City Council Agenda Packet 05-10-1982,In
`s AGENDA FOR THE MEETING OF THE CITY COUNCIL
May 10, 1982 - 7:30 P.M.
Mayor: Arve Grimsmo.
Council Members: Phil White, Ken Maus, Fran Fair, Dan Blonigen.
Meeting to be taped.
I. Call To Order.
Approval of the Minutes of April 26, 1982.
II. New Business.
A) Petitions, Requests, Complainte/Citizen Comments.
B) Public Hearing - Consider a Request to vacate a Portion
of Chestnut Street.
L'C) Department Head Reports.
D) Resolution - RE: Machine Signed Signatures on City Checks.
E)resolution - RE: Eioem Electing to be Excluded from PERA.
F) Consideration of Change Order #33 - WWTP
III. Old Business.
A) Consideration of Senior Center Expansion Proposal.
S) Consideration of Maintenance Building Project.
C) General Council Comment.
D) Adjourn.
C
MEMO
TO:: Mayor and Council Members.
FROM: Tom Eidem, City Administrator.
DATE: May 10, 1982
RE: Agenda for City Council Meeting on May 10, 1982.
The enclosed agenda is of a slightly different format than your
previous agendas. One change is the approval of the minutes as
the first act of business. This is placed first so that in the
event there is an item on a present agenda that is related to or
contingent upon action taken in the previous meeting, the prior
action is already certified as approved in the minutes.
Section II A is simply an expanded title for the same citizen
comment section. The section "Department Head Reports" will be
placed on the agenda for the first meeting of the month only. Tt
is meant to be a simple briefing, solely to provide the Council
with general information on City activity. It is designed to be
short in duration. In fact, it is conceivable that some months,
some departments will have little to say.
Finally, the section for General Council Comment is just that.
It is an opportunity for any or all of you to introduce any
subjects that may not have made the agenda, but which should be
made public. If there are not comments, simply pass over to
adjournment.
AN ADDED NOTE: This afternoon (Thursday, May Gth) I will be
going to mediation concerning the union proposals. Thus, I
have no information to provide in this packet. If something
oignificant should develop, you can expect to receive additional
information on Friday or Saturday. If the mooting is a bunt, I
will plan to report orally at the moating.
Council Agenda - 5/10/82
I. Call To Order.
Approval of the Minutes of April 28, 1982.
II. New Business.
A) Petitions, Bequests, Complaints/Citizen Comments.
B) Public Hearing - Consider a Request to Vacate a Portion of
Chestnut Street.
Mr. Paul Lutzke of 824 West Broadway has petitioned and re-
quested that the City of Monticello consider vacating a
portion of Chestnut Street, lying adjacent to his property.
The request is for that portion of Chestnut Street lying
between Broadway and Third Street.
The reason for the requested vacation of approximately
15 to 20 feet of the east portion of Chestnut Street is to
allow Mr. Lutzke to build a 26 foot wide garage on his prop-
erty. Enclosed with the agenda, you will find a sketch of
his nrnnnrty indicating the location of the hoose and the
(� proposed location of the 26 foot wide garage. Presently,
there is only approximately 13 fact available on his property
to the property line to build a garage and he is requesting
that the City consider vacating a portion of Chestnut Street
of at least 13 more feet to allow him to build the size
garage he desires. Although only 13 feet is actually needed
for the garage, this would put the building exactly on the
property line requiring either another hearing for a side
yard variance or the vacation of more than 13 fact.
In reviewing this item with John Badalich of OSM, it appears
that the City will not in the future be using Chestnut Street
for actual street purposon as it is unlikely an actual street
is necessary. Currently, the City has sewer and water mains
located in the right-of-way and may possibly in the future
be installing a force main. All utilitioa currently under
ground are located on the west half of the 80 foot right-of-
way and Mr. Badalich did indicate that the City could looso
15 and possibly 20 feat of the east right-of-way and not have
any problems in the future. If approximately 15 to 20 foot
of the east portion is vacated per Mr. Lutzko's request, it
would be the City's recommendation that the samo footage be
vacated all the tray between Broadway and Third Street.
C!�
Council Agenda - 5/lo/e2
Should action be taken to consider vacating a portion of this
street, the City has in the past obtained an appraisal on the
value of the property and offered the property to the adjoin-
ing land owner. In addition to Mr. Lutzke, the other adjoin-
ing property owner would be Mr. Ed Lane. If the Council
approves the vacation request, either an appraisal can be ob-
tained from sane local real estate agent or the Council may
want to itself establish a monetary value, depending on the
footage vacated.
POSSIBLE ACTION: Consideration of vacating a portion of
Chestnut Street between Broadway and Third Street.
REFERENCES: A copy of letter from Mr. Lutzke requesting
vacation, sketch of proposed garage location and correspon-
dence from John Badalich, City Engineer. NOTE: If some of
the above mentioned references are not included with the
agenda, they will be mailed separately.
C)
Department Head Reports.
D)
Resolution - RE: Machine Signed Signatures on City Checks.
Wright County State Bank has requested the adoption or the
attached resolution (cover letter also included). As you are
aware, the mayor's signature is stamped directly into the
chock, thus eliminating his having to go through the tedium
of signing each check. This is what the resolution concerns.
REFERENCES: Copy of resolution, copy of bank cover letter.
E)
Resolution - RE: Eidem Electing to be excluded from PERA.
These resolutions are identical to the ones the Council
adopted for Gary. By Statute, my election to be excluded
must •,ccur within 30 days of my starting the position. I
will be establishing a deferred compensation program as an
alternative.
REFERENCES: Copies of resolutions.
F)
Consideration of Change Order 033 with the Paul A. Laurance
Company on the Wastewater Treatment Plant Construction
Project.
Enclosed with the agenda, you will find copies of the pro-
posed chango order 033 for an additional amount of $2,627
for miscellaneous additional items and accessories for the
sludge hauling and land application equipment.
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Council Agenda - 5/10/82
The additional items under change order 033 are considered
optional equipment for such items as additional hoses, gas-
kets and yellow beacon lights. In addition, some of the
extra equipment will be spare gauges and parts for addition-
al safety and emergency breakdown spare equipment.
POSSIBLE ACTION: Consideration of approving change order 033
with the Paul A. Laurence Company for an additional $2,627.00.
REFERENCES: A copy of change order 033 and related material.
III. Old Business
A) Consideration of Senior Center Expansion Proposal.
Karen Hanson has informed me that the center is planning to
expand existing facilities to alleviate cramped quarters.
Sho has indicated that she will attend the meeting to dis-
cuss what she has learned about parking. She also indicated
that she does not anticipate a significant increase of vehi-
cles, since the facilities already exist for those who aro
interested; the plan is simply to allocate extra "elbow room".
REFERENCES: Plan sketch, from grant
application.
B) Consideration of Maintenance Building Project.
As of this writing, I have spoken with both John Simola and
Dan Blonigen about the design. I have concluded that the
phrase "over spec'd" may havo lad to aomo confusion. The
actual discrepancy arose from differing opinions on the type
of building which would be desirable. My understanding is
as follows:
1) John wont to work on a building that could accomo-
date tailing, insulation, etc. Basically, in tho
long run the building could have enough dono to it
that it could serve as a workshop, warm storago, etc.
2) Dana position is that for a nearly equal aum, tho
City should (wild a structure that is larger but
with its primary function no storago. Ho contends
that a larger storago facility would "froo-up"
apace in the existing workshop area.
C - 3 -
Council Agenda - 5/10/82
I mentioned to each of them that the kind of building should
be and should have been agreed upon prior to drawing specs.
If the Council wants a building with the extra potential
built in, so be it; the bids are valid. If the Council de-
cides that the building should be a storage facility, then
we begin again. Basically, the type of facility to be built
must be decided upon by the Council after hearing each side
stated.
REFERENCES: To follow. Because of a time problem, addition-
al information on both the senior center parking and on the
maintenance building will be coming to you on Friday.
- 0 -
A
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
April 26, 1982 - 7:30 P.M.
