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City Council Agenda Packet 10-12-1982
AGENDA FOR THE MEETING OF THE CITY COUNCIL COctober 12, 1982 - 7:30 P.M. Mayor: Arve Grimsmo Council Members: Phil White, Fran Fair, Dan Blonigen, Ken Maus. 1. Call to Order. 2. Approval of the Minutes of the September 27th, 1982 Meeting. 3. Citizens Comments/Petitions/Requests, Complaints. Public Hearings 4. Regarding the Certification to the County Auditor an Assessment Role of Delinquent accounts. 5. Regarding Proposed Public improvements for Meadow Oak Subdivision. Old Business. F. Consideration of a Report Relatinq to the Failure of West Bridge Lift Station. (Postponed from September 13, 1982). 7. Consideration of Construction Cost Quotes for the Expansion of the 4th Street Park Building. S. Consideration of an Offer to Sell to the City Land owned by the Industrial Development Corporation. 9. Consideration of a Proposal to Build an Emergency Pump Sholtor in West Bridge Park. Now Business. 10. Consideration of a Request to Order John Doors Tractor for 1983 Delivery. 11. Consideration of a Proposed Ordinance Amendment to Increase Mayor and Council Members Compensation. 12. Conaidoration of a Proposal to Construct a Garage for Rental to Hospital District. 13. Adjourrumont. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL September 27, 1982 - 7:30 P.M. Members Present: Arve Grimsmo, Phil White, Fran Fair, Ken Maus. Members Absent: Dan Blonigen. 2. Approval of the Minutes of September 13, 1982. A motion was made by White, seconded by Fair and unanimously carried to approve the minutes of the Council meeting held on September 13, 1982. 4. Public Hearinq - A Ilearinq on the Proposed Use of Revenue Sharinq Funds and the 1983 Municipal Budqet. Federal regulations require that the City hold two public hear- ings concerning the use of Federal Revenue Sharing Funds expected to be received in 1983. At the first hearing held August 12, 1982, no comments were heard from the public in regard to the proposed expenditures. P9 mart of tit __ ,ed 1993 1-al,3et $g4,900 i., rcicctcd to be received in Federal Revenue Sharing Funds during the fiscal year of 1983. The proposed uses of this money arc an follows: Community Education $10,000.00 Water Fund - Capital Outlay 10,000.00 Seal Coating Project 27,800.00 water Fund Suppliea and Fire Equipment Expenditures20,000.00 Skid Loader for Waste- water Treatment Plant 9,000.00 Van for Water Department 81000.00 No additional comments wore presented at the public hearing ro- garding the proposed uses of Federal Revenue Sharing Funds. 5. Resolution Adoptinq the 1983 Municipal Budget and sottinq the Tax Levy. The preliminary 1983 Budget was presented at the September 13th Council meeting and a apacial meeting was hold on September 17th for tho purpose of reviewing the proposed budget resulting in a tax levy of $1,227,074.00. As part of the tax levy, the pre- liminary budgot proposed that the sower fund have a general tax levy of $84,440.00 to support the anticipated coot of running a Council Minutes - 9/27/82 the new Wastewater Treatment Plant. This $84,000 subsidy would be needed assuming that the sewer user charges would only generate revenue of $134,900.00. The expected revenue was based on a model prepared by the consulting engineers which would have the residential, commercial and industrial user's rates established in a fair and equitable manner. The City of Monticello recently adopted an ordinance which requires that sewer rates established be fair and equitable to all users,and large industrial users would be required to pay a sewer charge based on their flow and effluent strength. Currently, the only industrial user that would fall into this category would be Wrightco Products, which based on the consulting engineer's model would have a sewer charge annually in excess of $19,000.00 per year. Mr. Gary Wieber, controller for Wrightco Products and Mr. Jim Ridgeway, President, were present to discuss with the Council their proposed sewer rates their firm would incur in 1983 as proposed. Mr. Wicber noted that during 1981, Wrightco had sewer charges annually of approximately $6,380.00 and it is projected that their sewer bill for 1982 will be $10,800.00. Mr. Wieber felt that an increase in the sewer rates to approxi- mately $17 or $19,000 a year should be possibly phased in over a three year period of time rather than all in one year. In addition, Mr. wiener noted that Wrightco Products would be will- ing to eliminate their pretreatment program at their location which would eliminate future odor problems which have occurred in the past in the downtown arca. Mr. Wieber noted that at the present volume of approximately 12 million gallons annually, he suggested that Lila 1983 sewer charge for Wrightco be approximate- ly $12,000 and then increase to $14,300 the second year and finally517,000 the third year. Mr. Jerry Carrick, Project Engineer on the Wastewater Treatment Plant with the consulting engineering firm of OSM, explained to the Council that under the newly adopted ordinance regarding user chargea, the City of Monticello can not give any quantity dis- counts to industrial users such as Wrightco and that the user charge can not be based strictly on flow but has to also charge industrial users for the strength of their sewage. Mn Carrick noted that to arrive at the $17,000 annunl figure for Wrightco Products, the rates would have to be strictly based on flow with- out regard to strength of the effluent and would be considered the same as a residential user. Mr. Carrick noted that if the City were to establish approximately $17,000 as the charge to Wrightco Products, the City should prepare the billing for the industrial user based on the ordinance which in this case for Wrightco Products without pretreatment would result in approxi- mately a $30,000.00 annual billing. A credit on this billing could be initiated by the City to Wrightco Products based on an agreement between the two parties whereby Wrightco Products would agree to eliminate their pretreatment and the resulting odor problems and also agree to discharge their nowago through holding tanks allowing for an oven flow hroughout the day - 2 - Council Minutes - 9/27/82 rather than large quantities all at once. The credit amount pro- posed was $13,000 from the anticipated $30,000 charge and would leave wrightco Products with an annual charge of approximately $17,000, the end result being that their billing would be similar to a residential or commercial charge for the amount of discharge. By using the projected revenues of $17,000 from Wrightco Products, along with the model established by the consulting engineer for all other residential and commercial users, anticipated revenues would be approximately $140,000.00 requiring a $79,340.00 subsidy to operate the sewer fund. It was noted that although a firm sewer rate has not yet been established for 1983 for residential or industrial users, the budget for 1983 as far as the sewer fund was concerned could be established with the assumption that $79,340.00 would be the tax levy for the budget purposes. A motion was made by White, seconded by Maus and unanimously carried to adopt a resolution setting the 1983 budget and tax levy at $1,227,064.00 which would include $79,340.00 as a tax levy in the sewer fund. (See Resolution 1982 #56). 6. Consideration of Calling for a Public Rearinq on Proposed Im- provements to Meadow Oaks Subdivision. As part of the suldivision plat being proposed by Mr. Jim Boyle and Mr. Dick Knutson, known as Meadow Oak, the developers have requested that a public hearing be held on the proposed sewer and water improvements to their subdivision. The preliminary feasibility report has been prepared by tiie City's consulting engineer indicating that the initial first phase con- atiuction of trunk, sewer and water lines are estimated to cost approximately $1,393,500.00. Since the original feasibility report, discussions have been occurring between tide developers and the consulting engineers regarding design changes and the city engineer will be preparing an additional report regarding the estimated cost for the public hearing. A motion was made by Maus, seconded by white and unanimously carried to adopt a resolution receiving the feasibility report and calling for a public hearing on the proposed improvementa to Meadow Oaks Subdivision for October 12th, 1982 at 730 P.M. (Soo Resolution 1982 055). 7. Consideration of a Proposal to Add Rcatroomo and a Storage Buildinq at 4th Street Park. Proviously, representatives of the Monticello Youth hockey Association requested that tho Council consider adding a storage facility and public roatroams to the warming house located in the 4th Street Park. The Hockey Association originally M_ Council Minutes - 9/27/82 requested permission to build a storage building at the 4th Street Park for the purpose of storing their equipment which included a garden tractor and sweeper attachment that is used for cleaning their hockey rink. Along with that request, the Council appointed Loren Klein and Council member, Ken Maus, to a committee to work with the Hockey Association to arrive at a plan that would allow for the storage building to be attached to the warming house and also to include restroom facilities for the 4th Street Park. It was noted by Hockey Association members that their program has increased substantially resulting in hundreds of kids prac- ticing and playing games at the hockey rink with an additional large number of spectators in attendance with no bathroom facilities available. If the City would initially finance the construction of the storage facility and bathroom facilities, the Hockey Association has agreed to contribute to the City $500 up front money towards the cost of the building and then would make annual payments of approximately $300 to $500 per year towards the cost of the storage, building facility until it was paid for. Under this proposal, the City would be responsible for the cost of the rvttii,<um faculties as t is puLli- park and �:.�nld ..t onl,, be used by the Hockey' Association. fir. Klein noted that currently only one estimate has been re- ceived for the construction of the addition and lie estimated that the project would cost lees than $9,000.00 excluding sewer And water hook up charges. Of this: estimated $9,000.00 cost, approximately 30` would be allocated towards the storage facility which the Hockey Association would reimburse the City over a numbsr of yearn. It was the Council eonconaus to authorize Mr. Klein to obtain at least two bids or quotes from Contractors for the construction of the addition to the warming house along with quotes for the inatallation of tsnwor and water eor'vices and present them to the Council at their next scheduled Council meeting for approval. 8. Consideration of Change Order #54 on the wastewater Treatment Plant Construction Contract. A change order has been recommended by the public works director and consulting engineer that would eliminate a 150 foot long wood screened fence that wag originally planned to be located between the Wastewater Treatment Plant and the formor Lindierg house that the City lies now acquired. Since the City now owns the Lindberg property, it was felt that the wall was not necessary and plantings could le developed over a period of time that would eliminate the need for the wood screened wall. J P Council Minutes - 9/27/82 The total savings would amount to $5,800.00 as a deduct from the contract. A motion was made by White, seconded by Fair and unanimously carried to approve Change Order 054 with the Paul A. Laurence Company on the wastewater Treatment Plant construction contract in the amount of $5,800.00 as a deduct. 