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City Council Agenda Packet 10-25-1982AGENDA FOR THE MEETING OF THE CITY COUNCIL October 25, 1982 - 7:30 P.M. Mayor: Arve Grimsmo. Council Members: Phil White, Fran Fair, Dan Blonigen, Ken Maus. 1. Call to Order. 2. Approval of the Minutes of the October 12, 1982 Meeting. 3. Citizens Comments/Petitions/Requests, Complaints. Public Hearing. 4. Continuation of Public Hearing on Meadow Oak Proposed Public Improvements. Old Business. 5. Consideration of Revising Policy on Snow Removal from Downtown Parking Lots. New Business. 6. Consideration of a Request by John Sondberq for the City to Re- imburse him for Sewer Repair Expense. 7. Consideration of Change Orders 55, 56, 57, 58, 59, 60, and 61. B. Consideration of a Resolution Amending the 1983 Municipal Budget. 9. Quarterly Department Head Reports. "A. YMCA Detached Worker - Mike Molstad. 18. Senior Citizens Director - Karen Hansen. •C. Law Enforcement - Deputy Buddy Gay, Don Hozempa. -D. Fire Department - Willard Farnick. ,E. Liquor Store - Mark Irmiter. ,F. Zoning/Civil Defense Administrator - Loran Klein. G. Public Works Director - John Simola. H. Engincoring - John Badalich. I. Finance and Administrator - Tan Eidam. 10. Approval of Bills for Month of October, 1982. 11. Adjournment. 0 MINUTES 1—" REGULPR MEETING - MONTICELLO CITY COUNCIL October 12, 1982 - 7:30 P.M. c Members Present. Arve A. GriMSMO, Phil White, Nen Maus. Members Absent: Fran Fair, Dan Blonigen. 2. Approval of the Minutes of September 27th. 1982. A motion was made by White, seconded by Maus and unanimously carried to approve the minutes of the regular meeting of September 27, 1982 meeting as presented. 4. Consideration of Certifying to the Countv Auditor the Delinquent Accounts Assessment Role. Minnesota Statutes allow for the City to collect various types of current services that are delinquent through special assess- ments. Those people whose accounts are delinquent have been notified of the public hearing and were given an opportunity to present input if they ao desired. The following list com- prises the delinquent accounts which were unpaid as of the AntA of thin mgenda. Gary Larvinson $108.28 Richard Cole 100.41 Christopher Maas 73.45 Wayside inn 323.09 Ron Schlief 119.07 Garry Lange 134.00 Burnotto Christopherson 62.62 Daryl Elsenpotor 72.21 Robert Tanner 95.69 Michael Dahmen 87.79 James Tarbox (Tree Removal) 129.20 A motion was made by Maus, seconded by White and unanimously carried to adopt the assessment role as presented for the de- linquent nowar, water and trop removal charges for collection with 1983 taxes. 5. Public }Searing on Proposed Public Improvements for Meadow Oak Subdivision. Tho City Engineer, John Badalich of OSM, reviewed with the Council and representatives of Meadow Oak Subdivision how sower and water could be installed to servo the Meadow Oak proposed plat. Council Minutes - 10/12/82 I� The initial feasibility report prepared on August 9th, include the const ruction of a 24 inch water main from Oakwood Industrial Park across the open land in an easterly direction to the execu- tive home site area of the Meadow Oak Subdivision with the pro- posed sewer extension from Mississippi Drive and Riverview Drive to the entry of Meadow Oak Subdivision. Mr. Badalich explained that a slight change could be arranged by routing the sewer line along an easement at the easterly end of the Morris Hoglund property rather than installing a force main up County Road 75 and then along County Road 39 to Mississippi Drive. The initial construction cost was estimated in the original feasibility re- port at a approximately 1.4 million dollars. Mr. Dick Knutson, representing Mr. Jim Boyle, owner of the Meadow Oaks Subdivision, requested that any assessments against their property for sewer, water, street and storm sewer improve- ments to their proposed executive home sites be spread over 10 to 12 year, assessments. In addition, Mr. Knutson requested that any water main assessments that would result from running the rater line from Oakwood Industrial Park through the land Mr. Boyle owns to get to Meadow Oak be deferred for six years as thoy do not plan to immediately develop this property. Mr. Knutson noted that the reason for requesting the six year deferral was that they felt that there was enough industrial property available in the OaYworvi Industrial Park to meet the City's current needs and if their property was assessed immediately, they would be forced to im- mediately start marketing their property in direct competition with the Oakwood Industrial Park. It was also noted that the developers of Meadow Oak plan to install sewer, water and street improvements within the manufactured home site property by themselves without City involvement. Mr. Jim Metcalf, representing Morris Hoglund, indicated that Morris Hoglund is still the fee owner of the property proposed an Meadow Oaks Subdivision and indicated that he is not current- ly In favor of any type, of improvements that would result in aoeoosmen to against the property since he is currently only selling the land on a contract for deed. Mr. Metcalf noted that if the property had large assessments and the developers would dofault on the contract for deed, Mr. Hoglund would be stuck with a large amount of assessments. Mr. Metcalf also noted that the only petition Mr. Hoglund had signed was to request a feasibility report for coat estimates and was not or hen not signed a petition actually requesting the improvements at the prcaacnt time. As a result, Mr. Metcalf noted that since Mr. Hoglund is the prime foe owner of the property at present, he is not in favor of any improvements until he is completely paid off. Mr. Marion Gill, representing Ron Offit of Becker, Minnesota, _. indicated that Mr. Offit is currently purchasing part of the property from Mr. Doyle on a contract for dead that lieu south of I-94 and east of the present Oakwood Industrial Park. Council Minutes - 10/12/82 Mr. Gill also indicated that they would not be in favor of any improvements to the property that would result in assessments as they presently farm the land and have no interest in develop- ing it. It was noted by the Council that they were under the assumption that Mr. Boyle owned all of the property involved in the im- provement request and were not aware that some of it had been resold to Mr. Offit on a contract for deed. A motion was made by Maus, seconded by White and unanimously carried to table and continue the public hearing until the next regular Council meeting of October 25, 1982, to enable Mr. Knut- son and Jim Boyle, along with all developers to work out details with Morris Hoglund regarding the casement needed and also to determine whether Morris Hoglund is in favor of the improvement or not along with Mr. Ron Offit, who apparently also owns some of the property involved. G. Consideration Of a Report Relating to the Failure Of West Bridge Lift Station. This item was cancelled as the insurance company for the City is planning to settle disputes with the affected property owners. 7. Consideration of Construction Cost Quotas for the Expansion of the 4th Street Park Buildinq. At the previous Council meeting, the building inspector was directed to secure quotations for an addition to the 4th Street warming house which would include rentrooma and storage facilities for the Monticello Youth Hockey Association. Two quotes were received and their totals were as follows: $9,717.00 from J.W. Millar of Monticello. $11,200.00 from the Nail Bander Corporation of Anoka. Initially, the Monticello Youth Hockey Association approached the City requesting that tho City consider adding a storage building to the warming house for storage of their equipment and awooper/tractor. The Hockey Association indicated that they would be willing to reimburse the City annually to cover the cost of tho improvement until it was paid off. Since the original discussion, the City of Monticello had indicated that along with the storage building, restroom facilities should also be built since none were available in the 4th Street park. As part of the low bid from J.W. Millar in the amount of $9,717.00, approximately 541A of this cost would belong to the storage building for tho Hockey Association. Thin would amount to $5,247.00 which the Ilnckoy Association would be willing to pay approximatoly $500 par year plus $500 down. - Council Minutes - 10/12/82 r- In regard to the low bid, it was the Council concensus to delete the plumbing portion of the low bid and have the City do this work separately. A motion was made by Maus, oeconded by White and unanimously carried to award the construction of restroom and storage facilities at the 4th Street Park to J.W. Miller, deleting that portion of the specifications for plumbing and restroom fixtures contingent upon the execution of an agreement with the