Members Present: Arve Grimsmo, Ken Maus, Phil White, Fran Fair,
Dan Blonigen.
Members Absent: Mone.
1. Public Hearinq - Consideration of a Variance - Rosewood Cor-
poration.
Mr. Howard Rokstad of the Rosewood Corporation appealed the
decision of the Planning Commission of April 13th, 1982 at
which time they denied the request for a variance on the size
of a temporary sign to be located on the freeway, just west
of the Monticello Mall, advertising the vacant lot to the
west of the mall for sale.
The Rosewood Corporation recently sold the mall portion of
their-ro,.crty along 1-94 to another co.parr, and Rocewo,-,d has
opted to sell their vacant land west of the mall building and
has asked for a variance to be able to erect two (2) "For
Sale" signs on the property which exceed the size requirement
allowed by the City. Current ordinances allow signs of only
20 square feat whereas Rosewood Corporation wanted two for
sale signs of 8 feet by 12 feat.
Mr. Rakatod of Rosewood Corporation requested the variance
for the following reasons:
I. The City of Monticello currently has special pro-
visions for signs within 800 fact of the freeway to
be larger than the normal ordinances and Mr. Rokstad
felt that "For Sala" signs should be included in this
category.
2. For the sako of safety, it was Mr. Rokstad'a opinion
that a small sign may cause a porspoctivo inquirer
to atop abruptly to secure the telephone number, otc.
off of a small sign.
Concerns were expressed by the Council that if a variance of
thin nature was granted, possibly similar requests would be
made by all property owners along I-94 within the city limits
who had property for sale and as a result,a motion was made
by Fair, seconded by White to deny the varianco request for
two signs of 96 square foot and require that. any for sale
signs placed by Ronowood Corporation moot the city ordinances
of 20 square foot. Opposod: slonigon. In favor of: Grimamo,
Maus, White and Fair.
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Council Minutes - 4/26/82
w° 2. Consideration of a Variance Request - Monticello Country Club
Storage Building.
At the regular meeting of the Monticello Planning Commission on
April 13, 1982, the Monticello Country Club requested a variance
to be allowed to develop a 1600 square foot golf cart storage
building on their property. However, at the time of the meeting,
there was not a member of the Monticello Country Club board
present to answer questions that the Planning Commission might
have had on the new building, so the Planning Commission tabled
the matter until a future meeting.
Because of thin decision, the Monticello Country Club has opted
to appeal directly to the City Council for a decision since
there is a time element to be considered in the construction
of their new building. The building requested would be approxi-
mately a 26 X 60 foot pole barn type structure to be located
just cast of the existing parking lot at the Country Club.
Mr. Lloyd Grossnickle, who is the abutting property owner, did
contact the zoning administrator to indicate that he was in
favor of allowing the Country Club to build this building.
i!varin,� nn other ebjccticnn, a motion ::ac ---dc b; ...:it.
seconded by Maus and unanimously carried to approve the vari-
once request to allow the Country Club to build an additional
storage building as planned. .
Consideration of Continuing or Eliminating the Dutch Elm Disease
Program for 1982.
During the past coven years, the City of Monticello has par-
ticipatud In a Dutch Elm Disease Control Program in accordance
With the State guidelines in an effort to control the spread
of the disease throughout Monticello. During the past years,
the Stale of Minnesota has participated by reimbursing the City
of Monticello anywhere from 20% to 50% of the city's cost. With
state funding cutbacks, funding by the State for 1982 has been
eliminated with any future programs operated by the City being
at their coot.
Kris Caufield, with the State Shade Troo Program Department,
reviewed with the Council the options available for the City to
continue a diseaca program. Mo. Caufield indicated that all
troos will eventually succumb to the disease and will have to
come down, but a community with a good Dutch film Disease Program
will spread out the removal of the trees over a longer period of
time allowing for newly planted trees to grow. It tins been on-
timatod that if the city would drop the Dutch Elm Disease Program,
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Council Minutes - 4/26/82
' 900 of the remaining 2100 trees would die within 10 years,
whereas by maintaining aDutch Elm Disease Program, the removal
of the trees could be spread over a much longer period of
time.
It has been estimated by the City staff that approximately 75
to 100 trees each year will die of Dutch elm disease. The
current city cost for removing a Dutch elm diseased tree has
been estimated at approximately $400 per tree and in 1981,
the City of Monticello picked up approximately $240 of this
removal cost with $60 reimbursed by the State of Minnesota
and the property owner paying $120.00. If the $400 estimate is
accurate for 1982 and because of the cutback in State funding,
with a $120 charge to the homeowner, the City would pick up
approximately $280 if the program was run the same as in
1981.
After discussing the merits of the Dutch Elm Disease Program,
a motion was made by White, seconded by Fair and unanimously
carried to continue the Dutch Elm Disease Program in accord-
anco with State guidelines.
/ In regard to the cost and how to charge for the removal by
city crews, a motion was made by White, seconded by Maus to
charge a residential homeowner $120 for the removal of a
tree from private property and also $120 for removal of a
tree from the boulevard and to allow the property owner to
either plant his own tree or have the tree planted for him
allowing fot a reimbursement of 50% of the cost up to a
maximum of $10 per tree. Voting in favorwore Maus, White,
Grimcmo, and Fair. Opposed: Dlonigen.
4. Consideration of Ordinance Amendments.
t
At the February 16th, 1982 Planning Commission meeting,
recommendations woro made whereby ordinance Sections
10-3-2-(F)-(2) regarding the placement of a fence or plant-
ingo along property linos be amended as follows:
tlo fence, structure, planting, trees or shrubs shall
be permitted within the visibility area of any corner
formed by property lines intersecting with a railway
right-of-way. (Tho visibility area referred to above
shall be in the form of a triangle with two sidoe formed
by the property lines mentioned and the third side
formed by a straight lino connecting the two (2)
twenty-five (25) foot points on both sides of the
corner.
—OL
Council Minutes - 4/26/82
EXCEPTIONS: I. Chain link fences with openings of one
and five -eights (1 5/8) inches to two
' (2) inches and not exceeding a maximum
of forty-eight (48) inches in height may
be allowed anywhere within the visibility
area.
2. Except as provided in Section 10-3-2-(F) (2),
fences, plantings, trees or shrubs not over
three feet in height may be permitted if not
prohibited by other areas of the ordinances.
3. Except as provided in Section 10-32-(F) (2),
fences may be erected on any part of a lot
when they are to be located behind the front
line of the principal building on that lot.
4. Fences over 6 feet in height shall be treated
as structures and will require appropriate
permits as required.
The Planning Commission also recommended that Ordinance Section
10-3-2 (N) be added to the city ordinances for the purpose of
regulating outside propane tanks, fuel oil tanks, etc. and the
size of wood piles that would be allowed to be stored on any
prc�port7 as
5. Propane tanks, fuel oil tanks, and other
_.. similar storage tanks which do not exceed
1,000 gallons in capacity and shall not be
located within five (5) feet of any property
I ins.
6. Wood piles in which wood is stored for fuel
provided that not more than 10 cords shall
be stored on any property. NOTE: A cord
shall be 4' X 4' X 8'. All wood piles shall
be five (5) feet or more from roar and side
yard property lines and shall be atored be-
hind the appropriate act back line in front
yards.
The basic reason for adoption of the ordinance regulating wood
piles is that it is n way to control the size of wood pilau and
also to keep them from becoming too close to someone else's
property especially whore a neighbor's building may be very
close to the property line. In regard to fuel tank sizes, the
regulation would make aura that they aro not closer than five (5)
foot to any other person's property line whore again, other
buildings may be located.