9. Consideration of an Offer to Purchase a Part of the Oakwood Block. Recently, Mayor Grimsmo received a letter from Or. Orion who ex- pressed an interest in purchasing a half acre of the Oakwood Block for a medical clinic for a price of $40,000.00. Prior to this offer, the prevailing attitude of the Council was that they would encourage development of the Oakwood Block as a single unit rather than selling off smallro reels for individual developers. Along with Dr. Orion's offer, Security Federal Savings 6 Loan has expressed an interest in the site and the possible purchase of an acre and a half (15) for a new building for their institu- tion. The acre and a half that Security Federal expressed interest in along with the half acre that Dr. Brion was interested in would amount to 800 of the block. Security Federal, aware of the Council's encouragement of developing the entire Oakwood Block, has indicated that th.!v are researching the of orfuiiuy Lu buy the entire block and developing it and then possibly leasing or selling space that they would not need for their own Savings s loan institu- tion. Security Federal, has indicated in a letter tiuit they are discussing the development of the entire block and requested that the uale of a portion of the block be delayed by the Council until theil, entire proposal can he preuented. it was the Council concensua to table any action on the Offer to purchase part of the block by Dr. Brian at the present Lime to enable additional studies to be completed by other interested developers. It was noted that possibly this item could be consid- ered at the October 25th, 1982 Council meeting if proposals are presented by this date. 10. Consideration of a Request to Renew a Conditional Use Permit for Construction 5. Mr. Tom Brocker of Construction 5 requested that the City Council consider granting an extension of a conditional use proviouuly granted to them two years ago to develop an apartment building on Blocks 42 and 41 of Lower Monticello located along Lauring tano. Because the original conditional use had not been utilized within one year, the original permit expired and re.nowal was necessary before any further construction could begin. 0 Council Minutes - 9/27/82 it is Construction 5's intent at the present time to go ahead with the construction of a 12 unit apartment building as proposed which would not need a conditional use permit and then as soon as financ- ing is available, they would continue with two more 24 unit build- ings which due require the renewal of the conditional use permit. The Planning Commission recommended that the request be denied for the second phase of the project until after the first phase or 12 unit apartment building is constructed to see what type of track record this developer would display. The Council concensus was that as long as Construction 5 was willing to agree to the previous corylitions attached to tite conditional use permit that a permit should be extended. As a result, a motion was made by White, seconded by Fair and unanimously carried to approve the renewal of the conditional use permit to Construction 5 for the construction of two 24 unit apartment buildings contingent upon the developers providing a 30 foot casement along the northerly portion of their property for a possible future interceptor sewer line and also contingent upon the dedication of a portion of their property for an extension of a Collector Road to I..v established. 11. rnn n itinrntitrn of n R,±aunnt to Rezone from 8-3 to R_ -a_ the -Marvin Krasner and other Adjacent property. During the public hearing procesn for the proposed development of the Chateau Plaza, a housing project for the elderly, a determination was made as to the approximate location of the Collector Road which would connect the Country Club Road and Country Club Manor with 7th Street at the approximate, intersections of Walnut Street anti 7th Street. At that time, the property upon whic)r tine Chateau Plaza was to be built was zoned 8-3 (Commercial) and would be the only parcel of property lying Immediately north of the proposed Collector Road which would be zoned D-3 with all their surrounding property being zoned R-3. A consideration was given at that time to rezoning that parcel of Sand where Chateau Plaza would be located to R-3. At thia time, Jim and Pam Lindl.nrg aro propouing to develop a day caro center on the Marvin Kramer property which is also proposed to lie north of the proposed Collector Road. The current zoning of the property in queation owned by Mr. Kramer in currently zoned 0-3 and it was the Planning Commiasion'o recommendation that the Council rezone that portion of the property lying north of the proposed Collector Road from tl-3 to R-3 to coincide with the existing zoning of the surrounding property. As n result of the zoning changes, all property located north of the proposed Collector Rend would be zoned R-3 while the remaining property located nout.h of the Collector % Road would remain 6-3 or cc nercial zoning. Council Minutes - 9/27/82 This action for rezoning was prompted by a request for a conditional use permit within the R-3 zone by Jim and Pam Lindberg regarding the Marvin Kramer property. The Planning Commission voted to recommend that the property lying north of the Collection Road be rezoned from B-3 to R-3. A motion was made by Fair, seconded by White and unani- mously carried to approve the request for rezoning of the Marvin Kramer property lying north of the proposed Collector Road from B-3, commercial,to R-3, multiple family residential, to match surrounding property zoning. (See Ordinance Amendment 1982 057). 12. Consideration of a Request for a Conditional Use Permit to Establish a Day Care Group Nursery in an R-3 zone by Jim and Pam Lindberq. As discussed in the previous item, Jim and Pam Lindberg have pro- posed to develop a day care group nursery on the Marvin Kramer property, which would require a conditional use permit. The Lindbergs have indicated that they would be willing to deed to the City the southerly 80 foot portion of the Kramer property for the placement of a Collector Road which would connect Country Club Manor to Ilwy 25 as proposed. This dedication of property would be contingent upon the City developing a street in the future. A motion was made by White, seconded by Fair and unanimously carried to approve the Conditional use permit request by Jim and Pam Lind- berg for the day care group nursery proposed for the Marvin Kramer property contingent upon the Lindbeigs and Marvin Kramer either deeding or providing the City with a permanent casement for ruad- way and utility purposed across the southerly 80 feet of their property. The easement or deeded HU foot portion would revert back to the property ownera if it in not used by the City for roadway purposes. 13. Consideration of an Exchange of Property to Facilitate the Dundas Road lixtenoion. Previously, the City Council directed the zoning administrator to research the possibility of obtaining a small parcel of land located south: of Danner' a Truck Garage between old Itwy 25 and new Ilwy 25 for the purpose of extending Dundan (toad to Hwy 25. Roscarch of the records in tho courthouse nave determined that Mal Wolters is the property owner of that small portion needed for the extension and an agreement in principle has bLen arrived at lotween the City of Monticello and Mr. Wolters whereby Mr. Wolters would trade to the City the property which the City needs to complete, the Dundan 1•,nd to lwy 25 extension in exchange for the City abandoning the. alnre- ting right-of-way of old Ilwy 25 to him. Council Minutes - 9/27/82 l In effect, the old Cedar Street would be vacated from the point at which Dundas Road would cross south to where Cedar Street joins with Iney 25. The property owners abutting the old Cedar Street to lx: vacated would be Mr. Wolters and the easterly half of the street would be vacated to Mr. Ken Krienke. A motion was made by White, seconded by Maus and unanimously carried to authorize the City staff to prepare documents to pro- ceed with the exchange of property which would include vacating Cedar Street south of Dundas Road in exchange for acquiring the property from Mel Wolters that would allow for Dundas Road to be extended to Iiwy 25. LLo vacation would actually take place on Cedar Street until such time as the City was able to develop and complete the extension of Dundas Road. 14. Discussion by the Members of the Monticello Development Corpora- tion Relative to Sale of Property. Council Member, Phil White, along with Monticello Development Corporation members, Jim Figenshau and Dr. Kasper, informed the Council that the Corporation has boon forced into a pooition of selling the property they own in Block 51. The property consists at Lots 13, 14 and 15 in nicx:x 51 wiiicil it, i.watuu +iiauctiy a,:.rtL of the old Monticello Ford Garage in downtown Monticello. The Monticello Development Corporation is a non-profit organization that was originally established for the purpose of acquiring prop- erty that could W developed into future parking lots for the downtown businesses. During their existence, many of the late now currently used for public parking have Ix -,en acquired by the develop- ment corporation and then sold to the City an needed. These three lots currently being offered for sale are the remaining property owned by the development corporation and it appears at the present time that parking on this property in not in demand at the present time. Tho representatives noted that if the City of Monticello is not intorusted in acquiring tills property, it would be put on the open market for any potential buyer. The asking price is $44,000.00 which is the amount needed by the corporation to clear all of its debt on the property. A motion was made by Maus, seconded by Fair to authorize the City Administrator to negotiate with the devolopnent corporation and the Wright County State Rank which Las the current mortgage on the property on a possible purchaae of the property and report lack to Lhu Council at its next regular meeting with all options that are available. Voting in favor were Maun, Fair, Grimsmo. Abstaining was Phil White. Council Minutes - 9/27/82 15. Discussion on Upcoming Public 11carinq by Wriqht County to Consider Ordinance Amendments to Home Occupation Limitations. Mr. Franklin Denn, Monticello Township Chairman and member of the Wright County Planning Commission, informed the Council of the County's upcoming public hearing that will be addressing possible amendments to the County ordinances regarding hone occupations in agricultural zoning districts. Mr. Denn noted that the County ordinances currently allow home occupations with numerous conditions attached that basically allow one outside employee in a home occupation business. Mr. Denn noted that the County has been petitioned and will he holding a public hearing on September 30th, to consider amending the or- dinance to allow up to 5 employees outside of a family owned busi- ness. Mr. Denn explained that at the public hearing, the City of Monti- cello along with all other townships and municipalities in Wright County have the right to make recormnendations on the above pro- posed amendment and requested that the City Council representa- tives either attend the public hearing to express their views or write a letter to the Plannina 6 2onina Office.. Mr. Denn noted that as far as Monticello Township is concerned, they are recom- mending that the County take no action on amending the ordinance at the present time but table any action for further study on the possible ramifications of allowing 5 outside employees in a home occupation tusineoo. It was noted that Council members or the Mayor will try to be in attendance at the public hearing scheduled Thursday, September 30th. 16. Approval of Bills for the Month of September. A motion was made by White, seconded by Fair and unanimously carried to approve the bills for the month of September as pro- oented. Sao exhibit 9-27-82 01. Meeting Adjourned. Rick wolfstollot Assistant Admitlistrator Council Agenda - 10/12/82 AGENDA SUPPLEMENT 4. Reqarding the Certification to the County Auditor an Assessment Role of Delinquent Accounts. (RW). PURPOSE: To place on assessment rolls those accounts which are delinquent (amount is over 60 days past due) on the assessment roll to be certified to the county auditor for collection. Minnesota Statutes 429.101 and 444.075, Subdivision 3, allow for special assessments to be collected for various types of current services that are delinquent. Those people whose accounts are delinquent have been notified of the public hearing and are given an opportunity to present input if they so desire. The following are delinquent accounts that are over 60 days past due and unpaid as of the date this agenda was prepared: Don Cochran $115.17 Ken Holker 39.77 Tom McCauley 805.23 Cary Larvinson 108.28 Milton Williams 126.20 ilolker'e Law Office 45.76 Richer d