Monticello Youth Hockey Association whereby the association guarantees payment to the City the sum of $5,250.00 which would be payable in annual installments of not less than $500 and shall bear no interest with the first installment being due on or before November 1st, 1983 and all other installments being due on or before November 1st of each year. Consideration of an Offer to Sell to the City Land Owned by the Industrial Development Corporation. At the previous Council meeting, a representative of the Monti- cello Development Corporation offered to sell property they owned in Block 51 to the City of Monticello. Originally, the development corporation which is non-profit orientated, pur- chased the pronnrty for fnr,nro� pnrking let expansion in t%o downtown area and is now forced to either sell the property to a private individual or to the City of Monticello if they were interested. The City Administrator, Tri` ridem, has discussed the purchase of the property by the City with Mr. George Phillips of the Vright County State Bank who indicated that the City could buy the land under an option agreement provided that all back interest is brought current as of flovember 9th, 1982 and then the mortgage on the property would be extended for six months at the current interest rate of 14%. The back interact amounts to approximately $6,310.00. it was noted by the staff that plana are proceeding with tho development of a tax increment financing district which would include an area in the downtown section that thin proporty is situated in. By using an option agreement to purchase the lots owned by tho development corporation for six months, it would enable the City and the housing and Redevelopment Authority time to implement a proposed tax increment financing plan and to complete the purchase by approximately May, 1983. It waa also suggested that the Housing and Redevelopment Authority actually purchase tho property rather than the City of Monti- cello as the property could then be incorporated into the tax increment financing district to recover the cost of tho purchase when developed. Council Minutes - 10/12/82 A motion was made by Maus, seconded by Grimsmo directing the City Administrator to prepare all legal documents necessary `— for the purchase of the property in Block 51 from the Monti- cello Development Corporation under an option agreement as proposed for the next Council meeting. voting in favor were Maus and Grimsmo. Abstaining was Phil White as he was a member of the Development Corporation. 9. Consideration of a Proposal to Build an E]ncrgency Pump Shelter in the West Bridqe Park. As part of a back up measure, the City recently purchased an emergency gasoline pump that could be used in the Ilest Bridge Park Lift Station should a failure occur in the two existing pumps. The initial purchase of the emergency pump was the result of a recent failure in the pumping station resulting in flooded basements along Front Street. Public Works Director, John Simola, noted that a test was recently completed to determine how much time would elapse before the emergency pump could be used if an actual failure did reoccur at the lift station. It was noted by Mr. Simola that if the pump was housed at the maintenance building and had to be brought to the lift station to be hooked up, sixty minutes or more could easily elapse before the pump wan actually working. AD a result, it was his recommendation that the City consider building a temporary shelter adjacent to the lift station to house the emergency pump so that only the auction hoses would have to be connected before the pump could be used. The estimated cost of the temporary building was $1,225.00 with an additional $750.00 necessary for hooking up the 6 inch suction line to the lift station. A motion was made by White, soconded by Maus and unanimously carried to authorize the expenditure of $1,575.00 for the purpose of constructing a temporary storage building for the emergency pump and suction lino hook ups. 10. Consideration of Orderinq now John Deere Tractor for 1987 Delivery. Mr. John Simola, Public Works Director, requested that the City Council consider ordering a new tractor for 1987 delivery to replace the John Deere 400 currently owned by the City. Funds for the replacement of the John Deere 400 were budgeted for in 1987. Mr. Simola presented four quotations received for the purchase of a 4 whool drive diesel tractor with 60" mowera and 2 stage blowers. Council Minutes - 10/12/82 Mr. Simola noted that the minimum value for the current John Deere should be in the neighborhood of $2,000 and by using these figures the following quotes were received. Lawn care Engineering of Forest lake - A Yanmar tractor, $8,995.00 less an assumed $2,000 value on the John Deere would equal $6,995.00 net cost. Sherburne County Equipment of Big Lake - An Allis Chalmers tractor, $9,995.00 less a trade in value of $2,500 would equal $7,495.00 net cost. Moon Motors of Monticello - A John Deere tractor, $9,673.94 less an assumed $2,000 value an the John Deere would equal $7,673.94 net cost. Longley Ford A Ford tractor, $10,661.00 less an assumed $2,000 value on the John Deere would equal $8,661.00 not cost. The only quotation that indicated a trade in was Sherburne County Equipment who would give the City $2,500 for the old John Deere 400 wherean, the other quotations would assume the city could sell the tractor for at least $2,000.00. It wan also noted by the Public works Director that although a Yanmar tractor from lawn Care Engineering of Forest Lsko would appear to be a lower net cost to the City, the dealer is located along ways from Monticello, whereas, the Public Works Department has received favorable comments on the Allis Chalmers tractor from :herburne County Equipment located in Big zako. As a result, it was the recommendation of the Public Works Department that the City consider purchasing the Allis Chalmers tractor from Sherburne County Equipment at a not coot $7,495.00 which in- cluded the trade in of the old John Deere. A motion was made by White, seconded by Maun and unanimously carried to authorize the Public Works Director to order the Allis Chalmers 5020 tractor from Sherburne County Equipment with 60" mower and 60" 2 stage onow blower in the amount of $7,495.00 with the John Deere 400 an a trade in. 11. Consideration of a Proposed Ordinance Amendment to Incroaso Mayor and Council Members Compensation. Current City Ordinances regarding Mayor and Council compon- nation wao adopted on February 13, 1978, setting the Council - members monthly salary at $100 per month with the Mayor ra- euiving $125 per month. d Council Minutes - 10/12/82 Current State Statutes require that any increase in Council compensation be done by ordinance amendment or resolution '— prior to any municipal election and any increase in salaries would take effect the following January. Since the last in- crease took effect February 1978, a motion was made by White, seconded by Maus and unanimously carried to increase the Councilmen bers monthly salary to $125 per month with the Mayor's salary being $175 per month. (See ordinance amend- ment 1982 #122). 12. Consideration of a Proposal to Construct a Garaqe for Rental to the Monticello-Biq Lake Hospital District. A few months ago, the City entered into an agreement with the Hospital District to rent a portion of the present Fire Hall for housing one of the hospital district's ambulances in Monticello. The original agreement was projected to terminate et the end of November and since that time, Hospital Adminis- trator, Barb Schwientek, and City Administrator, Tao Eidem, have been discussing several proposals for permanent housing of an ambulance in the City limits of Monticello. The Hospital District is prepared to enter into a long term lease agrecmcnt with the City if the City of Monticclla is willing to construct an addition to the present Fire Hall to house the ambulance. The estimated cost of such construction would be approximately $15,000.00. Ms. Schwientek noted that the hospital has currently three ambulances with two being located in Big Lake and one in Monticello which they would like to try and keep hare. Their current long range plans are that in approximately five years, an ambulance structure would probably be located near the hospital, but at the present time, they would like to continue having one ambulance available in Monticello at the present Fire Hell location. A motion was made by White soconded by Maus and unanimously carried to have the City Staff develop further detailed plans and price quotations for constructing an ambulance garage at the Fire hall and to review the plans with the Piro Department representatives to arrive at an agreement. In addition, the final details on a rental agreement could be worked out between the City and the Hospital District which will be reviewed at a future