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In reviewing the bids received, discussion occurred by council
memlwrs comparing the price of the pole building as bid compared
to other structures recently built within the City. Councilman
Blonigen indicated that in hie opinion the building was over
specified resulting in the coat per square foot of this building
being double the price it should be built for. Representatives
of the two low bidders, Monarda and Lestor's, Inc., informed
the council that in their opinion the building was not over
specified for a comercial or industrial typo use. For example,
the State building codes allow the roof load on this typo of a
building to be only 30 pounds par square foot whoraos the build-
ing specified required 40 pounds per square foot load. it was
the raeommendation of the Menard'a reprosontativa that this
roof load of 40 pounds should be adhered to considering the use
the building may receive with employees being in it.
Council Minutes - 4/2G/82
(
A motion was madeby Fair, seconded by Blonigen and unanimously
carried to amend and adopt both Ordinance Sections 10-3-2 (F) (2)
and 10-3-2 (n) as presented. (See Ordinance Amendments 4/26/82
0114 and #115).
5. Consideration of Awarding Contract On Maintenance Building Pole
Shed.
Bids were received and opened at 2:00 P.M. on April 26th, 1982
for the construction of a 2800 square foot pole building to be
located on the maintenance building property. Three bids were
received as follows:
Bid
Contractor Security 5♦ Item 01• Item #2•• Item #3••'
Mcnard's - 0 - $19,324.00 - 0 - - 0 -
L 6 L Const. - 0 - 21,350.00 S 925.00 $5,000.00
Castor's Inc. $1,300 19,368.00 $1,550.00 $5,150.00
' ITFM 01 -. Base bid polo building
•• ITEM #2 - Alternate #1, Class 5 floor
••• ITEM 03 - Alternate 42, 5" reinforced concrete floor
j
The 1982 budget amount reserved for the pole building totalled
$21,750.00. The low bid received was from Menard's Inc., for
_
a base bid of $19,324.00. Included with the bids were alter-
nates for a class 5 floor within the building and also an al-
ternato for a 5" concrete floor. It was the recommendation of
John Simola, Public works Director, that the low bid from Men-
ard's in the amount of $19,324.00 be accepted with the City of
Monticello's Public works Department providing the class 5 floor
or concrete floor themselves.
In reviewing the bids received, discussion occurred by council
memlwrs comparing the price of the pole building as bid compared
to other structures recently built within the City. Councilman
Blonigen indicated that in hie opinion the building was over
specified resulting in the coat per square foot of this building
being double the price it should be built for. Representatives
of the two low bidders, Monarda and Lestor's, Inc., informed
the council that in their opinion the building was not over
specified for a comercial or industrial typo use. For example,
the State building codes allow the roof load on this typo of a
building to be only 30 pounds par square foot whoraos the build-
ing specified required 40 pounds per square foot load. it was
the raeommendation of the Menard'a reprosontativa that this
roof load of 40 pounds should be adhered to considering the use
the building may receive with employees being in it.
Council Minutes - 4/26/82
A motion was made by Fair, seconded by Grimsmo to award the
contract to the low bidder, Menard's, Inc., in the amount of
$19,324.00 with the Public Works Department doing the balance
of the class 5 and cement work as needed up to the budget
amount of $21,750.00. Voting in favorwere Fair and Grimsmo.
Opposed were Blonigen, Maus, and White.
A motion was then made by Maus, seconded by White and unani-
mously carried to table for 30 days any action on awarding
a contract and to appoint Councilman Dan Blonigen to work
with the city staff and city administrator to review the plans,
etc. in regard to the specifications and report back to the
Council within 30 days.
6. Consideration of Approval of Chanqe Order 032 with the Paul A.
Laurance Company on the Wastewater Treatment Plant Construction
Contract.
John Badalich, City Engineer, reviewed with the Council change
order 032 on the wastewater Treatment Plant construction con-
tract which amounted to an additional $932.00 for the following:
032 - A modification to clarify the specifications regarding
-:brication of the pump seals for •:aricus sludge and
scum pumps. The modification shall provide for the
pumps to have non -potable water lubrication in lieu of
self lubrication. This modification will insure com-
patibility with the equipment supplied.
A motion was made by White, seconded by Maus and unanimously
carried to approve change order 032 with the Paul A. Laurance
Company for an additional amount totalling $932.00.
7. Approval of Minutes for reqular meotinq hold on Aoril 10th, 1982
and approval of bills for the month of April.
A motion was made by Blonigon, seconded by Fair to approve tho
minutes of the council meeting hold on April 12, 1982 as pre-
sented. Voting in favorwera Blonigen, Fair and Maus. Abstain-
ing wuro Arvo.Grimsmo and Phil White as they were not present at
the last council meeting.
A motion was made by Blonigen and seconded by Fair and unanimous-
ly carried to approve the bills for the month of April as pro-
sentod. (Sue exhibit 4/26/82 01).
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Council Minutes - 4/26/82
17. 8. Consideration of Approval of Advance on Salary for Moving Fx-
penses - Tom Eidem.
A request was made by the new City Administrator, Tom Eidem,
that an advance be made on his salary in the amount of $1,000
to help defray the cost of his moving expenses. Mr. Eidem
indicated that he would be agreeable to signing an agreement
whereby he would pay back any unused portion of this $1,000
advance should his appointment with the City of Monticello be
terminated prior to April 19, 1983 or 12 months.
The primary purpose for making the adjustment in his salary of
$1,000 for moving expenses was that this would allow Mr. Eidem
immediate funds to absorb his cost of moving to Monticello.
A motion was made by white, seconded by Maus to approve the
agreement with Mr. Eidem for the allocation and advance of
$1,000 for moving expenses and to reduce his monthly salary
by a similar amount for 1982 and 1983. Voting in favor were
Maus, Grimsmo, Fair and White. Opposed: Blonigen.
9. Consideration of Senior Citizen's Center Application for Mc-
Knight Foundation Grant Money..
Senior Citizen's Center Director, Karen Ranson, recently in-
dicated that the McKnight Foundation is accepting applications
for grant money which can be used by local Senior Citizen
Centers for the purpose of remodeling or expansion. Karen
Hanson indicated that the amount of funds that she will be
applying for will be $2500, which have tentatively been ear-
marked for remodeling the present portion of the Senior
Citizen's Center building that was formerly occupied by
Monticello Printing.
Although the Council concensus was that the issue of expanding
the Senior Citizen Center will have to be dealt with at a
later data, a motion was made by Fair, seconded by Blonigen
and unanimously carried to adopt a resolution approving and
encouraging the Senior Citizan'a Center to apply for McKnight
Foundation grant funds. (Seo Resolution 1982 836).
10. Review of the Library Construction Project.
Library Board Chairman, Loren Kloin, reviewed with the Council
the progress (wing made on the finishing touchoa at the new
Monticello City Library. It was noted by Mr. Klein that the
Library Board is planning on waiting for approximately one
month to sea how much funds aro available for landscaping and
Cthe installation of a sprinkler system.
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Council Minutes — 4/26/82
'J
It was also noted that the proposal calls for seeding the
lawn area rather than sodding and therefore, a motion was
made by Maus, seconded by Blonigen and unanimously carried
to authorize the Library Board to immediately expend up to
their budget amount the monies necessary to finish the land-
scaping as soon as possible. The reason was that the build-
ing will be open for occupancy on May 3rd, and seeding of
the area now would provide the best possible opportunity for
the grass to establish itself this sucmner.
Meeting adjourned.
W�
Rick Wolfstol?er
Assistant Administrator
I MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, May 3, 1982 - 7:30 P.M.
i-�
Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Phil White,
Ken Maus.
Members Absent: None.
The purpose of this special meeting was to conduct the annual Board
of Review for assessed valuations for taxes collectible in 1983.
Mr. Orland Kreitlow with the Wright County Assessor's Office was
present to explain to the Council and the citizens present how the
valuations for the taxes payable in 1983 were determined.
Concerns were expressed by the following individuals in regard to
their market value determinations on their homes and other property.
Mr. Denton Erickson, who owns a home in Lot 3, Block 1 - Creekside
Terrace, noted that the valuation of his home has in-
creased substantially over the past few years and appears to be
reaching a value that may be higher than the actual selling price.
