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City Council Agenda Packet 04-26-1982AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL April 26, 1982 - 7:30 P.M. Mayor: Arve Grimsmo. Council Members: Dan Blonigen, Fran Fair, Ken Maus, Philip White. Meeting to be taped. Citizens Comments. K. Public Hearing - Consideration of a Variance - Roaewood Cor- poration. 1 V2. Consideration of Continuing or Eliminating the Dutch Elm Disease Program for 1982. ./S. Consideration of Ordinance Amendments. L.A. Consideration of Awarding Contract on Maintenance Building Polo Shad. LIS. Consideration of Approval of Change Order #32 With the Paul A. Laurence Company on the Wastewater Treatment Plant Construction Contract. ✓6. Approval of the Minutes of the Regular Meeting hold on April 12, 1982. ✓7. Approval of the Dille for the Month of April, 1982. 6. Unfinished Business. 9. Now Business. COUNCIL UPDATE April 26, 1982 REMINDER - ANNUAL LEAGUE CONFERENCE Previously, I indicated in the March 22, 1982 Council Update that the 68th annual League of Minnesota Cities Conference will be held this year at Rochester, Minnesota, June 15th through the 18th, 1982. Arve has indicated that he will be planning on attending this conference and should any other council member wish to attend, please let me know as soon as possible so that proper lodging arrangements, etc. can be made. REMINDER OF ASSESSMENT HEARING ON MONDAY, Mav 3rd, 1982. I would like to just remind the council members that the annual assess- ment hearing will be held on Monday, May 3rd, 1982 beginning at 7:00 for the purpose of reviewing with citizens any concerns they have over their assessed values for taxes collectible in 1983. Mr. Orlan Kriatlow, and possibly Bernie Mattson of the Wright County Assessor's office will be at the meeting to provide information on how valuations have been established. I did request and receive a copy of all new assessed values for 1983 for all pro;)erty located in Monticello. If any council member would like to review or look up some parcels to see what kind of percentage increases have been proposed for 1983, the computer print out is available at City Hall. By the end the month, I hope to eompilo a list of commercial and resi- dential property for you showing the current valuation for taxes collectible in 1982 and the proposed valuations for taxes collectible in 1983. 71iis should provide you with a sampling of the percentage increases that will occur for 1983. SE141OR CITIZEN'S CENTER GRANT APPLICATION Senior Citizen's Center Director, Karen Hanson, recently indicated that the McKnight Foundation is accepting applications for grant money which can be used by local Senior Citizen'a Centers for the purpose of remodeling or expansion. The dead line for applications is May 1st, 1982 and Karen indicated that she will be applying for $2500.00 which could be used by the Senior Citizon'a Cantor to ro- modol thu present portion of the Senior Citizen's Center building that was formerly occupied by Monticello Printing. Karen indicated that if a grant is approved and offered to the Senior Citizen's Cantor, the Senior Citizen's Center would have to provide matching funds which Karen indicated they would have avail- able . - 1 - Council Update April 26, 1982 Page N2 Also, as part of the grant application, the City of Monticello will have to d}sapprove or give its blessing to the Senior Citizen's Center group applying for the funds. Since there will be no cost to the City should a grant be offered, I have already indicated to Karen that I could see no problem with the Center applying for these grant funds up to $2500.00. Should any council member feel there is a problem with the Senior Citizen's Center applying for these funds, please let me know. Council Agenda - 4/26/82 AGENDA SUPPLEME14T 1. Public Hearing - Consideration of a Variance - Rosewood Cor- poration. Mr. Howard Rekstad of the Rosewood Corporation has appealed the decision of the Planning Commission of April 13th, 1982 at which time they denied the request for the variance on the size of a temporary sign to be located on the freeway, just west of the Monticello Mall, advertising the vacant lot to the west of the Mall for sale. Tie Cullowiny information is taken from the supplement sent to the Planning Commission regarding the subject of the con- sideration of the variance for the Rosewood Corporation: The Rosewood Corporation recently sold the mall portion of their property along I-94 to another company. In the sale of the property, the vacant land to the west of the existing mall was retained for further development or resale. At this time, the Rosewood Corporation has opted to sell that vacant land west of the mall building and has asked for a variance to be able to put two (2) signs which ex- ceed the size requirement for "For Sale" signs onto that property. Monticello ordinances allow signs of only twenty (20) square Coot to be placed in a situation such an this in that particular zoning district of B-3. However, the Rosewood Corporation feels that because that property lion adjacent to the highway and that traffic moves past more rapidly than it does along other lots for sale within the community, they should have a larger "For Sale" sign to advertise that property. Thoy are proposing two (2) signs of 8 foot by 12 foot. A copy of a photograph submitted with the application for those signs has boon included in this supplement. Mr. Roketad appealed the variance request denial by the Plan- ning Commioaion for the following reasons. 1. Thoro are special provisions for signs within 600 foot of the freeway (The signs will not bo facing the City but will be directly along the freeway). For the sake of safety, it seems that a small sign would cause a perspective inquirer to stop abruptly to socure the tolophono number off the sign. (Soo onclosod copy of Mr. Roketad's latter). C�>D Council Agenda - 4/26/82 2. Consideration of Continuing or Eliminating the Dutch Elm Disease Program for 1982. PURPOSE: The purpose of this item is to consider whether the City of Monticello should continue to maintain and administer a Dutch Elm Disease Program in accordance with State guidelines or possibly modify the city's participation or completely drop out of any Dutch Elm Disease Control Program. Should the City continue with some type of Dutch Elm Disease Program, rates will have to be established for tree removal and tree replacement cost should the City participate. As you are awaro, State funding of the Dutch Elm Disease (DED) Program has ceased for 1982. Since 1974 when the City of