City Council Agenda Packet 08-23-1982AGENDA FOR THE MEETING OF THE CITY COUNCIL
August 23, 1982 - 7:30 P.M.
Mayor: Arve Grimsmo.
Council Members: Fran Fair, Dan Blonigen, Ken Maus, Phil White.
1. Call to Order.
2. Approval of Minutes for Meeting Held on August 9th, 1982.
3. Petitions, Requests, Complaints/Citizens Coaments.
Old Business.
d. Consideration of an Appointment of Additional Election Judges.
New Business.
5. Consideration of an Application for a Traveling Show Permit.
5. Consideration of a Staff Renueat to Tnvostiqate Contract Ronego-
tiation with Corrow Sanitation.
7. Consideration of Change Orders 050, 051, 052 and 053.
B. Consideration of Attendance at the League of Minnesota Cities
Regional Meetings.
9. Gerald Corriek - Consideration of Application for Amendments to
the EPA/PCA Wastewater Treatment Plant Grant Program.
10. Consideration of August Bills.
11. Adjournment.
MINUTES
REGULAR MEETING - M0NTICELLO CITY COUNCIL.
August 9, 1982 - 7:30 P.M.
Members Present: Fran Fair, Yen Maus, Phil white, Dan Blonigen.
Members Absent: Arve Grimsmo.
1. Call To Order.
2. Approval of the Minutes for the Meetinq Held on July 26, 1982.
A motion was made by Fair, seconded by Blonigen and unanimous-
ly carried to approve the minutes of the regular meeting held
on July 26, 1982 as presented.
3. Petitions, Requests, Complaints/Citizens Comments.
None .
4. Consideration of an Amendment to an ordinance Establiahinq a
Pell.., for Arsezzme.^.-., of I-Lblic Lnprevements.
At the previous council meeting, concerns were expressed by
developer, Marvin George, over the city's ordinance require-
ment that requires full payment of any outstanding assessment
prior to the issuance of a certificate of occupancy or within
a 180 days after issuance of a Wilding permit, whichever comes
first. Mr. George was not contenting the certificate of occup-
ancy provision, but felt that in todayb real estate market, a
180 day provision is questionable.
In reviewing the item with the City Attorney, Gary Pringle, it
was determined that a 180 day proviuion could be questionable
and wan recommended by the attorney that this part of the ordin-
ance could be eliminated with the city still requiring the
onsocaments to be paid in full at the time of the issuance of
the certificate, since usually a transfer of ownership occurs
at this time.
The Council also diaccuaaod the possibility that a require-
ment for all outstanding aoueoaments to be at tho certificate
of occupancy time should be poosibily included in our auh-
division ordinanco rather than in the auaoaament policy and as
result, it could be a requirement of a oulziividor that the
assessments bo paid at the time of a certificate of occupancy
an one of the conditions of the subdivision plat.
-o
Council Minutes - 8/9/82
A motion was made by White, seconded by Fair and unanimously
carried to amend the ordinance Section 13-1-2 (h) deleting
the 180 day provision requiring the assessments to be paid.
See Ordinance Amendment 1982 -
5. Consideration of the Creation of the Position, Laboratory
Analyst, for the Wastewater Treatment Plant and Whether or
not to call for Applicants.
After the new Wastewater Treatment Plant becomes operational,
the City will be preparing its own laboratory testing within
the confines of the plant. Because of this, a new position
within the treatment plant should be established that would
create a job category called "laboratory Analyst". While the
job will require considerable lab analysis work, the person
in the position would also be assuming duties related to
plant maintenance and operation, etc.
A job description for the new position was drafted by John
Simola, Public Works Director, Jim Miller, Plant Superin-
tendent, along with City Administrator, Tom Eidem. The lab
analyst position would be a salaried position and would be
non-union. After review of the job description drafted,
a motion was made by Pair, seconded by Maus and unanimously
carried to authorize the creation of a new position within
the Wastewater Treatment Plant called "lab Analyst".
A motion was then made by Maus, seconded by Blonigen and
unanimously carried to attempt to promote from within
current city employees by posting a five day notice indi-
cating that the City would accept applications from the
present employees to see if an individual will moot the
qualifications with a salary to be negotiated at that
time.
G. Consideration of an Aqrecmcnt Between the City and Thomas A.
Eidem Providing for a Deferred Compensation Plan with
National Life Of Vermont.
Previously, City Administrator, Tom Eidem, elected to with-
draw from the State PEM Retirement Program and elected
to establish his own retirement plan.
Mr. Eidem recently selected a deferred compensation plan
with National Life of Vermont and In order for the plan
to be a qualified deferred compensation pinn, an agreement
has to be established between Mr. Eidem and the City of
Monticello indicating how the compensation deferred will bo
distributed upon retirement, death or neveraneo of employment.
c�
Council Minutes - 8/9/82
A motion was made by Blonigen, seconded by Fair and unanimous-
ly carried to approve entering into an agreement with the
City Administrator, Tom Eidem, in regard to the establishment
of a deferred compensation plan and agreement with National
Life of Vermont. (See Exhibits 89 - 82 01).
7. Consideration of a Bequest to Install Concrete Flooring in
the new City Maintenance Building.
Water's Incorporated has recently completed the new pole
building on the maintenance building property along West
County Road 39.
The total cost of the building was $19,368 or $2,382 less
than originally budgeted for and as a result, the public
Works Director, John Simola, requested authorisation to use
the excess funds for the installation of a concrete floor
in the new building at this time. The estimated cost of a
concrete, reinforcing wire and joint material was estimated
at $2,230 and It was estimated that approximately $800 worth
of city labor would be needed to complete the job.
A motion was made by Maus, seconded by Fair and unanimously
carried to authorize the expenditure of $2,230 for concrete,
reinforcing wire and joint material for the installation of
a concrete in the new city maintenance building.
In addition, the Public works Director was authorized to
install a 100 amp electrical service in the new building
using a service panel, lights, conduit and miscellaneous
wire salvage from the Oakwood building with approximately
$150 in coot necessary to purchase service wire and breakers.
8. Consideration of Quarterly Financial Report - Liquor Store.
Mark Irmiter, Liquor Store Manager, reviewed with the Council
the six month financial statement for the liquor store opera-
tiona. It was noted that sales for tho first six months of
1982 increased approximately 3S% over the same period in 1981
and also gross profit increased approximately 7% over 81
figures. The not operating income decreased approximately
$1,000 from 1981 duo to increased operating coot. The gross
profit porcontagon remained in line with what wau expected
and the anticipated year end report should indicate the name
amount of revenue we experienced in the past. Ilo action wan
taken other than review of the statements with Mr. Irmiter.
It was noted that on future reports, a count of the customers
will bo included to provide an indication of tho traffic that
the otoro in generating each quarter.
Council Minutes - 8/9/82
9. Consideration of Proposal to Construct a Freight Loading Dock
at Ili -Way 1,ic;vor.
At previous Council meetings, the Liquor store Manager was
authorized to seek quotes and bids for the installation of
a loading dock in the rear of the liquor store. In review-
ing the construction of a loading dock, it was determined
that the water line servicing the liquor store would have to
be relocated or lowered because of the excavation required
for the loading dock and as a result, the initial estimates
are caning in quite higher than originally proposed. Mr.
Irmiter noted that only one bid has been received so far for
the complete construction of the dock along with the reloca-
tion of the existing water line for a total cost of approxi-
mately $8,000 which is double what originally was anticipated.
Although relocating and lowering the existing water service
is increasing the cost of the project considerably, it was
noted that the water service will probably have to be re-
located no matter whether a dock is built or not to elimi-
nate potential freezing problems in the future.
In addition, the Council discussed whether or not a wooden
type dock should be built instead, which would still provide
the same features of a permanent concrete dock and would be
much cheaper. It was the concensus of the Council to have
the Liquor Store Manager, Mark irmiter, pursue Che altorn-
ativo of constructing a wooden loading dock rather than a
permanent concrete structure.
10. Consideration of a Proposal to Provide Electrical Power to
Lire Animal Pound.
As part of the Wastewater Treatment Plant Construction Project,
a now underground service for the plant will W a 460/480 volt
three phase service, which will not be suitable for providing
electrical service for the dog pound.
HSP 11118 estimated that the cost of providing a now separate
service for the dol pound at $3200 while tile electrical
contractor at the wastewater Treatment Plant project auti-
mated the cost of providing single phase power from the sludge
vohiclo garage to the dog pound at $1500 to Moo.
John Badalich, City Engineer. noted that the Minnesota Pollution
Control Agency recently indicated that funds may be available
for the conversion of thin electrical power uinco it is part of
the Wastewater Treatment Plant Construction Project.
As a result, 8lonigen made a motion, seconded by Fair and unani-
mously carried to approve the expenditure of $1500 to $1800 to
provido electrical service to tho dog pound at the Wastewater
Treatment Plant. It was noted that if funding is available
through PCA, thio item will be considered as a change order as
part of tale V ewater Treatment Plan Corintruetion Project.
Council Agenda - 8/9/82
11. Consideration of Establishing Election Judge Role and Desig-
natinq Polling Place.
State Statutes require that the City Council appoint all of
the election judges for both the primary and general elections
and also to designate the official polling place.
A list of 26 individuals was presented to the Council who have
indicated that they would be willing to serve as judges in the
upcoming elections. In addition, possibly 4 additional people
will be added to the lint making a total of 30 election
judges available to cover all shifts for both elections. In
the past, the official polling place for city residents has
been the City Mall Council Chambers.