Mr. Troy Chaplin, who owns property in Hoglund Addition, questioned the
valuation of a small ttiangular piece of property that he acquired
from hie neighbor. It was explained to Mr. Chaplin that the value
of this small parcel on the Mississippi River increased due to its
location on the river. Mr. Jerome Schwarz, of the Hillcrost
Addition, also questioned the valuation of his home in that his
property was valued higher than any other property in the Hillcrest
Addition. Mr. Kreitlow explained how his value was determined and
noted that an addition to the home constructed in 1975 increased
the value substantially.
Mr. Dale Lingwitz of the Wright County State Bank questioned the
market value of a building located on Lot G, Block 34, and felt
that a proposed valuation was extremely high in light of the con-
dition of the building. Mr. Lungwitz explained that the bank is
a mortgage holder on the property and he requested that the County
Ausousor reevaluate the present structure by actually viewing thu
present condition of the building. Questions wore
raicod by Council Member Fran Fair concerning how the valuations
of commercial property wore determined. Mr. Kruitlow explained
that in a majority of the cases, incroauas in commercial property
resulted from increases in the land values determined by recent
union occurring during the past throe years.
After reviewing each of the concerns expressed, a motion was made
by Phil White, seconded by Dan Blonigon and unanimously carried
to adopt the valuation on the City of Monticello's property as
presented by the Wright County Assessor's Office except for the
parcel noted by the Wright County State Bank referred to as Lot G,
Block 34, which ahall be reevaluated by Mr. Kroitlow of the
Auscsoor's Office with the now valuation determined, being also
accepted by the Council.
Meeting Adjourned.
Rick Wolfatol r
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MONTICELLO
RESOLUTION 1982 #40
C_
RESOLUTION FOR MACHINE SIGNED
SIGNATURES ON CITY CHECKS
I, Thomas A. Eidem, City Administrator of the City of Monticello, do
hereby certify that a regular meeting of the City Council of the City
of Monticello, duly called and held at the City Council Chambers at
250 East Broadway on the 10th day of May, 1982, there being a quorum
of said Council present, the following resolution was unanimously
passed as appears from the records of said City Council and is now in
full force in effect:
RESOLVED, that Wright County State Bank as a designated depository of
the City of Monticello, be and it is hereby requested, authorized and
directed to honor checks, drafts or other orders for the payment of
money drawn in this City's name, including those drawn to the individual
order of any person or persons whose name or names appear thereon as
signer or signers thereof, when bearing or proporting to bear the
facsimile signature of the following:
and Wright County State Bank shall be entitled to honor and to charge
this City for all such checks, drafts or other orders regardless by
whom or by what means the facsimile signature or signatures thereon
may have been affixed therutu. Ii aUCh idtsimi 1.e siynduuros resemule
C the facsimile specimens duly certified to or filed with Wright County
State Bank by the City Administrator or other officer of the City of
Monticello.
Be it further resolved, that any and all resolutions heretofore
adopted by the City Council of the City of Monticello and certified
to Wright County State Bank as governing the operation of this City's
accounts with it, be and are hereby continued in full forcu and affect,
except as the same maybe supplemontod or modified by the foregoing
part of this resolution.
IN WITNESS WHEREOF, I have hereunto subscribed my name as City Ad-
ministrator and have caused the corporate seal of said City to be
hereunto affixed this 10th day of May, 1982.
Thomas A. Eidem
City Administrator
Wright County State Bank
Monticello, Minnesota 55362
(612) 295.2952
G. 0. Phllhes, Chairman
Dain J. Lun9wita. Pr¢ident
Delo A. Popalchnik, Vico President
wm. O. Burke. Awktant Vms Presidsm
Mrs. Owl Stokes, Assistant Vico Proaident
April 28, 1982
City of Monticello
P.O. Box 777
Monticello, IN 55362
RE: Account Humber 600-003-6 b 600-010-8
Gentlemen:
Tom LindQulst. Ca;hin
Kwin Boynton, ICLO
Mrs. Arlenshk intiru. Assistant Cashicr
Mrs. Jars M,clwclis. Auiow Cashior
Mn. Elsie Paw— Admimnmtivc Asst.
You are among a number of our customers that are using a machine -signed
n1ennture to sign the checks drawn on your account. This ham hrnupht nhmit
a situation where we are required to have a special remolution covering the
use of facsimile signatures for your checking account.
We are enclosing a sample form where the secretary or authorized person can
certify that the enclosed resolution is made a part of the minutes of your
board meeting, so as to properly cover the use of the facatmile signatures.
We would appreciate it if you would complete this form when the resolution
has been approved, and return a copy for our filen.
C.Bp / lw
Enclosure
Sine sly,
c,71, Phillipe
Chairman
"ll. OL 060081T INawmANC4 COIIFUk^710N
J
RESOLUTION 1992 438
RESOLUTION AUTHORIZING AGREEMENT WITH
CITY ADMINISTRATOR RELATING TO DEFERRED COMPENSATION
WHEREAS, Thomas A. Eidem, C'Eidem"), City Administrator of the City of
Monticello has elected to be excluded from membership in the Public Em-
ployees Retirement Association, which election has been approved by the
City Council; and,
WHEREAS, prior to such action the City has contributed an employer's con-
tribution to the Public Employees Retirement Association for his account;
and,
WHEREAS, by reason of such election, the City's employer contribution to
PERA on his account will cease; and,
WHEREAS, Minnesota Statutes, Section 353.025, Subdivision 3, provides as
follows:
"(DEFERRED COMPENSATION: CITY CONTRIBUTION.) If an election
of exclusion is made, and if the City Manager and the governing
body of the City agree in writing that the additional compen-
sation is to be deferred and shall be contributed on behalf of
the City Manager to a doferred compensation program which meets
the requirements of Section 457 of the Internal Revenue Codo of
1954, as amended through December 31, 1980, the governing body
may compensate the City Manager, in addition to the salary
allowed under any limitation imposed on salaries by law or
charter, in an amount equal to the employer contribution which
would be required by Section 353.27, Subdivision 3, if the City
Manager were a member of the association.
WHEREAS, the City Council desires to exercise the authority conferred
by the aforementioned Subdivision 3,
NOW, THEREFORE, DE IT RESOLVED by the City Council of the City of
Monticello, Minnesota, as follows:
1. In addition to the City Administrator's salary now in effect
or which may hereafter be established from time to time as his stated
salary, Eidem shall be compensated in an additional amount equal to the
employer contribution which would be required by Minnesota Statutes,
Section 353.27, if he were a member of the Public Mployeos Rotiroment
Association subject, however, to the provisions of the following para-
graph of this resolution.
2. Such additional compensation shall be paid only if and during
the time that there is an agreement between City and F.idam wherein it is
agreed in writing that the additional componeation is to be deferred and
shall be contributed on behalf of Eidem to a deferred compensation program
which meets the requirements of Section 457 of the Internal Revenue Code
of 1954, no amended through December 31, 1980.
Z.
3. The Mayor, acting for and in behalf of the City, is hereby
authorized and directed to enter into an agreement of a type described `)
in the foregoing paragraph no. 2 with Eidem. Upon the execution of such
agreement, the Mayor, City Administrator and other appropriate officials
of the City are authorized to take the actions necessary to give effect
to the provisions of such agreement.
The question was on the adoption of the Resolution and upon a vote being
taken thereon, the following voted in favor thereof:
and the following voted against the same:
WHEREUPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED THIS
loth day of May, 1982.
ATTEST:
Thomas A. Eidem
City Adminiatrator
Arve A. Grimsmo
Mayor of Monticello \
�� 4 =,---
RESOLUTION NO.
1982-39
A RESOLUTION APPROVING ELECTION OF
THOMAS A. EIDEM
TO BE EXCLUDED FROM THE PUBLIC EMPLOYEES
RETIREMENT ASSOCIATION
WHEREAS, Thomas A. Eidem has notified the City Council of his
election to be excluded from membership in the public employees retire-
ment association and has provided this Council with a copy of his
written election to do so, all as authorized by Minnesota Statutes
353.025.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Monticello as follows:
1. The Council makes the following findings:
(a) Thomas A. Eidem is the City Administrator of the City of
Monticello, Minnesota.