Monti- cello started enforcing removal of diseased trees under the State program, normal State funding has been in the range of 508. For 1981, the State of Minnesota had notified us that a number of cuts in funding would occur and as a result, the City of Monti- cello has not received any reimbursement for 1981 as of this date. The latest correspondence from the State indicates that the City of Monticello will receive approximately $1,075.00 or only 10% funding for 1981 versus the 20% anticipated. As a re- sult, the City has already primarily run the 1981 program with its own funds as 900 of the cost has been absorbed locally. erief.ly, to summarize 1981, the City expended approximately $10,000 for salaries, benefits, contracted services, supplies, repairs, etc. and received approximately $7,000.00 from charges to residents for tree removals, anticipated State aid, CETA reimbursements for summer help, and interest earnings on surplus cash. The not result was a $3,000.00 cost to the city in 1982. If the State aid for 1981 is never received, our cost would be approximately $4,000.00 to run the program during 1981. Enclosed, with the agenda supplement you will find a brief summary of the Dutch Elm Disease Program for the years 1974 through 1981 which provides a summary of the cost of running the program for the last seven years. This report was prepared by Public works Director, John Simola and Roger Mack. As you will note, the City tagged 82 trees in 1981 and removed 14 of those trace with city crows. 71ie current city costs for removing the actual 14 trees amounted to over $400.00 per tree. when the rates were act for 1981, the estimated cost was $400.00 which is close to the actual cost. Of this $400.00 per tree, we anticipated that 20% or $80.00 would be paid by the State with the City picking up half of the cost or $200.00, leaving $120.00 to be borne by the property owner. Becauso of the State cut lack for 1981, the City will probably actually pick up approximately $240.00 of the coat. • 2 - Council Agenda - 4/26/ 82 Basically, last year the City of Monticello charged $120.00 to remove a tree from private property and also $120.00 to remove a tree from the boulevard. For replacement trees, the City allowed the property owner either to plant his own tree or to have the tree planted for him allowing up to $20.00 for a replacement tree. As you will note by the recommendations made by John Simola, John recommends that Monticello continue to maintain or admin- ister a Dutch Elm disease program in accordance with State guidelines, except that the program be modified to include out- side contracting for private trees with the City continuing to remove boulevard trees at 50% of the actual cost incurred by the City. Although no dollar figure was recommended, Mr. Simola also recommended that the City continue sharing cost or some type of involvement in a tree planting program. While this item was being prepared for the council agenda, I have been discussing this matter with Tom Eidem, who will also have his recommendations on what the City of Monticello might want to consider as far as the tree program goes for 1982. Mr. Eidem's recommendations will be either enclosed with the agenda package or will be delivered separately. CPOSSIBLE ACTION: Consideration of whether to continue the Dutch Elm disease program under State regulations and if so, deter- mining methods for removing trees and setting of rates for 1982 for tree removal and tree replacements, if any. REFERENCES: Dutch Elm Disease Program summary by John Simola and roccammondations from City Administrator, Tom Eidem. - 3 - Council Agenda - 4/26/82 3. Consideration of Ordinance Amendments. At the February 16th, 1982 Planning Commission meeting, two ordinance amendments were brought under consideration for changes. It was decided at that meeting to hold a public hearing at which time consideration would be given to amending two ordinances. Ordinance Section 10-3-2- (F)-(2) is an existing ordinance which tends to be rather lengthy and wordy and leaves room for confusion. Therefore, it was decided that maybe new words could be given to that ordinance and yet keep the same meaning but make the ordinance more easily understood. As a result, the following ordinance amendment was proposed: No fence, structure, planting, trees or shrubs shall be permitted within the visibility area of any corner formed by property lines intersecting with a railway right-of-way. (The visibility area referred to above shall be in the form of a triangle with two sides formed by the property lines mentioned and the third side formed by a straight line connecting the two (2) twenty- five (25) foot points on both sides of the corner. EXCEPTIONS: 1. Chain link fences with openings of one and five-eighta (1 5/8) inches to two (2) inches and not exceeding a maximum of forty-eight (48) inches in height may be allowed anywhere within the visibility area. 2. Except as provided in Section 10-3-2-(F) (2), fences, plantings, trees or shrubs not over three foot in height may be permitted if not prohibited by other areas of the ordinances. 3. Except as provided in Section 10-32-(F) (2), fences may be erected on any part of a lot when they arc to be located behind the front line of the principal building on that lot. 4. Fences over 6 foot in height shall be treated as structures and will require appropriate permits as required. The next ordinance which was considered wan Ordinance Section 30-3-2 (N) where two now items were proposed for changoss - 4 - Council Agenda - 4/26/82 5. Propane tanks, fuel oil tanks, and other similar fuel storage tanks which do not exceed 1,000 gallons in capacity and shall not be located with- in five (5) feet of any property line. 6. wood piles in which wood is stored for fuel pro- vided that not more than 10 cords shall be stored on any property. NOTE: A cord shall he 4' X 4' X 8'. All wood piles shall be five (5) feet or more from rear and side yard property lines and shall be stored behind the appropriate set back line in front yards. These two items were taken into consideration for the following reasons. N5 was to regulate the size of fuel storage tanks to 1,000 gallons in capacity and to make sure that they were not closer than (5) five feet to any person's property line where there was no other regulation keeping that from happening. 