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City Council Agenda Packet 08-22-1983AGENDA FOR THE MEETING OF THE CITY COUNCIL Monday, August 22, 1983 - 7:30 P.M. Mayor: Arve A. Grimsmo Council Members: Fran Fair, Jack Maxwell, Dan Blonigen, Ken Maus. 1. Call to Order. 2. Minutes of the Regular Meeting Held on August 8, 1983. 3. Citizens Comments/Petitions, Requests and Complaints. Old Business 4. Consideration of Information Relating to the Condition of the City Hall Roof. 5. Consideration of Appointing Gary Anderson City Assessor. 6. Consideration of Final Appointment for a Secretary in City Hall. Now Business 7. Consideration of Municipal Liquor Store Financial Statement. S. Consideration of a Request from the Housing and Redevelopment Authority for a Loan to Acquire tend. 9. Consideration of Authorizing the Submission of an Urban Develop- mcnt Action Grant Application. 10. Consideration of Rescheduling the First Mooting in September from Monday, September 12, 1983, to Tuesday, September 13, 1983. 11. Consideration of August Bills. 12. Adjournment. MI IRI TES REGULAR MEETING - MONTICELLO CITY COUNCIL August 9, 1983 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Pair, Dan Blonigen, Ken Maus and Jack Maxwell. Members N)sent: None. 1. Call to order. 2. Appruval of the Minutes. A motion was made by Fair, seconded by Blonigen and unani- mously carried to approve the minutes of the July 25th, 1983 meeting as presented. 3. Consideration of an Ordinance Amendment Which Would Require the City to Assume Certain Responsibility With Respect to Maintenance of Sewer and Water Service lAnes. Currently, after the initial connection has been made to the curb stop or the sewer lead, tiro individual property owners assume responsibility or liability for all repairs required to any water line or sewor service line from the promises to the street main, including any necessary street repairs. The Council discussed whether or not this liability to the property owner should be changed and require the City to assume all responsibility for the narviee lines from the utreot mains to the property line. usually, if a problem exists in blockage or utoppage, the sewer line is the problem. Although the propoLy owner did not have any control ovum the initial installation of the sewer lino, Lila major ptoblem with plugged seweru are usually rusts or other blockage frun ferelgn uhjeetu 1,eing lcdqud in the pilus. In addition, nexaw prublesu can reault from the service lines sagging or collapoirg or the actual Lai line of the pipo iLaelt . it. was noted by th^ City Staff that in the pact, if a newer lin,; collapeo or brual- ago is the obvioun fault of a recent construction project. or Smproper installation, Lila City has normally assumed some of the cost of repairs for the ptol'.urty owner. if tile_ ordinance would Ile amended to have all sower linti problems the iosponsibility of the City, it was felt that the City would incur a substantial liability in repair eostuand manpowor to locate Lha problems. Council Minute_: - 8/1j;93 Some concerns were expressed by Council meml.vzis uver the varying lengths of service lines resultinq from the sewer mains being located on the opposite side of the struet from the home, but it was noted by the Public works Director that in most cases, the sewer main is in the middle of the street and the distances to the homes should be about equal in most cases. After further discussing the pros and cons of the City assuming all liability for repairs, the Mayor asked for a motion by the Council as to whether the ordinance should be changed from its present status. Hearing no motion to change the ordinance, the ordinance stands as it presently is, with the homeowner being responsible from the property line to the street main. 4. Consideration of Installinq Sewer and Water Service Lines to the City Coned House at the Wastewater Treatment Plant. Public Works Director, John Simola, noted that the private well at the residence owned by the City next to the Waste- water Treatment Plant currently has extremely hard water and contains much iron. In addition, sewer and water ser- vices were rade Available to this house in 197G with the Mississippi Drive project and Mr. Simola obtained two quotes from local contractors for the installation of both sewer and water services to the house. The quotes that ware received are as follows: Brentenon ConGLIUCtlon Cumpany ,,:,460 Fylcs Backhoe S,rvic-! S1,950 A motion was made by Illoniyen, seconded by Fair, and unani- mously carried to authorize the hook up of City sewer and water to the property owned by the City and to accept the low bid of $1,950 from Fylea Backhoo Service. 5. Discussion of County Ditch 033 Public Hearing Notica. It was the coneensua of lila Council to authorize Lilo City Engineer, John Badalich, to attond Lilo County Board Public Roaring regarding the City'a petition to allow storm water run off into County Ditch 033 from Lila Meadow Wk subdivision project. The public hearing in achodulod for Tuesday, August 23, 1983. Council Minutes - 8/9/83 G. Meadow Oak Subdivision - Railroad Crossing. City Engineer, John Badalich, presented the proposed con- struction and maintenance agreement Burling Lun Kw Um,u Railroad has prepared for the two road crossings that are necessary to serve the Meadow Oak Subdivision. The agreement presented by Burlington ❑ortherr. Railroad in- dicates the easement cost would be $3,000 with an additional cost to the City of $13,900 for the railroads, materials and labor for the two crossings. It was noted that all cost associated with the two crossings would be assessable to the Meadow Oak Subdivision as part of the improvement project. A motion was made by Maus, seconded by Fair and unanimously carried t o approve the construction and maintenance agree- ment as presented by the Burlington Northern Railroad in regard to the two railroad crossings. Rick wolfstollor Assistnnt. Mlministratnr - 3 - Council Agenda - 8/22/83 4. Consideration of Information Relating to the Condition of the City [fall Roof. (G.A.) On Friday, August 12th, 1983, at 10:00 A.M., a meeting was called by Mr. Herb Ketchum, Architectural Alliance, the architect for the City ball project. Also in attendance was a representative from the Herbert 0. Mickelson. Company, general contractor for the building and two gentlemen representing the company Ettel and Franz. They were the roofing subcontractors on the project. Also present were City Staff members, Tom Eidem, Rick Wolfsteller, and Gary Anderson. This was a meeting called by Mr. Ketchum to look over the general context of the meeting. Mr. Ketchum explained briefly to those in attendance the purpose of the meeting and if we could resolve the roof leakage problem as soon as possible. He felt that with the expertise that was present at the meeting, some sort of conclusion to the possible solution of our leaking problem could result from this meeting. The City Staff explained to Mr. Ketchum the approximate locations of the leaks we have had in the building and when they occurred. ilia roof was also inspected by all the members present and noted that the aide entrance to our building and thp. Council Chambers roof were leaking and water does flow down onto the front entrance roof. After inspecting the application of the flashing on the roof, it was the general concensus of those involved as to why the flashing was installed that way. The main reason it was installed in thin way was to hide the top of the flashing so that it would not protrude out over the top of the shingles. Cne possible solution was tho installation of a rain gutter to catch the water coming off of that portion of the Council Chamber's roof devertiny coma of thwater into the rain gutter onto the ground away from the building. Also noted was the scaling or chipping away of the brick and