Cole 104.41 Christopher Maas 73.45 Wayside inn 323.09 Ron Schlief 119.07 Carry Lange 134.04 Burnette Christopherson 62.62 Daryl P.lsenpeter 72.21 Robert Tanner 95.69 Michael Dahmen 87.79 All of the above are charges for sewer and water accounts. James Tarbox - Dutch elm tree removal - $129.20 It should be noted that these people have been notified in the past about their delinquent accounts and various attemats havC been made to collect these amounts. It in racemmonded that th000 delinquent accounts bo put on the anseaament roll for collection in 1983 at the intereat rate of 8%. It should be pointed out that 8♦ is the highest interest rate allowable for aoccomnento that have not been financed through bonds. - 1 - Council Agenda - 10/12/02 Public Hearin - Regarding Proposed Public Imorovements for Meadow Oak Subdivision. (TAE). Most of Wednesday, the 6th of October, Loren and Rick and I met with Mr. Boyle, Mr. Knutson and Mr. Bemboom on the pro- posed public improvements for Meadow Oak. The maps attached as references show what they would hope to be the public portion of the project. The public improvement in the manu- factured housing area will be privately constructed, thus not requiring City finance at any time. The improvements proposed for public construction are the 24 inch water main from Oakwood Industrial Park across the open land to the executive home site area, sewer, water, storm sewer and streets, servicing 21 lots in the executive home site area, and the force main and lift station from the inter- section of Mississippi Drive and Riverview Drive to the entry to Meadow Oak Subdivision. Part of our discussion centered on the possibility of Mr. Boyle obtaining an case- ment going due south from the intersection of Riverview and Mississippi to hlwy 75 and then Meadow Oak rather than having to loop all the way around west on Riverview. This, of course, would decrease the cost and Mr. Boyle and Mr. Knutson. were pidnuiny w pursue LhaL punyi),11ILy. 7;- plan Ior public improvements seems to be developing quite nicely and is following a logical progression. The main concern to the developers, however, and they will be addressing this at length at the meeting, is the possibility of deferring Lhe assessment for only ttie trunk water main that extends from Oakwood Park to the west line of Meadow Oak Subdivision. They feel that there will be no benefit derived to the open expanse of area that the trunk is crossing until such time as that area is developed, and as a result would like to have tile cost of that portion deferred. In our meeting, I suggested that we investigate all torts of alternatives relative to the deferment. We discussed at length different formulas for covering the term of the deferment,covering certain definitions of development of land, the pay tack, whether or not there would be any money against the cost and placed right up front. There are a number of alternatives that they are at least partially receptive to, but I am sure they wish to negotiate each point as wo establish thw deferment agreement. When I asked what would happen if absolutely no deferment would be granted under any circum- stances, they said that their alternative then, as they sea it, would be to place not only the trunk's water across that line, but they would also have to run sower and prepare to actively market that land in competition with existing platted industrial land. - 2 - Council Agenda - 10/12/82 They will be sending a letter explaining in depth their reasons for requesting the deferment, which obviously has to do with their own financing, but they also state a strong case for why it would be advantageous to the City and the owners of other in- dustrial property to defer it for a time. In my judge- ment, they do have some sound arguments. The amount of dollars they are requesting to be deferred is approximately $215,000.00 based on the feasibility report. Representatives of Meadow Oaks Subdivision are meeting at length with OSM prior to the public hearing on Monday and as I understand it, they jointly will be prepared to make their presentation for the hearing process. At the close of the hearing, the Council may do one of two things. One is to acknowledge all testimony given and postpone action to October 25th meeting, at which time the City would determine whether or not to authorize the preparation of plans and specifi- cations. The second choice would be to adopt the resolution euthorizing the preparation of plane and specifications as soon as the hearing is closed. Again, with this resolution we have not started on an irreversible path but have simply ordered the preparation of detailed plans. This does not oven put us into a position to call for bids or to certify the job. That would all ce=c =,ch later when the plana are cos;lace. I have not shown on the agenda an item concerned with the adoption of that resolution. I have enclosed a copy of the proposed resolution in your references and if as a result of all public testimony you feel it is in the beat interest of the City to eommenco with the proceedings, a simple motion to adopt the resolution would be in order. REFERENCES: A map of the area showing only that which is to be a public improvement, a copy of the resolution authorizing preparation of plans and space, a copy of the letter from the Meadow Oak Developers requesting a deferment of a certain part of their assessment. - 3 C 155-011-000-111 hp 155 -Ott -000-171 • JF kr .� I I •.`� `�. _ I 1 1 • • T AzER la ��E�t-owl VCSf4 uRZLS IM?r-OVP-.Al.w17'S -?C.D?0.56D 3�1, I:oaL WM4 ?W;& -i c- r-I..M W AND -roEd A55655E D. PL -L. o-n+r.Z IMPeA1[NC•l& Qze Peo?o5E D To ar- I:om, -t, RTF " 3 y 'Tire e a e e- o o E ks , a.•T CooRD1aATED w=Tv4 'T*t, 155-011-000-180 155-011-000-211 • \� ------_ 4 t.. s. `�`• N m a a RESOLUTION ORDERING IMPROVEMENT AND THE PREPARATION OF PLANS WHEREAS, a resolution of the City Council adopted the 27th day Of September, 1982, fixed a date for a Council hearing on the proposed improvements to and for Meadow Oaks Subdivision by con- structing sewer collection lines, water distribution lines, streets with curb and gutter, storm sewer and other appurtenant work pursuant to a petition of effected property owners. AND WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 12th day of October, 1982, at which all persons desiring to be heard or given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KONTICELLO, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 9th day of August, 1982. 2. iirr-scnelen-Mayeron is hereby designated as the engineer for this improvement. They shall prepare plana and specifications for tho making of such improvement. Adopted by the Council thin 12th day of October, 1982. Arvo A. Grimrmo Mayor of Monticello ATTESTi Thomas A. Eidem City Administrator 9816 .ii /60L..cirir,�6Prvi SdZa SS018 6C!,79/,9J.o9 October 7, 1982 Mr. Thomas A. Eiden City Administrator City of Monticello Monticello, Minnesota Dear Mr. Eiden: Because of a business committment, I cannot be present at the improvement hearing on October 12, 1982 for the Meadow Oak Development. Mr. Robert Bemboom and Mr. D. C. Knutson will be present at the meeting to represent me. Mr. Knutson will bring t94th wir, lay cutz of the property, explaining what land will have public improvements and in what areas the public improvements will be financed privately. I request that the assessment for trunk and laterial benefit. would be over a 12 to 15 year period. That a deferred assessment for the trunk watermain from Fallon Avenue would be deferred for six years or. until 50 acres of thu Industrial property is developed. The deferred assessment would be spread over the remaining time of the bond issue. Thank you. Sincere, Jim •Doy16 J th Inaryunn ,y P.aar, Emwjm . through Hmwme C.nunngs and fk1 tfitv Maw—nco Ouahry Cankh" Rome it �`; rJ ,� r�- _'✓ Council agenda - 10/12/82 6. Consideration of a Report Relating to the Failure of West Bridqe Lift Station. (Postponed from September 13, 1982). (TAF! See attached separate cover providing all the information in a sequenceof events. (May to deleted by meeting time). - 4 - Council Agenda - 10/12/82 ( WEST BRIDGE PARK LIFT STATION FAILURE SEQUENCE OF EVENTS (A) Monday, May 24th, 1982 City Staff discovers broken check valve on N2 pump. #2 pump is put out of com- mission. (B) Thursday, May 27th Lift Station failure occurs. (C) Friday, May 28th Eidem contacts the local agent. Tuesday, June 1st Eidem is visited by Mrs. Carlson and Mrs. Jendro at the City office. Wednesday, June 2nd I attempt to contact each resident personally at their homes to explain the proposed pro- cedure to resolve the matter. (D 6 E) Thursday, June 3rd Receive a letter from Metcalf 6 [arson on be- half of the affected residents. Sent letter to all affected residents. (F.-1) Monday, June 14th. Council meeting attended by persons affected by the failure. Friday, June 18th. Mailed out emergency phone call list. Monday, Juno 21st. City staff installs emergency horn. Monday, June 28th. The Council, at a regular council meeting, authorizes the order of a portable back up PUMP (F) Wednesday, Juno 30th Latter from John Simola mailed to all residents. 1 Near the lst of July, exact data unknown, I received a call from Mr. Schwictering concerning the insurance claim. I informed him that two claims were still outstanding. I suggested that if he knew the people wall enough, he encouraged them to sulmit their claims. Fur- thor, if after two weeks I still had not received the claims, I would pond a latter setting a deadline. (G) wodrooday, July 14th Mail letter to tho two outstanding claims. Tuooday, July 20th Lynnoa takoo call from LOBau requesting a claim for labor only be submitted. (11) Monday, July 26th Mail letter to our local insurance agency with all claims attached. - 5 - Council Agenda - 10/12/82 �Between this time and September 13th, 1982, I received no official information whatever. Various conversations with residents express- ing their concern and their dissatisfaction with the handling of this entire matter. Monday, August 30th. City receives and prepares for installa- tion the portable backup pump. (I) Thursday, September 9th Phone conversation with D. Degner of Home Insurance and she explains to me that, at this time, the claim is going to be denied. She states that three letters were sent to an inquire whether or not there was liability in the installation or construction areas. She states two of three are considered to be absolved, and that the third had not respond- ed, and at best, was a real long shot. Said she would send the letter of findings so I would have it early the next week. (J) Friday, September 10th Called Mrs. Thimmesh: Gave her the news of my phone conversation with Degner. Mrs. Thimmesh asked me to repeat the information, put Schwict- aring on her extension phone. (i 6 I) Monday, September 13th Regular Council meeting - residents present: request that oven a partial payment be con- sidered by the Council. Sidem notes hilights of conversation with Degner for everyone's information. Fair asks that the entire matter be laid over to October 12th and a complete report be prepared. (K) Friday, September 17th Mailed letter to Degner requesting complete information on claim. Monday, October 4th Called Dognor to inquire about my request in my letter of September 17th. She tolls me she never saw my letter. She has boon transferred and no longer "at that desk" (7). I explained my needs to hart she assures me that she will investigate immediately, and that I will re- coivo the necessary information quickly. (L) Thursday, October 7th I have not yet received the data requested. Exasperated, I call our local agent. Express my dissatisfaction with, not the findings of the fact, but with the way 11ome Insurance has handled this entire matter. He agrees to look into it for me. Approximately 1100 A.M. - Mr. Franzen, local agent, calla. He has talked with the claims supervisor. The supervisor informed Franzen of the following, - 6 - Council Agenda - 10/12/82 1. Degner has been removed from this case: 2. Someone named Nancy Method is the new case person. 3. A formal letter of denial will not be forthcoming because the claims super- visor is not satisfied that the claim should be denied. Thinks that there might be reason to pay claim: requires little more investigation. 