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City Council Agenda Packet 03-08-1982t AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL March 8, 1982 - 7:30 P.M. Mayor: Arve Grimsmo. Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White. Meeting to be taped. Citizens Comments. 1. Consideration of a Variance for a Certificate of occupancy - Monticello Printing. 2. Consideration of Clarifying Current Park Dedication Requirement Ordinance. 3. Consideration of Allocation of Funds Towards Monticello Chamber of Commerce Business s Industrial Development Committee. 0. Approval of Minutes for the regular meeting held on Feb- ruary 22, 1982. 5. Unfinished Business. 6. Now Business. COUNCIL UPDATE, _March R, 1982 1092 BOAPJ) OF REVIEW - CITY OF MONTICELLO. Enclosed with agenda, you will find a notice from the Wright County Assessor's office scheduling May 4th, 1982 as the date for the City of Monticello Board of Review meeting. As you can see by the notice, if this presents a problem, we should let the Wright County Assessor's office know, no later than March 10, which is the last date a change can he made. If any individual council member cannot make this meeting, please notify me as there may be more than one member who cannot attend and we could possibly reschedule this date. TAX. INCREMENT FINANCING WORKSHOP A tax increment financing workshop sponsored by the League of Minnesota Cities in cooperation with Region 7W has been scheduled for Wednesday, March 24, 1982 at the Radisson Plaza Hotel in St. Paul. The purpose of this workshop is to provide an over view of tax increment financing for city staff as well as local elected officials. Since this Is an item that the City of Monticello may be looking at in the near future, Loren Klein is planning to attend this workshop to gain an insight on how tax increment financing works. If any members of the Council wish to attend, a registration should he mailed to the League of Cities before March 12, 1992. There is no registration fee for participants. UPDATE ON PROPERTY OWNED BY FLOYD KRUSE (FORMER DINO'S OTHER WORLD) In a recent conversation I had with Floyd Kruse, he had indicated that I e may soon he proceeding with a subdivision of his property which was approved. As you may recall, Mr. Kruse and Kermit Lindberg had a preliminary plat called the Riverwood Estates, which wan given preliminary approval by both the Planning Commission and the. City Council. An part of that plat, Mississippi Drive wan proposed to be extended in a westerly direction to to the easterly aide of Kermit Lindberg's property and then proceed southerly to hart Blvd. Mr. Kruse has indicated that if he should pro- ceed with his subdivision of his own property, now that the City owns the, Lindberg parcel, he would still be in favor of having a road extended to Hart Blvd. to connect with Mississippi Drive. Althouqh I informed Mr. Kruse that the City now owin the Lindberg property and would probably not be interested in using any of our property for dedication for road purposes, the possibility still existed that a road could he developed somehow between Hart Blvd. and Mississippi Drive If it was contained entirely on his property. In discussing the needs of the Lindberg property with John Radalich, City F.ngineor, Mr. Radalich felt that the City could afford to dedicate half of a road easement from the Lindberg parcel if Mr. Kruse dedicated the other half from his parcel. This information is being provided only to keep you updated on what may be proposed in the near future, if Mr. Kruse proceeds with developing his parcel. - 1 - Council Update March 8, 1982 Page 02 Also, Mr. Kruse inquired whether there was any interest by the City in obtaining his property for future expansion of the Wastewater Treatment Plant site. According to John eadalich, the four and a half (4�) to five (5) acres acquired from the Lindbergs should he more than adequate to take care of any needs in regard to the Wastewater Treatment Plant that the City should have for the next 20 years or more. In his opinion, Floyd Kruse's property would be beneficial to the City only in that it would provide an additional buffer zone, but would not be necessary to acquire for expansion purposes only. If the Council feels there is any interest at all in pursuing more in- formation about the Kruse property, I would certainly be glad to do so, although from my conversation with Mr. Kruse, it appears the property would be quite expensive. Since the property is not really necessary for future expansion, probably the only interest the City would have would be in seeing that the plat provides for road access from Mississippi Drive to the east property line of Lindberg property so that the City could have access to the Wastewater Treatment Plant site