the cracks in the brick and also water could be going in behind the brick and down the wall and possibly under our flashing onto our docking causing leakage problems. Tho brick itself is a very soft, porus brick. Mr. Ketchum noted that before the building wan built that it was explained to tho City that this being a very soft brick, it would have to be treated with some typo of a sealant to prevent problems with thio typo of a brick. In looking at tho south and cast portiono of the roof, wo noted that there warn cracks up the roof line from the eaven, noting that most of the cracks were either in the cantor in between the beams or just off to tho aide of the beam, ono or two feet. - 1 - 015 Council Agenda - 8/22/83 Also there were some cracks on the south side that were directly on top of the beams. Trying to cane up with some sort of a solution as to the reason why that we have vertical cracks in the roof, one of the suggestions possibly being that we are having ur did occur some deflection in our buildinq, that being the area that is exposed under our roof overhang and we have an area of approximatel:• 7 to 7S feet. With the abnormal amount of snow in 1978 and with a build up of ice on the cave of the roof, possibly that additional weight hanging out on the eaves, we could have had some small hair line cracks starting at goat point. The staff has no recollection of anyone being up on the roof to note any cracks from that in the Spring of the following year. Althouyh we are experiencing no leaks from these vertical cracks as of this time, the natural wear of the shingles and the weather conditions that will be existing could have an occurrence of leakage from these vertical cracks. In looking at our electrical heat tape wires on the rooi,, at the highest point they are just at the interior or exterior wall height in comparison to the roof, noting they should be extended to at least 4 to 12 inches higher on the roof, creating a thawing channel so the water can be relocated off the roof onto the ground in the spring. After the roof Inspection, the interior of City Hall was inspected noting all the various places that have had looks at one point in time. A short discuesiom followed in the conference room and the general concenaus of the contractors involved was that Mr. Ketchum come up with hie solutions to the problems through discussion which was centered here today at the meeting and send us a letter which direction they intend to go in regard to fixing our roof. Mr. Ketchum indicated they would probably like to go on a phase plan allowing a couple of methods to alleviate the problem and if that doesn't work go to Phaau II and try another way to alleviate the problem. Mr. Bidem indicating to the affected people present at the meeting that thin meeting wee called by Mt. Ketchum and not a meeting called by the City and that it nothing comes out of this mooting that in uatiefactory to the City, a separate MOOLing would he called by the City Administrator to all affected partiea involved to come up with a solution to alleviate this roof leakage problem. That if necessary, the City would nocasoitato legal acti wa. Tho meeting was dispensed at approximately 12:10 with Mr. Ketchum indicating that he would get back to me with a latter by the August 22th Council meeting. 1 called Mr. Ketchum's office on Tuesday, August 16th, at approximately 8:00 A.M. and he was out for the day and would return my call the next day. On August 16, Mr. Ketchum returned may call indicating that he is in the process of sending a lottor to me by the August 22 Council meeting, in- dicating that any hold up in the letter would be that ho is waiting for prices from the affected contractors in regard to what it would cost to repair some of the problems in our roof. He did indicate that in one way or another he would got a letter to me by Monday. On August 18th, Mr. Ketchum did call mu and has his rough draft letter ready and will be hand delivering iL to my office this afternoon. A brief explanation of hio letter indicated to me _2 _ Council Agenda - 8/22/83 that he would like to Phase step the problem procedure to solutions to our roof leakage problems. At this time, due to the inability of the contractors to get back to him at this time, he does not have the prices it Costs to correct our roof leakage problem, but will get them to us as soon as he receives them. Tlie general coneunsus of the discussion with the contractors involved in this project is that they intend to do as little as possible to repair the roof leakage problem. Their indication is that their one year warranty against workmanship and defects has past and has been nearly 3 years since they have had any response from the City in regard to any roof leakage problems other than what was received in our initial letter that was sent this past month, each one still pointing the finger at the other indicating he is the one that is responsible and should be fixing the problem and not his company to do the work or any expenses involved on his part. The primary emphasis from the contractors involved is that the brick chosen for this project being the light weight used brick and no proper main- tenance taken to maintain the brick when it was fully explained to the city before awarding of the contract of the typo of brick that was being used being a light weight brick that would be acceptable to chipping and would need more maintenance than the usual hard type brick that is predominately used in this type of construction. with very little documentation in our files regarding background as to the original bidding process negotiations that was done previous to construction of our building, it is very hard to substantiate facts to what previous staff and elected officials have done prior to this time. It is my opinion to continue to pursue whatever means that are necessary to alleviate this roof leakage problem once and for all. By the proposed solution to the problem by the affected parties involved being a phase step plan wuuld only bring us further towards the colder part of the year, henceforth, curbing all work related items until our next construction season, thus living through another winter and spring with a roof condition existing boaically as they are. It would be my recommendation that we pursue this matter as quickly as possible in the event that any corrective measures that aro to be done be done as soon as possible. If these mcaourca do not work that we oxpediate whatever action deemed neeasoary to came up with some monetary amount for damages. To be presented at Monday night's meeting will be a latter from Mr. Ketchum and also a rough estimate of coats projected to the total roof replacement and possible preventive maintenance procoduron to continue for maintenance of the City Hall building. - 3 - Architectural Alliance �C>3Ca'rcn�sku::++xn Mrrn-u;is,Ah,vuz�t.�?F�6`t - (612) 87'--5',1)3 Arr,hneCtu re-Ponneg• hnefgr Design•Lanasc'we ArCNWCTLre•Energy DesO Mr. Gary Anderson City Building inspector City of Monticello Monticello, Minnesota 55362 August 19, 1983 Dear Gary: After our meeting last Friday, August 12, 1983, we have discussed at length with the contractors what we feel needs to be done to stop the water which finds its way into the building. In our discussions, we all believe the roof is basically sound and that there are no hidden conditions from the leaking which are potentially problem areas. It is, therefore, our recommendation that the leakage problems be approached in a step-by-step method for resolution. Be- cause the problem seems to come from a variety of sources, we will identify each of the potential problem areas and make recomnehdations. Therefore, we propose the examination of a series of `potential problem areas in the building. Those areas are enumerated in priority below: 1. Building brick We suspect that the bricks may be abso rbigg'""excessive amounts of water as evidenced by the $palling of'brick'and some wall leaks in the council ch -amber and entrance areas. We have contacted a Subcontractor,, who will investigate the' wall and give us, his opinion as to the advisability of waterproofing the bricks. This investigation will odur on August 22, 1983 and a recommendation including costs will be made within a few days. This is a common brick, although it is generally used in residential construction. 