06 was considered because of the numerous amounts of wood piles which seem to have sprung up since the energy crunch has started in the recent past years. This regulation was recommended to onntrol the size of wood piles and also to keep them from be- coming too close to someone else's property especially where the neighbor's buildings maybe very close to the property line. The Planning Commission felt that a wood pilo should not be too cl000. Both of these ordinance amendments were recommended by the Planning Commission for consideration for adoption by the Council. - 5 - Council Agenda - 4/26/82 4. Consideration of Awardinq Contract on Maintenance Buildinq Pole Shed. PURPOSE: Bids will be received and opened at 2:00 P.M. on Mon- day, April 26th for the construction of a 2800 square foot pole type building to be located on the maintenance building property. As you may recall, the 1982 budget included $26,750.00 for the purpose of building this new pole shed, but approximately $5,000.00 of this amount has already been allocated towards the recent pur- chase of a snowblower. John Simola, Public works Director, has sent out plans and specifications for the proposed pole shed and asked for bids on the basic structure with alternates for insula- ting part of the building and alternates for concrete floor in part of the building. John Simola will be reviewing the bids on Monday afternoon and should have a recommendation ready for the Council at Monday night's meeting. POSSIBLE ACTION: Consideration of awarding contract for the con- etruction of a pole tyre maintenance VxH (ding. - 6 - Council Agenda - 4/26/82 5. Consideration of Approval of Change Order #32 With the Paul A. Laurence Companv on the Wastewater Treatment Plant Construction Contract. PURPOSE: To consider Change Order 032 with the Paul A. Laurence Company for an additional amount totalling $932.06 for the follow- ing : #32 - A modification to clarify the specifications regarding lubrication of the pump seals for various sludge and scum pumps. The modification shall provide for the pumps to have non -potable water lubrication in lieu of self lubrication. This modification will insure compatibility with the equipment supplied. POSSIBLE ACTION: Consideration of approving Change Order #32 with the Paul A. Laurence Company for an additional amount totalling $932.00. REFERENCES: Copies of related materials relative to the change order. 7 Rosewood Corporation Real Estate Development, Investment Building, Property Management, and Warehousing Services April 14, 1982 Mr. Loren D. Klein Zoning Administrator City of Monticello Route 4, Box 83-A Monticello, MN 55362 Dear Mr. Klein: I am hereby requesting the opportunity to appeal the decision of the Planning Commission on April 13, 1982 at which time they denied the request for variance on the size of a temporary sign to be located on the freeway, just west of the Monticello Mall. I am making this appeal in light of the following: 1) There are special provisions for signs within 800 feet of the freeway (the signs will not be facing the City but will be directly along the freeway); and 2) for the sake of safety, it seems that a small sign would cause the prospective inquirer to stop abruptly to secure the telephone number off the sign. I look forward to meeting with the City Council on April 26, 1982 to address this appeal and this request. Cordially, 1-4-1 Iloward L. Rokstad Vice President 2432 Prior Avenue North, P.O. Box 8207, Roseville, MN 55113. (917) BJB-BO50 TWX: 9105701728 7 DUTCH ELM DISEASE PROGRAM AA you know, State 6unding o6 the DED prto9A4m has ceased. Monti.eetto 6.iAet atanted in the DED pAogw- in 1914 and a.i.nce that time 623 dia- eaaed tAeea have been Aemoved 64am out contwt area. The eat.imated tAeea nema,i.n.i.ng ane 2,311. Loaaea in Monticetto have Aanged dnom 4.38 to a tow 2.3$. Enclosed i.6 a 94aphic ittuatnation 06 pooject.i.ona 06 toaaee with and without cont-inuation 06 the W94am. Theae pao- jeetion6 ane based upon Montieetto'a oum hiAtony and the State'a in6oAmation on otheA communities that have Utted the.iA paogAama. CuAAent prtojectiona .indicate a toaa 06 675 taeea oveA the next ten (101 years with the DED pw_gAam. Without the DED pwgaam we eoutd tone 1,575 tAeea in the next 6.ive (5) yeau . This is a toaa di66eAentiat o6 900 tAe". Chtiz Kau6.4etd, 6Aom the Sluide TAee PAogAam, wi,tt be at the councit meeting to an6weA question xega4ding paojecti.ona with and without DED ptogAama. I Aequeat that each membeA o6 the eouwit atop by EttiAon Pank and .im 9ine the park with 33 tAeea miA.6 ng and only amatt aapUnga to take theiA ptace. The 6ottowing .i4 an ovenatt aumnany o6 the coats od Aunni.ng the pnognam the tact aeven 11) yeane. DED PROGRAM 1974 T" 1981 OpeAating expenaea - tabor, 6uet, Aep" $ 92,479 MajoA equipment puAchasea 52 092 $143`, 571 Lees 6eea, g Aanta, CETA Aeimbunaement 69 116 Sub -total 37`335 Lea4 cuAAent aaaeta 23 907 Totat coat to City o6 Monticetto 3 3T;33B • MajoA aeaeta Cunnent Vatue 1975 WhiapeA chippeA $ 5,000 1975 Int. dump tAuck with plow 6,500 1971 Int. Hough toadeA Ili ante pucel 7,000 1980 Lafont aptitteA 3, 270 1980 Mon Ba.ak debankeA 7 545 Sub-totat 37D'` ,- Leas k Acma.ining vatue apti,ttt'A 8 debaAkeA payment to State 06 MN. 5 408 Totat aeaet:aT Ml Current coats pen tree can be 6.igured in a6 many uaya as 1 there ane teavu on a ttee. For purpoaea o6 a•impti.city I o66eA J the 6ottowing method. 1981 Trees tagged 82 Tneea removed by City 14 (10 p%ivate, 1 city, 3 boutevaAd) Fi.%ewood ptioceaaed 10 cords Totat man houAA 8544 house (4434 bummer hetp, 411 city) DiAect city eoata inetuding tabor and equipment opena.ting and maintenance and ownership coats. (Except no ownership coat on much aqui toadeA) . Adminiatrtation 182 trees) $ 13.72 peA tree Sanitation (14 tAee6) 249.64 per tAee Utiti.zation ( 14 trees - teas 10 condo 0 $80/cord) 156.35 peA tree CuNeent City coat $419.71 pen. tree 16 the cwvicen.t aummeA youth paogAam ivere hatted ouA coats would incAease to $526.92 peA tree. The 60ttouung ane the recormmendati.ona o6 myaet6 and the pante aupeAintendent. 1 . That Mon.ticetto continue to maintain and admini6teA a Dutch etm diseaae program in accordance with State guidetine.a. 2. That we modi6y our pro ram to include outaide contAacting 6or att trees except those on city ptoperty. 3. That we 066eA the homeowner Aemovat o6 thobe treeb on boutevand at 506 06 coat either by city mews or outside contracting, whi.cheveA ca cheapen. 4. That we aubaidize the homeownen'6 coat by a amatt per- centage or by 066e&i.ng debarking aervicea on a Limited acate. 5. That we eneouAage tree planting by ahar.ing coats and/oA city invotvement in a comptehenaive tAee ptanting program. Certainty, the etm tAeea in 14onticetto aAe worth more than a dottaA oA two pen year that each residence woutd have to pay to Peep a DED ptogAam operating in the Jo n SimoCa Pubtic WoAkb Director JS/tg 7s 76 77 78 79 80 8/ 8afoe 3 8Y 8s 86 87 88 89 90 91 9a 93 ar _rojeGtioAs tgkeit f'.