A motion was made by Blonigen, seconded by Fair and unanimous-
ly carried designating the official polling place for the up-
coming primary and general elections to be the Council Chambers
in City Mall and also approved appointing the 26 individuals
listed in Exhibit 1 as election judges for the primary and
general elections of 1982. (See Exhibit 89 - 02 N2 for the
list of 26 names).
12. Review of Feasibility Study for Boyle Property.
Mr. John Badalich, City Engineer, presented to the Council a
preliminary report and cost estimate of providing public
improvements to property owned by Mr. James Boyle who plans
a subdiviaion known an Meadow 0.ik.
Mr. Badalich explained briefly that the project could be con-
structed providing sewer and water and street improvements
over a six stage development plan with a total project cost
exceeding four million dollara ($4,000,000). The initial
stage of providing sewer and water to the subject property
and serving approximately 63 residential lots in the first
stage of the dovelopment would coot approximately $1.4 million.
Mr. Badalich noted that additional coat estimates will W
available in the preliminary report that will be presented
at the public hearing on the feasibility of the improvements.
No action was taken by the Council at the present time until
further ould ivicion takes place on the Boyle property. A
public hearing on the feasibility report will be presented
in the future after the ouldivision requirements have Won
met by the developer.
Meeting Adjourned.
Rick 'Wolfatollor
Assistant Adminio ator
Council Agenda - 8/23/82
AGENDA SUPPLEMENT
4. Consideration of an Appointment of Additional Election Judges. (T.E.).
Since the last meeting Marlene has been able to secure the names of
two more pncsuns who are willing to serve as election judges. This
brings the total number of judges to 28. All we need for the appoint-
ment of these people would be a similar motion to the one made at the
last meeting. Basically, "I move that the following persons be ap-
pointed as election judges for the City of Monticello: Merrilee
Sonju and Mrs. Keith Kjellbcrg".
We are still looking for 2 more judges in order to get the total
number up to 30 eligible judges. If we are unable to find people
who are willing to serve, I believe that we can manage with the
number of judges we have, I will simply adjust the scheduling.
5. Consideration of an Application for a Traveling Show Permit.
Mr. Roger W. Hedtke, co-chairman of the St. Henry's Catholic Parish
Fall Festival has submitted their application for a permit for a
traveling show. The letter accompanying explains that St. Henry's
volunteers will be running the rides and selling and collecting
the ride tickets. According to the ordinance, the $100 fee may be
waived for non-profit organizations at the discretion of the Council.
1 suggested that Mr. Hedtke submit his request for a waiver of that
fee in writing and that request is attached. They have provided
complato liability insurance and they are in the process of
securing a surety bond which Mr. Hedtke will have with him on Mon-
day evening. The necessary action on this request really should be
two motions, the first of which would be the granting of the permit,
and the second would be the waiver of the fee. These could in fact,
be done in one motion, if everyone is certain that the vote will be
unanimous for both issues. I would recommend, however, that they
be done in two separate motiono addressing both the issuance of the
permit and the waiver of the fee.
REFERENCF.Se A copy of a letter requesting the waiver of the license
fee, copy of the permit application, a copy of the certificate of
Insurance, a copy of that section of the ordinanco code applying
to traveling shows.
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1}- wllh aspect to those coverages for which a specific limit of liability has been entered and is subject to all the terms of the
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carnival
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1� committee (10 the owner or lasses thereof and (ill) a municipality granting the named Insured permission to operate a
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I} NAME 6 ADDRESS OF INSJRED NAMES ADVkF:,' 1 r ( FHTIF ATE H' .[ER
` NORTHERN LIGHTS SHOWS
Route 2, Box 141
Brook Park, Minnesota 55007
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3-9 -1 3-9 -5
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CHAPTER 9
TRAVELING SNOWS
SECTION:
3- 9 -1:
Purpose
3-9 -2:
Definitions
3- 9 -3:
License Required
3-9 -4:
License Application
3- 9 -5:
License Fees
3-9-6:
Provisions of License
3-9 -7:
Surety Bond
3-9 -8:
Insurance
3-9 -9.
Approval of License
3. 9 -10:
Revocation
3-9-1: PURPOSE. To control and regulatetravoling shows.
3-9 -2: DEFINITIONS: Unless otherwise stated, whenever used in this
chapter, the following words shall have the meaning given to
them in this section:
CARNIVAL: A traveling enterprise offering amusement.
CIRCUS: An arena often covered by a tent and used for variety shows,
usually including tests of physical skill and daring, wild
animal acto and performances by jugglers, clowns, etc.
MENACERIE: Display of animals for exhibition.
3-9 -3: LICENSE REQUIRED: No individual or Cirm shall operate a
carnival, circus or menagerie in the City of Monticello with-
out having first obtained a license as provided by this chapter.
3.9-4: LICENSE APPLICATION: Every person or firm desiring a license
shall fill out a form as prescribed by the City Clark and
rociova approval for ouch application by the City Council. Such an
application shall be made at least ten (10) days in advance of the City
Council mooting at which it is to be conuidered.
3-9 •5s LICENSE FEES: Fee for a license shall be a fee schedule
adopted by the City Council. (11/23/81 4107). The J
fee payment shall
O
3-9 -5
3-9 -10
accompany application. This license fee may be waived or modified for
non-profit organizations by the City Council.
3- 9 -6: PROVISIONS OF LICENSE: License shall be as provided in the
license application unless modified by the City Council and
shall not be for a period longer than seven (7) days.
3- 9-7: SURETY BOND: A Surety bond in the amount of $5,000 (five
thousand dollars) shall be provided to the City of Monticello
to insure that all applicable Federal, State, and City regulations are
adhered to including provisions of this chapter. This bond shall accom-
pany the application.
3- 9 -8: INSURANCE: Proof of insurance shall be provided with the
application and shall include protection at least in the
following amounts:
1. For amounts including death therefrom sustained by any one person -
$100,000.
2. For injuries including death therefrom sustained by two or more persons
resulting from one oecurence - $300,000.
3. For property damage - $50,000.
3- 9 -9: APPROVAL OF LICENSE: City Council shall review application and
consider approval based on the following factors:
A. Adherence to ordinance provisions in this section.
B. Previous violations of City of Monticello ordinances, other Cities'
ordinance, State and Federal regulationo.
C. Location and capability of location to handle anticipated traffic, etc.
D. Noise levels and proximity to residences, nursing homes, hospitals.
E. Other extenuating circumstances that may endanger the health, safety,
and general welfare of the City of Monticollo and its citizens.
3- 9 -10: REVOCATION: City Council may revoke the license at any time for
violations of this ordinance, or becoming aware of misrepresentation
of fact* in the application.
Council Agenda - 8/23/82
6. Consideration of a Staff Request to Investigate Contract Renego-
tiation with Corrow Sanitation.
The following text is a copy of a file memo prepared by me when
this issue first came to the fore front. I think it explains the
situation that we are presently faced with. Neither Rick nor I
have made contact with Corrow, Sanitation, but would like a direct-
ive from the Council to approach them with possibility of renego-
tiating. Since with my conversation with Pringle and the prepa-
ration of this memo, I have received information from the League
of Minnesota Cities showing that it is not in violation of the
bidding regulations to renegotiate an existing contract rather
than before its term has expired. Having not made any contact
with Corrow Sanitation, or even pursued this at length, there is
little additional information that I can give you at this time.
As I note in the memo, Corrow, may not even be open to such renego-
tiation, but I would like direction from the Council to pursue
this matter. It is also possible that renegotiation would not
even be attractive and that we would elect to go to bids at the
end of this contract term, and take our chances at a better rate.
There really is no reference material for this particular item.
- 2 -
MEMO
TO: Sanitary Service/Refuse Pick up File.
FROM: Thomas Eidem
DATE: July 9, 1982.
SUBJECT: Contract negotiations/Statutory Bid Requirements.
On July 8, 1982, I had a conversation with Rick Wolfsteller regarding
the necessity of the rebidding for the services of refuse hauling at
the end of the existing contract term. Rick informed me that the
owner Corrow Sanitation had asked about the possibility of guarantee-
ing his being able to continue as our garbage hauler. It seems that
he is in need of a new truck of approximately $65,000. tie does not
want to make the investment if he figures that he will lose us as
a client. He is however, willing to make the investment if there is
come type of guarantee that he will be our hauler in the future.
Rick also explained to me that at the time the present contract was
last bid, there was a substantial difference between Corrow and the
next lowest bidder and that Corrow is probably taking a lose on pro-
viding present services. What Rick and I discussed was the possibility
of circumventing the bidding procedure by renegotiating the existing
contract. What we thought we could perhaps renegotiate would be the
i'inal year of the exioting contract. (Where the
hauler is losing money) plus an additional 3, 4 or even 5 years at
an agreed upon rate. It is my contention that the hauler might con -
cider a lesser rate in the future years if lie can renegotiate the
final year of the existing contract in order to minimize losses or
perhaps oven turn a profit. It is not inconceivable that we could
oven negotiate the final year of this contract and establish set
rates in the upcoming years allowing for inflationary increases as
well. I spoke this morning, July 9, 1982, with City Attorney,
Pringle, on the ramifications of not going to bid since total con-
tract price annually exceeded the $10,000 statutory limit. It was
his judgement that attempts to renegotiate the contract without
going to bids is simply a matter of good buaineso judgement and is
a responsible action in the overall boat interest of the City, and
could be defended as ouch if a Question in ever raised by an auditor.