2. Split shingles and electrical de-icing cables These two items must be evaluated together because they occur in the same location. It is our opinion that the cracked shingles are a result of deflection in the roof caused by ice dams of excessive size as first experienced in 1919. It has been our experience that since the introduction of fiber glass shingles in the latter seventies, that minor deflections to the shingles can cause cracking. GZtZ Mauu)ru"s• Saud F;ua. Un O,.I l nal? .IAYPor I -Los AF94us .•ir. Gary Anderson -2- August 19, 1983 The reason, in our opinion, that the electric cables did not stop the ice build-up after they were installed is because they do not extend beyond the roof overhang up onto the warm part of the roof. Therefore, we recommend that the roof cables be realigned so that they extend at least 18" onto the warm part of the roof and all the cracked roof shingles can be patched over with new shingles. We believe the new shingles can be installed directly over the existing shingles. The roofing subcontractor has been contaLted and is estimating the cost for replacing the shingles. I have been promised the cost figures the week of August 22, 1983 by the roofing subcontractor. I have not, however, gotten any cost for relocating the cables as we did not install them. Would you advise mr, as to your wishes regarding this item? 3. Flashing over main entry vestibule The roof over the main vestibule is subjected to large amounts of run-off from adjacent walls and roofs. The normal flashing detail which is used here should handle most conditions, but in this case it seems not to be. We feel this area should receive an additional piece of flashing extending over the shingles all along the northwest side of the high banner wall. I have been promised the cost figures the reek of August 1.2, 1983 by the roofing Subcontractor. We recommend as the first sten th7t the work :is priviau;ly outl'ned should be accomplished and water tested. If leak,ng is still oewrring at this point, we would examine the ruof and nake further recommendations to eliminate any remaining leaks. We would repeat the process as required until all leaking is eliminated. We also investigated the potential for lowering the hanging light fixtures and getting the ballast away from the ceiling to reduce heat transmitted directly to the roof. The light manufacturer has infomed us that there is no simple way to lower or insulate the base containing the ballast of the light fixture. He recommended we leave the li ht fixtures as they are. We recommend that when the time comes to re -roof the building, additional insulation should be added to the roof to reduce heat loss. When the roof was designed in 1976, the amount of insulation used on roofs was much less than it is today and, therefore, has higher heat loss. In the meantime, we will see if there are any other alternatives available to reduce heat levels from the lights. Mr. Gary Anderson -3- ..August 19, 1983 We thank you for your patience in this matter as so many of the original people involved are no longer directly related to the project. I will follow up this letter with information and costs from subcontractors as I receive them during the week of August 22, 1983. Sincerely 4ZIA& HERBERT A. KETCHAM, JR., FAI Principal HAK/crh cc Vern Larson Ray Eklund 0 TO: City Hall Roof Leakage Problem File FROM: Gary Anderson, Building Official DATE: August 22, 1983 This morning at approximately 10:40 A.M., August 22, 1983, Mr. Hill Stanton, Control Inc., Minneapolis, Minnesota, was here along with Roger Mack, Park Director, to look over the exterior brick on the City Hall building. In looking over the exterior brick, Mr. Stanton noted different areas of cracking within the mortar joints and on the brick itself he noted the expansion joints where the brick is broken away from the caulking. Mr. Stanton indicated some corrective matters that could be used to alleviate some of our roof leakage problems. He also noted that just by doing the exterior brick sealing itself would not be an overall cure to our problem and that some other corrective matters may also have to be taken caro of, ono being the flashing in the different areae of the roof. The croduct Mr. Stanton r-onnnA ­ia b hydrozo and could be applied with a sprayer onto the existing brick. The product would seal cracks to a maximum of one -thirty seconds of an inch thick. Cracks larger than this would have to be filled with another product first, a clear coolant, than sprayed over with this hydrozo. Mr. Stanton left a brochure show- ing other buildings that have boon done with this product and the people to contact on this. Mr. Stanton will be getting back to the architect, Mr. Herb Ketcham,with a bid on his proposal to seal ourexisting City Hall building with hydrozo. Telephone 795.2711 Mwo Line 3336779 25555 East Broadway Route 4, Box 83A MONTICELLO, MN 55382 August 23, 1983 Mr. Herbert Ketcham, Jr. Architectural Alliance 400 Clift -on Avenue South Minneapolis, Minnesota 55403 Dear Herbs This is a short letter in response to your hand delivered letter from last Friday afternoon. I will respond to the numbered items listed in your letter and how the City will react to your proposed recommendations. 1. Building brick I will agree with your recommendation that there may be some absorption of water through the brick. Due to the typo of brick selected, water proofing would be necessary to seal the bricks. 2. Split shingles and electrical de-icing cables My major concern of the application of shingles over the existing shingles would be the method used in application. That it will not impede with the initial application of the new shingles to be patched over the existing cracks and that it does not look like a patch work job here and there on the existing roof. The electrical de-icing cables were not a part of the original bid on City Hall. If wa wanted a building designed to use electrical de-icing cables, we would have called for it in our original bid. W1Dcome !o /lonficeA00o b lae � mounlaira Mr. Herbert Ketcham, Jr. August 23, 1983 Page N2 3. We would not only like to replace the flashing on the northwest side of the high banner wall but also on the southwest wall. These are the two areas that are affecting the vestibule area. There should also be flashing installed on the north wall of the Council Chambers and also on the south wall of the main building. I would recommend that you have this work done as soon as possible as we are nearing the fall season, which also means Che colder months of the year. If you have any questions, please feel free to contact me. Sincerely, Gary Anderson Buildinq Official GA/mh cc: City Hall Roof File Council Agenda - 8/22/83 5. Consideration of Appointing Gary Anderson City Assessor. (T.E.) At the June 27, 1983 meeting, the Council adopted a resolution requesting that the Department of Revenue reinstate the office of City Assessor. On June 30, 1983, I received a letter from the Commissioner of Revenue re-establishing the City Assessor's off ice. Since that time, Gary and I have prepared a formal job description. The next step would be to formally adopt the job description, and once adopted, appoint Gary Anderson as the City Assessor. In addition, a salary adjustment for added duties would have to be determined and assigned. Gary is currently paid $19,500.00 for building, zoning and civil defense. we pay approximately $12,000 to the County for assessing duties annually. Based on the League of Minnesota Cities salary survey, I recommend that Gary receive increased compensation of $3,500.00 per year for a total of $23,000.00 annually. An increase of $3,500.00 means an actual cash out- lay to the City of $3,941.00 when we take into account increased PF.RA and social security contributions. This amount still reflects an approximate savings of $8,000.00 annually. One note of caution: The first year we will not save that great an amount of money since a certain sum will need to be invested in tormally establishing the office. 