4. Claims supervisor only got my letter of September 17, yesterday. 5. Nancy Method will be contacting me or Simola within a few days. 6. He (the supervisor) thinks this is one of the tougher determinations he has ever had to make. Supervisor is fully aware that residents may seek litiga- tion and that insurance company attorneys would be involved, which is why they wish to be absolutely certain. After going through this whole ordeal, I feel no further informed than on May 28th. I have no desire whatsoever to be the one to inform the resi- dents of the latest non -developments. Th...uay, ..yL..:,.. o. .w. .. _c..,.......... ,.�L'..... Furtherinvestigation by her asking questions relating to the valve failure, and the pro- cedure for ordering a new one. wanted to know why pump 02 wasn't fixed same day. Other re- lated questions also. Said she would take info to Jeff (7) and try to got back to me by tomorrow; with a little luck, thin after noon. Thursday, October 7th - 3:OD P.M.Nancy Method returned call. Company will pay claim - company will settle directly with the residents. They will contact each of them by early next week. REFERENCES: Soo the attached letters, documents, estimates and corrospondenco portaining to thin matter, all in the order in which the events happened. - 7 - III May 28, 1982 on Monday the 26th of May, we were checking the lift stations and found that the check valve on 12 pump was broken. Malt and Matt took it apart and had to order parts. The parts have to come from Alabama and will take 1 to C weeks to come. Malt Mack J May 27, 1982 -- Lift Station #2 / 6:00 P. M. Received a call on pager from unknown woman at Front Street that the sewer was backing up in her basement. The Mayor and I were in Ellison Park at the time and immediately proceeded to the Bridge Park lift station. Pump 41 was turned off and pump N2 had a tripped breaker. The red light was on at the lift station and was backing up. I sent Arvie to get Walt Mack while I attempted to restart pumps. Pump #1 would run but had no effect on levels. Pump 42 would only kick off the breakers. 6:15 P. M. Walt arrived and said 01 pump wns down for valve repair since Monday, May 24th. He tried to restart 02; it kicked the breaker. We pulled panel cover and saw burnt control switch. I left to call an electrician. 6:25 P. M. I called Milt and Mike Olson. I called Wright Co and asked them to cut off water usage. I called Tri State for temporary pump station and emergency service. 6:40 P. M. I arrived back at site and electrician had pump 02 running again. G:50 - 7:10 Ellison Park 7:10 P. M. Arrived back at station. Terry E. from TriState had arrived and we discussed problem. Basically swith raii— vw w nut have been detected prior to its burning up. Cycle rates effect longevity of swith gear. will pull pump 11 and resize impeller while waiting for valve parts. 7:20 - 9 Surveyed damage to horses and apartments. 1. 4 apartments in building across from park - all floors wet - 1 to 2" water (high level). 2. Jcndro'a - J" water (high level), carpet and shoot rock. 1. R. Carlson - wet floor, many mist. boxes, acme throw rugs. 4. LaBau - water paneling only damage. 5. N. Kelly - wet floor, mist. boxes, high water was 2". 6. Thimmeah - 2" water or more high point, toys, mist. boxes, some rugs wet. 7. Schwiertoring - much carpet wet, high water 2-l". B. Moller - no damage - has back water valve. 1 advised all persona of oloetrieial switch failure. Informed thou that it is my opinion that the city was not negligent. Told them again about the merito of back water valves, and basically told them 1 would filo a report and tried to calm everyone down. l John E. Simola Public Works Director J ES/ 1 eg �u.J snt CrIGGe- On: -,JtTc-M /' fe-t.A2�. f AtGule- . i J m�F- . 1NS. �4ENT". 0 June 3, 1982 Dear Front Street Resident: I am contacting you at this time to inform you on what steps the City is taking to resolve the problems that resulted from our lift station failure. on Wednesday morning, Juno 2nd, 1982, I tried to contact each of you personally at your homes to ex- plain our plan. For those of you that 1 rszaged to catch at home, this letter may be repetitious. For those of you that I missed, I hope this will give you the information you need. What I am requesting from each of you is that you submit to me a claim for damages done to your property. Please include your labor, out of pocket expense related to clean up, and approxi- mate replacement cost for damaged goods and personal property. When I have received all individual claims, I will be submit- ting a single composite claim, on your behalf, to our insurance company. I cannot, at this time, guarantee that our insurance coverage will honor the claim. I have discussed this matter with our agent, and he thinks that the circumstances might be such that the claim will be paid. He, however, is also unable to predict how the company will view the claim after they have investigated. Part of the difficulty with this particular claim is that the failure was not a result of negligence or natural disaster, such as a lightning strike. our agent's initial response was that the claim would be disallowed. After explaining the situation with pump 12 being out of commission, and what that means to the overall operation, he said that that might make a difference. Thus, we are happy to submit a claim on your behalf. C Front Street Resident June 3, 1982 Page 02 The City genuinely regrets the serious inconvenience each of you have been caused, and I want you to know that we will be as co- operative as we can. While it is too late to prevent this mis- hap, I do wish to reiterate Mr. Simola's earlier recommendation that back water valves be installed. The installation of such a valve will prevent problems in the future if the lift station should again fail. Finally, as soon as you determine the extent of damage, and file a claim with me, I will in turn file a claim with our insurance carrier. Then, as soon as I hear what the company's determination is, I will notify each of you. If they do not allow the claim, you may then choose to come before the Council. Please feel free to contact me if I can give you additional in- formation. Very truly yours, Thomas A. Eidem City Administrator P. S. I have just received a letter from Metcalf 6 Larson, Attorneys at Law, relaying your request to appear before the Council on Juno 14th. I will be glad to designate apace on that agenda so that representatives of your neighborhood may tomo before the Council. A copy of the final agenda will be sent to each of you as the date of the mooting noars. CC: J. Franzen Motcalf 6 Larson John Simola (nifty o f Monticello ' O9ce of the Phone 16121 2952711 Gly Ad—Wafof Metro 16121 333.5739 Juno 3, 1982 Kr. Jon Franzen Foster Franzen Agency P.O. Box 188 Monticello, MN. 55362 Dear Joni The attached letter was sent to the following residents: Mr. s Mrs. Ronald Thimmesh Mr. 6 Mrs. Jeff Schwiettering 312 West Front Street 324 West Front Street P.O. Box 112 P.O. Box 273 Monticello, KN. 55362 Monticello, MN. 55362 Mr. 6 Kra. Norbert Kelly, Jr. Mr. Ren LaBau 301 Wost Front Street 1 Locust 1 Rt 4, P.O. Box 219A Rt 4, P.O. Box 252 Monticello, MN. 55362 Monticello, M17. 55362 Mr. 6 Mrs. Richard E. Carlson Mr. 6 Kra. Kevin Jendro 225 West Front Strout 2 Locust Street P.O. Box 251 Rt 4, P.O. Box 220 Monticello, KN. 55362 Monticello, HN. 55362 Me. Olive Christianson Mr. Dave Sca mrfold Rt. 4, P.O. Box 216 17421 138th Avo. North Monticello, MN. 55362 Dayton, KN. $5327 If you have any Questions in regard to this matter, please call me at your convenience. very truly yours, Thomas A. Eidcm City Administrator TAE/mh cc CA✓/ 260 r let Broodwav s Pit. 4. Box 03A • Monticollo, MN 55362 Cly of /Y/onfice& 0111G. of ow Cily AOlaa+aaala June 3, 1982 Mr. John Simola Public Works Director Monticello, MN. 55362 Dear John1 Plgna 16171 t95�7111 MoVo'{6171 ]J]-SfJB The attached letter van sent to the following residents: Mr. c Mrs. Ronald Tbimmesh Mr. 6 Mrs. Jeff Schwiettering 312 West Front Street 324 West Front Street P.O. Box 112 P.O. Box 273 Monticello, HN- 55362 Monticello, MN. 55362 Mr. c Mrs. Herbert Kelly, Jr. Mr. Ran LaBau 301 Wont Front Street 1 Locust Rt 4, P.O. Box 219A Rt 4, P.O. Box 252 Monticello, M. 55362 Monticello, 107. 55362 Mr. c Mrs. Richard E. Carlson Mr. i Mrs. Kevin Jandro 225 :nest Front Street 2 Locust Street P.O. Box 251 Rt 4. P.O. Box 220 Monticallo. RN. 55362 Monticello, HN. 55362 Me. Oliva Chriatiansen Mr. Dave So®srfold Rt. 4, P.O. Box 216 17421 138th Ave. North Monticello, MH. 55362 Dayton, MH. 55327 If you have any Questions in regard to this matter, pleaso call mo at your convenience. vary truly youro, Thomas A. Hidom City Administrator TAB/mh cc CA ✓ 250 East Bronr{way 9 RI. d. Box 83A • Wntkello. MN 55362 Oily o f MonficeA t Oaks of me RKX 1e121 295.2211 Cdy Aemin4l.ato, Wroa (612) 333.5239 June 3, 1482 Mr. Brad Larson Attorney at Lav P.O. Box 446 Monticello, MN. 55362 Dear Brads The attached letter was sent to the following residenta, Mr. & Mrs. Ronald Thimmeah 7J.Mr. & Mrs. Jeer Schviottering 312 wont Front Street 320 Nest Front Street P.O. Box 112 P.O. Bax 273 Monticello, MN. 55362 Monticello, MN. 55362 Mr. & Kra. Norbert Kelly, Jr. Mr. Ron LSbau Zt- 301 wept Front Street 1 Locust Rt 4. P.O. Box 219A Rt 4, P.O. Box 252 Monticello, MM. 55362 Monticello, KN. $5362 Mr. i Kra. Richard S. Carlson ��,Mr. & Mrs. Kevin Jendru 225 west Front Street 2 L3cast Street P.O. Box 251 Rt 4, P.O. box 220 Monticello. KN. 55362 Monticello, MM. $5362 Ms. Olive Christianson �• Mr. Dave Sommprleld Rt. 4, P.O. Box 216 17d21 135th Ave. North Monticello, MN. 55362 Dayton, MN. 55327 it you have any questions in regard to this matter, please call me at your convenience. vary truly yjours, Thomas A. Eiddem City Administrator TAE/mh CA l cc I 250 En nrondway a Rt. 4. Box 83A 0 MonUcollo, MN 55362 M0114 V -pa"JOn ATTORNEYS AT CAW P.O. Oct. 446 313 west Bwmwav Monticello, Mienmin 55362 JAMES G. METCALF BRADLEY V. LARSON June 1, 1982 City of Monticello Monticello City Hall 250 E. Broadway Monticello, MN 55362 ATTN: City Administrator RE: Front Street Neighbors Dear Tom: TE LEt'RONE 16171 295-3232 METRO 16121421.3393 I have been contacted by several neighbors who live on Front Street in regard to the recent malfunction of the sanitary sewer lift pump station which caused excessive fiooJiuy in babvtt.cuLs of quite a number of homes in the neighbor- hood. The most recent incident that occurred last week would appear to be the third or fourth time this has occurred within the recent memory of the residents. Obviously, this is a sanitary sewer backup and it is messy and it smells. In the past the City has had insurance coverage, but the Public :corks Director has contacted a number of the neighbors and indicated that there was a possibility of no insurance coverage. The normal homeowner's insurance does not cover sewer backup as has been confirmed by several of the homeowners checking with their home insurance carriers. It is my understanding that the problem started on Monday with a malfunction and that parts were ordered for the lift, but did not come until later in the week, when the flooding occurred. The residents are extremely upset that they had no forewarning, as a result of which they could have taken preventive measures to mitigate the damage done to their homes. Many of these homes have finished basements with carpeting and furniture, and a little preventive warning would have gone a long way. It is of concern to me that at least one of the renidents listed below is elderly, cannot negotiate stairs, and has no means to clean up the mesa created. I have instructed the residents to keep track of the time involved in the cleanup and any expenses that they do incur so that they can present an accounting to the City or its insurance carrier. Lastly, I would hereby request on the part of the Front Stroet neighbors that they be placed on the agenda for the City Council Meeting on the 14th so that they may express their further concerns to you at that time. City of Monticello Attn: City Administrator -2- June 1, 1982 Thank you for your consideration. Respectfully, METCALF6 LA ON By:/ .