in the future from Mississippi Drive. C L1111 EJ league of minnesota cities TAX INCREMENT FINANCING WORKSHOP w tea,,. •�a,y, Tt+esesdey, March 24, 1982 9:00 a.m. — 5:00 p.m. Radisson Plaza 411 Minnesota Street St. Paul. MN (Adjacent to Town Square) SPEAKERS: Mike Auger Department of Energy, Planning and Development Walt Hartman Gary Winter Holmes and Graven With state and federal resources becoming less available, local governments must seek other means of financing community and economic development activities. Tax increment financing is one of the development tools which has been utilized by many Minnesota cities, sometimes in coordination with other funds such as CDBG and UDAG, to achieve a variety of local development objectives. The purpose of this workshop is to provide an overview of tax increment financing for RDC and city staff as well as local elected officials. infor- mation presented will include the "hows and whys" of tax increment financing as they relate to the establishment and administration of tax increment projects and districts. The workshop is sponsored by the League of Minnesota Cities in cooperation with the Department of Energy. Planning and Development under the HUD 107 technical assistance program. There is no registration fee for participants; however, lunch will not be provided. -------------------------------------------------------------------------------- If you plan to attend the workshop, please return this form before March 12 to: Jan Roe, League of Minnesota Cities, 480 Cedar Street, St. Paul, MU 55101. Name: City/Agency: Address: Name: Phone: :-W.10 Iionowir bUildrng, 400 codor ISLr efiL. snon1; pru.d, ,nii,nonw.n 551 01 (M 121 222.2661 VILLIZZ3 �2,0 I 9,q hi -7121, I q'A m Y/,p / I qAm 101 Al --.- u r t vi 11 'ic-T—i-r—z:e --i in DDI ID.4, 2C) ;'.'rznciL Laic,) D-Acralo -,A- 210 ;4,.1-1e - Clcan.- W 211 105 IN coicatod'1 a km JX 7�1C 212u 202 PjEtlo 103 Ifa P Arm '03 C I I a 613.1 t 3 0 " o .0 !Y// 104 Mom ;jo Silver Ci --,,!t L -,,IV -3 205 C-l-'Zo 1.!,.)nticollo mo j` S/'T 2C6 Corinna .19 AA Itucic:urdA, 6.1 VILLIZZ3 �2,0 I 9,q hi -7121, I q'A m Y/,p / I qAm 101 Al --.- u r t vi 11 'ic-T—i-r—z:e --i in X-wr—,nc!alo ' ?fid�1 2C) ;'.'rznciL Laic,) D-Acralo -,A- 210 ;4,.1-1e - Clcan.- W 211 105 IN coicatod'1 a km JX 7�1C 212u Delano h , 103 Ifa ?.171 t 3 0 " o .0 Mom ;jo Silver Ci --,,!t L -,,IV -3 Jl/ly t i side" ida 1.!,.)nticollo mo j` S/'T -A," s .19 Victor Itucic:urdA, .,;-Io 14—ocu:,---fth ';L. Nich*kol VILLIZZ3 �2,0 I 9,q hi -7121, I q'A m Y/,p / I qAm 101 Al --.- u r t vi 11 102. X-wr—,nc!alo ' ?fid�1 Yf,y 103 D-Acralo A S'/�r , .10!, - Clcan.- W 105 IN coicatod'1 a km JX 7�1C -107 Delano h , 103 Ifa .0 Mom -,,IV -3 Jl/ly -155 1.!,.)nticollo mo j` S/'T -A," s -7y `. Itucic:urdA, SZ&A 114 ';L. Nich*kol -r •15 Lauth Haven J.IU Waverly gpm Cm ftl F pm P Ipm -7 7 PM 7,Pm 7PM 7 pm 7' PM *z P—M 7 AM 7 RM 712M 0 OFFICE OF COUNTY ASSESSOR D. L MATTSON WRIGHT COUNTY RUBEN DONK Co.." •0690504 BUrIrALO. MINNESOTA 73313 09"IT Co. A0eE060A TELeN10Ne. 0011-:000 (e.L 1001 March 1, 1982 I To All Tcvo Board and Village Councils: I, Attention: Clerk' Enclosed you will find a proposed listing for the 1982 Boards of Review shoving the day, the date, and the time. We assume that the Board of Review will be held at the same place as it was last year. If the time or the date is a conflict in your district. let us know no later than March 10th which is the last date a change can be made. If we do Dot hear from you, we will go ahead with these dates and send the necessary notices. Yours truly/, .L. Matcson County Assessor Encl. C Council Agenda - 3/8/82 AGENDA SUPPLEMENT 1. Consideration of a variance for a Certificate of occupancy - Monticello Printinq. PURPOSE: Mr. Dave Kranz, owner of Monticello Printing has requested a certificate of occupancy variance for his new building being re- modeled, located directly east of the present fire hall. Mr. Kranz requested the certificate of occupancy variance to enable him to move into his building prior to the completion of all finishing landscaping and hard surfacing of the parking lot. Mr. Kranz has indicated that the building will probably not be ready for occupancy until May 1st, but he is requesting the variance now because hard surfacing of his parking lot cannot be completed before this date. Mr. Kranz has agreed to provide the City of Monticello with a bond or other escrow account for up to one and a quarter (1k) times the amount of the estimated cost of completing the parking lot improve- ments. It is recommended by the city staff that if this variance is approved, July 1, 1982 will be used as the deadline date for completion. Additionally, as part of the rental agreement Mr. Kranz has with the Senior Citizenb Center, a provision called for 60 days