'rhere will be a need to purchase supplies and appropriate equipment. In addition, there will be an added expense annually relating to a mileage allowanco. This sum, however, is extremely difficult to project having no history to make any judgements upon. I also think the $23,000.00 figure is appropriate in that it in in approximate alignment with the salaries we pay other depart- ment heads. It is slightly higher, but I believe that it is warranted since this position requires maintenance of special state certificates. For budgetary purposes, we would allocate $20,000 to the Building, Zoning, Assesaing Department and the $3 ,000 to the Civil Defense Department. To date, 25% of the person's salary has boon anaignod to Civil Defense, but in conversations with Gary, not 25% of hie time is spent on Civil Defense duties. It is our judgement that those figures more accurately reflect the time spent on specific departmental tanks . RFSERENCES: Letter from the State of Minnesota approving the position and a copy of the job description. — 4 - June 30, 1983 Mr. Thomas A. Eidem City Administrator City of Monticello 250 East Broadway Route 4, Box 83A Monticello, Minnesota 55362 Dear Mr. Eidem: Recently you requested, on behalf of the City of Monticello, the re-establishment of the office of --►- ___ _ city :assessor, for Monticello. o - it is our understanding that,you intend to appoint Mr:. Gary Anderson to this position effective for the 1984 assessment. We have contacted your County Assessor's office and they feel confident that Mr. Anderson has the abilities to perform the duties of the office. Mr. Anderson is a'licensed certified Minnesota assessor. :Your request for the re-establishment of the office of city assessor for Monticello is hereby approved. I Sincerely, � 1 ARTIIUR C. ROEMER Conunissloner of Revenue ACR/1,11A/1jz cc: Reuben Bonk, Wright county A:;ue::uor AN LOUAL (L'IVIOL'.III I' "'LU,L11 STATE OF MINNESOTA DEPARTMENT OP REVENUC, CENTENNIAL OPPICE; BUILDING SAINT PAUL. MINNESOTA 55I45 NroN4 (612) 296-5131 June 30, 1983 Mr. Thomas A. Eidem City Administrator City of Monticello 250 East Broadway Route 4, Box 83A Monticello, Minnesota 55362 Dear Mr. Eidem: Recently you requested, on behalf of the City of Monticello, the re-establishment of the office of --►- ___ _ city :assessor, for Monticello. o - it is our understanding that,you intend to appoint Mr:. Gary Anderson to this position effective for the 1984 assessment. We have contacted your County Assessor's office and they feel confident that Mr. Anderson has the abilities to perform the duties of the office. Mr. Anderson is a'licensed certified Minnesota assessor. :Your request for the re-establishment of the office of city assessor for Monticello is hereby approved. I Sincerely, � 1 ARTIIUR C. ROEMER Conunissloner of Revenue ACR/1,11A/1jz cc: Reuben Bonk, Wright county A:;ue::uor AN LOUAL (L'IVIOL'.III I' "'LU,L11 308 DESCRIPTION CITY ASSESSOR August 22, 1983 Accountable To: City Administrator and Finance Director Primary Responsibility: This is specialized administrative work in the assessment of real and personal property within the City for tax purposes. Work involves appraising and assessing real and personal property for taxation, for interpreting tax laws. The employee works under the general direction of administrative superiors , and the specific requirements of state laws and regulations. The determination of work methods and procedures is left to the discretion of the employee. Key Result Areas: Appraisal: - Accurate, consistent examination and classification of real property according to eategorico of use. - Timely examination of areas of existing development for indications of increased/decreased valuations. - Accurate, timely examination of new construction. - Comprehensive recording of pertinent data (e.g., dimensions, etc.) used in formulating valuations. - Accurate examination of peruonal property duclarationa. - Conuiutent, periodic c lto visits to verify and/or develop personal and real property valuations. - Accurate computationa of valuation formulas. Board of Revoiw: - Attends annual Board of Review to provide valuation data. - Accurate expression of valuation data for City Council judgement. Record Keeping: - Maintains accurate and clear records of valuation data, cite in- spections, and dotorm inationo. - Instructs other City Staff in reeordo system. - Clear, concise preeontation of appropriate tax and assessing related statutes and o rdinancas. �3 Job Description - City Assessor August 22, 1983 Page #2 ) Public/Citizen Contact: - Prompt, courteous response to citizen inquires. - Willingness to assist citizens in understanding tax/assessing process. - Friendly, effective working relationships with citizens and other municipal employees. - Productive relationship with County and Township officials. Othe r: - Timely, accurate filing of all required reports. - Timely assistance provided to City Council, Planning Comsissian, HRA, and City Administrator. - Timely, accurate completion of evaluation projections for development proposals which may be related to Tax Increment Financing, Grant Applications, Municipal Bond Issues, etc. - Effective, supervision of subordinates or appraisal technicians in the event that sucn assistance is deemed necessary. Necessary Special Requirementst Incumbent must be a certified Minnesota Assessor. Must achieve certifi- cation as an Accredited Minnesota Assessor by 1989. R Council Agenda - 8/22/83 6. Consideration of Final Appointment for a Secretary in City Hall. (T.E.) Upon closing of applications for the secretary position in City Hall, I had received in excess of 60 resumes. As a matter of general practice, I sent to each applicant a standard application form and requested they fill it in and return it. Of the over 60 who responded, initially, 50 returned complete packets. Of that 50,doing a numerical and as objective as possible ranking, I limited the number of final candidates to S. During the last week, I have interviewed all 8 candidates. As of this writing, I have limited the final candidates to 3 and intend to check references before making my final decision. While the selection process has been very difficult, I feel we are extremely fortunate with respect to the high level of competency of so many of the applicants. Based purely on skill level, having narrowed it down to three, I could not make a mistake with whomever I choose. I will submit on Monday night a name for Council approval. - 5 - Council Agenda - 6/22/83 7. Consideration of Muncipal Liquor Store Financial Statement. Review of Six Month Financial Statement - Highway Livors. (R.W.) Mark Irmiter will be present at the Council meeting to answer any questions you may have in regard to the first six month's of operation at the Liquor Store. Enclosed with the agenda is a copy of the 6 month report ending June 30, 1983. Due to the change over in the budget format for 1983, some additional expense items have been created for budget purposes, making the report a little different than past years. This is the reason the financial report only shows 1983 expenditures and does