(b) That position is provided for in the ordinances of the
City of Monticello.
(e) lie was duly appointed to serve in that position effective
April 19, 1982, and he has held that position continuous-
ly since that date.
(d) The City Administrator is the chief administrative officer
of the City of Monticello.
(e) Acting under Minnesota Statutes 353.025, he hoc elected to
be excluded from membership in the Public Employees Retire-
ment Association, effective upon his filing such election
with the Executive Director of that association.
(f) In making this election he hay agreed that lie will not at
any time in the future seek any authorization to purchase
service credit for any poriod of excluded service. Ile has
further agreed that this election is irrevocable.
2. Said election is therefore approved.
3. A certified copy of thin Revolution shall be provided to tlio
Uccutivo Director of said association.
The question woo on the adoption of the Resolution and upon a vote (wing
taken thoroon, tho following voted in favor thoroofi
Cand the following voted against the same,
227
WHEREUPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED THIS
10th day of May, 1982.
ATTEST:
Thomas A. Eidem
City Administrator
Arve A. Grimsmo
Mayor of Monticello
Cort Lging Eng&mw
Litrad SteKwm
ORR•SCNEIEN-MAYERON 6AMICIATES. INC
Division o/ Kldde Consultants, Inc.
Osis Av.R%L 23. 19)37
tuPAuL. A. A ` l� • Job WpS?EWRTER TREATMENT 7RAN
P.O. 1,OX 12(.-7UttGRPt� m, ?,l�P�ATENFtmT WORK
.10cJ00 11 %G"\,JNY SE WEaT F -EA 7tAoN. I oM. CZ•70J�SS-OZ
MIKNrAPWS KmIAMOTA SS440 Lootbe ntgTIC.ELLO. 1�INxESOTA
Ann: GAVNIJTITER Etgirwr 01E M p S. nCpRI1►c.j-
Gentlemen: We cro�cadlnq You Anochd -/-S, SepretNY _ BY Mmwpr_ft %flowliv Itsrra: .. _. ...
O Shop Drewlnp O Spedtitstlone AOwrtpt Order O Inepealon Report
O Print O Rd. Reporu O contracts O MwnorwWwn
NO. SHOP DRAWING DESCRIPTION
PRIINTS^^ NUMBER
V 0
, (kZ (,INAL COpICS CSF (1C!F l /�
RAAn%,,rn
Thew pe tromenhud as dodud:
O No Excodont Token
O NDts MwItInp O For Yow Uw
O Rejected
O Canna ns Attsdtd O Ae Repuwe !
O A- 'wwtdAwmeeh
O ReebroWCa nwrt kFaSW4tva
Remwks: 1-EAS�E F&=- AZF--
ALL KIM (0 C.t)A/—c ANQ SFnI,\
/
�1K llvl t C—. TTS
/►Al
ax. V lnurGTru—a AT Tif `.,I r
or Mows tcEu
�;�lcY k[E�Ilvc.., CMI �E�^ OFr=.ollRatw[ltraurtRORRA000u►tt�R
�:.y�WOLFvfEL'!'��fV nF MON'1rGEL_p
OF MONTICEI�ot
OW -16 XECIIN`,B,M Flt C->FFICe �-
2021 Esat Harnlpin Avww • Sub 2JA • ><ilw�po� Atbrweb 661!9 • QIJ/�4I • B8�
CONTRACT CHANGE ORDER t
asulms leannm
Loos sumten
ORR'SCHEIEN'MAYERON a ASSOCIATES. INC.
arm pN 0...DDI ro.14".wts. -C
ewe I"? NINNI Nr .vl e.ns IN r.r.e"OLIS r.. LU17 M, 21 3714M 1— "a"
Contractor Paul A. Laurnncp Cn_. Change Order Mo. 33
Address P.0_ Box 1267 10000 HaghrAT 55 Wect ileld Mbdl}, No. 66 -
Minneapolis, Minnesota fraJecr}� 068-2748.01
Job location Monticello, Minnesota EPA (rent No. C270855-03
In accordance with the terms of your contract dated November 20 19 111)_ with
Cit, of Monticello Owner for WWTP 11onrAdInn X gQpurtenant Work
You are hereby requested to comply with the following Changes from the contract plans and specifications:
Description and Justification: - Refer to yield Modlf f__.aL (Attached)
In order to insh-re continued field service of the sludoe handlino and land_apnlication
vahicles_ additional safety and emeroencv breakdown soarp Qgulp.,ent is reouired.
Rr.nsdn.n el Costs this Change Order: 1
ILaborIEquips*"(material) Profit S Overhead Tots) Add Total Deduct
$2,284.00 I 5343.00 112,627.00
Amount of Original Contract: ! 4,704.000.00
T1:l Contrscl
Contract Tbru C.O. / 32 Total Addition Total Deduct Thr7hls C.O. / 33
$4,781,593.07 I $2,627.00 $4,784,220.07
Original Contingencies (391 9 141.200.00
Hot Remaining
Cont, Thru C.O. if 32 Add This C.O. Deduct This C.O. Coot I nge n cles
1163,606.93 I $2,627.00 $60,979.93
There will be an w enslon of 0 days for ccmpiet Ion.
The data of the caplet Ion of Contract was October 28 19 82 end now will be October 28 19 82,
Accepted by Date Ua,.ed
Canty for
Recommended by ice, Z b �(� .KI ' (}n'`l EC
Engineer
Approved by
Owns.
Date 6laoed
De+e $lased
} I
ORR•SCNELEN•MAYERONbASSOCIATES, INC
9 n9
ansultin Engineers Division of Kidde Consultants, Inc.
ti
Land Surveyors
March 16, 1982
Paul A. Laurence Co.
9,0. Box 1267
10000 Highway 55 West
Minneapolis, MN 55440
Attn: Mr. Bruce Hanson
Re: Monticello Wastewater Treatment Plant
Upgrading b Appurtenant Work
EPA Project No. C270855-03
Sludge Hauling b Land Application Equipment, 1155E
Gentlemen:
As you are aware, Mr. John Simola and I performed an on-site
inspection of the sludge handling vehicles at the I.M.E. Plant in
.:.alta, Illi.n.ois on March 10-11; 1982. we were favorably
{
impressed by both units. They meet our specifications with minor
exceptions as noted in the attachment to this letter. (Please
note that this punch list was mutually compiled by Clayton
Dickerson and ourselves during our visit and typed in their
office prior to our return.) We understand I.M.E. is correcting
all noted deficiencies.
We mutually agreed to the following conditions concerning
payment, insurance, delivery, substantial completion, warranty,
etc.
1. I.M.E. should request full reimbursement from PALCO.
This payment would be subject to the standard 5% retainage.
2. Substantial completion certification will be processed
upon delivery of the vehicles to the site, all noted deficiencies
corrected, and after satisfactory performance testing.
3. Delivery of the vehicles to the site should not be prior
to substantial completion of the sludge vehicle garage, but no
later than August 1, 1982.
4. The City of Monticello will assume insurance coverage
and start the one year warranty period upon certification of
substantial completion.
5. Final payment (release of 5% retainage) will be made
upon completion of entire project or at PALCO•s discretion.
The City of Monticello is contemplating some additional features,
spare equipment, and accessories not originally specified as
listed in the "optional equipment* section of the attachment.
20?1 EaSt Hvnt)Gpin Avenue • Suile 231; + Vainospolis, t✓1innes01e 55413
612.1331.8660 TELEX: 29.0948---7-7— J'
Paul A. Laurence Company
GENERAL CONTRACTORS
P,O. Go. 1267
10.000 Highway 55 West
Minneapolis. MN 55440
Telephone 612/546.6911
TLX 2907]0
April 20,'1982
Orr-Schelen-MSayeron d Assoc., Inc.
