increment finance plan and budget priur to thu July 13th
meeting. There being no major objections to the transaction,
they will address the adoption of the plan. After adoption of
tho tax increment finance plan and budget by the HRA, MinneFota
Statutes requires that the City Council hold a public hearing
to accept cement on the plan itself as distinguished from
the sale of public land. Either a member of the HRA or myself,
representing the HRA, will request of the Council that a public
hearing be sot for July 25th at 7:30 P.M. The HRA is re-
questing this at thu Council's July 11th meeting in order to
facilitate meeting the publication requirements. If for some
reason, the tax increment plan is rejected on July 13th, the
public hearing simply will be stricken from the Council agenda
for the 25th. if the HRA were required to postpone their
request for a Council hearing until after their formal adoption
of the plan, the entire project would be delayed a minimum of
two weeks. It woo the opinion of the HRA that this would be an
unnecessary delay in that this development proposal is pro-
cooding in a much more orderly fashion than the IXI proposal
which had a substantial amount of urgency about it.
Some of the details involved with this particular develop-
ment proposal aro laid out as follows, but will be covered
in much greater detail in the tax increment finance plan it-
self. The HRA is investigating a privately negotiated band
sale of tax increment bonds for an amount not to exceed
$177,000.00. This sum includes the land acquisition coat of
$149,000.00 and all City expense involved in the proposal as
wall as capitalized interest. Depending upon the itpwe
- B -
Council Agenda - 7/11/83
determination to build in capitalized interest or not, the bond
issue could be as low as $157,000.00. The debt retirement term
will be for 95 years, the tax increment district will be for
8 years. The proposal is designed such that 8 years of tax in-
crement will pay in full, and perhaps create some surplus, the
debt obligation of the HRA. In addition, the HRA will require
from the developer, a signed letter of credit guaranteeing the
payment of the annual debt retirement amount. This virtually
guarantees payment of the bonds even if the owners should go
delinquent in their taxes. By guaranteeing repayment, the HRA
is not faced with making a debt retirement payment when, in fact,
they make be lacking funds to do so. The HxA has reviewed a
marketing feasibility study done by an independent consultant,
the results of which indicate the proposal is feasible and
success is probable. The HRA is investigating a type of
service charge or surcharge or what have you that developers
will have levied against them for the NRA to do tax increment
financing. This basically is intended to raise some working
capital for the HRA.
RECOMMENDED ACTION: A motion to set a public hearing for the
purpose of accepting public comment on proposed tax increment
finance district #2 for Monday, July 25th, 19A3.
- 9 -
Council Agenda - 7/11/83
9. Consideration of an Application by the Monticello American Legion
for a Bingo License. (T. E.)
Approximately two to three weeks ago, the American Legion came in
and filed an application for a bingo license. Everything appears
to be in order and based upon a misunderstanding, Lynnea granted
them a license. I pointed out to her that such an application
must be approved by the City Council at which time she notified
them and they ceased their operation. They are now caning
before the Council to have their application acted upon.
ALTERNATIVE ACTION:
1. Approve the bingo license.
2. Deny the bingo license.
RFFERENCES: All application materials required by ordinance.
- 10 -
I cee. $4010il.Annual l y
._-
?'o
JtO, t"C' 0 w�-
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r
`-'
CITY OF MONTICELLO
Application for Bingo License
Same of Organization -1(1U'f 1 i`c. i1 %f C1 iLnl �'C
F k ('f`1
-
Address
Date & )_U 3 Telephone
Name of authorized officer of organization making
application: c'
Address: �50 ��,�� �`S' �G iJ%'r �\Vo . 0711
i
Telephone:
Designated Dingo Manager:
(if different than above)
Place where Dingo games will be• played:
.::1- I1'-a51AYl. -^,/ria �:4-f Lt17/ _
Date or dates bingo will be played: (11O'f1C'-L�� 111 [j�
(date and/or day(s) of week)
Yame.of person keeping bingo records
1 declare f,Ililt the information provided on this
application is truthful and authorize the city of
Monticello to investigate any information submitted.
9ianat.ure of authorized officer
Signature of bingo manager
Council Agenda - 7/11/83
10. Consideration of a Request by OSM for Reimbursement/Shared Expense
on Pump Modifications. (T.E.)
The enclosed letter from OSM explains this request in greater
detail. I am also sure that OSM will have a representative at
our meeting who can, perhaps, answer your questions more fully.