notice hefore terminating the agreement which Mr. Kranz provided as of March 1, 1982. POSSIBLE. ACTION: Consideration c.f approving a variance for the certificate of occupancy for Monticello Printing's new building contingent upon proper arrangements being made for providing a surety bond for one and a quarter times the estimated amount of the improvements. Additionally, a date for completion of the parking should be catabliched. - I - Council Agenda - 3/8/82 2. Consideration of Clarifyinq Current Park Dedication Requirement ordinance. PURPOSE: The purpose of this item is intended to clarify the current park dedication ordinance requirement that was amended previously by the Council on March 9, 1981. As you may recall, the Council approved an amendment to the park dedication ordinance requirement which changed some of the wording that specified that an appraisal of the market value of the sub- division shall be provided by the developer for purposes of com- puting the ten percent (10a) park dedication fee if the contribu- tion was to be in cash. The original proposed amendment as rec- ommended by the Planning Commission and the City Staff was that the appraisal of the subdivision property shall be based on market value of the land as though it were already platted. when the Council reviewed this ordinance amendment, the provision regarding the appraisal of the land as though it were already platted was changed to read "the appraisal shall be based on current market value of the raw land". The reason this wording was changed was that it was the concensus of the Council that changes should be =dc in the ordinance recu'_rcment to equalize the values, whether property is actually given or cash is given, but the majority of the Council felt that basing the market value of the subdivision land as though it were already platted, may result in a hardship due to the higher value.. As a result, the ordinance was amended to read "that when an appraisal in required, it should be based on market value of the raw land per acre, and not as though it were already platted into subdivision lots". The market value based on raw land would still result in a substantial increase in the market value over the county asapssorn market value, but would be less than valuing the lots as 'buildable, residential lots. Although I believe the intent of the new wording was meant to have the market value based on raw land versus platted land, the question arises as to what the proper definition of raw land actually is. For example, a 5 acro parcel of land located near the Meadows sub- division without any improvements such as sewer, water and storm sewer, would have a current market value of say $10,000 per acre. This market value could be easily determined either by the actual purchase priee paid by a developer or from an appraisal obtained by any appraiser. The problem comes in because in another 5 acre parcel which is currently unplatted could have newer and water improvements available or possibly even adjacent to part of tho property, thus resulting in a higher market value currently. 2 - Council Agenda - 3/8/82 For example, this 5 acre parcel possibly could sell for $15,000 an acre because of the fact that sewer and water, etc., has al- ready been put into part of the property, thus increasing its market price. In determining the park dedication requirement for each of the above two examples, the first 5 acre parcel would have a value of $50,000 and would require park dedication in cash of $5,000. This appraisal would be based strictly on raw land. The second example, based on the current market value of the land, which has some improvements available and may have been assessed for some improvements, has a total value of $75,000 or 10 per cent Par),. dedication requirement could he $7,500. I believe the original intent of the revised park dedication ordinance was to equalize the ten percent (108) requirement based on market values of raw land, although this was not specifi- cally addressed during the ordinance amendment, it would appear that the value of the sewer and water and storm sewer improvements already assessed or available to a parcel should possibly be ex- cluded when determining current market value. By excluding im- provements from the value of any subdivision property, all property being appraised would then be equally based on current value of raw land only. It in the opinion of the city staff that the intent of the ordinance was to consider all subdivision appraisals on an equal basis and thus all property should be appraised without sower, water and storm sewer and street improvements, if the Council is in agreement with this assumption, possibly the park dedica- tion requirement Ordinance 11-6-1 b should be amended to have the last sentence