•om- ° INN.E50'tA T:e E LINE 300 .-M ._ DED_ Community Expe)-%eAces �t/o.. S a9 oo 10 -. �y WA --D Sf:eJVS d. 00 • �O h - - :t_ � as oo /F 00� /7 00- - X13 r---- -- - - - — --- - - /yvo:C — _` . ... -� _♦ -/310 (7` _.// .__--' --_ _, . _ _-, o _ _-.. _ �� _ •° c ; /010 8 efoo 100 700 600 3,` -- - /oa`A''' wsF�{ � v�o Confre / 3 00 7s 76 77 78 79 80 8/ 8afoe 3 8Y 8s 86 87 88 89 90 91 9a 93 ar Council Agenda - 4/26/82 ADDENDUM TO AGENDA PACKET Issue: WHETHER OR NOT TO CONTINUE SHADE TREE PROGRAM. Sub Issue: IF CITY CONTINUES, HOW? ALTERNATIVES: 1. DISCONTINUE PROGRAM COMPLETELY - Figures indicate severe increased loss of shade trees. We also would likely have to reimburse the State for equipment previously purchased. Recommend against. 2. CONTINUE ENFORCEMENT, NO PARTICIPATION BY CITY - Here we provide inspection and notification. Remove trees only after property owner neglects it, and bill for full cost. Virtually no expense to city, but may cost us dearly in P.R. This program simply becomes another government man- date without assistance. Further, if property owners fail to comply with removal, the City could become a full time tree contractor. Recommend against. 3. CITY PSSUM.E FILL RESPONSIBILITY - The City takes full con- trol of all trees. Raise revenue solely by levy no ad- ditional charges. The tree program takes on an appearance of a public service, not unlike fire and police. Again, we arc forced with becoming full time tree contractors, or we may contract out, thus raising costs. I do not think we ought, at this time, look at• expansion of this program. Recommend against. 4. CITY ASSUMES SOME RESPONSIBILITY FOR SOME TREES - Separate sheet is attached and involves some city costs, but more accurately reflects actual costo. Logistically, is workable but will require coordination of effort. City has substantial surplus of funds and can easily accommodate this program, at least for one year. Using this system, we can determine the coat effectiveness and can reevaluate the program in the fall. Recommend for. Tom Eidem. I C Council Agenda - 4/26/82 Shade Tree Program - From Tam Eidem„ 1"' Allow inspection for five (5) days. All notices sent to property owners on 5th day. Date of last day of main inspection must be stipulated. For boulevard and public, two weeks prior to that date, letters of invitation to bid will be sent out to a number of contractors. The letter will include: - Date and time of tour of trees. - That bids will be received later that same day. - That bids should reflect a cost per tree (For our billing purposes), but job will be awarded on total cost. - That there is a plus/minus factor of 15%. - That work must be completed within 20 days. - That bidder must have bid bond for 54 of total project. - Successful bidder will supply certificate of insurance and performance bond. Prior to bidder's tour, City staff will review same trees and prepArn a bid for us r.o use as comparison. Trees bid 21)0. rhenngr by us will be deleted from contract and removed by us. Notice to property owners will stipulate the following: (They will bo mailed on the 5th day). - Order 0 - Data of required removal. - Hid coat. - That the City will pay 1/2 of cost up to, but not ox- cooding $120.00. - Owners cost. - A statement that if they can remove cheaper or by them- selvoo, we encourage it. After initial inspection and contract award, additional trees identified will bo computed by tho City, plus two other invited bids can be done in the name fashion. Private Trees - Mandato removal - 100% by property owner. We may (ought to) choose to haul away private trees if properly cut and placed for easy loading. If proporty owner doesn't romovo, than City will, oither by oelf or by contractor, and full coot will be charged. - 1 - Council Agenda - 4/26/82 Shade Tree Program - Tom Eidem. Reforestation Public - We do. Private - owner does. Boulevard - City will pay 1/2 up to, but not exceed- ing $25.00 for a new tree. Method - City will supply to a nursery the names of property owners eligible for tree purchases. Owner will be notified of the nursery where trees may be select- ed and of our terms. Nursery will charge private owners for trees less 1/2 or $25.00 (whichever is less). On a single itemized statement, nursery will bill City for balance on those trees purchased. - 2 - ORR-XHELEN- MAYERON b ASSOCIATES. INC. CoratWng Enphoem Division o/ Kldds Comultanta, Inc. Lend .cunq ws Date 2t.1je7 To PAvL A. LMfAENGE 11`i _ Job WASTE`la)ATEA—Tat PITMENT �LANT p. �. fox 12G.'7 L�PC�R14elnu. & Aip;?�uf\Tmacr WORk loo�o NI�MWAH ss Wim-► EPA 'alar,\- Nei, C.270AS,5` 3 M1r�w►Ewt�c�ut MN s9'44-Q__LpcubnM6trr«f1= Ann: �h C��T1Qat)� F=Ft Enpinw—GEIZA-&-, S� Gentlemen: We are "Ming You Msodred,ice S.Perately . Br n —dw following Isms: O Shop Dnwinpr O specilbtiors A Clterpp Order O Inspection Report O Prins O Rel. Reports O Contracts O Memorandum NO. SHOP DRAWING PRINTS NUMBER DESCRIPTION C� G�\(eltlPrr _ �rPt J A�' CMAI\14 E l_l A�E'si � s Thaw an transmitted as checked: O No E:caption Taken O Note M4rtlrpp O For Vora Use O =cted O Comments Attached O As Reauened O Revise and Rousbmlt O Review and Comment 1% For Sipsatues Rem,k,: ?a—as%e EX&-iT A tiy C(,1 rM�-1PA, Ata% SE9dt, ALI x(�1 COP IE. T►) R\c r WOLF'1ZC f jTQ AT T)t E CITV OF MONTIPFI I.n CC: D W-& Kre.,W 6. U!tiM FTSE Or sr.' 019ICM/l1/4AAELR00 A AWCIATI% OIC. JOHN S1Mtbt..!\- C_IN nr Moult _ Rsx �i�t_� r reit C- TV rz M-Wn Br i JCt%K 'BMaAULn,' O44M 2021 too NenrWn Av~ e slat. 239 mom 55013 a 6121331- SM 3M CONTRACT CHANGE ORDER ea loonim "!Brag ORR-SCHEum MAYERON i ASSOC ATEs. INC. are.oh OW .001 coavAl. Ta. WC M, W, .!ostia. art Witt to wn..aaro,u, low IW'3*1e 2314M?