I have not, as of this data, made any contact with Corrow Brothers
nor with the City Council on their opinion of this matter. It might
be ouch that the hauler would not oven be Interested In a long term
renegotiation. The reason I say this is that certain grape vino in-
formation is such that the nearest competitor in the garbage hauler
Memo - Sanitary Service/Refuse Pick Up File
'July 9, 1982 1
Page ®2 /
business is going out of business, thus and if that is the case, at
the time of bids,Corrow would be the only bidder and could pretty
much set his rate where he wanted and the City would be virtually
trapped into accepting a much higher bid. As an added note, in each
of my prior positions, I have never bid garbage hauling services,
but rather have always negotiated contracts with a single hauler,
and have never felt any repercussions from doing so.
My inclination at this time will be to have either Pick or myself
make initial contact with Corrow and present the idea to them
of renegotiating the final year of this existing three year contract
and a minimum three year extension.
MI
Council Agenda - 8/23/82
7. Chanqe Orders for the wastewater Treatment Plant. (J.S.)
Change Order 050.
This change order is merely a balancing change order crediting a
$2,699.00 for deleting change order 046 (variable flow/return
activated sludge). This is necessary to balance the contract
dollar amounts as change orders 047 plus, which were approved,
were figured on contract amounts which included 046's approval.
Chanqe Order 051.
This change order includes maintenance equipment and some special
spark resistant tools. The high voltage at the plant would not
allow the City to use its presently owned shop welder or air
compressor. The spark resistant tools specified are only the
baro minimum needed in hazardous areas only. The ammeter is
necessary to check current draw on a regular basis on the 60
pumps and 30 or so other motors. The pressure washer is
necessary to keep buildings, vehicles and equipment clean. Total
cost is $5,818.00.
/ Chango Order 052.
l The large diameter low pressure blower air line in the equali-
zation tank may fill with sewage as installed. It is necessary
to relocate the end of the pipe out of the potential sewage
height. Total coat is $1,081.00.
Chanqo Order 053.
The equalization transfer pumps as installed are at a different
elevation than the discharge piping. Several fittings are needed
to connect the two. Total cost is $1,096.00.
The total coats for change ordora 051 through 053 are $7,995.00,
leaving not remaining contingencies at $15,213.93.
- 3 -
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CONTRACT CHANGE ORDER
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092-S{MEIENMAYF710N a ASSOCIATES. INC.
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Wntrattor Paul A. Laurence Co. Change Order No. 50
AddreSS P.O. Box 1267. 10000 Hwv. 55 West field Nodif. No. NA
Minneapolis. Minnesota 55440 Project No.068-2748.01
Job Location Monticello, Minnesota EPA Want No. C270855-03
In accordance with the terms of your Contract dated November 20, Ig 80 with
City of Monticello owner forWWTP Upgrading 6 Appurtenant Work
You are hereby requeo ed to comply with the following changes trod the contree plans and speclf]cat Ions:
Description and Justification: - Refer to field eodlf 0 NA (Attached)
Credit adjustment for Chanqe Order No. 46 which was not executed.
eakdown of costs this Change Order:
Labor
Equipment
Profit Overhead
Total
Add
Total DeduCY
1$2,699.00
Amount of Original Contract: 64,704,000.00
Total Contract
Contract Thru C.O. 049
Total Addition
Total Deduct
Thr u Thls C.O. / 50
4,824,690.07
$2,699.00
1$4,821,991.07
Original Contingencies (76) S 141.200.00
,et gwelnlrhg
Thru C.O. C49
Add This C.O.
i
Deduct This C.O.
i
Coni lngencles
1
(Cont.
$20,509.93
$2, 699.00
523,208,93
There will be an artenalon of 0 days for completlon.
The aero of the colplat ion of Controet wasOCtober 28 . i91L and now oil I be
October 28 . Ig 82.
/ Accepted by
Data Sloned
f Contrairtor
RK uewended by
Osie Sloped
Eflig 1 nee►
Ap pr o. ad b
Date Signed
Owner
-
CONTRACT CHANGE ORDER
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ORR SC 011'x— 01 a.— la l 1-14, ATES, INC.
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Gonfractor Paul A. Laurence Co. Change Order (fou 51 1
Addlesl, P.O. Box 1267, 10000 Hay. 55 West field "pole. fsb. 95
Minneapolis, Minnesota 55440 Project tob.068-2748, 0
Joo Location Monticello, Minnesota EPA trent No.C270855-03
in accordance with the torus of Your contract dated November 201, t9 80 with
City of Monticello ^-•er for WWTP Uoaradinq and Appurtenant Work
*ow are hereby repuested to comply with the following changes trop the contract plans and specifications:
Description and Justification: - Refer to field aodlt 195 IAttached)
rhe City of Monticello Operations Staff has reviewed their maintenance procedure;
and require that tools and equipment. be incorporated into the project to
+*sure a quality maintenance program.
oreakdOan of costs mit Change order: t
J
L cbor Edufpmen1
t Profit 6 Nol"Oed j Teat A60 Total Deduct 4
I $5,059.00 $759.00 1 $5,618.00 I
Amount of original Contract: f 4,704,000.00
Total Contract
Cwtrect Thru C.O. 150
Total Addition
Total Deduct
Th,This C.O. 151
$4,821,991.1
1
$5,818.00
$4,827,809.07
orlginai Contingencies 1311111 f
141,200.00
Net Reiaslning
Cont, T'hru C.o. If 50
Add This C.O.
l Deduct This C.O.
Continglanclos
$23,208.9
$5,818.00
I
t
$17,390.93
here affil be an eaten• ion of
0 days for Coppiatton,
no dote of the coppletion of
Contract assOctobeC 28, 1982 and moa will be October 28 i9B2 ,
Accep'ed by
Dole Sited
Contractor
sec Jwnelld ed b1
Cate S113n00
Engineer
Appro.se by
_
Dote Signed
— owner
"��/
Paul A. Laurence Company
GENERAL CONTRACTORS
'P 0 so. 1267
10.000 Kghwsy 55 Weal
td,nnespobs UN 55440
Telephone 612/546.6911
TLX M730
July 23, 1982
RECEIVED
ORP. SCHELEa AYEROk & 08M
COMM. /`•O/
JUL 2e 1982
Orr-Schelen-Mayeron & Associates, Inc.
2021 Fast Hennepin Avenue, Shite 238
Minneapolis, Minnesota 55413
Attn: Mr. Gerald Corrick
Re: Wastewater Treat2aent Upgrading & Appurtenant Work
Monticello, Minnesota
FPA Project No. C270855-03
Field Modification No. 95
Change Order Request No. 51
Gentlemen:
After reviewing Field Modification No. 95 for providing maintenance tools;
ae submit the following price:
Material........................$5059.00
Overhead & Profit - 196......... 759.n0
Total ......................... 18.00
If the above figure meets with your approval, please issue a change order
at your earliest convenience.
Sincerely,
PAUL A. /U7OOMPANY
rry Grundtner
Project Estimator
cc: Palm, Monticello, W
Job File
General File
aubUatPy of S i G,om { Sone Co oamy
Paul A Leuance ComPsny to en s0us1 o00b•Wnity ernptoysr
T
t
ORR•SCNEIEN-MAYERON OASSOCIATES. INC.
�4
onsr'r,nu E c::e� s Division of Kidde Consultants, Inc.
tBndSurveyaf June 17, 1982
Paul A. Laurence Co.
P.O. Box 1267
10000 Highway 55 West
Minneapolis, Minnesota 55440
Attn: Mr. Jerry Grundtner
Re: Monticello Wastewater Treatment Plant
Upgrading and Appurtenant Work
EPA Project No. C270855-03
Field Modification 095 - Maintenance Tools and Equipment
Gentlemen:
The City of Monticello operations staff has reviewed their main-
tenance procedures and requested the following tools and equipment
be incorporated into the project to'assure a quality maintenance
program.
1. Spark Resistant Tools: These tools are required as a safety item
for work in hazardous areas.
.ti 2. Portable Welder: This welder is compatible with the 480V elec-
tric service available at the treatment plant. This welder will
prove useful during maintenance and repair of process equipment and
piping.
3. Ammeter: This unit provides valuable current draw information as
an indicator for preventative maintenance of pumps and other process
equipment.
4. Portable Air Compressors This general maintenance item is com-
patible with the 480V electric service. This unit will provide air
for use with pneumatic tools, etc.
5. Portable Hot Water High Pressure Washer: This washer is required
for general plant cleanup of the following areas:
A. Sludge vehicles.
B. Weirs, troughs, channels, wet well, dry well.
C. Clarifier mechanisms, trickling filter arms.
D. Pumps, Communitor, Grit handling equipment.
E. General building maintenance - exterior walls and siding.
P. Digester covers, Tank covers. !
G. Pump room washd, n./
fast my me tire- wile 235 • h4:nneapols, MinnESOta 55473
-_..� f t9 4.?7•9t Ff) Jf t fY ry-J14$
J
Page Two
Paul A. Laurence Co.
June 17, 1982
Anticipated use is approximately 1-2 hours per day.
You are hereby requested to incorporate into the project these tools
and equipment subject to the following specifications.
1. Spark Resistant Tools: The tools are to be made of beryllium
copper and shall include the following:
A. One shoe handle wire brush, 4 x 17 rows, round wire 1-1/4"
long, and overall dimensions of approximately 1' x 10-1/2".
B. One machinist hammer with a 15" handle and a maximum weight
of 2 pounds.
C. Three adjustable end wrenches as follows:
1. 8' long, 7/8" maximum opening, maximum weight of 9
ounces.