date by the Council. Meeting Adjourned. Rick Wolfotollor �j Assistant Admin atrator 7 Council Agenda - 10/25/82 AGENDA SUPPLEMENT 4. Continuation of Public Hearinq on Meadow Oak Proposed Public Improvements. (TAE), The motion made at the previous meeting was to continue this hearing to October 25, 1982. If there is no new material or information available, this hearing would not be taken up but a simple motion to continue until the next meeting would be appropriate. On Monday, October 18th, I spoke with Mr. Boyle and Mr. Beemboom, who first apologized profusely for the con- fusion that came up and second, saying that they were working now to resolve all of the problems. I mentioned to them that the public hearing was continued to the upcoming meeting and that I would like to know from them by Friday, when the agendas are distributed, whether or not they will be fully prepared to come before the Council on Monday. They assured me that they would contact me One way or the other by Friday to let me know whether they have resolved the land ownership problem and whether or not they would like to have the hearing continued on the 25th. If they are not prepared, they will let me know and as I mentioned above, the hearing really should not even be convened, but simply continued for another period to the next meeting. In a closely related matter, you may recall that Mr. Metcalf expressed confusion over what process we were using, i.e., whether or not we were using Chapter 429. It is his con- tention that none of these proceedings should have been initiated until recording of the final plat. It is my position that we can take a certain number of steps prior to final recording in order to expadite the improvement process. Regardless of which interpretation is used, the Council could take no action beyond the authorization to propare plana and epoca without the final recording of the final plat. I spoke with John Badalich prior to the meeting last week and we agreed that even had you authorized such prep- aration, they would not start any work until the plat was ro- corded, which woo my full intent. As I noted in a letter to Mr. Metcalf, the public improvement process is running concurrently with the subdivision process, and further, the public improve- ment process is wholly contingent upon the successful prepara- tion,. approval, and recording of a final plat for Meadow Oak. In no case would we have gone to oven the bidding Otago without the final plat being recorded. Mr. Boyle, Mr. Knutoon and Mr. Beemboom all understand this and agree. Basically, the public hearing, if we wish to postpone the adoption of the resolution, is the final atop the City can take until the formal recording of the final plat. - 1 - C Council Agenda - 10/25/82 5. Consideration of Revisinq Policy on Snow Removal from Downtown Parkinq Lots. (TAE). This issue was initially raised by Councilmember Maus several weeks ago when he expressed some concern about certain facets of the policy and requested that it appear on a future agenda for discussion. In the preparation of this, I have talked with Councilmember Maus and several questions have been raised. One question involved is the priority of the actual removal or hauling away of the snow: There was a question about city liability if the snow is not removed immediately: There is a question about whether or not there should be assessments for snow removal to those businesses that derive the most benefit from the public parking lots. My search of the parking lot files yielded very little beyond a plan for snow removal which was directed towards our maintenance crew. The policy did not address assessments or charges or anything of that nature. I have made copies of the policy and passed that on to the down- town parking committee and Mr. Schrupp said he would try and convene that committee to review the policy and have a state- ment to the Council by the Council meeting, although he was not sure :,e could get it done by Monday. Basically, the policy as is states that the plowing of the lots should be done as soon as possible after the street work with the final hauling away of the piles of snow to be the lowest priority of all snow removal. Further, this entire process is funded by taxable dollars. In fact, other than the actual con- struction cost which was assessed, all coats of maintaining parking lots (stripping, seal coating, snow removal) are paid for out of public funds. This gives rice to the question that, since private parking lot owners paid for construction, but must continuo to pay for the ongoing maintenance, should not the persons who paid for the construction of public parking lots also be responsible for tomo of that maintenance cost. I find thin to be a very troublesome issue. While parking lots are of direct benefit to downtown businesses, aro they not also of direct benefit to the persons who shop and wish to find con- vonient parking and at least come indirect benefit to those businesses with private lots but whose customers park in public lots. At the came time, I wonder if those who derive the greatest direct benefit ahouldn't,in fact, pay for soma of the maintenance cost. while the question seems to be a relatively minor ono, the more I work on it the more difficult it bocomos: Thera appears to be a myriad number of questions which can be continually brought up. - 2 - C Council Agenda - 10/25/82 My inclination at this time, providing that the parking committee does not produce a comprehensive maintenance plan by Monday, would be to direct the parking committee to develop as compre- hensive a list of parking related questions and then a policy addressing all of them which would then be reviewed by staff and Council. Granted, snow removal is of immediate concern this time of the year, but to address only that question strikes me as being nothing more than a temporary fix. Perhaps, since the issue has come to the fore front, we should address it in full, beginning immediately. I guess why I feel uncomfortable with the issue is that I am not sure we have addressed all of the questions that can be rightfully raised or further that we are even asking the right questions. I would recommend that we do a comprehensive study and planned development on parking lot policy. REFERENCES: Copies of the appropriate pages from the snow removal policy. - 3 - I SNOW PLOWING/REMOVAL POLICY / GENERAL Purpose Purpose of this policy is to establish uniform and consistent guide- lines for the plowing and removal of snow within the City of Monticello. Areas of Responsibility Through its adoption, the City Council of Monticello is responsible for the policy established herein, implementation of this policy is the responsibility of the Street Supervisor in conjunction with the Public Works Director and City Administrator. The chain of command is the City Administrator, Public Works Director and Street Supervisor, in that order. All decisions as to time, method and materials used on snow plowing/removal operations will be made by the Street Supervisor, Public Works Director and City Administrator and any amendments are to be in accordance with amendment section of this policy. Amendments to Policy Any amendments to this policy require council approval. Whenever possible and practical, amendments should be brought up at Council meetings and should he n matter of public record. However, to 31.1.0-1 for emergencies or other extenuating circumstances, when time does not permit Council approval or action, the Public Works Director is hereby authorized to amend any portion of this policy he sees fit. if prac- tical, the City Administrator shall be notified and shall approve of any such amendment. Any such amendment made due to a particular emer- gency shall be brought to the attention of the Council, if the amendment is to be a permanent one, at the next regularly scheduled meeting for ratification. Work Schedule Scheduling of employees is the responsibility of the Street Supervisor under the jurisdiction of the Public Works Director. Overtime should he kept at a minimum, with all overtime scheduling being approved by the Public Works Director. The Public Works Director shall notify the City Administrator of any unusual amount of overtime to be performed and the reasons. Snow Plowing/Removal Schedule Upon accumulation of snowfall, the Street Supervisor will arrange for the street department employees to initiate snow plowing procedures. Emergency routes (County Road 75, from West River Street to East County Road 39, including Hart Blvd. past the Hospital and State Highway 25*) will be plowed first and then 3rd Street (to provide access to all three schools). 