—. ea+a Contractor Paul A. Laurence Co, Merge order No. 32 Address P.O. Box 1267, 10000 Hiahwav 55 West Field Nadif. No. 88 Minneapolis, MN 55440 project No. n6R-2749_ oT Job Location Monticello. Minnesota EPA treat No.27c_ a85Ssn3 In accordance with the teras of Your contract doted November 20 19 80 with city of Monticello owner for WWTP Upgrading 6 Appurtenant Work you are hereby reQuostod to comply with the foifowfng changes froom the contract plana and apocifieations: Description and Justification: - sister to Field Rodif /.R 9 (AItachad) The R.A.S. pumps shall be provided with non-potahlo waror lnhrir•nrinr, in lieu of self lubrication as per 1514E_02. This will insti romoa ihi1jt with the equipment supplied. DreaAdown of Costa this Change Order; Labor ( ulparnt i�iateriall Rofit {, Overhead Tote) Add Total Deduct J $150.00 $660.75 5121.00 $932.00 count of original Contracth $4,704,000.00 Tofai Contract Contract Thru C.O. 1 31 Total Addlt ion Total Deduc, 11rT, ura C.a. R32 7 eaoo nn $4,781,593.07 Original Contingenctu (31) 6141,200.00 31 salt Ramli nip Cont. Thr, C.o. / wad This C.O. Deduct This C.O. ( con+ingenNea $64,538.93 $932.00 $63,606.93 n+oro wilt be on e+Aension of 0 400 for completion. The dole of the compia+ron of Contract was October 28, 19 82 and now alit be October 28 1982 Ac Oapfed by Date Stoned tdMr told /� Jj /� �� A � � y2�' �t O pec yehfinended OY ---`�► Y7 tid•'w'�z�Y� Dote ilaned 4JZI/,7Z .. (ngineer Approved by 5*+0 Stoned Owner ' Paul A. Laurence Company GENERAL CONTRACTORS P.O. 80. 1267 10.000 Hip h..sy 55 West Minneapolis. MN 55440 Telephone 612/546.6911 TLX 290730 April 19, 1982 Orr-Schelen-Mayo on b Assoc.,Inc. 2021 East Hennepin Ave., Suite 238 Mpla., Mui 55413 Attn: tor. Gerald Corrick Ite: Wastewater Treatmes t Upgrading and Appurtenant work, Monticello, M7 EPA Project No. C270855-03 change Crder Request No. 35 Gentlaren: Per Field Modification No. 88 dated March 22, 1982 in which seal water was added to several purt67s, we sutmit the following price: Material .......................$660.75 labor..........................$150.00 Overhead 6 Profit 158..........$121.00 7VM AM $932.00 Please issue a change order for this work at your earliest convenience. Yours truly, PAUL A. IAUU2= aMPANY Pete Backlin PB:lf cc: Palco-Monticello,M RECEIVED ORR•SCHELEN•MAIERJN t ASS= r-OMAL 0 „97Y Yd/ APR 30 1982 J Subsidiary o1 S. J. Grove • sons Company I Paul A. Laurence Company 4 an equal apperlunlly McWayer ,,,j! ,�. QRR•SCNEIEN•MAYERONbtASSOCIATES. INC. Division of Kidde Consultants, Inc. i Consulting Engineers - Land Surveyors March 22, 1982 Paul A. Laurence Co. P.q. Boz 1267 10000 Highway 55 West Minneapolis, Minnesota 55440 Attn: Mr. Peter Sacklin Re: Monticello Waste Water Treatment Plant Upgrading a Appurtenant Work EPA Project No. C270855-03 Field Modification 4$8 Gentlemen: This field modification has been developed in an effort to clarify the specification regarding the lubrication of the pump seals for various sludge and scum pumps in Section 1514B and 1539. Section 15148.03 and .06 specify *stuffing box... to accommodate a non -potable -flush" and a 'one -inch drain connection'. Section, ----- 15148-05 specifies 'complete water seal piping and fittings*. Section 1514B.01 states that 'These pumps shall be complete with all piping and special fittings necessary for a complete installation'. Therefore we require non -potable water for the pump seals of Mechanical Unit No's. 46, 47, 48, 49, 50, 61, 62, 72 and 73. The 'complete installation' shall Include all piping and special fittings including a strainer and needle valve be provided on the non -potable line to each pump for controlling the water flow to the stuffing box. Section 1539.11 specifies a stuffing box for water or grease lubrication for Mechanical Unit Nola. 66 and 67. You may provide either at your option. if grease is chosen, then spring loaded grease cups must be provided as indicated on the shop drawings. .. .. .. 1.-- . r 2021 East ldonncpin : ,....uo • 5u�is ?38 Abnneapo �s; Mun,csola X5413 6121331.8660 TELEX:29.0P48 i4 Page Two ' Paul A. Laurence Co. March 22, 1962 Section 15148.02 specifies self -lubrication for the R.A.S. pumps, Mechanical Units No's. 40, 41, 42, 43, 44, and 45. we have decided that these units should have a non -potable water supply for proper lubrication of the seals. Please submit a change .order -request for providing the water lines, valves and fittings necess`a"ry fora complete'-instaliation'to"the-'R.A.S. pumps. if you have any questions concerning the above, please call. Sincerely, ORR-SCRELEN-MAYERON i ASSOCIATES, INC. Q 4P,Charles A. LP.E. Project Engineer j CAL:min cc: Mr. John Simola, City Mr. Jim Miller, City Mr. Jerry Corrick, OSM Mr. John Sadalich, OSM _Mr. Dick Reeling, oSM Pield office -�- - - -- n MINUTES REGULAR MEETING - 1-1014TICELLO CITY COUNCIL April 12, 1982 - 7:30 P.M. Members Present: Ken Maus, Fran Fair, Dan Blonigen. Members Absent: Phil White, Arve Grimsmo. 1. Consideration of Appointinq New City Administrator as Official Monticello Deputy Reqistrar. As part of the agreement for the City of Monticello receiving a deputy registrar office in 1978, the State of Minnesota, Department of Public Safety, required that the Wright County Auditor appoint an official in each community receiving a deputy registrar office to be the responsible authority. Mr. Dave Douglas, the Wright County Auditor, established a policy that the city clerks in the City of Monticello, Annan- dale and Delano would be declared the official deputy regis- trar. As a result of this action, the former City Administrator was previously, officially the deputy registrar for the City of Monticello although this person was not actually involved in the day to day operations. Since the City of Monticello has '— officially appointed Mr. Tom Eidem as the now City Administra- tor effective April 19th, 1982, the Wright County Auditor's office requested that the City officially appoint Mr. Eidem to the position of deputy registrar. A motion was made by Fair, seconded by Maus and unanimously carried to officially appoint and recommend that Mr. Tom Eidem be the official deputy registrar for the City of Monti - collo. 2. Consideration of Approval of Chanqu Orders 028, 029, 030 and 031 with the Paul A. Laurence Company on the wastewater Treat- mont Plant Construction Contract. Mr. John Badalich of Orr-Schelan-Mayoron 6 Anaociatos, Con- oulting Engineora, reviewed with the Council the Change Orders 028 through 031 with the Paul A. Laurance Company for an ad- ditional amount totalling $1588.00 for the following: 1120 - Changing the type of surge tank control valva and addition of insulation for the hot water storago tank, a deduct of $400.00. Council Minutes - 4/12/82 i 029 - Deletion of the methane gas line from the Digester T Building to the Control Building to allow for future use of natural gas for fueling the burners in the laboratory, deduct of $360.00. 030 - Replacement of the existing sump pump in the dry well because of inadequacy of the pump to handle the required loads, addition of $985.00. 031 - The addition of a chlorine emergency repair kit in order to minimize health hazards in case of chlorine accidents, addition of $1,363.00. A motion was made by Maus, seconded by Fair and unanimously carried to approve change orders #28 through 031 for a total additional amount of $1588.00 as indicated above. 