2. 10" long, 1-1/2" maximum opening, maximum weight of 1
pound.
3. 12' long, 1-3/8' maximum opening, maximum weight of 1
pound, 12 ounces.
2. Portable welder: Provide one tli portable welder conforming to
the following specitications:
A. welder shall be 250 ampere combination AC/DC, with elec-
trical control.
8. Unit shall be 460 volt, single phase.
C. welder shall have a dual duty cycle rating of 250 amperes,
30 volts at 301, or 200 amperes, 28 volts at 501.
D. The unit shall include a high -low range selector switch for
high or low AC or OC current.
E. open circuit voltages shall be 75 AC and 76 DC.
P. Provide 6 feet of primary cable including all required con-
nectors.
G. Provide 20 feet of i i lead and ground cable with 250 amp.
insulated electrode holder, a 300 amp. ground clomp, two
' sets of 50 ft. extension cables and all required
connectors.
H. welder cart shall ride on four 8' diameter pneumatic tires
and be provided with a heavy duty towing handle.
Page Three
Paul A. Laurence Co.
June 17, 1982
I. Maximum operating weight shall be 375 pounds.
3. Ammeter: Provide one (1) Volt -ammeter with the following
features:
A. Clamp on transformer jaws which permit current readings
without interrupting electrical services.
B. Rotary scale..
C. Built-in manually set surge indicating capabilities for
measuring starting current surges and voltage increases
lasting one-sixth second.
D. Trigger operated.
E. Accuracy: + 3% F.S. based on sinusoidal waveform.
F. AC volt ranges shall include 0-150/300/600.
G. AC amp ranges shall include 0-15/40/100/300/1000.
4. Portable Air Com?ressor: Provide one (1) portable air com-
pressor to the fallowing specifications:
A. Compressor shall be single -stage pumping.
B. Minimum supply tank capacity shall be 20 gallons.
C. Operating pressure range shall be 90 psi to 125 psi.
D. Compressor motor shall be minimum 2 Hp and compatible with
a 480V electrical service.
E. Unit shall include an automatic unloader to allow the com-
pressor to run free of load when air is not being used.
F. Minimum air displacement rate shall be 5.75 CPM at 90 psi.
G. The unit cart shall be equipped with pneumatic tires.
A. Maximum operating weight shall be 250 pounds.
I. Provide 6 ft. of connecting electrical cable and all re-
quired fittings.
J. Provide 2-25 ft. t 3/8• I.D. quick coupled air hoses. Pro-
vide l air chuck for filling tires, 1 spray cleaning "t-
ile and all r ,uired fittings.
I
Page Four
PPP Paul A. Laurence Co.
<+r. June 17, 1982
S. Portable Hot water High Pressure Washer: Provide one (1) port-
able, high pressure, hot water washer in accordance with the
following specifications:
A. The washer shall be portable with a maximum operating
weight of 450 pounds.
B. The unit cart shall be equipped with pneumatic wheels capa-
ble of outdoor on grade and shop use.
C. The oil fuel tank shall have a minimum capacity of six
gallons.
D. The heater shall be oil -fired, capable of heating and main-
taining a water temperature of 2000F at design flow. Mini-
mum heater capacity shall be 270,000 BTU/H. The heating
coil shall be a vertically fired upright design. Provide a
pressure relief valve on the discharge of the heater unit.
E. The thermostat shall be adjustable.
F. The pump shall be a triplex pump with a 1-1/2 Hp sealed
motor, 115 volt, single phase, 60 Hertz operation. Maximum
circuit capacity 30A.
G. Discharge capacity shall be 3 GPM at 700 psi.
H. Operating pressure shall be variable by adjusting nozzle
size.
I. The unit shall have detergent capability.
J. The gun shall be a heavy duty type, rated for 3,000 psi ca-
pacity. The trigger control shall be an on/off type con-
trolling flow and the start/stop of the oil fired heater.
Provide unloader valve protection for the pump.
R. The nozzle wand shall be 15' with a 40' nozzle extension
and insulated hand grip. The wand end shall be fitted for
quick nozzle change. Nozzles to be provided are !7. 6.5.
12 and 20.
L. The hose shall be 3/8' I.D., single wire braided, with a
minimum 2000 psi water pressure rating.
M. Provide a minimum of four (4)-25 foot hose lengths with
quick coupled fittings. The hose shall be oil and chemical
resistant.
N. The washer shall be -apable of operas' '+ without the
burner
Page Five
Paul A. Laurence Co.
June',17, 1982
O. Provide removable pressure gauge for pressure verification.
P. The finish shall be high -gloss, baked enamel.
The manufacturers of equipment specified in Items 2-5 above shall
comply with the following provision:
Warranty: The manufacturer shall guarantee for one year from date
of use that the equipment shall be free from defects in design, ma-
terial and workmanship. In the event a component fails to perform as
specified or is proven defective in design, material or workmanship
during the guarantee period, the manufacturer shall correct the de-
fect without cost to the Owner.
Instruction and Operation/Maintenance Manuals:
The manufacturer shall provide a complete instruction manual and
operation/maintenance manual for each equipment item.
Plcase submit a change order request for the above equipment at your
earliest convenience.
Sincerely,
ORR-SCHELEN-MAYERON
b ASSOCIATES, INC.
Gerald S. Corrick, P.E.
Project Manager
GSC: min
cc: Mr. John P. Badalich, OSM.
Mr. Dick Reeling, OSM Field Office
Mr. John Simola, City of Monticello
Mr. Jim Miller, City of Monticello
Y-Y'1 -
CONTRACT CHANGE ORDER
.ince mumm
w sono■ oft-scm 1LN•MAYE'Aofi a ASSOCIATES. OIC.
� yvegw Of .foal Cawa.lT.w.a K
. a. WTearwlnr.h avn Orhrw4h•0a6 rr lMUeht.f,ea. Tor.. 04.1
rector Peul A. Laurence Co. change Order' No. 52
(dress P•0• Box 1267, 10000 Highway 55 West field Moate. leo. 97
Minneapolis, Minnesota 55440 Project to. 068-2748-01
,b Location Monticello, Minnesota Era cent Ma.C270855-03
accordance with the teras of your contract doted November 20, 19 80 with
ity of Monticello owner for WWTP llpgradinq b Appurtenant Work
n: are hereby reques•ed to comply with the fol lo.lfy Changes from the contract plans and spbcif lcations:
,scriptlon and Justification: .Rater to Field modif /97 (A"eched)
ie piping layout for the blower air l-ine•to the equalization tank has revealed
potential for water entering the line and causing blockage or constrictions.
revised piping layout is required to solve the problem.
Adowh of costs this Changs, Order:
toy Materials Pyollt { ouereead Total add Total oWudt
$550.00 I 5390.00 I
$
141.00 I 51.081 I
want of origlneh contract: 14,704,000.00
Tofal Lontreh:t
.ntrsct Thr. C.o. #51
Total Addition Total Deduct
Thr. Thhs C.o. 152
$4,827,809.07
$1,081.00
$4,828,890.07
•,gl,al :ontingercles ()1) s 141 , 200.00
so' oewelnl ng
'�t$1�,�l�i�:�9 1
I add Thisc. o.
I o.d.n n la c.o.
$16,'!09*93
-
51,081.00
+r• .hu be a, ertenalon of 0 days for completion.
e da•• of the ccepirlon of CaMrect as October 28,
1982 end no. .111 be October 28 , 1182 ,
:,owed by
oat• signed
contractor
.: ae.ended by
oafs, Maned
VV: hear
: pr o. ad by
`\ �-•, fir• Vaned
,.;'Paul A. Laurence Company
GENEAAL CONTRACTORS
P.O. Ebi 643
marl apdevVC
Moe6eeft MN Uft
T4Mp11Cne 612/2YS-21W
July 29, 1982
Orr-Schelel-Mayeron 6 Assoc., Inc.
2021 Fast Hennepin Ave., Suite 238
Minneapolis, M 55413
ATIN: Mr. Charles Iepak
IM: City watstew-ater Tre auwnt Plant
Upgrading and Appurtenant Fkaks
Monticello, Minnesota
EPA Project No. C270855-03
Gentlemen:
Executive oMrce4:
P.O. So. 1267
10.000 Hignrey 55 Well
Minne4po is. MN 55440
As you requested, we sulsnit the following price to raise the 6" air line
above the tank water level in the Equalization Tank:
Material . . . . . . . . . . . .$390.00
labor. ... .. .. 55o.no
Overhead 6 Profit @ 158. . . . . 141.00
TOrPAL. . . . . . . . . . . . .$1,081.00
Please issue a field modification and change order as sow as possible.
Yours very truly,
PAUL A. LAUF0N CCWANY
Phillip Schneider
Piping Superintendent
PS: jP
a: PALS -Minneapolis E I V E D
Coa�w. � 93- y9''Gl
JUL 30 1982
i
Y
Suo4ar4ry o16. J Gro+o • Som Co
Peut A Leurente Co .s 4n leuel Opoonunn, mployer
I '
:I
ORR-SCNEtEN•MAYERON 6ASSOCIATES, INC.
' Division of Kidde Consultants, Inc.
August 3, 1982
Paul A. Laurence Co.