�E`� /4"7 v__ BVL: dms 7 cc: dMr. and Mrs. Ronald Thimmesh 312 W. Front Street Monticello, Minnesota 55362 -*'Mr. and Mrs. Jeff Schwiettering 324 W. Front Street Monticello, Minnesota 55362 Mr. Ken LaBau 1 Locust Monticello, Mi-nnesota 55362 l Mr. and Mrs. Norbert Kelly, Jr. 301 W. Front Street Monticello, Minnesota 55362 Mr. and Mrs. Richard E. Carlson 225 W. Front Street Monticello, Minnesota 55362 Mr. and Mrs. Kevin Jendro 2 Locust Street Monticello, Minnesota 55362 f Mr. and Mrs. Allan Schleif M� 3 Walnut Stroot Monticello, Minnesota 55362 Ms. Olivo Christianson Mr. Dave Sommerfeld 17421 138th Ave. North Dayton, Minnesota 55327 C Council Minutes - 6/10/12 Property owners in attendance asked if the City would be installing these valvos in the individual homes duo to the possible large coot involved, but were informed that it is the responsibility of the property owners to individually install the back water valves. it was the conconsus of the Council to have the City help the people locate proper spots for installing the valves and to help process insur- ance claims. In addition, the public works director was informed to pursue the purchase of a portable pump that could be used at all city lift stations should a failure of any kind occur at a lift station. -d- X was also made by White, seconded by Maus ar � y Wi, approve the plana and s� � s ted an ertise the 82-1 t with a retains id as alternates for :The' on ston onstruction. returnable on Thursday, 982 A.M. (Seo Resolutions 1982-M42, 043 an' B. Consideration of Comments from Property owners Affected by the Recent Lift Station Failure. On Thursday, May 27th, 1982, a power failure occurred at the lift station in Bridge Park causing a back of wastewater into several property owner's basements along Front Street. The property owners affected by the back up were at the Council meeting to express their concerns over the recent failure and inquired as to what the City of Monticello could do to prevent future occurrences and also whether the City's insurance company would be liable for the claims. John Simola, Public Works Director, gave a brief summary of the pump failure and noted that our insurance company has been notified but is not certain whether the claims will be paid unless the City can be shown to be negligent. As noted during previous sower back ups over the years, it was roc- amnonded that all residents install a back water valve in their sower lines which would prevent most flooding of base- ments should a lift station fail in the future. It was also the recommendation of the public works director to purchase a portable gas powered pump which could be used in cases of emergency at all city lift stations. The cost estimate for converting the present lift stations to accomodato a portable pump and the purchase of a portable pump could be as high as $5,000 to $10,000. Property owners in attendance asked if the City would be installing these valvos in the individual homes duo to the possible large coot involved, but were informed that it is the responsibility of the property owners to individually install the back water valves. it was the conconsus of the Council to have the City help the people locate proper spots for installing the valves and to help process insur- ance claims. In addition, the public works director was informed to pursue the purchase of a portable pump that could be used at all city lift stations should a failure of any kind occur at a lift station. -d- X e,1 Monticello once of me Pnonn 16121 295.2111 Pry mm�esta Met,o (6121 333.5139 Jana 30, 1989 OF` RE: Lift Station No. '92•in Bridge Park. Dear itasidartt or Property Owner, Racently, we mailed you an emergency call list indicating telephona numbers and names of key people with the City of tiontieallo, in addition to the rod light on the Lift Station, a loud horn has been installed and pointed vest. This horn will be tested the first Tuesday of every month nt 2:O0 P.M. Should you hear the horn or see the rad light on, it is imperative that you activate, the emergency call lint and notify your naigll-rs. )lso, the City baa ordered a gasolino powered ntandby pump and will install the necessary manhole and connections with- in the naxt 30 days. This system is manually activated, to time ie important when reporting emergencies. The City Council on June 28, 1909, has again asked that mo urge all residents and property owners affected by thia Lift: Station to install beck water valve* in the sewer lines and to keep those valves properly maintained. If we, can be of any ac sistanco in locating your sewer or the proper location for the, valves, please contact us. rncloc ed, you will find a questionnaire which will aid us in notifying you of potential problems with the Lift Station or emo rgencies. Please fill out this form and return it to City ball an soon as possible. 'thank you. Sincor oly yours, ,.iE- John S Imola Public works Director 1 cc t Tam Sidoa V WAR Mack lift Station 12 Pile 250 East idway • Rt. A, Box 83A • Monticello, MN 55362 RESIDENT EMERGENCY CONTACT FORM NAME: STREET ADDRESS: HONE PHONE NUMBER: WORK PHONE NUMBER: FRIEND, NEIGHBOR OR RELATIVE TO CALL IF YOU CANNOT BE LOCATED: NAME: PHONE NUMBER: 1. Do you have basement floor drains or openings? YES NO 2. Have you installed a back water valve? YES NO 3. Do you intend to install a back water valve? YES NO 4. Do you need assistance to determine the proper location in which to install the valve? YES NO DATE Please return toi Monticello City Nall 250 East Broadway Rt 4, Bos 63A Monticello, MN. 55362 Enclosed for your eonvenionco is a self-addressed, stamped envelope. .. _ _ a.s Z4s.. ,,. City oI V..&4;[[O Ou,co of the vM15 21 296471 i Cny AM,uuSbaIa Who 15 X71 J3,li1J9 July 14, 1982 Mr. Ron LaBau 1 LocustStreet Monticello, Minnesota 55362 Dear Mr. LaBau7 I am contacting you regarding the May 27th, 1982, lift station failurethat resulted in the flooding of several Easements of houses along Front Street. Your name has been listed among those who had some damage done to their property. As you may be aware, the City has agreed to submit to their insurance company on behalf of all of the property owners in the area, a single insurance claim. In order to do that, we have asked each property owner to submit to us a claim of all damages and time involved in the Clean up. As of this date, I have not yet ( received a claim from you. In order to expedite this matter with our insurance company. I would greatly appreciate your oubmitting your claim by next Wednesday, July 21st. If you have determined that at this point you will not be submitting a claim, I would also like you to Call me to let me know. if I do not hear from you by Wednesday, the 21st, I will simply assume that you are no longer considering oulmitting a claim. Please feel free to call me if you have any quentions. vary/truly yours, Thomas A. Eidam City Administrator TAE/mh ccl Correspondence File 250 E• •oadway a Rt. 4. Bok 83A • Mdnbcollo, MN 55362 (.,iffy oI M..licelto Otncc .1 tiro Phone Ia t2) .'95 27n C�tv AMn�msvald M,•t,o tf tyl 333 ',139 July 14, 1982 Olive Christensen Rt 4, P.O. Box 216 Monticello, MIS. 55362 Dear Olive: I am contacting you regarding the May 27th, 1982, lift station failure that resulted in the flooding of several basements of houses along Front Street. Your name has been listed among those who had coma damage done to their property. As you may he aware, the City has agreed to submit to their insurance com- pany on behalf of all of the property owners in the area, a single insurance claim. In order to do that, we have asked each property owner to submit to us a claim of all damages and time involved is the clean up. As of this date, I kava not yv t received a claim from you. In order to expedite this matter with our insurance company, I would greatly appreciate your submitting your claim by next Wednesday, July 21st. If you havu determined that at this point you will not be submitting a claim. I would also like you to call me to let me know. If I do not hoar from you by Wednesday, the 21st, I will simply assume that you are no longer considering submitting a claim. Please fool free to call me if you have any questions. Very truly yours, A C �� Thomas A. Eidem City Administrator TAE/mh cct Correspondence Pilo 250 East .r tdway • iit. 4, Box 83A • Monticello, MN 55362 (_..iffy ol lMonfice[[o 011.ee of 1" Prone :6121 ?05 27 1 i Ctty A0m 3114. Mntr6 :at 2} 3335739 July 26, 1982 Mr. Jon Franzen Foster/Franzen Agency P.O. Box 188 Monticello, MN. 55362 RF.: West Bridge Park Lift Station Failure. Dear Jon: Enclosed are the originals of the individual claims submitted by the property owners affected by the lift station failure of May 27, 1982. Also enclosed is a total sheet that I have pre- pared showing grand totals. As you will note, no one has sub- mitted a claim on behalf of Olive Christensen. It is my under- standing that she as under supervised care at another location and that no one has really checked into the damage that was done at her house, if there was any. It is my opinion, however, that we have hold this long enough waiting for everyone's claim, and that the time to submit it to our company is now. Also, on each claim where labor was left open in termo of rate, I used a figure of $6.00 per hour. You will note that Mr. Mark Kolb, a rentor at the apartment house, submitted a labor claim of $95.00 par day. I did not alter that, but if we had assigned a city crow to do that we would have only been paying our own staff $7.70 par hour. I would also like your opinion on whether or not the city, on its own behalf, should submit a claim for the intent of recover- ing the coat of overtime and other related expenses that we in- curred as a result of this failure. At thio time I have only autmitted only the claims for the property owners. If, in order to submit a claim to the company, you require additional infor- mation and explanation of the sequence of events loading up to this failure, please call me and we can arrange to got together and go over it in detail. Thanks again for all your help while I have boon preparing this. very truly yours, Ji Thomas A. Eidem City Administrator cc: Correspondanco Filo 250 Ep+ Broadway a Rt. 4, Box 83A a Mdrlticallo, MN 55362 I SUMMARY SHEET OF PROPERTY OWNER CLAIMS FOR WEST BRIDGE PARK LIFT STATION FAILURE 1. Sommerfeld Apartments $4,005.99 (Include $700 for back water valve installation). 2. Kolb (Sommerfeld renter) S 850.55 3. Jendro $2,985.10 4. Kelly S 828.18 5. Carlson $1,100.95 6. Thimmosh $1,411.00 7. Schwiettering $2,499.18 8. LaBau 48 hours labor only) $ 48.00 9. Christonson (No Claim submittod) ---- Total Claim $13,728.95 A01 r4alil/CO.,-AC. .GOOD., NU.M.ENI 1.111.UYYELDRIVF• EIN GROVE VILLAOE,ILLINOISB=7 RY NUMBER "" Or "" 1717)OITdSpp (-I'm ORD" NO ,,,T SII. Vi• IP 0.111 "00 O B BAILSMAN D.1! OLD 10 SNI IU D /, IIFY :OOi TER No DISCOUNT NO. I / PC SET � PC BET PC SET 7{.i{e�Q•�^ / /.3 --15PCPL.SETi INGS —.moi .07 TEACUP_ IJ I rias A.�-K`—V Z TEASaUCER TAI _ __-- SALAD PLATE UI ..•) I NLG SOUP 1.1 CLRLAL _. 14U17 SAUCER 1-1 1.1 ---- ---_- - - -- • o L:NGPPI ATE------- LMAII Try AI ILH _ _ _ _ -Ill � �(L ✓��:,� __ �}` - _ ___- -- _. _ _ __-- __ --- - ------ ---_ MLO PLATTLN- 1 kANCFPLAIIEA 111_ ---- ,11 •li 114wIN 171 'L CASSEROLE ACOV. IN _ I CPf AMLN IN e, n • n01 A COV In ' III „1111,RL141• t ;.Al l n PI "'PLA • III I_ ,. PI IN RING 1.1— • '. t11 Nt)UI.UCAS SCNOLE 111��- III IIOUND (-ASS[ ROLE 111 ) SOUII If --- 111 - ----- -- . n 4Ul;PA TIN Ill N AIIGNAiIN -- 111 1 -NI - 1 IUMUILPI —_ --- TAI • OI U • ASNIGN 1.1 451's /.IZ- o 570. Oo vo `%. v -, I 3� '04, 4 r: Los- Kevin A. Jendro 2 Locust Street Monticello, Mn. 55362 July 1. 1982 Thomas A. Eidem City Administrator 250 East Broadway Monticello, Minnesota REi Claim for Damages City Sewer Back-up of 5-27-82 Carpeting Estimate - Home Carpet page 1 $1093.24 Personal labor on Clean-up 2 654.00 Cleaning Supplies 3 53.23 Depreciation of Structural Materials 4 211.69 Labor & Materials for Extra Labor 5 271.0n Miscellaneous Damaged Items 6 388.35 Miscellaneous Damaged Items 7 187.30 Damaged Train Equipment 8 126.29 Total Claim 2985.10 Kevin A.J'ondro I ��z n ,s- T HOME CARPETS-) N 6 ... 4111FIEN AVE.AVE.S�UTII .'RICHFIEL' 8�9-24 3927 CENTRAL AVE. NE - COLUMBIA HEIGHTS 788-9200rr QATF SOLD ToJ4 , NAMEYrs 1. TOTAL CASHPRICE .v6,e— ADDRESS.?- Tr'. 7. CASH DOWN PAYMENT CITY STATE /1""J- ZIP 3 BALANCE DELIVER To 4 Cq!l C s. OPEN �TITPAt0 ADDRESS W ,4, CIO e - BUYER SIGN 'ttRE SIGN[ - ,A, INVOICE NOME 11321 0 P E N b'.