read as follows: Thin appraisal shall be based on current market value of the raw land, excluding any improve - menta such as sower and water, etc., currently available to the property. If It was the intent of Council at the time the ordinance wan amended to haso the market value on the raw land without consider- ation of platting, but including any improvements if they were available, no action would be required other than indicating in the minutes the actual council policy regarding the definition of raw land. P0SSIBLE ACTION: Conoidoration of clarifying the park dedication requirement ordinance as it relates to market valuo of raw land and to determine the definition of raw land as to whether improve- ments should he included in this definition. If the Council feel$ that the current ordinance relating to park dedication requirements is sufficient and that the current market value should be the basis of the park dedication requirement, irragardlesas of whether improve- mente are currently available, no action would be neconsary. - 3 - l Council Agenda - 3/8/82 3. Considerat',,n of Allocation of Funds Towards Monticello Chamber of Commerce Business S Industrial Development Committee. PURPOSE: To consider a request by the Business 6 Industrial Development Committee of the Chamber of Commerce for $5,000.00 in funding to he allocated to the committee. In 1981, the City Council approved an allocation of $4,000 towards the Chamber of Commerce's Business a Industrial Develop- ment Committee. The specific mission of this committee, as stated in their development plan, is to seek and support indus- trial, commercial, financial, professional and business growth in the Monticello community. In 1981, ;the funding from the City of Monticello was used primarily for advertising purposes. The total 1981 expenditures from the funds appropriated by the City totaled ;,5,273 with the excess 512,073 over the 54,000 appropriation coming from funds unused during 1980. As you will note, the 1980 and 1981 appropriations totalled $9,000 and so far through December of 1981, total city funds expended totalled $8,491 leaving a balance of $509.00. The proposed budget for the Business 6 Industrial Development Committee for 1982 totalled $16,555. The proposed allocation of the $16,555 budget is as follows: - Unused reserve balance $4,845.00 - Chamber of Commerce 6,710.00 - City of Monticello 5,000.00 Total Budget $16,555.00 As you can see by the above proposed budget figures and detailed copies of the. 1932 budget encloned with the agenda, additional funding is being requested from the Chamber of Commerce in the amount of $6,710.00 and from the City of Monticello in the amount of $5,OOn.00. For your information, the City of Monticello budgeted in their. Planning and Development Fund $4,000.00 to support this committee in 1982. This $4,000.00 budget figure was arrived at prior to the Business s Industrial Development Committee completion of their 1982 budget. Either John Bondhus or Bruce Gagnelius of the Business s Industrial Development Committee will be present at the council mooting on Monday night to review and answer any questions in regard to this request. POSSIBLE ACTION, Conaideration of allocation of $5,000 to the Chamber of Commerce Committee on Business s Industrial Development. REPERENCP.Ri 1982 Development Plan with 1981 and 1982 budget comparisons and financial report on funds hold by the City of Monticello. - 4 - MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL i February 22, 1482 - 7;30 P.m. L! Members Present: Arve Grimsmo, Dan Blenigen, Ken Maus, Phil white, Fran Fair. -- Members Absent: None. 1. Consideration of Awarding Contract on Bids for 1500 Gallon Tanker Truck and Truck Chassis for the Fire Department. At the previous council meeting, action on the possible purchase of the truck chassis and 1500 gallon pumper apparatus was tabled to allow for representatives of the companies bidding to be present to answer questions regarding whether or' not they met specifications of the Fire Department. The bide that were re- ceived on February 1, 1482 were as follows: Alternate 01 Company Basic Bid (Side Water Dump) Q Laverne Fire Equip. Inc. $32,473.00 $750.00 General Safety Equip. Co. 36,960.00 590.00 Pierce Manufacturing Co. 45,680.00 980.00 The bide received for the fire truck chassis were as follows: Company Bid Monticello Ford $16,166.71 Gould Brothers 17,730.00 Laverne Fire Equipment, Inc. 18,655.00 Pierce Manufacturing 20,575.00 Although the base bid from Laverne Piro Equipment Company ap- peared to kv the low bidder on the pump apparatus, questions were raised by the fire department members 90 to whether the specifications were mot in regard to the pump capacity. Mr. Todd Rusk of Laverne Piro Equipment Company indicated