2021 Fast Hennepin Avenue, Suite #238
Minneapolis, KN 55413
Attn: Mr. Gerald S. Corrick
Re: wastewater 'treatment Upgrading and Appurtenant Mork
Monticello, Minnesota
FPA Projoct No. C270P55-03
C1Tanyge Order Request No. 33
Gentl4men:
c.c EIV ED
CO97Y d 01 . J
lltv.. •
APR 2 1 1932
�rl li I
As per your letter dated March 16, 1982 requesting a quotation for
additional features, space equipment, and accessories for the sludge
hauling and land application equipTlent as specified in Section 1155B,
we su!rit the follcwing price:
Material...........................$2,284.00
Overhead 6 Profit @ 158............ 343.00
ICTAL..............................$2,627.00
The price includes furnishing the following items:
(2) -Scaled beam flashing yellow beans w/necessary mounting
bracket and wiring (nountod at roar of each unit) .
(3)-6"x10'-0" vacuuq/pressure hoses w/PT fittings.
(12)-6" replacenent hose brackets.
(2)-22" replacanent hatch gaskets.
(1) -Replacement roar door gasket.
(2)-3" ball cents
(1)-I.H. factory service manual
(2)-0-30; 3" diameter spare vacuLzyVpressure gages.
Please issue a change order for the above amount as soon as possible.
Sincerely,
PAUL A. IAUMXE COWANY
Bruce R. lWison
BIG!: If
cc: Palco-Monticollo,MN
Job Filo
6um,oiery of S. J. 0,0,06 6 sone Cmn1.4„ p
Paul A. LeurahCe COrhOar-, ,. — ou.1 cpp:rt; nl:;
C.!�=r,, 11555
Q MDn-+ICeIID W WT'1' C'I+. o M1.++++icell� �V►ln
EPA C270895 -o,, nc.aec� tion List _ MarCM II. MIS
Applicator - 2000 gallon
1. Add rear tow hooks or tow loop
2. Add parking brake on indicator light
3. BOTH units to have one (1) 10' x 6" hose; one (1) strainer; one (1)
cTeaning wand attachment with 15' of hose and one (1) 6" to 2"
reducer. "
4. Add four (4) stainless steel 3" PT couplers and caps on plow manifold.
5. Replace right hand inner fender splash guard.
6. Left hand rear brake shoe squeals and grabs (?)
7. Recalibrate speedometer for existing rear axle and tires.
8. Change control panel decal.
9. Readjust front end support brackets.
10. Add handle and grip to side load valve.
11. Repaint front bumper completely - touch up all paint as needed.
Clean cab inside and out before delivery.
12. Add empty/full decal
13. Tighten packing and adjust both valves for proper open/close.
14. Add dash decal - Before opening top hatch. verify hatch hold-downs
are off.
15. Check sealing of check valve of vacuum/pressure pump.
16. Adjust hinges on hydraulic hatches (both units) before delivery.
Page Two
Paul A. Laurence Co.
March 16, 1982
Please have I.M.E. prepare a preliminary quotation for these
options. If the price is acceptable, we will issue a field
modification covering such options.
Please call if you have any questions.
Sincerely,
ORR-SCHELEN-MAYERON
b ASSOCIATES, INC.
J'C
Gerald S. Corrick, P.E.
Project Manager
GSC:nlb
Enclosure
cc: Clayton Dickerson, I.M.E.
John Simola, City of Monticello
John P. Sadalich, OSM
Charles A. Lepak, OSM
J
`1
L
Transporter - 4000 gallon
1. Add rear tow hooks or tow loop
2. Add parking brake on indicator light
3. BOTH units to have one (1) 10' x 6" hose; one (1) strainer; one (1)
ming wand attachment with 15' of hose and one (1) 6" to 2"
reducer.
4. Repaint front bumper completely - touch up all paint as needed.
Clean cab inside and out before delivery.
5. Tighten packing and adjust both valves for proper open/close.
6. Add dash decal - Before opening top hatch, verify hatch hold-downs
are off.
1. Adjust hinges on hydraulic hatches (both units) before delivery.
B. Re -mount cab vacuum/pressure gauge to clear driver's seat belt.
9. Check all wheels for correct alignment and tightness (appears that
rear wheels may have slipped).
10. Repaint right hand catwalk.
Both units to have complete operators manuals, .Check on availability and/or
cost of factory service manuals for both chassis.
Optional Equipment:
Rear yellow beacon for each unit.
Three (3) additional 10'x6" hoses with fittings
Twelve (12) 6" hose gaskets
Two (2) 22" hatch gaskets
One•(1) rear door gasket (4000 gallon)
Two (2) 3" ball seats
One (1) I.H. factory service manual for both chassis
Two (2) spare vacuum/pressure gouges
t
onsuting Engineers
%and Surveyors
March 29, 1982
ORR-SCHEIEN • MAYERON 6 ASSOCIATES, INC.
Division of Kidde Consultants, Inc.
Paul A. Idurence Co.
P. 0. Box 1267
10000 Highway 55 West
Minnepolis, Minnesota 55440
Attn: Bruce Hanson
Re: Monticello Wastewater Treatment Plant
Upgrading 6 Appurtenant Work
EPA Project No. C270855-03
Field Modification 086
Sludge Hauling & Land Application Equipment, 1155E
Gentlemen:
Subsequent to our recent on-site inspection of both vehicles at
the I.M.E. plant in Galva, Illinois, the City staff has requested
additional safety and emergency breakdown spare equipment
required to assure continued field service of the vehicles.
The following is a specification of parts/equipment which shall
be provided by the contractor as part of Specification Section
1155B.
1155B.02 - 2,000 Gallon Applicator Unit
1. Provide a rear amber rotating beacon (twin sealed beam)
clearly visible from the rear of the unit.
2. Provide three (3) additional 10'x6' flexible hoses with
fittings.
3. Provide twelve (12) 6' hose gaskets.
4. Provide one (1) spare 221 diameter hatch gasket.
S. Provide one (1) spare V ball seat.
6. Provide one (1) spare vacuum/pressure gauge.
7. Provide standard factory service manual by chassis supplier.
2021 East Hennepin A, •suite 238 • ^apolis, lbtinnesota 55413
C, .'50 T[LO• 29-09411
J
Page Two
Paul A. Laurence Co.
March 29, 1992
1155.03 - 4,044 Gallon Transport Unit
1. Provide one (1) spare large diameter rear door gasket
2. Same as previous Item 4.
3. Same as previous Item 5.
4. Same as previous Item 6.
5. Same as previous Item 7.
Please submit a change order request at your earliest convenience
for work specified herein.
Sincerely,
ORR-SCHELEN-MAYERON
b JOCIATES, Z C.
C P �
Gerald S. Corrick, P.E.
Project Manager
GSC:nlb
CC: John P. 9adalich, OSM
Charles A. Lepak, OSM
Dick Reeling, OSM Monticello Office
John Simola, City of Monticello
Consulting Engineers
Land Surveyors
March 30, 1982
ORR-SCHELEN-MAYERON &ASSOCIATES, INC.
Division of Kidde Consultants. Inc.
Paul A. Laurence Co.
P.O. Box 1267
10000 Highway 55 West
Minneapolis, Minnesota 55440
Attn: Mr. Bruce Hanson
Re: Monticello Wastewater Treatment Plant
Upgrading and Appurtenant Work
EPA Project No. C270855-03
Revision to Field Modification 186
Sludge Hauling and Land Application Equipment, 1155B
Gentlemen.