- o"; 9, % /%Y• 41 1 IIYATE ALL SALES CONSIDERED FINAL CIS 1 Page 2 ii Labor to Clean Family Room, Bedroom, Laundry area, and Storage/ Furnace area 5-27-82 3 persons - 8 hrs 24 hrs 2 persons - 5 hrs 10 hrs 5-28-82 3 persons - 6 hrs 18 hrs 2 persons - 4 hrs 8 hrs 5-29-82 2 persons - 5 hrs .10 hrs 1 person - 3 hrs 3 firs 6-02-82 2 persons - 4 hrs 8 hrs 6-03-82 2 persons - 3 hrs 6 hrs 6-04-62 1 person - 6 hrs 6 hrs 6-05-82 2 persons - 4f hrs 9 hrs 2 persons - 2 hrs 4 hrs 6-07-82 1 person - 3 hrs 3 hrs Total Labors 109 hrs © $6.00 per hour 654.00 1 --w p-� Page 3 / I Cleaning Supplies ` Rental of Rinse n' Vac 16.80 (2) Basic "G" Cleaner 9.98 "Mr. Clean" Cleaner 1.98 Lysol Spray 1.67 (2) pr. Rubber Gloves 3.38 Box of Trash Bags 6.48 1 gal. Vinegar 2,49 Ajax Soap 1.69 (2) Air Freshener 3.98 (2) cans "Raid" Ant & Roach Killer 4.78 k 53.23 A Page 4 Family Room 17 sheets G.P. Barn Plank @ $22.50 382.50 17 sheets 5/8" Sheetrock @ $4.29 72.93 Nails, glue, etc. 35.00 49o.43 Labor to. remove and replace 60 hrs @ $6.00 per hour 360.00 850.43 Bedroom 14 sheets 3/8" Paneling @ $12.20 170.80 14 sheets 5/8" Sheetrock @ $4.29 60.06 Nails, glue, etc. 30.00 260.86 Labor to remove and replace 50 hrs ® $6.00 per hour 300.00 560.86 1411.29 159 Depreciation of Family Room and Bedroom due to Water Stains on Sheotrock & Panolingt warping of panelingi rusting of Paneling Nails, etc. 15% of Replacement Conts ($1411.29) 211..69 Page 5 i Repair stucco on Archway in Family Room 3 hrs labor @ $6.00 - Materials $24.00 42.00 Replace floor molding in Family Room 3 hrs labor @ $6.00 - Materialsi $32,00 50.00 Replace floor molding in Bedroom 3 hrs Libor @ $6.00 - Materialst $27.00 45.00 Replace Sheetrock in Bedroom Closet & Repaint 5 hrs Labor @ $6.00 - Materialst $22.00 52.00 Replace bottom step on Stairway 2 hrs Labor @ $6.00 - Materialsi $6.00 18.00 Clean, sand, primer & Paint Metal 4 -drawer Cabinet 4 hrs Labor ® $6.00 - Materials $16.00 40.00 Repair r-ast damage on (4) small tool items 2 hrs Labor @ $6.00 12.00 Remove, clean & Replace Pantry & Storage Shelving 2 hrs labor @ $6.00 12.00 Total Labors 24 hours @ $6.00 Total Materialas 144.00 127.00 271.00 1 388.35 Page 6 Bundy II Saxaphone Case 60.00 ! Sleeping Bag 32.95 Men's Shoes - Size 10 24.99 Boy's Shoes - Size 5 20.95 16" x 24" Leather Suitcase 29.95 Skilsaw 741" Circular Saw 35.00 (2) Lampshades 18.00 Men's Western Boots (1 yr old) 15.00 Clothesbasket 4,99 (4) 4' x 8' Ceiling Panels @ $4,89 19.56 (12) pcs 12" x 12" Ceiling Tiles @ $.34 4,08 (6) pea 5/8" Sheetrock (partial) @ $3.00 18.00 (17) pea 3/8" Paneling (partial) @ $2.50 42.50 l (2) sheets 3/4" Styrofoam @ $3.69 7.38 Repair to Atari Console h (1) Controller 55.00 388.35 NFL woodburning Set "The Generals" Electronic Game Checkers Game Boys Size 4 Figure Skates Boys Siza 5 Figure Skates Softball "General Lee" Model VW "Rabbit" Model '26 Model 'T" Street Rod Model Chevy Bison Truck Model Tennis Ball Small Xmas Stocking Bag of Asst'd Yarn Neck Scarf (7) Dice (2) Decks Plastic Playing Cards Dock of Cards Kite Mad Libs Game 5 -tier plastic Auto -Park Shrinky-Dinks Set Plastic Sword Portfolio Little Carpenter Shop Matchbox Country Set 11"x15"x6" Suitcase Page 7 9.95 29.95 2.95 20.99 22.99 4.98 5.98 4.88 4.98 5.98 1.00 3 00 1.00 2.00 2.00 4.50 1.00 .79 1.00 12.95 4.98 2.00 1.98 15.98 13.49 6.00 187.30 1 Page 8 Y Tyco "Chattanooga Choo-Choo" Train Set 39.95 Tyco Bridge & Trestle Set 4.95 "Santa Fe" HO Locomotive 13.98 (3) Large Boxcars @ 2.98 8.94 (3) Small Boxcars @ 1.88 5.64 (3) Coal Cars @ 1.98 5.94 (2) Flatbed Cars @ 1.49 2.98 (2) Tilt Flatbed Cars @ 3.1+9 6.98 (1) Tank Car 2.98 Great Northern Engine (Dbl Engine) 21.95 (16) pcs. Curved Track @ .75 12.00 126.29 I X (, - ..:. soc bcLit S. -. �cC' �,'t,,a C-, Qi"\-,ok-J VA aZ� FCoK� Skeet ��nLc•y, �,Yt...J �GJ4--KK2. �j'jjGt� JO=E "'' 4¢T.e"s' S 4k"X 1'.5- y - i�, lfaK ..-moi l� r� ��t�`�- �2o•m 4 /.,?. ! S' HIS q e-14 '�`` ` •'1���1atP ithrirn� eN.. 1�nci:Up o�vtr �t �; ;_t �4'7 pyre 2 QUANTITY ITt:N. TOTAL 1 box of laundry soap $7.59 1 box of laundry booster $3.02 2 boxes of Rit dye F $1.29/bx. 62.58 2 bottles of Lyaol cleaner P $2.09/bttl. $4.18 3 sponges 0 $.79 each $2.37 back of wood dresser wee warped - lumber '. labor 530.00 Roto m of Walkor-Turner 6" pointer was rusted ($1600 machine) primer, spray paint and labor a $15.00 Surface rust on toole from high humidity - cleanup steel wool - 53.79 labor- 10 houre d ` Labor - hours for all other cleanup a 53 hours e ESTIMATE OF DAI'Ar.FS FOR: Norbert R. Kelly Jr. 301 Front Street vonticello QUANTITY N. ITEM. TOTAL 2 4x8' }" eheetrock OS4.19 $6.38 4x8' }" :'R eheetrock (t 55.80 $2.90 1 4W 1/V Xaoonito $7.74 I roll of wallpaper 610.25 1 roll R19 B" b••tto insulation 614.db 4 2'S4'x 3/4" Ar. rlyrood S21.70 2 1'x6' x 3/4" CD plywood sheet. 515.39 55.77 4 4'14' oak veneer plywood 4P 23.55/4x8 shoot 547.10 2 sheet the R 52.75/shoot 65.50 l a sheets of Mahogany penolinr (' 617.50/ohoot 5100.00 (mahogany veneer pulled from backing) 1} board feet walnut C 15.95/bd. ft. 510.43 6 12"x5"x)" .hits oak 0 14.90/bd. ft. 614.70 1 4"14" rod aak r1 S2.95/bd. ft. 63.03 1.4 board feet •:.aple 014.00/bd. ft. 55.61 1 11'= 61' x3' #2 pin* + 1.26/ In. ft. S .70 1 3x5' foam mat 55.69 1 pair child's boots 615.00 1 pair lediee lenthor .inter boots 550.00 1 pair mon'e shoes 134.90 .Paz /9.99 /1 (40 1/40 L -CAP.? /-/g 6iv tt.0 Je:. 91 'S 1e 111. Ak IeI14 4-z o JC.ER GUIi, -IERSON LOWELL "BUD" SC14RUPP Golden Valley Furniture Company of monticeiiia Phone 295-5300 — Monticello. Minn. 55362 J 7- A,% - Prorl—i V CA✓/74 j An c 4-11 -+Clk C'l Q lk 17AAC C, - e �tFiT4iO$�VOl�iiwZIC'' tlAt'IJE%NfiG1�,`,�.. (. y?4.,,{ klEBBACP C�r ` soNED mit'-. . l � TCPG PpF1N 3000D . - Council t4inu[es - 9/13/82 As a result, a motion was made by Fair, seconded by Maus and unanimously carried to table any action regarding the request for reimbursement for one month to enable the City to get a final report from the insurance company on the status of the claims and the City's liability and to also obtain a complete itemized listing of the damages incurred by the property owners along Front Street. 5. ns oration of a Recommendation from the Monticello Pla������[[[[[[ ni Commission Relatinq to a Proposal for a Hanufactur Hou 'nq Planned Unit Development. (Meadow Oak, Mr. Jim "le). Mr. J Boyle and his associate, Mr. nick Knutson, a well as other r resen tatives of Mr. Boyle and Mr. Knutson re present at the ci.1 Meeting to present a concept plan their pro- posed deve ent of approximately 177 acres of nd located in the south et portion of the City. The prop 1 contained approximately 5 executive home sites, 186 si a family attached home s tee and 255 single family de ched home sites for a total of a roximately 536 hvnc sites Mr. Knutson and Ass rates presented the' proposal and ad- dressed the followin items: 1. It is their into to retain , many trees as possible and only remove th ae which uld be necessary for the placement of a home r to ace atroeto, etc. 2. It is the developer's t to incorporate a series of trails throughout th development to give the resi- dents of the subdivisi n opportunity to have access to the park's system ttho having to cross other people's lands. 3. It is the develop 'a.intent use a variety of home manufaeturer'a h .on rather tha stick with one home or only one or plans for the xtoriors of the homes. d. The developer uld most likely so the homes on porm- anent wood ndations or basements. 5. It is the oveloper's intent that appr imatoly 90% of the home would have hisementa. 6. Tho de loper would like the City to conal r a 5 foot aide rd sotbuck for accessory buildings a would ha wit ng to stay with the 10 foot aide yard on ek wh:n it as living quarters that would be abutting aide d aottnck line nn that if a neighbor had a ga go on to property which was adjacent. to the property 1 a and the other neighbor tied a living room which was 7- jaeent to tho property line, the nearest the two cou Lie would lee 15 foot. �i MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL September 13, 1982 - '7 :30 P.M. Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Phil White, Ken Maus. Members Absent: None. �el of the Minutes for the Meetinq Held on Auqust �iAllf A motion was made by•r•.0 econded b o approve the minutes of the regular meet ust 23, attnu , as presented. yotin was Wh7tohia nd aloni- gen. was Ren Maus dueabsence 4. Discussion by Residents Affected by the west Bridge Lift Station Failure of May 27th, 1982. Mr. Ron Thimmesh, representing the property owners along Front Street, discussed with the Council the current status regarding their claims for damage as a result of the newer hark ur that occurred may '27th, 1982. Mr. Thismosh noted that the city's insurance company, Hone Insurance Company, has basically in- dicated that it is their opinion that the City of Monticello was not liable in any way for the lift station failure as a result of their investigation, and thus, would not be liable for reimbursing the residents for any damage that occurred. Although an official statement from the insurance company deny- ing the claims has nut yet been received, from conversations the City Administrator has had with the insurance company and indications to the hone owners have been that the company will not be paying the claims. Mr. Thimmash inquired as to whether the City would consider possibly reimbursing the property owners half of their damago coot directly as a result of the insurance company's failure to pay the claims. it was noted by the property owners that approximately 813,000 in damage was done by the sower back up and they requested that the City consider paying $6500.00 to the property owners as eomponsa- tion. Although the Council understood the problems incurred by the property owners, it was the concensus at the present time that the City could not or should not be responsible for reimbursing for the damagoa if the insurance company feels the City is not liable in this incident. Cly o1 Monficefo Once o, the C,tv Aemm-ave,a Phare-tei2i 295.27,1 Metra lei 21 333.5739 September 17, 1982 � f Ma. Dee Degtser Home insurance Company P.o. Box 35827 Minneapolis, HN. 55435 RE City of Monticello - Lift Station Failure. Dear Ms. Degnert This past Monday evening, September 13, 1982, a number of residents affected by the lift station failure attended the City Council meeting requesting acme kind of action. I informed the Council of yours and my phone conversation of the preceeding week and that basically, the posture of the company on thin claim is that the investigation shove no liability on the City's part, I did note that you had said you sent out letters to three other firma that might be construed as being rosponsible, and that you were await- ing replies from all of them. The Council took the position that, lacking a letter from your firm stating your final position, it could not reasonably decide on whether or not to take any action. The entire matter was postponed until the October 12, 1982 meeting, assuming that all data should be in by that time. They further stipulated that I prepare a com- prohonsive report on the entire matter for both the Council and the affected residonta. Thus. I am requesting that copies of all the information you acquired through your investigation, and any other related data, be sent to me so that I may use tho material in my report. Please contact me if you need additional information or it you foresee the final determination being prolonged beyond October 12, 1982. very truly yours, CIA) Thomas A. Bidom City Administrator t cc, Correspondence Pilo 250 Eeat Broadway a Rt. 4, Box 83A a Monticello, MN 55362 � ,... ,. �� � ' � ���� �� �.��l�.t. c4 ,� C _ 1�---.