1 *State Highway 25 is the responsibility of MN/OOT: City to remove snow only when authorized. (0 - J--rk /-/v P� The Street Supervisor will then coordinate plowing of downtown area; east/west, north/south streets within city proper, outlying areas and parking lots. Top priority will be given to the actual plowing opera- tions before snow removal. Snow removal will most likely occur the following day or evening. POLICY ON SPECIFIC AREAS Streets All streets within the City limits of Monticello are to be maintained by the City except those portions of County State Aid roads and State Highway 25, which are not covered by reimbursement agreements, 1-94 and those streets that have not been accepted by the City. Downtown Area For purposes of this provision of the snow plowing/removal policy, the downtown area is defined as Broadway Avenue from Linn Street to Palm Street and on Pine Street from 4th Street to River Street." in the downtown area, snow removal operations will take place. as soon as possible, after ail snow plowing has been done, usually the following evening. Snow will be removed only on the above streets within the downtown area, the two funeral homes, Monti Coin Laundry, Trinity Lutheran Church, Walnut Street (Broadway Street south to alley); all other streets will be plowed only. ••As authorized by MNJOOT. Alleyways The three alleyways in Blocks 34, 35 and 52 shall be maintained by the City. This does not include areas adjacent to the alleyways behind buildings anJ stores which are the responsibility of the property owner. Sidewalks All sidewalks, except the Sidewalk Improvement Project of 1915, shalt be maintained by the adjacent property owner. The Sidewalk Improvement Project of 1975, east on Broadway from Lot 12. Block 0 to Washington Street and west on Broadway from Lot 10, Block 37 up to. but not including the Pinewood School property, shall be maintained by the City. Included is that portion in front of the old Senior Citizen Center. the Fire Station and the sidewalk along the west side of the parking tot at 3rd & Walnut, and the sidewalk on the west side of Walnut Street lot. If any sidewalk in a commercial area is not cleaned of snow and ice by 10:00 A.M., the property owner shall be served written notice in accordance with Section 8-1-2 of the City Code to remove said snow and ice within four (4) hours; if not cleaned within this time, the Street Department will clean the sidewalk and the cost (50C per lineal foot) will be billed to the property owners. IV. PARKING LOTS kL We presently have nine areas (see map) that can be considered as parking lots. They ares Lot #i, Lot 12, Lot #3, Lot 04, the Liquor Store Lot, the City Nall Lot, the Fire Nall Lot, the Senior Citizens Center lot and the North Walnut Street parking. Lot #1 will be plowed by truck All - the snow from this lot will normally be pushed to the south and then piled in the southeast corner. Lot #2 will be plowed by truck #11 - the snow from this lot will hr. pushed to the south and piled in the center around the island. Lot 13 will be plowed by truck #11 - the snow from this lot will be Pushed to the west and piled along the guard posts on the west side. D Lot 44 will be plowed by truck 11 - the snow from this lot will be plowed to the vest and be piled in the northwest corner of the lot. The Liquor Store Lot will be plowed by truck 111 - in front of the store, the snow will be pushed to the cast and piled in the southeast corner. in the back of the store, the snow will just be plowed to the west. Ilio City Hall Lot will he cleared either with the loader or with the Miens blower. If the loader is used, all the snow will be piled in the southwest corner. If the blower in used, it won't hn ne enggry t^ pil^ it. Tho Fire hall Lot will be cleared by the loader, with the snow from the back lot being piled in the southeast corner. The snow from the front will be pushed to the south and piled just off the driveway. The Senior Citizens Centor lot will be plowed with the loader and the snow shall be pushed to the cast and piled on the boulevard. The walnut Street Lot will be plowed with the loader, and thu Snow will be piled in the northwest corner of the lot. V. AUCYS Throo allays aro maintained by City personnel, and they area Bordering Parking Lot #3 Bordering Parking lots 41 a 2 Behind Maxwell Realty and Johnson's nepartment Store. All three alloys will b, cleared of snow with the loader. Tho snow from tits first alloy will he pushed to the west an,l l,ii,A in rhe parking lot with the snow from that lot. 'rho second alloy will txt plowed from Highway 25 east to the c., uond pump houso, then piled in the southwest corner of tits parking )ot. From Coder Street to the pump house will also he piled in the larkiul int. 10 C Parking Lots Icy All City parking lots shall be cleaned of snow and ice as soon as possible after a snowfall. The timing of snow plowing/removal of parking lots and their priority will be dependent upon existing conditions. On Street Parking OFFICIAL SNOW PLOWING AND ON -STREET PARKING NOTICE CITY OF MONTICELLO 1. Normal plowing operations will occur during the night (10 P.M. - 8 A.M.) with top priority given to the emergency routes of State Highway 25, Broadway Avenue to the Hospital and Third Street. Snow removal from parking lots and the downtown areas will normally occur the following night (10 P.M. - 7 A.M.). 2. All streets will be cleared of motor vehicles after a snow fall. ADDITIONALLY, CITY ORDINANCE PROHIBITS PARKING ON CITY STREETS BETWEEN THE HOURS OF 2 A.M. - 6 A.M. REGARDLESS OF WEATHER CONDITIONS FROM NOVEMBER 15TH TO APRiL 15TH. 3. At no time shall the City clear private property or boulevards of snow and ice. L 4. Providing access to and maintaining mail boxes will be sole responsibility of the property owner. Private Property At no time, unless specifically mentioned in this policy or emergency situations, shall the City clear private (residential or commercial) property or boulevards of snow or ice. Council Agenda - 10/25/82 6. Consideration of a Request by John Sandberg for the City to Re- imburse him for Sewer Repair Expenses. (JS). Mr. Sandberg had his house sewer back up into his basement on or about September 15, 1982. Mr. Sandberg lives in the home pre- viously owned by Blair Lampert at 1025 Oak Lane. Mr. Sandberg called a plumber, Keith Kjellberg, who after looking at the home, called Gene Fyle. Gene attempted to rod or flush the sewer line several times, but was not entirely successful. At Mr. Sandberg's authorization, Gene Fyle began digging on Friday, September 17th, in the area of the property line. Finding no problem there, he quit for the day. On Monday morning, September 20, 1982, I was made aware of the problem and periodically checked the excavation progress that day. Mr. Fyle continued digging toward the street and stopped at the black top edge where a water main is also located. The sewer service crossed under the water main and after examination, the service was found to contain much sand sediment and was sagged a few inches between the water main and the sewer main some 10 feet away. The sag was removed by tunneling above the service and lifting the pipe a few inches and pushing dirt back in around the pipe. 1 The service was then reconstructed back to the property line and a new wye and ri.sor were put in for future clean out. Mr. Sandberg indicated he felt the City should pay the bill. I asked him to forward all the bills and any other information to City Hall for consideration. Mr. Sandberg sent the bills, his request for payment and a letter from the previous owner indicating past sewer problems. The sewer project wag completed in 1976 and Mr. Lampert hooked up in September of 1976. A long service line was needed to get from the rear of the house to the street. Approximately two weeks later in October of 1976, a failure of the lift station at Chost- nut Street occurred. Mr. Lampert's sewer tacked up. This may or may not have been related to the sower service, but more than likely not. The following spring of 1977, summer of 1978 and winter of 1979, Mr. Lamport had to have his sower cleared. Mr. Walt Mack par - formed some of the rodding, not as a city representative but as a private contractor. The last back up occurred in January of 1980 and was cleared by Gena Fyle. The City Staff has reviawod all of the information and forwarded a letter to Mr. Sandberg offering to pay for one half (S) of the actual repair costa not as a warranty, but an a good faith gesture realizing the service may have sottlod under the one year warranty period that the City provides under a surety bond with the con- tractor. Mr. Sandborg felt we should pay for all the bills and -a- Council Agenda - 10/25/82 would like to address the City Council. Rey points here are that the City received no offical word of sewer service problems during the one year warranty, and that our ordinance states that it is the property owners responsibility to make repairs and do maintenance to his entire sewer service. Certainly the City must put a limit on the time it warrants such services and