The following Item for the 4,000 Gallon Transport Unit was inad-
vertently omitted from Field Modification 186. Add Item 6 as
follows:
6. Same as previous Item 1.
Sincerely,
ORR-SCHELEN-MAYERON
6 JASWIASIN A
Gerald S. Corrick, P.E.
project Manager
GSC:min
cc: Mr. John P. Badalich, OSM
Mr. Charles A. Lepak, OSM
Mr. Dick Keeling, OSM Field Office
Mr. John Simola, City of Monticello
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2021 East Hon ,nin A,.....,. • Suite 238 • Minneapolis. Mir, +s 5$413
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1. Application for Project Grant I PROJECT NUMBER
TIM Mey,LIGHT FOUNDATION GRANT for
Senior Club/Center Facilities MCK -
A. GENERAL INFORMATION
Name of Proposed Senior Club/Center Project: Monticello Senior Center
Name, Address, and Phone `umber of Address at which Proposed Project 1311 be
Applicant Organization Conducted (Street, City, County (s)
City of Monticello Monticello Senior Citizens Center
250 E. Broadway, Box 777 107 Cedar Street
Monticello, MN 55362 Montice)lo, MN 55362
Same of Applicant Organization Director frame of Project Director, Supervisor, or
Coordinator
Richard Wolfsteller, Acting Administrator Karen Hanson , Director
PROJECT PERI0;1
Beginning July 1, 1482 and Ending June 30, 1483
B, COITUTATION OF FUNDS REQUESTED
1, 1. Estimated Total Cost (Totals from Sec. C)
2. Less Estimated Project Income (Totals from Sec. E)
III -B Grant plus Match I
Other Income $
3. Esticuted Net Cost (Subtract 2 from 1)
4. Leos Applicant's Proposed Contribution (Totals from
Sec. D)
5. Amount ReCuc5tCd (Subtract 4 from 3)
Project Period
$ 3,Q60
990
$ 2.970
A
TE MS AND CONDITIONS: It is understood and agreed by the undersigned that: (1) funds
granted as a result of this request are to be expended for the purposes set forth herein
and in accordance with all applicable laws, regulations, policies, and procedures of this
state, the area agency and the 11innesota Board on Aging: (2) any proposed changes in the
proposal as approved will be submitted in writing by the applicant and upon notification
Of approval by the state or area agency shall be deemed incorporated into and become a
part of this agreement; (3) the attached assurances in Sec. F apply to this proposal as
ipproved; and (4) funds awarded by the state or area agency may be terminated at any
time for violations of any terms and requirements of this agreement.
Naze and Title of Individual Authorized to
Coo it Applicant Organization to this Agreement _
Hick of Monticello
Anat. Adm. ,sauna)
City of Honticeilo {Signituro) � tuatej
r
tOlAl`icKnight Application
C. ESTIMATED PROGRAM BUDGET
*Add additional page, if needed.
-)
(Cost Categories
Total Cost
Cash
In-kind
1. Alteratiou/.tenavation
2. Building Acquisition
}
�3. Construction
4. Architectual Engineering -
Basic Fees
5. Other Architectual
Engineering Fees
(See attached estimate)
6. Equipment (Itemise)*
155 yards carpet 1500.00
48 Chairs 768.00
desk chair PS.00
Carpet repair 100.00
3,960.00
3,960
0
cot 97.00
6 tables 540.00
2 chaircarts 180.00
2 coatracks 280.00
rile Cabinet 120.00
Typewr i U e r 290.00
�7. Total Costs
3960.00
3,960.00
0
B. Foundation Share 75 %
2.970.00
2,970.00
0
*Add additional page, if needed.
MONTICELLO OFFICE PRODUCTS, INC.
CAP P. O. Box 548, Monticello Times Bldg. Monticello, MN 55362
Phone (612) 295-3121
l� Jrn 441 • C" C' ACA-
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STATEMENT
LOWELL -BUD-SCHRUPP
Golden Valley Furniture Co.
PhOne 795-53M — Monticello, Minn. 55362
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GOLDEN VALLEY FURNITURE Co'
Montlpetla 0. easel 5
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D. APPLICAM 'S FROPOSED CONTRIBUTION
SOURCE AMOUNT
CASH
-Fundraisers.(already have$711.from.the•Monticello.information 5990.00
'•?:i %e;Booth).. 1:'••1•LZ J.4;t-S.,'; 9rT :. .:. - .
SUB -TOTAL -S990-00
IN -RIND RESOURCES
0 0,
SUB -TOTAL' 990
TUiAL $990.00
E. ESTIMATED INCOME
SOURCE AMOUNT
TOTAL
SECTION F - ASSURANCES
A. APPLICABLE TO ALL APPLICANTS:
The -Applicant hereby assures and certifies that he will comply with the
regulations, policies, guidelines and requirements of the Area Agency and
Minnesota Board on Aging as they relate to the application, acceptance and
use of The McKnight Foundation funds for this Foundation assisted project.
Also, the Applicant assures and certifies with respect to the grant that:
1. It possesses legal authority to apply for the grant; that a resolution,
motion or similar action has been duly adopted or passed as an official
act of the applicant's governing body, authorizing the filing cf the
application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the
official representative of the applicant to act in connection with the
application and to provide such additional information as may be required.
2. It will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being
motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other ties.
3. It will give the grantor agency or the Minnesota Board on Aging
through any authorized representative the access to and the right to
examine all records, books, papers, or documents related to the grant. )
<. It will comply with all requirements imposed by the Foundation, J
Minnesota Board on Aging and grantor agency concerning special require-
ments of law, program requirements, and other administrative requirements.
S. It will comply, before the senior club/center program is operated in
such facility, with all applicable state and local health, fire,
safety, building, zoning, and sanitation laws, ordinances or codes
where applicable.
G. it will comply with State Equal L`nployment Opportunity principles.
7. It will not discriminate because of race, color, sex, religion,
national origin, or handicap in providing aorvices or other benefits
under projects financed in whole or in part with Foundation funds.
a. If a facility will be shared with other age groups, funds will be used
only for that portion of the facility that will be used by older
persons. where the same floor space is to be shared with different
ago groups, funds will be used proportionately to the extent that such
floor space will be used by older persons.
SECTION F -continued: >
'B. 'ADDITIONAL SPECIAL'A53URANCES'APPLIGABLE TO -FACILITIES TO BE ACQUIFED OR �
- CONSTRUCTED:-
_.. _-- to-, .•-_��.. 1' ..
I _.There are:no existing-.facilitiesain-the:coamunityssuitable for -leasing.
as a seniorclub/center. -
r' 2. 'The facility will' be in a suitable. location. as"determined with the
applicant by the Area`Agencp and/or the MBA Building -Specialist.
3. The applicant will have construction contracts'.for all alterations/reno-
vations and construction work. .'A "Contract Addendum". will, be included
..in all construction contracts. -Contractors will be'required to sign
lien waivers.
4. The £acility.vill not be used. -and -is not intended,to be used for _
sectarian .instructionsor_as.a-place•�ofireligious worship. -
5. The facility will be used for purposes for which it is acquired for
not less than 10 years after the date acquired, or 20 years after
completion of construction.
DATED
City of Monticello
Grantee
(President, ChAirman of the,. Board
or com arablt authorized ctficidi)
TITLI_ AssistantAdministrator
a
SECTION C - FACT SHEET - SITES Anil ITIPR0VR4F1,`IS, page
A. Exi-tint Facilities:
1. Brief description of the facility and its location.: (Attach drawings, snapshots,
etc., plot pinr.)• Monticello Senior Citizen Center. The buirdin-'ic 1--n 4
at 107 Cedar St. Monticello 1, block off Main Street. Thr huildino i� an x In
(3bo0 square feet). we will obtain 30 X 40 (1200 seunre fend .
` 2. Title or other interest in the site is or will be vested in:
City of Monticello (Title attached)
3. Acct'_sitiC..: P/A
a. Cost of faeilith S b. Target date fCr Purchase!
C. Title search completed? Yes No (Explain.')
d. Indicate type of title:
C. Mortcage Information (If applicable): N/A ,
a. Y.crte_ace holder: b. Arount of morteaga $
(Attach documentation)
c. How is mertaage being paid or to be paid:
J
5. Leased Facility: (If applicable) N/A
a. 1:ar.e of Lessee:
b. ?:are of Lessor:
c. A:urual rental rate:
C. Nurber of years to r_r.
G. A'.te:ations/Penova tions N/A
d. Leno•h of lease
f. Is lease rene,z`-:e? If net,
explain'
a. Attach draw -Ings and specifications for alteraticn/renovr.':ien to be
cor.p!ete!. If not available, explain'.
b. Attach cost estiaates.