3. Consideration of Authorizinq Administrative Assistant to Attend Seminar on Accountability for BPA Funds. Previously, the City Council authorized the former City Adminis- trator, Gary wicber, to attend a seminar on the accountability of EPA funds contingent anon EPA and PCA approval. A brant amendment request has been reviewed by the PCA and they have J indicated that they would approve the registration fee of $450 J but the remaining cost would have to be absorbed by the city of Monticello, such as travel expenses, etc. The reason for only approving the registration fee was because the City previously had authorized Jerry Corrick with OSM to attend the course along with a cut back in funding for the PCA. The PCA does feel that it is a very worthwhile course and would recommend sending a city official to attend this seminar. The City of Monticello is currently awaiting approval on the grant amendment from the EPA which originally misplaced the request in their office. Mr. Corrick of OSM indicated that there should not be any problem with this amendment request. The seminar on accountability for EPA funds will be held in a number of cities in the coming months and if approval is not obtained from the EPA in the near future, the first choice of dates, May 20th and 21st, in Kansas City could be changed to later in the summer at another location. A motion was made by Fair, seconded by Maus and unanimously carried to authorize the administrative assistant, Rick wolfstallor, to attend the seminar on accountability for EPA funds contingent upon final approval on the registration foe by the CPA. J - 2 - Council Minutes - 4/12/02 1( Z 'i V 4. Review of the Monticello Youth Hockey Association on updating. the 4th Street Park warming House. At the last Council meeting, representatives from the Monticello Youth Hockey Association requested approval from the City to allow them to locate a storage building near their hockey rink in the 4th St. Park. The original intent of the storage build- ing was to be able to store their small garden tractor and sweeper along with miscellaneous items near the hockey rink. The Hockey Association after reviewing possible alternatives, suggested to the City Council that possibly an addition could be added to the warming house to match the present construction that would provide for a storage facility for their needs and also provide for rest roan facilities which are not now avail- able. it was noted by the group that problems are occurring with the large amount of youths using the huckey rink and general skating area with no bathroom facilities in the park. During the discussion by the Council, the possibility was raised that maybe the City should be providing restroom facilities in this park and that possibly, as part of this project, a storage facility could be attached to the warming house and rent the storage facility back to the hockey group for their needs. By Council concensus, Loren Klein, Building Official, and Council Member, Kon Maus, were appointed to work with the Monticello Youth Hockey Association to check furthur into the cost of such an improvement project and report hack to the full Council with more details. 5. Department Head Ouarterly Mooting. The following department hoads were in attendance at Monday night's meeting to review issues and topics with the City Council. Fire Chief willatd Fornick Wright County Sheriff'a repro- sentativo Buddy Gay and Don Hozompa YMCA Detached Worker Mika Molotad Public Works Director John Simola Building Snapoctor/Civil Defense Director toron Klein Acting Administrator Rick Wolfotollor r Council Minutes - 4/12/82 Public works oirectoi, John Simola, noted that plans and speci- fications for the new pole shed storage facility at the main- tenanco building site have been completed and sent out to all perspective bidders. Bids will be opened on April 26th, 1982 at 2:00 P.M. and a recommendation should be available for the April 26th Council meeting. Mr. Simola also informed the Council that the City has recently been experiencing high PH values at the Wastewater Treatment Plant over the past few months. A high Pit values have caused problems in treating the sewage at the Wastewater Treatment Plant and Mr. Simola recommended that the City Council authorize the purchase of a portable Pit monitoring meter for monitoring and recording levels at the Wastewater Treatment Plant and other selected areas. Since this item was budgeted for in 1982, a motion was made by Maus, seconded by Fair and unanimously carried to approve the purchase of a portable Pit monitor from Great lakes Instru- ments for the quoted price of $1,170.00. The Building Inspector, Loren Klein, noted that the new library is almost complete and the library will be moving to its now location during April 28th through the 30th. The now library is expected to open May 3rd, 1982. 6. Approval of Minutes. A motion wan made by Fair, seconded by Maus and unanimously carried to approve the minutes of the regular meeting held on March 22, 1982 no presented. Meeting Adjourned. Rick Wolfstollor Acting Administrator 4 J GENERAL FUND - APRIL - 1982 AMOUNT CHECK N0. U. S. PoetmasteA - Poetage 100.00 15566 Gwen Bateman - Anima.t Imp. expense 180.00 15567 State Capitol CAedi,t Union - Paynott ded. 25.00 15568 Itttight County State Bank - Inveetment6 120, 000.00 15569 Conrow Sanitation - ContAaet payment bon Manch 3,672.00 15570 Ux4ight County State Bank - Inve6tment6 100,000.00 15571 VOID 0 15572 Gene WaUuLA - Labor and mateAiat on Library ehetv.ing 8,000.00 15573 MN. State Building Code Service - Ptan review bon NSP add. 1,095.12 15574 State Capitot CAedit Union - Paynott ded. 65.00 15575 MN. State TAea6uwteA - PERA 1,864.69 15576 AAve GA,inwmo - Mayor 6atoAy 125.00 15577 Dan Btonigen Councit 6atoAy 100.00 15578 Au. FAan Fain. - Councit 6ataAy 100.00 15579 Ken Maus - Councit 6ataay 100.00 15580 Dr. Phil White Councit 6ataAy 100.00 15581 Jame.6 Preusse Cteaning City Hatt 220.00 15582 YMCA 06 MPLS. Contaact payment 258.33 15583 Gwen Bateman - Animmt Imp, expen6c 567.00 15584 Wright County State Bank - FWT - MoAch 3,147.72 15585 WAight County State Bank - Inveetment6 77,155.11 15586 MN. State Tnea6ureA - Dep. Reg. 6ee6 158.00 15587 MN. F X U6eAA - Cont. 6o4 tegat 6or heaA,ing on FX Acte incAcn6,: 100.00 15588 MN. State TAea6uA¢A Monthty FICA - Mcueh 3,215.91 15589 Paut A. Laurence Co. - Payment 014 - WWTP 110,677.85 15590 VOID 0 15591 FiAet Nat.iona,t Bank o6 Mpt6. - Chatgee 4.00 15592 WA.ight County State Bank investment6 100,J00.00 15593 State Capi-tot Credit Union - Payaott ded. 120.04 15594 MN. State TLe"uAeA - PERA 436.36 15595 State Bu.itding Code SeAvice - Review ptan bon Meth. CIULAch 289.87 15596 Monticetto Fire Dept. - Sata&iee 6or FiAcmen 1,136.00 15597 C+agun's Pine Beach lodge- Reg. bee 60A City Mg -u- C0116. 