it should be linked to the contractors surety bond. In this case it would have been a simple thing to repair had the City and contractor been notified of a problem prior to expira- tion of the surety bond. 1 have also asked John Badalich to check his files for any notes pertaining to this particular service or sewer project which could be pertinent. ADDITIONAL COMMENTS by Tom Eidem. John Simola and I talked about this for quite sometime before we made a determination. It was the conclusion of our discussion that in good faith, since it could not be determined with abso- lute certainty that it was a construction fault, that the City could accent some financial reaoonsibility. We felt that the initial sower rodding should not be the City's responsibility regardless of the source of the problem, that is the property owner's obligation in actually dotermining tho problem. If it were absolutely clear that construction was faulty, then we could reasonably assume 100 percent of the cost. By the fact that Mr. Lampert took no action whatsoever under the perfor- mance bond, we have to assume that he did not wish to file a claim during that period. The situation is not unlike any warranty that has an expiration time limit to it. When we concluded our discussion, I told John Simola to contact Mr. Sandberg informing him of our decision, but that if totally dissatisfied, he would have the right to address the Council at a meeting. He has elected to do precisely that. REFERENCESt Copies of Mr. Sandberg's original correspondence and his attached documentation, a copy of John Simola'e return latter. U&M '"Mr. John E. Simola Jr. -City of Monticello Monticello, MN 55762 Dear Mr. Simola: Me V -6880 R September 21, 1982 Pursuant to our discussion of September 20, 1982, I am requesting to writing that the City of Monticello take care of the expenses I incurred with the back up of the sewer on September 15th, 1982. I called Keith Kjellberg and he then contacted Gene Fylc. After working on the sewer Mr. Pyle discovered that the problem arose between the property line hook up and the main which lies in the middle of the street. The problem apparently was caused by inadequate packing by the contractor chat the city had contracted with during installation. I am enclosing a letter from Blair R. Lampert who owned the property from 1975 t0 1980, at which time I purchased it. His letter documents that there was a problem from the beginning. 1 had considerable damage to the basement of my home to rugs, carpeting, etc. I are not requesting any payment for this at this time. ,1 t During the period of the work on the property by the FyIT`Compsny,.the city was represented by Mayor Arve Crlmmsmo, Walter Mack end 1°ourself: i Thank you for your help wi;hl this inikcer.l PIN Y urs truly, J hiiSandberg !�� ,;.i 1�h�f '.1 +fru: 4 jl�- Bills enclosed: Keith Kjellbera $40.i 1 1•',, �� i Pyle,s nackhoe $820.00 i (0 _ r From the Dost o1: BLAIR R. LAMPERT September 22,1982 City of Monticello: The following are the facts pertaining to the. sewer problem we experienced while living at 1025 Oak Lane. 1.'The sewer and water were hooked up by Moores Excavation Co. September 3,1976: 2.:Approximately two weeks later it was necessary to call in Walter Liack,Keith Kjellberg, and; Billy Moores because we had a sewer backup. It eventually drained after the blockage at the street was cleared.I believe that a new pump or motor was also installed at the "lift station" two blocks East of us: It was subsequently necessary to have Keith Kjellberg clear blockage May 5,1977,June 6,1978 and December 1,.1979 1 Walter Duck was involved with Keith Kjellberg as well as by himself several times but I do not know the exact datos: The last backup was on J a 1,1980 at which time we Gene Pilea comm r th blockage B r. Lampert 9706 Portland,Avo. #233 Blaomington,Minneeota 55420 612-884-7352 Keith Klellberg's Plumbing b Heating i 802 478 , Monueeno• MM swat ORDER NO D.9 ADDRESS SHIP TO ADDRESS 005782 FYLE'S BACKHOE & SEWER SERVICE Rt. 2, Box 76. Monticello, MN 55362 - Phone 295-2511 or 295-4177 A service charge of 1% per month will be added to all accounts 30 days post duo. Minimum Charge: 50c. Customer's Order No, Date .am, Address COV f,.iawUi•IXI NIIISI .110 1 PAIV D 9,5.12 ��C��dll�,ac�ft�C,Qp,��n-ln'19cb ' 1301 6— must I I. ........ 1" 6. TAX Recti -d By TOTAL Gi1cv of mona"'1 o 250 East Broadway Route 4, Box 83A MONTICELLO, MN 55362 October 13, 1982 Sandberg Realty P.O. Box 396 Monticello, MN. 55362 ATTENTION: John Sandberg D4ear Mr. Sandberg: M-. Lin. 333 5739 W4-- have reviewed your request for expenses relating to repair of your sewer service on September 17th and September 20th. The information you provided indicates sower problems started shortly after hook up on September 3rd, 1976. IE there was negligence of poor workmanship on the part of the con- tractor, which there well may have been, it would be difficult for the City to prove. Since more than 6 years have passed since the project's completion, all performance bonds and surety bonds have long since lapsed. It would have been more practical for Mr. Lampert to have pressed for repaira before the bonds expired in 1977. It also appears from the letter that the initial problems may have boon lift station related and not directly related to the service line. Because there has been ouch a significant period of time since con- struction and since it would be virtually impossible to determine when and why settlement of the service line occurred, we fuel the City could not prove liability or negligence of the contractor. we are, however, willing to mako a good faith gusturo and offer to reimburse you for one half (4) of the repair costs, (including sod), only on the part of the service from your property line to the main. 'furs would not include any rodding cost, revision of hook up costa (ro- move3ing T, atc.) or damage to your basement or replumbing in the hone. If this would be agreeable, pleaaa contact us for payment Sincerely, John V',=� Public works Diroctor Jslmrr �,� eel Tom Eidem r%� VVI/fwlho to l 0 • i nioun/aim ��f Council Agenda - IU/25/82 7. Consideration of Change Orders 55, 56. 57, 58, 59 6 60. WS) Chanqe Order No. 055. The Paul A. Laurence Company has requested a 64 calendar day or 45 working day extension in time to complete the project. This ex- tension of time is due to the cumulative effect of the 50 some change orders on the contract time. Since the contractor has diligently been pursuing the project, I have no reason to deny the request. The change order does not require an addition in contract price. Chanqe Order No. 056. As built, there is a 2 foot high opening above the main control panel in the operator's room. This opening not only would allow dirt and dust to enter the instrumentation circuits, but dotracts from the overall appearance of the panel. This change order pro- vides for a gyp board enclosure over the panel at a cost of $236.00. Change Order No. 057. Tim ui.d aligunLui nL Lim W,;TP ... i.L,.DvsJ tc, a point just below grade. The remaining portion of the tank was left in tact. This basin could collect water over a period of time and cause severe damage to the blacktop, concrete and grass surfaces above. In order to limit the possibility of this occurring, it is necessary to provide a minimum of 3 drain holes in the structure at a total cost of $425.00. Chanqe Order No. 056. Field modification No. 037 and its revisions are all related to paints and coatings. This field mod basically brought all of the various colors and coatings in to a form that could be placed on a final coating schedule. During the research to develop this schedule, it was determined that several of the wall, coiling and floor coatings were not particularly durable finioheo for the locations. In an effort to obtain more durable coatings for each particular location, additional costa are involvod. Total costa for those changes amount to $6,510 of which 2/3'0 is for floors, 1/Gth for walls and 1/6th for coiling. Chanqo Order No. 059. This change order involves fence modifications discussed at a provious Council mooting. The change 1s from only fencing the inner portion to removing existing fencing and fencing the entire complox. The main gato is located near the lot stage - 6 - Council Agenda - 10/25/82 digestion and is 24 feet wide and slides west over an enhan k - men t, thus eliminating the need for snow removal before open- ing the gate. Total cost for additional fencing and main gate is $9,250. The gate is set up for a remote operator, however, the EPA/PCA will not fund the operator. I am current- ly in the process of obtaining quotes for an operator. I expect the cost to be near $1,500 to $1,800 and would pay for itself in a very short time in labor savings as well as security. Change Order No. 060. This change order involves replaciny two twenty year old doors and frames, and