that their pump would be a 375 gallon per minuto pump and although the specifics - tions required the pump to be 475 gallons per minute capacity, he felt this pump would be capable of providing for 475 GPM'a. In addition, Mr. Rusk noted that their bid did state they would pro- _ vidu a half oval shaped tank whereas the specifications required a T shaped tank because they felt the half oval tank would last, have a lower center of gravity, resulting in logo strong on the tank. • 1 - Council Minutes - 2/22/82 � 1 } Mr. Rusk did indicate that his company would build a T shaped tank at the same rice if the fire y_ p department so desired. The fire department members also noted that the specifications called for the pump bearings to be lubricated on both sides of the pump shaft, which the pump being supplied by Laverne would only have lubricated bearings on one side of the pump. In addition, a concern of the fire department was that with an oval shape tank, the side cabinets to he provided on the truck would not be as deep and useful as with a T shaped design. Based on the facts that the pump being supplied by Laverne Fire Equipment Company did not meet the rating specified in the speci- fications and that the pump bearings would not be lubricated on both ends, the fire department recommended that the pump apparatus be awarded to General Safety Equipment Company in the amount of $36,960.00 plus alternate 41 for a side water dump in the amount of $590.00 plus optional items totalling $890.00 for a grand total base bid of $38,440.00. A motion was made by White, seconded by Fair and unanimously carried to award a contract on the 3500 gallon tanker pumper apparatus to General Safety Equipment in the amount of $38,440.00 which included alternate 01 and additional optional items totalling $890.00 A motion was also made white, seconded by Maus and unanimously carried to award a contract on the truck chassis to the low hiddor, Monticello Ford, in the amount $16,230.71 which included a longer wheel base truck of 120 inches. The awarding of both contracts would he contingent upon approval by the Monticello Township Board as required in the .joint Fire Department Agreement. 2. Consideration of Rozoninq Request and Conditional Use Permit Request - John Bondhus Residence. John Rondhun requosted that the property upon which his residence is located be rezoned from R•1 {Single family residential to R -n (Residential businoss) and requested that a conditional use permit be granted to develop his present hone into an office building. Mr. Bondhus had indicated at a public hearing held by the Planning Commission on February 16th, 1982 that his family is planning on mov- ing into a new home in the near future and he anticipated that his property could be used as a corporate office space for his buoineas. AD a result, Mr. Bondhus requested that his property be rezoned to residential lnisineas to allow for the anticipated use. No objections or comments from the abutting property owners were heard at the public hearing and the Planning Commission recommended that the property be rezoned and that a conditional use permit he granted contingent upon off street parking, etc., being developed as part of the project. The Planning Commission felt that the - 2 - Council Minutes - 2/22/82 present location would he ideally situated for this type of use .'r due to its proximity to the hospital and medical clinic property and also being adjacent to the present Wastewater Treatment Plant. Mr. Bondhus indicated that when his residence is converted to office space, no major changes would be planned in the building and the building would remain a residential looking type office structure. In addition, the Planning Commission discussed with Mr. Bondhus the present driveway problem that had existed in the past with Mr. Bondhus using his access to his home over city property. Mr. Bondhus noted that he certainly would like to continue to have access to his property through the Wastewater Treatment Plant site for using his garage, but he did realize that if the City did close off the access to his property from the east, he would be agreeable and would continue to use Hart Blvd. as his main access to his residence. A motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to rezone the John Bondhus residence and property to residential business from single family residential. A motion was also made by white, seconded by Blonigen and unani- mously carried to approve the issuance of a conditional use per- mit for the purpose of converting his residential home into ad- ditional office space contingent upon his meeting all require- ments of the Monticello ordinances including off street parking, etc., and contingent upon Mr. Bondhua agreeing in writing to terminate the use of access across the city's Wastewater Treat- ment Plant property to his building. (See Ordinance Amendment 2/22/92 #113). 