not have a comparison item for item for 1982. Although you should have a copy of the 6 month statement Issued in August of 1982, for the first 6 months of 1982, enclosed you will also find a copy of last year's financial statements for the first 6 months of 1982, which you can use to compare sales and expenses. In summary, total sales for the first six months of 1983 were down about $16,500 or about 69 from last year's figures. Total expenditures including bond interest cost for the first 6 months of 1983 dropped approximately $3,000 from 1982 with the resulting not income of $28,812 for the first 6 months of 1983,conpared to $29,266 for the first six months of 1982. REFERENCES: A copy of the financial statement for the first six months of 1983 and oleo a copy of 1982's financial statement. UK= MONTICELLO MUNICIPAL LIQUOR BALANCE SHEET MUNICIPAL LIQUOR STORE CURRENT ASSETS CASH IN BANK - CHECKING CHANCE FUND CASH IN BANK - RESTRICTED INVESTMENTS INVESTMENTS - RESTRICTED NSF CHECK - RECEIVABLE INVENTORIES PREPAID INSURANCE UNAMORTIZED BOND DISCOUNT TOTAL CURRENT ASSETS PROPERTY AND EQUIPMENT LAND BUILDINGS AND IMPROVEMENTS PARKING LOT FIIRNITURE AND FIXTURES eCCUM. DEPR. - BUILDINGS .CUM DEPR-FURNITURE S FIXTURE ACCUM. DEPR. - PARKING LOT TOTAL PROPERTY AND EQUIPMENT TOTAL ASSETS JUNE 30, 1983 ASSETS • 57r261.48 Ir 000.00 ( 20v540.2O) 151.354.73' 47.540.20 78.19 303+116.83 7x842.04 1355.31 ------------- • 348t508.513 6.839.95 151.671.04 8.515.50 42.481.69 ( 27.203.00) ( 24.207.24) ( 4.695.00) ------------- • 153.402.94 ------------- $ 501.911.52 a 1 MONTICELLO MUNICIPAL LIQUOR BALANCE SHEET MUNICIPAL LIQUOR STORE C CURRENT LIABILITIES ACCOUNTS PAYABLE PAYROLL W/H - FICA SALARIES PAYABLE PAYROLL W/H - PF.RA PAYROLL W/H - FEDERAL PAYROLL W/H - STATE ACCRUED SICK LEAVE S VACATIONS BOND INTEREST PAYABLE SALES TAX PAYABLE TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES BONDS PAYABLE TOTAL LONG-TERM LIABILITIES TOTAL LIABILITIES EQUITY RETAINED EARNINGS • REVENUES OVER EXPENDITURES TOTAL EQUITY TOTAL LIABILITIES AND EQUITY UNE -30,-1983...==_=--_-_=_=_____________-.._____.__. LIABILITIES AND EQUITY 49.023.79 643.76 403.08 230.82 612.90 320.00 952.81 2.926.00 2.912.33 6 58.027.49 85,000.00 ------------- $ 83,000.00 ---143,027.49 330.071.63 28,812.40 ------------- 6 358.884.03 ------------- • 501.911.52 MON TICELLO MUNICIPAL LIQUOR REVENUE AND EXPENSES MUNICIPAL LIQUOR STORE Y_ FOR THE SIX MONTHS ENDED JUNE 30, 1903 SALES LIQUOR BEER WINE OTHER MDSE DEPOSITS AND REFUNDS TOTAL SALES COST OF GOODS SOLD GROSS PROFIT GENERAL AND ADIM. EXPENSES PERSONAL SERVICES SALARIES, REGULAR (L -FRA ISURANCE, MEDICAL AND LIFE --OCTAL SECURITY TOTAL PERSONAL SERVICES SUPPLIES OFFICE SUPPLIES GE:NE_RAL OPERATING SUPPLIES MAINTENANCE OF BLDG. SUPPLIES SMALL TOOLS AND MINOR EQUIP. TOTAL SUPPLIES At CURRENT -PERIOD CUR -PD YEAR -TO --DATE Y -T -D AMOUNT RATIO AMOUNT RATIO 1 69.419.72 29.69 f 124,388.53 3E.60 130.682.12 55.85' 211,026.29 53.61 24,194.70 10.35 44,066.76 11.19 1Or049.42 4.30 15.782.49 4.01 t 506.01) ( .22) ( 1,617.50) ( .41) ------ _ ------------- • 233x839.95 ------ 100.01 f ------------- 393x646.57 100.00 ft 185.144.70) ( 79.18)•( 314,574.70) ( 79.91) ------ j ' ------------- f 48,695.25 ------ 20.83 f ------------- 79x071.87 20.09 , ; I • 14.678.22 6.28 6 29,082.52 7.39 657.34 .2R 1,374.19 .35 1.106.32 .47 1x659.48 .42 I 863.56 .37 1,568.77 .40 ------ ' ------------- • 17.305.44 ------ 7.40 6 ------------- 33,684.96 8.56 j • 53.97 .02 6 279.69 .07 I 714.39 .31. Ir117.31 .26 I 145.52 .06 512.92 .13 _ 75.00 .03 75.00 .02 ------------- 6 988.88 ------ .42 • ------------- 19984.92 .50 Ar ° ^ wowrzcsLLu wuwmcIpAL uuoox ncoEouE AND sxpEwsEo nuxzcxp«L Lmuux urnxc FOR THE uzx wowros cxmco Juwc 30, 19e3 cuxxs*n-pcnzm* oux-po ,cAx-ro-oo,E ,'T -o *wnuor w^rIn mnnuwT n^rIu OTHER mcov,cEe AND cxxxuso rvorssoxowmL asxvIccs 'xunIr` * 2,095.00 ,ro v 2.I15.00 .s+ nnxMuwIcmxow 162.10 .o/ 322.82 .on `pAvcL-cowpsoswcs-SconuLo ,00 ,00 102.83 .03 ^ovcwTIuzwo s*o,ns .zx /°I/*./o .so zwsoxAwcE. ecwsoAL 3^u24.23 1,34 6.229.96 1.58 UTILITIES. ELscrxzcmL 1,530.7* .65 2.p93,02 .ra uIxLmIEn, xcAnwm 2o2.76 ,12 I°mn./a .op vrzLxIzEm. m u w 9*.*1 .04 137.75 .00 m^IwrcwAwcs OF cuwxp*cw. 252.00 .11 252.00 .oa ,wxeo AND Luncwass 79.25 .oa /p.za .02 o^aoons 165.00 ,ov 412.50 .10 ocnm. - ocuuIxEu ooasTn 2.277.134 .97 4.553.67 1.16 urxcx .00 .00 90.00 .ou runwITupc AND EuoxpwEwr 300.00 ________ .o 300.00 .oa ,"v^L o`vcx ocx",ccn x c*^aocow 10,903.68 _______ --------- 4,66 ^ ____ 19#906.26 ____ 5.05 ( vcn/ oEwu/cs /Wsxcar * I^509,63 .^s v u°/ou.xa .p* pw,zwo Auswr pEsa ^oo ________ .00 /n.00 .uo TOTAL ocor scnvzoso * 1,509.63 __ ------_ ,63 v ___ _____ 3~710.26 ____ .n° TOTAL ocwcn»L u Aoxw. cxpcwacow ----------- 30,707.63 _________ ----- ----------- 13.13 ^ 59#28&40 ---'-- 15.03 nxAL orawATIwo xwCooE w 17^9e7.62 ______ _______ 7.70 ^ ___ 19083.475.u^ _____ nrosn xwuuME 'cxpcwuca` `vTEnca, xwnows v *060.39 u.o« s 9^020.78 2.29 omcx xwcows 3.00 .00 z*.00 .01 cAow Lowu/soonr 38.99 .oa / 17.e3) .00/ TOTAL mroso Iwcowc (EurcwoEo) * ________ *.eou.se ---------- ______ __________ 2.06 " 99026.93 _____ 2.30 NET Iwnuns * zo^rro,00 ............. -------'--'----'-- 9.76 v ....~......... 28,812.*0 ------ 7.34 !2 MONTICELLO MUNICIPAL LIQUOR Page 1'A GROSS PROFIT BY PRODUCT SOLD For the Period 04/01/83 to 06/30/83 Current - Period Year - to - Dote Amount X Amount X I_ IOUDR SALES COST OF SALES - LIGUOR GROSS PROFIT BEER SALES COST OF SALES - BEER GROSS PROFIT WINE SALES COST OF SALES - WINE GROSS PROFIT IOTHER SALES COST OF SALES - OTHER GROSS PROFIT ITOTAL SALES TOTAL COST OF SALES TOTAL GROSS PROFIT 69:419.72 100.00 f 124:388.53 54x994.30 79.22 ---- 98:863.51 f ---- 14:425.42 20.78 t 25,525.02 130:682.12 100.00 21.1:026.29 106:782.02 81.71 171:755.12 f 23.900.10 18.29 f 39:271.17 24:194.70 100.00 44:066.76 14:607.13 60.37 ------------- 29.620.87 ---- --------- f 9.587.57 ------ 39.63 f ¢.-=��G. s�OC 14:445.89 COCOC'.COC C' C�vv CCp.006�G. 10:049.42 100.00 159782.49 7.560.91 75.24 12:247.82 • 2:488.51 24.76 f 3:534.67 2 33:839.95 100.00 393:646.57 185 x144.70 79.18 314:574.70 6 ---- 48:695.25 ..- ....... o ---- 20.82 f e..o=.. :..-........ 79:071.87 100.00 -79.48 20.52 100.00 81.39 18.61 100.00 67.22 32.78 100.00 77.60 22.40 100.00 79.91 20.09 f :< VEUUE ;.1!11 E%. F i ; •.- b I',11111CIH.I LIOUOF STC FOF: THE 511: mu,: Ftis F n)r l? :1, :' 3' r m2 tam 19HI 6.30-Qx. = _ __ __. .... .-._. G - 30 -8y ------- C�:iF.F:11-F'FRIO)) L.1::1 -PO YEAR -TO F. 'i-1-il Sh1iE-i D -L51 -YR PTI-LYR Y-T--u-LST-YR Y-111-1.1' ;.:1L1U2)T rCT16 t:1iotwF RAI I0 ;.MCION'i RATIO AIMLI~i't RAT 10 OFF SALE L IOUOR SALES 5 TI ,1•;:0.00 :19.1.": S 132' 166. 3:, .12.22 F 70, 764.8; 30.60 $ 129.089.43 32.79 BEER SALES 131,36S.67; :;^.. S6 213 , 2:;9. CH :; k , 99 1:'6, 915.56 ;,4.90 2061392.80 Z:t.61 WME Sf.L£S 26,811.20 11.:10 •17,0::2.66 1:.96 23,3'18.98 10.11 •12r79�,?.40 ;0.80 11'.HER 9.719.17 4.Ot; IGr689.zo 3.83 10,165.68 4.40 1:,.790.84' 3.99 ------------- -___ '�$,------------ ------ ------------- ------------------- ------ TOTAL SALES :(OFF '..1 i 2399454.10 100.00 E, 410,167.37 ic.:..00 7.31,265.07 100.01 $ 3'36.073.,72 99.59 COST :7 Z:.L-^ SO=T 2f SAL -CZ ---551.804.S2 Iyl, 004..,_ 80.1,0 $ -- 3:26,6W,:. 01; 77 .6.-. -19.6: --- 18.1,67H.40 79.42 L 3100321.31 SO.37 2aL57 ;_ _ . ...L£I, 80.10 f 326,6y;4 3' ? -. 3 163,67(1.40 - ---- 79.42 S - .•---,:97.1`..+1, 313..+:•. a:+. 'M37 - :-F:17J rizrI; o�!- ..,. - 17,647.58 19.90 L � 13:1,159.-„ .,. ';:1 1. 47,:146.67 20.59 S -. _9 i.b..2 E).)1E:1D1 %r ;: , ' ULI'. F': E= t 1,300.00 5 $ 1 , 300, JL .3: i 1 r .?83.00 .55 3 1 r . it.-. 0v .02 Cr,MF'11T_zF..ST;, A.40. 00 .,:a 770. ��. . 19 J61.JO 1 24 - J6S.JV .1.1 �� (;URAMCE� 4131.74 1-E0 6.9:,6.1-..70 3.127.92 1.35 :t , 903. 3. 1.49 -. `•-.LARIES 1L'"2.9::.1: 6. Z.9 :!9,76: : -'6 13.096.54 5.66 26r09Z.Lt.t 6.:•9 YAYkOLL TAXES Ir491.94 .fr'l. 218(.1.0:. .70 19121.64 .49 9".36.7.