�. -� / �� �_ J C Council Agenda - 10/12/82 7. Consideration of Construction Cost Quotes for the Expansion of the 4th Street Park Building. At the last City Council meeting, the Zoning Administrator was directed to secure quotations for an addition to the 4th Street warming house which would include restrooms and storage. Since that meeting, quotations have been received for the pro- ject. Only two quotes were received and their totals were as follows: $9,717.00 from J.W. Miller of Monticello. $11,200.00 from the Nail Bender Corporation of Anoka. At the last meeting, there was some question brought up by one of the members of the Council as to whether or not the Hockey Association should contribute towards the cost of the entire building addition or if the Hockey Association should only contribute funds towards the construction of the storage area of that building. It seemed as though the reasoning was that the park did not have any restroom facilities at this rung anA h n nlree of nh- high k— in that park that. possibly I the City should consider the construction of restrooms as an 1� addition to the warming house whether or not a storage build- ing were to be built. Therefore, the contractors who have sutrnitted bids wore requested to submit a quotation for in- formation to the Council which would state approximately what percent of tho costa of this bid would be for the storage facility which is needed by the Hockey Association and what percentage of the bid would be for the bathroom addition to the warming house which possibly should be a cost which would be under written by the Council. 54% of the cost would be for the storage building. The reason the storage building is more expensive than the restrooms is because the bathrooms will only need one wall, floor and the stool facilities, whereas the storage building will have to be built from scratch. C014SIDERATIO14 r Consider whether or not to authorize construc- tion of restroome unto the 4th Street warming house and con- sidoration of whether or not to Wild a storage room unto the 4th Street warming house or consideration of allowing both the storage and bathroom additions to the 4th Street warming house and possibly asking that the Hockey Association contribute only towards that portion of the Wilding which would facilitate the storage for which they have requested, whereby the City would undor write the coot of the bathrooms. REFFRFNCF.S, An enclosed plan showing the proposed addition to the warming house which would include bathroesu Ord storage facilities. -B- i is M4BdA WALLS O-, a °-r---�--- b1Gr-KvmWSW oraK1W \ 01E b�OtK Fo�c • s MW I qN\aV ! l _y��i�pos t�►_:ANC- _I2.N� Council Agenda - 10/12/82 Consideration of an Offer to Sell to the City land Owned by the Industrial Development Corporation. On Friday morning, the 9th of October, I spoke to George Phillips, representing the Industrial Development Corporation about a pro- posal to place an option on the land. This proposal was dis- cussed at length with Mr. Walt Hartman of the firm: Holmes and Graven, our tax increment financing consultant. What Mr. Hart- man indicated was that according to the provisions of M5462, the City HRA can place an option on land that is expected to be within a tax increment financing district. It is also possible that the City could do the same thing, but Mr. Hartman recom- mended that we resurrect our HRA for the tax increment finance program and that they get involved with the optioning process. The reason you would want the HRA to do it would be because that when the tax increment project commences, the actual acquisition of the land could be made with tax increment dollars. If the City were to exercise the option or to pur- chase it, then when the tax increment plan began, the City would have to sell the land to the ERA, thus creating additional administrative work, legal work and expense. I explained the process to Mr. Phillips and said that in my estimation, we could reasonably expect to execute the option documents by November 9th. The time frame would allow us to resurrect the HRA and completely fill them in on what the tax increment proposals are going to be. The main thrust of the option agreement that would be executed, is that the HRA would make time payments on the interest that is in arrears as well as on accruing interest for a period of either six or perhaps nine months. what we have done at the City office is to defer the delinquent sower and water account so that it will not appear on the County assessments: we plan to approach the County and request that the interest penalty on delinquent taxes be waived since it is proposed that the land is to be acquired by governmental body. Essentially, the taxes would be unpaid but would simply be hold and not penalized. As a result, the only imymmenta that would be made by the HRA would be for the interest and arrears as well no interest that was accruing during the term of the agreement. This solution was suggootod by Mr. Hartman so that the City/ RRA would not be faced with making a major expenditure of ton to twelve thousand dollaro right up front. If the ?IF Plan moves along quickly and can go into offect, than the land acquisition can be made as part of that plan and the money being paid on the option agreement would be loss since those payments would coaso at that time. If the TIP plan waa slow in developing, the HRA would not be paying any more than if they paid it up front. Mr. Phillips is aware of this and has indicated they would be more than willing to negotiate this typo of an option agreement to be affective November 9th. 9 Council Agenda - 10/12/82 The main object, as I now see it, for Council's consideration is to direct the HRA to enter that option agreement and authorize the City Attorney to prepare and review the documents. Upon satisfactory review and agreement by all parties concerned, we would then execute the documents on November 9th, the day after the Council formally authorized it at its regular meeting of November. As it stands right now, no major action will be required by the Council for this coming meeting. I will be prepared to to address the meeting on these developments, and then the Council can direct that the final preparation be done for the execution of documents and the final Council action for November 8th. - 9 - c Council Agenda - 10/12/82 9. Consideration of a Proposal to Build an Emergency Pump Shelter in West Bridqe Park. (JS). As we discussed at an earlier meeting, the trial run of our emergency pump at the lift station indicates much time could be saved by having the pump at the site in a position to operate. We basically, determined that two men would be needed to place the pump and connect the hoses. Also, it was determined that upon receiving an emergency call, the first place to go would be the lift station to determine the problem. Before getting the pump, needing the two men and having to check the lift station first means time that we don't have to spare. If the pump were needed, the time total after receiving the call to entell if the pump was operating could easily exceed 60 minutes or more. Also, in the winter we may have to plow snow to get the pump in place costing more time. It makes the most sense to house the pump at the site in a position ready for hook up or ready to run. Having the pump at the site will save at least 30 minutes. Having the suction hook up will save another 5 to 10 minutes and probably re- quire only one man to hook up the discharge and start the PUMP. If the discharge were hooked up,anothar 5 minutes would be saved. This would mean only 5 to 10 minutes at the site to open the necessary valves and start pumping. The following is an expected cost. A. "Temporary Building", rustic with rough sawn fir sides and cedar ahake like shingles 8' X 12' hare building materials and labor $500.00 G' X 7' O.H. Door installed 225.00 concrete slab with rider on edge 300.00 Wiring for 1 light and 1 outlet 200.00 Total building $1,225.00 B. Hook up 6" duction thru top slab of lift station overhead. Materials 150.00 Labor 200.00 Total auction hook up $350.00 C. Ibok up 6" dip discharge under ground thru MH wall. Materials 800.00 Labor 1,300.00 Total discharge hook up $2,100.00 - 10 - Council Agenda — 10/12/82 It is the staff recommendation that only the building and suction piping be completed and that the costly discharge piping not be completed at this time. If a valve did not shut bubble tight, the discharge piping would freeze and be unusable and time consuming to thaw out. By installing the building and suction, only one person should be required to start pumping. Pumping could start after discharge hose hook up within 5 to 8 minutes after arriving at the site. The time advantage of an in place discharge is more than offset by possible freezing problems and cost. It should also be brought to light that this building is temporary and could be moved along with the suction piping at a later date to facilitate other construction or changes. A Council Agenda - 10/12/82 10. Consideration of a Request to Order John Deere Tractor for 1983 Delivery. (JS) . Unit #10 Replacement JD 400 - Our current JD 400 was purchased in 1975 for mowing parks and city property along with blowing snow from side walks. Currently, the tractor is wearing out continuously and is in need of several repairs. This tractor now mows more than 8 acres on a continuous basis, which are spread out over the City and provides transportation for clean up and various maintenance tasks. The snowblower now serves only as a back up for the Bolens which replaced the old Cub/ Woods mower three years ago. The Bolens currently mows 6 to 8 acres and blows snow throughout the City. Besides the JD 400 being worn out, we are now faced with added work for it, additional mowing has been added with the Library, Oakwood and more parks. The WWTP will need a blower to remove snow from drives and walk ways within the plant itself, areas which cannot be cleaned with truck or loader. To repair the JD 400 just to good serviceable condition (no transmission work) is estimated to cost over $3,000.00. (see estimate). It is not practical to repair a unit already being over worked for its intended use. It is a garden tractor not an agricultural or industrial or commercial use tractor. A discussion with a JD reprosentativo has indicated that running the JD at half throttle in -Light to Medium Cutting" will not only save fuel, but may lengthen engine life, not necessarily shorten it. Long poriods of idle in hot weather can be harmful to an air cooled gas engine and should be kept at a minimum. Then, however, we run into many stops and starts which are also harmful and may result in a dead battery. To replace the JD 400 with another JD 400 would not increase longevity and would still coat approximately $5,300, (sec estimate) if we kept our old blower, cab and whool weights and chains. it is a staff recommendation that the JD 400 be sold outright or traded for a slightly larger water cooled, fuel efficient, diesel powered tractor built for thotyle of continuous mowing and operating conditions we experience. It should be noted that dicacla arc designed to idle, for long periods of time and the atop and start operations would not be necessary. A diesel tractor will nava us $125 to $150 in fuel par yoar. In addition we would expect savings of $500 to $1,000 par year in mechanical repairs. Engines should not have to be replaced every 2 years, apindola and wheal bearings should not have to be replaced (early. Tho entiro diesel tractors are built for more continuous use than the JD 400. - 12 - Council Agenda - 10/12/82 �r As specifications go, ours are very basic. A minimum 17 horse power diesel tractor with manual shift transmission,.cat one hitch, rear auxiliary PTO, 48" 2 stage blower, 60" belly mount mower, all weather cab with heater and wipers and front and rear turf tires. We asked the difference between 2 wheel drive with chains and weights versus 4 wheel drive without weights or chains included. Since it is a staff opinion that we could sell our JD 400 outright for $1,000 to $1,500, we asked for trade in prices as an option stating we wanted the best pessible price. we have solicited quotes from 4 separate tractor dealers for a new diesel unit. The quotes are expected to be in the area of $9,000 without trade. The quotes will be provided at the meeting, as we do not as of this writing have final prices. REFERENCES: An enclosed estimate from Moon Motors showing the amount it -would cost to repair our present tractor and also an estimate from Moon Motors showing the price of a now tractor. - 13 - C A ue-4,a, MOON MO�yR'S�ALES 414 S. Hwy. 25 Monticello, MN 55362 (612) 295-2920 A MOON MOTOR SALES, Inc. 414 South Highway 25 Box 178 - Monticello, Minn. 55362 Phone: (612) 295-2920 Eetimate Number /-5—/j 0, Kc C. labor Labor Cr .me Hours X Rate Amount WX 1ph2nr AMMIlon Rnt ttnn 1-tv Model t/�J Prame # .ng1ne # - Uri Terms Total ?art. Make) L Re.- BO- Total Amount !jantity �hnr lams -1.-,3. hair Aa rt Name pSlt' lAbor Mrs- el /-2'7, q2 X d;#:"" 3 5, a 2-7 ;2. PRICES VALID FOR 30 DAYS, I Sub-Totnl Z7;'. 