3. Review of Emerqency Services Planninq Expenses - State of Minn- esota. Mr. Ken Parsch, director of Emergency Services for the State of Minnesota, explained to the Council the past history of the du- volopment of Emergency Planning for dealing with nuclear acci- dents in Minnesota. As part of his presentation, Mr. Parach noted that a first year budget for 1981 wan developed by the State which authorized $500,000 levy from Northern States Power Company for the purpose of providing and planning for emergency situations dealing with nuclear power plant accidents. Mr. Parsch noted that the City of Monticello and surrounding areas received $80,000 to $90,000 in funding for such items as sirena and radio communication equipment and training exorciaea. c _3 - Council Minutes - 2/22/B2 The City of Red wing and that surrounding area also received i similar funds for sirens and radio communications, etc. The balance of the funds available were used by the St -,ate Health Department and Department of Emergency Services for providing equipment and man power to develop the planning. Mr. Parsch also noted that approximately $187,000 has been allocated for 1982 for the purpose of maintaining planning and conducting exercises at three plant locations in Minnesota. At the present, the Department of Emergency Services is trying to establish a priority list of all requests by communities hosting power plants for such items as exercise costs including man power cost and additional equipment necessary. Once the total funding requests have been determined, the department will determine which items could possibly be funded through the $187,000 appropriation for conducting exercises. Of concern to the Council was the fact that the City of Monticello does incur expenses related to conducting annual exorcises and questioned Mr. Parsch on whether the City will aver be reimbursed for our expenses. Mr. Parsch noted that even other State agencies such as the highway patrol who participate in exercises have not been reimbursed for their lost time and cost and that these items will be considered in the future if funding is available. No action was taken by the Council other than to review and dia- cues with Mr. Pdrsch the present function of the Department of Emergency Servicoo in nuclear accident planning. 4. Consideration of Approval of Chanqe Orders 423 throuqh 427 with the Paul A. Laurence Company on the. Wastewater Treatment Plant Construction Contract. The following change orders relating to the waatow.itor Treatment Plant construction project were recommended for approvr,l by the Public works Department and consulting engineer. 423 An addition of $550.00 for the purpose of changing 17 door locks from automatic locking to manual lock- ing to hatter facilitate their operations. 424 A deduction of $287.00 for the purpose of converting proposed propane gas heating of the aludge vehicle garage to natural goo. 425 An addition of $1,575.00 for the installation of corner shaped grout in the final clarifier tanks. 426 An additional coat of $2,063.00 for the purposo of modifying the methane fueled engine (Powering the blower to have the duol capability of burning natural r along with methane gao). -a- I Council Minutes - 2/22/82 f 027 An additional cost of $3,255.00 for the renovation i:• of the two existing trickling filter recirculation pumps which were deliberately excluded from the con- tractor's bid per specifications. A motion was made by white, seconded by Fair and unanimously carried to approve change orders 023 through 027 for an addi- tional $7,556.00 to the Paul A. Laurence Company as part of the Wastewater Treatment Plant construction contract. 5. Consideration of Authorizinq City Enqincer to Update the City of Monticello's Naps. Approximately two or three yearsago, the City of Monticello had all of its base maps updated to include all new platted areas and also had its utility maps updated to include the latest improvement projects. Since the last updating of the base maps, subdivisions such as Sandberg Riverside Second Addition,River Terrace Second Addition, Macarlund Plaza, Commercial Court, the Meadows and the Brothers Plata have been approved and are not included in our base maps. The utility maps for storm sewer, sanitary sewer and water system maps have also not been updated since the 1977 Improvement Projects. Improvement Projects completed since the lost updating include the -- 78-1, 79, 80 and 81 Improvement Projects. John Badalich, consulting engineer, has indicated that the estimated coat of updating all utility and plat maps to be approximately $2,790.00. In reviewing the estimated cost and quantities, it was