one window in the control building. It also includes blocking up one old window that is no longer needed. The doors are bent and worn and do not fit well and the win- dows cannot be opened. Total cost of this change order is $2 ,475. The cost does seem high, I therefore checked the cost of the doors and hardware. Our cost would be approxi— mately $400 each or $800 for a set of doors. The estimated cost of the window is $500, with an additional $200 for hloek, mortar, block filler, exterior paint, interior expoxy paint and painting the doors. I estimate the cost of materials at $1,400 adding $600 for labor, would bring the cost to $2,000. Adding 15♦ for profit and overhead comes to another $300 and would bring the total to $2,300. This is very near the change order request. The only savings possible would be to put in glass block in the window. Th is however, would not allow viewing of the intermediate clarifiers or chlorine contact tank from the lab. Change Order No. 061. This change order involves modifications to the main high prcasure air system at the WWPP. Currently, we are ex- periencing oil and moisture problems in the discharge air which aro raising havoc with the air solenoid controls throughout the plant. In addition to removing these con- taminants, we have only a couple of options in running the two compressors. One option is to run the compressors on an automatic need basis. The current air storage tank is so mull that the compressors start and stop continuously which is very hard on the witch gear as well as bolts, olactric motors and the compressors. The other option is to manually run the compressor continuously and discharge exeoas air. This option builds up excessive heat which - 7 - C I Council Agenda - 10/25/82 displaces more crankcase oil, atomizes it and puts more con- taminates in the discharge air. This option also would result in early failure of the compressors and high maintenance costs. In addition, the compressors are so noisy that no other maintenance writ in that area could be performed with- out shuting off the compressors, which we can't. The only viable solution is to add reserve air storage capacity to get cycle times to an acceptable level and add automatic alternators to run one compressor at a time. These items along with the moisture and oil trap equipment would be an additional cost of approximately $15,000. I would wish to add that this change is imperative and needed as soon as possible. The total contingency fund prior to change order #55 is $21,013.93. The total cost of change orders $55 through 61 is $33,896.00. REFERENCES: Seo copies of change orders, agreement only showing the figures. - 8 - CONTRACT CHANGE ORDER t t0.1*Oe Istelm Ws swantes ORR'SCHLLES MAVEROh. ASOOCIATTC.S. INC. nrleo. M •.DDI c0".1„-71 'c d• W' N•.1w. •.I K'nI fn w 1.00.0 .. eevIe•7y n�� T.+, eser to-trectorPaul A. Laurence CQ. Orange order No. 55 Address P.O. Box 1267, 10000 Hwv Sr, WE.iL Field awlf. 1p. NA Minneapolis, MN 55440 proJect tp.068-2748.01 Job Location Monticello. MN EFA trent NoC270855-03 In accordance with the tarns of your confrecf dated November 20 19 80 with Ci of MontiepIlp Owner for 1mrp ljpgra,a�,_d Appurtenant Work Tw are llaraby rorues'k to coe;ly with the following chanstl fror the contract plans and speelficetlons: Description and Jusflileatlon: - Rotor to rleld Wit PNA (Attached) Contract rime extension dufl tn the cons iderahl¢-additional +work rega•ested-- by the owner. Breakdown of Costs Nils charge Order: •wear Eflulpeehf Profit A Overhead TOW Add 1 Total Ded.ct NA NA I NA I NA I NA Amount of OrIpinal Contract: r4, 704, 000. 00 Total Contract tract Thru C.O. #54 (Total Addition I Total Deduct I Thr u This C.O. 055 $4,824,186.07 $4,824,186.07 original Cantin;@ncles 131) d 141,200.00 qt aenelnlrrg Cont. Thr. C.o. F54 Add This C.O. Deduct This C.O. I Contingsncl as 1$21.013.93 $21,013.93 There will be :n eNentlon of 64 days for capleflon. The one of the cospte•ion of contrao was October 28, 1082 end no. dill be December 31. 1432 . Accepted byOra (•,dolt W Slbeed �0/IV f`2 fecasweMad by `S I Data done L,gtn Approved by Dote 110wed O.Aer % .y CONTRACT CHANGE ORDER 1 to Wel Iaa.M W1 We :,rrl.fr ORA SC MCLiI MAVCA ON III, ASSOCIATTS, INC. fm' W +l„1••• •h W�•1 r>• r'•�l. rO.M1 Yh '"'Mew t•OMa ContractwpaUl A. LdVr!Pnrp I'n_ Me -g• Order No. 56 Address P.O. Box 1267, 10000 Hwv 55 West rl•ld roell. No. 109 Minneapolis, MN 55440 Project te;.068-2748.01 Job Location Monticello, M11 CPA Orw NOP270855-03 In Kcordshce ■Ith the teres or your contract dated Novenber 20 1980 •ITh City of lfonticello 0.n•r for ln']TP Upqradinq and Appurtenant Work t0., are heretf rapuestad to eTplI •lth the follo•Ins me,ge: from the contract plena and spec]•Ica!;ocs: Description and Justification; - Refer to ►I•Id Nodlf 0109 (Attached) An encloslirp hptwppn the trip of the Main rnntrnl Panpl anri the roiling of the nn.rntnrra Rnnm.g rparpquired to nrpvpnt rinst and rnniatlhrp hnild— up which would damAgp the elpMrical enntrnl i ntrumpntatilxl. Breakdown of Costs MIs Charge Order: L Saar Eau l Pat ntl'la t e r i a l Profit t Owhe•d Total Add Total Dedun $160.00 I $45.00 I $31.00 I $236.00 A•c.Inf of Original Contract: 1 4 , 704,0f).00 No's fill be an ewtanitan of n_ days for completion, rho sate of the cosple, Ion of Certrect was peceMber 3 19gL and hoe oil l be Dece for 11 19$2_. Accec•ed by DoH* 4lahed (pn11f W •ec swe,dod 9f •L' I 090 it ,ad I 011 �yp2 1rgl�w As9ro.es by dere fid•ed O.h•r Tonal Contract 1r•c1 Thru C.O. / 55 Total Addltlon Total Deduct TTru TTI: C.O. 056 54,824,186.07 $236.00 $4,824,422.07 Original Contlhg•nci•s 131) 1 141,200.00 Neieer.a:hing Cc,t, Thru C.O. 0_,U Add Thea C.O. Doe,ct This C.O. I Con•Ihgerc as $21,013.93 $236.00 $20,777.93 No's fill be an ewtanitan of n_ days for completion, rho sate of the cosple, Ion of Certrect was peceMber 3 19gL and hoe oil l be Dece for 11 19$2_. Accec•ed by DoH* 4lahed (pn11f W •ec swe,dod 9f •L' I 090 it ,ad I 011 �yp2 1rgl�w As9ro.es by dere fid•ed O.h•r CONTRACT CHANGE ORDER toe110e fsonmm I-" ow.n•o ORR,aCHil MAVEROh • ASSOCIATES, MC. 0.+e4. a e001 cotisnTenea Int 9=116.z. era cone un a eti4r0•e ww+M.a•'a a.eeet r.... sear ntroCtor Paul A_ i.aurpnrP rn Mange Order No. 57 Address P_o_ Box 1267 10000 Hw Sc; Want fleid Rodlf, W. 107 MinnPaoolin- MTJ SS4g0 project *-n(;±-274R.01 Joe locetIon MontirPlln. MN EPA grant tr.r270855-03 In accordance elth the term of per contract dated November 220. 19JID_ .It Citv of Monticello owner for WWTP Uoaradina and Appurtenant Work TJ., are hereby requested to c(pJly elft, the folioeing cf�anses iron the contract plans end specifications: Description and Justification: -Rotor to field etodlf / 1071A"oched) The drilling of three (3) drain holes in the existinq Digester foundation is required to facilitate drainage of accumulated water. / :JeeLdO.n J7 CJi11 :Tii i1i iM1�a kLif: l labor Equlpatnoia terla.Lprof if E 0,vrhead Total Add Test Deduct $275.00 $94.00 I $56.00 I $425.00 I Amunt of Ortolnel Contract: 6 4.704.000.00 Total Conlreet t rest Thru C.O. 56 / Total Addition Total Deduct Thru Tris C.O. $4,824,422.07 $425.00 $4,824,e47.07 Original Contingencies (30) S 141, 200.00 Ire Rrnetnlnp Cont. Thru C.O. 156 Add Th Is C.O. 1 Deduct This C.O. con, IngenNes $20,777.93 $425.00 $20,352.93 There at II be an owtonSlon of 0 days for cawptet Ion. The date of the casplotlon of Contract ass December 31 1982 and sow will baDecember 31 , 19_U. Accected by Dale Stoned r Cpntr r�c_ty AI •ecan»nded by ,lh�.Xl Def• Skilled ��TM.� Engineer Nf+wae by ate llaewd Owner Gem r CONTRACT CHANGE ORDER I:aa WWA 111.0110 ORR-S.CMELEN MAYERON to ASSOCIATES. INC. I1•04► c. e.001 optWtl were, n.0 M. Lr 1K.►1••► sA Wrl 11e.�w WOLM1 r► W.7�•a IO.alt fw. 394M � Contractor Paul A. Laurence Co. Grange Order No. 58 Address P.O. Box 1267, 10000 Hiqhway 55 West yloldllodit, ob. 37, Rev. 1,2,3, Minneapolis, MN 55440 Project ob. 068-2748.01 job Locatloh Monticello, Minnesota Epa Want pb. C270855-03 In eccordence with the terms of yp.:r contract dated November 20 19 80 with City of Monticello Owner for WWTP Upgrading and Appurtenant Work Ycy are hereby rer.ueN ed to comply with the following cha%es Iron the contract plana and apeclflcations: Descrlpt ion and J.stlflcat ion: - Refer to Field Modll / 37 (AHached) The coating system for the floors was upgraded in order to provide a durable and maintainable surface. Also included were other minor revisions to other painting and coating systems. &oat,own Of Ca•s this 010,q Order: IsDor 6 material (Ruipe.t Profit S Overhead Total Add Total Deduct lsubccontrI I I .) $310.00 6,510.00 Amount of Original Contract: S 4. 