50.00 15598 Govewvnent TAaining SeAvice - Reg. bee 6oA 6pting City MgAA. 90.00 15599 Bankm a Li6e Ina. - Group Ins. 2,328.58 15600 Muntice.Cto T.imeA - Miec. pubt.ielti.ng 944.93 15601 0. K. Hardua.ae - PaAh Auppti.es 3.06 15602 MaAco Buaine66 Products - RepaiAA , ecAvice ag.teement, eupptie6 90.13 15603 Feed Rite ContAot.6 - New 6to4,ide pump (1108.00), 6eweA 6upptie� 3,493.00 15604 MN. Ptaroting Aaeociation - Membership duces 50.00 15605 RogeA Mack - WAc. mi.tenge aAound town 5.50 15606 NoA,tluuestern Belt - F.iAe phone 25.24 15607 Weight County Higlutuy Dept. - 80 yda. aatt/nand mix 740.00 15608 State TncasuneA - Gen. Engg - Cta66 C ti.cel6e 6or Matt ThewiAen 15.00 15609 First Natioiat Bank o6 61pt6. - SeAvice clwngee 6or inv. 4.00 15610 M. W. O'ConnoA - Union negotiation 6eu bot Manch 231.00 15611 Warning Lit" 06 MN. - TAa66Zc control 6eminaA - RogcA 6 Watt 40.00 15612 Hutamd Dalttgren A660c. - Review PUD ptan bur Mike Reim 120.00 15613 Petty Cash - Petty cash bund 6or L.ibnaAy 200.00 15614 AHP bic,%gy A66uc. - rneAgy tAaining couue - Loren Min 225.00 15615 Monticetto Ford - Truck pante 9.60 15616 League 06 MN. Cities - (landbook 6or MN. Citiee 75.00 15617 North Cent,-Lat Pu6Uc SeAvice - Uti."ce 849.80 15618 GENERAL FUND AMOUNT CHECK NO. HoAAy'6 Auto PaA-tz - 2 eandeAe - 146.14 6 mice. 6t. 6upptiee 428.74 15619 WateA PAoducu - 4" unteA meteA 6 6upptie6 1,775.13 15620 NoA.thenn State.6 Power Co. - Uti.ti,Liee 4,466.97 15621 State TAea6uneA - Sunptu6 P.topeAty Fund - St. 6upptie6 40.70 15622 Monticetto pA,inti.ng -S/W %ecoAd catd6, poeta.t6, roup. 6heete 191.95 15623 CentAat McGounn, Inc. - Cyt. aentat 2.24 15624 Nationa.t Buelung - Wetding nods, 6.i,P.tw, miAAoa, etc. - St. 266.19 15625 ftidge=teA Tetephone - Tetephone 5 pageAe 711.81 15626 WA,ight County SheA.i66 - PoUce contract payment 7,349.332 15627 John Simota - TAavet 6 pank,ing bon eeminar 9.20 15628 Ru66 Auto PaAte - Peda.t 604 much 2.00 15629 Maus Foode - AUAc. 6uppt-i.ea 6oA att Depth. 96.70 15630 Hogtund Bub Co. - Gauge 60A int. truck 3.32 15631 Lee6 Bto6. - Uni6oAms 116.00 15632 Coa6t to Coa6t - Miec. 6uppUe6 6oA att Depth. 142.40 15633 Skannes, Inc. TAuch chane 6oA mounti,ig oil pick-up 1,422.00 15634 MoAAW TAan66eA - Freight on eAnne 48.77 15635 MR Sc.ienti6ic, Inc. - Ledge& book6 6 pen6 - S/W Depth. 128.80 15636 A400n Motors - John Deme tAacton paA.te 270.11 15637 Conti.nenta.t Satiety Equipment - I buchte, no6e cups - FiAe Dept 86.98 15638 Smith PAi.ngte Hayee Legat - Jan. 5 Feb. 427.50 15639 Adam6 Peet Contnot - Library expenee - pest contAot 35.00 15640 Cen",Ly Labonatoria - ScateA 6 aupewtve 6o4 St. Dept. 330.59 15641 WA.iglu County Journat P4e66 - Sub, neneiatt 8.50 15642 ButteAtumth Pu"heu 2 bootie 6oA SCweA Dept. 31.45 15643 T-.' - 1 zaz,0o p.:grA bat:Aiu - Fite Dept. 55.00 15644 Conetnuct.i.on MateAiiate, Tile. - AiA compte66on pante. - St. 534.16 15645 Stat" Etectkic M69. Co. - Pump hou6e 02 - contnot pane-t 657.00 15646 Loca.t 049 - Union due6 84.00 15647 Monticetto 066ice PAoduct6 - Supptiee 6oA att Dept. 109.02 15648 Warren Mach - Ui.teage to tAa66ic echoot 6rminat- T1u.ndeAbind 25.00 15649 Matt Theieen - Udeage to unteA echoot 6cmil= - TlundCAbitd 79.25 15650 WA,ight County Audi,toA - Pot.ice 6ine6, radio paA.ta, punt oute 1,454.65 15651 Connie6ioneA o6 Revenue - WateA exeiee tax - 16t QtA. 144.58 15652 Commic6ioneA 06 Revenue - SWT - Manch 1,548.50 15653 Our aun Hardware - St., S/W Dept6. 6upptie6 159.30 15654 Otson EtecLtic - Rep" at Commuter tot 6 winding Cite potc 105.81 15655 SMA Etevaton - Copice and 100 Ateet 604 John DeeAe moweA 21.50 15656 Rich Wot66te.0 t - City cteAk con6. - Moorhead - miec. exp. 273.93 15657 Foatet FAanzen Agency - Home Ina. package add't. ptemium6 2,964.00 15658 ZiegteA Inc. St. 611ppti,CA 1.48 15659 J 1.1 Oit Co. 1600 gat. 6uet - att depta. 1,758.40 15660 Big Lake Alachine - PAAts bon J. Dew 6 aiA compteaaon 36.50 15661 Go.adon L.inh - 500 gat.dieset 529.50 15662 Mi. Atve Gumemo - TIF 6cmi.naA mice. expenau - 600d, paAk.,eti . 68.68 15663 Lie6ett Trucking - FAeight on unteA metcA 15.00 15664 Qb1Lin Mathuon Sciema6i.c - WWTP 6upptia 148.45 15665 USM - Ing. 6eee - SmcA, Gen., and St. Depth. 26,355.27 15666 Monti.cetto Big Lake 11o6pi tat - h o66 HaAt Stvd. µtoJJ'ect 2, 032.36 15667 Auto Can IndustA,iee . CiAcu.i,t boaAd Aepa4A - F4unp houee 193.31 15668 Equitabte Li6e A66uunce - W/H on iou. - Theieen 5 HanAon 80.00 15669 Bu66ato Memmia.t Hoapi.tat - Acount 02952555 100.44 15670 Auerbach Pubtieh" - Sub. 21.00 15671 Fyte'6 Backhoe - Steaming 6toAm 6eweu 210.00 15672 Jun MitteA - MWOA Section meeting Aeg. 6ee neimb. 5.00 15673 N GENERAL FUND AMOUNT CHECK NO. Mobil O.i.0 - Go -6 and o.il Fine Dept. 13.15 15674 U. o6 MN. Con.6t, Inapectoa'6 wonkbhop - J. S.imota reg. bee 55.00 15675 Gould Baoe. Chev. - Repu . to Chev. Van and Fine muck 1,004.14 15676 Loren Kte.ui - MiAc. expeneee - Jan. 17 - Apn.i,l 21 416. i2 15677 Seminau, mileage, etc. Ma. Met. Wotten6 - Re6und on bldg, permit - Meadouu duplex 126.70 15678 Pa!pLoll boa Manch 16,448.63 TOTAL DISBURSEMENTS - APRIL $618,836.10 LIQUOR FUND LIQUOR DISBURSEMENTS FOR APRIL - 1982 AMOUNT C� B , Twin City Wane Co. - LiquoA 814.18 10175 Ed Ph.iMpe 6 Sona - LiquoA 2935.30 10176 G& gga, CoopeA 5 Co. - Liquoa 1967.20 10177 Nat.ionat Ch.itd Sa6ety Councit - Adv. - Sher,i66'a PAogAam 50.00 10178 State Capitol Credit Union - PayAott ded. 20.00 10179 State TAeaauAeA - PERA wi.,thhotding 183.13 10160 Gtigga, CoopeA 6 Co. - LiquoA 105.33 10181 W,vghtt County State Bank - FWT - Manch 552.60 10182 Ed Phu.ttipa 6 Sone - LiquoA 6624.68 10183 Twin City Wine Co. - LiquoA 1564.53 10184 Gv.gge, Cooper. 