1 47 1,9. 'J -- C Total labor labor Labor Total Labor Hours X Rate Amount AMMIlon 4 A X 0—"' Total ?art. Total Amount ithorized Signature ID041C 411 6v - q2 •NOTE: Mower is under body but mounted on rear 3PT hitch and driven off rear PTO, not the beat arrangement. )TE: W C - means with weights and chains. •••NOTE: Cab is metal roof with vinyl doors and back. Price Trade In 4 WD TRACTOR QUOTE SUMMARY $8,995.00 N/A 9,673.94 N/A Price 2 WD Dealer Tractor HP Mower Blower Cab W C ' Lawn Care Dg. 186 DT 18 •60" 2 stage Full $8,995.00 Forest Lake Yanmar metal Moon Motors 650••• 17 60" 59" Part 9,621.69 Monticello John Deere 2 stage Vinyl Long take Ford 1.500 20 60" 60" Full 91995.00 Long to ke F ord 2 stage Metal Sherb. Cty Equip. 5020 25 60" 60" Full 91695.0c Big Lake Allis Cham. 2 stage Metal •NOTE: Mower is under body but mounted on rear 3PT hitch and driven off rear PTO, not the beat arrangement. )TE: W C - means with weights and chains. •••NOTE: Cab is metal roof with vinyl doors and back. Price Trade In 4 WD Credit $8,995.00 N/A 9,673.94 N/A 10.661.00 N/A 9,995.00 $2,500 Recent research indicates a minimum value of $2,000.00 for the J D400, so I will use this as a deduct for those with not trade in. Also, since 4 wheal drive is not a big coot item on most of these tractors, I will use that price. The following is a tab. Yonmar $8,995.00 less $2,000 $6,995.00 Allis-ChoLmors 8,995.00 less 2,500 7,495.00 John Deere 9,673.94 lase 2,000 7,673.94 Ford 10,661.00 loos 2,000 8,661.00 Yanmar is lowest however, their mowor is not a true belly mount and Forest lake is a long way to go for service. Those two items could coat us the $500 difference to the next bidder. Allis Chalmers is Claes for cervica and Bill Kearns, who owned one identical to the one quoted above for two years, gave the tractor and dealer an excellent reforanco. Although the staff favors the John Doors, it does not have an all metal cab. We fool the Allis Chalmaro would give the City oxcallont service ` and dollar value and therefore, rocoamand that unit. The only other racommenda- (\ tion would bo to sell our JD outright for more than 82,000 and I believe this may be difficult. John Slmola O 0 — -- ——15KRSURNE COUNrl EgUIP HENT CO. _ m , RmSO t 53309 (Bl� G3 -S790 933-1019 _ TO /) -}3 ! 3 `IMVGCB DTC yia �n_ Ow. To o ° 0 +wi�esea�o �_�-D►ra'e�lyadl!!P_'_ .�' �:,u o�_ .>aD.tl�n � u_ di.n Tim l'OTA!__•-��._ -L - e -t' -1,��!itl rJ r A)-Zj, on 2-1 _•'tom/�-i'il c'C' � �.(i'r CtJ��GCrVt, /,;ZI73 L 1 OBJ 4��Y� ort r�. • ' ,gip ti � ':Y 7.�• r �':•°• r�i i ' a.n Ih ',1?rr lit (F\'1.., . i,L+r,ji��a•' • �1LL)1'ty � `11;��k', �1 : '1' • •°'ly'.`V. ,�� 1�: 1':,r r.l h6,}.. °°t ��v :iR�r' �{�...},rrl*V. ti': .'. i.�� J;� • .1 r��ly1ei w rl , t rr'' i5eu , �J,((..K:�s� t �. � VF,(�1� .:.,,, `+ ..ti��� t ' °� , �4 fl ,.. _ o��j��nr�.,�,:.��� <�;i�'°• F'.11' o t IAHi4}�,\_�� 4 Y' ,.1�'eV'`�' t4:flY. , 1 4 K,lu��:. 1' r ZV.r7�'•l�d�y 7,^�• .' aJ� •i,{�1°1ii �y�y', ° - - '; 1 I+. eas• .�' ..t,�y, ♦�I 1 a 5 r,r,•c '1' Vt' r+�' �.Z Alf (, h i°Q ,�• tt3°:�1� w �, �t, rl•, � h.;1S.,.C1j• .,y�) �i � ,l;*�"�`�l� l ,,,,,�ti°,�>.a :� •��'C�r1 T►�� '=�T"Q�,l°a �►.�;•�►�a��-�cti,�"moi:' r!'�J AA kL L A 1 AJ :+.,li:�.��'a�.:'.i�'�'��lii7/.�WIC�,:.�1'�"Il'►��i1�3d�ii�T'- "Ji +i VIr)tr el++•°n loll I11 411 r',.V corn lorl ' lyl V.•ri.lh l.• Irunl , 1. wldlhe Ir) Prewrr whr Vn.. .1 1►)iur you• e,ll rl► hllr.•r whr�� 1 •.p,.Crnrl 7 �i� �r� 1 fou. 2� s• R<< <� C.�� f ��,; c o ,f1 , AJ�211'.rl Pito)i ae°oL, 7-e 0.-,, 114M- Le 1ii.M- 3 24- 0 JOHN DEERE 650 TRACTOR FEATURES Water-cooled 2-eyy0ndu tussal, 17anpine W14.5 PTO hp. ThermOeran System for quick cold -weather suns Plunperrype fuel Injection for maximum penorinanh:a Hand•end..opera throttle controls Sliding•Qter, collsrshln trenamlBslon with shuttle Sluff, a forward and 7 rnor" SPeeds Shaped and color coded co IrOIS Differential lock Category 1 Lpolnt hitch handles a wide range o1 MIpIMMnts Traemlubnortven Sap rpm rear PTO with overrunning clutch; front PTO with electromagnetic ctutlh (optlonel) Paned hlgh-Eeck Beet vIM Bpnrhg 6Wpenelon for added Comfort Choice of Ear or tuft -type tum to match any jos Hood tilts to provide any access for Wiry servicing Oscitating front tele for emWher Ade over rough terrain Individual dry -type Internal expanding shoe Crakes MKhantul Iron-wh"Wove option (shown) for ad clod pulling power Coolant recovery system with owthrough resenroll 9W" package—Iwdllghta, vnmtng pphu, taillight. ImporMnl fight, pa IEnka. neutral auk". complete PTO n Ing. Ron4ardr POPS and Seel bell 0 ADD VERSATIUTY WITH 160 "Mounted Rotary mc, r "I Resrllounted Grow" 110 M W01y Roury Cutter 00 and see Rdtery Tillers OSS From Boos 94 Ree, Buds 07 Front LOWu 40 Dos Scraper 31 Posthole Dipper 61 Pbel Dikrer up Snow B1oww No. 7 Lop Spatter 0 $I •1 Lang lasting dependability .. . cut after cut after cut. Iii I -m, and Iml -menta A Wofld of Urlfrtence VANMAR TRACTOR U S A INC 0 Council Agenda - 10/12/82 11. Consideration of a Proposed Ordinance Amendment to Increase Mayor and Council Members Compensation. (TAE). This subject was initially brought up to me by Council Member White several months ago. He asked at that time for a clari- fication on the procedure of increasing compensation. That policy required by Statute is that any increase in council compensation must be done by ordinance amendment or a resolu- tion with substantially the same force of an ordinance amend- ment, and must be done prior to any municipal election to take effect the following January. If this question is to be acted upon, it would have to be done at this meeting or the October 25th, 1982 meeting. The reason I have placed it on this agenda is because Council Member white has already indicated he will be absent on the 25th, and I presume he wishes to speak to the issue. The ordinance section in question is 1-5-11 Compensation: "The month salary for offices of Mayor and Council Members shall be as follows: Mayor - $125 per month, Council Members - $100 per month.' This compensation was set on February 13, 1978. The 1983 Budget reflects an in- crease for all five officers of $25.00. If the Council elects to increase their compensation, a motion amending the ordinance would be required and would need to be published. The most common type of increase would be a simple increase of the amount per month, but because this can sometimes be a sensitive issue, the Council may wish to discuss other forms of compensation in terns of a single annual compensation or a base compensation with an additional amount per meeting or any number of varia- tions that could be considered. Also, becauoe this is some- times a delicate isoue, and it does relate primarily to your compensation, I think Council Member White should address his reasons for raising the issue. I think it would be best that myself and any other staff be excluded from any discussion so that there would never be even the alightest appearance that staff encourages increased compensation in return for favorable review for our performance or position. ALTERNATIVE ACTIONS 1. Adopt a motion to amend the ordinance and order publi- cation. 2. Take no action, thus leaving compensation as it is. 3. Postpone action until October 25,1982 for further re- search. Motor Postponement beyond October 25th will, other than a special meeting, eliminate any possibility of increasing the compensation until 1989. RENERENCESt A copy of the applicable section of the existing ordinance, a copy of the proposed amendment, a copy of motion to introduce the proposed amendment. I move that Section 1, Chapter 5, Subdivision 11 of the Code of Municipal Ordinances be amended to read as follows, to wit: COMPENSATION: The monthly salary for offices of Mayor and Council Members shall be as follows: Mayor $150 per month Council Members $125 per month 1-5-10 1-5-11 1-5-10: SUSPENSIOy7 A-MENDME14T OF RULES: The rules and reyu- /t lations of the Council may b�� temporarily suspended by a majority vote of all the Council members. and shall not he repealed or amended except by a majority vote of the whale Council after notice has been given at some preceding Council meeting. 1-5-11: CONMPENSATIOR: The monthly salary for offices of Mayor and Council members shall be as follows: Mayor - $125.00 per month Council Members - 5100.00 per month (2-13-78 045) Council Agenda - 10/12/82 12. Consideration of a Propsal to Construct a Garage for Rental to the Monticello-Biq Lake Hospital District. (TAE). A few months ago the City entered into an agreement with the Hospital District to rent the back space of the Fire hall for their ambulance. The original agreement was projected to termi- nate at the end of November. During that time, Barb Schweintek and myself have discussed several proposals for ambulance hous- ing. What appears to be a workable solution is for the City to construct on the west end of the Fire Hall a 18 foot by 32 foot garage which could be used exclusively for the ambulance. The main entry/exit would be facing Third Street. The estimated cost of such construction, according to Loren, would be approxi- mately $15,000.00. The Hospital District is prepared to enter a long term lease agreement as well as pay down a certain sum up front that would basically reduce their monthly rental cost to a workable figure for them. What we anticipate to be the term of the agreement would be between 5 and 6 years during which time the City would recover completely the capital ex- panditures. what would be lost, however, is the sum that we might have earned as interest inc�o hnd we invested the same ;15,000.00 for the same term. The advantage as I sec it, is that we are able to retain the ambulance in a central location; wu do gain expansion to the Fire Hall, the cost of which would In time be recaptured. Thera has been some rather informal discussions that the main fire garage doors should face Third Street, and this type of design would of course fall right into that plan. The rental agreement would also stipulate that the Hospital District would be fully reponeible for heating and electrical costo. Thus, the City is faced only with the initial capital outlay for the construction of the extension and a part of that is proposed to be returned immediately with the remainder being repaid within the rental agreement. If a time came that the (Hospital District no longer desired to use that particular site, then it would be of value to the City. Barb Sehwaintok is taking this proposal to the Hospital Board this week and may be able to got back to me with certain specific data that they would find workable for an agreement. Unless such a proposal is outright rejected by tho Hospital hoard, I anticipate having Barb attend the meeting to address the Council directly. I have spoken with Rick and we do have enough construction funds on hand that immediate expense of this size would not cause us undue stress. - 15 - Council Agenda - 10/12/82 ALTERNATIVE ACTION: 1. Authorize the construction of a garage and the execution of a long term rental agreement with the Monticello -Big Lake Hospital District. 2. Not authorize construction, but encourage extension of the existing rental agreement - this would be quite difficult because we have shifted equipment around to make roam for the temporary housing and the space that we are currently using for other city equipment is going to be needed both at the sewer olant and at the Fire Hall. 3. Identify the ambulance garage as a hospital problem and disassociate ourselves. RECOMMENDATION: Authorize the expenditure and execute the docu- ments. I think that, as is often done, we have to think in terms of the service and health and safety and welfare of the people, and not necessarily of the expense. While, in fact, we would lose interest income, I do not consider that amount to be sig- nificant and in fact we would, by the agreement recover all of our capital expense within the first five or six years, whichever is agreed upon. Thereafter, if the rental agreement is continued, we are, in fact, making money which I think in the long run would make up for the interest income lost in the first rivu - niw years. REFERENCES: A floor plan and elevation drawings of the proposed garage. -1G- .d.-- . - (� —0— el rQes-A(a..�s Co�" #-Am W=64 El 1 i- i pt -o -Om t`T 1 Olt4 • I c� x 32 Adl— 1 O EX �-�-t-�i� `ri Or.j