determined that approximately 100 city plat maps would be printed with 3 acts of large utility maps plus one additional large water map plus 25 acts of the reduced size utility maps could be provided at an approximate cost of $2,400.00. It was aluo recommended by the City Staff that in the future an additional engineering charge be auuossod to all subdivision plats and also included in improvement project engineering costs for the purpose of providing money for updating all base maps in the future. In this fashion, funds would be available immediately to authorize the City Engineer to continually update the utility base maps when projects or subdivisions aro completed and approved. A motion was made by Maus, seconded by Pair and unanimously carried to authorize the City Engineer to update the city's baso plat and utility maps at an approximate coot of $2,400.00 and to implement the policy that future subdivision plats and improvements projects beeaaoesad an additional engineering fee to cover the cost of updating all future utility and baso maps. Council Minutes - 2/22/82 r{�r{ [.4 L 6. Approval of Minutes and Bills for the Month of February. A motion was made by Maus, seconded by white and unanimously carried to approve the minutes of the regular meeting held February 8th, 1982 and the bills for the month of Feburary with the notation that Check 415459 to Cates Construction Company for the library project, will be paid as soon as Cates Construction Company removes their equipment from the library site. (See Exhibit 2/22/82 41). 7. Discussion on Monticello Hiah School Trip to Rose'Bowl Parade. Council members discussed the possibility of making a contribution to the local Monticello High School Band to help defray some of the cost associated with sending the band to the Rose Bowl Parade on January 1, 1983. Because of the national exposure that the local hand will provide for the community and the City of Monticello, it was suggested that the City consider expending approximately $1,100 to the Band Booster's Club for the purpose of promoting and advertising the City of Monticello. Although there were concerns that the -mrP nditure, of public funds would be for a few individuals, the majority of the Council felt that the advertising and promotional exposure provided by -- the local high school band is a once in a life time opportunity for a community such as Monticello. As a result, a motion wan made by Fair, seconded by white to authorize an expenditure of $1,100.00 to the Monticello High School band for the purpose of attending the Rose Bowl Parade in Pasadena on January 1, 1983 for the purpose of promoting and advertising the community of Monticello. voting in favor was Fair, white, Grimsmo and Maus. opposed: Blonigen. 6. Consideration of Settina Date for Interviewinq for the Position of City Administrator. Council members discussed the recent advertising for the position of City Administrator and noted that applications will be taken until the end of February, 1982. Applications will be reviewed by the City Council and a special meeting was scheduled for March 17, 1982 at 6:30 P.M. for the purpose of interviewing 3 to 4 applicants for the position. 9. Consideration of Authorizinq Expenditurra - Library Construction Project. The Library Board Chairman, Loren Klein, socked authorization from the City Council for approval of the following expenditures relating to construction of the now library. - 6 - Council Minutes - 2/22/82 l={{ 1. Draperies for $6,133.00. v 2. Additional furniture for $5,375.10. 3. Kitchen appliances (A deduct from original contract for $1,224.00) 4. Landscaping for $2,615.00. 5. Lighting for parking lot area for $4,520.00. 6. Additional shelving for $13,178.49. 7. Tables and chairs for the community room for $1,350.00. The total of these items is $34,395.59. Mr. Klein noted that the above items included in the original budget have been negotiated with suppliers and requested council approval to expend up to these amounts for the items listed. In addition, Mr. Klein noted that $20,000.00 is still payable to Cates Construc- tion Company on the original contract amount which would complete the project per contract. It was also noted that an additional ( $9,344.56, at the present time, would be available out of the origi- nal budgeted Stems to complete ouch items as the sprinkler system, —. etc., and these funds, if needed, will be requested from the Council at a later date. A motion was made by Maue, seconded by White and unanimously carried to authorize the Library Board to expend $34,395.59 for the above items listed plus an additional $20,000.00 as final paymant once a final punch list has been completed by the contractor on the new library. Meeting Adjourned. Rick W0lfato1 or Acting Administrator - 7 - C