P.O. Box 1267
10000 Highway 55 Hest
Minneapolis, MN 55440
Attn: Mr. Peter Backlin
Re. Monticello Waste Mater Treatment Plant
Upgrading b Appurtenant work
EPA Project No. 0270855-03
Field Modification (9$ I
Gentlemen:
Review of the piping layout for the air line to the equalization
tank has revealed a potential for water entering the line and `
causinq blockage or constrictions. We therefore request that the
t air line be brought up above the wateLline inside the tank. �t
Please refer to the attached drawing P10 -x(1). We anticipate the i
work will require three additional V-900 FRP bends and a small
amount of 6" FRP pipe. The horizontal air header in the tank
will require one of the 900 bends to allow it to match the new
position of the vertical pipe.
f
Please submit a change order request for the additional cost of 1
this field modification. I
i
Sincerely,
ORP.-SCHELEN-MAYERON
b ASSOCIATES, INC.
Charles A. Lepak� P.E.
Project Engineecr�l//
CAL:nlb
Enclosure
cc: John Simola, Monticello
John Badalich, OSM
Dick Reeling, OSM
Jerry Corrick, OSM {
2071 fast Honnopin Avenue • Suito 238 • 1,1,nnaapolis. Minnesota 55413
r
x4.
.Cs.>NCKf'rZ W.Vtr.JtAy
f
15IOE' PRDA' r
ELFVATION5
t Fitt itNa
D►pvt, sr° /+/t►/1� �d riga cew.,+ }
* l / ♦ � ORR•BCNBLEN-MAYERO1t !7+•w:..., rbs"l,�ti+ Tk[a�rt.rVtt.: .�i8 ?7I8..
611661SOCIATIMINQ /yvNTtLBLtG, Mtl�A'P�67R
OMl+ ewom s l au s.n d °
W6 wM ssMtarryp,ssw.-.s....s.u.w E f ' AL•�Cf t14. G 27GdS. G« iNN M0.
Tff9ftd L 1 ♦ / &"a". %VW4.08. VALIZ4TIO; Jbt:K P�O•r(
VV�1I
pip Lrrt.
Paul A. Laurence Company
GENERAL CONTRACTORS
P.O. so t(M5
Men 6miava,0
11010n%Mp. MN 66562
Teleph" 612/485.2688
July 29, 1982
Orr-Schelen-Mayeron 6 Assoc., I=.
2021 East Hennepin Ave., Suite 238
Minneapolis, MNI 55413
AWN: Mr. Charles lepak
IE: city Wastewater Treatnmt Plant
Upgrading and Appt rt—t Works
hkmticello, Minnesota
EPA Project No. 0270855-03
Gentlemen:
E.ecufiootncas:
PLO 6o. 1267
10.000 Miperay 55 west
Minneapolis. MN 55440
As you requested, we submit the following price to lower the dierhargo headers
of the equalization transfer pumps in the 0ontrol Building:
Material . . . . . . . . . . . .$490.00
Libor. . . . . 463.00
Overhead 6 Profit @ 159. . . 143.00
7C1CAL. . . . . . . . . . . . . $1,096.00
Please issue a field modification and change order as soon as possible.
Yours very truly,
PAUL A. LAUR NNCE O"ANY
Phillip Schneider
Piping Superintendent RECEIVED
PS:JP wa.60K S.&YEEPOON & AASSM.
cc: PALCo-Kirviespolls COWA !x�—
.11
JUL 3
00— .
s�pupn.y of s J O•pna a 6o- 'y r,5�3)
PW• Lemance Cc n a- EnuU ..W..�•unlly ETp10p.
CONTRACT CHANGE ORDER ,
true malum
V perfyeas
09A-SC/1ELEM'MAYiAON & ASSOCJATES. Oat.
pni,ow o"
m,bbs ObwimnTwn ,.c
!m+ W+ •tl wwlww syl Wr+t b riwwUmo�,s ww srtl•.L v� aatq r.w, P.M"
,ntractor cPaul A. Laurence Co. change order iso. 53 1
aresaP.O. 803i• 1267, 10000 Hiqhway 55 Hest Field Modlf, no. 99
Minneapolis, Minnesota 55440 Project wo. 068-2748. 01
,to Location Monticello, Minnesota CPA Orant wo.C270855-03
, accordance with the tares of your contract dated November 20, 19 80 with
:ty of Monticello Oftter for WWTP Upqradinq and Appurtenant work
,� are feroby rapuasted 10 caeply with the fotiowing 00w9es from the Contract pians and specifications:
,acription and Justification: - Rotor to Field Modif J 99 %attached%
tie suction and discharge pipinq for the equalization transfer pumps is
ncompatible with the pumps supplied. Pipinq modifications are required for
roper alignment of the inlet and discharge elevation.
•oakdorn of Costs this Mango Order:
i
all C9utpeent Profit ♦ Orerhead Tota' add Total DoducT
5463.00 I $490.00 1 $143.00 I 51,096.00
mount of Original Conitract: %4,704,000.00
Torsi Contract I{
Tact Th"C.O. F52 Total Addition Total Oaduct Th, u Thi. C.O. b3
54,828,890.0'9— $1,096.00 $4,829,986.07
rlginaf :ont i•genc:es i3%) %1 41 , 200.00
most aoshal.09
opt. Thru C.O. 152 Add This C.O. Doc.cr This C.O. Contiwganclos
.$16,309.93 $1,096.00 5.5,213.93
hale .iti be an eeem.ion of 0 days for torplation.
1,a da•e of the cyita•'on of Comtrect was October 28 , 198%and no. sit ba8ctober 28 , t9jLL.
.:cep*a0 by Oe•e %famed
COht'eCfor
we aawmanc u0 by Data flamed
C na: nem
it pr owed by �r/'�, Oa•a %Ib•tl
:.nal ` �,r•��
%
'Consulting knpirvers
Land Surveyors
July 29, 1982
ORR -SCHELEN - MAYBON h ASSOCIATES, INC.
Division of Kidde Consultants, Inc. . .
Paul A. Laurence Co.
P.O. Box 1267
10000 Highway 55 West
Minneapolis, MN 55440
Attn: Mr. Peter Backlin
Re: Monticello Waste Water Treatment Plant
Upgrading and Appurtenant Work
EPA Project No. C270855-63
Field Modification 499
Equal. Transfer Pump Discharge Piping
Contlemen:
Examination of the suction and discharge piping for the equal-
ization transfer pumps has revealed a discrepancy between the
pump discharge elevation shown on Drawing P-9 and that of the
pump as supplied by the contractor. To rectify the situation we
suggest setting the pumps to match the suction elevation and
using two (2) 450 bends and a short piece of pipe to raise the
discharge pipe just prior to valve C27.
We anticipate receipt of an estimate for this work from your
field office. A change order will be processed shortly there-
after.
Sincerely,
ORR- S C H ELE14-11LAY CRO14
ASSOCIATES, INC.
tfiarles A. lepakE.
Project Engineer VVVVVV
cc: John Simola, City of Monticello
John Badalich, OSM
Dick Reeling, OSM
Jerry Corrick, OSM
CAL/gm
2021 East Htr;_pin Avenue e Suite 236 • Minneapolis, Wnnesola 55413
Council Agenda - 8/23/82
8. Consideration of Attendance at the League of Minnesota Cities
Reqional Meetinqs.
Each year, the League of Minnesota Cities has its regional meet-
ings at various sites around the State. Generally, those sites
are selected and a certain number of counties and the cities
within those counties are designated to attend. This year
Wright County cities have been designated to attend the regional
meeting being held in Hutchinson. While this does not take for-
mal Council action, I need to know as soon as possible how many
people will be attending so that I may make the proper reser-
vations. I am planning to attend for both the afternoon and the
evening session, however, I doubt that I will be taking my spouse.
As I noted, this does not require formal Council action, but
simply indicate to me either during or after the meeting if you
plan to attend so that I can make the necessary arrangements.
REFERENCES: A copy of the letter from the Mayor of Hutchinson and
a copy of the regional meeting agenda.
(612) 587-5151
f/U1CN'
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
August 11, 1982
TO: The Mayor, Council Members, All Other City Officials, and Their Spouses
I wish to extend to you a cordial Invitation to attend the Regional Meeting of
the League of Minnesota Cities to be held at the Crew River Country Club in
Mutchinson on Wednesday, September 1, 1982. See attached location map.
Beginning at 2:30 p.m., there will he s Roundtable Discussion for all local gov-
ernment officials. The program will Include a presentation on and demonstration
of the Small City (microcomputer) Management Information Systems (utility bill -
Ing, budget !account Ing), by Ten Thcicn of the 1,engue staff nod Roger Sell, Ever.n-
tive Director of the intergovernmental information Services Advisory Council.
The buffet supper will begin at 6:30 p.m. and tickets arc $8.00 per person, in-
cluding gratuity. A social hour will precede the supper.
1 am enclosing a return form for reservations to be returned by Friday, August
27, 1982.
You will note that if you make reservations for more persons than actunlly attend,
you may he billed for those who do not come unless I nm notified two days before
the meeting of any changes.
After supper there will be a panel discussion by longue staff and board members
of q ueations of concern to attending cities. A brief status report on the I.eague
building will he given. Legislators And candidates have been Invited to attend
as well as rupresentntives from those state agencies who come Into frequent con-
toet With cities. Adjournment will be no later than 9:30 p.m.
Welcome to Ilutrhinson,
Sincerely yours,
TY OF MUTCIIINSON
Jamas G. DoMsyer
Mayo r 111
JGM:
enol .
/r
1
Lffi
16 �
Ie -ague of minnesota cities
1982 AGENDA
LEAGUE OF MINNESOTA CITIES
REGIONAL MEETINGS
Afternoon Program*
Thomas Thelen, Field Representative, presiding.