+ .64 GROUP INSUTIFl7C£ 1,014H.12 .!:: :',3.,1.7: .:.6 408.29 .1R 1,010.30 .26 lhLEPHONE 159.39 .C7 31E.u1 .(tti 149.50 .06 :S i.� i .18 UIILITIES 1#867.07 .78 3.97...1, W 1,724.70 .75 3.876.71 .98 SUPPLIES 950.21 .40 1081.73 .43 493.31 .21 1r'.i:d.4. .31 R 2 M EQUIPMENT 4:1.25 .07 i:.. 04 .741.41 .2.3 876.36 22 k i M BUILSINSS 27.92 .01 ( 250.51: .06) 174.27 .O8 3:•7.9: .07 ARVFfiTISIN3 681.21 .28 1 10:i;'.: .::; .:,72.50 .25 803. 8.,, 20 425.30 .111 700.u: .1 11.11 .00 11.11 .00 A:PR A£u:1:1'E-- Ac,,ZT: 2r 1`.'.7.27 .90 130:.:. 1.05 2rI16.47 ..91: 4r2O6.25 1.06 i1THLR 435.68 .1.14 -------------- 803.3- .20 449.30 .19 ------------------- 977.62 .25 -----------n TOTAL £X1'L2iDITUF.ES t 30.900..25 ----^^- 17.''10 S 56,777.35 1'+.86 ------------- $ 25,831.46 11.16 $ :.0.'073.8:: ------ 12.63 It L:)UDR Ll. I I i,L:OFZ 3-i0i,L 30, 1982 & 30 - FAR-TD-IIATF 'i-'1-❑ Z;.iiE-PD-LST-YR P0 LYR Y-T-11-LS'f-YR YTD -LY r RATIU A.MoUNI RATIO AMOUNT RATIO 11.-7R ' MCCKL V'* .00 .00 3 1.318.60 4 ,'..?.81.6:1 1.33 6r 27:',, 24 1.33 6 r Y80. (0 3.02 129869.98 3.25 OTil!:^ :tlCChC .:3 70.6:7 .02 .30 .00 .00 .00 A'"11 :VER (SHORT) ( 2.co; 16,22 .00 < 31.31) ( .01) ( 120.32) ( .03) rAYMCIC-INTERFS1 '.4.78?.76) ------------- .92) ------ 2,16--13) ( .54) ( ------ 49411,31) ------------- ( 1.11) ------ ---------- - 2, 572. 3r; ------------- .6:1 ------ ------------- s 6,102-14 2.64 S ------ 13,619.78 ------------- 3.44 299263.78 7.12 1 27,3"7.35 12.07 4 419295.14 10.43 It ���^ /i�0; 1` �.A'a�°. r..i=: 0,%/01/ol c^/s,�:,� - cv,,evt - F-c,inv Year - u. ' »^�^ m='-,.,�.�-�^,L-,, v^",-L,,-oa*e-LasL-,, .%^"^..L c z A°a""L x AmuuoL x LIouox smLcm 1. 71,553.00 Joo.ox v 1oz,166.3� zvo.ov s 701764.8*' /00.00 $ 129.08v.-13, 100.00 cooT OF SALES s6,x^a.u^ 7K. 77 103'3x6.1n 73. 112 ------ 154.079.11 rr.u; ________ xoI^c^o.o 7o.43 ____ unuos PROFIT, _______ 1:'- 191.64 ------_______ z/.co " 28,780.22z..,x ------------- » 1�.ox:,7 4 cz*s ^ 27,849.31 21 Z;7 BEER SALES ;s^.x^^.as x"x.u" 2J 3. ux 100.00 17*.955.56 100. 00 2081392.80 100.00 cuxr or s«Lcs __________ ;o4.61!u.74 82. 70 161. sl U2. 14 1^,.z*.,3 p2..v, ------------- 17+,227.02 nx'»i ______ cmmy pnmrxr t 720719,91 ------ 17.30 * ________ nx,ovr.:r ____________ �,.o� � 21,620163 ------ ,,.oz * z*���.,o /^.zp uMc sxLss .zu 100.0v 4p,0:12.66 100.0(, m.zro.ra 100.0^ 4Z,772,+0 /s.ov cooI OF SALES !n,00z'z^ ^o.oz 33,8e1.z1 Isr.0 '1', !::,^,^.uv 66.28 --- 2p,007.01 67,79 MUSS pnnrIT -------- 360. 0:! --'- x`. ° $ ------' 1r`.+: ---- --'---'- /.xaz.up ------- 33.72 * 13,78�.37 ------ 37.21 ' ,��THER SALES n.719,17 1*0.00 I:^68v.28 mo.ov *,/6�.66 zo*,uo IU,798,67 100.00 COST ur SALES 7.332.21 ,5.t,^ u,v72.06 7.1;."� ^,759.3;, AE4.46 --- -------------- u,pm.m n.m na000 paOrI/ GROSS ------------ � 2/xo6,ru ------ 24. L;6 w ----------'- z,avr.zu --------- ------ --- 23.57 � 206. 31 31 LM * 3,839.03 2^.30 rnExn*r SALES .00 .*o .00 .vv .on .vv '00 .vv Coo` or SALES 1.008'vs .o^ :.277.18 .o" ___ 1,00v.10 ____ ,on ------ ------------- u.ovo.ao ,no nm000 PROFIT ________ $1 1'008'95` ------_______ ' '^^w' z,z,7.1u' ' ."^`w ;.my.^o' ' .nuw/ 1,e90.30) ___ / .ou) TOTAL SALES 239^*54.10 =.===~ 100,00 ..11-:-.�.. 410,167.37 100.00 '. 41~^-..- c,;^. --^,.v7 100.00 x,6,073,Z;z .=~~.r /ov.vv lxnm comT or SALES 80.10 z'^,^vo,vv 7y. 6:; 1xz.67S.40 /9.42 --- -------- 318,324,31 80.37 MOSS PROFIT --------- . me1?.5x ---- 17.90 ^ --------- oa,+�.ro ---- -------- m.� ^ 47,Z;06.67 . m.u, ^ `. -7,749.21 ------ ,p.� - Council Agenda - 8/22/83 8. Consideration of a Request from the Housing and Redevelopment Authority for a Loan to Acquire Land. (T.E.) List fall when we entered negotiations and provided Tax Increment Financing for IXI, we concentrated all of our efforts on Lot 7, Block 3, in Oakwood Industrial Park. During the original negotiations and the presentation of the construction plan for IXI, it was apparent that Lots 5 and 6 were intended to be purchased and it was also intended that an option be taken on that land. Because of the time limits that we faced last fall, we purchased only Lot 7 and established our district on only part of that lot. Upon certification of the first tax increment district, we began negotiations for an option on Lots 5 and 6 with the express intent of holding that land for IXI. IXI's main concern was that once buying Lot 7, Lot 6 would be offered to another party at a higher price and because IXI would have to have the land, they would be forced to go with the higher rate. We said we would help prevent that by doing the option. However, we were unable to arrive at an option agreement with the Oakwood Industrial Park Partnership. They took the position that the option fee should include all penalty and interest and taxes that accrued against thu lwid, not only for the current period and for any future periods that might have to be held, but they also felt that we should pay penalty and interest on delinquencies from that day forward. It was our contention that we should not have to pay the ongoing delinquency, penalty and interest since the problem of delinquencies was one that was created by the partnership and not by us. That point was never resolved and ultimately an option was not agreed upon. Conversations did, however, remain open. IXI recently approached the Oakwood Partnership to recrucat pormisoion to begin construction of their berm around all of alta 5, 6 and 7, oven though they do not have ownership of Lots 5 and 6, as yet. From a financial standpoint, IXI'a plan is to bring in the heavy dirt moving equipment and have them dig for all of the foundations and mova all of the fill and do all of the grading at one time, rather than having to hire machinery to come in on several other occasions to do farts of the job. The Oakwood Partnership is uncomfortable with allowing land that they still own to be graded and bormod. I talked to Dae Johnson and expressed that if the City had ownership, we would consider it but wo would require a written g uarantoo that should IXI, for whatevor roaaon, 7 Council Agenda - 6/22/83 elect not to utilize the land, they would require to restore it to its original condition. Dee Johnson indicated that they would be happy to provide such a guarantee. I wish to now address the financial considerations in making this purchase. The HRA, as you are well aware, has, at this time, very limited resources. Their only source of revenue is anticipated through the various surplus of tax increments. They do have available by law, the right to levy a special tax, but by their own resolution they will not utilize a tax levy for their purposes. The HRA is unanimous in that position. Because they have limited resources, their only recourse is to borrow money in order to purchase land. The peculiar thing about borrowing money is that the lender usually expects you to pay it back. The only way the HRA can repay debt is by using the tax increment that they collect annually and which is dedicated to the repayment of debt. Where a particular project may not be scheduled for con- struction for a year or two, then the tax increment would not come to the HRA for three to four years. Thus, the problem. If the HRA borrows money from a public lender now to buy the land, the first payment would probably be due within 18 months, out the HRA would not, at that time, have collected its first increment to make that payment, nor do they have the surplus funds in their account to make that payment. Thus, the request to the city council to provide them with a loan that would be of a demand type, and allowing the first payment to be post- poned to the time of the collection of the first increment. This is precisely the same arrangement that was made with the City Council last fall when we initiated the I%I project. The total acquisition price for free and clear title to Lots 5 and G. Block 3, of Oakwood Induatrial Park in $154,800.00. Thin is computed at the price of X10,000 per acre plus all assessments or a price of $13,030.00 per acre. I asked Rick how our cash flow status appeared with respect to making that loan in anticipation of certain paybacka. The Oakwood Partner- ship intonda to do the following upon receipt of purchase price. fq)proximatoly $28,500 would be paid directly to the City for those assessments for future yours on Lots 5 and G. tq)proxi- mately $25,200 will be paid to the County for delinquancioo and 1903 taxes and aoacasments on hots 5 and 6. 