C. Attach documentation that facility eorrl!es with zoning ordinances.
d. ~'here applicable, attach certification from architect o-. tho feasibility
of improvinc existing sito topography.
t. Cargot Cates .for: Bid Advertiser..ent:
Contract Award Co plation of alteraticns/renovations:
Occupancy
J
#Explain details, as necessary, in li PROCRAII NARRATIVE
.13 'ZZ/
MONTICELLO SENIOR CENTER -,Equipment
li. PROGRAM NARRATIVE '
1) Need for this Assistance:
Monticello area senior citizens have need for additional space in the
existing center to accommodate their growing programs and people attending
the center.
This grant reque>t is to provide equipment for the Monticello Senior Citi-
zen Center. The City of Monticello has given the center additional space -
40 X 30 or 1200 square feet. The space is directly behind and attached to
the existing senior citizen center.
The maj^city of the work for expansion will be done by the senior citizens.
They will contract the electrical and construction work.
The Senior Citizens have constant fund raisers to support their center
needs. Their various fund raisers include annual fish fry, summer infor-
mation booth, quilt making, pie and ice cream social, county fair, wood-
woik sales, creamic sales, raffles sales and craft sales. The funds gen-
erated range from $60 to $800.00 per project. They average about $2000.
per year in fund raisers and the local community supports the center 100%.
The City of Monticello maintains the senior building and paysa full time
director: The community (groups, business, and individuals) support the
senior projects in any way they can and often volunteer to help with them.
The senior center has monthly business meetings, the second Tuesdav of
the month. The seniors give their input on the center operations, such
as doily activities, trips or fund raisers. The seniors recommendations
are then taken to the Board of Directors which:iseomprised of 10 members.
Seven members are seniors, 2 members are local businessmen and one member
is the superintendent of schools, With the paid director acting as an ex -
official member. The Board meets quarterly and are the policy making body
for the center. The Board is directly responsible to the City Council.
2) Results or Benefits Expected:
The Monticello Senior Citizen Center is a multi-purpose senior center. It
will continue to offer the vide variety of servicer. it has and expand room
to aecotmnodnte more seniors.
The City of Monticello will continue to operate the. center programs With
their full time director, Karen Hanson, and guidance from the Bonrd of
Directors. The senior center serves the City of Monticello (population
2830) and surrounding area. There are approizmntely 700 seniors in the
area and the center is serving about 450 seniors With present programs.
We need to furnish the newly acquired space with equipment to serve the.
poople. The number of people, served will increase due to added space.
The center will be expanding their craft, quilting and rug arca
space. This addition will also include a needed office which will be
used for the director and serve ns a health and nurse area, legal aide.
office, and small meetings room. At the present time, due to shortage of
space, the woodwork and ceramics area must close down when the blood
pressures are taken or if the legal aide aftorney is there as the rooms
are used for those meetings_ . The director also has no room for privacy
or working area toplan programs. J
There is no means of public transportation available but the center is
within walking distance for many and volunteer drivers assist others so
they can attend.
The additional space will allow and encourage more people to use the center.
The community is very supportive of the senior center and makes use of the
resources that are available through the center. The City maintains the
building and pays for a full time staff person. The school works very
close in coordinating classes using the seniors and offering classes and
trips for them. There is a senior citizen task force, which is a branch
of community education and they make suggestions and help when they can.
The local hospital offers health classes free or at a reduced rate for
the seniors. Often holding the class at the senior citizen center. The
nursing home supports the center anyway they can and has residents partici-
paring at the center when appropriate. The businessmen:and local groups
support the projects and help when appropriate.
Other resources in the community include three medical clinics, six
dentists, 2 chiropractors, 8 churches, a post office, a nursing home, a
hospital, three schods, 2 senior housing units (86 units total) and approx-
imately 2VO businesses.
3) work Plan:
a) Plan of Action
J
May l - Acquired additional floor space from City of Monticello
May 7 - Apply for McKnight Grant equipment
June i - Seniors Legin renovation
July 1 - Begin purchase of equipment
September 1 - Renovation completed and all equipment in pace
b) Orgnnizatians, Consultants and Key Individuals who Worked on Proj,:ct
Karen Hanson - Director of Monticello Senior Citizen Center, Karen
Coordtnater. all projects and activites for the center.
Donna Walberg - 7-W Area Aging Director, Support. and teehnicnl assistance.
Jean Fobbe - Volutneer Serviges Coordinator, Wright County llumnn Services.
Support and technical assistance.
City Council - Contributed space and technical assistance.
C) NIA
d) N/A
4) Activites and Services Available to Seniors Through the Senior Center:
Outreach
This is achiavad by weekly column in the local newspaper, word'of mouth,
personal approach, use of s+ nortive services such as blood pressure chacl%s,
a health assessment - which draws people in and will use Other services
tf done through doctors, druggists, hospitals and churches who refer people
t to the center.
Information d Referral
We have a phone andas calls come in, the Director and people answering
the phone are familiar with resources. We have a Wright County Resource
Directory, and Senior Summary Book and are updated with information from
Jean Fobbe, Volunteer Coordinator at Human Services.
Transportation
Coordinated through Wright County Human Services Agency.
Health Service and Assessment
The Director arranges for blood pressure checks every Tuesday. The local
hospital often offers classes to seniors at discount or,frlte.
Friendly Visitor
The 'Director visits many members in the hospital; helps get volunteers
for visiting friends and coordinating program with Human Services Agency.
Recreation 6 Social Activities
We have planned trips both day, and overnight and extended tours, dances,
bingo parties. monthly birthday dinners, County Fair, Expo 82, Fall
Festiral, etc.
Social Integration
Card playing, visiting, ceramics, woodwork, etc.
Home. Deliverd Meals
The Senior Citizens help set up this program that is available through
Monticello -Big Lake Hospital. Senior Citizens serve on the advisory board
for the meals and there are Senior Citizen volunteers that help deliver
the meals.
Orgnnizntion Advocacy
We meet once a month ns n group for any business. We are members of the
Wright County Council, the Senior Federation, etc.
Individual Advocacy
Done on a daily bnsis by Director and by seniors for each other.
Adult Education
Son ors work with the Community Education program serving on the advisory
council. Community Education has had various clasans in the center and many
seniors tach the classes for Community Education.
Nutrition
We have birthday dinners once a month that are nutritious. We are three /
miles for the Big Lake Nutrition Center and if the need arose, we would
be able and willing to accommodate a nutrition center.
Legal Aide
Once a month legal aide through St. Cloud provides a attorney and he
meets With clients at the Senior Center.
Meetings
The Center is used for various monthly meetings, such as Historica!
Society, Home Health Care meetings, and other meetings where seniors are
encouraged to participate and get involved.
There was a request to have more recreational activites such as dances
and that has been arranged.
b) Involvement of Seniors ..
See H - last paragraph
C) Staffing 6 Leadership
n.,,cu ianav,.. virectu,' of i-0wuticuAlo Senior Citiren Cuutcl, 503 W.
Maple, Box 33, Rt. 4, Monticello, MN 55362 will serve as the center
staff. The center number is 295-5200. Karen is In her IOth vear as
the. Director for the Monticello Center, and is considered as a Dep-
artment Head in Monticello town. Karen will continue to develop,
coordinate and implement senior programs in her area, working closely
With the centers' Board of Directors and the City Council.
Hobert Dowling, Scnior Citizen and retired.carpenter will be in
charge of the renovation of the facility, under Karen lianson's super-
vision.
d) Hours
The center is open from 8:00 - 4:30, Monday through Friday and is
available (by previous arrangement) for special activities on evenings
and weekends.
a) Financial Plan
The. City of Monticello Will maintain the, iacllty and pay for the full
time staffing of the Center. Senior Citizens provide additional support
through volunteer efforts and fund raisers. The. Canter receives many
memorials and other private donations.
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