2:30 - 4:30 p.m. (with coffee break): Presentation on and demonstration of
the Small City (microcomputer) Management Information System (for utility
billing, budget/accounting).
4:30 - 5:30 p.m.: Round table discussion on items and problems of mutual
interest.
EveninR Program
5:30 - 6:30 p.m.: Social Hour (optional, check with host city as to whether a
social hour will occur).
7:30 - 7:30 p.m.: Evening Meeting
a) League building completion report.
b) Update on the city-state financinl relationship.
c) Explanation of the League of Minnesota Cities
Legislative Action Program, including the policy
development process and legislative district activities.
d) Answers to questions about local problems of general
intureat by a League attorney and other League staff.
9:30 p.m.: Adjourn.
NOTE: Copies of the most frequently requested League publications will be
available.
•
A different afternoon program will be given at the Maplewood regional meeting
to be hold in cooperation with the Association of Metropolitan Municipalities.
1 E33 univortsity avenue, % at. poral, minus 55 101 '612)227-5600
Council Agenda - 8/23/82
9. Gerald Corrick - Consideration of Application for Amendments to
the EPA/PCA Wastewater Treatment Plant Grant Program.
You may recall that at one of the recent past meetings, John
Badalich informed us that additional monies will be available
for EPA/PCA Grant Amendments. Jerry Corrick has been preparing
the applications for extra funds, and wishes to address the
Council on his proposals. There are actually three amendments,
TO WIT,
(1) Request for extension of budget period to July, 1983 -
This has largely to do with the PALCO/Waldor Pump law
suit. We apparently cannot completely close-out our
grant until this matter is resolved which will likely
be beyond our existing ending date, thus, there is a
need for a time extension.
(2) Request for an amount for reimbursement for legal fees
This is also a result of the above mentioned law suit -
total cost - $25,666.00, oua' ooaL $2,563.60 (101).
(3) Request for increase of construction contract contin-
gency funds - This is construction related, and is
valued at $232,500.00. While there is a long list of
construction items making up this amount, I wish to
address three items hero. Jerry will provide you with
a complete list by Monday.
(a) Spare equipment - $39,900.00 - This is all back-
up equipment that is not readily accessible if
repaira were needed. Jim Miller feels it is
essential to maintain an inventory that includes
this equipment.
(b) Security Fencing - $7,500.00 - This is fencing that
will surround the entire plant area.
(c) Personnel and Storage Building - $113,000.00 - John
Simola and I have instructed Jerry that this should
take a minimum amount of hie time, since we fool we
have an alternative. John, Jim Millar and I have
mot to discuss the possibility of converting the
house now on the site to a multi -use water/wasta-
water building. We think that with acme remodeling
and landscaping, this building would be converted
to a buoinoos/adminiotrativo center for the water/
sower department. Essentially, the basement could
be converted to showers, kitchonotto and lunch area
for employees, plus climato controlled storage.
- 5 -
Council Agenda - 8/23/82
The upstairs could be converted to office space and
meeting/conference area. This area, if clearly desig-
nated, would give visitors, peddlers, etc, a place to
go to, thereby, keeping all unauthorized personnel out
of the plant proper. The renovation could be handled
"in house" and phase over a specified period of time.
When complete it could accommodate substantial growth,
e.g., if we ever wished to move the billings and col-
lections for sewer and water into its own building.
It would also accommodate all of the essential file
storage and report storage that we would need.
The counter argument is that we probably could not get it all done
for the $11,300.00 (10%). we would have to pay under the grant,
and maybe we should take advantage of the ten cents on a dollar
program while we can.
My main reluctance in going ahead with this amendment has to do
with the timely completion of the overall project, and the appear-
ance that we are applying for grant funds solely because they are
there, rather than because the building is a bonified need. I
think it is important to review the proposal in terms of long range
oenefits and cuaL eflueLivenusu, a-Lh,3e than just the availability
of grant dollars.
RECOMMENDED ACTION; Authorize grant amendment applications, but
exclude the building.
REFERENCES: A letter from John Simola; specific data from OSM to
be distributed as soon as I receive it.
- 6
— I
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201 &a Mrrl obll AMMW • Sub -•��A&MIMPO ► 1600111111110 WIS • 100/3". am
August 17, 1982
Mr. Duane Anderson
Construction Grants Section
Minnesota Pollution Control Agency
1935 Nest County Road 82
Roseville, Minnesota 55113
Attn: Ms. Linda Prail
RE: Monticello WWPP
Step 3 Grant Amendment Reguest - C270855-03
Construction Continqency Increase
Dear Ms. Prail:
The City of Monticello hereby requests a Step 3 grant amendment for
ad8ilional ccvi,atroc[ion cor,tingeticies required for completion of
the treatment facility. The particulars of this request are
detailed by our Consulting Engineers, Orr-Schelen-Mayeron 6
Associates, Inc., in their letter to Mr. Anderson dated August 17,
1982.
Should you have any questions in this regard, please contact me at
your convenience.
Sincerely,
Arve Grimsmo
Mayor
AG: min
cc: Step 3 Pile
Gerald S. Corrick - OSM
John P. Badalich - OSM
John Simola - City of Monticello
3
II
. /
_ ORR•SCHEIEN• MAYERON & ASSOCIATES, INC
Co•isulling fnq,neers
Land Sun•erors
August 17, 1982
Mr. Duane Anderson
Division of water Quality
Grants Section
Minnesota Pollution Control Agency
1935 west County Road B2
Roseville, Minnesota 55113
Attn: Ms. Linda Prail
Re: Monticello wastewater Treatment Plant
Upgrading and Appurtenant work
EPA Project No. C270855-03
Step 3 Grant Amendment Request
Construction Contingency Increase
Dear Ms. Prail:
We submit for your consideration a Step 3 Grant Amendment Request
for the above referenced project.
The City of Monticello anticipates the need for some specific con-
struction revisions and additions to the project which require a
significant increase in construction costs. Based on our cost
estimates for the changes anticipated, we expect to exceed the
allocated 39 construction contingency by a significant margin.
Specific descriptions and justification of the proposed project
changes and cost estimates for each are detailed and summarized in
the attachments. we anticipate all costs associated with the
project changes described are allowable and eligible for grant par-
ticipation. We expect that all proposed project changes described
herein will be executed into the Construction Contract as Change
Orders.
We hereby respectfully submit a grant amendment request to increase
the construction contingency from $141,200 01 of the original
Contract - $4,704,000) to $373,700. We espect this increase will
assure complete construction of the treatment facility and insure a
.ell maintained and performing plant.
�f
2021 test Hennepin Avenue . Suite 238 • Minneapolis. Minnesota 55413 • 6121331. 8660
Page Two
Ms. Linda Prail
August 17, 1982
Please find enclosed the following attachments:
1. Grant Amendment Request letter from City of Monticello
(forthcoming).
2. Anticipated project change descriptions and cost
estimates.
3. Construction Cost Summary.
We trust the information submitted herewith will fulfill your
requirements for grant amendment consideration. Please call if you
have questions or require further documentation.
Respectfully,
OR.R-SCHELEN-MAYERON J
ASSOCIATES, INC.
Gerald S. Corrick, P.E.
Project Manager
GSC:min
enclosure
cc: Mr. Thomas Eidem, City Administrator
Mr. John P. Badalich, OSM
Mr. John Simola, Public Works Director - Monticello
0
CONSTRUCTION COST SUMMARY
MONTICELLO MiwTP UPGRADING AND APPURTENA NT'KORK
EPA C27OB55-03 August 17, 1982
Original Bid Contract Amount = $4,704,000.00
1.
Change Orders 1-49 (Current Status) =
S
120,690.07
2.
Change Order #50
Credit Adjustment for C.O. 146 not executed =
S
(2,699.00)
3.
Change Order #51
Plant Maintenance Equipment 6 Tools .
$
5,818.00
4.
Change Order 152
Blower Air Piping Revisions @
Equalization Tank =
$
1,081.00
5.
Change Order 153
Suction 6 Discharge Piping Revisions @
Equalization Transfer Pumps
= $
1,096.00
6.
ouantity Balancing Change Order
Interceptor Sewer - Part VIII Bid Proposal
= $
3,100.00
7.
ouantity Balancing Change Order
Roadways 6 Storm Drains Part VI1 Bid Proposal
- S
12,200.00
(Refer to Change Order #35)
8.
Field Modification #37 6 Revisions
Painting & Coating Systems
= $
6,200.00
9.
Field Modification #100 - Electrical wiring
Revisions
= S
2,600.00
10.
Variable Discharge Control - Return Activated
Sludge Pumps
. S
5,500.00
11.
Laboratory Start-up Supplies
■ S
3,300.00
12.
Primary Sludge Piping Revisions
. $
11800.00
13.
Raw Sewage 6 Equalization Transfer Pump
Lubrication Revisions
e $
11700.00
14.
Air Compressors - Additional Receiver
Capacity, Air Dryer, Cooling Provisions,
Relief valves, & Insulation
. $
3,900.00
15.
Electrical Service to Animal Shelter
e $
3,500.00
16.
Extension Non -Potable water Service inside
Thickener Tank =.S
600.00
17.
Plant Security Fence Modifications =
S
7,500.00
18.
Dual Fuel System for Boiler (Methane b
Natural Gas) =
S
2,500.00
19.
Safety water wash Stations (2) =
S
2,300.00
20.
Concrete Access Stoops to Primary,
Intermediate & Final Clarifiers =
S
1,100.00
21.