90% or more of that $25,200 would come back to the City within three months with the root of the County distribution. Tho Oakwood Partnership would retain approximately $10,000 to $12,000 to covor their income tax liability for the sale of the land. The balance of the money will be used to pay dollnquencios and - 8 - Council Agenda - 8/22/83 futures on other lots in Oakwood Park in an attempt to clear a few lots of assessments. The end result is as follows- Of the $154,800, approximately $12,000 will be held by the Oakwood Partnership, approximately $76,000 will be paid directly to the City, and approximately $67,000 will be paid to the County (909 of which shall be returned to the City within 3 months) . Rick has indicated that this does not present a cash flow problem as long as we are expecting return of the money in this fashion. Thus, of the $154,800 that is loaned to the HRA, about $142,000 will come back to the City either directly or within 3 months with the County distribution. At the same time, the HRA would have a debt to the City Council of $154,800. That debt will be repaid on demand through tax increments. Based on the City -a most current bond issue as well as other current issues, it is my opinion that 88 interest would be appro— priate. REFERENCES: Financial data sheet, map of the site. - 9 - Council Agenda - 8/22/83 Consideration of Authorizing the submission of an Urban Develop- ment Action Grant Application. (T.E.) For the past few years, Monticello has been on the distressed City list which is formulated by the Department of Housing and Urban Development (HUD). That list simply means that a City which is named is eligible to apply for an Urban Development Action Grant (UDAG). Up until this time, we have never had a project which appeared to qualify for this type of project. Basically, W%3t the programis, is that HUD issues a grant to a City which can in turn lend that money to economic developer at a reduced interest rate. when the money is paid hack with interest, the community is allowed to keep the funds and re- use in a similar fashion. It is a program that requires sub- stantial commitment from enterprise. It is a competitive program, such that the higher the ratio of private sector dollars to public dollars creates a greater chance for approval. This past May, a now list of distressed cities was published in the Federal Register and Monticello was excluded. This means that the City no longer meeto the specialized criteria established by HUU to be declared eliyible ful UDAG u,w,uy. However, HUD allows any City that is being dropped from the list one quarter to submit an application for any proposal that had been in the development stage when their eligibility had been revoked. As in the past, we did not have a project that seemed appropriate. However, within the last two weeks Fulfillment Systems has approached me in order to relocate their business within the corporate limits. I explained to Jack Peach, the President of Fulfillment, the UDAG procedure and he expressed a genuine interest in attempting to meet the August 31, deadline. Because he did express such an interest, we have concentrated our efforts on preparing a UDAG grant application. One of the requirements is that a resolution be adopted by the Council that authorizes the submission of that application. Without ouch an authorization, our application packet is incomplete and would be rejected prior to review. I should note that even with authorization there is no guarantee that the grant would be approved. Mr. Peach understands this and has stated that oven if the grant does not go through, they are very interested in getting established and relocated within the City. Thuo, submitting the application whether successful or not, does not really jeopardize our efforts to help Fulfillment Systems to re- locate. ilia proposal is the kind of proposal that HUD likes - 10 - l Council Agenda - 8/22/83 to see developed. It does address low and moderate income employment opportunities for relatively unskilled persons. He does have an affirmative action program for hiring minorities and handicapped. He does utilize CETA employees and DVR trained employees as often as he can. He does think that he can acquire the formal commitment type letters that are required for the application packet. We on staff all realize that the deadline is very close and our efforts may -be -for naught if we cannot assemble all of the aata in time. We do, however, think that the proposal is worth our efforts. We have already begun to assemble required data and will concentrate our efforts on its completion. Although I am going on vacation, Allan Pelvit has a clear understanding of the urgency and the nature of the application and will thus carry the burden of assembling the application. Because I do think this is a worthy effort, I respectfully request your adoption of the enclosed resolution authorizing submission of our application. REFERENCES: A copy of the proposed resolution. Council Agenda - 8/22/83 10. Consideration of Rescheduling the First Meetinq in September from Monday, September 12. 1983 to Tuesday, September 13, 1983. (T.E.) As you are aware,_` Monday, September 12, 1983 is our annual industry Day Banquet, which also falls on our first regularly scheduled Council meeting of the month. In order for all members to attend our banquet, we would like to reschedule the Council meeting to Tuesday evening, September 13th. Arve will have more on this at Monday night's meeting. - 12 - A AUGUST - CENERAL FUND - 1983 AMOUNT Cary Anderson - Mileage 125.95 Wright County Slate Bank - Investments 90,000.00 MN. State Documents Center - 1982 Uniform d Fire Marshall Codes 32.25 Commissioner of Revenue - Water excise tax 200.06 J. W. Miller Const _ - Balance on 401 St. warming house 200. UO Bub Boedigheimer - Add'1. summer salary 171.17 Mandy Chowen - 135.20 Dean Schwindel - 40.20 Charles Walters - 173.60 Craig Kendall - 53.60 Chris Sarvela - 33.50 Monticello Fire Dept. - Salary for firemen thru 7/23/83 1,217.00 Government Training Service - Reg. for Rick's seminar 25.00 MN. State Treasurer - PERA W/11 1,274.49 Corrow Sanitation - Contract payment 3,761. 