704, 000.00 Total Contract t rect Thru C.O. 115 7 Total Addlt Ion Total Deduct Thru Thls C.o. / 58 54,824,847.07 I $6,510.00 64 831,357 07 Original ContlnGeneles 1311 1141,200.00 smt Ranalnlp Cont. Thr. C.O. / 57 Add ThisC.O. Deduct This C.O. Contingencles $20,352.93 I $6510.00 $13,842.93 There 9111 be an sPano Ion of 0 days for cowplst OR. The date of the cotpl.tlan of Cantren ses December 314082 and non .111 to December 3j,1082 kceptsd by Dote Signed Dpntr Ior 1 aeco"we•tded by"t aA "T T ata ofanadIO Lf{ Z (npinw App+wad by _ � ata Sldwad Owwer --Y s>� CONTRACT CHANGE ORDER 7ataOCL fewttrs MCI tuento= ORR-SCMELEN•01IMTRON t ASSOCIATES. INC. wvicroN or .goo[ coNsuhl°Nrs.1Nc. aeel eAdT M[NNF° N •VE eVnE rill YINM0000 wN earu/elxl 914eao TW.. UaM[ wntractor Paul A. Laurence CO. Change order No. 59 Address P.O. Box 1267 10,000 Highway 55 West fieldflodif. Na. 108 Minneapolis. Minnesota 55440 project tet. 068-2748.01 Job location Monticello, Minnesota EPA Brant 1b. C270855-03 in accordance with the torus of your contract dated November 20. 19 80 with City of Monticello Dwner for NWTP Upgrading and Appurtenant Mork You are horaby roquested to comply with the following changes from the contract plans and spaclf ltet lona: Doscrlpt Ion and Justification: - Refer to field Rodlf /108 (Attached) Fencing revisions were required in order to provide better plant security and safety. eakdown of Casts this Change Order. Labor (Sub. + Mat.1GEq i mentSMaterial- Profit 4 Overhead $8350.00 5100.00 $480.00 not t T9n nn Amount of Original contract: li 4,704.000.00 ContractThru C.O. 0_i8 Total Addition Total Deduct $4.831,357.07 1 $9250.00 Original Contingonclas (31) S 141.200.00 `Total Add Total Deduct 11250.00 con,. Thru C.O. 058 Add This C.O. Deduct This C.D. f $13,842.3 1 $9250.00 I Totet Col+trect Thru Thls C.O. /� $4,840.607.07 tat Remelning Contingencles $4,592.93 There •ill be on aetens Ion of 0 days for completion. The date of tho completion of Contract e» Dec. 31 , 1982 and am #tit be Dec. 31 . 1982 , r cooled by Date sianed ContraCtor Yn Ji Recommended by �Y�i 1 r!J Data Vaned Iche/sZ, Engineer Approved by 0 Date Sloned Owner Y l Dam CONTRACT CHANGE ORDER :097utms ene/!n Lao solMietl oD+Tf-scNFJ.Ex iwAVEMox a ASSOCIATES, INC, D�v�t�OM di ftIDD! CoxSUli�mfTS. niC 7p� (nti NLnwlrlw nYl Son! !ta Y�YNlnrol,q. wn IMUeta sltasto TYa.', aweu Contractor Paul A. Laurence Co. Charge Order No.fin_ Address P.O. Box 1267, 10,000 Hiqhway 55 West Field Modlf. No. 104 Minneapolis, Minnesota 55440 Projecttb. 068-2748.01 Job Uxatlon Monticello, Minnesota EPA Grant No. C270855-03 in accordance with the terms of your contract dated November 20, 19 80 with City of Monticello rimer for WWTP Opgradinq and Appurtenant Work You are horaby requested to Comply with the tol lowing changes from the contract plans and speelf lcat Ions: Description and Justification - Refer to Field Modlf / 104 !Attached) The existing doors and windows of the Control Building have deteriorated and require replacement. Breakdown of Costs fait Change order. J Egvipaant trlateriaf i Profit a Overhead Total Add Total deduct fI tLabor $462.00 I $1690.00 $323.00 ( $2475.00 i Amount of Original Contract: 5 4,704,000.00 Total Contract Contract ihru C.O. / SQ Total Addition Total Deduct Thr u fele L.O. /60 $4,840,607.07 $2475.00 $4,843,082.07 Original Contlagencies 135) S 141,200.00 te! Rernelnlrg Cont. TAru C.O. /,S,Q Add This C.O. I deduct This C.O. Contingenclet $4592.93 $2475.00 $2117.93 There will be an attention of 0 days for completion. The dote of the comDlef loft of Contract 006 -,Qec. 31 a 19&„ and now ofit be OPC. 31 Accepted by Dat* signed Cont actor 1I'/` Ascoammended by ���� ~�• -w Date SIG -06 'i�(!d(S-Z rine• SlpnrM Approved by owner Council Agenda - 10/25/82 8. Consideration of a Resolution Amending the 1983 Municipal Budget. As you are all aware from earlier discussions, the budget that was certified on September 27th, was not entirely accurate. I am a little embarrassed at the oversite concerning the new sewer rates and that the original budget reflected user charge collections based on the old rates. While it is not a difficult matter to make this amendment to the budget and the tax levy, it is additional work on my end of the budget preparation. Please note that the overall tax levy at this time has not been altered, but simply that the amount originally levied under the sewer fund has been now levied under the Capital improve- ment Revolving Fund. Approximately $8,800 of Capital Outlay expense has also been moved from the sewer fund to the Capital Outlay Fund. The total levy, excluding all special levies, remains under the Department of Revenue Levy Limits. The simplest way to view the tax alterations is that the amount of $79,340 will be erased from the Sewer Fund page and placed on the Capital Improvement page. As I mentioned previously, it is a little embarrassing to me that through all of the 1enath1y and comprehensive discussions that I went through with the various staff members, we did not discover that I �i was using old figures. It has become apparent to me that everyone has understood that with the implementation of the now plant, at least a small increase in user charge would be required. That increase charge reflects for the average residential user approximately a dollar a month increase. The largest increase would be felt, of course, by the largest user namely Wrightco, which would see a sewer charge bill of between $33,000 and $35,000 annually. I think I can safely say that Wrightco, when informed of this, will bo back to discuss the issue with the Council, since this matter was never resolved to their satisfaction. At any rate, I apologize for the inconvenience and the oversito and a simple adoption of the resolution should rectify the entire matter for the bud- goting process. REFERENCES: A copy of the proposed rate shoot, copy of the resolution amending the budget and tax levy. - 9 - METHOD OF COMPUTATION For Wright Using the new ordinance which requires charges for flow, B.O.D, and T.S.S. Rates Flow .906/100 gallons B.O.D. .133/lb. T.S.S. .183/lb. Flow - 12,200,000 gallon per year 12,220 X .906 11,071.32 B.O.D. - 89,060 lbs per year 89,060 X .133 11,844.98 T.S.S. - 57,305 X .183 10,486.86 TOTAL ANNUAL CHARGE 33,403.16 1982 Charqo $2,396.45 8,350.79 4 1 33,403.16 rol 1983 Charge $8,350.79 Quarterly Useage in cubic feet 500 1,200 1,800 2.500 3.500 5,000 10.000 20.000 30,000 50.000 100,000 200,000 300,000 400.000 1982 Cost 1.05/100 cu. ft 8.00 (mini—, 15.35 21.65 29.00 39-50 55.25 107.75 212.75 317.75 427.75 705.75 1,255.75 1,805.75 2.352.75 SEWER RATE COMPARISON Residential & Commerical N 1983 Cost 1-28/100 cu. ft 8.00 (minimum) 16.96 24.64 33.60 46.40 65.60 129.60 257.60 385.60 641.60 1,281.60 2,561.60 3,841.60 5,121.60 Name of a User Average Residential User Monticello Clinic Johnson's Department Store Cedar Crest Apartments Country Kitchen RESOLUTION AMENDING THE RESOLUTION ADOPTING THE 1983 BUDGET AND SETTING THE TAX LEVY WHEREAS, a resolution adopting the 1983 Budget and setting the Tax Levy was formally adopted by the City Council action of the 27th day of September, 1982, andi WHEREAS, changes, in addition to those initially made, are desirable in order to more accurately reflect revenue and expenditures. NOW THEREFORE, BE IT RESOLVED, by the Council of the City of Monticello that the budget adopted September 27th, 1982, be, and the same hereby is, amended. BE IT FURTHER RESOLVED, by the Council of the City of Monticello that the said amended budget be, and the same hereby is, adopted as a budget for the fiscal year commencing on January 1, 1983, and the following sums, for the respective purposes indicated therein, be levied upon the taxable property of the City of Monticello, to -wits REVENUE General ...............................$525,210.00 Library ............................... 23,150.00 Shade Tree ............................ 19,290.00 OAA................................... 800.00 Park (LCMR) ........................... 20,000-00 DEBT RETIREMENT 1960 improvement ...................... 25,000.00 1971 G.O. Water Revenue ... .... ... .... . 18,800.00 1971 G.O. Improvement ................. 10,600.00 1973 G.O. Improvement ................. 51600-00 1975 G.O. Sower 1, Water ............... 40,395-00 1975 G.O. Maintenance Building........ 23,531-00 1976 G.O. Sower & Water ............... 72,168.00 1977 G.O. Sower & 229,070.00 1978 G.O. improvement ................. 30,930.00 1978 G.O. Improvement................. 19,635.00 1980 G.O. Library ..................... 42.053.00 1981 G.O. Improvement ................. 2,972.00 nnnmr�--'111 -- - --- . R ENTERPRISE Capital Improvement Revenue......... 