Concrete Sidewalk - Digester Control Building
to Loading Station =
S
700.00
22.
Primary Clarifier Railing Modification =
S
400.00
23.
Dry well Flooding Alarm System =
$
1,200.00
24.
Sampling Ports 6 Valves - Sludge a
Supernatant Lines =
5
3,200.00
25.
Trickling Filter Recirculation Piping
Modifications =
S
800.00
26.
Flexible Discharge Couplings, Raw Sewage,
Air operated Sludge and Booster Pumps =
S
4,200.00
27.
Primary Clarifier - Inlet Trough Grating =
S
700.00
28.
Control Building - Electrical Room, Capacitor
Relocation to Partition wall
e S
500.00
29.
Dissolved oxygen Probe Mounting 6 Access
Provisions
e S
1,500.00
30.
Raw Sewage Pumps (2) - Variable Speed Drives
- 5
18,000.00
31.
Remove Drywell Railing 6 Floor Grating
Modifications
e 5
600.00
32.
Existing Control Building window 6 Door
Replacement (2 each)
m $
1,800.00
33.
Personnel Services a Storage Building
e S
97,300.00
34.
omit wood Screen wall - Credit
- 5
(2,800.00)
35.
Landscaping Erosion & Noise Control
(Seeding 6 Shrubs)
. $
3,900.00
36.
Hart Boulevard Drainage Culverts at Driveways
- 5
1,200.00
o.
37. Pressure Relief Overload Protection @
Blower Filter Intakes
= S
2,100.00
38. Personnel Services Building Furnishings
= S
15,700.00
39. Major Process Mechanisms - Standby 6
Emergency Breakdown Spare Parts
= $
39,900.00
Total Anticipated Change Orders
(Items 1 through 39)
= S
373,686.07
Estimated Total Contingency Required
= S
373,700.00
Original Allocated Contingencies
(38 of $4,704,000)
= S
141,200.00
Net Supplemental Contingency Requested
= $
232,500.00
TOTAL ESTIMATED CONSTRUCTION CONTRACT
- S
4,936,500.00
August 17, 1982
Mr. Duane Anderson
Construction Grants Section
Minnesota Pollution Control Agency
1935 west County Road B2
Roseville, Minnesota 55113
Attn: Ms. Linda Prail
RE: Monticello WWTP
Step 3 Grant Amendment Request - C270855-03
Grant Budqet Period Extension
Dear Ms. Frail:
The City of Monticello hereby requests a Steo 3 qrant amendment to
extend the grant budget period to July 31, 1983. The particulars
of this request are detailed by our Consulting Engineers, Orr-
Schelen-Mayeron 6 Associates, Inc., in their letter to Mr. Anderson
dated August 17, 1982.
Should you have any questions in this regard, please contact me at
your convenience.
Sincerely,
Arve Grimsmo
Mayor
AG:min
cc: Step 3 Pile
Gerald S. Corrick - OSM
John P. Badalich - OSM
John Simola - City of Monticello
da
I
ORR-SCHELEN•MAYERON &ASSOCIATES. INC.
August 17, 1982
Mr. Duane Anderson
Division of Water Quality
Grants Section
Minnesota Pollution Control Agency
1935 Wes County Road B2
Roseville, Minnesota 5513
Attn: Ms. Linda Prail
Re: Monticello Wastewater Treatment Plant
Upgrading and Appurtenant Work
EPA Project No. C270855-03
Step 3 Grant Amendment Request
Grant Budget Period Extension
Dear Ms. Prail:
We submit for your consideration a Step 3 Grant Amendment Request
for the above referenced project.
The current grant budget period expires on December 31, 1982, we
are requesting an extension to July 31, 1983 based upon the antici-
pated time required for resolution of the June 29, 1981 Contract
Claim and subsequent lawsuit filed against the City of Monticello
by the Contractor, the Paul A. Laurence Co. (PALCO).
We expect completion of all pre-trial discovery including all depo-
sitions, interrogatories, etc. by November 1, 1982. We anticipate,
shortly thereafter, the plaintiffs application for a trial date in
Wright County District Court. A likely waiting period would be 3
to 0 months (approximately March 1, 1983). The court proceedings
will probably last 2-3 weeks. The post -trial motions and ad-
ministrative work will require a couple of months time assuming no
appeal of the court decision.
0
?02f Cosf Hennrpin Avenue • Su,7r 238 . A' wcbaslrs, 4.4,nnesnra 554/3 - 6721,331. 8650
Page Two
Ms. Linda Prail
August 17, 1982
We estimate project closeout of the paperwork with the agencies and
Contractor will require an additional two months after the lawsuit
is resolved. The grant budget period would therefore need to be
extended to July 31, 1983 to accomodate the anticipated timetable
described herein.
we trust the information submitted herewith will fulfill your re-
quirements for grant amendment consideration. Please call if you
have any questions or require further documentation.
Respectfully,
ORR-SCHELEN-MAYERON
d ASSOCIATES, INC.
Gerald S. Corrick, P.E.
Project Manager
GSC:min
enclosure
CC: Mr. Thomas Eidem, City Administrator
Mr. John P. Badalich, OSM
Mr. John Simola, Public works Director - Monticello
August 17, 1982
Mr. Duane Anderson
Construction Grants Section
Minnesota Pollution Control Agency
1935 west County Road B2
Roseville, Minnesota 55113
RE: Monticello WWTP
Step 3 Grant Amendment Reguest - C270855-03
Contract Claim - Legal Defense Costs Increase
Dear Mr. Anderson:
The City of Monticello hereby requests a supplemental Step 3 grant
amendment covering increased costs for additional engineering
mAnhoure And legAl costs required for Aefense of the June 29, 1981
Contract Claim and subsequent lawsuit filed against the City by
the Contractor. The particulars of this request are detailed by
our Consulting Engineers, Orr-Schelen-Mayeron a Associates, Inc.,
in their letter to Mr. Anderson dated August 17, 1982.
Should you have any questions in this regard, please contact me at
your convenience.
Sincerely,
Arve Grimsmo
Mayor
AG:min
cc: Step 3 Pile
Gerald S. Corrick - OSM
John P. Badalich - OSM
John Simola - City of Monticello
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250 East Broadway
Route 4. Box 83A
MONTICELLO. MN 55362
August 16, 1982
Mr. Jerry Corrick
Orr-Schelen-Mayeron i Associates, Inc.
2021 East Hennepin Ave. Suite 238
Minneapolis, Minnesota 55413
RE: Wastewater Treatment Plant Project.
Dear Jerry
Recently, you have indicated that additional EPA Grant Funds may be
made available for the WIMP. Hearing this in mind, we ask that you
look into the possibility of securing the entire WIPrP site and pro-
vide access on the main drive by a remote control gate. The amount
of pedestrian, bicycle and three wheeler traffic has increased to a
point making the fence a necessity. It would also be advantageous
to ask PALCO,in the moantimo to barricade the entrances at night,
as we have discussed this ,problem before.
Also, in light of the additional funds, it may be advisable to
consider other items or additions to the facility. We ask that
consideration be given only to items that will lower operation
or maintenance costa or provide more safety and security for the
plant or plant workers.
I cannot, at this time, support the proposed building addition
for lunch roam, mooting room and storage and recommend that you
present your ideas on this item to the Council before expending
any significant time or monies on your part. It is my fooling
that this item would be more of a luxury than an asset at this
time. Our share of the building could be more wisoly spent at
this time for equipment or manpower needed to run the plant.
If you have any questions, please contact me.
Sincerely,
�� at—�
John Simola
Public Works Director
JS/mh
cc wwrp Pilo
Tom Eidem
Jim Miller
is
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"110ine to i�ngnnliro([o . . . fill, nrounlCIA
Me— Lin, 333.6739
i`
✓ GENERAL FUND AUGUST DISBURSEMENTS
AMOUNT
MN..State Treasurer - Dep. Reg. fees
99.00
Charles Malachek - Add'1. summer salary
53.60
Amandi.Chowen - Add'l. summer help salary
53.60
Charlep'Wsltere - Mileage around town
10.50
Robere 8oedigheimer - Add'1. summer salary
153.60
Kelly King - Add'1. summer salary
117.60
Gwen Bateman - Animal Imp, expense
100.00
Corrow Sanitation - Contract payment
3,672.00
Sears Roebuck - Refrigerator for Library
179.95
Gerald Hermes - Janitorial services at Library
115.00
HTC/Central - Energy Auditor workshop - L. Klein
38.50
State Capitol Credit Union - Payroll ded.
135.04
MN. State Treasurer - Perm W/H
2,379.00
Kearin's Landscaping 6 Lawn Service - Library seeding, etc.
1,229.17
National Life Ina. Co. - Deferred Comp. plan to T. Eidem
85.00
James Preusse - Cleaning City Hall
220.00
Arve Grimsmo - Mayor salary
125.00
Dan Blonigen - Council salary
100.00
Mrs. Fran Fair - Council salary
100.00
Ken Maus - Council salary
100.00
Dr. Phil White - Council salary
100.00
YMCA of Mple. - Monthly contract payment
258.33
U. S. Postmaster - Postage
151.00
St. Cloud CETA - Reg. for workshop for Matt Theisen
10.00
Mrs. Ed Schaffer - Inf. Center salary
123.75
Mrs. Lucy Andrews - Inf. Center salary
119.25
Harry's Auto Supply - Misc, supplies for all depts.
229.91
Fair's Garden Center - Tree replacements, seed, etc.