50 MN. State Treasurer - Dep. Reg. fees 123.00 Jerry Hermes - Cleaning at Library 125.00 MN. Wastewater Operator's Assoc. - Reg, fees for Al 6 Matt 100.00 Mrs. Ed Schaffer - Inf. center salary 103.50 Mrs. Lucy Andrews - Inf. center salary 132.75 State Capitol Credit Union - Payroll ded. 144.04 Dick Lease - 3 light fixtures 60.00 Gwen Bateman - Animal imp. expense 510.56 Wright County State Bank - Investments 260,000.00 Wright County State Bank - 285,439.25 Wright County State Bank - FWT - July 3,260.20 Commissioner of Revenue - SWT' - July 2,119.90 State Treasurer - Social Sec. Cont. Fund - FICA - JULV 4,020.84 James Preusse - Cleaning city hall 250.00 Arvc Grimsmo - Mayor salary 175.00 [)an 0lonig m - Council salary 125.00 Mrs. Fran Fair - Council salary 125.00 K.:n Maus - Council salary 125.00 Jack Maxwell - Council salary 125.00 YMCA of Mpls. - Contract payment 284.16 Brenteson ConoLrUC tion - Partial payment on Wrighteo sewer 4,275.00 Richard Knutson, Inc. - Payment 04 - 82-2 Project 56,747.42 MN. State Treasurer - Dep. Reg. fees 111.00 Sterling Electric - farts 83.88 MN. State Treasurer - PERA W/11 1,305.48 Crnig Kendall - Addl. summer salary 53.60 Dean Swindel - " 41.88 Bob Boedigheimer - 134.80 Mandy Chowen - 100.24 Charles Walters - 173.60 MN. State Treasurer - Dep. Reg. fees 69.00 Jerry Vermes - Cleaning the Library 125.00 State Capitol Credit Union - Payroll ded. 144.04 Cash - Dep. Reg, fund balance 762.09 MN. Slate Treasurer - PERA W/11 1,352.44 Monticello Fire Dept. - Payroll 882.30 Banker's Life - Group Ins. 2,498.81 Holiday lnn of Alexandria - Seminar for Matt 6 Albert 1 117.56 Fyle's Rackhoe - Latrine rental - NSI' ball park - 8/1/83 150.00 PLEASE NOTE TIIIRII PACK �l GENERAL 17UND - AUGUST - 1983 AMOUNT The Plumbery - 5 Barnes switches (185.00), WWTP 6 repairs 213.00 Trueman -Welters - Block for cub cadet mower - WWTP 420.85 Diamond Vogel Paint - Paint and atripper parts 310.85 Hamele Recreation Co. - Picnic table frames 315.30 Safety Kleen Corp. - Shop and mtce. bldg. expense 32.00 St. Cloud Fire Equipment - Service fire extinguishers 154.50 Rick Wolfateller - Mileage 6 computer services seminar 162.75 North Central Public Service - Utilities 941.37 Snyde: Drug - First aid supplies - WWrI' 13.84 MN. Unemp. Comp. Fund - Unemployment benrlits for Luren Klein 552.00 SMA Construction - Supplies for Sewer Dept. d Tree Dept. 40.26 Granite Electronics - Carrying case for 2 way radio 1 69.58 Moores Excavating - Water line repair (Reimb. by owner) 157.30 MN. State Treasurer - PERA reports expense 15.00 Wilensky Auto Parts - St. Dept. repairs 121.01 Amoco Oil Co. - Gas for Water Dept. 65.52 Leef Bros - Uniform rental 158.00 Rockmount Research - Welding rods 139.96 National Life Ina. Co. - Tom Eidem's pension payment 85.00 Central Eyewear - Classes for St. Dept. 117.85 American Management Assoc. - Membership dues - T. Eidem 110.00 Figs It Shop - Misc. supplies for WWTP 110.78 Our Own Hardware - Misc. supplies for all depts. 227.85 Equitable Life Assurance - Life Ins. payments 40.00 Mid Central Fire, Inc. - 4 brackets for Fire Dept. 200.00 Gould Bros. Chev. - Repairs - Fire Dept. - 266.52 6 Chev. van 309.47 Viking Pipe Service - Meadow Oaks T. V. inspection 509.85 Mpls. Star 6 Tribune - Adv, for help wanted ad 48.40 Fyle's Backhoe - Latrine rental thru 7/1/83 at NSP ball park 125.00 Local #49 - Union dues 95.00 Independent Lumber - Park Dept, supplies 193.99 Marco Business Products - Paper for copy machine 524.00 Maus Tire Service - St. Dept. expenao 58.25 Monticello Printing - Sewer and water postals 168.15 VWR Scientific, Inc. - Sewer plant supplies 121.34 State Treasurer - Surplus Property Fund - 5t. 6 MttP, Bldg. 241.17 Hawkins Chemical - Chlorine 1,273.40 Cruys, Johnson - Computer service Jan. - June, V/F, adj. 1,89u.0u Davie Electronic Service - Pager ropairs for Fire Dept. 1 102.88 St. Cloud Restaurant Supply - 7 cagey of psper towels 102.71 Watertowe•r Paint i Supplies - Contract a air .harge I,JSS.Ou Wright County Auditor - � police fines for July I 819.75 Feed Rite Controls - Feed rite, hydro. arid, rte. 2,231.78 Poirier Drug - Drugs for C. Walters injury (teimb.) 3.80 Bareness Diug - File for St. Dept. 18.78 Harry's Auto Supply - St. and Sewer Depts. supplies 33.95 Stokvb Marine - 24" chain i air filter for Tree Dept. 29.25 Alfred Nelson - Variance application refund 25.00 League of MN. Cities - Membership dues 1,086.00 Norwei6t Bank Mpla. - 71 G. 0. Bond payment 6,285.35 MN. State Treasurer - Dep. Reg. fees 28.00 National Bushing - Supplies for St, and Sewer Dept&. 126.43 Lout to Coast - Supplies for all Depts. 92.76 W. W. Grainger, Inc. - lull' wire for Sewer Dept. 72.74 Water Products - Water Dept. supplies 940.38 Allen Pelvit - Misc. mileage expense 25.80 GENERAL FUND AMOUNT CHECK NO. Barco Municipal Products - Vac suction hoses - Sewer Plant 282.64 17728 �. Ilayden Murphy Equip. - St. Dept. supplies 22.49 17729 Maus Foods - Supplies for all Depts. 286.56 17730 J 11 oil cu. - 55 gal. oil 6 1500 gal. gns 1,972.25 17731 Neenah Foundry - Manhole grate - River St. storm sever 139.03 17732 Central McGowan - Cyl. rental 2.40 17733 Monticello office Products - Misc. supplies 188.06 17734 Brenteson Construction - Sewer line repair, balance on Urightco 2,845.00 17735 W. S. Darle y - nose for parks 316.45 17736 Monticello Tinos - Publishing 452.59 17737 Mobil Oil Corp. - Fire Dept. gas 43.47 17738 State Agency Revolving Fund - Admin. costs for Soc. Sec. Fund 21.37 17739 Bridgewater Telephone - Telephone 780.56 17740 OSM - Eng. fees for June 99.25 17741 Payroll for July 22,348.69 Northern States Power - Utilities 8,190.12 17649 Division of Continuing Studies - Plan review manual 26.10 17650 Intl. Conference of Bldg. Officials - 84 Electrical code 15.00 17651 Road Rescue, Inc. - Basket stretcher - Fire Dept. 315.39 17652 Brenteson Construction - Storm sewer on River St. 90.00 17653 Int. Institute of Municipal Clerks - Membership dura - T. Eider., 35.00 17654 Fernandes Tools - Vise for WWTP 78.00 17655 Albert Meyer - Return union dues W/II for June 19.00 17656 Monticello Ford - Repairs to new fire truck - reimb. 150.59 I 17657 Northwestern Bell - Fire phone 36.05 17658 Lindberg Decorating - Cloves 2.30 17659 Buffalo Bituminous - Oakwood Drive overlay 13,279.24 17660 Matt Theisen - Mileage to seminar 46.75 17661 Mrs. Ed Schaffer - lnf. Center salary 117.00 17662 Mrs. Lucy Andrews - inf. Center salary 103.50 17663 Olson 6 Sons Electric -Pump repairs, etc. 2,938.02 17664 Phillips Petroleum - Water Dept, gas 18.98 17665 lot Bank M pls. - Bank charge 4.00 17666 Cary Anderson - Mileage 100.33 17667 Tam Cidem — Misc. expense _ _ 17.25 17668 TOTAL DISBURSEMENTS FOR AUGUST - 1983 9803,016.48 LIQUOR FUND AMOUNT CHECK AUGUST DISBURSEMENTS - 1983 NO Wright County State Bank - Investments 30,000.00 10832 'twin City Wine - Liquor 783.29 10833 MN. State Treasurer - Pera W/H 165.01 10834 Bernick's Pepsi cola Bottling - Misc. mdse. 156.00 10835 State Capitol Credit Union - Payroll ded. 20.00 10836 Commissioner of Revenue - SWT - July 263.00 10837 State Treasurer - Social Sec. Cont. Fund - FICA - July 453.40 10838 Wright County State Bank - FWT - July 462.20 10839 Twin City Wine - Liquor 508.65 10840 Griggs, Cooper 5 Co. - Liquor 2,991.06 10841 Ed Phillips s Sons - Liquor 3,818.38 10842 Locher Dist. Co. - Beer 2,576.10 10843 MN. State Treasurer - PERA W/H 156.44 10844 Locher Dist. Co. - Beer 15.00 10845 state Capitol Credit Union - Payroll ded. 20.00 10846 MN. State Treasurer - PERA W/H 165.82 10847 Banker'u Life Ins. - Group Ins. 136.59 10848 St. Cloud Fire Equipment - Service fire exttn3uisL.,rc+ 13.50 10849 Schabel Beverage - Beer 1,735.50 10850 Grosslcin Beverage - Beer 13,188.35 10851 Thorpe, Dist. Co. - Beer 5,415.70 10852 Dat,lhuimei Dist. Co. - Beer 14,072.50 108" Day Dist. Co. - Beer 504.06 108. _ Dick Beverage Co. - Beer 15,690.65 10855 Old Dutch Foods, Inc. - Misc. mdse. 154.96 10856 Jude Candy - Misc. mdse. 379.26 10857 7 Up Bottling - Misc. mdso. 1 388.10 10858 Viking Coca Cola - Misc. mdse. 871.80 10859 Maus Foods - Misc. mdse. 35.23 10860 Coast to Coast - Store expense 5.79 10861 Monticello Office Products - Store expense 22.50 i 108E2 Twin City Wine - Liquor 1,829.75 1 10863 1 Ed Phillips 6 Sons - Liquor 8,455.07 10864 Griggs, Cooper - Liquor 2,639.29 10865 Marco Business Products - Repair to calculator 49.18 10866 Yonak Sanitation - Garbage contract payment 62.50 10867 Loifert Trucking - Freight 314.86 10868 Gruys, Johnson s Assoc. - 6 months computer fee 710.00 10869 Bridgewater Telephone - Telephone expense 53.08 10870 Commissioner of Revenue - Solas tax - Bal. of June c July- 83 10,330.52 10871 City or Monticello - Sewo r and water - 2nd Qtr. 94.41 10872 Northern States Power - Utilities 731.89 10873 Lovv9ron Ice - Ice purchases 667.35 10574 Granite City Cast: Register - Cash register repairs; 120.00 1 10875 Payroll for July 3,663.24 TOTAL LIQuou uisBuMsEHCATs - AUUUST i 0124,909.)8 1 '