As of this writing, I have only had one conversation with John
Simola relating to this matter. In that conversation, Simola
indicated that he, to sane extent, agreed with the request and
could see sharing some expense based upon the justifications
given by CSM. I admit that I have limited information on the
matter, but my inclination is to deny the request. I realize
that in some cases OSM gave extra effort on the City's behalf,
but that sort of quality service is negated if they elect to
insist on reimbursement for design errors. I have a difficult
time balancing out good service with error adjustments. Again,
I must admit that my information is limited on this because John
has gone on vacation. It might be best, since John will not
be at the meeting, to simply postpone this matter until
July 25th. I did, however, place it on this agenda to indicate
to OSM that the matter is being considered.
ORR•SCHEIEM •MAYERON 6ASSOCIATES, INC.
Land S:jn, : o, s.
June 24, 1983
Mr. JohnSimola
Public Works Director
City of Monticello
250 East Broadway
Monticello, Minnesota 55362
Re: Wastewater Treatment Plant
Centrifugal Pump Modifications
Dear John:
As you pointed out in your letter to Jerry Corrick on May 24, 1983,
there are several pumps at the treatment plant that are in need of
alteration to bring them in compliance with the desired output or
pumping rates. We are in basic agreement with your conclusion that
'_—`pumps were supplied as specified end the Contractor is not at
fault.Rather, it appears that assumptions made during engineering
design were incorrect.
We have reviewed the existing pump situation and have consulted
with CLOW, the pump manufacturer and electric motor suppliers, and
we estimate the alterations to cost about S5,000. Of this amount,
we believe that a significant portion may be available from unused
money remaining in Change Order No. 93. The difference would not be
grant eligible. The work we recommend is outlined on the enclosed
_schedule. The S5,000 estimate assumed that City staff would elect
to do the work and that the City could get the impellers trimmed
for about $100 each.
With regard to assignment of the cost of the pump modifications, we
respectfully request that the City consider a sharing of the costs
with OSM. The basis for this request lies in the fact that OSM has
put forth extra ordinary effort on a number of occasions in behalf
of the City during Steps 1, 2 b 3 of this project. For these
efforts OSM, for the most part, has not received compensation. The
areas to which we refer include the followings
(1) Considerable work effort including technical justification and
administrative monitoring to develop the City increased grant
participation from EPA/MPCA due to innovative/alternative
(I/A) design classification. This classification has reduced
the City share by approximately $45,000. I/A engineering work
2021 fast Hunnepin Avenue • Suite M • Minneapolis. Minnesota 55473 • 6121331-8,550
Page Two
Mr. John Simola
Re: WWTP - Centrifugal Pump Modifications
�.� June 24, 1983
is not customarily provided within the scope of engineering
contracts. We estimate that we have spent between 150-250 man
hours in I/A engineering work on this project in the Step 2
and Step 3 phases.
(2) Increased engineering effort in Step 2 to meet the funding
deadline. This resulted in the Step 2 engineering cost
overrun and a subsequent $82,000 grant amendment appeal.
(3) A firm commitment by OSM to enforce the air operated diaphragm
sludge pump specification. Our commitment to the City's best
interest has led to the Step 3 lawsuit with Waldor Pump Co,
which, of course, has been very costly to date.
(4) Countless hours spent working with you and your staff to see
that your concerns and requests were addressed during all
phases of the Step 3 construction.
(5) Development of good working relationship with MPCA staff lead-
ing to a very successful rate of change order cost eligibility
1 determinations, and approvals of grant amendments. These ef-
forts have contributed to limiting the financial participation
required of the City.
We would appreciate an opportuity to meet with you to further
discuss this matter at your earliest convenience.
Thank you for your patience and consideration in this matter.
Sincerely,
ORP-SCHELF.N-MAYERON
A SOC ATES, G�INC.
�
John P. Badalich, P.E.
Vice President
JPBtmin
encloaure
ce+ Charles A. Lepak - OSM
Gerald S. Corrick - OSM
CFWMIFUCAI. PUMP MODIFICATIONS
2 @ 5-1/4'/1,750 RPM/
PRF4ENT IMPFLI-ER
Inc. Transfer
SIZE
I SPEED I CUrPUT
PRESFSJr USE
2 @
4-1/4'/1,750 RPM/ 250 CPM
Return Sludge
1 @
4-3/4'/1,750 RPM/ N.A.