465.83
Tom Eidem - Mileage
25.50
Wright County State Bank - FWT - July
3,573.10
St. Treasurer. Sec. Sec. Cont. fund - Monthly FICA - July
3,655.42
Gwen Bateman - Animal Imp. expense
697.44
United Parcel Service - Postage for return of water meter
6.41
Independent Lumber Co. - Misc. supplies
391.98
Charles Walters - Mileage to parks
4.50
Amanda Chowen - Add'l, summer salary
53.60
Kelly King - Addl'1. summer salary
101.00
Charles Malachek - Add'1. summer salary
53.60
Bob 8oedigheimer - Add'I. summer salary
163.95
Paul A. Laurence Co. - Payment 018 - WWTP
160,132.00
Lester's, Inc. - Pole building payment
17,431.00
Commissioner of Revenue - SMT - July
1,828.30
North Central Public Service - Utilities
60.40
State Capitol Credit Union - Payroll ded.
135.04
Banker's Life. Ins. - Group Ins.
2,465.44
Northern States Power - Utilities
5,006.31
MN. State Treasurer - Dep. Reg. fees
77.50
Gerald Hermes - Janitorial services at Library
115.00
Mrs. Ed Schaffer - Inf. Center salary
52.90
Mrs. Lucy Andrews - Inf. Center salary
59.80
Mun. Clerks i Finance Officer's Assoc. - Membership due for Tom
15.00
Monti_ello fire Dept. - Payroll 7/17 - 8/9
497.00
Phillips Petro. Corp. - Gas
4.66
Walters Cabinet Shop - Board for phone in lobby
51.80
Tom Eidem - Mileage to two seminars
57.76
Northwestern Bell Telephone - fire phone
33.34
_
9 ,GENERAL FUND
KNotthrestern
AMOUNT
i
r
National Bank of Mple. - 73 G. 0. Bond interest
6,432.50
!�4
Willaid Farnick - Mileage for Fire Dept.
24.00
t
MN.' ;Fague of Cities - League dues for City
987.22
Trueman -Welters - Tractor part
17.16
Jim Hatch Sales Co. - 2 shovels b 1 pr. g)ggles - St. Dept.
20.45
+
St. Cloud Restaurant Supply - Paper towels for Parke
79.70
Feed Rite Controls - Supplies for Sewer and Water Depts.
995.00
Ken Maus - Refund on 77-3 assorts: - Decorative Serv. property
28.78
Mobil Oil Co. - Fire and St. Depts. gas
30.60
Gould Bros. Chev. - 74 Chev Van b Fire truck repairs
328.76
Orr Schelen Mayeron - Council mtge., Meadow Oak review,
1,022.99
Victoria Sq. review, Cedar St. easement, 7th 6 Locust
Kromer Co. - Nozzles for St. Dept.
95.95
National Life ins. Co. - Pension deferrment plan - Tom Eidem
85.00
Liefert Trucking - Freight for Water Dept.
18.22
Adams Pest Control - Library contract fee
35.00
Watertower Paint b Repair - Contract payment to clean tower
927.00
Wright County Auditor - k police fines for July
1,019.50
Automated Supply Co. - Toner for copy machine
100.00
Monticello Office Products - Cabinet for Fire Dept., files, etc"
322.19
Bareness Drug - First aid kite for St. Dept,
10.23
Larry's Standard - Gas for Fire Dept.
22,71
Earl F. Andersen - Signe, paint, traffic cones
348.36
Ruff Auto Parte - Spring for Tree Dept.
5.00
Our Own Hardware - Supplies for all Depts.
279.50
Central McGowan, Inc. - Cyl. and rental
26.05
Share Corp. - Cleaning supplies for Parke and St. Depts.
164.11
Maus Tire - Loader tiro repair
25.50
Gordon Link - Gas 6 diesel fuel
2,351.46
Snyder Drug - Film processing
20.50
St. Treas.-Surplue Property Fund - St. Dept. supplies
23.70
Buffalo Lock 6 Key - Library lock 6 keys
70.45
Local 449 - Union dues
84.00
The Plumbery - Sprinklers for Lib., fountains for parka, etc.
624.57
Utilities Service Co. - Manhole work - Lift station at Dr. Park
1,460.00
Marco Business Products - Paper for copy machine
449.90
Monticello Printing - Sewer and water postale
165.40
Amoco Oil Co. - Gas for jet rodder
6.00
Howard Dahlgren Assoc. - Planning face for July
1,115.15
Leef Bros. - Uniforms
130.50
Production Specialties - St. sweeper welding
5.00
Maus Foods - Supplies for St., Sewer, Parke, Animal Depta.
138.82
Equitable Life Assurance - W/11 Ins. - Matt 6 Karen Manson
40.00
Chapin Publishing - Adv. for bide - Saalcoating project
57.00
Moon Motors - John Doors par
18.40
Century Laboratories - Sewer and St. supplies
345.28
Foster Franzen Agency - Antiqua auto policy - Fire truck
102.50
Water Products - 3" hydrant meter, parte for lift station 02
1,488.02
North Star Waterworks - Water Dept. supplies
249.69
North Star Concrete - Manhole section - lift station [Sr. Park
580.62
Flicker's T -V - Pager repairs postage
4.60
Davie Electronic - Pager repairs 6 10 note batterioti
63.43
C
Monticello Times - Publishing and printing
533.72
U. K. hardware - Library supplies
1.50
Loren Klein - Miec. mileage expense 6 CaDnL
190.50
Payroll for July
19,280.93
TOTAL 01T8 -AUGUST
8250,327.50
i - 'LIQUat FUND
s AUGUST DISBURSEMENTS - LIQUOR
Protect Sealcoat - Sealcoating parking lot
State Capitol Credit Union - Payroll deduction - M. Irmiter
MN. State Treasurer - PERA W/H
Wright County State Bank - FWT - July
St. Treasurer - Soc. Sec. Cont. Fund - Monthly FICA - July
Commissioner of Revenue - SWT - July
North Central Public Service - Utilities
Northern States Power - Utilities
Griggs, Cooper 6 Co. - Liquor
Twin City Wine - Liquor
State Capitol Credit Union - Payroll a=d. - M. Irmiter
Banker's Life Ins. - Group Ins.
Dahlheimer Dist. Co. - Beer, etc.
SMA Elevator - Blueprints for loading dock
City of Monticello - Sever and water - 2nd. qtr.
Yonak Sanitation - Sanitation
MN. Unemployment Fund - Scott Van Lith unempl. refund - II/1/81
KMOM Radio - Adv.
Maus Foods - Cleaning supplies, etc.
Thorpe Dist. Co. - Beer
A. J. Ogle - Beer
Dny Dior, Co. - Riser
Dick Beverage Co. - Beer, etc.
Grosslein Beverage Co. - Beer
Liefert Trucking - Freight
Viking Coca Cola - Mise. Mdse.
Jude Candy b 'Tobacco - Misc. mdse.
Seven Up Bottling - Misc. mdse.
old Dutch Foods, Inc. - Misc. mdse.
Lovegren Ice - Purchase of ice
0. K. Hardware - Paint, filters, wrench act. sockets, etc.
Monticello Times - Adv. 6 help wanted ads
Payroll for July
TOTAL DISBURSEMENTS FOR AUGUST
750.00
20.00
207.74
558.70
429.96
257.00
7.20
717.45
2,528.11
1,700.04
20.00
277.12
9,281.90
10.00
128.19
82.50
314.67
27.50
17.51
5,361.95
1,051.50
250.30
9,386.85
19,002.65
511.72
957.60
505.66
400.80
172.92
730.35
36.37
134.60
3,660.90
$59,499.76
GENERAL FUND - AUGUST
AMOUNT
CHECK N0.
Lake Country Chapter, I.C.B.O. - Reg. fee for L. Klein sem.
40.00
16191
Kcarin's Landscaping - 40' pipe for sprinklers - Library
28.00
16192
Bridgewater Telephone - Utilities
604.93
16193
North Central AWWA - Operators seminar for Walt Mack
35.00
16194
1st National Bank of M+ls. - Public funds activity charge
4.00
16195
Olson Electric - Alarm system in lift station U2, repairs
1,270.23
16196
at Reservoir, ballast at City Hall
Lindberg 6 Sons - Paint for park
14.42
16197
St. Cloud Fire Equipment - Service fire extinguishers
192.75
16198
Fair's Carden Center - Replacement trees, etc.
110.68
16199
Monticello Ready Mix - Cement for Mtce. Bldg. floor
2,157.34
16200
Coast to Coast - All Depts. expenses
141.35
16201
Golden Valley Furniture - 3 stools at Library
379.90
16202
The Plumbery - Service call at Library
27.00
16203
0. K. Hardware - Conduit for Library
4.89
16204
Curtis Industries - St. supplies - hose, clamps, saw blade
126.45
16205
MacQueen Equipment - Broom for sweeper
265.23
16206
Wright County Sheriff - Police contract - July
7,349.33
16207
VOID
0
16208
Wright County Highway Dept. - Ellison Park materials
188.04
16209
Big Lake Machine - Sharpen chipper blades
18.00
16210
Marco Business Products - Copy machine repair
56.54
16211
Road Machinery 6 Supplies - Pump 8 material for pump
6,779.00
16212
Viking's Approved Safety Products - AC charger - Fire Dept.
36.50
16213
Gruys, Johnson b Assoc.- Computer processing - June
290.00
16214
State Treasurer - Dep. Red. fees
25.00
16215
BALANCE OF AUGUST GENERAL DIS.
$20,144.58