8 Co. - LiquoA 1812.91 10185 State TAeaauneA - Monthly FICA - Manch 509.70 10186 State Capital CAedit Union - PaVtotl ded. ?;.io 10187 Commi,ee.ioneA o6 Reveute - Satee tax - MoAch 3048.3: 10188 State TAeaaureA - PERA uni,thhotding 185.13 10189 Ed Phittipe 6 Sone - LiquoA 7713.95 10190 G' gga. CoopeA 6 Co. - Li.q+mA 3225.41 10191 Twin, Cit Wil a Co. - LiquoA 837.21 10142 Monti eetta 0. K. Hardw Ae - Gtove6 3.37 10193 R.ich'6 Heating - Ctean ice machine 106.75 10194 Monti.cetto T.imea - Adv. 142.60 10195 Stidg exateA Telephone - Tetephwne 12 montha) 103.00 10196 NoAaNeAn Statee Power Co. - t .VtiP4 484.57 10197 Maua Foods - StoAe auppZiea 21.46 10198 Vonak Sanitation - Contract payment 69.00 10199 A. J. Ogte - Bee% 470.25 10200 ThoApe Diet. Co. - BeeA 2511.70 10201 Datitheimea Dint. Co. - BeeA, etc. 4187.48 10202 Mont.icetto CountAy Ctub - Adv, in annat catendaA 25.00 10203 Dick Beverage - BeeA 679.85 10204 Day Di.at. Co. - BeeA 149.65 10205 Gaoeatetn Beverage - BeeA 11545.81 10206 Jude Candy 6 Tobacco - W6c. md6c. 496.46 10207 Viking Coca Cota - WAc. mdse. 589.70 10208 1 Up Bottting Co. WAc. mdse. 286.40 10209 Otd Peoaia Co. - LiquoA 961.32 10210 Midwest Wine Co. - LiquoA 1518.91 10211 Otd Dutch Foody - Mi6c. mdse. 142.21 10212 Lie6eAt TAucking - FAeight 923.93 10213 Bankea'a Li6e Ina. - GAoup ina. 405.50 10214 Monticello 066ice PAoduct6 - 2 AubbeA etampa 24.00 10215 CommiaaioneA o6 Revenue - SWT - March 219.30 10216 PayAott 601L MaAch 3555.42 TOTAL DISBUR5EMCNTS APRIL $61,193.27 l Council Agenda - 4/26/82 ADDITIONAL AGENDA ITEM - From Loren Klein. At the regular meeting of the Monticello Planning Commission on April 13, 1982, the Monticello Country Club asked for a variance to be allowed to develop a 1600 square foot golf cart storage building on their property. However, at the time of the meeting, there was not a member of the Monticello Country Club Hoard present to answer questions that the Planning Commission might have had on the new building, so the Planning Commission tabled the matter until such time as a member of the Country Club Board could be present. However, at this time the Monticello Country Club has opted to appeal directly to the Council for a decision since there is a time element to be considered in the construction of their new building. (The contractor is willing to start and the Country Club feels it is important that they start as soon as possible on their new building, if granted). This new building would be approximately 26 x 60 and would be located to the east end of the existing parking lot at the Country Club and would be a pole type strurtnre with a brown colored metal t on the exterior of the building. The now building would set be- hind the front yard setback line which would be keeping it in lino with the homes on the Grosenickle property. Lloyd Grosaniekle, who is the only person required to receive a notice of public hearing, did contact the zoning administrator to indicate that he was in favor of allowing the Country Club to build this building, thus, the only comments from the public at the last meeting were in favor of the proposed now building. APPLICANT: Monticullo Country Club. CONSIDERATION: Consider approving or denying this variance request for an additional storage building. REFERENCES: A copy of the property layout showing the location of the proposed now building in relationship to the existing buildings on the Country Club property. C �,� � � f Nu�s�" �� � - � i �-- - --. _.._ _ _ . __._ . --__ ----- --... _._-� I _ ..� i i MEMO TO: The Honorable Mayor and Members of the Monticello City Council. FROM: 0. L. Kreitlow, County Assessor. DATE: May 10, 1982. SUBJECT: Former Bowling Alley, Parcel #155-010-034-060 REF: Monticello City Board of Review, May 3, 1982. An inspection of the referenced building was held on Nay 5, 1982. The building is a World War II, two story frame constructed barracks type building without basement. The exterior was wire lathed and stuccoed with- in the last two years, heated by forced air, oil type furnace and electric meter for entire building. Lower level contains a cafe/galley area of approximately 1200 square feet, and bar/game room area which is not used except as an overflow area for the cafe and one apartment. The remaining area is a storage and junk area. The bowling lanes are in a state of removal. It appears that the only up- dating has been in the cafe and over flow area. I was unable to get into the lower level apartment, which rents for $1B5.00 per month. The upper level appears to have had no updating, with the exception of one apartment which was started and then left unfinished. There are a total of 9 apartments and/or sleeping rooms with an additional roam at the rear which is used as a laundry room by the tenant in apartment 01. There are only 4 apartments being rentod on the upper level and rent varies from $150.00 to $200.00 per month which includes all utilities. A center hall runs the length of the upper level with exits at either and. The main heating/cooling ducts are suoponded from the hall coiling and runs the length of the hall, with branches to the individual apart- mento/rooms. The ducts aro uninsulatod and necessitates backup electric heat during cold weather. The heating bills (oil) from February 2, 1982 to April 12, 1982 wore over $1,061.00. An inspection of the apartments that ware open, rentable and unrontablo, indicated that there is excessive roof leakage with littlo or no updating since the building was erected. The day of inspection, water was seeping from the coiling and there wan evidence of water otalna on tho floor. The coiling damage appears to have been cauood by ico damn at the roof eaves due to lack of adequate coiling insulation. Insulation was water soaked also. Based on these findings, it appears that the roof shingles should be replaced, coiling rainsulated, rotting roof boarda replaced and room ceilings replaced. TO: All City Council Members Former Bowling Alley May 10, 1982 Page H2 As previously indicated, apartment rents vary from $150.00 to $200.00 per month including utilities. Although the cafe tenant pays no rent at this time, since she pays all the utility bills, $600.00 per month rent would appear to be a conservative estimate. Utilizing only apartments that are rented, plus $600.00 cafe rent, would appear to be a conservative estimate. Utilizing only apartments that are rented plus $600.00 cafe rent, a building value of $117,433 is indicated. Replacement cost less depreciation indicates a building value of $145,464 is indicated. Based on previous inspection of the building and rental vacancies, building value was assessed at $61,380.00. Based on observed conditions on May 5, 1982, a maintenance allowance of $21,000 could be warranted. This would then lower the current building value to $40,380 plus land value $24,220 which would equal $64,600.00. And this is the market value I have now used for the 1982 assessment. According to the Monticello City Building Inspector, it's possible that the building may be condemned in July/August 1982, unless some specific plans of improvement are implemented within two weeks of notification of pending condemnation. very respectfully, O. L. Kriotlow Wright County Assessor C