Return Sludge
(Cut of Use)
3 @
5-1/4'/1,750 RPM/ 700 CPM
Return Sludge
2 @ 5-1/4'/1,750 RPM/
260 GIM
Inc. Transfer
I @ 5-1/2'/1,750 RPM/
300 GF"
Int. Transfer
I @ 6-1/4'/1,750 RPM/
440 GPM
Int. Transfer
4 @ 10-1/4'/1,200 RPM/
700 GPM
Equal. Transfer
OCTAL OOST $4,910.00
• INCWDED AS PART OF UHANGF ORDER 9). 93
1
PRnPMF.D IMPELLER
SIZE I SPEED I r11rMYr
2 @ 4-1/2'/1,200 RPM/ 75 GRH
1 @ 5-1/4'/1,200 RPM/ 160 GPM
2 @ 5-1/2'/1,200 RPM/ 220 GPM
1 @ 5-1/4'/1,200 RPM/ 160 GPM
2 @ 5-1/4'/1,750 RPM/ 260 GIM
1 @ 5-1/2'/1,750 RPM/ 300 CFM
Trim to 5-1/2' to got 300 CPM
4 Now Imp./1,200 RPM/250 GPM
CRSr
2 @ $300/EACH
1 @ 5900/EAC H
2 @ S350/EACH
1 @ 5450/EA(3H
NO WOW IM1IRED
HHD WORK W(X;IRFD
1 @ S100/FADi
4 @ $540/EACH•
Council Agenda - 7/11/03
11. Consideration of a Proposal to Add an Additional Clerical
P03ition on a Permanent Status.
we will have information on this item at Monday night's
meeting.
L�
-12-
C
Council Agenda - 7/11/63
12. Report on the Findinqs of the Insnection of the City Hall
Roof. (G.A.)
An inspection was made of the existing roof at the Monticello
City Hall on June 30, 1983 at approximately 1:00 P.M. with
Mr. Dan Blonigen and Mr. Henry Blonigen and myself.
We started out looking at the west side public entrance roof.
We noted that the facia cover was not long enough to tuck
under the roof edge, therefore, when rain came off the roof
it went into the gutter and behind the facia flashing. we
noted in the application of the roof shingles, the flashing
was installed first, then the shingles were laid down over
the top of the flashing. As the rain canes down and the
water runs off the roof, the rain runs along the edge where
the shingles butt up against the flashing and water runs
under the shingles past the lip of the flashing. Under the
building, felt paper onto the 2 X G tongue and groove roof
deck had an opening which was causing numerous leaks in the
roof. In looking at the blue prints of the City Hall building,
we noted under Section 14/A-6, Roof Flashing Detail, that the
I, shingles were to be laid down first and the flashing applied
-
4 over the top of the shingles.
In the south and cast side roof area, we noted that the
shingles have scaled down fairly well with only a couple
of instances of where pieces of the shingles have broken
off. Closer down to the cave area of the roof, there are
vertical cracks running up the roof approximately as much
as 15 feet up the roof lino. These cracks aro approximately
under almost every beam on the roof. The probable cause
for these cracks is improper design of the roof boam s or
shifting of the building.
In the roof arca on the west, oast and south, we noted that
several chips have chipped away from the face brick with
possible indication that those bricks were probably never
acid coatod. After looking coming down from the roof and
looking at the exposed beam area under the eavea, we noted
that there was no caulking to seal off any air and filtra-
tion around oho boams or whore the wall moots the over hang
roof decking. In talking with Tom Eidem, City Administrator,
after the inspection of the roof, Mr. Eidem indicated that
loo would talk to the City Attorney, Gary Pringle, to ask
his opinion in which direction we should go to got somo
effective action out of the people involved in the City
Hall construction project. Mr. Pringle noted that the first
course of action should be from the City Staff themselves,
sanding letters to the affected contractors and suppliers
involved on Cho project. Inttoro have boon sent to the
otructural engineer, the architect, general contractor,
Council Agenda - 7/11/83
material suppliers for the flashing roof beams, masonry
face brick and caulking and sealants. We are giving these
people 10 working days to respond to our letter. If no
response is made, we will then turn the matter over to the
City Attorney's office for his responsive action.
After inspecting the City Hall roof building, we proceeded
over the to the West Bridge Park to look at the park shelter
building. The building was locked, therefore, we were only
able to inspect the outside of the building. We noted an
excessive sag in the building and roof area and that repairs
be made to the building. We noted that a full replacement of the
roof be made sometime soon in the future.
Mr. Dan Blonigen stopped in on Wednesday to get a key to go over and
look at the inside of the West Park Bridge building. Roger Mack
met us at the building and inspected the condition of the inside
of the building with us. Other than one real stress crack in
the east wall of the building, the structure is very sound in
the inside. Also energy conservation could be done to curb
our heating bill at the shelter. Removable panels
that crnil d he, installed in the late fall and removed in the
y spring would help. along with the installation of a new roof
and also a lowered coiling with insulation above that.
With the general concensus being that money has not boon
appropriated for this project, it was suggested that this
project be part of a budgetary item for next year's budget.
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