109,860.00 . r TOTAL LEVY..........................1,227,064.00 The above resolution was introduced by Councilmember was duly seconded by Councilmember with the following voting in favor thereof: The following voting in the opposition: The City Administrator/Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Wright County, Minnesota. Dated: ATTEST: Thomas A. Eidem City Administrator Arvo A. Crimsmo Mayor of the City of Monticello L LIQUOR FUND LIQUOR DISBURSEMENTS - OCTOBER - 1982 Commissioner of Revenue - Sales tax - August MN. State Treasurer - PERA withholdings Quality Wine Co. - Liquor Ed Phillips 6 Sons - Liquor State Capitol Credit Union - M. Irmiter withholding Wright County State Bank - FWT -September MN. State Treasurer - PERA State Treasurer - Social Sec. Cont. Fund - FICA - August State Capitol Credit Union - M. Irmiter - W/H Banker's Life Ins. - Group Ins. Old Peoria Co. - Liquor Ed Phillips 6 Sons - Liquor Griggs, Cooper 6 Co. - Liquor Twin City Wine Co. - Liquor Ed Phillips 6 Sons - Liquor Griggs, Cooper - Liquor Bridgewater Telephone - Utilities Monticello Times - Adv. Northern States Power - Utilities North Central Public Service - Utilities Gruys, Johnson - Computer processing Twin City Wine - Liquor Dick BevernSp - Beer, etc. A. J. Ogle - Beer Thorpe Dist. Co. - Beer Dshlheimer Dist. Co. - Beer Crosslcin Beverage Co. - Beer Day Dint. Co. - Beer Jude Candy 6 Tobacco - Mise, mdse. Viking Coca Cola - Misc. Mdsc. Old Dutch Foods, Inc. - Misc. mdae. Const to Coast - Cleaning supplies 7 Up Bottling Co. - Misc. mdse. Maus Foods - Misc. supplies Lovegren Ice Ice purchases Yonak Sanitation - Contract Oliver Electric - Service on parking lot light, new cooler Liefert Trucking - Freight Midwest Wine - Liquor r' Payroll for September TOTAL. DISBURSEMENTS FOR OCTOBER - 1982 1lla= CHM 80. 5,648.40 10420 109.40 10421 99.75 10422 2,061.07 10423 20.00 10424 508.20 10425 194.18 10426 428.21 10427 20.00 10428 276.58 10429 444.03 10430 7,485.94 10431 2,223.86 10432 3,007.68 10433 2,347.29 10434 2,298.60 10435 50.31 10436 132.70 10437 676.48 10438 11.56 10439 110.00 10440 153.17 10441 3,VI4.J0 10442 142.00 10443 3,839.55 10444 7,993.86 10445 12,762.90 10446 148.60 10447 409.16 10448 482.65 10449 127.88 10450 10.87 10451 435.10 10452 13.89 10453 67.50 10454 82.50 10455 287.79 10456 242.17 10457 1,292.18 10458 3,494.00 863,154.51 GENERAL FUND - OCTOBER - 1982 MN. State Treasurer - PERA W/H Jerry Hermes - Janitorial services at Library Corrow Sanitation - Contract payment V01D State Capitol Credit Union - Withholding Wright County State Bank - FWT - Sept. MN. State Treasurer - PEKA W/11 Gwen Bateman - Animal Imp. expense State Register 6 Public Documents - 1982 Statutes international Inst. of Municipal Clerks - Membership fees Government Training Service - Reg, fee - Supervisor conference James Preusse - Cleaning City Hall MN. State Treasurer - Dep. Reg. fees State Capitol Credit Union - Payroll withholding- Sean Hancock MN. Pollution Control Agency - Seminar for Meyer b Simola Charles Malachek - Payroll Mr. Arve Grimsmo - Mayor salary Mr. Dan Blonigen - Council salary Mrs. Fran Fair - Council salary Mr. Ken Maus - Council salary Dr. Phil White - Council salary YMCA of Mpls. - Monthly contract payment State Treasurer - Monthly FICA - Sept. Board of Trustees - Am. Mgt. Assoc. - Membership dues State Capitol Credit Union - Payroll w/h Tom Eidem - Mileage exoense Banker's Life Ina. - Croup In;. Paul A. Laurence - Payment P20 - WWTP Paul Klein - Fire school reimbursement Dave Kranz - " Ted Farnam - " Mark Wallen Wayne LaBree Jerry Hermes - Janitorial services at Library MN. State Treasurer - Dep. Reg. fees Wright County State Bank - Investments Monticello Fire Dept. - Payroll for Firemen Snyder Drug - 2 rolls film - Sewer Dept. Leef Bros - Uniforms Geyer Rental Service - Rental of else, pump b hose - Sewer Dept Barco Municipal Products - Blue Dietz light for St. Dept, St. Cloud Steel Door b Frame Co. - Door for WWTP Central McCowan, Inc. - Rental b oxygen Wright County Auditor - ! police fines - Sept. Gruys, Johnson b Assoc. - Computer processing - August Braun Engineering - Compaction testing - WWTP Bayes Contractors - Watermain extension on hart Blvd. Fair's Carden Center - Misc. expenses at Library - Landscaping Air Products Co. - Air compressor filters at WWTP MN. Public Emp. Labor Relations Assoc. - Membership dues North Central Public Service - Utilities Adams Pest Control - Library past control services National Life Ins. Co. - T. Eidem pension benefits Phillips Petro. - Can and oil for Sewer Dept. Gartner's Hallmark - Beverage napkins for Library open house Novack Const. Inc. - Vacuum debris from lift station at WWTP AMOUNT 889.41 115.00 3,881.00 110.04 3,343.10 1,486.11 537.75 101.00 30.00 195.00 220.00 135.50 25.00 80.00 174.20 125.00 100.00 100.00 100.00 100.00 258.33 3,650.51 100.00 135.04 31.50 2,451.99 94,737.80 179.00 91.50 174.00 171.00 171.50 115.00 82.50 80,OU0.00 1,025.00 17.98 104,40 21.95 42.76 221.73 18.38 1,293.75 290.00 187.16 2,885.23 4,175.00 113.02 75.00 89.83 35.00 85.00 34.50 25.00 1,741.50 CHECK N 16379 16380 16381 16382 16383 16384 16385 16386 16387 16388 16389 16390 16391 16392 16393 16394 16395 16396 16397 16398 16399 16400 16401 16402 16403 16404 16405 16406 16407 16408 16409 16410 16411 16412 16413 16414 16415 16416 16417 16418 16419 16420 16421 16422 16423 16424 16425 16426 16427 16428 16429 16430 16431 16432 16433 16434 L GENERAL FUND AMOUNT CHECK Davis Electronic Services - Pager repair a 20 sets batteries 63.00 16435 Wright County Sheriff - Police contract - Sept. 7,349.33 16436 Newman Signs - 5 speed limits signs 103.25 16437 Equitable Life Assurance - Life Ins. 40.00 16438 Little Mountain Flowers - Plants for Library 116.65 16439 Burlington Northern R. R. - Permit fees for sewer and water lin; 50.00 16440 Rick Wolfstellor - Reimb. for MFOA conference 184.86 16441 Int'l. Conference of Bldg. Officials - Bldg. Code manual 12.50 16442 North Star Chapter of I.C.B.O.- Membership dues - L. Klein 15.00 16443 Monticello Times - Misc. publishing and printing 433.41 16444 Great River Regional Library - 2 record players, slipping truck 1,324.73 16445 Howard Dahlgren Assoc. - Boyle s Reher dev. s 2 meetings 512.42 16446 A-V Room - Video tape for Library 14.97 16447 Northwestern Bell - Fire phone 36.43 16448 lot Bank Minneapolis - Public fund charge 4.00 16449 Butterworth Publishers - Sewer book - sludge - Sewer Dept. 29.55 16450 Jim Hatch Sales Co. - Snow plow bolts 70.46 16451 Amoco Oil Co. - Fire Dept. gas 16.00 16452 Water Engineering 6 Mgmt. - Sub. - 3 years - Sewer Dept. 38.00 16453 The Economics Press - Sub. renewal 22.75 16454 Bridgewater Telephone - Telephone - Sept. 580.07 16455 Globe, Inc. - Sewer Dept. supplies 71.03 16456 Persian's Office Products - Calculator 6 dict. repairs s Supp. 51.10 16457 Monticello Printing - Env., letterheads, ded. brochures, o/w 377.25 16458 Local 849 - Union dues 84.00 16459 Ms. Sandra Lommol - Cookies for Lib. Open House 160.41 15450 St�•nhens-Peck, Inc. - Dep. Rug, manual 21.00 16461 Marco Business Products - Dispersant for copy machine 24.00 16462 Mobil Oil - Fire Dept. gas 57.75 16463 Fair's Garden Center - Trees in parks and mtce. bldg. (537.60) 1,346.54 16464 Northern States Power - Utilities 6,514.02 16465 Mr. Al Nelson - Sub. 11.70 16466 20th Century Plastics - 4 dz. magazine covers for library 200.81 16467 Monticello Office Products - Supplies 116.70 16468 Baroness Drug - Cleaning supplies for Inf. Center 1.15 16469 General Safety Equip. - Fire truck repairs 588.37 16470 Maus Foods - Supplies for all Depts. 170.28 16471 Independent lumber - Supplies for Street Dept. 71.40 16472 Bowman Shoot Metal - Furnace repair 37.00 16473 Feed Rite Controls - Testing for Sewer Dept. 127.50 16474 Buffalo Bituminous - Class 5 for Mtco Bldg. &its 420.00 16475 Our Own Hardware - Pump, waders, hoses, batteries, gloves, etc. 411.46 16476 Mr. Quintin Lannoro - Roimb. for S/W hookup at River Torracc 846.40 16477 North Central Public Service - Gass line ext. in WWTP site 360.80 16478 Ziegler, Inc. - lot installment on new cat loador 12,500.00 16479_ Harry's Auto Supply - Filters for blower and air compressor 191.16 16480 National Bushing 6 Parts - Filter 7.76 16481 Moores Excavating - Black dirt for Mtcc Bldg. 420.00 16482 Gordon Link - 500 gal. diesel 569.50 16483 Wright Service oil - 720 gal. diesel - WWII), 777.60 16484 VWB Scientific, Inc. - Add'l. lab equipment - WWII' 115.35 16405 Water Products - 12 meter valves 167.41 16486 Const to Coast - Supplies for all Depts. 100.51 16487 Omann Const. Co. - Payment cat, on 7th St. project 32,472.96 16488 Foster Franzen Agency - Lindberg house, equip. 6 W. Comp, cat. 11,883.00 16489 Orr Schclen Mayeron b Assoc. - Misc. engineering fears 31,367.38 16490 Payroll for Sept. 19.571.89 TOTAL DISBURSEMENTS -OCTOBER �� 8339,915.94 l MEMO TO: All Council Members FROM: Thomas Eidem, City Administrator DATE: November 5, 1982 In the agenda supplement relating to the appointment of HRA persons, I list the names of three persons who have indicated definite interest. After writing that supplement, Arve gave Pe a note that confirms those three plus one alditional name, Jack Reeves. As I understand it, the Mayor is prepared to appoint these four persons to the HRA this coming Monday evening, end would like ratification from the Council.